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01/28/2021 Regular Board Meeting

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01/28/2021 Regular Board Meeting BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528 Thursday, January 28, 2021 Virtual Meeting Regular Board Meeting Held By Videoconference 6:00 p.m. NOTICE OF VIRTUAL MEETING The Board of Trustees of McHenry County College District No. 528 will convene a regular meeting in the MCC Conference Center, Room A211-A215, 8900 U.S. Highway 14, Crystal Lake, Illinois at the date and time specified above. A disaster declaration relating to public health concerns has been issued for at least a portion of the public body’s jurisdiction. In consideration of this and due to the COVID-19 health pandemic, President Gabbard has determined that a fully accessible in-person meeting is not practical or prudent. As permitted by Section 7(e) of the Open Meetings Act, 5 ILCS 120/7(e), this meeting may be thus held without the physical presence of a quorum of trustees at the regular meeting location. Dr. Gabbard will be physically present at the regular meeting location, along with other employees performing essential functions. One or more trustees may also be physically present. Given COVID-19 considerations, it is not feasible to allow members of the public to attend the meeting in person. Members of the public may view the meeting using the following link: https://www.mchenry.edu/board/index If any member of the public wishes to provide a public comment for the meeting, please submit the comment in writing via email by 3 p.m. on January 28, 2021 to the College Public Information Officer at [email protected], or complete the Public Comment Form by that date and time. All comments will be provided to trustees prior to the meeting and will be reflected in meeting minutes. Public comments that are appropriate, compliant with Board policy, and reasonable in length will be read aloud during the public comment section of the meeting. AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. COLLEGE MISSION STATEMENT 5. ACCEPTANCE OF AGENDA 6. ACCEPTANCE OF MINUTES: Regular Board Meeting, November 19, 2020 7. OPEN FOR RECOGNITION OF VISITORS Three (3) minutes per person or less. 8. PRESIDENT’S REPORT: Dr. Clinton Gabbard 9. PRESENTATION New MCC Website: Ms. Christina Haggerty 10. COMMUNICATIONS A. Faculty Report: Ms. Sarah Sullivan and Ms. Elaine Whalen B. Adjunct Faculty Report: Ms. Karen Shuman C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Ms. Gabby German E. Attorney Report 11. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary and Financial Statements 1. Executive Summary, Board Report #21-1 2. Treasurer’s Report, Board Report #21-2 3. Ratification for Accounts Payable Check Register, Board Report #21-3 4. Ratification for Accounts Payable Check Register, Board Report #21-4 B. Destruction of Closed Session Recordings, Board Report #21-5 C. Fiscal Year 2020 Audit, Board Report #21-6 D. Request to Purchase 1. Cascade Content Management System License, Board Report #21-7 2. Emergency Extension Custodial Services, Board Report #21-8 3. Colleague Course Catalog Customization, Board Report #21-9 4. Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Student Laptops, Board Report #21-10 5. Licensing and Migration Services for Microsoft Office365 Email in the Cloud, Board Report #21-11 E. Personnel 1. Ratification of Staff Positions, Board Report #21-12 2. Salary Adjustment, Board Report #21-13 12. ACTION ON ITEMS REMOVED FROM CONSENT AGENDA 13. REQUESTS FOR EMERITUS OR LEGACY STATUS A. Request to Grant Honorary Legacy Status, Board Report #21-14 B. Request to Grant Honorary Legacy Status, Board Report #21-15 14. STATE UNIVERSITIES RETIREMENT SYSTEM (SURS) 457(b) DEFERRED COMPENSATION PLAN APPROVAL, Board Report #21-16 15. APPROVAL OF COURSE FEES FOR FY 2022, Board Report #21-17 16. AUTHORIZATION OF FY 2021 NON-MANDATORY TRANSFERS OF FUNDS, Board Report #21-18 17. FOR INFORMATION A. New Employees B. Employee Resignations and Retirement Notifications C. January Committee Meeting Summary D. Friends of McHenry County College Foundation Update E. Office of Marketing and Public Relations Update F. Office of Resource Development Update G. Workforce Development Update 18. FUTURE AGENDA ITEMS 19. SUMMARY COMMENTS BY BOARD MEMBERS 20. CLOSED SESSION A. 120/2(c), Exception #1, Personnel B. 120/2(c), Exception #21, Review of Closed Session Minutes C. Other matters as pertain to the exceptions of the Open Meetings Act 21. ACCEPTANCE OF CLOSED SESSION MINUTES: Regular Board Meeting of January 23, 2020; October 22, 2020; and November 19, 2020 22. ADJOURNMENT Michael Smith Chair McHenry County College Information Report