Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Messaging Labels; Nested labels available with a Email Organization Folders Folders Google Labs option Yes with Outlook Desktop Email Folder/Label Sharing Yes No client Email Notifications (i.e. "Popup Yes, GW Notify Yes, Setting within client Yes, Gmail Notifier Notifications") Email Categorization Yes Yes Yes, by using multiple labels Create Distribution Groups Yes Yes, through Distribution Lists Yes, through the use of Google Groups
Sharing of Distribution Lists Yes Yes, through Distribution Lists Yes, through the use of Google Groups Mark email as "high priority"/"low Yes Yes Only If using Outlook desktop client priority" Mark email as confidential Yes Yes Only If using Outlook desktop client Email Filters (i.e. Rules) Yes Yes Yes Threaded email conversation view (in Yes (optional; No Yes (always enabled) web client) enabled/disabled by the user)
Poor (though allegedly there's Spam Filtering (quality; this is a Fair (with SpamAssassin) a "Forefront" product which is Very good subjective measurement) supposed to improve this)
Sent Item Tracking Status (i.e. Read, Yes: Delivered, Read, Forwarded, Yes: Delivered, Read(if No Deleted, etc.) Deleted allowed by recipient) Auto completion of the "To: field" Yes Yes Yes Yes, within first 10 seconds after Message Retraction Yes Yes sending (Undo Send) Add Formatting (Bold,etc) to the Yes No No Subject Line of a message Automated Mailbox cleanup No Yes Only If using Outlook desktop client functionality Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Messaging Message Recovery (User can recover message after deleting it from No Yes No "Deleted Items" folder)
Out of Office Notifications (Different Yes, by using the Vacation Rule and Yes, using the specified Out Only If using Outlook desktop client for On Campus and Off Campus) a separate GW Rule Of Office Assistant
Stationery Design (Themes) when No Yes Only If using Outlook desktop client composing emails
Find Related Messages Functionality No Yes Built into message display Notification when replying if another user has already replied to the No Yes Yes message (Avoids reply repition) Integrated Voting Option No Yes Only If using Outlook desktop client No (with web interface; with fat Specify "From" identity on outgoing client you can setup a No Yes email separate account but that has limitations) Yes, can be done per message Specify "Reply To" header on ? (the "Direct Replies To" Yes, it is a global option outgoing email feature) Integrated Thesaurus No Yes Only If using Outlook desktop client Directly insert ClipArt, Shapes, No Yes Only If using Outlook desktop client WordArt, SmartArt and Charts Create a table within a new email No Yes Only If using Outlook desktop client Play media files within email client No No Yes Pull email from other mailboxes and read with web client (students/alumni No No Yes would like this) Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Calendaring Yes (only primary calendar can be Shared Calendar Yes Yes shared) Busy Search Yes Yes Yes Autofind open meeting time Yes Yes Yes Yes (Free, Busy, Tentative, Out of Yes (Free, Busy, Tentative, Yes (Available, Busy) show up as the Mark appointments as different types Office) all show up as different Away) all show up as different same color colors colors Retract meeting Yes Yes Yes Set working hours Yes Yes No Recurring appointments Yes Yes Yes Recurring appointments: pick dates Yes (Auto-Date) Yes, with WSRII add-in No from a calendar View multiple calendars at once Yes Yes Yes View attendees that Yes Yes Yes, by viewing the "Guest List" section accepted/declined an appointment
Accessibility Yes, with newly released GroupWise Mobile Sync Yes, integrated within Live Yes, with free Google Mobile Sync Mobility Update Yes, but requires an on-site Single Sign On Yes, already implemented Windows server and some in- Yes, already implemented house .NET programming Yes, with Active Directory Third-party product available; may be Password Synchronization n/a (Confirmed 6/23 by MS Live possible to implement ourselves Tech Support) Yes, within the gmail web interface, but Account Proxying Yes Yes not within the Outlook desktop client Yes, but Messiah would have to fund Yes, free as accounts stay Yes, free as accounts stay active after Alumni Account Access overhead active after graduation graduation Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Accessibility Recommended interface for Gmail interface OR Outlook client (with GroupWise client Outlook client Employees a slightly slimmed down feature set)
Recommended interface for Students GroupWise WebAccess Outlook Live web interface Gmail interface Yes; some assembly required, would "Offline" Mode Yes, using GW Desktop client Yes, using Outlook need to install Google Gears IMAP Yes Yes Yes Firefox, Internet Explorer, Web Interface support Firefox, Internet Explorer, Safari Firefox, Internet Explorer, Safari Safari Need to install Google Sync Desktop client to Web client email Direct Direct individually to sync b/w Gmail and synchronization Outlook Desktop interface Favorite Folders Section in Folder No Yes Only If using Outlook desktop client Navigation
Size/Usage Restrictions Mailbox Quota Size 2GB (set internally by ITS) 10GB 7GB Maximum Message Size - including 25MB 25MB 25MB attachment(s) 100 (if recipients are setup in a public group then it only counts as 1 recipient). We Maximum number of recipients per 500 (if recipients are in a public group Unlimited can also define Dynamic message then it only counts as 1 recipient Distribution Lists which when sent to only count as 1 recipient as well Maximum sending limit to internal Unlimited 500 Unlimited recipients per account per day Maximum sending limit to external 400 (except for accounts on a 500 2000 recipients per account per day whitelist maintained by ITS) Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Size/Usage Restrictions Mailbox Quota Message Yes Yes No
Additional Features Tasks Yes Yes Yes, but limited options Multiple Signatures Yes Yes Only If using Outlook desktop client Rich Formatting in Mail Signature Yes Yes Only If using Outlook desktop client Integrated Chat (web interface) No Yes Yes Yes (Microsoft Office web Integrated Collaboration Tools No Yes (Google Docs) version) Delay mail delivery Yes Yes No Route outgoing mail through our Yes No Yes server Sign outgoing messages with DKIM Yes (by routing email through our Yes No signatures server) would probably use M+Archive or possibly cloud-based Email Archiving currently using M+Archive would probably use Postini solutions such as: Unlimited Mailbox, LiveOffice,
Our existing system providing this feature is not part of GroupWise. It Online File Storage Capacity offers 1GB for employees, 250MB 25GB (SkyDrive) 1GB (Google Docs) for students. Can easily be increased if given more disk space. Web Interface Branding Limited Yes (Logo, Theme, Footer) Limited (only Logo) Macro Creation No Yes Only If using Outlook desktop client Social Network Connector Integration No Yes Only If using Outlook desktop client HTML Mail Merge using MS Office No Yes Only If using Outlook desktop client Category Feature GroupWise Microsoft Live @ Edu Google Apps For Education
Google Docs vs Office Live Same file formats as MS Office Suite N/A Yes No Simultaneous Editing N/A Excel: Yes, Others: No Yes Formatting Comparison N/A Advanced formatting is not Very Limited formatting available; Edit documents that are stored in the N/A Yes No Privacy/Security Data Ownership Messiah Messiah Messiah Password Expiration Yes Yes Yes Mobile Phone Wipe (if cellphone is lost we can delete all data on it if No Yes No needed)