BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528
Thursday, January 28, 2021 Virtual Meeting Regular Board Meeting Held By Videoconference 6:00 p.m.
NOTICE OF VIRTUAL MEETING
The Board of Trustees of McHenry County College District No. 528 will convene a regular meeting in the MCC Conference Center, Room A211-A215, 8900 U.S. Highway 14, Crystal Lake, Illinois at the date and time specified above. A disaster declaration relating to public health concerns has been issued for at least a portion of the public body’s jurisdiction. In consideration of this and due to the COVID-19 health pandemic, President Gabbard has determined that a fully accessible in-person meeting is not practical or prudent. As permitted by Section 7(e) of the Open Meetings Act, 5 ILCS 120/7(e), this meeting may be thus held without the physical presence of a quorum of trustees at the regular meeting location. Dr. Gabbard will be physically present at the regular meeting location, along with other employees performing essential functions. One or more trustees may also be physically present. Given COVID-19 considerations, it is not feasible to allow members of the public to attend the meeting in person. Members of the public may view the meeting using the following link: https://www.mchenry.edu/board/index
If any member of the public wishes to provide a public comment for the meeting, please submit the comment in writing via email by 3 p.m. on January 28, 2021 to the College Public Information Officer at [email protected], or complete the Public Comment Form by that date and time. All comments will be provided to trustees prior to the meeting and will be reflected in meeting minutes. Public comments that are appropriate, compliant with Board policy, and reasonable in length will be read aloud during the public comment section of the meeting.
AGENDA
1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. COLLEGE MISSION STATEMENT 5. ACCEPTANCE OF AGENDA 6. ACCEPTANCE OF MINUTES: Regular Board Meeting, November 19, 2020
7. OPEN FOR RECOGNITION OF VISITORS Three (3) minutes per person or less.
8. PRESIDENT’S REPORT: Dr. Clinton Gabbard
9. PRESENTATION New MCC Website: Ms. Christina Haggerty
10. COMMUNICATIONS A. Faculty Report: Ms. Sarah Sullivan and Ms. Elaine Whalen B. Adjunct Faculty Report: Ms. Karen Shuman C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Ms. Gabby German E. Attorney Report
11. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary and Financial Statements 1. Executive Summary, Board Report #21-1 2. Treasurer’s Report, Board Report #21-2 3. Ratification for Accounts Payable Check Register, Board Report #21-3 4. Ratification for Accounts Payable Check Register, Board Report #21-4 B. Destruction of Closed Session Recordings, Board Report #21-5 C. Fiscal Year 2020 Audit, Board Report #21-6 D. Request to Purchase 1. Cascade Content Management System License, Board Report #21-7 2. Emergency Extension Custodial Services, Board Report #21-8 3. Colleague Course Catalog Customization, Board Report #21-9 4. Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Student Laptops, Board Report #21-10 5. Licensing and Migration Services for Microsoft Office365 Email in the Cloud, Board Report #21-11 E. Personnel 1. Ratification of Staff Positions, Board Report #21-12 2. Salary Adjustment, Board Report #21-13
12. ACTION ON ITEMS REMOVED FROM CONSENT AGENDA
13. REQUESTS FOR EMERITUS OR LEGACY STATUS A. Request to Grant Honorary Legacy Status, Board Report #21-14 B. Request to Grant Honorary Legacy Status, Board Report #21-15
14. STATE UNIVERSITIES RETIREMENT SYSTEM (SURS) 457(b) DEFERRED COMPENSATION PLAN APPROVAL, Board Report #21-16
15. APPROVAL OF COURSE FEES FOR FY 2022, Board Report #21-17
16. AUTHORIZATION OF FY 2021 NON-MANDATORY TRANSFERS OF FUNDS, Board Report #21-18
17. FOR INFORMATION A. New Employees B. Employee Resignations and Retirement Notifications C. January Committee Meeting Summary D. Friends of McHenry County College Foundation Update E. Office of Marketing and Public Relations Update F. Office of Resource Development Update G. Workforce Development Update
18. FUTURE AGENDA ITEMS
19. SUMMARY COMMENTS BY BOARD MEMBERS 20. CLOSED SESSION A. 120/2(c), Exception #1, Personnel B. 120/2(c), Exception #21, Review of Closed Session Minutes C. Other matters as pertain to the exceptions of the Open Meetings Act
21. ACCEPTANCE OF CLOSED SESSION MINUTES: Regular Board Meeting of January 23, 2020; October 22, 2020; and November 19, 2020
22. ADJOURNMENT
Michael Smith Chair
McHenry County College Information Report January 28, 2021
Student Trustee Report
Men of College Empowerment Summit On January 14, the Multicultural Affairs Office partnered with fellow community colleges (Triton College, Elgin Community College, City Colleges of Chicago Kennedy King, and Waubonsee Community College) and invited MCC students to attend the Men of Color Empowerment Summit. This was an excellent opportunity for our males of color to be empowered with the skills and knowledge needed to foster academic and personal success.
Student Q&A Sessions On January 19 and 20, student navigators, in collaboration with the Deans, hosted Live Zoom Student Q&A sessions during the first week of the Spring semester to assist students who had questions about their classes and the resources offered at MCC.
Welcome Back Week Students were welcomed back the week of January 19 with a variety of virtual engagement opportunities hosted by Student Life, some in collaboration with other community colleges. The activities included Purple Pride Week, escape rooms, impressionists, trivia, BINGO and a magician.
TRIO Upward Bound Program Through a pandemic and adversity, the Harvard High School Upward Bound students continue to persevere and perform at high levels. Supporting data was showcased within the annual performance report to the Department of Education recently, with Harvard High School successfully meeting their program’s objectives for FY 2019-2020. 92.86% (13/14) of those students have earned a high school diploma and have enrolled into postsecondary education institutions, which include MCC. McHenry County College Board Report #21-1 January 28, 2021
Executive Summary
Information
Attached is the Executive Summary of financial information with year-to-date results for FY 2021 through the month of December.
Recommendation
It is recommended that the Board of Trustees accepts the Executive Summary as presented.
Clinton E. Gabbard President Executive Summary
Fiscal Year 2021 is currently 50.1% complete with the year-to-date results ending December 31, 2020 being reported. In the Operating Funds, total revenue is 38.2% of budget, as compared with 39.5% at the same time last year. Total expenditures are 31.4% of budget, as compared with 32.8% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College. The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole:
Revenue • Local governmental is 49.3% of budget and up $313,736 (2.3%) from last year at this time. FY21 revenue is $13,731,951 vs. FY20 revenue of $13,418,215. For FY21, this revenue is derived from 50% of the 2019 tax levy (as approved by the Board in November 2019) and 50% of the 2020 tax levy (a request went to the Board in November 2020). • State government is 50.8% of budget and up $306,196 (18.8%) from last year at this time. FY21 revenue is $1,936,297 vs. FY20 revenue of $1,630,101. • Federal government is 42.3% of budget and up $51,883 (100.0%) from last year at this time. FY21 revenue is $51,883 vs. FY20 revenue of $0. • Student tuition and fees is 66.3% of budget and up $273,382 (3.3%) from last year at this time. FY21 revenue is $8,600,869 vs. FY20 revenue of $8,327,487. Budgeted tuition and fees revenue is calculated based on a calculated net billable credit hours and not total reported credit hours, which includes dual credit. Duel credit only generates tuition revenue if these classes are held on campus with our instructors. • Sales and service fee is 0.3% of budget and down $116,116 (-99.6 %) from last year at this time. FY21 revenue is $425 vs. FY20 revenue of $116,541. Activity in this area is comprised primarily from the Kids and College, Fitness Center, Horticulture Sales, and Sweet Scots. • Facilities is 81.0% of budget and up $1,789 (13.2 %) from last year at this time. FY21 revenue is $15,366 vs. FY20 revenue of $13,577. Revenue in this category is comprised of the leasing of the land owned by the College to the radio station and as farmland. • Investment is 20.3% of budget and down $202,108 (-71.4%) from last year at this time. FY21 revenue is $81,068 vs. FY 20 revenue of $283,177. • Nongovernmental gifts, scholarships, grants & bequests is 8.0% of budget and down $20,693 (-92.5%) from last year at this time. FY21 revenue is $1,683 vs. FY20 revenue of $22,376. Activity is due to contributions from the Foundation for faculty requested needs (travel, software, etc.). • Other is 11.0% of budget and up $34,637 (1.2%) from last year at this time. FY21 revenue is $2,886,651 vs. FY20 revenue of 2,852,015. The main items in this category consists largely of Employee Health Insurance Contributions, which account for $2,851,691 Retiree Health contributions, which account for $1,244, Other Misc. Income, which account for $12,837 with the remaining balance being made up of smaller accounts such as NSF charges, assorted fines, fees, and miscellaneous income all of which total $20,879. The large variance to budget is the result of the “On-Behalf Payment” for the employer’s pension contribution for employees made by the State. For FY20 that “On-Behalf Payment” was $18,954,831.
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Expenditures • Salaries expenditures are 45.9% of budget and up $75,176 (0.6%) from last year at this time. FY21 expenditures are $12,616,679 vs. FY20 expenditures of $12,541,502. • Employee benefit expenditures are 15.0% of budget and up $299,081 (7.1%) from last year at this time. FY21 expenditures are $4,524,132 vs. FY20 expenditures of $4,225,052. This line item is dependent on the health experience or the use of benefits by the employee group and their own independent choice of coverage. Therefore, it will always be difficult to budget in advance to any degree of certainty and will experience good years and bad years as a result. This account group will always be significantly below budget until year-end adjustments are made for SURS contributions paid by the State on behalf of the employees. The amount expensed for SURS contributions are about $14-17 million annually depending on the actuarial tables maintained by the State. However, this expense is offset by an equal amount in “other revenue” and therefore has no effect on the operating performance of the College. • Contractual services expenditures are 38.1% of budget and down $145,730 (-8.8%) from last year at this time. FY21 expenditures are $1,514,597 vs. FY20 expenditures of $1,660,327. The account includes contractual services for custodial services, legal services, construction management, roads and grounds, and architectural type services. • Materials and supplies expenditures are 47.7% of budget and down $180,285 (-12.7%) from last year at this time. FY21 expenditures are $1,243,964 vs. FY20 expenditures of $1,424,249. • Travel and meeting expenditures are 10.1% of budget and down $100,483 (-69.5%) from last year at this time. FY21 expenditures are $44,087 vs. FY20 expenditures of $144,570. • Fixed charges expenditures are 61.2% of budget and up $131,035 (15.6%) from last year at this time. FY21 expenditures are $972,859 vs. FY20 expenditures of $841,824. Included in this category are bond principal, interest payments, lease payments, and general insurance. • Utilities expenditures are 40.3% of budget and up $10,775 (2.4%) from last year at this time. FY21 expenditures are $465,627 vs. FY20 expenditures of $454,852. • Capital Outlay expenditures are 13.7% of budget and down $698,667 (-70.9) from last year at this time. FY21 expenditures are $286,941 vs. FY20 expenditures of $985,608. Please be aware that large projects started in one fiscal year may cross into a new fiscal year and will therefore have an impact on two fiscal years (i.e. one year under budget and the next over budget). • Other expenditures are 62.1% of budget and up $146,874 (35.6%) from last year at this time. FY21 expenditures are $559,212 vs. FY20 expenditures of $412,338. The main category of expenses includes tuition waivers, tuition related refunds, and miscellaneous expense. • Contingency expenditures are 0.0% of budget and even $0 (0.0%) from last year at this time. FY21 expenditures are $0 vs. FY20 expenditures of $0.
