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Fall/Spring Athletic Supplies 1/22/21 Cornwall-Lebanon

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Fall/Spring Athletic Supplies 1/22/21 Cornwall-Lebanon CORNWALL-LEBANON SCHOOL DISTRICT 105 EAST EVERGREEN ROAD LEBANON, PA 17042 Attached is a list of 2021-22 Athletic Equipment and Supplies for the Cornwall-Lebanon School District (“School District”) for the 2021-2022 school year. We invite a sealed bid from your firm on these supplies. The following conditions are to govern the bidding: 1. If the bidder is submitting a proposal on the items as specified, entries should be made in the appropriate line and block. If bidding an alternate and/or equal – these should be entered on the same line as the base bid item. Alternate bids must include manufacturer’s description of the item bid upon plus the bid must be accompanied by descriptive literature, etc. Samples of alternate bid items are to be supplied upon request of the School District. 2. An Itemized Bid Sheet is enclosed with this Invitation to Bid. Unit price and total price must be shown on the Itemized Bid Sheet for each item that is bid by your company. All bid responses must be submitted on the District’s Itemized Bid Sheet to be considered. The Itemized Bid Sheet may be handwritten or may be returned in the form of an electronic spreadsheet. An Itemized Bid Sheet that is completed electronically will be accepted only by physical delivery via CD, USB, or SD. Electronic submissions via email will not be accepted. Electronic versions of the Itemized Bid Sheet may be obtained by sending a request for “Athletic Equipment & Supply Bid Spreadsheet” to [email protected]. 3. The Form of Proposal is to be executed by an authorized representative of the company submitting the bid and shall include the title of that representative and the date. 4. Sealed bids must be delivered or mailed to Mrs. Jean Hentz, Director of Business Affairs, Cornwall-Lebanon School District, Educational Service Center, 105 East Evergreen Road, Lebanon, Pennsylvania 17042-7595, prior to 1:30 PM on Wednesday, April 14, 2021, at which place and time there will be a public opening and reading of received bids. Bids should be clearly marked – “Bids for 2021-22 Athletic Equipment and Supplies” – on the outside of the envelope. 5. The successful bidder(s) shall deliver the items to the Cedar Crest High School, 115 East Evergreen Road, Lebanon, PA 17042 by Friday, July 30, 2021. Any items not received by Friday, August 6, 2021 will be considered as cancelled. 6. The billing date for all equipment and supplies shall be after July 1, 2021. 7. Bid prices are to include delivery charges to the address listed above. 8. All items when invoiced and shipped should be clearly marked as to the status of the item (i.e. backorder or cancel). FALL/SPRING ATHLETIC SUPPLIES 1/22/21 9. The District reserves the right to reject any items that arrive damaged or inferior or not according to specifications. Vendors will be responsible for arrangements and expenses of items shipped incorrectly to the District that need to be returned to the vendor. 10. The Cornwall-Lebanon Board of School Directors reserves the right to accept or reject any or all bids and to waive, at its discretion, any irregularities, mistakes, omissions, or informalities pertaining thereto. 11. No bid shall be withdrawn for a period of 60 days after the date of the bid opening. 12. The Cornwall-Lebanon School District is exempt from all State Sales Tax and Federal Excise Tax and these taxes shall not be included in any bid prices provided by the bidder. 13. All shipments are to be made to the Cedar Crest High School between the hours of 8:00 A.M. and 2:00 P.M., Monday through Friday, unless a school holiday is declared. 14. Present plans are for the Bid Award to take place at the meeting of the Cornwall-Lebanon Board of School Directors to be held on Monday, May 17, 2021. 15. Contract: The Advertisement for Bids, the Bidder’s Form Of Proposal and a Purchase Order or Contracts and its attachments, either attached hereto or included by reference, when received by the successful bidder shall constitute (1) a binding Contract on the terms set forth therein and (2) the entire Contract is to be interpreted, construed and given effect in all respects according to the laws of the Commonwealth of Pennsylvania. 16. A Non-Collusion Affidavit that is included with this bid packet must be signed, notarized, and returned with the bid. Failure to comply with this provision will disqualify the bidder. Prospective bidders should direct all inquiries concerning these specifications to Mr. Rick Dissinger, Athletic Director, Cedar Crest High School at [email protected] or (717) 272- 2033, ext. 5958. Jean L. Hentz Director of Business Affairs FALL/SPRING ATHLETIC SUPPLIES 1/22/21 FORM OF PROPOSAL FOR: 2021-22 ATHLETIC EQUIPMENT AND SUPPLIES TO: CORNWALL-LEBANON SCHOOL DISTRICT We, the undersigned, herewith propose and agree to furnish to the School District, the items that we have priced, at the prices set opposite the item on the attached sheet. This proposal is subject to all the terms of the specifications as printed and we hereby agree to enter into a written contract to furnish such items as may be awarded to us, and to furnish such security as these specifications require. We understand that the Board of School Directors reserves the right to reject any or all bids not deemed satisfactory or to select single items from any bid. Two copies of this form were furnished to us; one we retained for our files and the other is returned to you containing our bid. The undersigned bidder certifies to having read the Bid Requirements and Specifications and offers to furnish the article(s) and services as specified to the School District in exact accordance with these specifications and conditions at the prices stated on attached forms. We have filled in the appropriate blank(s): INDIVIDUAL: ____________________________________________________(SEAL) Name of Individual Trading as (Trade Name) PARTNERSHIP: __________________________________________________(SEAL) Name of Partnership Trading as (Name of Partnership) CORPORATION: __________________________________________________(SEAL) Name of Corporation __________________________________________________ Mailing Address __________________________________________________ Telephone Number FAX Number __________________________________________________ Signature __________________________________________________ Title of Responsible Officer __________________________________________________ Date Return this executed sheet with list of quotations to Cornwall-Lebanon School District, Attention: Jean L. Hentz, 105 East Evergreen Road, Lebanon, Pennsylvania 17042. NON-COLLUSION AFFIDAVIT State of ____________________________: Contract/Bid____________________________________________ County of ___________________________: S.S. I stated that I am ________________________ of _______________________________ (Title) (Name of my firm) and that I am authorized to make this affidavit on behalf of my firm and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that: 1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder. 2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening. 3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid. 4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid. 5. __________________________, its affiliates, subsidiaries, officers, directors (Name of my firm) and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows: I state that ___________________________ understands and acknowledges that (Name of my firm) the above representations are material and important, and will be relied on by Cornwall-Lebanon School District in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Cornwall-Lebanon School District of the true facts relating to the submission of bids for this contract. ____________________________________ (Name and Company Position) SWORN AND SUBSCRIBED BEFORE ME THIS _______ DAY OF _________________, ______ ______________________________ Notary Public CORNWALL‐LEBANON SCHOOL DISTRICT 105 East Evergreen Road Lebanon, Pennsylvania 17042 Itemized Bid Sheet Athletic Supplies Bid 2021‐22 ___________________ Vendor Name Item Item Description‐Mfgr. & Catalog No. Unit Total Sport No. Qty Unit (Specific brand and type necessary) Bid Price BASEBALL 1 1 Set #: BB155, Champro Base Set 2 1 Each #: MP2035, Pro Mounds Collegiate Pitching Platform BOYS' 3 1 Each #: 1298680, Slipp-Nott Replacement Pad for Small Set BASKETBALL 4 3 Each #: MSMARKBK, Mark V Basketball Scorebook, NO SUBSTITUTIONS
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