1308-GAZETTE.Pdf

The University of the Philippines GAZETTE VOLUME XLV NUMBER 13 ISSN No. 0115-7450

TABLE OF CONTENTS Pages i-vii

1308th MEETING, 28 MAY 2015

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING

A. 1307th BOR Meeting, 29 April 2015

1. On the Appeal of Mr. Conrado San Pedro, Jr. Regarding the Notice of Termination of his Probationary Employment with the University of the Philippines Issued on 21 May 2014 (Non-Regularization)………………… 1-3

REPORT of the PRESIDENT and other

SECTORAL REGENTS

A. Report of the President ……………………………………………………….. 4-5 B. Report of the Faculty Regent ………………………………………………… 5-6

C. Report of the Student Regent ………………………………………………… 6-9 D. Report of the Staff Regent …………………………………………………… 9

MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

GENERAL GOVERNANCE

A. Operational Governance Framework for the University of the Philippines 10-13 Bonifacio Global City (UP BGC)………………………………………………

B. Appointment of University Officials…………………………………………... 13-14

1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

ACADEMIC MATTERS

A. Establishment of the Gémino H. Abad Awards for Poetry and Literary Criticism ………………………………………………………………………. 14-15

B. Establishment of two (2) Federico E. Puno Professorial Chairs in Engineering at the College of Engineering, UP Diliman……………………………………. 15

C. Establishment of the Four (4) Federico E. Puno Professorial Chairs in Energy Engineering at the College of Engineering, UP Diliman………………………. 16

D. Establishment of the Chancellor Ernesto G. Tabujara Professorial Chair in Engineering at the College of Engineering, UP Diliman………………………. 16

E. Request of the President for Authority to Approve the Graduation of Students from the Different Constituent Universities who Completed all the Requirements as of the End of Second Semester 2014-2015, as Endorsed by their Respective University Councils………………………………………….. 17

FISCAL MATTERS

A. Reprogramming of Fifty Million Four Hundred Seventy Two Thousand Eight Hundred Thirty Three Pesos and 22/100 Only (P50,472,833.22) representing UP System Administration’s Unexpended Balances of Prior Years’ Obligations……………………………………………………………………... 17

B. Special Bids and Awards Committee (SBAC) Resolution and Notice of Award for UP-PGH PUR14-111795 One (1) Lot Supply and Installation of Complete Set of External Beam Radiotherapy Equipment and Room Renovations in the Amount of One Hundred Ninety Nine Million Nine Hundred Thousand Pesos (P199,900,000.00)……………………………………………………………… 17

C. Request for Authority to Release the following Employee Benefits:

a. Education Support Grant of P15,000 for each of the qualified employees (faculty, REPS, and administrative staff……………………………………. 17

b. Rice Subsidy for the Second Quarter: P2,250 per sack for each qualified administrative staff ………………………………………………………… 18

D. Construction Agreement and Notice to Proceed for the Proposed Renovation of Quezon Hall Building, UP Diliman Campus, Quezon City (Negotiated Procurement), in the Amount of P28,600,963.10………………………………. 18-19

1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

E. Authorized Signatories/Alternate Signatories of the University of the Philippines for Investment Management Agreements/Trust Agreements with the Land Bank of the Philippines (LBP), Development Bank of the Philippines (DBP), Banco De Oro Unibank Inc. (BDO), Metropolitan Bank & Trust Company (MBT), Bank of the Philippine Islands (BPI), Union Bank of the Philippines (UBP), and Security Bank Corporation (SECB)…………………... 19-20

F. Programming of CY 2007 – CY 2013 80% Interest Earnings From UGTFI of UP Diliman in the Amount of Twenty Eight Million Five Hundred Sixty Three Thousand Nine Hundred Fifty Two Pesos and 18/100 Only (P28,563,952.18).. 20

G. Reprogramming of UP Diliman’s Accumulated Unexpended Balances as of 31 December 2014 in the Amount of Seventy Eight Million Two Hundred Fifty Seven Thousand Four Hundred Eighty Five Pesos and 68/100 (P78,257,485.68 20-21

H. Deed of Absolute Sale between the University of the Philippines (VENDEE) and the various VENDORS……………………………………………………. 21-22

ADMINISTRATIVE MATTERS

A. Extension of Secondment of Prof. Raymund Jose G. Quilop of the College of Social Sciences and Philosophy, UP Diliman to the Department of National Defense (DND), Effective 16 May 2015 until 15 May 2016…………………... 22

B. Appeal of Associate Professor Pedro R. Abraham Jr., of the College of Arts and Letters, UP Diliman for Automatic Promotion From Associate Professor 6 To Professor 1, Based on the Guidelines for the Merit Promotion of Faculty Members who are Eligible to Cross-rank and are due for Compulsory th Retirement (1258 BOR meeting, 29 July 2012)………………………………. 23

C. Appeals of Faculty from UP Diliman, UP Los Baños, and UP Manila to the 2014 Faculty Merit Promotions………………………………………………… 23-26

D. Request for Temporary Waiver of Faculty Tenure from the Different CUs…… 26

E. Appointment of Faculty………………………………………………………… 26-27

MATTERS SUBMITTED FOR CONFIRMATION

BY THE BOARD

ACADEMIC MATTERS

A. Confirmation of the Approval by the Board of Regents of the UP Budget

Proposal for FY 2016 Through a Referendum Conducted on 7 May 2015….. 28-29

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Promotion based on the Guidelines for the Merit Promotion of Faculty

Members who are Eligible to Cross-Rank and are due for Compulsory th Retirement (1258 BOR meeting 29 July 2010)…………………………………. 29

C. Agreements/Contracts

UP System

1. Contract of Lease between the University of the Philippines and the 29-30 Commission on Human Rights (CHR)……………………………………..

2. Memorandum of Agreement between the University of the Philippines and

the Futbol Pilipinas Azkals Foundation, Inc. (The UP Board of Regents

approved the draft Memorandum of Agreement at its 1307th meeting on 29

April 2015 and the MOA was signed on 8 May 2015)…………………….. 30

3. Memorandum of Agreement for the Procurement of I.T. Services for the

Design and Development of DTI’s Online Price Monitoring System

(Online PMS) Project between the University of the Philippines and the

Department of Trade and Industry (DTI)…………………………………... 30-31

4. Memorandum of Agreement between the University of the Philippines and

the Philippine Council for Agriculture, Aquatic and Natural Resources 31 Research and Development (PCAARRD)…………………………………..

UP Diliman

1. Memorandum of Agreement between the University of the Philippines

Diliman and the Marine Environment and Resources Foundation, Inc.