Clinton E. Gabbard President
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All Funds Statement of Net Position (Balance Sheet) 01 02 03 04 05 06 07 08 09 10 11 12 17 December 31, 2020 Operations & Operations & Auxilliary Liability Bond & Interest Restricted Working Cash General Fixed General Long- Trust & Agency All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund Protection & OPEB Fund Fund Purposes Fund Fund Asset Fund Debt Fund Fund Fund (Restricted) Fund Fund Settlement Fund Assets Cash 1,734,737 - 135,077 - 646,230.65 0 (0) 95,646 - - 415,280 42,503 - 400,000 Investments 39,375,118 20,154,638 1,036,665 13,124,039 - - - 2,955,888 - - - - 2,103,888 - Receivables 10,059,262 8,956,651 485,818 - - 6,695 587,829 - - - - 1,125 21,143 - Accrued Revenue 85,372 30,135 2,315 44,201 - - - 4,752 - - - - 3,969 - Interfund Receivables 9,352,628 3,081,938 6,932,389 (78,912) (0) (438,156) (144,631) - - - 0 (0) (0) - Inventory 444,027 - - - - 444,027 ------Prepaid Expenditures & Deferred Charges 2,157,042 1,148,673 25,487 174,501 - 23,593 3,054 - - 49,101 - - 118,755 613,879 Fixed Assets 70,409,524 ------70,409,524 - - - - - Other Assets 28,418 ------28,418 - - - -
Total Assets 133,646,127 33,372,034 8,617,750 13,263,829 646,231 36,158 446,253 3,056,287 70,409,524 77,519 415,280 43,628 2,247,755 1,013,879
Liabilities Payroll Deductions Payable 1,241,131 1,030,230 56,245 - - 108,115 ------46,541 - Accounts Payable 559,950 552,854 - - - 2,716 4,380 ------Interfund Payable 9,352,628 - - 7,627,733 - 21,001 60,949 - - - - - 1,642,946 - Accrued Expense 24,099,502 ------24,099,502 Deferred Revenue 10,960,795 5,724,346 402,813 ------4,833,636 Fixed Liabilities 10,955,717 ------10,955,717 - - - - Other Liabilities 68,141 35,883 - - - 32,257 ------
Total Liabilities 57,237,864 7,343,313 459,058 7,627,733 - 164,089 65,329 - - 10,955,717 - - 1,689,487 28,933,138
Designated Fund Balance 76,408,263 26,028,721 8,158,692 5,636,096 646,231 (127,931) 380,924 3,056,287 70,409,524 (10,878,198) 415,280 43,628 558,268 (27,919,259)
Assigned Fund Balance 33% Unassigned for annual budgeted expenditures 17,820,819 16,033,362 1,787,457 Other Designated Reserves 0 Capital Improvement/Investment in Capital Assets 76,045,621 5,636,096 0 70,409,524 Liabilities, Protection, and Settlement -38,316,707 -10,955,717 558,268 -27,919,259 Working Cash/Other Restricted 2,589,832 380,924 1,750,000 415,280 43,628 Remaining Unassigned Balance 18,268,698 9,995,358 6,371,235 0 646,231 -127,931 0 1,306,287 0 77,519 0 0 0 0
Page 1 of 6 All Funds Statement of Net Position (Balance Sheet) December 31, 2020
Total Assets = $ 133,646,127 Total Assets = $ 131,215,874
Other Assets Other Assets FY21 Assets - All Funds Cash FY20 Assets - All Funds 0.0% Cash 0.0% 0.8% 1.3%
Investments Investments 29.5% Fixed Assets 32.1% 52.7% Fixed Assets 52.3%
Receivables Receivables 7.5% 5.6%
Accrued Revenue Accrued Revenue 0.1% 0.1% Prepaid Expenditures & Deferred Prepaid Expenditures & Interfund Receivables Inventory Interfund Receivables Inventory Charges Deferred Charges 7.3% 0.3% 7.0% 0.3% 1.6% 1.5%
Payroll Deductions FY21 Liabilities - All Funds Payable FY20 Liabilities - All Funds Payroll Deductions Payable Accounts Payable 1.9% 2.2% 1.0% Accounts Payable Other Liabilities 0.4% Other Liabilities 0.8% 0.1% Interfund Interfund Payable Payable Fixed 16.3% Fixed 16.5% Liabilities Liabilities 19.1% 20.9%
Deferred Deferred Revenue Revenue 19.1% 17.2% Accrued Accrued Expense Expense 42.4% 42.1%
Total Liabilities = $ 57,237,864 Total Liabilities = $ 57,751,326
Page 2 of 6 All Funds Statement of Activities (Income Statement) 01 02 03 04 05 06 07 08 09 10 11 12 17 December 31, 2020 Liability Operations & Operations & Auxilliary Bond and Restricted Working Cash General Fixed General Long- Trust & Agency Protection & All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund OPEB Fund Interest Purposes Fund Fund Asset Fund Debt Fund Fund Settlement Fund (Restricted) Fund Fund Fund Revenue Local Governmental Sources 14,472,065 12,298,387 1,433,564 ------37,464 702,650 - State Governmental Sources 2,601,729 1,533,484 402,813 - - - 665,432 ------Federal Governmental Sources 3,363,309 51,883 - - - - 3,311,427 ------Student Tuition & Fees 9,798,300 7,701,100 899,770 72,191 673,792 451,447 ------Sales & Service Fees 892,916 425 - - - 892,491 ------Facilities Revenue 27,341 15,366 - - - 11,975 ------Investment Revenue 141,704 77,475 3,593 47,104 - - - 7,373 - - - - 6,158 - Nongovernmental Gifts, Scholarships, Grants & Bequests 380,853 1,683 - - - - 274,211 - - - 104,960 - - - Other Revenue 2,921,121 2,878,412 8,240 398,740 - - - - - (398,740) 34,470 - - - Total Revenue 34,599,339 24,558,214 2,747,980 518,035 673,792 1,355,913 4,251,070 7,373 - (398,740) 139,430 37,464 708,808 -
Expenditures Salaries 14,130,055 12,353,364 263,314 - - 670,038 596,663 - - - - - 246,674 - Employee Benefits 5,179,637 4,477,369 46,764 - - 137,581 103,200 - - - - - 414,723 - Contractual Services 1,877,048 1,076,605 437,992 23,968 - 126,641 133,154 - - - - 54,500 24,188 - General Materials & Supplies 1,891,003 1,098,623 145,341 416 - 546,479 88,956 - - - - - 11,189 - Travel & Conference/Meeting 51,299 38,842 5,245 - - 1,451 2,873 - - - - - 2,887 - Fixed Charges 263,865 960,313 12,546 - 152,000 3,300 - - - (908,792) - - 44,498 - Utilities 465,627 182,528 283,099 ------Capital Outlay 2,109,118 28,186 258,754 398,740 - 3,770 133,074 - 1,286,594 - - - - - Other Expenditures 3,489,299 559,212 - - - 3,182 2,812,707 - - - 114,197 - - - Contingency ------Total Expenditures 29,456,950 20,775,043 1,453,054 423,124 152,000 1,492,442 3,870,629 - 1,286,594 (908,792) 114,197 54,500 744,158 -
Excess/(deficit) of revenues over expenditures 5,142,388 3,783,171 1,294,925 94,911 521,792 (136,529) 380,441 7,373 (1,286,594) 510,052 25,232 (17,036) (35,350) -
Operating transfers in ------Operating transfers out ------
Beginning Fund Balance 71,265,874 22,245,550 6,863,767 5,541,185 124,439 8,598 483 3,048,913 71,696,118 (11,388,250) 390,048 60,664 593,618 (27,919,259)
Ending Fund Balance 76,408,263 26,028,721 8,158,692 5, 636,096 646,231 (127,931) 380,924 3,056,287 70,409,524 (10,878,198) 415,280 43,628 558,268 ( 27,919,259)
Page 3 of 6 All Funds Statement of Activities (Income Statement) December 31, 2020
Total Revenue = $ 34,599,339 Total Revenue = $ 37,661,267 Nongovernmental Gifts, Other Revenue FY20 Revenue - All Funds Scholarships, Grants & FY21 Revenue - All Funds 7.6% Investment Revenue Nongovernmental Gifts, Bequests Other Revenue 0.4% Scholarships, Grants & Bequests 1.1% 8.4% 9.3% Facilities Revenue 0.1% Sales & Service Fees Investment Revenue 2.6% 1.4%
Facilities Revenue Student Local 0.1% Tuition & Fees Local Governmental 28.3% Governmental Sales & Service Fees Sources Sources 5.1% Student 37.6% 41.8% Tuition & Fees 24.9%
State Governmental Sources State Governmental Sources 6.6% Federal Governmental 7.5% Federal Governmental Sources Sources 9.7% 7.4%
FY21 Expenditures - All Funds FY20 Expenditures - All Funds
Other Expenditures Other Expenditures 9.6% 11.8% Capital Outlay Contingency 7.1% Contingency Capital Outlay 0.0% 0.0% 7.2% Utilities Utilities 1.5% 1.6% Fixed Charges Fixed Charges 1.0% 0.9% Travel & Conference/Meeting Travel & Conference/Meeting Salaries 0.7% 0.2% 48.0% Salaries General Materials & Supplies 47.7% General Materials & 9.3% Supplies Employee Employee 6.4% Benefits Contractual Services Contractual Services Benefits 17.6% 6.4% 6.9% 16.2%
Total Expense = $ 29,456,950 Total Expense = $ 29,957,605
Page 4 of 6 Operating (Funds 01 & 02) Statement of Activities (Net of SURS/Investments) December 31, 2020 FY21 FY21 Act. FY21 YTD Actual to: FY20 Change Over YTD Actual YTD Budget Full Budget YTD Bud. Full Bud. YTD Actual FY20 Act. Revenue Local Governmental Sources $ 13,731,951 $ 4,645,426 $ 27,872,558 295.6% 49.3% $ 13,418,215 $ 313,736 State Governmental Sources 1,936,297 634,992 3,809, 949 304.9% 50.8% 1,630,101 $ 306,196 Federal Governmental Sources 51,883 20,436 122,615 253.9% 42.3% - $ 51,883 Student Tuition & Fees 8,600,869 2,357,450 12,965,975 364.8% 66.3% 8,327,487 $ 273,382 Sales & Service Fees 425 25,192 151,150 1.7% 0.3% 116,541 $ (116,116) Facilities Revenue 15,366 3,161 18,966 486.1% 81.0% 13,577 $ 1,789 Nongovernmental Gifts 1,683 3,500 21,000 48.1% 8.0% 22,376 $ (20,693) Other Revenue 2,886,651 1,029,708 6,178, 250 280.3% 46.7% 2,852,015 $ 34,637 Total Revenue $ 27,225,125 $ 8,719,865 $ 51,140,463 312.2% 53.2% $ 26,380,312 $ 844,813
Expenditures Salaries $ 12,616,679 $ 4,585,479 $ 27,512,873 275.1% 45.9% $ 12,541,502 $ 75,176 Employee Benefits 4,524,132 1,696,448 10,178,686 266.7% 44.4% 4,225,052 $ 299,081 Contractual Services 1,514,597 661,794 3,970, 765 228.9% 38.1% 1,660,327 $ (145,730) General Materials & Supplies 1,243,964 434,195 2,605, 169 286.5% 47.7% 1,424,249 $ (180,285) Travel & Conference/Meeting 44,087 73,079 438,471 60.3% 10.1% 144,570 $ (100,483) Fixed Charges 972,859 264,927 1,589, 563 367.2% 61.2% 841,824 $ 131,035 Utilities 465,627 192,411 1,154, 466 242.0% 40.3% 454,852 $ 10,775 Capital Outlay 286,941 348,246 2,089, 475 82.4% 13.7% 985,608 $ (698,667) Other Expenditures 559,212 150,020 900,122 372.8% 62.1% 412,338 $ 146,874 Contingency - 50,000 300,000 0.0% 0.0% - $ - Total Expenditures $ 22,228,097 $ 8,456,598 $ 50,739,590 262.8% 43.8% $ 22,690,320 $ (462,223)
Surplus/(deficit) $ 4,997,028 $ 263,266 $ 400,873 $ 3,689,992 $ 1,307,036
Net Transfers Out/(In) $ - $ 700,000 $ - $ - Net Operating Funds Surplus/(Deficit) $ 4,997,028 $ 263,266 $ (299,127) $ 3,689,992 $ 1,307,036
Beginning Fund Balance 29,109,317 29,109,317 29,109,317 29,328,406 Net Operating Funds Surplus/(Deficit) 4,997,028 263,266 (299,127) 3,689,992 Add: Contingency (assumption is it is not used) 300,000 Calculated YTD Ending Fund Balance (b) $ 34,106,345 $ 29,372,583 $ 29,110,190 $ 33,018,398
Page 5 of 6 Operating Funds - Statement of Activities December 31, 2020
Actual Budget Revenue Local Governmental Sources 13,731,950.93 27,872,558.00 Operating Revenues (Funds 01 and 02) State Governmental Sources 1,936,297.21 3,809,949.00 30.00 Federal Governmental Sources 51,882.90 122,615.00 25.00 Student Tuition & Fees 8,600,869.49 12,965,975.00 Sales & Service Fees 424.55 151,150.00 20.00 Facilities Revenue 15,366.00 18,966.00 15.00
Nongovernmental Gifts, Scholarships, Grants & Bequests 1,682.72 21,000.00 Millions 10.00 Other Revenue 2,886,651.30 6,178,250.00 Total Revenue 27,225,125.10 51,140,463.00 5.00 -
Actual Budget
Expenditures Salaries 12,616,678.55 27,512,873.00 Employee Benefits 4,524,132.39 10,178,686.00 Operating Expenditures (Funds 01 and 02) Contractual Services 1,514,596.73 3,970,765.00 30.00 General Materials & Supplies 1,243,963.94 2,605,169.00 25.00 20.00
Travel & Conference/Meeting 44,087.11 438,471.00 Millions Fixed Charges 972,859.09 1,589,563.00 15.00 Utilities 465,626.74 1,154,466.00 10.00 Capital Outlay 286,940.61 2,089,475.00 5.00 Other Expenditures 559,212.16 900,122.00 - Contingency - 300,000.00 Total Expenditures 22,228,097.32 50,739,590.00
Excess/(deficit) of revenues over expenditures 4,997,027.78 400,873.00
Actual Budget *#N/A or "-" indicates that there is no activity to record for this category in Fund 01 or 02.
Page 6 of 6 McHenry County College Board Report #21-2 January 28, 2021
Treasurer’s Report
Information
Attached are the Treasurer’s Reports for the months of November and December 2020, including details regarding the College’s investments.
Recommendation
It is recommended that the Board of Trustees approves the Treasurer’s Reports as presented.
