Data Sheet Information Management & Governance

Retain for GroupWise

Micro Focus® Retain™ provides enterprise-level archiving for GroupWise® on-premises or in the cloud. Retain securely archives all email, appointments, files, and attachments for Micro Focus GroupWise. This data is archived in one central location, which can be accessed by end users and administrators directly through Retain’s Web Access Archive Viewer.

Product Highlights source, item type, message status, the age of Retain Unified Archiving The Retain archive includes powerful tools to the message, and attachments. You can also enable your organization to quickly access, filter by folder and attachment type. In addition, search, and audit archived communication data. Retain has the ability to implement retention Easily place litigation holds, print, forward, save, policies for all archived data. redact, and export your message data. Retain In addition to GroupWise email archiving, reduces cost, mitigates risk, and manages Flexible Archive Access: The Retain Archive Retain provides unified archiving of all business communication including email, social media, and complexity on-premises or in the cloud. can be browsed and searched directly from mobile communication data for case assessment, multiple­ access points, including the end user search, and eDiscovery. It can be deployed Key Features email client, the Retain mobile app, the browser- on-premises or in the cloud. based web access client, and the Offline Archive Environment Options Viewer. Plus, archived data can be exported to a Supported GroupWise Systems: Retain portable stand-alone archive viewer. supports­­­ archiving for GroupWise 7.0.3 HP1 or above, GroupWise 8, GroupWise 2012, GroupWise Messenger Archiving: Archive all GroupWise 2014+, and GroupWise 18+. instant messaging communication for Group­ Wise Messenger with Retain. This includes Unified Archiving: All messaging data, includ- instant messages, group conversations, chat ing multi-platform email, appointments, files, rooms, and broadcast messages. Retain allows and attachments, is archived into one uni- you to have a central, accessible, system-wide fied data archive. This gives you the ability to archive of all GroupWise Messenger data. search, publish, and perform eDiscovery from one central location. Message Deletion: Retain includes message deletion policies to reduce storage space and Policy-Based Archiving: Retain provides fully server load on your system. Policies can be configurable policies that enable you to de- set to delete email from the server after be- fine the email messaging data you want to ar- ing archived in Retain or after exceeding its chive. These policies allow you to define what retention age. is archived based on mailbox type, message Data Sheet Retain for GroupWise

other redacted items do not become part of the open records request.

Configurable Permissions: The Access Con­trol List manages access for users, admin- istrators, or others to the features and func- tionalities of the Retain system by granting customizable role-based permissions.

Built-In Search and Browsing of Archived Data: Retain features a “Google” like search tool for quick and easy searches across all electronic communication data within one cen- tral archive. This removes the need to search multiple archives or vendor systems for each message type. The tool returns instant results Platform Migration: Archive all of your cur- archive viewer formats. The exported file is as a user types in information and includes rent messaging data to Retain, implement the fully indexed, searchable, and includes a table sug­gestions for searches as the search terms new messaging system, and then connect of contents for quick browsing. are entered into the system (including subject, Retain to your new system. All data will be ac- body, text, email address, tags, users, and other cessible without downtime or end user disrup- Compliance and Control: The GroupWise per- fields). The tool also supports limited regular tion in service. sonal archive only creates user-level archives expressions (REGEX) terms, allowing searches and does not create a system-wide archive. for terms such as social security numbers, credit Single Sign-On: Retain provides single sign- This archive cannot be published for eDiscov- card, and others. Furthermore, the search tool on for users to access their archives whether ery and cannot be accessed and searched from removes duplicate records from the search, using the GroupWise Client or WebAccess. a central location. This puts your organization reducing the number of hits for a specific at risk for data loss and compliance violations. search. Retain also provides Advanced Search GroupWise Plugin: Archived messages can be Retain supports SmartPurge and provides you Feature technology to search and take action accessed and searched directly from within the with system-wide archiving, search, publishing, and conducts eDiscovery activities across con- GroupWise Client or GroupWise WebAccess. and eDiscovery tools to help ensure your data nected datasets not held within the archive Retain provides the ability to cache archived archive is complete and compliant. repository. The search wizard allows for the data, based on specified criteria. creation of exact search criteria. Complete Data Control: Whether your data On-Premises or Cloud Unified Archive: is archived on-premises or in the cloud, you Litigation Hold: To protect email that may po- Choose how your data is stored. Archived data maintain control of your data, you will always tentially be involved in future litigation, Retain can be stored on-premises behind your orga- know where your data is stored and only your can flag an archived item to protect it from nizational firewall or in the Micro Focus cloud. named users have access to the data. When deletion or actions until the hold is removed. you need to access or export the data, you can eDiscovery, Access, Browse, Search, do so easily and quickly. Audit Trail: Retain creates a searchable audit and Export trail of all administrators and users who have Built-in eDiscovery: Retain’s eDiscovery tools Web Access Archive Viewer: Retain offers an permission to search the archive, enabling you allow organizations to easily place litigation easy-to-use browser-based interface with pow- to have a record of all activity. holds, print, forward, save, redact, strikeout, and erful search tools that let you quickly access, export message data. search, and perform eDiscovery on the archive. End-User Mailbox Management: Easily search and restore data with the Retain Web Complete Export Functionality: Export the Redaction Control: Exported data can be re- Access Archive Viewer. End-users have the data easily into either PST, PDF, or stand-alone dacted, ensuring that personal information or ability to search, forward, print, restore, access,

