Novell Evolution

Novell Confidential Manual (ENU) 11 September 2003 Novell Evolution 1.4 www.novell.com USER’S GUIDE Novell Confidential Manual (ENU) 11 September 2003 Legal Notices Novell, Inc. makes no representations or warranties with respect to the contents or use of this documentation, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to revise this publication and to make changes to its content, at any time, without obligation to notify any person or entity of such revisions or changes. Further, Novell, Inc. makes no representations or warranties with respect to any software, and specifically disclaims any express or implied warranties of merchantability or fitness for any particular purpose. Further, Novell, Inc. reserves the right to make changes to any and all parts of Novell software, at any time, without any obligation to notify any person or entity of such changes. You may not export or re-export this product in violation of any applicable laws or regulations including, without limitation, U.S. export regulations or the laws of the country in which you reside. Copyright © 2003 Novell, Inc. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, or transmitted without the express written consent of the publisher. Novell, Inc. 1800 South Novell Place Provo, UT 84606 U.S.A. www.novell.com Novell Ximian Evolution User’s Guide Online Documentation: To access the online documentation for this and other Novell products, and to get updates, see www.novell.com/documentation. Novell Confidential Manual (ENU) 11 September 2003 Novell Trademarks Novell is a registered trademark of Novell, Inc. in the United States and other countries. Third-Party Trademarks All third-party trademarks are the property of their respective owners. Novell Confidential Manual (ENU) 11 September 2003 Novell Ximian Evolution User's Guide Table of Contents Preface..................................................................................................................................... i Legal Information and Licensing............................................................................... i Organization ................................................................................................................ ii Typographical conventions........................................................................................ ii Additional Help Sources...........................................................................................iii What's New in Evolution 1.4....................................................................................iii Introductory Tips for Experienced Users................................................................iii I. Getting Started with Ximian Evolution........................................................................1 1. Getting Started with Ximian Evolution ................................................................1 What is Ximian Evolution, and What Can It Do for Me? .............................1 The First Time you Start Ximian Evolution ....................................................1 Importing Mail from Other Mail Clients.........................................................6 What's What in Ximian Evolution ...................................................................7 2. Getting Oriented with the Ximian Evolution Summary ..................................17 Using the Summary..........................................................................................17 Customizing the Summary's Modules..........................................................17 3. Using Evolution for Email ....................................................................................19 Reading Mail .....................................................................................................19 Checking for New Mail....................................................................................21 Composing New Email Messages..................................................................23 RSVPs in Mail....................................................................................................31 Subscription Management ..............................................................................31 Encryption .........................................................................................................32 4. Organizing and Managing your Email ...............................................................37 Importing Your Old Email and Settings........................................................37 Sorting Mail with Column Headers...............................................................38 Getting Organized with Folders.....................................................................39 Searching for Messages....................................................................................40 Create Rules to Automatically Organize Mail..............................................40 Getting Really Organized with vFolders ......................................................45 5. Working with Your Contacts ................................................................................49 The Contact Editor............................................................................................49 Searching for Contacts .....................................................................................51 Organizing your Addressbook.......................................................................52 LDAP: Shared Addressbooks on a Network ................................................53 Send me a Card: Adding New Cards Quickly .............................................53 6. Managing your Schedule ......................................................................................55 Ways of Looking at your Calendar ................................................................55 Scheduling With the Evolution Calendar .....................................................55 The Task Pad......................................................................................................60 Multiple Calendars...........................................................................................61 7. The Ximian Connector for Microsoft Exchange.................................................63 What's New in Connector 1.4 .........................................................................63 Connector Features...........................................................................................63 Installing the Connector ..................................................................................64 Adding your Exchange Account in Ximian Evolution ...............................64 Accessing the Exchange Server ......................................................................69 Special Connector Only Settings ....................................................................70 Scheduling Appointments with Free/Busy..................................................72 8. Synchronizing Evolution with Hand-Held Devices .........................................75 Using HotSync ..................................................................................................75 9. Printing with Evolution.........................................................................................77 Print Preview.....................................................................................................77 File or Printer?...................................................................................................77 iii II. Conﬁguring and Managing Ximian Evolution ........................................................79 10. Advanced Conﬁguration ....................................................................................79 Working with Mail Accounts..........................................................................80 Folder Settings...................................................................................................82 Mail Options......................................................................................................82 Message Composer Preferences .....................................................................84 Calendar and Task List Settings .....................................................................84 Directory Server Settings.................................................................................86 11. Setting up your synchronization system ..........................................................89 A. Quick Reference.............................................................................................................91 Opening or Creating Anything ................................................................................91 Mail Tasks....................................................................................................................91 Calendar ......................................................................................................................92 Addressbook ...............................................................................................................93 Glossary ................................................................................................................................95 B. Known bugs and limitations .....................................................................................101

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