Clinton E. Gabbard President McHenry County College Treasurer's Report For the Month of November 2020
Bank Name Beginning Deposits (+) Disbursements (-) Ending Account Balance Other Additions Other Subtractions Balance
Crystal Lake Bank & Trust Credit Cards $157,382.84 $315,969.91 $328,621.69 $144,731.06
Crystal Lake Bank & Trust Direct Pay $59,755.83 $184,636.86 $172,479.42 $71,913.27
Crystal Lake Bank & Trust Employee Benefits $0 $29,341.84 $29,341.84 $0
Crystal Lake Bank & Trust Federal Student Loan $10,000.00 $123,694.93 $123,694.93 $10,000.00
Crystal Lake Bank & Trust Funds Holding $1,775,629.30 $3,032,592.39 $3,183,215.05 $1,625,006.64
Crystal Lake Bank & Trust Operations $191,008.08 $1,328,857.57 $1,322,461.82 $197,403.83
Crystal Lake Bank & Trust Payroll $55,364.49 $2,118,429.38 $2,147,874.05 $25,919.82 McHenry County College November 30, 2020
Investments 11/30/20 11/30/20 10/31/20 % of Total College Fund Financial Institution Investments Investments Investments Interest No. of Days Maturity Education Illinois Funds $88,212 $1,019,476 0% see below N/A On Demand Education PFM Investments 22,222,260 22,956,218 53% see below N/A Various Operations & Maintenance PFM Investments 1,038,243 1,037,327 2% see below N/A Various Operations & Maintenance (Restricted) PFM Investments 7,066,371 7,055,487 17% see below N/A Various Operations & Maintenance (Restricted CDB Project) PFM Investments 6,089,411 6,088,700 15% see below N/A Various Working Cash PFM Investments 2,959,129 2,957,248 7% see below N/A Various Liability, Protection and Settlement PFM Investments 2,106,594 2,105,024 5% see below N/A Various Total $41,570,220 $43,219,480 100%
Investment Revenue Illinois Fund Rates - November 30, 2020 Investment Revenue Annualized rate - Money Market College Fund Nov-20 Fiscal YTD Low 0.080% Education $17,310 $55,367 High 0.101% Operations & Maintenance 987 3,142 Operations & Maintenance (Restricted) 11,726 37,342 Average 0.093% Operations & Maintenance (Restricted CDB Project) 711 711 Working Cash 2,026 6,452 PFM Investment Rates - November 30, 2020 Liability, Protection and Settlement 1,692 5,389 Range of CD Rates Short Term* Long Term* CDB Trust* Total $34,452 $108,403 Low - - - High - - - Yield to Maturity of Notes Short Term Long Term CDB Trust At Cost 0.220% 1.470% 0.170% At Market 0.170% 0.620% 0.170%
*Currently there are no investments in these categories. McHenry County College Treasurer's Report For the Month of December 2020
Bank Name Beginning Deposits (+) Disbursements (-) Ending Account Balance Other Additions Other Subtractions Balance
Crystal Lake Bank & Trust Credit Cards $144,731.06 $1,426,690.58 $1,347,803.04 $223,618.60
Crystal Lake Bank & Trust Direct Pay $71,913.27 $1,284,657.23 $1,287,898.89 $68,671.61
Crystal Lake Bank & Trust Employee Benefits $0 $29,128.81 $29,128.81 $0
Crystal Lake Bank & Trust Federal Student Loan $10,000.00 $107,145.15 $107,145.15 $10,000.00
Crystal Lake Bank & Trust Funds Holding $1,625,006.64 $4,317,709.83 $4,726,827.24 $1,215,889.23
Crystal Lake Bank & Trust Operations $197,403.83 $1,473,030.39 $1,501,327.97 $169,106.25
Crystal Lake Bank & Trust Payroll $25,919.82 $2,285,656.87 $2,267,981.87 $43,594.82 McHenry County College December 31, 2020
Investments 12/31/20 12/31/20 11/30/20 % of Total College Fund Financial Institution Investments Investments Investments Interest No. of Days Maturity Education Illinois Funds $49,614 $88,212 0% see below N/A On Demand Education PFM Investments 20,135,158 22,222,260 51% see below N/A Various Operations & Maintenance PFM Investments 1,038,980 1,038,243 3% see below N/A Various Operations & Maintenance (Restricted) PFM Investments 7,075,122 7,066,371 18% see below N/A Various Operations & Maintenance (Restricted CDB Project) PFM Investments 6,093,118 6,089,411 15% see below N/A Various Working Cash PFM Investments 2,960,640 2,959,129 8% see below N/A Various Liability, Protection and Settlement PFM Investments 2,107,857 2,106,594 5% see below N/A Various Total $39,460,489 $41,570,220 100%
Investment Revenue Illinois Fund Rates - December 31, 2020 Investment Revenue Annualized rate - Money Market College Fund Dec-20 Fiscal YTD Low 0.089% Education $14,254 $69,621 High 0.103% Operations & Maintenance 814 3,956 Operations & Maintenance (Restricted) 9,669 47,011 Average 0.093% Operations & Maintenance (Restricted CDB Project) 3,707 4,418 Working Cash 1,670 8,122 PFM Investment Rates - December 31, 2020 Liability, Protection and Settlement 1,395 6,784 Range of CD Rates Short Term* Long Term* CDB Trust* Total $31,509 $139,912 Low - - - High - - - Yield to Maturity of Notes Short Term Long Term CDB Trust At Cost 0.210% 1.350% 0.170% At Market 0.220% 0.590% 0.150%
*Currently there are no investments in these categories. McHenry County College Board Report #21-3 January 28, 2021
Ratification for Accounts Payable Check Register
Information
The attached accounts payable check register identifies the vendors that have been paid in the past month in the amount of $1,036,587.98. Please note that the expenses are not segregated into the respective funds.
Recommendation
It is recommended that the Board of Trustees ratifies payment of the accounts payable check register, for the period of November 1 - November 30, 2020 totaling $1,036,587.98.
Clinton E. Gabbard President
Distribution of Monthly Check Register Payments 11/1/20 through 11/30/20
Cash Receivables Other Expenditures Contingency Inventory Capital Outlay Prepaid Expenditures & Deferred Charges
Utilities Payroll Deductions Accounts Payable Payable Deferred Revenue Other Liabilities State Governmental Sources Federal Governmental Sources Fixed Charges Student Tuition & Fees Sales & Service Fees Other Revenue Employee Benefits Contractual General Materials Services & Supplies
Travel & Conference/Meeting
Category Amount Percent Category Amount Percent Cash 0.00 0.00% Sales & Service Fees 0.00 0.00% Receivables 0.00 0.00% Other Revenue 0.00 0.00% Inventory 0.00 0.00% Employee Benefits 3,349.02 0.32% Prepaid Expenditures & Deferred Charges 31,462.89 3.04% Contractual Services 288,301.88 27.81% Payroll Deductions Payable 229,172.63 22.11% General Materials & Supplies 117,260.13 11.31% Accounts Payable 0.00 0.00% Travel & Conference/Meeting 8,245.80 0.80% Deferred Revenue 0.00 0.00% Fixed Charges 124,414.72 12.00% Other Liabilities 846.00 0.08% Utilities 80,802.01 7.79% State Governmental Sources 1,899.20 0.18% Capital Outlay 137,602.51 13.27% Federal Governmental Sources 429.75 0.04% Other Expenditures 12,801.44 1.23% Student Tuition & Fees 0.00 0.00% Contingency 0.00 0.00% Total All Categories 1,036,587.98 100.00%
H:\Board\FinanceAuditCmte\VendorReports\qryCkToObject2.xlsxNov 2020 Page 1 of 2 Six Month Select Vendor History Report
Six (6) Calendar Months SubClass Cat CatDesc PayeeID Payee Total Voucher FY20: (6-Jun) FY21: (7-Jul) FY21: (8-Aug) FY21: (9-Sep) FY21: (10-Oct) FY21: (11-Nov) Engineering 53 Contractual Services 0396644 Quality Engineering $ 3,315.00 $ 680.00 $ 2,635.00 Engineering 53 Contractual Services 0420293 LionHeart Engineeri $ 730.00 $ 730.00 Engineering 58 Capital Outlay 0402264 HR Green Inc $ 22,018.74 $ 9,596.53 $ 1,091.90 $ 8,266.95 $ 1,809.33 $ 1,254.03 Engineering 58 Capital Outlay 0418836 2010 Engineering Gr $ 10,300.00 $ 1,500.00 $ 8,800.00 Engineering Total 36,363.74 9,596.53 3,321.90 8,946.95 1,809.33 10,054.03 2,635.00 Food Vendor 54 General Materials & Supplies 0395138 TURANO BAKING CO. $ 588.89 $ 22.32 $ 124.49 $ 146.78 $ 187.62 $ 107.68 Food Vendor 54 General Materials & Supplies 0395263 GORDON FOOD SERVICE $ 28,648.75 $ 7,055.48 $ 1,392.44 $ 3,406.41 $ 7,797.16 $ 4,157.97 $ 4,839.29 Food Vendor Total 29,237.64 7,055.48 1,414.76 3,530.90 7,943.94 4,345.59 4,946.97 Landscaping 53 Contractual Services 0395554 INTERIOR TROPICAL G $ 1,250.00 $ 250.00 $ 250.00 $ 250.00 $ 500.00 Landscaping 54 General Materials & Supplies 0394808 COUNTRYSIDE GARDEN $ 978.63 $ 707.00 $ 245.65 $ 25.98 Landscaping 54 General Materials & Supplies 0395554 INTERIOR TROPICAL G $ 780.00 $ 780.00 Landscaping Total 3,008.63 957.00 1,275.65 250.00 - 525.98 - Legal 53 Contractual Services 0394606 Campion, Curran, La $ 1,356.25 $ 112.50 $ 1,243.75 Legal 53 Contractual Services 0396460 ROBBINS SCHWARTZ $ 38,220.44 $ 5,396.25 $ 17,416.25 $ 5,826.25 $ 3,958.97 $ 5,622.72 Legal Total 39,576.69 - 5,396.25 17,528.75 7,070.00 3,958.97 5,622.72 Temporary Staffing 53 Contractual Services 0396989 WORKING WORLD INC $ 12,881.26 $ 1,735.88 $ 9,236.27 $ 813.75 $ 1,095.36 Temporary Staffing 53 Contractual Services 0407503 Robert Half Interna $ 14,600.60 $ 6,678.70 $ 7,921.90 Temporary Staffing Total 27,481.86 1,735.88 9,236.27 813.75 1,095.36 6,678.70 7,921.90
Grand Total $ 135,668.56 $ 19,344.89 $ 20,644.83 $ 31,070.35 $ 17,918.63 $ 25,563.27 $ 21,126.59
Page 2 of 2 McHenry County College Board Report #21-4 January 28, 2021
Ratification for Accounts Payable Check Register
Information
The attached accounts payable check register identifies the vendors that have been paid in the past month in the amount of $1,410,285.05. Please note that the expenses are not segregated into the respective funds.
Recommendation
It is recommended that the Board of Trustees ratifies payment of the accounts payable check register, for the period of December 1 - December 31, 2020 totaling $1,410,285.05.
Clinton E. Gabbard President
Distribution of Monthly Check Register Payments 12/1/20 through 12/31/20
Cash Receivables Other Expenditures Contingency Inventory Capital Outlay Prepaid Expenditures & Deferred Charges
Utilities
Payroll Deductions Payable Accounts Payable Fixed Charges Deferred Revenue Other Liabilities State Governmental Sources Federal Governmental Sources Student Tuition & Fees Sales & Service Fees
Travel & General Materials Other Revenue Contractual Conference/Meeting & Supplies Services
Employee Benefits
Category Amount Percent Category Amount Percent Cash 0.00 0.00% Sales & Service Fees 0.00 0.00% Receivables 0.00 0.00% Other Revenue 0.00 0.00% Inventory 0.00 0.00% Employee Benefits 74,855.04 5.30% Prepaid Expenditures & Deferred Charges 56,917.00 4.03% Contractual Services 281,913.44 19.98% Payroll Deductions Payable 348,197.31 24.67% General Materials & Supplies 206,691.93 14.65% Accounts Payable 0.00 0.00% Travel & Conference/Meeting 7,229.39 0.51% Deferred Revenue 0.00 0.00% Fixed Charges 133,995.26 9.49% Other Liabilities 0.00 0.00% Utilities 129,513.95 9.18% State Governmental Sources 0.00 0.00% Capital Outlay 139,540.97 9.89% Federal Governmental Sources 429.75 0.03% Other Expenditures 31,993.55 2.27% Student Tuition & Fees 8.00 0.00% Contingency 0.00 0.00% Total All Categories 1,411,285.59 100.00%
H:\Board\FinanceAuditCmte\VendorReports\qryCkToObject2.xlsxDec 2020 Page 1 of 2 Six Month Select Vendor History Report
Six (6) Calendar Months SubClass Cat CatDesc PayeeID Payee Total Voucher FY21: (7-Jul) FY21: (8-Aug) FY21: (9-Sep) FY21: (10-Oct) FY21: (11-Nov) FY21: (12-Dec) Engineering 53 Contractual Services 0396644 Quality Engineering $ 3,315.00 $ 680.00 $ 2,635.00 Engineering 53 Contractual Services 0420293 LionHeart Engineeri $ 1,559.10 $ 730.00 $ 829.10 Engineering 58 Capital Outlay 0402264 HR Green Inc $ 13,251.84 $ 1,091.90 $ 8,266.95 $ 1,809.33 $ 1,254.03 $ 829.63 Engineering 58 Capital Outlay 0418836 2010 Engineering Gr $ 10,300.00 $ 1,500.00 $ 8,800.00 Engineering Total 28,425.94 3,321.90 8,946.95 1,809.33 10,054.03 2,635.00 1,658.73 Food Vendor 54 General Materials & Supplies 0395138 TURANO BAKING CO. $ 628.28 $ 22.32 $ 124.49 $ 146.78 $ 187.62 $ 107.68 $ 39.39 Food Vendor 54 General Materials & Supplies 0395263 GORDON FOOD SERVICE $ 23,713.26 $ 1,392.44 $ 3,406.41 $ 7,797.16 $ 4,157.97 $ 4,839.29 $ 2,119.99 Food Vendor Total 24,341.54 1,414.76 3,530.90 7,943.94 4,345.59 4,946.97 2,159.38 Landscaping 53 Contractual Services 0395554 INTERIOR TROPICAL G $ 1,500.00 $ 250.00 $ 250.00 $ 500.00 $ 500.00 Landscaping 54 General Materials & Supplies 0394808 COUNTRYSIDE GARDEN $ 271.63 $ 245.65 $ 25.98 Landscaping 54 General Materials & Supplies 0395554 INTERIOR TROPICAL G $ 780.00 $ 780.00 Landscaping Total 2,551.63 1,275.65 250.00 - 525.98 - 500.00 Legal 53 Contractual Services 0394606 Campion, Curran, La $ 1,656.25 $ 112.50 $ 1,243.75 $ 300.00 Legal 53 Contractual Services 0396460 ROBBINS SCHWARTZ $ 47,541.59 $ 5,396.25 $ 17,416.25 $ 5,826.25 $ 3,958.97 $ 5,622.72 $ 9,321.15 Legal Total 49,197.84 5,396.25 17,528.75 7,070.00 3,958.97 5,622.72 9,621.15 Temporary Staffing 53 Contractual Services 0396989 WORKING WORLD INC $ 11,145.38 $ 9,236.27 $ 813.75 $ 1,095.36 Temporary Staffing 53 Contractual Services 0407503 Robert Half Interna $ 26,781.30 $ 6,678.70 $ 7,921.90 $ 12,180.70 Temporary Staffing Total 37,926.68 9,236.27 813.75 1,095.36 6,678.70 7,921.90 12,180.70
Grand Total $ 142,443.63 $ 20,644.83 $ 31,070.35 $ 17,918.63 $ 25,563.27 $ 21,126.59 $ 26,119.96
Page 2 of 2 McHenry County College Board Report #21-5 January 28, 2021
Destruction of Closed Session Recordings
Information
Public Act 93-523 amended the Open Meetings Act to require public bodies in Illinois to keep “verbatim records” of their closed (executive) sessions. The verbatim record needs to be in the form of an audio or video recording. The law provides for the following regarding destruction of the recording:
• At least 18 months must have passed since the date of the meeting • The public body approves the destruction of the particular recording • The public body approves properly detailed minutes of the closed session
The recordings identified below will be physically destroyed; paper copies of the Closed Session minutes will be retained.
