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Regulatory Committee

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Regulatory Committee MEETING AGENDA REGULATORY COMMITTEE Thursday 3 December 2015 at 4.30pm Council Chamber Chairperson: Cr Shaun Biesiek Members: Cr Roy Weaver (Deputy) Cr Gordon Brown Cr Grant Coward Cr Heather Dodunski Cr Richard Handley Cr Richard Jordan Cr Marie Pearce Mayor Andrew Judd REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 REGULATORY COMMITTEE Purpose: a) Ensure effective and efficient exercise of statutory regulatory functions, implementation of the district Plan and enforcement of the Council’s bylaws. b) To oversee, coordinate and direct the development and, where appropriate, the review of the district plan. Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation. A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed. A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. T he chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: • Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; • Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. Regulatory Committee Thursday 3 December 2015 REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 APOLOGIES None advised. DECLARATIONS OF INTEREST Elected members to state any declarations of conflicts of interest. PUBLIC FORUM None advised. DEPUTATIONS None advised. COMMITTEE MINUTES RECOMMENDATION That the minutes of the Regulatory Committee (22 October 2015), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. A ITEMS FOR DECISION BY COMMITTEE A1 TEMPORARY ROAD CLOSURE – INTERNATIONAL TRIATHLON UNION The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to hold the New Plymouth Sprint Triathlon 2016. A2 TEMPORARY ROAD CLOSURE – LET’S GO NEW PLYMOUTH DISTRICT COUNCIL The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in central New Plymouth for the Escape Coffee Street Skate Competition and the Jetcharm Barber Shop Velo Deus 20 Bicycle Race. These are community events run by local businesses, with the support of Let’s Go. A3 DISTRICT PETROLEUM ACTIVITY UPDATE An update on petroleum activity matters within or affecting this district and its communities. Regulatory Committee Thursday 3 December 2015 REGULATORY COMMITTEE THURSDAY 3 DECEMBER 2015 A4 CUSTOMER AND REGULATORY SERVICES QUARTERLY ACTIVITY REPORT The purpose of this report is to provide information to Council on c urrent activity levels within the regulatory services. A5 PARKING PROHIBITIONS & RESTRICTIONS – VICKERS TO CITY The matter for consideration by the Council is the creation of parking prohibitions at various locations within New Plymouth. A6 PARKING PROHIBITIONS, RESTRICTIONS & BUS STOPS The matter for consideration by the Council is the creation of parking prohibitions, restrictions and bus stops at various locations. A7 CREATION OF A 40KM/H VARIABLE SPEED LIMIT ZONE OUTSIDE WELBOURN SCHOOL The matter for consideration by the Council is the creation of a 40km/h variable speed limit z one outside Welbourn Primary School within the New Plymouth district. A8 EXEMPTIONS FROM FENCING OF SWIMMING POOLS AND SPAS The purpose of this report is to seek approval to grant special exemptions for a number of applications from the requirement for spa pools to be fenced pursuant to section 6 of the Fencing of Swimming Pools Act and a swimming pool with door alarms. A9 TEMPORARY ROAD CLOSURE – INGLEWOOD FIRST The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in Inglewood to enable Inglewood First to hold Americarna Inglewood. A10 TEMPORARY ROAD CLOSURE – TARANAKI VEHICLE EVENTS TRUST The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable Taranaki Vehicle Events Trust to hold Americarna, an event showcasing American cars. Regulatory Committee Thursday 3 December 2015 1 ITEM FOR DECISION ITEM A1 TEMPORARY ROAD CLOSURE – INTERNATIONAL TRIATHLON UNION PREPARED BY: KATE KEEGAN (BUSINESS ADMINISTRATOR) TEAM: REGULATORY APPROVED BY: ROWAN WILLIAMS (ACTING MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: NEW PLYMOUTH CITY DATE: 27 OCTOBER 2015 FILE REFERENCE: ECM 6781296 MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to hold the New Plymouth Sprint Triathlon 2016. RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following event be approved: International Triathlon Union New Plymouth Sprint Triathlon 2016 Date and period of closure: from 11am to 4pm on Sunday 3 April 2016. Roads to be closed: • Ocean View Parade (private road, managed by Port Taranaki) • Bayly Road from Ocean View Parade to Breakwater Road (SH 44) • Breakwater Road from Ngamotu Road to the intersection of Breakwater Road, St Aubyn Street (SH 44), Lawry Street and South Road • St Aubyn Street from the intersection of St Aubyn Street, Breakwater Road, Lawry Street and South Road to Belt Road • Belt Road from St Aubyn Street to Devon Street West (SH 45) • Devon Street West from Belt Road to Calvert Road • Calvert Road from Devon Street West to St Aubyn Street Roads with no access or restricted access due to closed roads: • Whiteley Street • Roy Terrace • Birdwood Avenue • South Road • Lawry Street • Moulton Street East • Moulton Street West Regulatory Committee Thursday 3 December 2015 2 ITEM A1 ITEM FOR DECISION • Annandale Street • Davies Lane • Rainsford Street • Calvert Road • Kingwell Street • Bonithon Avenue • Kitchener Street • French Street • Lorna Street • Lynmouth Heights • Mission Street The above road closure is subject to the conditions outlined in a letter sent to ITU dated 14 September 2015. COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter: 1. Approval of the road closure application to allow effective traffic management, helping create a safe environment for all road users and race participants during the ITU New Plymouth Sprint Triathlon 2016. Options 2. Approval of the road closure application with a condition that allowances are made within the traffic management plan for traffic to move through the road closure area when ITU competitors are not on the road. 3. To not approve the road closure application. This would mean the ITU New Plymouth Sprint Triathlon 2016 would not be able to proceed in the proposed location. This may affect New Plymouth having the opportunity to host future ITU events. Residents, businesses, organisations and traffic in the proposed road closure area will be affected by this road closure. The impact of this road closure on businesses located on Port land (Ocean View Parade) Affected persons will be more significant. The public will be interested in the matter because of the business and leisure opportunities created by the ITU event. The disruption to travel routes and access to certain areas during the road closure, is also of interest to the public. Regulatory Committee Thursday 3 December 2015 3 ITEM FOR DECISION ITEM A1 COMPLIANCE Recommendation This report recommends option one for addressing the matter. Long-Term Plan / Annual Plan No. Implications Significant Policy and Plan No. Inconsistencies EXECUTIVE SUMMARY This report recommends the temporary closure of roads in New Plymouth to safely manage all road users and event participants during the ITU New Plymouth Sprint Triathlon 2016. BACKGROUND In accordance with the 10th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the North Taranaki Midweek and the Taranaki Daily News, and uploaded to the Council website and Facebook page on W ednesday 7 O ctober. Submissions closed at 4pm on Wednesday 21 October. No submissions were received. This is the third consecutive year the ITU has made a road closure application to the Council. The cycle course of the triathlon takes place on the closed roads, with competitors doing four laps of a 5km circuit. During the week prior to 7 October, the ITU completed a letterbox drop where all properties in the closed
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