(MERF)…………………………………………………………………….. 31

2. Memorandum of Agreement between the University of the Philippines

Diliman and the Philippine Council for Agriculture, Aquatic and Natural

Resources Research and Development – Department of Science and

Technology ………………………………………………………………… 31

3. Memorandum of Agreement between the University of the Philippines

Diliman and the Philippine Council for Agriculture, Aquatic and Natural

Resources Research and Development – Department of Science and

Technology (PCAARRD-DOST) (PCAARRD-DOST)…………………… 31-32

4. Project Contract between the University of the Philippines Diliman and

the Japan International Cooperation Agency (JICA) Project Office for

ASEAN University Network / Southeast Asia Engineering Education

Development Network (AUN/SEED-Net)…………………………………. 32

1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

5. Implementing Agreement for the Promotion of Student Exchange between the University of the Philippines Diliman and the Tokyo Institute of Technology (TIT)…………………………………………………………... 32

6. Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Industry, Energy, and Emerging Technology Research and Development (PCIEERD)……………………… 32

7. Contract for Aircraft Lease Services for Airborne LiDAR Data Acquisition For Two Hundred Fifty Five (255) Flying Hours between the University of the Philippines Diliman and the Asian Aerospace Corp…………………… 32-33

UP Open University

1. Memorandum of Understanding between the University of the Philippines Open University and the Here’s-Hope Ministries, Inc. (DORCAS House).. 33

MATTERS SUBMITTED FOR INFORMATION A. Delegated Authority to the President subject to INFORMATION OF THE BOARD

A. Delegated Authority to the President subject to INFORMATION of the Board

1. Proposed UP Diliman Academic Calendar for Academic Year 2015-2016 33

2. Proposed UP Los Baños Academic Calendar for Academic Year 2015-

2016 ………………………………………………………………………. 34

3. Contracts/Agreements

UP System

1. Construction Agreement between the University of the Philippines and Paul G. Marquez, doing business under the name and style of PGM Construction and Plumbing Services…………………………… 34

UP Diliman

1. Construction Agreement between the University of the Philippines Diliman and Modesto P. Villegas, doing business under the name and 34 style of M.P. Villegas Construction…………………………………… 2. Deed of Donation between the University of the Philippines Diliman (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and the Semirara Mining and Power Corporation (Donors)…………………………………………………. 34

1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

3. Deed of Donation between the University of the Philippines Diliman (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and the following: 1. San Roque Power Corporation, 2. Team Energy Foundation, Inc., 3. Marubeni Philippines Corporation (Donors)……………………………………... 35

4. Deed of Donation between the University of the Philippines Diliman (Donee) through the UP Engineering Research and Development Foundation, Inc. (UPERDFI) and The Family of Ernesto G. Tabujara represented by Ricardo A. Tabujara III and Victor N. Villagracia (Collectively referred as Donor)……………………………………….. 35

5. Deed of Donation between the University of the Philippines Diliman (Donee) and the Manila Electric Company (MERALCO) (Donor)…... 35

OTHER MATTERS

A. Petition in the OASH Case No. 002-2012 (For Sexual Harassment) Requesting that the One-Year Suspension on Grounds of Sexual Harassment be Replaced with Compulsory Community Work…………………………….. 36-38

B. Request of President Alfredo E. Pascual for Authority to Travel to Seoul, Korea from 16-17 September 2015, to speak at the 2015 Academy of Korean Studies (AKS) International Conference organized by the Academy of Korean Studies (AKS), Ministry of Education, Korea…………………………………. 38-39

C. Request of the Asian Institute of Tourism (AIT), UP Diliman to Purchase One (1) Motor Vehicle with an estimated Cost of P1,600,000.00 to be Charged from the AIT's 20% Share of UGT Trust Account No. 1627-884-952-005-439 39

D. Special Meeting of the Board to Discuss Policy Issues………………………... 39-40

E. Comparative rental rates of the two churches in UP Diliman…………………. 40 (Note: The Reports of the President and the Sectoral Regents are attached as Annexes A to D) ………………………………………………………..... 41-50

ADMINISTRATIVE ISSUANCES

ADMINISTRATIVE ORDERS

A. ADMINISTRATIVE ORDER NO. PAEP 15-53: Constitution of the Steering Committee to Organize the 2015 Philippine Student Leaders’ Forum (PSLF) and the 2016 (4th) ASEAN Student Leaders’ forum (ASLF).………………..... 51 vi

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B. ADMINISTRATIVE ORDER NO. PAEP 15-54: Constitution of an Ad Hoc Committee for the UP Administrative Staff Conference.……………..……...... 52

C. ADMINISTRATIVE ORDER NO. PAEP 15-55: Constitution on Gender Guidelines…………………………………………………...………………..... 53-94

D. ADMINISTRATIVE ORDER NO. PAEP 15-56: VP Gisela P. Concepcion as Officer-in-Charge of the University from 13-20 May 2015...………………..... 95

E. ADMINISTRATIVE ORDER NO. PAEP 15-58: Administrative Support Arrangements for the Office of the Sectoral Regents……….………………..... 96-98

F. ADMINISTRATIVE ORDER NO. PAEP 15-59: Dr. Mary Delia G. Tomacruz as President’s Representative to the Search Committee for the Deanship of the UP Baguio College of Arts and Communication, College of Science and College of Social Sciences ………………………………………. 99-101

G. ADMINISTRATIVE ORDER NO. PAEP 15-61: Committee to Review House Bill 5737 and Recommend Appropriate Action for the University……. 102

H. ADMINISTRATIVE ORDER NO. PAEP 15-62: VP Gisela P. Concepcion as Officer-in-Charge of the University, 3-5 June 2015………...………………..... 103

MEMORANDA

A. MEMORANDUM NO. PAEP 15-26: Publication Production Chief Plantilla Item: Detail to the UP Center for Women’s Studies …………………………... 104-105

B. MEMORANDUM NO. PAEP 15-27: Guidelines on Invention Disclosure Incentive (IDI) ……………………………………..…………………………... 106-111

C. MEMORANDUM NO. PAEP 15-28: Detail of “Balik PhD” faculty items for the College of Science and Mathematics (CSM), UP Mindanao…..…………... 112-113

D. MEMORANDUM NO. PAEP 15-29: Senior Administrative V Item Detail to the OVPAA ………………………………………..…………………………... 114-115

E. MEMORANDUM NO. PAEP 15-31: Education Support Grant (ESG) for UP Employees……………………………………………………………………… 116-117

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1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

DECISIONS OF THE BOARD OF REGENTS

1308th MEETING, 28 MAY 2015

2015 20152015

MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING

A. 1307th BOR Meeting, 29 April 2015

1. On the Appeal of Mr. Conrado San Pedro, Jr. Regarding the Notice of Termination of his Probationary Employment with the University of the Philippines Issued on 21 May 2014 (Non-Regularization)

 The initial decision of the Board on Mr. San Pedro’s appeal was DENIED but the Vice President for Legal Affairs is requesting the Board for a more extended decision on the case of Mr. Conrado San Pedro, Jr.