• Committee of the Whole Meeting, January 15, 2019 • Committee of the Whole Meeting, February 19, 2019 • Regular Board Meeting, February 28, 2019 • Committee of the Whole Meeting, April 16, 2019 • Committee of the Whole Meeting, May 14, 2019 • Regular Board Meeting, May 23, 2019 • Committee of the Whole Meeting, June 18, 2019
Recommendation
It is recommended that the Board of Trustees approves the destruction of the recordings of the following Closed Session meetings: Committee of the Whole Meeting, January 15, 2019; Committee of the Whole Meeting, February 19, 2019; Regular Board Meeting, February 28, 2019; Committee of the Whole Meeting, April 16, 2019; Committee of the Whole Meeting, May 14, 2019; Regular Board Meeting, May 23, 2019; and Committee of the Whole Meeting, June 18, 2019.
Clinton E. Gabbard President McHenry County College Board Report #21-6 January 28, 2021
Fiscal Year 2020 Audit
Information
Sikich LLP has completed their independent audit of McHenry County College for FY 2020. The auditor’s opinion is unmodified, or a “clean” audit opinion. The Audit was presented to the Board at the Committee of the Whole on November 10, 2020. The auditors presented on the FY 2020 Comprehensive Annual Financial Report (CAFR) and copies of the FY 2020 CAFR have been provided to the Board.
There were no subsequent changes from the presentation in November to the issuance of the federal guideline for the CARES funding in December.
Recommendation
It is recommended that the Board of Trustees accepts the FY 2020 Audit as presented.
Clinton E. Gabbard President McHenry County College Board Report #21-7 January 28, 2021
Request to Renew Cascade Content Management System License
Information
The College’s website, mchenry.edu, currently runs on a Content Management System (CMS) – Cascade by Hannon Hill. The yearly licensing contract for the CMS is due every January 24, at a renewal cost of $30,000.00. The College is about to begin its third year of licensing with Hannon Hill. The new CMS- driven website launched in mid-December, 2020.
These services and supplies are exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services.”
This expense is budgeted in the Marketing and Public Relations Other Contractual Services account in the Education Fund.
Recommendation
It is recommended that the Board of Trustees approves the annual renewal of Cascade Content Management System license from Hannon Hill Corporation of Atlanta, GA for $30,000.00.
Clinton E. Gabbard President
McHenry County College Board Report #21-8 January 28, 2021
Request for Contract Emergency Extension Custodial Services
Information
At the September 28, 2017 meeting the Board of Trustees approved an optional three-year extension between the College and RJB Properties, Board Report #17-105. At this time, the College is requesting approval for an additional one-year contract extension for the Crystal Lake main campus and Shah Center in McHenry, which was part of the original RFP. This decision is based on the current COVID-19 health crisis that necessities the continued level of service that McHenry County College is receiving from RJB Properties, and who understands the cleaning and disinfecting protocol in this current environment. There is a 2% price increase with this extension for the custodial maintenance services.
These expenses are budgeted in the Custodial Maintenance account in the Operations and Maintenance Fund.
Recommendation
It is recommended that the Board of Trustees approves the one-year contract extension between the College and RJB Properties of Orland Park, IL with a 2% price increase.
Clinton E. Gabbard President
McHenry County College Board Report #21-9 January 28, 2021
Request to Purchase Colleague Course Catalog Customization
Information
To make it easier for students to search and register for classes, the College needs to customize a number of items in the Colleague Student System search screen to more clearly display information in the student course catalog search result table. Additional filters are also needed in the advanced search tab to more succinctly display course catalog information. These enhancements are expected to result in higher enrollments, since students will more easily be able to register for classes using a more navigable online user interface.
Since 2013, the College has licensed Colleague from Ellucian as the Student System of record and sole source for any upgrades and customization. Therefore, Ellucian must be the developer of the above course catalog customization based on specifications provided by MCC. The cost of Ellucian services to perform the customization includes 436 hours of ERP system development at $213.00/hour for a onetime cost of $92,868.00.
This item is budgeted in the Information Technology DevOps department budget.
Recommendation
It is recommended that the Board of Trustees approves the purchase of services for Colleague Course Catalog Customization from Ellucian of Reston, Virginia for $92,868.00.
Clinton E. Gabbard President
McHenry County College Board Report #21-10 January 28, 2021
Request to Purchase Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Student Laptops
Information
In Fall 2020, McHenry County College implemented five new delivery modes for course instruction as a result of the COVID-19 pandemic. Students are able to choose: 1) in person; 2) flexible lecture; 3) blended; 4) scheduled online; or 5) flexible online. These delivery modes have greatly increased the need for students to have reliable computer access with webcams and microphones so they may fully participate in the class.
The COVID-19 pandemic has also caused a great deal of financial instability for our students. In December 2020, Congress approved the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) to provide higher education institutions funding to support both student emergency grants and institutional expenses related to the pandemic. MCC is using a portion of the CRRSAA funds to purchase 100 Dell Latitude model 3310 laptops to distribute to students. Student laptop awards are determined through an application process.
The cost of the laptops will be covered in the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) budget.
Recommendation
It is recommended that the Board of Trustees approve the purchase of 100 Dell Latitude 3310 laptops from Dell EMC of Round Rock, TX for $50,800.00.
Clinton E. Gabbard President
McHenry County College Board Report #21-11 January 28, 2021
Request to Purchase Licensing and Migration Services for Microsoft Office365 Email in the Cloud
Information
In order to streamline communications to students, MCC will be contracting with CDW-G to migrate student email from the current Google email system to the Microsoft Office365 email in the cloud platform. This move to the Microsoft Office365 platform will allow MCC to be able to standardize on a communication system for both students and faculty/staff/administration, while also meeting many new governmental security compliance requirements such as FERPA and GLBA.
This migration will occur in two phases. The first phase will migrate existing Google student email accounts and the second phase will migrate MCC faculty, staff, and administration. Both phases will occur this calendar year. Phase One for students will start between the Spring and Summer semesters. Phase Two for faculty, staff, and administration will start in August 2021 and run through December 2021.
This migration requires MCC to purchase additional Microsoft licensing. Microsoft licensing will need to be purchased at a cost of $5,308.00 along with a software license for ShareGate, which is a specialized migration tool to help in the move of user accounts and files, at the cost of $3,738.35. Because this migration requires outside specialty expertise, external help will be needed to execute these migrations.
The execution services of this migration will be purchased from CDW-G for both phases at a cost of $59,327.00. The total cost of licensing and services assistance for this migration will cost $68,373.35. These services and supplies are exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, “purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services.”
This expense will be funded from the Pathways to Success Contractual Services account within the Title III: Pathways to Persistence grant. This expense has been budgeted for and approved by the Department of Education.
Recommendation
It is recommended that the Board of Trustees approves the purchase of the Licensing and Migration Services for Microsoft Office365 Email in the Cloud from CDW-G, Inc., Vernon Hills, IL, budgeted within the Title III grant fund for the cost of $68,373.35.
Clinton E. Gabbard President McHenry County College Board Report #21-12 January 28, 2021
Ratification of Staff Positions
Information
The Board of Trustees had no regularly scheduled meeting from November 20, 2020 through January 27, 2021. Since the College continued to be open and operating during this time, the Board of Trustees authorized Dr. Gabbard to approve personnel appointments via Board Report #20-137. The following staff and administrative positions were created and employees noted were hired to fill the positions in time for the start of the spring semester. The employees hired to fill the positions are also reflected in the New Employees Information Report.
College Transition Specialist: New Position, Grant Funded In October 2020, the College was awarded the Illinois Community College Board (ICCB) CTE Improvement grant with the goal of increasing the number of students in both MCC’s Adult Education program and dual credit program that enroll in Career and Technical Education courses. As part of this one-year grant, a new grant-funded position was established to support the initiatives outlined within the grant abstract. (Amy Neff) Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value 6 $16.83 $23.99 $31.14 $28,927.45 Classification: Staff/Full-Time, Pay Grade S6, Non-Exempt Position Summary: Assist and support adult education and/or dual credit students through the enrollment and completion of the automotive or manufacturing program. Responsible for individualized student coaching to evaluate additional service needs necessary for students to achieve the highest level of academic success, program completion, and future employment. Qualifications/Desired Qualifications: • Associate’s degree in a related field from a regionally accredited institution • One to two years of work experience in appropriate field • Experience with post-secondary and workforce preparation strategies, job search, placement services, career pathways, adult learning principles, and multiple populations • Familiarity with college placement testing, application processes, advising, and financial aid/scholarship processes • Bachelor’s or Master’s degree in Education, Counseling, Advising, Adult Education, or related area from a regionally accredited institution • Experience working in adult basic education, adult secondary education, post-education, ESL, and/or workforce • Bilingual (English/Spanish) communications skills
Student Access & Deaf Support Specialist: New Staff Position, Modified from Lead Sign Language Interpreter non-unit position For over 25 years, the College has engaged a non-bargaining unit Lead Sign Language Interpreter to meet the needs of our deaf students on an as needed basis. In order to better meet these needs, as well as to support the non-credit efforts to engage with the deaf community, we have modified the non- bargaining unit position to a staff position. (Mary Bello)
Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value 7 $17.53 $24.98 $32.43 N/A Classification: Staff/Part-Time (20-29 Hours/Week), Pay Grade S7, Non-Exempt Position Summary: Coordinate and/or participate in offering interpretation services for deaf and hard of hearing students, employees, and community members. Provide support and direct services to students with disabilities in the use of assistive or adaptive technology, optimizing inclusion and access to the academic experience. Engage with the campus community to improve accessibility through the delivery of programs and services that promote inclusive design. Qualifications/Desired Qualifications: • Bachelor’s degree from a regionally accredited institution • Minimum of three years working with adults with disabilities in a postsecondary or relevant setting • Professional experience using American Sign Language, interpreting, and/or involvement with the deaf and hard of hearing community • Experience using common assistive educational technologies • Master’s degree from a regionally accredited institution • Ability to provide sign language interpretation • Professional experience working with interpreter services, specifically in an academic environment • Valid Illinois State License through the Illinois Deaf and Hard of Hearing Commission (IDHHC) • Recognized Sign Language certification/ license, certificate of completion from at least one of the following: • National Interpreter Certification (NIC ); • National Association for the Deaf (NAD ) level III or above; • Registry of Interpreters for the Dead (RID ) Certificate of Interpretation (CI)/ Certificate of transliteration (CT) • Board for Evaluation of Interpreters certification (BEI) • Completion of an Interpreter Training Program (ITP Certificate) from an accredited college.
Academic Support Coach: New Staff Position, Modified from Tutor non-unit position For over 20 years, the College has engaged a non-bargaining unit Tutor to meet the needs of students with disabilities and other learning needs. In order to better meet these needs, we have modified the non-bargaining unit position to a staff position. (Denise Andresen)
Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value 6 $16.83 $23.99 $31.14 N/A Classification: Staff/Part-Time (25-29 Hours/Week), Pay Grade S6, Non-Exempt Position Summary: Provide ongoing, individual support and tutoring to students with disabilities and other learning needs. Develops programming for students with disabilities to develop critical skills for academic, personal, and social success. Connects students to resources that meet their specific needs, provide advocacy and help in working with faculty and staff and in navigating campus procedures, and encourages the development of student coping skills, resiliency, and self-advocacy. Qualifications/Desired Qualifications: • Bachelor’s degree in education, counseling, psychology, social work, or a related field from a regionally accredited institution • Directly related experience working with or teaching individuals who have disabilities • Master’s degree from a regionally accredited institution • Experience providing academic support to adults with disabilities in a postsecondary setting or relevant setting • Community college experience
Manager, PTA Clinical Education Coordination: New Administrative Position In order to better align with other health related disciplines, the College has developed a new administrative position within the Physical Therapy Assistant (PTA) program. This position will replace a full-time faculty position who was performing primarily administrative duties. Pay Minimum Benefit Midpoint Salary Maximum Salary Grade Salary Value No Change - A1 $48,658.90 $72,988.35 $97,317.78 $26,435.64 Classification: Administrative/Full-Time, Pay Grade A1, Non-Exempt Position Summary: The Manager, PTA Clinical Education Coordination (CEC) is responsible for the administrative management of the clinical education sites and coordination of all student placement. The CEC is the liaison between MCC and the clinical facility. The CEC also assists with the Physical Therapy admission process including recruitment, organizing prospective student events, and communicating with applicants. The CEC will also teach courses to support the PTA program. Qualifications/Desired Qualifications: • Bachelor degree in Physical Therapy or related healthcare or science field from a regionally accredited institution • Licensed PT or PTA • Three years of full-time post-licensure clinical practice and/or two years of teaching in a PT or PTA program
Recommendation
It is recommended that the Board of Trustees ratify the creation of the positions detailed above.
Clinton E. Gabbard President McHenry County College Board Report #21-13 January 28, 2021
Salary Adjustment
Information
The Administrative Advanced Placement Program includes a salary adjustment of $1,400.00 for full-time administrative staff members upon completion of 15 credit hours of pre-approved course work. In accordance with this program, the following administrator qualifies for a salary adjustment at this time. The salary adjustment takes effect for the fiscal year noted.
Current Salary Adjusted Salary Katherine Bellan – 1st Adjustment – FY 2021 $66,885.00 $68,285.00 Manager of Conference and Event Services
Recommendation
It is recommended that the Board of Trustees ratifies the salary adjustment as stated above.
