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School Board's Final Approved Budget Fiscal 2013-2014

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School Board's Final Approved Budget Fiscal 2013-2014 HAMPTON CITY SCHOOLS School Board’s Final Approved Budget Fiscal 2013-2014 HAMPTON CITY PUBLIC SCHOOLS SCHOOL BOARD OPERATING BUDGET FISCAL YEAR 2013-2014 APPROVED MARCH 27, 2013 by SCHOOL BOARD APPROVED MAY 08, 2013 by CITY COUNCIL 1 Franklin Street Hampton, VA 23669 http://hampton.k12.va.us/ HAMPTON CITY SCHOOLS TABLE OF CONTENTS INTRODUCTORY City of Hampton School Board 2012-2013.…………………………….……………….….1 Division Structure ………..……………………………………………………………………2 Superintendent’s Budget Message ...……………………………………………………….3 School Board Profiles………………………………………………………………………… 6 Superintendent Profile……………………………………………………………………….. 9 Executive Summary Introduction…………………………………………………………………………... 11 Summary of Funds………………………………………………………………….. 11 Budget Process……………………………………………………………………… 12 Fiscal Year 2014 Budget Approach and Challenges……………………………. 13 School Board Strategic Goals and Objectives…………………………………… 14 Budget Format………………………………………………………………………. 15 Future Challenges............................................................................................. 15 Population Changes in Hampton 16 School Enrollment…………………………………………………………………… 17 Fiscally Dependent School Division………………………………………………. 18 Capital Improvement Plan………………………………………………………….. 19 Parent Satisfaction Survey…………………………………………………………. 21 MGT Efficiency Review…………………………………………………………….. 21 Academic Efficiency of Dollars Spent…………………………………………….. 22 Per Capita Spending……………………………………………… ……………….. 23 Summary of Operating Fund Revenue…………………………………………… 24 Local Funding Formula…………………………………………………………….. 25 Graph of Local Contribution FY10-FY14…………………………………………. 27 Chart of Changes in Local Contribution and Total Budget FY10-FY14………. 28 Summary of Personnel Resource Changes….. ………………………………… 29 Financial Overview – Expenditures….. ………………………………………….. 30 Summary of Major Operating Expenditure Changes……………………………. 31 Division Performance Highlights……………………………………………………34 Chart of Student Population by Gender and Ethnicity…………………………...35 ASBO Meritorious Budget Award for Fiscal 2012-2013………………………….36 ORGANIZATIONAL History……………………………………………………………………………………….. 37 Statistics…………………………………………….……………………………………….. 38 Fort Monroe…………………...………………………………………….………………..... 38 Variety of Opportunities..…………………………………………………………………... 39 Quality of Life……………………………………………………………………………….. 40 Schools………………………………………………………………………………………. 40 i HAMPTON CITY SCHOOLS TABLE OF CONTENTS Hampton City School Division………………………………………………………. 40 Strategic Plan 2010-2015………………………………………………………………….. 41 Mission, Values and Goals…………………………………………………………………. 41 Area Map of City by District………………………………………………………………… 45 Area Map of Hampton City Schools………………………………………………………..46 Hampton City Schools Strategic Plan 2015 Summary………………………………….. 47 Hampton City Schools Organizational Chart 2012-2013………………….....…………. 48 Budget Development Process………………………………………………………………49 FY14 Process….….………………………………………………………………….50 Budget Administration and Management………….………………………………51 Decision Flowchart Model………………………………………..………………… 53 Decision Process Model……………………………………….............................. 54 Budget Development Calendar……………………………………………………………..56 Organization of Financial Data…................................................................................. 58 Cost String Glossary…………………………………………………………………………60 FINANCIAL Revenues and Expenditures – Significant Trends and Assumptions…………………. 63 Revenues…………………………………………………………………………….. 63 State…………………………………………………………………………...63 Federal……………………………………………………………………….. 64 Local………………………………………………………………….………. 64 Miscellaneous……………………………………………………………….. 65 Expenditures……………………………………………………………………….... 65 Instruction……………………………………………………………………. 65 Administration/Attendance and Health…………………………………… 66 Pupil Transportation………………………………………………………… 66 Operations and Maintenance……………………………………………… 66 Technology………………………………………………………………….. 66 Graph of Expenditures by Category……………………………………… 66 School Construction Fund…………………………………………………. 67 Composite Index of Local Ability to Pay…………………………………………………. 69 Total Budget Summary for All Funds…………………………………………………….. 70 Operating Fund (Fund 50)…………………………………………………………………. 71 School Operating Fund Revenues and Expenditure Summary…………………………72 Operating Revenue Summary……..……………………………………………………… 73 Operating Revenue Detail………………………………………………………………….. 74 State Revenue Summary and Definitions…….………………………………………….. 75 Chart – Revenue as % of Total Budget…….…………………………………….. 76 Comparative Expenditures by Category and Classification ……..…………………….. 77 Chart – Expenditures by State Function Categories……………………………. 78 Chart – Expenditures by Classification…………………………………………… 79 Comparative Expenditure Summary by Program and Category……………………….. 