 Attached is the Memorandum of VPLA Hector Danny Uy to Secretary De Las Llagas for the information of the Board.

Highlights of the Discussion

1. Atty. Ricardo Lapesura, Jr. of the Office of the Vice President for Legal Affairs (OVPLA) explained that the Vice President for Legal Affairs noted that a requirement in the Constitution is that a decision should reflect the facts of the law upon which the decision was based. As in a past case, the OVPLA sought permission from the Board to issue an extended decision which incorporated the draft resolution submitted to the Board at the last meeting for its approval. There was no new information, it just provided the facts. 2. Chair Licuanan said that it was basically expanding the word “denied” with justifications. 3. Student Regent Macuha noticed a statement in the dispositive part mentioning a majority vote. He recalled that there was no voting when the appeal was decided upon by the Board last meeting. There was only a motion to uphold the recommendation by the Vice President for Legal Affairs. He suggested omitting the majority vote clause in the dispositive part. 4. Secretary De Las Llagas attested that there was no formal voting; only a discussion and a resolution at the end. 5. Atty. Lapesura agreed to changing the word “vote” to “resolve”.

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6. Regent Gonzalez-Montinola asked if there is a lower body in the University that can review the facts and the legal basis of the issue at hand, which will issue its decision for the consideration of the Board. 7. Chair Licuanan clarified that a decision made at the lower level was being appealed to the Board but was denied by the Board. However, she said that the OVPLA felt that the Board has to elaborate on the basis or reason for the decision. She echoed Regent Gonzalez-Montinola’s concern regarding the dilemma of what agenda matters should go up to the Board because the Board does not want to be like an appellate court resolving every appeal filed. 8. President Pascual said that an agenda item does not go to the Board without it having been studied and acted upon by a lower body, except when a lower body does not want to act on a matter and requests the Board to act on it instead. Effectively, the Board is seen as an appellate body by those who do not want to accept the decision made at the lower level. 9. Regent Encanto recalled from a previous meeting that there was a rule proposed by former Regent Chief Justice Puno that any appeal will be acted by the Board only when there is new information on the case or issue; otherwise, the Board will assume that the recommendations made from the lower levels were correct and the processes were followed. She asked Atty. Lapesura if there was new information on the case of Mr. San Pedro when the appeal was brought to the Board. 10. Atty. Lapesura replied that there was no new information but the OVPLA wanted to abide by the constitutional requirement that the Board’s decision to deny the appeal of Mr. San Pedro should be supported by facts and the law. 11. Chair Licuanan clarified that the issue was not whether the decision statement would be a one-word decision or an extended one with supporting statements. The issue was whether the appeal met the requirement of having new information. Anybody can appeal but unless there is new information, the Board will not act on it. 12. Student Regent Macuha concurred with Regent Encanto about the Board’s decision to deny the appeal because the appeal did not meet the basic requirement of new information. It is up to Mr. San Pedro if he would want to pursue any legal action after the decision. 13. Staff Regent Ramirez noted that the decision of the Board as reflected in the minutes of the April 2015 meeting was “deferred” but VP Danny Uy suggested at the last meeting that the appeal of Mr. San Pedro be “denied”. 14. Secretary De Las Llagas clarified that the Office of the Secretary of the University usually provides the BOR Summary of the Decisions within 24 to 48 hours after a Board meeting. When the OSU was about to send the Summary of Decisions, VP Danny Uy requested that the item about Mr. San Pedro be excluded. The OSU is leaving the explanation to Atty. Lapesura for invoking the extended decision. 15. Chair Licuanan said that the deferment was to give the OVPLA time to draft the extended decision based on certain constitutional requirements but the decision of the Board at the time was to deny the appeal.

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16. Regent Gonzalez-Montinola requested the OVPLA to review the process and make a recommendation to the Board because the Board will not act on new appeals and will uphold the decision made at the lower level unless there was new information provided. However, she wanted to make sure that this does not violate any of the procedures in the University. She suggested not to issue an extended decision because that would mean the Board has reviewed the previous decision and reopened the case for another review. 17. Chair Licuanan clarified that the main basis for the denial was the lack of additional or new information. 18. Regent Gonzalez-Montinola suggested that instead of a six-page decision, the OVPLA could come up with a one-page decision. As for the narration of facts, it can be referred to the decision of the lower body. 19. Student Regent Macuha inquired whether the decision of the Board was also extended to the details of the case. 20. Chair Licuanan said that the extended decision should be reflected in the lower level; that is, the highest body before the Board. Having no new information, the Board upheld its previous decision to deny the appeal. The extended decision might imply that the Board went through the details of the case when actually, it did not. 21. Regent Gonzalez-Montinola agreed that the decision at the lower level should already contain all the required facts and legal basis. The Board need not necessarily reopen all of them. 22. Moving forward, Regent Albarracin asked the OVPLA to alert the Board on what type of cases it should entertain and probably set a limit to the number of cases it should entertain per year, just like in the Supreme Court. 23. Chair Licuanan agreed that the useful rule in the meantime is not to act unless there is new information. The Board should find a way to handle these appeals because even the “no new information” rule could be abused. 24. Regent Gonzalez-Montinola reiterated the request for OVPLA to recommend to the Board on what grounds it should act on appeals. 25. Student Regent Macuha recalled that the OVPLA had a presentation on how the Board should act on appeals. Secretary De Las Llagas explained that it was then Regent Chief Justice Puno who recommended that the OVPLA should formulate some guidance on what should go to the Board. The position of the Board on appeals then was for the President, upon the advice of the Vice President for Legal Affairs, to assess if new information is given to the Board for discussion, and if so, the Board will discuss. 26. Chair Licuanan suggested that OVPLA summarize the position of the Board. She clarified that the appeal of Mr. San Pedro remains DENIED.

Board Action: DENIED

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REPORT of the PRESIDENT and other

SECTORAL REGENTS

for INFORMATION OF THE BOARD A. Report of the President (A copy of the report is attached as Annex A, pages 41-45.)

Highlights of the Discussion

1. President Pascual informed the Board about the highlights of the three fora that he participated in. Being the National University, UP should ensure that its voice is heard in prestigious international fora to enhance its international profile and reputation.