Clinton E. Gabbard President
McHenry County College Board Report #21-14 January 28, 2021
Request to Grant Honorary Legacy Status
Information
Michael Clesceri, Assistant Vice President Public Safety and Chief of Police, submitted his intent to retire with his last date worked as December 31, 2020. Michael has been a valuable member of the College community, and had over 11 years of full-time service to the College.
Recommendation
In appreciation for his many contributions to the College, it is recommended that he be granted the honorary designation of Legacy status and receive benefits awarded such personnel.
Clinton E. Gabbard President
McHenry County College Board Report #21-15 January 28, 2021
Request to Grant Honorary Legacy Status
Information
Jennifer Hoffman, Administrative Assistant II, has submitted her intent to retire with her last date worked as January 29, 2021. Jennie has been a valuable member of the College community and at her leaving, will have over 22 years of full-time service to the College.
Recommendation
In appreciation for her many contributions to the College, it is recommended that she be granted the honorary designation of Legacy status and receive benefits awarded such personnel.
Clinton E. Gabbard President
McHenry County College Board Report #21-16 January 28, 2021
State Universities Retirement System (SURS) 457(b) Deferred Compensation Plan Approval
Information
Pursuant to Section 15-202 of the Illinois Pension code, 40 ILCS 5 et. Seq., SURS has established a SURS Deferred Compensation Plan (DCP) for the benefit of eligible employees. The SURS DCP plan is a 457(b) deferred compensation plan that complements SURS mandatory 401(a) retirement plans (Traditional, Portable, and the Retirement Savings Plan) and as a governmental plan, is not subject to the Employee Retirement Income Security Act of 1974 (ERISA). Upon adoption of this DCP, eligible College employees will be immediately eligible to enroll and begin to participate on June 1, 2021. Participation is voluntary. Participants will be able to elect to defer pre-tax and/or Roth contributions to the Plan up to the annual 457(b) limit as set by the Internal Revenue Service every year.
The College currently offers two supplemental retirement plans to the SURS program, a 403(b) and 457(b) plan, administered by Security Benefits. The addition of the SURS DCP plan offers participants a second voluntary 457(b) plan. Contributions to one or both 457(b) plans are limited to the single annual IRS limit.
The Plan Document, Employer Participation Agreement and SURS Resolution are required for participation.
Recommendation
It is recommended that the Board of Trustees authorize the College’s Chief Financial Officer to execute the Employer Participation Agreement and SURS Resolution for the SURS DCP plan offered by McHenry County College to eligible employees.
Clinton E. Gabbard President
STATE UNIVERSITIES RETIREMENT SYSTEM DEFERRED COMPENSATION PLAN
RESOLUTION TO ADOPT PLAN
WHEREAS, the State Universities Retirement System Deferred Compensation Plan ("Plan") is an eligible deferred compensation plan under Section 457(b) of the Internal Revenue ("Code") established and administered by the State Universities Retirement System ("System") pursuant to Section 15-202 of the Illinois Pension Code, 40 ILCS 5 et seq.;
WHEREAS, McHenry County College (the “Employer”) desires to offer the Plan to its eligible employees as an adopting employer of the Plan, effective June 1, 2021;
WHEREAS, the Plan is funded by elective deferrals and, if elected by the Employer in the Employer Participation Agreement, discretionary employer contributions;
WHEREAS, contributions to the Plan are held in Trust by SURS as Trustee pursuant to the State Universities Retirement System Master Trust Agreement ("Trust Agreement") and are invested in investment options selected and monitored by SURS;
WHEREAS, SURS has contracted with certain service providers to administer the Plan in accordance with its written terms and applicable law;
WHEREAS, Section 15-202 of the Illinois Pension Code, 40 ILCS 5, et seq., and Section 2.02(v) of the Plan provide that an employer that is subject to Article 15 of the Illinois Pension Code and that is an eligible employer within the meaning of Code Section 457(e)(1)(A) offer the Plan to its eligible employees;
WHEREAS, the Employer is an employer subject to Article 15 of the Illinois Pension Code, and is an eligible employer within the meaning of Code Section 457(e)(1)(A); and
WHEREAS, the Employer has reviewed the Plan, is authorized by law to adopt this Resolution, and is concurrently executing an Employer Participation Agreement for the Plan, which shall constitute a part of the written terms of the Plan.
NOW THEREFORE the governing body of the Employer hereby resolves:
Section 1. The Employer hereby adopts the Plan for the benefit of its eligible employees effective June 1, 2021, including the Employer Participation Agreement which is attached hereto and made a part of this Resolution.
Section 2. The Employer agrees to abide by the terms of the Plan and the Trust Agreement, including amendments to the Plan and the Trust Agreement, and all applicable provisions of the Code, the Illinois Pension Code, and other applicable law.
Section 3. The Employer shall enroll only those individuals who are employees, as defined in Section 15- 107 of the Illinois Pension Code, of the Employer. An employee does not include an individual who is a leased employee under Code Section 414(n)(2). Section 4. All assets held in connection with the Plan, including all contributions to the Plan, all property and rights acquired or purchased with such amounts and all income attributable to such amounts, property or rights shall be held in the Trust for the exclusive benefit of participants and their beneficiaries under the Plan. No part of the assets and income of the Plan shall be used for, or diverted to, purposes other than for the exclusive benefit of participants and their beneficiaries and for defraying reasonable expenses of the Plan. All contributions to the Plan shall be held, managed, invested and distributed as part of the Trust in accordance with the provisions of the Plan. All benefits under the Plan shall be distributed solely from the Trust pursuant to the terms of the Plan.
Section 5. This Resolution and an Employer Participation Agreement shall be submitted to SURS. SURS shall determine whether the Resolution and the Employer Participation Agreement comply with the Plan, and, if they do, shall provide appropriate forms to the Employer to implement employee participation in the Plan. SURS may refuse to approve a Resolution and/or an Employer Participation Agreement from an employer that does not have state statutory authority to participate in the Plan. The Employer hereby acknowledges that it is responsible for assuring that this Resolution and the Employer Participation Agreement are adopted and executed in accordance with the requirements of applicable law.
Section 6. The Employer authorizes the administration to execute all necessary documentation to effect the purposes of the foregoing resolutions, and for the ongoing administration of the Plan as hereby adopted.
Adopted by the Employer as of the date set forth below in accordance with applicable law.
By: ______
Print Name: ______
Title: ______
Date: ______
McHenry County College Board Report #21-17 January 28, 2021
Approval of Course Fees for FY 2022
Information
Attached is a list which identifies additional fees for credit courses offered at McHenry County College. Courses with changes are identified with red text and include a brief rationale for the changes occurring. Courses with black text are unchanged.
Recommendation
It is recommended that the Board of Trustees approves the attached list of course fees and that these fees be assessed effective Summer 2021.
Clinton E. Gabbard President McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments ACC-220 COMPUTERIZED APPLICATIONS FOR ACCOUNTING 100.00 AET-141 INTERIOR DESIGN I 25.00 AET-142 HISTORY OF INTERIORS 25.00 AET-151 COMPUTER AIDED DESIGN GRAPHICS I 25.00 AET-152 COMPUTER AIDED DESIGN GRAPHICS II 25.00 AET-153 COMPUTER AIDED DESIGN GRAPHICS III 25.00 AET-154 COMPUTER AIDED DESIGN GRAPHICS IV 42.00 25.00 Aligning to additional AET fees AET-158 GEOMETRIC TOLERANCING 25.00 AET-161 BIM REVIT I 25.00 AET-162 BIM REVIT II 25.00 AET-165 BIM NAVISWORKS I 25.00 AET-171 PARAMETRIC MODELING SOLIDWORKS I 25.00 AET-172 PARAMETRIC MODELING SOLIDWRKS II 25.00 AET-241 INTERIOR DESIGN II 25.00 AET-251 DESIGN VISUALIZATION 25.00 AET-271 APPLIED STATICS 25.00 AET-290 TOPICS IN ARCHITECTURE/ENGINEERING 25.00 AET-299 INDEP STUDY IN DESIGN TECH 30.00 AGR-104 INTRO TO AGRICULTURE 0.00 AGR-107 INTRO AGRICULTURE PRACTICUM 30.00 AGR-226 ADVANCED AGRICULTURE INTERNSHIP 0.00 AMT-100 PRINCIPLES OF AUTOMOTIVE TECHNOLOGY 60.00 AMT-120 AUTOMOTIVE ELECTRICITY FUNDAMENTALS 120.00 AMT-140 AUTOMOTIVE ENGINE TECHNOLOGY 60.00 AMT-160 AUTOMOTIVE ELECTRONIC FUNDAMENTALS 60.00 AMT-170 MANUAL DRIVE TRAIN AND AXLES 60.00 AMT-180 AUTO STEERING-CHASSIS-SUSPENSION 60.00 AMT-200 COMPUTERIZED AUTOMOTIVE SYSTEMS 60.00 AMT-220 AUTOMOTIVE BRAKE SYSTEMS 60.00 AMT-230 HIGH PERFORMANCE ENGINE FUNDAMENTALS 60.00 AMT-240 AUTOMOTIVE CLIMATE CONTROL SYSTEMS 60.00 AMT-260 ADVANCED DIAGNOSTICS & DRIVEABILITY 60.00 AMT-270 AUTOMATIC TRANSMISSIONS & TRANSAXLES 60.00 ANI-100 2D ANIMATION 75.00 ANI-103 ANIMATION TECHNIQUES 1 75.00 ANI-105 3D MODELING AND ANIMATION 1 75.00 ANI-203 ANIMATION TECHNIQUES 2 75.00 ANI-205 3D MODELING AND ANIMATION 2 75.00 ANT-160 INTRO TO PHYSICAL ANTHROPOLOGY 10.00 ANT-255 ARCHAEOLOGICAL FIELD SCHOOL 450.00 AOM-120 WORD PROCESSING I 20.00 AOM-122 WORD PROCESSING II 90.00 110.00 Skyepack $20 & MOS exam $90 AOM-130 PRESENTATION SOFTWARE 90.00 AOM-131 SPREADSHEET APPLICATIONS I 36.00 0.00 No course fee required. AOM-132 DATABASE SYSTEMS I 36.00 0.00 No course fee required. AOM-134 INTRODUCTION TO DESKTOP PUBLISHING 36.00 AOM-135 MEDICAL TERMINOLOGY 5.00 0.00 No course fee required. AOM-140 INTEGRATED OFFICE APPLICATIONS 33.00 0.00 No course fee required. AOM-145 OFFICE PRACTICE 14.00 0.00 No course fee required. AOM-231 SPREADSHEET APPLICATIONS II 90.00 AOM-232 DATABASE SYSTEMS II 90.00 AOM-234 ADVANCED DESKTOP PUBLISHING 36.00 AOM-250 ADMINISTRATIVE OFFICE PROCEDURES 25.00 ART-150 HUMANITIES THROUGH THE ARTS 10.00 ART-151 ART APPRECIATION 10.00 ART-152 INTRODUCTION TO STUDIO ART 25.00 ART-153 2D DESIGN 25.00 ART-155 NON-WESTERN ART 10.00 ART-156 DRAWING I 25.00 ART-157 DRAWING II 25.00
