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1 PROCEEDING of the CANTONMENT BOARD's ORDINARY MEETING HELD on 25-09-2018 in the OFFICE of the CANTONMENT BOARD WAH P R E

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1 PROCEEDING of the CANTONMENT BOARD's ORDINARY MEETING HELD on 25-09-2018 in the OFFICE of the CANTONMENT BOARD WAH P R E 1 PROCEEDING OF THE CANTONMENT BOARD’s ORDINARY MEETING HELD ON 25-09-2018 IN THE OFFICE OF THE CANTONMENT BOARD WAH P R E S E N T 1. Brig. Khurram Shahzad, Station Commander, POFs Wah Cantt. --- President 2. Mr. Amjad Mehmood Kashmiri --- Vice President 3. Lt. Col. Waqar Haider, AA&QMG Sta HQ --- Nominated Member 4. Maj. Asad Zia, SSO, Station HQ, Wah --- Nominated Member 5. Mr. Shafqat Hussain, DDFA Dept, POFs Wah --- Nominated Member 6. Miss. Riffat Minhaj, Principal FG GHS No.8 --- Nominated Member 7. Miss. Uzma Khalid, Dy Drug Controller, Wah --- Nominated Member 8. Malik Mehmood Khan --- Elected Member Ward No.1 9. Malik Misri Khan --- Elected Member Ward No.2 10. Raja Muhammad Ayub --- Elected Member Ward No.3 11. Mr. Imran Khan --- Elected Member Ward No.4 12. Malik Azhar Nawaz --- Elected Member Ward No.5 13. Mr. Abdur Rehman --- Elected Member Ward No.7 14. Malik Fahad Mashood --- Elected Member Ward No. 8 15. Malik Ihtesham Iqbal ---- Elected member Ward No. 9 16. Mr. Mazhar Mehmood --- Elected Member War No. 10 17. Sh. Moeen-ud-Din --- Special Interest Seat 18. Mr. Javed Akhtar --- Member Minority Syed Ali Irfan Rizvi --- Secretary INDEX ITEM DESCRIPTION Page No. NO. 1. Monthly Statement of Accounts 2 2. Re-Appropriation of Funds (Major to Major Head) 3 3. Re-Appropriation of Funds (Minor to Minor Head) 4 4. Request for Transfer of Rs. 15.00 Million Cantt Fund Account to Pension 5 Fund Account 5. Grant of loan to MEO Hazara Circle Abbottabad 5 6. Payment of Professional Fee 5 7. Self-hiring of private residential accommodation 6 8. Transfer of tenancy rights of Cantt Board Shops 6 9. Confirmation of Office Note under Section 25 (Auction of Cattle Mandi) 7 10. Approval of Bids of the Auction of Collection rights of Parking Fee 8 11. Revision of rates of land to determine value of property for Calculation of 9 TIP Tax 12. Supply of the rates for supply of seasonal plants/trees for Monsoon 12 plantation in Cantonment area Wah 13. Approval of rebate on retail price for supply of medicines for CB 13 dispensaries 14. Supply of Medicines for CB Dispensaries 14 15. Approval of rates for annual repair and maintenance works F/Y 2018-19 17 16. Approval of estimates and plans of Maintenance & Repair works 20 17. Proceedings of Building and Sanitation Committee 23 2 ACCOUNT BRANCH ITEM NO.1 MONTHLY STATEMENT OF ACCOUNTS To note monthly statement of receipts and expenditure for the month of June, 2018 as required under Rule-90 of Pakistan Cantonments Account Code 1955, summarized as under:- June, 2018 a. Opening Balance as on 01-06-2018 128.356 b. Receipts during June, 2018 66.801 c. Total 195.157 d. Expenditure during June, 2018 106.471 e. Closing balance as on 30.06.2018 88.686 SINKING FUND ACCOUNT June, 2018 a. Opening Balance as on 01-07-2017 24.479 b. Receipt upto 30-06-2018 5.259 c. Closing balance as on 30.06.2018 29.738 All relevant papers are placed on the table. RESOLUTION Board approves the budget expenditure for the year 2017-18 as per figure / expenditure presented to the Board by the secretary / Branch subject to fulfillment of following. However, board has following observations and Board directions:- a. Observation regarding development projects as highlighted by ward members be rectified and briefed to the Board. b. Necessary actions as per CB Rules be taken against contractors who have not executed the development works as per standard. c. Ground performance of Horticulture branch needs improvements. d. The court of Inquiry to be initiated to find out cause of damage of 8 x newly purchased bush cutters purchased vide CBR No. 13 dated 27-06-2017 e. Due taxes / charges to be recovered alongwith arrears. f. Carried over development works to be completed on priority. 