2. At the pre-conference on the APEC High-Level Policy Dialogue on Science and Technology in Higher Education, he talked about how the Association of Pacific Rim Universities (APRU) and its member universities can support the activities of the Asia-Pacific Economic Cooperation (APEC).

3. President Pascual reported that he was a panelist in the Asian Development Bank’s Thought Leaders Panel held on 21 May 2015, together with ADB President Takehiko Nakao, UN Undersecretary General Noeleen Heyzer, and the heads of three major think tanks from China, India, and Korea, respectively. The panelists shared views on how think tanks, including universities, can engage in knowledge partnerships in addressing development challenges in Asia and the Pacific.

4. In the said Thought Leaders Panel, President Pascual talked about how UP influences government policies and proposes innovative solutions to development challenges. He used as an example the work of UP for the past three decades on health policy and financing. Such knowledge partnership with the Philippine government has generated several results, including the passage of the Sin Tax Law of 2012 that can lead to universal health care programs in the country. He also emphasized the need for an interdisciplinary approach in addressing the complex challenges in the region and how universities can provide a broad range of experts to partner with ADB and other international organizations. According to the ADB President, Asia has extensive resource of development and ADB should have more partnerships with Asian universities, like UP, and other think tanks in the region in finding solutions to problems confronting the ADB’s developing member countries.

5. In a panel discussion at the Management Association of the Philippines (MAP) meeting held on 26 May 2015, he highlighted what UP is doing to produce innovative future leaders for the country. He also signed a Memorandum of Agreement (MOA) with the President of MAP with UP as a partner in the Educated Marginalized Entrepreneurs Resource Generation Program (EMERGE), an inclusive growth program focused on job generation. The UP Institute for Small-Scale Industries (UP ISSI) will take the lead in delivering UP’s contribution to the program.

6. President Pascual clarified that newspaper articles saying that UP has not properly utilized its Disbursement Allocation Program (DAP) allocation was a case of misreporting. The allegations were based on December 2013 COA report which was

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1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

made public only recently. UP issued a press statement on 8 May 2015 showing that UP has efficiently used the DAP funds it received through CHED and that such financing from the government resulted to the upgrading and improvement of UP’s facilities and programs. Out of the 46 DAP-funded projects, 44 were completed or undergoing various stages of completion. Only two (2) projects were not implemented due to failed bidding. The unused funds for these two projects amounted to only P31.8M, which is a mere 2.5% of the P1.29B DAP funds given to UP in late 2012. Out of the 44 projects that have been funded, 33 projects are now 100% completed. The remaining 11 projects are still on stream and expected to be completed in 2015.

7. President Pascual signed a MOA with Mr. Dan Palami of the Futbol Pilipinas Azkals Foundation, Inc. on 8 May 2015. The Foundation donated the civil and site preparation works for building the new football field in UP Diliman.

8. President Pascual formed a committee to study and negotiate the proposal of the International Rice Research Institute (IRRI) for an early renewal of lease in the UPLB campus. The committee consists of UP College of Law Dean Danilo Concepcion as Chair, and Vice President for Planning and Finance Joselito G. Florendo and Dr. Domingo Angeles of UPLB College of Agriculture as members. The committee visited IRRI on May 6 and 7 during which IRRI gave a briefing on IRRI’s programs and facilities and toured the Committee members together with other UP officials who will support the team and who have joined the visit. However, Student Regent Macuha reported that there are objections from the UPLB community regarding the proposed early renewal of lease of the International Rice Research Institute (IRRI). The UPLB community did not like the idea that IRRI allegedly bypassed the UPLB Chancellor in its recent development project. He said that the committee should look into the details of the objections.

9. President Pascual explained that the issue has been ventilated during the visit and the renegotiation will involve agreements not only on the lease but also on institutional linkages and relationship issues between the two institutions.

B. Report of the Faculty Regent (A copy of the report is attached as Annex B, pages 46-47.)

Highlights of the Discussion

1. UP Visayas has recently signed a Memorandum of Understanding with the Zuellig Family Foundation (ZFF) for its Health Leadership and Governance Program (HLGP) for faculty development and trainings bridging leadership and governance. The HLGP has recently trained another batch of teachers from six municipalities in Region 6 on 5-8 May 2015 in Bacolod City.

2. The faculty members of UP Manila School of Health Sciences in Palo, Leyte were trained by the University of Queensland, UP Manila College of Public Health, Bicol University, and UNICEF for Evidence-based Planning for Resilient Health Systems for Disasters. This program is complement to the ZFF-HLGP but it was more focused on natural disasters, in particular, the Yolanda-hit municipalities in Western Visayas, Central Visayas, and Eastern Visayas.

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3. Faculty Regent Padilla congratulated UP Los Baños for getting AUN accreditation for its two programs: Agricultural and Biosystems Engineering and Developmental Communication.

4. In his consultation visit together with the Student Regent in UP Baguio, Faculty Regent Padilla said that the main issue raised by the faculty was the ongoing search process for the three Deans in their unit. Other issues which are common to all the other campuses included lack of items, adjustment of lecturer and overload honoraria, and the current preparations for the implementation of the K-12 program.

5. He also conducted a series of consultations with the different High School Principals regarding the proposed opening of the school year of the UP High Schools in August. These included the UPV Principal and the different faculty members, the UPLB Rural High School Principal and the Associate Dean for Academic Affairs of UP Cebu. They are all requesting for the shifting of the school year to August. UPLB Rural High School actually proposed the idea of moving the end of classes of the high schools to early May by shortening the semestral break so that the students can still enrol in other Universities if they are unable to pass the UPCAT. Faculty Regent Padilla is still collating all the other information and relevant analysis from the different high schools for submission to the Office of the Vice President for Academic Affairs.

6. Student Regent Macuha thanked the Office of the Secretary of the University and the President for acting upon his request to clarify the announcement of UPIS of its change in academic calendar. President Pascual said that the Office of the Chancellor withdrew its earlier announcement and clarified that the academic calendar of UPIS remains the same.

C. Report of the Student Regent (A copy of the report is attached as Annex C, pages 48-49.)

Highlights of the Discussion

1. The Office of the Student Regent is currently conducting the search for the 33rd Student Regent of the University of the Philippines System, as mandated by the Codified Rules for the Student Regent Selection (CRSRS) which was upheld during the General Assembly of Student Councils (GASC) in UP Cebu. The next Student Regent will be selected on 20-21 June 2015 at UP Visayas, Miagao. The result will be endorsed to the UP Board of Regents.

2. Student Regent Macuha will submit his end-of-term report to the Board after the approval of the General Assembly of the Student Councils.