1 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments ART-158 LIFE DRAWING 50.00 ART-160 PAINTING I 25.00 ART-165 ETHNIC FOLK ART 10.00 ART-166 INTRODUCTION TO DIGITAL TOOLS 50.00 ART-170 INTRODUCTION TO ART EDUCATION 10.00 ART-171 ART HISTORY I 10.00 ART-172 ART HISTORY II 10.00 ART-174 STUDIES IN CONTEMPORARY ART 10.00 ART-175 HISTORY OF PHOTOGRAPHY 10.00 ART-176 FASHION AND ART 10.00 ART-180 SCULPTURE I 45.00 ART-184 JEWELRY/METALS I 75.00 ART-185 FIBERS I 45.00 ART-186 JEWELRY/METALS II 75.00 ART-190 PROFESSIONAL PRACTICES 15.00 ART-241 DARKROOM PHOTOGRAPHY I 50.00 ART-242 DARKROOM PHOTOGRAPHY II 50.00 ART-244 COLOR PHOTOGRAPHY 50.00 ART-245 PRIMITIVE PHOTOGRAPHY 20.00 ART-246 ALTERNATIVE PHOTO PROCESSING 50.00 ART-247 LARGE FORMAT PHOTOGRAPHY 50.00 ART-248 STUDIO LIGHTING I 45.00 ART-249 STUDIO LIGHTING II 45.00 ART-250 DIGITAL PHOTOGRAPHY I 60.00 ART-252 DIGITAL PHOTOGRAPHY II 60.00 ART-253 3D DESIGN 45.00 ART-254 DIGITAL PHOTOGRAPHY III 60.00 ART-255 DIGITAL & FILM PHOTO EXPLORATION 60.00 ART-257 DRAWING III 25.00 ART-258 LIFE DRAWING II 50.00 ART-261 PAINTING II 25.00 ART-262 PAINTING III 25.00 ART-263 PAINTING IV 25.00 ART-264 BEGINNING WATERCOLOR 25.00 ART-265 ADVANCED WATERCOLOR 25.00 ART-266 ADVANCED PAINTING 34.00 ART-271 CERAMICS I 60.00 ART-272 CERAMICS II 60.00 ART-273 CERAMICS III 60.00 ART-274 CERAMICS IV 60.00 ART-275 CERAMICS STUDIO 60.00 ART-280 SCULPTURE II 45.00 ART-290 TOPICS IN ART 25.00 ART-299 INDEP STUDY IN ART 25.00 BIO-110 INTRODUCTION TO HUMAN BIOLOGY 40.00 BIO-130 ENVIRONMENTAL FIELD BIOLOGY 40.00 BIO-157 FUNDAMENTALS OF BIOLOGY 40.00 BIO-158 EVOLUTION AND BIODIVERSITY 40.00 BIO-255 MICROBIOLOGY 53.00 BIO-263 HUMAN ANATOMY AND PHYSIOLOGY I 53.00 BIO-264 HUMAN ANATOMY AND PHYSIOLOGY II 53.00 BUS-145 BUSINESS APPLICATIONS OF MATH 20.00 BUS-162 ENTREPRENEURSHIP BUSINESS PLANNING 35.00 0.00 No longer using the software the fee covered BUS-175 INTERNATIONAL BUSINESS 0.00 30.00 Flatworld Ebook Access BUS-220 HUMAN RELATIONS & TEAMBUILDING 0.00 30.00 Flatworld Ebook Access CDM-090 INTRODUCTION TO COMPUTER APPLICATION 26.00 CDM-110 COMPUTER LITERACY FOR WINDOWS 26.00 CDM-290 TOPICS IN COMPUTERS & DIGITAL MEDIA 36.00 CHM-115 CHEMISTRY AND SOCIETY 40.00 CHM-164 INTRODUCTORY CHEMISTRY 40.00
2 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments CHM-165 GENERAL CHEMISTRY I 40.00 CHM-166 GENERAL CHEMISTRY II 40.00 CHM-170 SURVEY OF ORGANIC AND BIOCHEMISTRY 40.00 CHM-265 ORGANIC CHEMISTRY I 53.00 CHM-266 ORGANIC CHEMISTRY II 53.00 CJS-230 STUDENT POLICE ACADEMY 25.00 CLM-101 CULINARY SKILLS I 250.00 CLM-102 CULINARY SKILLS II 100.00 CLM-103 CULINARY SKILLS III 150.00 CLM-105 SANITATION AND SAFETY 75.00 CLM-107 CULINARY AND HOSPITALITY SUPERVISION 75.00 CLM-130 INVENTORY, PURCHASING & COSTING 75.00 CLM-140 GARDE MANGER & INTL CUISINE 200.00 CLM-180 BAR AND BEVERAGE MANAGEMENT 100.00 CLM-181 INTRODUCTION TO WINE CULTURE 100.00 CLM-208 RESTAURANT OPERATIONAL SKILLS 200.00 CLM-290 TOPICS IN CULINARY MANAGEMENT 100.00 DBM-100 INTRO TO MYSQL DATABASE MGMT SYSTEMS 50.00 DBM-110 SQL/DATABASE CONCEPTS 36.00 DGM-107 INTRODUCTION TO DIGITAL LEGALITIES 25.00 DGM-110 GAME DESIGN 1 25.00 DGM-152 INTERFACE DESIGN 25.00 DGM-153 DESIGNING THE USER EXPERIENCE 25.00 DGM-160 3D GAME DEVELOPMENT 1 25.00 DGM-168 COMPUTER ART I 50.00 DGM-170 DIGITAL VIDEO PRODUCTION 100.00 DGM-210 GAME DESIGN 2 25.00 DGM-250 DIGITAL MEDIA INTERNSHIP 75.00 DGM-256 DIGITAL FREELANCING 25.00 DGM-260 3D GAME DEVELOPMENT 2 25.00 DGM-265 AGILE PROJECT MANAGEMENT 25.00 DGM-275 PORTFOLIO DESIGN 50.00 DGM-290 TOPICS IN DIGITAL MEDIA 25.00 EAS-101 INTRODUCTION TO EARTH SCIENCE 10.00 EAS-120 INTRODUCTION TO METEOROLOGY 28.00 EAS-180 INTRO ASTRONOMY 28.00 ECE-115 EARLY CHILDHOOD EDUCATION 25.00 ECE-120 CHILD GROWTH AND DEVELOPMENT 25.00 ECE-121 INFANT/TODDLER DEVELOPMENT AND CARE 25.00 ECE-131 EARLY CHILD GUIDANCE & OBSERVATION 25.00 ECE-150 CHILD STUDY AND OBSERVATION 35.00 ECE-204 EARLY CHILDHOOD LANGUAGE ARTS 30.00 ECE-209 EARLY CHILD MUSIC/RHYTHMIC ACTIV 30.00 ECE-214 EARLY CHILDHOOD ART ACTIVITIES 30.00 ECE-219 EARLY CHILDHOOD SCIENCE AND MATH 30.00 ECE-229 EARLY CHILD CURRICULUM & ACTIVITIES 35.00 ECE-250 EARLY CHILDHOOD PRACTICUM 60.00 ECE-290 TOPICS IN EARLY CHILDHOOD EDUCATION 35.00 EDU-257 LANGUAGE DEVELOPMENT 10.00 EGR-151 ENGINEERING GRAPHICS 25.00 EGR-251 STATICS 25.00 EGR-252 DYNAMICS 25.00 EGR-260 ELECTRICAL CIRCUITS ANALYSIS 24.00 EMS-105 FIRST RESPONDER EMERGENCY AID 35.00 EMS-110 EMERGENCY MEDICAL TECHNICIAN-BASIC 75.00 125.00 EMSTesting/Platinum Planner Access EMS-120 EMT-PARAMEDIC-MODULE I 75.00 125.00 EMSTesting/Platinum Planner Access EMS-121 EMT-PARAMEDIC-MODULE II 50.00 EMS-122 EMT-PARAMEDIC-MODULE III 50.00 EMS-123 EMT-PARAMEDIC-INTERNSHIP 35.00
3 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments ENG-095 INTRODUCTION TO COLLEGE WRITING 10.00 ENG-097 ACADEMIC READING AND WRITING FOR ELL 10.00 ENG-105 TECHNICAL COMMUNICATIONS 10.00 ENG-108 WRITING FOR THE WEB 10.00 ENG-151 COMPOSITION I 10.00 ENG-152 COMPOSITION II 10.00 FRS-101 INTRODUCTION TO FIRE SCIENCE 77.00 FRS-150 BASIC OPERATIONS FIREFIGHTER 225.00 FRS-250 FIRE SCIENCE PRACTICUM 52.00 FRS-252 HAZ-MAT FIRST RESPONDER-OPERATIONS 25.00 FRS-253 FIRE APPARATUS ENGINEER 100.00 GEG-107 INTRODUCTION TO PHYSICAL GEOGRAPHY 28.00 GEG-124 ENERGY RESOURCES LAB 10.00 GEG-221 THE GLOBAL ENVIRONMENT LAB 25.00 GEG-290 **TOPICS IN GEOGRAPHY** 10.00 GEL-105 INTRODUCTION TO PHYSICAL GEOLOGY 28.00 GRA 123 DIGITAL 2D DESIGN 25.00 GRA 125 DIGITAL DRAWING 1 50.00 GRA-100 ADOBE DESIGN SUITE 25.00 GRA-167 GRAPHIC DESIGN I 60.00 GRA-180 HISTORY OF GRAPHIC DESIGN 10.00 GRA-183 TYPOGRAPHY I 50.00 GRA-185 COLOR THEORY 50.00 GRA-267 GRAPHIC DESIGN II 60.00 HCE-100 INTRODUCTION TO HEALTH CAREERS 15.00 HCE-110 MEDICATION MATH 25.00 HCE-111 EVIDENCE BASED PRACTICE 25.00 HFE-110 GOLF I 80.00 HFE-120 PHYSICAL FITNESS 55.00 HFE-125 FENCING I 12.00 HFE-151 FIRST AID AND CPR 50.00 HFE-161 PERSONAL FITNESS 55.00 HFE-175 GROUP EXERCISE PRINCIPLES 50.00 HFE-202 LIFEGUARD TRAINING 30.00 HFE-210 GOLF II 80.00 HFE-270 EXERCISE TESTING & PROGRAM DESIGN 25.00 HIT-137 BASIC CPT CODING 25.00 HIT-138 ICD CODING 25.00 HIT-139 HEALTHCARE REIMBURSEMENT 50.00 HIT-160 HEALTH INFORMATION MANAGEMENT 50.00 HIT-180 HEALTHCARE DELIVERY SYSTEMS 50.00 HIT-210 HEALTHCARE LAW AND ETHICS 50.00 HIT-220 QUALITY & PERFORMANCE IMPROVEMENT 50.00 HIT-235 HIT PATHOPHYSIOLOGY & PHARMACOLOGY 50.00 HIT-237 ADVANCED CPT AND ICD CODING 50.00 HIT-240 ELECTRONIC HEALTH RECORDS 50.00 HIT-260 HEALTHCARE MANAGEMENT 50.00 HIT-270 HEALTHCARE STATISTICS AND RESEARCH 50.00 HIT-280 HIT PRACTICUM 50.00 HRT-100 INTRODUCTION TO HORTICULTURE 15.00 HRT-103 INTRODUCTION TO PLANT SCIENCE 30.00 HRT-105 INTRODUCTION TO SOIL SCIENCE 30.00 HRT-112 HORTICULTURAL MECHANICS 15.00 HRT-120 BASIC FLORAL DESIGN 100.00 HRT-125 INTERMEDIATE FLORAL DESIGN 150.00 HRT-130 FALL GREENHOUSE PRODUCTION 45.00 HRT-135 FRUIT AND VEGETABLE CROPS 30.00 HRT-150 PLANT PROBLEM DIAGNOSIS & MANAGEMENT 30.00 HRT-159 LANDSCAPE PERENNIALS 50.00 HRT-160 TREES & SHRUBS IN THE LANDSCAPE 15.00
4 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments HRT-161 LANDSCAPE DESIGN 15.00 200.00 Drawing / Drafting Kit HRT-181 TURF & LAWN MANAGEMENT 15.00 HRT-203 INTRODUCTION TO HYDROPONICS 30.00 HRT-205 ORGANIC AND SUSTAINABLE PRACTICES 15.00 HRT-221 ADVANCED FLORAL DESIGN 195.00 HRT-229 SILK AND DRIED FLORAL DESIGN 100.00 HRT-231 SPRING GREENHOUSE PRODUCTION 45.00 HRT-264 ARBORICULTURE 15.00 HRT-265 LANDSCAPE CAD 20.00 HRT-266 LANDSCAPE CONSTRUCTION 15.00 HRT-282 GOLF COURSE & SPORTS TURF MANAGEMENT 15.00 Removed; not applicable in current instruction (was previously used for IMT-100 INTRODUCTION TO MANUFACTURING 25.00 0.00 online subscription to training tool not used anymore). IMT-104 BLUEPRINT READING FOR MANUFACTURING 25.00 IMT-105 INTRODUCTION TO MANUAL MACHINING 50.00 IMT-106 CNC PROGRAMMING I 50.00 IMT-155 CNC PROGRAMMING II 50.00 MAD-105 PROGRAMMING FOR ANDROID I 100.00 MAD-107 PROGRAMMING FOR IOS I 100.00 MAD-155 PROGRAMMING FOR ANDROID II 100.00 MAD-157 PROGRAMMING FOR IOS II 100.00 MAD-255 PROGRAMMING FOR ANDROID III 100.00 MAD-257 PROGRAMMING FOR IOS III 100.00 MAT-161 COLLEGE ALGEBRA 25.00 MAT-170 FINITE MATHEMATICS 17.00 MAT-253 LINEAR ALGEBRA 12.00 MGT-150 PRINCIPLES OF MANAGEMENT 20.00 MGT-210 HUMAN RESOURCES MANAGEMENT 0.00 30.00 Flatworld Ebook Access MGT-225 CROSS CULTURAL MANAGEMENT 0.00 30.00 Flatworld Ebook Access MGT-230 EXPERIENCING MANAGEMENT DECISIONS 69.00 MKT-120 PRINCIPLES OF ADVERTISING 0.00 30.00 Flatworld Ebook Access MKT-130 PROFESSIONAL SELLING 30.00
MKT-160 SOCIAL MEDIA MARKETING 10.00 Allow students to use platform fliters for running real SMM campaign MKT-225 CONSUMER BEHAVIOR 0.00 30.00 Flatworld Ebook Access MUS-104 INTRO TO ELECTRONIC MUSIC PROCESSING 20.00 MUS-201 APPLIED MUSIC - OBOE 210.00 MUS-202 APPLIED MUSIC - ORGAN 210.00 MUS-203 APPLIED MUSIC - PIANO 210.00 MUS-204 APPLIED MUSIC - FRENCH HORN 210.00 MUS-205 APPLIED MUSIC - VOICE 210.00 MUS-206 APPLIED MUSIC - VIOLIN 210.00 MUS-207 APPLIED MUSIC - SAXOPHONE 210.00 MUS-208 APPLIED MUSIC - CLARINET 210.00 MUS-209 APPLIED MUSIC - STRING & ELECTRIC BASS 210.00 MUS-210 APPLIED MUSIC - TRUMPET 210.00 MUS-211 APPLIED MUSIC - TROMBONE 210.00 MUS-212 APPLIED MUSIC - BARITONE HORN 210.00 MUS-213 APPLIED MUSIC - GUITAR 210.00 MUS-214 APPLIED MUSIC - FLUTE 210.00 MUS-215 APPLIED MUSIC - VIOLA 210.00 MUS-216 APPLIED MUSIC - CELLO 210.00 MUS-217 APPLIED MUSIC - PERCUSSION 210.00 MUS-218 APPLIED MUSIC - BASSOON 210.00 MUS-219 APPLIED MUSIC-TUBA 210.00 NAE-100 BASIC NURSING ASSISTANT 80.00 100.00 GoReact Software Cost of software students were required to buy for the class. Building this into fees allows all students to have access the first day of class. This software includes a certification exam voucher that is used for the final NET-110 NETWORK+ CERTIFICATION PREP 36.00 185.00 exam for the course. + Certipor
5 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-120 COMPUTER HARDWARE BASICS 36.00 0.00 understanding of what the fees should co Cost of software students were required to buy for the class. Building this into fees allows all students to have access the first day of class. This software includes a certification exam voucher that is used for the final NET-125 A+ CERTIFICATION PREP 36.00 135.00 exam for the course. The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-140 LINUX OPERATING SYSTEMS 36.00 0.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-145 LINUX+ CERTFICATION PREP 34.00 135.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-150 WINDOWS OPERATING SYSTEMS (was CDM 21.00 0.00 understanding of what the fees should co Cost of software students were required to buy for the class. Building this into fees allows all students to have access the first day of class. This software includes a certification exam voucher that is used for the final NET-151 WINDOWS CLIENT I 36.00 185.00 exam for the course. Cost of software students were required to buy for the class. Building this into fees allows all students to have access the first day of class. This software includes a certification exam voucher that is used for the final NET-152 WINDOWS SERVER I 36.00 185.00 exam for the course. The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-170 CISCO CERTIFICATION PREP I 47.00 0.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-171 CISCO CERTIFICATION PREP II 47.00 0.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-172 CISCO CERTIFICATION PREP III 47.00 0.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-173 CISCO CERTIFICATION PREP IV 47.00 0.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-180 CMPTR SECURITY AWARE 50.00 0.00 understanding of what the fees should co Cost of software student were required to buy for the class + Certiport exam NET-183 SECURITY+ CERTIFICATION PREP 75.00 185.00 voucher The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-185 ETHICAL HACKING 75.00 185.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-251 WINDOWS SERVER II 36.00 135.00 understanding of what the fees should co
