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Academic Handbook （For All Undergraduate Students） －AY2020－ （For All Undergraduate Students） Academic Handbook Academic Handbook （For All Undergraduate Students） －AY2020－ Ritsumeikan University Ritsumeikan University Table of Contents University Rules and Regulations Next Year’s Academic Handbook Dates and Times in the Academic Handbook I. Student Registry 1. Name and Address in the Student Registry ………………………………………………………………………………… 2 2. Student Identification Number ……………………………………………………………………………………………… 3 3. Student Identification Card ………………………………………………………………………………………………… 3 4. Enrollment Period …………………………………………………………………………………………………………… 4 5. Student Year (Kaisei) ………………………………………………………………………………………………………… 5 6. Graduation …………………………………………………………………………………………………………………… 5 7. Restriction on Double Registration ………………………………………………………………………………………… 5 8. Leave of Absence …………………………………………………………………………………………………………… 6 9. Reenrollment ………………………………………………………………………………………………………………… 7 10. Study Abroad ……………………………………………………………………………………………………………… 8 11. Transferring ………………………………………………………………………………………………………………… 8 12. Withdrawal ………………………………………………………………………………………………………………… 9 13. Removal from the Student Registry (Dismissal) ……………………………………………………………………… 10 14. Readmission ……………………………………………………………………………………………………………… 10 15. Certificates, Certificate Stamps and Student Discount Certificate …………………………………………………… 11 II. Tuition 1.Tuition (University Fees) ………………………………………………………………………………………………… 14 2. Tuition Payment/Deadlines ……………………………………………………………………………………………… 14 3. Scholarships ……………………………………………………………………………………………………………… 15 4. Disciplinary Action against Failure to Pay Tuition(Removal from the Registry)……………………………………… 15 5. Conditions Pertaining to Tuition Payable by Students whose Total Enrollment Period Exceeds the Standard Enrollment Period ………………………………………………………………………………………………………… 15 III. Taking Courses at Ritsumeikan University 1. Course and Credit System ………………………………………………………………………………………………… 18 2. Classes ……………………………………………………………………………………………………………………… 19 3. Official Absence, Special Considerations in Cases Other than Official Absence, and Treatment of Infectious Diseases …………………………………………………………………………………………………………………… 20 4. Course Registration ……………………………………………………………………………………………………… 23 5. Examinations ……………………………………………………………………………………………………………… 24 6. Granting and Approval of Grades ……………………………………………………………………………………… 28 7. Learning Management System …………………………………………………………………………………………… 29 8. Measures for Class Operation, Final Examinations and Makeup Examinations when Public Transportation is Suspended due to Inclement Weather, or in the Event that a Storm Warning or Severe Weather Warning is Issued 31 9. Damage Report and Safety Confirmation in Case of a Disaster ……………………………………………………… 33 University Rules and Regulations “Ritsumeikan University Regulations”, “Ritsumeikan University Regulations on Student Status”, “Ritsumeikan University Regulations on Curricular Classes”, “Ritsumeikan University Final Examination Regulations”, “Ritsumeikan University Student Identification Card Regulations”, “Ritsumeikan University Regulations for the Payment of Tuition and Fees”, “Ritsumeikan University Student Disciplinary Regulations”, and “Ritsumeikan University Student Medical Examination Regulations” The regulations above have been put on the following website. [Regulations Website] manaba+R → Link to“ ○○ Students Page”→ Top Page → Regulations Next Year’s Academic Handbook Check the following website for next year’s Academic Handbook (For All Undergraduate Students). [Academic Handbook Website] manaba+R → Link to “ ○○ Students Page”→ Top Page → Course Registration → Academic Handbook Dates and Times in the Academic Handbook All dates and times written in the Academic Handbook are in Japan Standard Time. I. Student Registry 1. Name and Address in the Student Registry 2. Student Identification Number 3. Student Identification Card 4. Enrollment Period 5. Student Year (Kaisei) 6. Graduation 7. Restrictions on Double Registration 8. Leave of Absence 9. Re-enrollment 10. Study Abroad 11. Transferring 12. Withdrawal 13. Removal from the Student Registry (Dismissal) 14. Readmission 15. Certificates, Certificate Stamps and Student Discount Certificate Student Registry Student Registry indicates the registration status of students within the University. It is set when a student enters the University and expires when a student graduates, withdraws from the University, or is removed from the student registry. 