80 Program Expenditures by Cost Center FY14…………………………………………….. 84 Chart – Expenditures by Cost Center FY14……………………………………… 88 ii HAMPTON CITY SCHOOLS TABLE OF CONTENTS Program Expenditures by Cost Center FY13…………………………………………….. 89 Program Expenditures by Category FY14………………………………………………... 93 Program Expenditures by Category FY13……………………………………………….. 97 Fund 50 Expenditure Line Item Budget…………………………………………………..101 Category 1 – Instruction…………………………………………………………. 102 Category 2 – Administration/Attendance and Health...………………………. 110 Category 3 – Pupil Transportation...……………………………………………...114 Category 4 – Operations and Maintenance...……………………………………118 Category 7 – Fund Transfers………………..…………………………………… 122 Category 9 – Technology...………………………………………....................... 124 Operating Fund Comparative Expenses by Program……. ...………………………… 129 Operating Fund Budgeted Expenses by Department FY14………………………….. 217 Other Funds Food and Nutrition Services Budget (Fund 51)……………………………………… 299 Reimbursable Projects Fund Budget (Fund 60) ......….…………..………………… 302 Student Activities Fund Budget (Fund 94)…………………………………………… 306 INFORMATIONAL Overview of Hampton City and Hampton City Schools………………………………... 311 Peer Comparison of Per Pupil Expenditures FY12…………………………………..... 313 Hampton City Schools Per Pupil Expenditures FY99 – FY14………………………… 314 Enrollment Forecasting and Historical Data……………………………………………..315 Actual Enrollment by School FY06 – FY13...…………………………………………… 316 Actual and Projected ADM FY04 – FY16...…………………………………………….. 317 Projected Fall 2013 Membership by School……………………………………………. 318 Per Pupil Allocations FY14...………………………………………………………………319 Impact Aid Funding Data…………………………………………………………………. 320 School Staffing Formulas...…………………………………………………………….... 321 Operating Fund Position Overview...………………………………………...……….… 322 Operating Fund Position Summary by Program and Category…………………….... 323 FY14 Operating Fund Position Reductions…………………………………………….. 329 Performance Measures…………………………………………………………………… 330 Hampton City Schools Commitment to Excellence...……………………………….… 338 Glossary of Key Financial Terms…..………………………………………………….… 342 Compensation Plan 2013-2014 School Year Teacher Pay Scales FY14….................................................................................... 347 General Salary Scale for Exempt Positions FY14…………………………………….. 350 Hourly Pay Scale for Non-Exempt Positions FY14…………………………………… 352 Job Classifications FY14…………………………………………………………………. 353 Athletic Supplement Schedule FY14……………………………………………………. 364 Co-Curricular Supplement Schedule FY14…………………………………………….. 365 Education Supplement Schedule FY14………………………………………………… 366 iii HAMPTON CITY SCHOOLS TABLE OF CONTENTS General Supplement Schedule FY14…................................................................... 367 Substitute Pay Rates FY14...……………………………………………………………. 368 Hampton City Schools Non-Discrimination Notice…………………………………….. 369 iv INTRODUCTORY 2012-2013 {{ MISSION In collaboration with our community, Hampton City Schools ensures academic excellence for every child, every day, whatever it takes. ~ CORE VALUES We believe that the developmental needs of children are central to every aspect of the opera­ tions of Hampton City Schools and that interactions MARTHA MUGLER JOSEPH C. KILGORE with our stakeholders must be governed by our core CHAIR VICE CHAIR values-integrity, responsibility, innovation, excel­ lence, and professionalism. LINWOOD D. HARPER PHYLLIS T. HENRY WILLIAM D. PEARSON JENNIFER PHILLIPS MONICA J. SMITH 1 HAMPTON CITY PUBLIC SCHOOLS DIVISION STRUCTURE FY 2012-2013 The Hampton City School Board is a seven member group of citizens elected to serve four year overlapping terms. The School Board is charged by the statutes of Virginia and the regulations of the Virginia Board of Education to provide and operate the public schools of Hampton, Virginia. It is the function of the Board to set general school policy and, within the framework of Virginia Board of Education regulations, to establish guidelines that will ensure the proper administration of the city school program. Mrs. Martha Mugler Mr. Joseph Kilgore Chairman Vice Chairman At-Large Districts Chesapeake District MEMBERS Mrs. Phyllis Henry Mr. Linwood D. Harper Chesapeake District Hampton Roads District Mrs. Monica J. Smith Mrs. Jennifer Phillips Chesapeake District Hampton Roads District Mr. William D. Pearson Hampton Roads District Dr. Linda M. Shifflette Superintendent Mrs. Nanci Reaves Ms. Carolyn Bowers School Board Attorney Clerk of the Board DIVISION LEADERSHIP TEAM Curriculum and Instruction Pre K-12, Deputy Superintendent………………Dr. Patricia Johnson Facilities and Business Support, Deputy Superintendent……………………....Dr. Victor Hellman Instructional Accountability, Executive Director………….………………….….Dr. Cynthia Cooper Elementary School Leadership,
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