6 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-252 WINDOWS SERVER III 36.00 135.00 understanding of what the fees should co The original fees for the course were calculated on an old system in which the entire department budget was built from fees alone. This is no longer the calculation model and so the fees are changing based on a new NET-270 CCNA SECURITY 50.00 0.00 understanding of what the fees should co NUR-095 DIRECTED STUDY IN NURSING 25.00 NUR-112 FUNDAMENTALS OF NURSING THEORY 140.00 NUR-115 FUNDAMENTALS OF NURSING PRACTICE 50.00 NUR-125 LPN TO ADN TRANSITION 110.00 NUR-130 NURSING PRACTICE I 50.00 NUR-135 NURSING PRACTICE II 50.00 NUR-212 NURSING PRACTICE III 50.00 NUR-215 PSYCHIATRIC NURSING 50.00 NUR-222 FAMILY NURSING CONCEPTS 50.00 NUR-225 COMPLEX ISSUES IN HEALTHCARE 50.00 NUR-240 NURSING LEADERSHIP 50.00 OTA-110 FOUNDATIONS OF OCCUPATIONAL THERAPY 100.00 45.00 Made changes to curriculum OTA-120 THERAPEUTIC METHODS I 100.00 OTA-130 OCCUPATIONS ACROSS THE LIFESPAN 100.00 OTA-140 DYNAMICS OF HUMAN MOVEMENT 100.00 OTA-150 CONDITIONS DISRUPTING PARTICIPATION 100.00 OTA-160 PSYCHOSOCIAL REHAB THEORY & METHODS 100.00 OTA-170 THERAPEUTIC METHODS II 100.00 OTA-290 TOPICS IN OCCUPATIONAL THERAPY 100.00 PAR-101 INTRODUCTION TO PARALEGAL STUDIES 35.00 PAR-102 LEGAL RESEARCH AND WRITING 50.00 PAS-101 PASTRY SKILLS I 250.00 PAS-102 PASTRY SKILLS II 100.00 PAS-103 ADVANCED PASTRY SKILLS 150.00 PAS-208 BAKERY OPERATIONS 200.00 PAS-240 DECORATIVE PASTRY SKILLS 200.00 PAS-250 CONFECTIONS AND CHOCOLATES 200.00 PDV-100 PERSONAL DEVELOPMENT 3.00 PDV-105 LIFELONG LEARNING SKILLS 3.00 PDV-110 CAREER DEVELOPMENT 20.00 PHY-280 GENERAL PHYSICS I 25.00 PHY-281 GENERAL PHYSICS II 25.00 PHY-291 PRINCIPLES OF PHYSICS I 25.00 PHY-292 PRINCIPLES OF PHYSICS II 25.00 PHY-293 PRINCIPLES OF PHYSICS III 25.00 PRG-105 PROGRAMMING LOGIC 30.00 PRG-147 JAVASCRIPT PROGRAMMING I 36.00 PTA-101 INTRODUCTION TO PTA (was PTA 140) 115.00 PTA-120 PTA PATIENT INTERVENTIONS I 115.00 136.00 Student Kits for Remote Learning PTA-130 PTA PATIENT ASSESSMENT I (was PTA 110) 20.00 PTA-141 PTA KINESIOLOGY 35.00 PTA-142 PTA PATHOPHYSIOLOGY 20.00 PTA-145 INTRO CLINICAL EDUCATION 20.00 PTA-151 PTA CLINICAL EXPERIENCE I 20.00 PTA-210 PTA PATIENT ASSESSESSMENT II 20.00 PTA-220 PTA PATIENT INTERVENTIONS II 35.00 PTA-240 PTA ADMINISTRATION 115.00 PTA-242 PTA REHABILITATION STRATEGIES 35.00 PTA-250 PTA CLINICAL EXPERIENCE II 20.00 PTA-251 PTA CLINICAL EXPERIENCE III 20.00 PTA-252 PTA CLINICAL SEMINAR 100.00 ROB-110 INTRODUCTION TO ROBOTICS 75.00
7 McHenry County College Course Fees 2021-2022
CURRENT New COURSE # COURSE TITLE FEE $ Fee $ Comments ROB-150 PLC AUTOMATION APPLICATIONS I 75.00 ROB-151 PLC AUTOMATION APPLICATIONS II 75.00 ROB-200 CYBER-PHYSICAL SYSTEMS 75.00 ROB-211 DISTRIBUTED ROBOTIC SYSTEMS 75.00 ROB-220 ARTIFICIAL INTELLIGENCE 75.00 WEB-105 WEB FUNDAMENTALS 20.00 WEB-115 HTML & CSS 100.00 WEB-175 WEBSITE DEVELOPMENT 1 100.00 WEB-212 PHP AND MYSQL 100.00 WLD-106 WELDING BASICS AND WELDMET PRINTS 25.00 WLD-121 STICK WELDING FLAT AND HORIZONTAL 80.00 WLD-122 STICK WELDING VERTICAL AND OVERHEAD 80.00 WLD-124 STICK WELDING BASIC PIPE 100.00 WLD-131 MIG WELDING FLAT AND HORIZONTAL 80.00 WLD-132 MIG WELDING VERTICAL AND OVERHEAD 80.00 WLD-141 TIG WELDING FLAT AND HORITZONTAL 80.00 WLD-142 TIG WELDING VERTICAL AND OVERHEAD 80.00
8 McHenry County College Board Report #21-18 January 28, 2021
Authorization of FY 2021 Non-Mandatory Transfers of Funds
Information
In the FY 2021 Budget, approved by the Board of Trustees on September 24, 2020, there are two (2) budgeted non-mandatory transfer of funds as follows:
Transfer Out Transfer In Amount
Education Fund (01) Auxiliary Enterprise Fund (05) $450,000 Budgeted Education Fund (01) Other Post-Employment Benefits Fund (17) $250,000 Budgeted $700,000
The purpose of the $450,000 in transfers from the Education Fund to the Auxiliary Enterprise Fund (05) is necessitated in order to avoid an anticipated deficit within this fund. The purpose of the $250,000 in transfers from the Education Fund to the Other Post-Employment Benefits Fund (17) is to continue the process to fund the liability that the College was required to record under GASB 75 “Accounting and Financial Reporting for Postemployment Benefits Other than Pensions”. Currently, that liability is $27,919,259 as of 6/30/20.
Recommendation
It is recommended that the Board of Trustees approves the following non-mandatory transfer of funds of $700,000 as follows: from the Education Fund (01) to the Auxiliary Enterprise Fund (05) in the amount of $450,000, and from the Education Fund (01) to the Other Post-Employment Benefits Fund (17) in the amount of $250,000.
Clinton E. Gabbard President McHenry County College Information Report January 28, 2021
New Employees Information
The following list identifies new employees or those who have transferred to another position at McHenry County College.
Position Classification Start Date Employee Name Primary Position Status Executive Administrative Assistant STA 11/16/20 Patricia Valdivia R (Academic Affairs) ADM 11/23/20 Michelle Skinder Vice President of Human Resources T ADM 11/23/20 Carolyn Walsh Executive Director of Human Resources N ADM 11/30/20 Arwen Lauen Director of Grants T Adjunct Faculty - Academic and Student ADJ 12/14/20 Lauri Maguire R Affairs Randolph Carlson ADJ 12/18/20 Adjunct Faculty - Arts and Humanities R Jr. Adjunct Faculty - Career & Technical ADJ 12/19/20 Stiljan Agolli R Education STA 12/21/20 Susan Britton Coordinator of Laboratory - Biology T Faculty 1/4/21 Guinevere Mathey Faculty – Arts & Humanities T Adjunct Faculty - Career & Technical ADJ 1/4/21 Thomas Phipps II R Education Adjunct Faculty-Academic and Student ADJ 1/4/21 Nancy Dague R Affairs Adjunct Faculty - Social Science & Public ADJ 1/5/20 Michael Sweeny Jr. R Services Adjunct Faculty - Social Science & Public ADJ 1/5/20 Richard Krupa R Services ADJ 1/11/21 Tracey Connor Adjunct Faculty-Mathematics and Sciences R ADJ 1/11/21 Jie Lu Adjunct Faculty –Arts & Humanities R STA 1/11/21 Amy Neff College Transition Specialist R STA 1/14/21 Denise Andresen Academic Support Coach T STA 1/14/21 Mary Bello Student Access and Deaf Support Specialist T Through January 20, 2021
*Current MCC employee who has transferred or accepted a different or additional position.
Position Status Key: R=Replacement; N=New; RC=Retitled/Reclassified; T=Transfer to New Position; A=Additional Position; S=Seasonal McHenry County College Information Report January 28, 2021
Employee Resignations and Retirement Notifications
Information
The following list identifies employees who have served their last day of employment, have retired, or resigned from their position at McHenry County College.
Classification End Date Employee Name Primary Position Adjunct 11/13/20 Matthew Hansel Adjunct, SSPS Staff 12/15/20 John Pauwels Sr. Database Engineer
Adjunct 12/18/20 Dawn Firak Adjunct, SPSS
Staff 1/15/21 Nicole Simonds Mailroom Assistant Staff 1/15/21 John Gundelach Network Technician II
The following list identifies employees who have submitted their intent to retire from their position at McHenry County College.
Retirement Classification Employee Name Primary Position Date Administrative 12/31/20 Mike Clesceri AVP, Public Safety/ Police Chief Staff 1/29/21 Jennifer Hoffman Administrative Assistant II Through January 20, 2021
McHenry County College Information Report January 28, 2021
January 2021 Committee Meeting Summary
Tuesday, January 19, 2021 – Committee of the Whole Meeting
• Recognition of Visitors and Public Comments: There were no public comments submitted for this meeting, held via videoconference.
• Presentation on College Investments: Representatives from PFM Asset Management, Mr. Jeff Schroeder and Mr. Matt Hanigan, were on hand to recap the College’s investments during 2020 and to answer related questions. They relayed how the market and interest rates affect portfolios, and also noted that 2020 was dominated by the coronavirus pandemic, with huge job loss numbers since April. PFM managers protect the College’s assets by putting safety first, managing the portfolio conservatively by only investing in high quality investment bonds. They were pleased to report we ended the year with above-benchmark results. After the presentation, Trustees were provided the materials prepared by PFM Asset Management.
• President’s Report: Dr. Gabbard discussed a variety of topics in this President’s Report, including a COVID-19 update, in which he outlined that MCC is beginning the Spring 2021 semester as it did the Fall 2020 semester, offering several modes of instruction to students. As the release of vaccines is being planned, the College reported to McHenry County Department of Health that a vast majority of its employees would desire the vaccine, and MCC will utilize its gymnasium to vaccinate employees when made available. MCC continues with reassigning duties where feasible, and safety protocols remain in place for staff and students when entering its buildings.
Dr. Gabbard noted that MCC’s spring enrollment is in a much stronger position than anticipated, showing headcount increased by 2.2%, and credit hours decreased by only 0.7% from Spring 2020. This is a more positive outlook when compared to the combined Illinois community college average showing significant drops in both categories - 15.9% in headcount, and 15.85% in credit hours. He then outlined all the various means of financial assistance offered through MCC in addition to the traditional Foundation scholarships awarded. Among those are the Scot Success Scholarship awards, Student Success Funds awards and Purple Pride Relief Funds awards, acknowledging that all of these make a huge difference in MCC students being financially supported and able to stay in school. He shared how pleased he is with how quickly award dollars are distributed by the College, assuring all that MCC is focused on awarding more funds this spring.
Dr. Gabbard went on to provide updates within the Center for Agrarian Learning and its Entrepreneurial Agriculture Degree Program, noting nine students are currently enrolled in Introductory Farm Practicum. Instruction is focused on how to plan to grow and sell, and on creating more product delivery systems. He then ended by mentioning several upcoming events scheduled on campus.
• Focus on Student Success Presentation: Dr. Gabbard provided a brief overview of some areas of student success that will be the focus over the next five months: Enrolling and Onboarding; Persistence; Pathways; Completions and Transfers; and Eliminating Barriers. He then showed where measurable Student Success data may be found on the myMCC portal, urging Trustees to visit that site, look at data provided, and bring forth discussions and questions.
• December Financial Statements: Mr. Tenuta recapped the final December financial statements, noting we are doing well with state funding and are tracking well to the budget.
• Future Agenda Items/Summary Comments by Board Members: Mr. Allen remarked that given such a cold, rainy, and snowy graduation day in December, he was amazed by how many MCC employees were lined up outside to celebrate and congratulate students as they drove through Parking Lot A in the drive-by recognition event.
Ms. Hoban spoke of a work-related incident, noting that one of her employees who desired to go back to school has had a wonderful experience at MCC, being welcomed back to college after a ten- year break. This student was nervous, but let Ms. Hoban know how welcoming and helpful MCC staff were in as she navigates this educational experience, which is life changing for both she and her family.
Ms. Siddons personally thanked Dr. Talia Koronkiewicz for assisting a friend’s daughter when she decided to transfer from another community college to MCC, noting this type of action by MCC employees is the epitome of what the College stands for.
Ms. Speros commented positively on several pieces of the information shared in tonight’s meeting. She went on to say she had met a parent who remarked on the great experiences two of her children had at MCC. Ms. Speros shared the comments and feelings those students had about MCC and the instruction, also noting they were both happy to have graduated MCC with no debt.