1. Name and Address in the Student Registry <Ritsumeikan University Regulations on Student Status, Article 24> 1.1 Name Ritsumeikan University handles names in the Student Registry as stated below. The name in the Student Registry is used in all official documents issued by the University, including certificates. If the name in the Student Registry changes, students should promptly notify the Manabi Station at their home campus. A student who wishes to use an alias should also contact the Manabi Station on their home campus. * If an alias is used, the alias will be written on graduation diplomas degree certificates and certificates, etc. Classification Name Used in Registry Remarks Display format to be used in Students who have Japanese certificates etc. written in English: Name on the family register nationality Ritsumei (surname) Taro (first name) → displayed as RITSUMEI Taro Name as shown on a copy of the Students who do not have Japanese Certificate of Residence (Juminhyo) nationality and are not International ― or a document substituting for the Students Certificate of Residence Name as shown on a copy of the Display Format in Registry: Certificate of Residence (Juminhyo) Ritsumei (surname) Saionji International Students or a document substituting for the (middle name) Taro (first name) → Certificate of Residence, or as printed displayed as RITSUMEI Taro in alphabet letters on the passport Saionji 1.2 Change in Address If the address or contact info of students or their guarantor changes, students must complete the procedures described in the following table. Reason for Change Procedure Place of Submission Change in current address or phone Log in to CAMPUS WEB from ― number manaba+R and change information. Change in home, billing, or guarantor’s address or phone Manabi Station on home number. Submit a Notification of Change campus Change in name or nationality of guarantor or billing addressee * Students who are taking a leave of absence are not able to complete procedures for changing their address etc. on CAMPUS WEB. If students taking a leave of absence change their address etc., they should contact the Manabi Station on their home campus and complete the necessary procedures. 2 I．Student Registry 2. Student Identification Number A student identification number is assigned upon enrollment. The number remains unchanged during enrollment. Structure of Student ID Number (11 digits) ○ ○ ● ● △ △ □ □ □ □ ― ■ Each code indicates: ○○ : College, ●● : Department/major/course, △△ : *Application year, □□□□ : Individual number, ■ : Security code * Student ID numbers may change if a student transfers to another major or is readmitted. (*) The “application year” indicates which year’s curriculum applies to the student. Usually, the “application year” is the same as the “entrance year.” However, in the case of advanced transfer admission, transfer admission, or readmission, the “application year” will generally be different from the “entrance year.” There may be some cases in which the “application year” remains the same as the “entrance year” when a student is readmitted. 3. Student Identification Card 3.1 Student ID Card The student ID card is used to verify the identity of students at Ritsumeikan University. Students must always carry their ID cards on them and are required to present their ID in the following situations: • when taking final examinations • when having certificates issued • when using facilities on campus, such as a library • when being asked to present their ID by a faculty or administrative staff member of the University ■ If a student ID is lost or stolen, students must report it to the nearest police station and the Manabi Station on their home campus. ■ Every academic year stickers are issued to verify the enrollment of students. The stickers must be attached to the back of the student ID card. It is valid for one year. A student ID without a valid sticker is deemed to be invalid. 3.2 Changing, If any information on the Student ID Card changes such as the student’s name or address, a new Reissuing, or Student ID Card and Registration Confirmation Label must be reissued. Returning Student Reason Procedure ID Card Contact the Manabi Station of your home campus. Change of items in student To have it reissued, bring the following: ID card • Reissuance handling fee: 2,000 yen • Photo (30 x 25 mm) of the face in full without headgear (taken within the last Reissue of student ID card three months) → full-color with no frame, a glossy finish, a solid-color background Return the student ID card to the office upon graduation*, withdrawal from the University, removal from the student registry, or taking a leave of absence. Return of student ID card * There will be an opportunity to return the ID at the commencement ceremony. 3 4. Enrollment Period 4.1 Standard Students are required to study at RU for the minimum numbers of years indicated below in order Enrollment Period to earn a degree from Ritsumeikan University. Student Type Minimum Number of Years Students who enrolled
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