3 ITEM NO.2 RE-APPROPRIATION OF FUNDS (MAJOR TO MAJOR HEAD) To consider and approve the following re-appropriation of funds from one major head to another major head of expenditure as required under Rule 21 (a) of Cantonment Accounts Code-1955 i.e: 21. (a) The Cantonment Board may with the previous sanction of the Director, re- appropriate any sum from one major head of the budget estimate to another;” HEAD OF ACCOUNTS (EXPENDITURE) HEADS OF ACCOUNT PROPOSED TO BE INCREASED HEADS OF ACCOUNT PROPOSED TO BE DECREASED Explanation of the necessity for Anticipated Amount Amount Remaining the proposed Minor Head Increase Minor head saving now Major of Total Major of amount expenditure and and now and sub- available for Head original after head original after why it was not sub-head proposed head re- grant increase grant decrease foreseen and why appropriation the saving is anticipated Due to unforeseen expenditure D incurred on C C (c) Misc. D-3 (a) various refunds of 2.000 1.064 3.064 12.450 2.402 11.386 Refund Public Eng. Pay TIP Tax, Securities Refunds Works of contractors and payment of NADRA share. Due to unforeseen E G G-6 (b) expenditure on E-6(a) Public School 18.494 13.351 31.843 43.594 13.540 30.243 account of Pay of Public Garden Pay Institutions Contingency teachers/lecturers Safty on contract. As per actual E F Expenditure on E-2 (b) F-4 (c) installation of Lighting 10.000 4.530 14.530 Conservancy 14.610 4.540 10.080 Public Public LED lights and Contingency Pension Safty Health payment of electricity bills. Due to payment of pension commutation to newly retired CB H H-(i) F employees and F-4 (a) Pension payments of Prime 12.000 6.000 18.000 Conservancy 73.501 13.420 67.501 Contributio Fund Public Minister’s Pay n Contribution Health Assistance Package to the families of (in service) deceased employees Loans to MEO N Hazaara Circle znc F N (3) CEO Havelian F-i (a) Extra- Loan to 2.000 4.440 6.440 18.309 6.896 13.869 were granted on Public Hospital Pay ordinary Other Cantts the direction Health debts. issued by the HQ ML&C Deptt. As per actual K K-(i) M M-b expenditure Amount POF Electric 45.000 5.930 50.930 Burial 6.000 5.932 0.070 incurred on POFs credits to / Water Burials Contingency electricity and heads Charges grounds water bills. All relevant documents are placed on the table. Considered and approved. Case be forwarded to Competent Financial Authority for necessary approval. 4 RESOLUTION ITEM NO.3 RE-APPROPRIATION OF FUNDS (MINOR TO MINOR HEAD) To consider and approve the following re-appropriation of funds from one minor head to another minor head of expenditure as required under Rule 21 (b) of Cantonment Accounts Code, 1955 i.e.: 21. (b) The Cantonment Board may re-appropriate any sum from one minor head of the budget estimate to another minor head under the same major head” HEAD OF ACCOUNTS (EXPENDITURE) HEADS OF ACCOUNT PROPOSED TO BE INCREASED HEADS OF ACCOUNT PROPOSED TO BE DECREASED Explanation of the necessity for Anticipated Amount Amount Remaining the proposed Minor Head Increase Total Minor head saving now Major of Major of amount expenditure and and sub- now after and sub- available for Head original head original after why it was not head proposed increase head re- grant grant decrease foreseen and why appropriation the saving is anticipated A A-5 Gen. A Due to unforeseen A-2 (a) Gen. Gen. Admin 3.000 0.763 3.763 Gen. 18.768 4.484 18.003 Expenditure of Admin Pay Admin Contingency Admin urgent nature B Due to unforeseen B B-2 (b) Rev. B-2 (a) Expenditure on Rev. Revenue 0.800 0.509 1.309 7.616 1.571 7.107 Collectio Revenue Pay advertisement of Collection Contingency n auction notices etc Due to unforeseen D D-2 (a) D D-2 (d) Expenditure of Public M&R 10.000 2.721 12.721 Public M&R Water 10.000 7.712 7.279 M&R CB Works Building Works Supply Buildings D D Due to unforeseen D-2 (e) D-2 (f) Public 10.000 1.582 11.582 Public 25.000 7.291 23.418 Expenditure of M&R Store M&R Misc. Works Works urgent nature Due to unforeseen D D D-3 (b) Eng. D-3 (c) Eng. Expenditure on Public 1.500 0.715 2.215 Public 2.706 0.723 1.991 Contingency Pension advertisement of Works Works tender notices etc Due to unforeseen E E-6 (b) E E-6 (c) Expenditure on Public Garden 8.000 2.329 10.329 Public Garden 8.406 3.638 6.077 repair / maintence safety Contingency safety Pension of gardens/parks Due to unforeseen F F-4 (b) F Expenditure on F-5 (a) Water Public Conservancy 25.000 2.073 27.073 Public 17.421 2.452 15.348 purchase of Supply Pay Health Contingency Health conservancy vehicles F F-5 (b) F F-7 (b) As per actual Public Water 14.000 4.328 18.328 Public Epidemic 8.000 6.693 3.672 expenditure on Health Contingency Health Contingency electricity bills. Due to unforeseen G G-10 (b) G G-10 (c) Expenditure on Public Library 0.300 0.091 0.391 Public Library 0.561 0.225 0.470 newspapers / Institutes Contingency Institutes Pension magzines for reading rooms Due to unforeseen L-4 (b) L-4 (g) (ii) L L Expenditure on Printing 1.000 0.430 1.430 Law 2.000 0.966 1.570 Misc.
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