3. Student Regent Macuha raised the following issues and concerns that may need the UP System intervention:

i) The assessment of the pilot implementation of the Academic Calendar Shift should be initiated by the UP System Administration. His consultation with

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students revealed that they have complaints about the extreme heat that hinders their learning capabilities.

ii) There is a need to procure additional facilities for the libraries, laboratories, gyms and others. For instance, UP Visayas students are asking why they do not have subscription for online journals, and that there seems to be lack of books available in their library. He communicated the concern to the Vice President for Academic Affairs.

iii) Students are requesting for a Student Representative in all of the committees whose decisions will affect them. UPLB and UP Cebu allow Student Representatives to join in executive committees and/or special committees being created.

4. Student Regent Macuha thanked the President for his positive response to his request for an assessment of the academic calendar shift.

5. President Pascual clarified that UP has only one online subscription to around 27,000 journals that is accessible to all Constituent Units. The UP System is still finding a solution to the Internet connection problem between Miagao and Iloilo City.

6. Vice President Concepcion added that the UP Diliman library which manages the online journals has assigned access codes to the different CUs and it is not an unlimited number of users. The University is paying substantial amount of money for the subscription but there are still limits to the access.

7. Consultation visits to UP Diliman Extension Program in Pampanga, Open University, and Baler, Aurora will be on 2 June 2015. The summary of his consultations will be submitted after.

8. The finalization of the Student Agenda and List of General Demands is already in the integration stage since several units have already finished their list. After GASC’s approval, it would be submitted to the administration for appropriate action. He was happy to hear that some students have already taken the initiative to communicate some concerns to the respective heads of their CUs.

9. Lastly, Student Regent Macuha thanked the members of the 38th GASC who selected him as the Student Regent, the honorable members of the BOR, the Office of the Secretary of the University, and those who supported his endeavors during his term as Student Regent. He will continue to support the next Student Regent in his/her initiatives and hopes that the Board would extend to the new Student Regent the same support given to him as the Student Regent.

10. Regent Encanto commended Student Regent Macuha for his energy and the militancy he showed in the Board meetings and how was he able to support so many causes of students and others. She expressed support to the upgrading and/or procurement of additional facilities. She heard reports that some of the classrooms are so oppressively hot for students, especially with the change in the academic calendar, and the ceilings are decrepit and damaged and may cause an accident. She wondered who might be responsible for maintaining these facilities.

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11. President Pascual said that the leadership of each campus is responsible for bringing up concerns to the President, starting from the Chair of the Department or Institute Director to the Dean, the Dean to the Chancellor, and the Chancellor to the President. The UP System has helped many of the campuses with the air conditioning units and is in a discussion with a company that is looking at the possibility of district cooling for the three larger campuses.

12. As a psychologist, Chair Licuanan understands the issue and this could have an effect on the morale of UP constituents. She suggested forming a very serious technical working group on campus and facilities maintenance.

13. VP Zamora informed the Board that the UP System has started to craft certain policies for sustainable campuses. A workshop participated by the Vice-Chancellors for Development and/or Vice-Chancellors for Administration, along with their respective campus Architects and Engineers was held in UP Baguio. UP Baguio was the first to make a presentation on sustainable campuses, which inspired the other campuses. The efforts being done in UP Baguio include restricting the use of bottled water which generates a lot of plastic bottles and collecting rain water. She hopes that each campus would implement similar programs.

14. VP Zamora added that other developed countries have limits for the size of the offices of officials. The Office of the Vice President for Development is making sure that structures are green which means that the orientation of the building gets the optimum flow of air and sunlight. Her office hopes to go around the existing structures and recommend some retrofitting.

15. Currently, her office has an access audit team to ensure that the accessibility law is being followed. Since the team is small, it hopes to transfer knowledge to the different campuses via workshops and other instruments so each campus can audit its own. The next goal is for the sustainability of the structures, which might be very challenging and to a certain extent, expensive, but it can be done.

16. Regent Encanto believes that excellence in UP has to start with the maintenance of the infrastructure and environment. If UP wants to attract support, it should be able to show the would-be donors something that they would like to take pride of. She heard that there was a plan before to outsource the maintenance of the facilities.

17. President Pascual reiterated VP Zamora’s statement that maintenance of facilities is an immense job because UP is not only dealing with the usual physical structure but also with the mind-set of people. When the System tried to fix the location of vendors and move the informal settlers to be able to build the faculty and staff housing, there were rallies by students, faculty, and staff.

18. Regent Encanto said that each college should take the initiative and the responsibility to go around its own area to check what areas need garbage collection or what buildings need repainting or repairs.

19. President Pascual and the UP Diliman Chancellor already discussed the beautification of the University Avenue. President Pascual said the CUs should just be encouraged

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to spend money for maintenance, repair, and improvements of their respective physical facilities.

20. Chair Licuanan thanked Regent Encanto for raising the matter and asked the President to form a team to study and outline the needs of each campus and recommend actions to the Board.

D. Report of the Staff Regent (A copy of the report is attached as Annex D, page 50.)

Highlights of the Discussion

1. The Office of the Staff Regent, in coordination with the Office of the Vice President for Administration, spearheaded the preparations for the UP Administrative Workshop 2015 to be held on 3-6 June 2015 at the Crown Legacy Hotel in Baguio City. The conference will be funded by the UP System and will have President Pascual as Keynote Speaker.

2. Staff Regent Ramirez has received the report of the System-wide Ad Hoc Committee on the 4th Staff Regent Selection, with Mr. Alexis M. Mejia of UP Los Baños as the next Staff Regent. Since there will be no BOR meeting in June, she asked the President if Mr. Mejia can be formally sworn into office by the end of June after she has done all her other activities so that by the first week of July, Mr. Mejia can already sign documents for the office.

3. Every Monday, the UP-PGH employees mount a rally in front of the Philippine General Hospital to call for the equal distribution and release of their PhilHealth share and for the justice of the Valenzuela workers. According to former Staff Regent Jossel Ebesate, mediation was already done between three members from the All UP Workers Union and the administration. The offer of Director Gonzales is a 50-50 sharing—the doctors on one hand and all other personnel on the other. But the said scheme is not acceptable to the PGH administrative staff. The latter are also calling for the ending of the term of Dr. Gonzales once his appointment as faculty ends in July. They also did not agree with the dropping of the case they filed against Dr. Gonzales.

4. The assessment of her two-year term as Staff Regent was conducted on 23-24 May 2015 in UP Los Baños. Mr. Mejia was there for his orientation.

5. Lastly, she thanked the members of the Board of Regents, the University officials, and the staff for the warm welcome and support in her two-year stay as the Staff Regent.