2 “Retain is a very good archiving program. If you’re running GroupWise, why would you use anything else? It is economical. It works reliably. Plus, you don’t have to be an expert to use it.”

GEORGE ARMSTRONG Assistant Director-Information Services Mildred Independent School District

www.microfocus.com and view messages in their original context without administrator support.

Retain High Performance Indexing Engine: Retain features the High Performance In­dex­ ing Engine to ensure fast and easy data re- trieval. All messages archived in Retain are immediately available for access, search, and eDiscovery. There is near zero latency between the time a message is archived and when it is indexed and available to be searched. The High Performance Indexing Engine is a clus- terable, high-performance index that has the ability to support an unlimited amount of search requests. The external engine is avail- able in a load balancing format for increased performance, or in a failover format for redun- dancy. The engine can be used in the load bal- ancing or failover format, or both, depending on an organization’s needs.

Smart, Confidential, and Rule-Based Tag­ ging: Administrators and end users can create custom tags for messages within the archive. Auditors, administrators, and other authorized users can mark archived messages as confi- dential. These marked messages can only be to secure storage, with messages being ar- Increased System Performance: Retain en- viewed or searched by users with granted rights. chived using AES encryption, EMC Centera, or sures optimal performance of GroupWise by And messages can be marked as confidential NetApp Snaplock storage, optional Windows securely archiving messaging data. This keeps or tagged while being archived according to set server or Linux server encrypted partitions storage on the GroupWise server to a mini- criteria, including regular expressions. These can be used. Plus Retain features native sup- mum by reducing the amount of data stored tags are searchable for easier eDiscovery. port for iCAS technology. And, when deployed on your live system. in the cloud, the Micro Focus Cloud features Storage and Reporting redundant and secure data centers, keeping Learn More Secure Storage: Retain archives messaging your data safe and secure. For more information about Retain for Group­ data with multiple layers of security whether Wise, visit: www.microfocus.com/products/ deployed on-premises or in the cloud. Retain Single-Instance Storage: Retain archives retain-email-archiving/archive-groupwise/ supports multiple databases, including MS only one copy of a message and attachment, SQL, MySQL, Postgres, and Oracle. In addition reducing storage space and costs.

160-000177-005 | G | 09/18 | © 2018 Micro Focus or one of its affiliates. Micro Focus, the Micro Focus logo, GroupWise, and Retain, among others, are trademarks or registered trademarks of Micro Focus or its subsidiaries or affiliated companies in the United Kingdom, United States and other countries. All other marks are the property of their respective owners.