January 28, 2021 Student Trustee Report Men of College Empowerment Summit On January 14, the Multicultural Affairs Office partnered with fellow community colleges (Triton College, Elgin Community College, City Colleges of Chicago Kennedy King, and Waubonsee Community College) and invited MCC students to attend the Men of Color Empowerment Summit. This was an excellent opportunity for our males of color to be empowered with the skills and knowledge needed to foster academic and personal success. Student Q&A Sessions On January 19 and 20, student navigators, in collaboration with the Deans, hosted Live Zoom Student Q&A sessions during the first week of the Spring semester to assist students who had questions about their classes and the resources offered at MCC. Welcome Back Week Students were welcomed back the week of January 19 with a variety of virtual engagement opportunities hosted by Student Life, some in collaboration with other community colleges. The activities included Purple Pride Week, escape rooms, impressionists, trivia, BINGO and a magician. TRIO Upward Bound Program Through a pandemic and adversity, the Harvard High School Upward Bound students continue to persevere and perform at high levels. Supporting data was showcased within the annual performance report to the Department of Education recently, with Harvard High School successfully meeting their program’s objectives for FY 2019-2020. 92.86% (13/14) of those students have earned a high school diploma and have enrolled into postsecondary education institutions, which include MCC. McHenry County College Board Report #21-1 January 28, 2021 Executive Summary Information Attached is the Executive Summary of financial information with year-to-date results for FY 2021 through the month of December. Recommendation It is recommended that the Board of Trustees accepts the Executive Summary as presented. Clinton E. Gabbard President Executive Summary Fiscal Year 2021 is currently 50.1% complete with the year-to-date results ending December 31, 2020 being reported. In the Operating Funds, total revenue is 38.2% of budget, as compared with 39.5% at the same time last year. Total expenditures are 31.4% of budget, as compared with 32.8% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College. The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole: Revenue • Local governmental is 49.3% of budget and up $313,736 (2.3%) from last year at this time. FY21 revenue is $13,731,951 vs. FY20 revenue of $13,418,215. For FY21, this revenue is derived from 50% of the 2019 tax levy (as approved by the Board in November 2019) and 50% of the 2020 tax levy (a request went to the Board in November 2020). • State government is 50.8% of budget and up $306,196 (18.8%) from last year at this time. FY21 revenue is $1,936,297 vs. FY20 revenue of $1,630,101. • Federal government is 42.3% of budget and up $51,883 (100.0%) from last year at this time. FY21 revenue is $51,883 vs. FY20 revenue of $0. • Student tuition and fees is 66.3% of budget and up $273,382 (3.3%) from last year at this time. FY21 revenue is $8,600,869 vs. FY20 revenue of $8,327,487. Budgeted tuition and fees revenue is calculated based on a calculated net billable credit hours and not total reported credit hours, which includes dual credit. Duel credit only generates tuition revenue if these classes are held on campus with our instructors. • Sales and service fee is 0.3% of budget and down $116,116 (-99.6 %) from last year at this time. FY21 revenue is $425 vs. FY20 revenue of $116,541. Activity in this area is comprised primarily from the Kids and College, Fitness Center, Horticulture Sales, and Sweet Scots. • Facilities is 81.0% of budget and up $1,789 (13.2 %) from last year at this time. FY21 revenue is $15,366 vs. FY20 revenue of $13,577. Revenue in this category is comprised of the leasing of the land owned by the College to the radio station and as farmland. • Investment is 20.3% of budget and down $202,108 (-71.4%) from last year at this time. FY21 revenue is $81,068 vs. FY 20 revenue of $283,177. • Nongovernmental gifts, scholarships, grants & bequests is 8.0% of budget and down $20,693 (-92.5%) from last year at this time. FY21 revenue is $1,683 vs. FY20 revenue of $22,376. Activity is due to contributions from the Foundation for faculty requested needs (travel, software, etc.). • Other is 11.0% of budget and up $34,637 (1.2%) from last year at this time. FY21 revenue is $2,886,651 vs. FY20 revenue of 2,852,015. The main items in this category consists largely of Employee Health Insurance Contributions, which account for $2,851,691 Retiree Health contributions, which account for $1,244, Other Misc.
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