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MATTERS SUBMITTED FOR APPROVAL BY THE BOARD

The President ENDORSED the following:

GENERAL GOVERNANCE

A. Operational Governance Framework for the University of the Philippines Bonifacio Global City (UP BGC)

Vice President for Development Elvira A. Zamora made a brief presentation on the Operational Governance Framework. A copy of the presentation is on file at the OSU Records.

Highlights of the Discussion

1. President Pascual informed the Board about the dropping of the name “Professional Schools” as suggested by Regent Gonzalez-Montinola. The place will be called the University of the Philippines Bonifacio Global City or UP BGC.

2. Vice President Zamora said that the earlier suggestion of Regent Albarracin to reduce the number of faculty lounges can still be done because there is flexibility in the allocation of the spaces.

3. Regent Albarracin confirmed his suggestion to reduce the number of faculty lounges but wants to make the floor area bigger so that the faculty would be engaged to meet and discuss. He believes that the best ideas happen in these informal meetings. He suggested not having faculty lounges for Engineering or for Law, as this will just create dukedoms.

4. Regent Albarracin added that UP should ensure that academic program offerings should be viable programs and that tuition fee rates should be standardized. It will be good if these units present their programs to the President and his team.

5. Student Regent Macuha sought clarification on charging parking fees, academic programs and degrees to be offered, and running the UP BGC as an academic institution.

6. President Pascual clarified that the UP System is not establishing a new constituent unit. The UP BGC will just provide additional classrooms in another location for existing academic programs of the different colleges in the University, which will also be responsible for what they will offer. He recalled that discussions on the project started way back in 2006 with four colleges committing to offer existing degree programs: Virata School of Business for Master of Business Administration, College of Law for Juris Doctor (JD) and Master of Law programs, College of Engineering for Masters Degree in Industrial Engineering, and School of Statistics for Masters Degree in Statistics.

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7. UP BGC will be available to other colleges in different campuses of the University that are interested in making their masters programs accessible to the professionals in the Bonifacio Global City. Short-term non-degree programs (e.g., executive development programs) may also be offered at UP BGC.

8. The UP BGC will not be run by a Chancellor or a Dean because it will serve as an extension of the different academic units that will be offering programs in the facility. It will be headed by a Director or Executive Director from UP and will be operated by a contracted professional Property Manager, which will make sure that UP units do not fall over each other in making use of the facility and that the facility is properly maintained.

9. President Pascual concurred with Regent Albarracin on having viable and innovative programs because there are well-known business schools like the Asian Institute of Management, which is in the process of reinventing itself having brought in a President and a Dean from abroad. However, the development of programs to be offered at UP BGC will be the responsibility of the interested academic units of UP and not of the Property Manager.

10. Regent Gonzalez-Montinola suggested considering internal facilities management rather than outsourcing it. However, if there is a need to outsource in the meantime, at least look towards transitioning to internal facilities management after a specified period of time.

11. Student Regent Macuha agreed that it would be more cost-efficient not to outsource but he believes in the competence of the Vice President for Development in assessing what would be more efficient for UP.

12. Vice President Zamora said that her office could look into the possibility of internal management after the five-year initial contract of the Property Manager. She concurred with Chair Licuanan’s suggestion to shorten the duration of the initial contract to three (3) years.

13. President Pascual said that the problem with the in-house management is the lack of items to be assigned to the new unit. Instead of hiring casuals, the University might as well hire a Property Manager to ensure that standards of efficiency and quality are observed. He hopes that the University will learn in the process and shift to internal management eventually.

14. Student Regent Macuha sought clarification about the concern of some alumni from the College of Law who are saying that they should be consulted about the operational governance framework of the UP BGC since it is one of the Centennial projects of the College of Law Alumni.

15. President Pascual clarified that it was the then College of Business Administration (now the Virata School of Business) during the time of former UP President Emerlinda Roman that initially took the lead in conceptualizing UP BGC. That was back in 2006. When the Law Centennial Commission was organized in 2010, it played an active role in soliciting funds for developing what was being planned then as a College of Law Wing. In 2011, through the initiative of Senator Franklin Drilon,

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the amount of P100 million was appropriated for the said wing for the College of Law. However, the College of Law Wing was to be just a part of the whole complex.

16. Regent Encanto said that it would be a good idea to invite schools or colleges in UP planning to offer courses at UP BGC to present or discuss with the Board how they can make sure that their programs are viable. She inquired about the process for other colleges in the University that are also interested to offer programs at UP BGC.

17. VP Zamora said that her office already did a survey of the units that might be interested to offer programs at UP BGC. Apart from the core units mentioned, UP Los Baños and UP Manila are also interested to hold some of their continuing education programs and professional offerings in that facility. The President asked the Chancellors at the last President’s Advisory Council meeting to consider offering programs in UP BGC. After the Board’s approval of the Operational Governance Framework, the team will go back to the colleges to present more definite policies and some sensitivity analysis as suggested by Regent Albarracin.

18. Staff Regent Ramirez inquired if there is a possibility of offering some items as support to the administrative staff for the UP BGC in response to the call of some members of the UP community for permanency. President Pascual said that about one or two administrative staff will be assigned to support the Director.

19. Regent Gonzalez-Montinola suggested looking into the possibility of offering scholarships or coming up with an internal socialized tuition or crediting system for students who might not be able to afford the tuition. President Pascual replied that the Socialized Tuition System applies to students in the JD program of the College of Law but not to those in the Masters programs.

20. In response to Chair Licuanan’s concern about the possible idle capacity in the facility, President Pascual said that it is a function of the Property Manager to get external users of the facility during the idle hours. As for getting users internally from UP, he said that it will be the Director, an organic member of the UP management, who will be responsible, with support from the UP System Administration.

21. As suggested by Regent Encanto, Student Regent Macuha asked to first invite the units that would offer programs in UP BGC to present to the Board their operational plans before the Board decides on the framework.

22. President Pascual said that the UP System has done that exercise for a number of years now and will continue to do so with more specifics as to how much it will cost to run the programs (e.g., rental and lecturers fee) so they can factor in these aspects in the tuition. What is being sought from the Board is its approval for the way the University intends to operate and manage the UP BGC facility, which is expected to be available for use by January 2016.

23. Student Regent Macuha said that the Board can approve the provision that the operations of the UP BGC shall be done by a Property Manager but exclude the academic provision.

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24. Chair Licuanan said that it was clear from the presentation that there will be a Property Manager but there will also be a Director to ensure that the values and the processes in UP are upheld.