Mr. Smith thanked Mr. Bob Tenuta for arranging PFM Asset Management to present his evening. He complimented Bob for bringing in an active team like PFM to manage the College’s investments, pleased that there has been marked improvement in the College’s investments over his years on the Board.
Ms. German thanked administrators for the speed in which the College distributes scholarship and other award dollars to students, noting her friends who go to other schools have not had the same experiences in that regard. Ms. German will be attending an ICCB Student Advisory Committee meeting soon, and asked whether the Board Trustees had any topics or information they would like her to bring to that meeting.
Ms. Walsh remarked how pleased she is with the manner in which the College quickly issues needed award funds to students. She appreciated the updates on the many forms of financial resources available at MCC, noting it is nice to hear about options other than Pell grants. She asked that administration promote the food pantry to our students, acknowledging food insecurity is so common. She wants to ensure MCC students know they can go to the food pantry for assistance.
• Closed session: A closed session was held during this meeting.
McHenry County College Information Report January 28, 2021
Friends of MCC Foundation Update
Fall 2021 Scholarship Update Scholarship applications for the Fall 2021 semester are now open. Students can complete the online general scholarship application until April 1, 2021. The Foundation opened the scholarship application early this year to include all high-impact scholarships in the online process. These scholarships include Presidential Talent, Board of Trustees, Founding Faculty, and STEM Scholarships. Students can apply by visiting www.mchenry.edu/supportmcc and clicking Foundation Scholarships.
MCC Scot Scholarship Challenge To address the ongoing financial challenges that our students face, especially during this extraordinary time in history, the MCC Scot Scholarship Challenge was established by the Friends of MCC Foundation, in partnership with a generous lead donor. Our lead donor has matched $500,000 in new scholarship gifts. The matching gift was established to inspire others to donate to student scholarships. The campaign has received donations of over $1.4 million toward a $1.5 million goal. The Foundation continues to raise funds to meet the overall goal.
Center for Advanced Technology and Innovation (CATI) – Lead Gift The College and Foundation are working with a lead donor who has pledged funding to support the CATI Building. This influential donor is committed to McHenry County, MCC, and MCC students. An announcement of this project and celebration of this significant donation is currently being planned. Additional details will be released soon.
New Scholarship – First Church of Crystal Lake Scholarship First Church of Crystal Lake recently established a scholarship to support students of color, DACA students, and students with disabilities who are pursuing frontline careers such as: Emergency Medical Services; Nursing; Law Enforcement; Firefighters; Nurses; Certified Nursing Assistants; 911 dispatchers; or Electricians. Five students will be awarded a $1,000 scholarship each semester.
Education to Empowerment Education to Empowerment (E2E) remains strong with 69 members. Despite no in-person social gatherings, E2E has continued to connect with membership and recipients through virtual events and outreach. For the holidays, E2E mailed each member Give Back Boxes of chocolate from Anderson’s Candy Shop. An amount of $5 from each box supported the Family Health Partnership Clinic. E2E is currently planning a member’s event for April.
End-of-Year Giving Recap Day of Giving – MCC Day of Giving was on Thursday, November 12, 2020. Our second annual Day of Giving raised $10,000 for the Student Success Fund. The Friends of McHenry County College Foundation Board matched the first $3,000 in gifts. A total of 77 individuals donated on MCC Day of Giving with 53 being MCC employees.
Giving Tuesday – Giving Tuesday was on Tuesday, December 1, 2020. A total of $2,670 was raised from 23 donors. This is the highest amount the Foundation has ever raised on Giving Tuesday. With an alumni focus for donations, many alumni donated to the MCC Alumni Scholarship Fund. All alumni who donated $50 or more received a MCC Alumni hoodie.
2021 People in Need (PIN) Forum The 2021 Virtual People in Need (PIN) Forum is on Saturday, January 23, 2021. The PIN Planning Committee has worked hard to make this another powerful event. The event will be hosted on the virtual event platform, Whova. Event sponsors include the McHenry County Mental Health Board and The Church of Holy Apostles. PIN will offer virtual exhibitor booths, live streamed breakout sessions, and community interaction, all online. With nearly 500 registrations, the virtual PIN Forum has exceeded expectations. Registration is free at www.mchenry.edu/pin.
Scholarship Donor Appreciation Celebration The annual Donor Appreciation Celebration will be held virtually on Friday, February 12, 2021 from 8 a.m. – 9 a.m. This one-hour event will welcome scholarship donors and recipients to connect via Zoom. The goal of the event is to show appreciation for our scholarship donors while congratulating current scholarship recipients.
Annual Golf Invitational – Save the Date The 2021 Friends of McHenry County College Foundation Golf Invitational will be held on Monday, June 7, 2021 at Crystal Lake Country Club (CLCC). The invitational will return to Crystal Lake Country Club for a third year and will accommodate any social distancing requirements. Sponsorship and registration information will be released soon.
Friends of MCC Foundation Board At its December Board meeting, the Foundation welcomed Cole Breese to the Board of Directors. Mr. Breese is an employee of Pepper Construction serving as the director of operations at 365 Equipment & Supply, a Pepper company. He has more than 13 years of commercial general contracting, project engineering, and management experience. He obtained his Bachelor of Science degree in Finance from Western Illinois University and is a community college graduate. Mr. Breese has served on the Foundation’s Golf Invitational Committee for 6 years and lives in Huntley with his wife and three daughters. McHenry County College Information Report January 28, 2021
Office of Marketing and Public Relations Update
McHenry County College’s Office of Marketing and Public Relations (OMPR) supports the institution’s planning efforts through deliberate, strategic marketing, and communication efforts to key target markets, including: students; donors; alumni; community; and employees. Taking a full-service, internal marketing agency approach to its projects, OMPR creates and enforces innovative and comprehensive branding initiatives, communications, and promotions for the institution and its programs. All efforts integrate a variety of approaches for every project and campaign, while managing individual initiatives that require a mix of, or all, services. Services often include, but are not limited to:
• Brand Development • Information • Publicity • Copywriting Campaigns • Script Development • Event Management • Interactive Content • Social Media and and Marketing • List Acquisition Networking • Graphic Design • Media Training • Web Applications • Focus Group • Photography • Web Design and Coordination • Video Production Programming • Illustration and Audiovisual Services
The following information highlights a portion of the current marketing and communication efforts underway to grow MCC’s enrollment and population, strengthen MCC’s identity in the community, and share MCC’s stories.
• COVID-19 Pandemic Communications: OMPR continues to support the COVID-19 response team to provide up-to-date messaging to stakeholders through a variety of channels. Specific efforts include: o Signage, communications, and video messaging o Dedicated webpages for COVID-19 response and communications (www.mchenry.edu/welcomeback and www.mchenry.edu/coronavirus) o Remote learning messaging o Zoom tips o Communication regarding modes of delivery for Fall 2020 and Spring 2021 semesters o Social media messaging supporting student needs and frequently asked questions o Response communications and signage for campus access o Student email and text message communications surrounding class changes, support, and pandemic response o Promotion of Student Success Fund to help students in need o COVID-19 reporting and updates, online reporting tools
• Publications: OMPR is currently working on these important publications: o Catalyst—Workforce, Community, and Business Programs at Shah Center o Noncredit Schedule and Related Sell Sheets o 2021-2022 College Catalog
1 • Integrated Marketing Campaigns: Efforts are underway to promote a variety of programs and events that are important to student success, as well as increase enrollment and retention efforts. These campaigns are all focused on providing critical information about time-sensitive processes and activities:
o Outdoor media/billboard campaign o Apprenticeship/internship publicity and marketing support o Transfer partnership awareness campaign o Joint Agreement tool o Adult Education promotional support o Guided Pathway marketing support, including updates to all program sell sheets and new dynamic/programmed web pages o Marketing campaign for adult learners o Marketing campaign for area employers o College and Career Readiness awareness and promotions o Kids and College awareness and promotions o Noncredit and Continuing Education program publicity o Noncredit mini video commercials for evergreen programming areas o Interactive content for specific target programs o Sponsored Content Campaign with NW Herald (monthly editorial about MCC via print, online, social media, and video) o Spring 2021 Radio Campaign (STAR 105.5 and WNIJ NPR) o Twofer promotions (Learning Communities) o Student engagement and Purple Pride support and promotion o Workforce Solutions promotion (with Shah Center) o Center for Agrarian Learning Forefront speaker series, workshops promotion o Experts and Insights Faculty Speaker Series promotion o Dual Enrollment branding and identity work o Dual Degree marketing support o Upward Bound marketing support o Chat functionality on website o Meet MCC virtual event support and promotion o MCC Student Navigators support and promotion efforts o Friends of MCC Foundation Marketing and Promotion Support o Marketing efforts to push scholarship awareness and applications o MCC alumni engagement efforts o Donor/Recipient breakfast support o Education to Empowerment programming o Alumni event support
• MCC Brand Identity Efforts: The following efforts are in progress to support enrollment growth and enhance MCC’s brand awareness: o MCC “NEXT” tagline promotion o MCC website development project (content management system) o Alumni video series o TV and streaming commercial production o Updating MCC style guide and brand book o Production of general MCC awareness video commercials for social media
2
• Outreach Efforts: These efforts specifically focus on community outreach and collaborative partnerships:
o New-Student Communication System for integrated messaging (text, voice, email) o MCC awareness campaign – programs and faculty o Social media campaign boosts to reach prospective students o Career Services awareness and promotion
3 Monthly Releases and Features The following releases and feature stories were submitted to local and regional media outlets from November 10, 2020—January 15, 2021.
• McHenry County College President Receives Additional Contract Extension • MCC Saves Taxpayers Money with Approval of Flat Tax Levy • Petition Filing Dates for McHenry County College Board of Trustees Election • Gabe Brown, Nationally Recognized Farmer and Rancher, to Speak on Regenerative Agriculture December 13 • Explore MCC’s Career-Ready Resources in Series of Webinars December 7-10 • Lottery and Objection Update for McHenry County College Trustee Election • COVID-19 Testing Available at McHenry County College December 12 • McHenry County College Physical Therapy Assistant Program Receives CAPTE Accreditation • McHenry County College to Recognize Summer and Fall 2020 Graduates in Virtual Commencement Ceremony • Updated Information on MCC Trustee Election • McHenry County College Offers Supply Chain Management and Logistics Certificate Programs • McHenry County College Names Fall 2020 Recipient of Joseph A. Blanco Award • MCC Students Receive Recognition at Skyway Writer’s Festival • McHenry County College’s Simple Scheduling Tool Makes It Easy to Continue Education • MCC's People in Need Forum Returns in Virtual Format Jan. 23 • MCC Speaker Series to Provide Strategies to Stay Resilient, Happy in Uncertain Times
*Note: The above list does not include all interviews/stories initiated by the press, or sponsored content stories. Press clippings about McHenry County College can be found at the following link: www.mchenry.edu/press.
4 McHenry County College Information Report January 28, 2021
Workforce Development Update
The Workforce Training, Career Training, and Illinois Small Business Development (ISBDC) programs work closely with employer and economic development partners to identify and provide solutions for emerging needs.
Workforce Training Needs Assessment Drives Programming In collaboration with MCC Institutional Research, Workforce Training released the annual Employer Workforce Training Needs Survey to more than 200 employers in November, and results were available in December. This year’s assessment explored the impact or the COVID-19 pandemic along with the goals planned for 2021. The Workforce Training program uses the survey results in conjunction with labor market data to identify the need for training programs during the coming year. It also allows employers to indicate their interest working with MCC to create a customized training program.
When asked of their company’s goals for the next 6-18 months, the top answers included opportunities for operational improvement, strengthening employee morale and trust, and attracting and retaining new employees. Topics on frontline lead or supervisor leadership, teamwork and interpersonal skills, and communication skills were the top identified trainings to help local organizations or businesses.
In response to those findings, the first quarter Catalyst Workforce Training catalog offers courses on Working Remotely, Teamwork: Effective Engagement across Differences, Building Trust in Diverse Organizations, the popular DDI Supervisory Leadership Series, and a series on Workplace Essentials and Employability Skills.
Meeting Immediate Needs Train the Trainer – In late December, two employer partners contacted MCC with a need for a customized Train the Trainer class. In less than five working days, the discovery process was completed and a training solution was developed. The organizations will use this training for organizational improvement and enhanced communication.
Diversity, Equity, and Inclusion – To address a high priority need of local employers, a complimentary seminar, “An Honest Conversation about Workplace Diversity” was offered on December 15 to business leaders and human resources professionals. With 36 participants in attendance, the session examined the complexity and rewards of adopting a 21st century approach to diversity, equity, and inclusion.
COVID-Related Assistance to Small Business – In response to recent legislative changes, the Illinois Small Business Development Center at MCC invited local small business owners to a free Zoom session on January 7 to discuss several important changes to the EIDL and PPP, the two federal pandemic relief loan programs for small businesses. Eight businesses attended and several more have connected with the ISBDC for individualized assistance.
Labor Market Alignment In alignment with the Fall 2020 McHenry County Labor Market Report, MCC serves our county’s key employment sectors with industry specific training, including: • Manufacturing – Career-entry boot camps, short-term workforce training in topics such as OSHA, Forklift, Wellness, Geometric Dimensioning and Tolerancing, Shop Math, Supply Chain Management and Logistics
• Healthcare – Career-entry boot camps, CPR for Healthcare Providers, Career-entry training in Phlebotomy, EKG, and Medical Assisting
• Information Technology – Career-entry boot camp, short-term workforce training in topics such as project management, programming, web development, and network security
The MCC Workforce Training program partners with McHenry County Workforce Network to provide a series of Industry Networking events to serve community members reentering or advancing in the county’s key employment sectors. Local industry experts are invited to participate in the monthly events to share their experience and tips. Through panel discussions and rotating breakout sessions, these events are not job fairs or recruitment events, but rather opportunities to expand networks, learn more about available careers and potential career paths, review required skills and experience, and walk through the day-to-day realities of these positions. On November 12, Emily McGran from General Kinematics Corporation and Jackie Speciale from MAC Automation Concepts discussed manufacturing careers. Andre Coetzee from CDW and Bo Modzelewski from MCC spoke on information technology project management careers on January 14.