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Dec 2018 Project Management Oversight Report

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Dec 2018 Project Management Oversight Report December Project Management Oversight 2018 Prepared by the Department of Finance, Innovation & Technology REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 Executive Summary This semi‐annual Report on Project Management Oversight details Service Board efforts in implementing their capital programs. Included are details on all state‐funded projects, regardless of budget, and all systemwide projects with budgets of $10 million or more, regardless of funding source. Information in this report was collected by direct interviews, project meetings, and documented submissions from Service Board project management teams. The RTA’s 2018‐2023 Regional Transit Strategic Plan, “Invest in Transit,” highlights $30 billion of projects that are needed to maintain and modernize the region’s transit network. To maintain and preserve the current system in a State of Good Repair (SGR), as well as address the backlog of deferred SGR projects, requires a capital investment of $2 to $3 billion per year. Although the progress being made is significant, the 2019 capital program of $841 million comes nowhere near the level of funding required to meet the capital infrastructure needs of the region. Deferring infrastructure maintenance and replacement has negative impacts on the quality of service provided, including deteriorating service reliability. For the fifth consecutive year, the 2019 capital program does not include any new source of State funds. The RTA is committed to seeking stable, long‐term capital funding solutions critical to renewing and maintaining the region’s transit system. RTA and the Service Boards must collectively work to educate the public on the region’s transit needs and advocate for funding. The 55 projects detailed in this report together represent $5,612,289,311 worth of construction, maintenance, and procurement. Many of these projects will address outstanding capital needs, while others are directed to compliance with federal requirements or enhancing customer experience, safety, and security. The majority of state funded projects are within budget. The only exception is for one project which came in under budget. 78% of the state funded projects are on schedule. There were no change orders executed during the current reporting period. Previously executed change orders were for ongoing projects, mostly to add value, address unforeseen conditions and provide credit for unused allowance and deleted work. RTA recognizes the commitment, collaboration, cooperation, and level of effort each Service Board provided for the Report on Project Management Oversight to be a success. RTA is appreciative and pleased to note the exemplary and ongoing commitment of transit agency personnel during this process. RTA will continue to work with the CTA, Metra, and Pace to advocate for more capital funding at both the state and federal level to ensure our transit system continues to prioritize and work towards a State of Good Repair. REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 Table of Contents Section I – State-Funded Projects .........................................................................1 Project List ................................................................................................2 CTA ............................................................................................................3 Metra .......................................................................................................10 Pace .........................................................................................................19 Budget Performance ...............................................................................24 Schedule Performance ............................................................................25 Change Orders ........................................................................................26 Section II – Systemwide Projects over $10,000,000 ...........................................28 Systemwide .............................................................................................29 CTA ...........................................................................................................33 Metra .......................................................................................................43 Pace ..........................................................................................................59 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 Section I State-Funded Projects 1 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 Systemwide STATE-FUNDED PROJECTS SERVICE BOARD PROJECT TITLE BUDGET CTA 95th Street Terminal Improvements $90,000,000 CTA Perform Rail Car Overhaul (3200 Series) $53,182,149 CTA Jefferson Park & Belmont Intermodal Facility Renovations $15,236,957 Dearborn Subway Station Improvements – Grand, Chicago, and CTA $11,028,240 Division CTA Bus Rehabilitation Project $3,873,205 CTA Rail Shop Roofs and Washer Replacements $3,073,202 Metra Positive Train Control – System Integrator $85,000,000 Metra Rail Car & Locomotive Rehab $56,428,075 Metra Union Pacific West Line Expansion $44,500,000 Metra Deering Bridge $19,800,000 Metra Union Pacific North Line Bridges and Ravenswood Station $12,668,903 Metra Healy Station – Milwaukee District North Line $7,709,200 Metra Hazel Crest Station – Metra Electric District $4,868,483 Pace Purchase 40’ Compressed Natural Gas Buses $49,000,000 Pace Pace South Campus Project - Markham $27,100,000 Pace Purchase Approximately 85 Paratransit Vehicles $7,290,500 Pace Construct Toyota Park Transportation Center $2,000,000 Pace Bus Stop Improvements – Joliet Multi-Modal Transportation Center $1,709,500 Note: Amounts shown represent only the IDOT/RTA-funded portions of overall project budgets. 2 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 95th Street Terminal Improvements Description: This project will expand and greatly improve the 95th/Dan Ryan Red Line station as well as its bus terminal with a new stationhouse comprising north and south bus terminal facilities for the 14 CTA and 5 Pace bus routes that serve the station, in addition to improved pedestrian access. This station serves over 1,000 CTA and Pace buses daily. Status: The main terminal design‐build contract has continued design, bid and construction activities. For design, north terminal building final design, and pedestrian bridge final design are with the CTA for final approval. Bidding and award of construction work orders is on‐going. For the south terminal, the space is in operation and punch list work is being performed. For the north terminal, demolition activities are completed, while canopies, detention basins, and the north terminal building are being constructed. Budget: The project is on budget. Budget Obligated * Expended * Expended % State‐Funded Budget $90,000,000 $90,000,000 $87,326,650 97% Overall Project Total $280,000,000 $275,433,539 $208,915,760 75% Schedule: Project schedule updates continue to show construction of the south terminal to be behind schedule and project completion on schedule. Milestone Baseline Schedule Actual (A) / Forecast Prime Contract Award March 2015 December 2015 (A) Complete Construction Phase 1 January 2018 April 2018 (A)** Substantial Completion December 2018 December 2018 **Construction completed, but substantial completion not awarded by CTA Highlights: The terminal design features improvements in safety and amenities for CTA and Pace customers: Pedestrian overpass bridge between terminals to avoid the need for street level crossings. Wider bus lanes and increased spacing between bus bays for upgraded traffic flow. Expanded platforms and wider sidewalks to ease passenger congestion. Bright, airy and glass enclosed station for clear sightlines in a comfortable space. Additional escalators, elevators and pay area space for reduced wait times. Sound panels at platform level to provide noise mitigation. *Obligated and Expended amounts as of September 2018. 3 REPORT ON PROJECT MANAGEMENT OVERSIGHT – DECEMBER 2018 Rail Car Overhaul and Mid‐Life Rehabilitation Description: A programmed rail car overhaul program will provide for renewal of truck, propulsion, and other subsystem equipment on rail cars in the 3200‐Series rail car fleets to maintain a state of good repair. CTA is also retrofitting the 3200 Series cars with new air conditioning units, auxiliary power supply, destination signs, LED lighting, and security cameras. Status: The 3200 Series project covers 256 cars. One of the 257 car pairs was deemed damaged beyond repair and reduced the project scope by one car. The component rebuild, car overhaul work, and equipment installation is being done by CTA Skokie Shop staff. All of the 256 cars have undergone the base overhaul as of October 31, 2018. There has been an increase in the scope of repairs based on car condition observed during the program. CTA has begun to bring some cars back that have some work remaining. 38 cars still need to come back to have the air‐conditioning replaced as well as some additional work as of October 31, 2018. Budget: The project is on budget. Budget Obligated* Expended* Expended % State‐Funded Budget $53,182,149 $53,165,835 $50,886,972 96% Overall Project Total $185,000,000 $185,000,000 $179,405,505 97% Schedule: The Yellow Line closure disrupted and delayed the project about 12 months. To mitigate this delay and maintain continuous employment of the staff assigned to this project, CTA assigned some staff to work in the maintenance shops
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