25. Student Regent Macuha abstained from approving the decision of the Board.

B. Appointment of University Officials

UP Diliman

Assoc. Prof. AMIHAN BONIFACIO-RAMOLETE as Dean, College of Arts and Letters, effective 1 June 2015 until 31 May 2018 Extension of Appointment of Assoc. Prof. RONUALDO U. DIZER as Dean, College of Human Kinetics by one (1) year until 31 May 2016

UP Los Baños

Assoc. Prof. DECIBEL F. ESLAVA as Dean, School of Environmental Science and Management, effective 28 May 2015 until 27 May 2018 Prof. JOSE V. CAMACHO, JR. as Dean, Graduate School, effective 24 February 2015 until 23 February 2018 Prof. ENRICO P. SUPANGCO as Dean, College of Agriculture, effective 28 May 2015 until 27 May 2018 Assoc. Prof. RADEN G. PIADOZO as Dean, College of Human Ecology, effective 28 May 2015 until 27 May 2018 Dr. ROSARIO G. MONSALUD as Director, National Institute of Molecular Biology and Biotechnology, effective 28 May 2015 until 27 May 2018

(NOTE: The Deanships of units in UP Los Baños were taken up in an Executive Session, except for the Graduate School which has a lone nominee.)

UP Visayas

Asst. Prof. MARY ANN T. GUMBAN as Dean, College of Management, effective 1 June 2015 until 31 May 2018

UP Baguio

Dr. CORAZON L. ABANSI as Vice Chancellor for Academic Affairs, effective 1 June 2015 until 31 May 2018 Prof. JESSICA K. CARIÑO as Vice Chancellor for Administration, effective 1 June 2015 until 31 May 2018

Highlights of the Discussion

A. ON THE DEANSHIP OF THE COLLEGE OF HUMAN KINETICS, UP DILIMAN

1. Student Regent Macuha put on record that he has no problem with the extension of the incumbent Dean of the College of Human Kinetics (CHK) for another year.

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2. Faculty Regent Padilla found it depressing that the search committee cannot find qualified faculty members to become the next Dean of CHK.

3. President Pascual informed the Board that UP Diliman is planning to create an Office for Sports Development which will take care of varsity teams and it is also in search of the Director of that office.

4. Student Regent Macuha noticed that the appointment of University Officials is always in the addenda items. He suggested to call the attention of UP Diliman administration about meeting deadlines, especially since the Office of the Secretary is just a walk away from the Office of the Chancellor of UP Diliman. Other CUs through liaison offices tend to submit agenda items earlier than UP Diliman.

B. ON THE DEANSHIP OF THE GRADUATE SCHOOL, UP LOS BAÑOS

1. President Pascual said that incumbent Dean Jose Camacho is on his second term and that he is doing a good job.

2. Student Regent Macuha concurred with the President and he commended Dean Camacho for initiating the Graduate Student Leadership and Research Conference. He hoped that other CUs will hold the same conference to involve more graduate students and graduate faculty members.

ACADEMIC MATTERS

A. Establishment of the Gémino H. Abad Awards for Poetry and Literary Criticism

The competition for the awards will be jointly administered by the Office of the Vice President for Academic Affairs (OVPAA) and the UP Diliman Department of English and Comparative Literature (DECL) starting this year, and will be open to all undergraduate and graduate students of the University.

The Awards are being established with support from an anonymous donor who would like to honor University Professor Emeritus (UPE) Abad for the inestimable depth, breadth, and vision of his lifetime work in the humanities, particularly in the fields of poetry and literary criticism, to which he has contributed immensely. The exceptional quality of his poetic and critical productions is recognized and acclaimed not only in the University, but also nationally, and around the world.

UPE Abad is one that UP faculty members should emulate. He has enriched and inspired the lives of his students and fellow faculty members through his gentle and kind mentoring. He has served as an academic leader of the UP System as Vice President for Academic Affairs in the administration of President José Abueva, and he continues his

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public service, "shaping the minds that shape the nation", through his prolific creative and scholarly output through retirement.

The donor recognizes his significant contribution to bringing the university to Elite status in English language and literature in the 2015 QS World University Rankings and would like to celebrate this achievement with these Awards.

The donation of P30,000 per year is committed for the next 50 years and will be ensured by the donor's children.

Highlights of the Discussion

1. Vice President for Academic Affairs Gisela Concepcion informed the Board regarding the nomination of awards to recognize the achievement of Gémino H. Abad, a University Professor Emeritus with outstanding accomplishments in literary poetry and prose. The Gémino H. Abad Awards for Poetry and Literary Criticism is open to all UP students and will be administered by the Office of the Vice President for Academic Affairs and the Department of English and Comparative Literature of the College of Arts and Letters. The guidelines have been worked out with Professor Jose Neil Garcia and Prof. Jose Wendell Capili. Prof. Abad is also aware of these rules and guidelines.

2. President Pascual said that there is a similar award in the University – the Concepcion D. Dadufalza Award for Distinguished Achievement – in honor of Prof. Concepcion D. Dadufalza.

B. Establishment of two (2) Federico E. Puno Professorial Chairs in Engineering at the College of Engineering, UP Diliman

Donor: Semirara Mining and Power Corporation, represented by Victor A. Consunji, President and Chief Operating Officer

Support Fund: The Donor commits to remit to the Donee an initial award of P2,500,000.00 to be awarded at P120,000.00 per awardee and will commence effective UP Diliman Academic Calendar 2015-2016

Beneficiary Unit: College of Engineering, UP Diliman

Others: Donated sum shall be utilized solely and exclusively for the purpose intended by the donor. The awarding shall observe University policies and processes on professorial chairs that are consistent with the above.

Fund Management: UP Engineering Research and Development Foundation, Inc. (UPERDFI)

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C. Establishment of the Four (4) Federico E. Puno Professorial Chairs in Energy Engineering at the College of Engineering, UP Diliman

Name of Donor Represented by Amount of Donation San Roque Power Corporation Ryukichi Kawaguchi, President P 1,050,000.00 and CEO Team Energy Foundation, Inc, Toshiro Kume, Officer-in-Charge 1,050,000.00 Marubeni Philippines Koichi Kuwamura, President and 400,000.00 Corporation CEO TOTAL P 2,500,000.00

Support Fund: The Donors have remitted to the Donee the total amount based on the breakdown above, to be awarded at P120,000.00 per awardee for five (5) years and will commence effective UP Diliman Academic Calendar 2015-2016

Beneficiary Unit: College of Engineering, UP Diliman

Fund Management: UP Engineering Research and Development Foundation (UPERDF)

D. Establishment of the Chancellor Ernesto G. Tabujara Professorial Chair in Engineering at the College of Engineering, UP Diliman

Donor: The Family of Ernesto G. Tabujara represented by Ricardo A. Tabujara III and Victor N. Villagracia

Support Fund: The Donor commits to remit to the Donee an initial award of P120,000.00 per year for five (5) years and will commence effective UP Diliman Academic Calendar 2015-2016

Beneficiary Unit: College of Engineering, UP Diliman

Fund Management: UP Engineering Research and Development Foundation (UPERDF)

Highlights of the Discussion

1. Chair Licuanan clarified that the Board decided that while the professorial chair guidelines are under study, all proposals in the pipeline will be considered.

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This request was in view of the early Commencement Exercises set by many of the CUs. It was understood that the graduation of students approved by the President would be subject to confirmation by the Board of Regents.

Highlights of the Discussion

1. Student Regent Macuha informed the Board that he was part of the Board that approved his own graduation last year. He appreciated that it is being delegated to the President, subject to confirmation of the Board of Regents.

FISCAL MATTERS

A. Reprogramming of Fifty Million Four Hundred Seventy Two Thousand Eight Hundred Thirty Three Pesos and 22/100 Only (P50,472,833.22) representing UP System Administration’s Unexpended Balances of Prior Years’ Obligations, as Certified Available by the System Budget and Accounting Offices, for the following expense classifications:

Equipment Outlay/Capital Outlay (EO/CO) P50,472,833.22

The above request is intended to augment funds needed to cover the Equipment Outlay/Capital Outlay of various projects and activities of the UP System Administration and the different Constituent Universities.

It is understood that any disbursements that will be made against this fund shall be subject to the usual accounting and auditing rules and regulations.

C. Request for Authority to Release the following Employee Benefits:

a. Education Support Grant of P15,000 for each of the qualified employees (faculty, REPS, and administrative staff). (Funding requirement: P188,325,000.00 for 12,555 headcount of faculty and staff, as of 31 December 2014)

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b. Rice Subsidy for the Second Quarter: P2,250 per sack for each qualified administrative staff. (Funding requirement: P17,385,750.00 for 7,727 administrative staff members)

Justifications:

The Education Support Grant (ESG) would be a one-time grant to UP employees being given in time for the opening of classes in elementary and high schools, as well as higher education institutions.

The Rice Subsidy is being given to administrative staff pursuant to Article XIV, Section 1 (Fringe benefits) of the Collective Negotiations Agreement (CNA) with the All UP Workers Union (AUPWU) which took effect upon signing on 27 April 2015. The same was confirmed by the UP Board of Regents at its 1307th meeting held on 29 April 2015.

As a matter of equity, OVPA is recommending that the Board of Regents (BOR) also approve the inclusion for the two payments the administrative staff who are not members of the AUPWU, and are not covered by the recently signed CNA.

The guidelines for the payment of the two benefits will be prepared by the Office of the Vice President for Administration (OVPA) and issued by the President.

Highlights of the Discussion

Discussion of the foregoing proposals was done in an executive session.

D. Construction Agreement and Notice to Proceed for the Proposed Renovation of Quezon Hall Building, UP Diliman Campus, Quezon City (Negotiated Procurement), in the Amount of P28,600,963.10

The SBAC Resolution and Notice of Award for the project was already APPROVED by the Board of Regents during its 1307th meeting last 29 April 2015. The NOA has already been reviewed by the Contractor and the Performance Bond was already submitted.

Highlights of the Discussion

1. Vice President for Development Elvira Zamora explained that the BAC Resolution and the Notice of Awards were already approved by the Board at the last Board meeting. However, the Construction Agreement and the Notice to Proceed did not form part of the submission last time and since the President does not have the authority on the negotiated procurement, the approval of the Board is being sought to cover Phase II of the renovation of Quezon Hall.

2. In response to Regent Albarracin’s query as to the estimated amount of the whole fourth floor renovation, VP Zamora said that Phase I has a total budget of around P33 million and covers four zones: the fourth floor, the south wing third floor, the north

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wing third floor, and the north wing second floor. Dividing the P33 million by 4 would give an average cost of P8.25 million per zone.

3. The contiguous contract or Phase II of the Quezon Hall renovation covers the the grand central lobby (below the 4th floor), the inner (elevator) lobbies, the stairs and stair landings, the replacement of some of the glass and frames of the windows, and the cost of air-conditioning units. Phase II costs around P28.6 million. Meanwhile, Phase III covers the remainder of the renovations required and it costs around P23 million.

4. Student Regent Macuha recalled that the Board encountered a little problem with the negotiated contract for the NIH Building. President Pascual said that the NIH building was a different case. The Quezon Hall Phase II renovation contract is being down based on a provision of the procurement law allowing negotiated contract with a contactor that is going to do a similar type of work in a place adjoining or adjacent to the current contract (Phase I) of the contractor, provided it should not exceed the amount of the original contract. The current Phase I contract went through competitive bidding.

5. Vice President Zamora said that funding for Phase I was from CHED-DAP. Phase II will use reprogrammed funds and Phase III will be funded partly with reprogrammed funds and partly with 2015 GAA funds. Phase III is going to be bid out because the University can only go into a contiguous agreement once.

At the 1305th Meeting of the Board of Regents held on 29 January 2015, the Board approved and authorized the Management of the University to enter into an Investment Management Agreement or Trust Agreement with the Development Bank of the Philippines (DBP) and the Land Bank of the Philippines (LBP) for the administration and investment of University funds.

Likewise, at the 1307th Meeting of the Board of Regents held on 29 April 2015, the Board approved the Investment Policy Statement of the University of the Philippines and approved and authorized the Management of the University to enter into an Investment Management Agreement or Trust Agreement with the Banco De Oro Unibank Inc. (BDO), Metropolitan Bank & Trust Company (MBT), Bank of the Philippine Islands (BPI), Union Bank of the Philippines (UBP), and Security Bank Corporation (SECB) for the administration and investment of University funds.

In view of the foregoing, the Office of the Vice President for Legal Affairs (OVPLA) recommends to the Board of Regents the approval of the proposed Authorized Signatories/Alternate Signatories of the University of the Philippines for Investment Management Agreements/Trust Agreements. It is recommended that any two of the

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following officers shall be named and constituted as authorized by the Board of Regents to represent the University for and on its behalf to sign, execute and enter into such agreements:

Signatories: Alternate Signatories:

ALFREDO E. PASCUAL ELVIRA A. ZAMORA President Vice President for Development

JOSELITO G. FLORENDO NOREEN P. ESCULTURA Vice President for Planning Assistant Vice President for and Finance Planning and Finance

MARAGTAS S.V. AMANTE NESTOR O. RAÑESES Vice President for Administration Assistant Vice President for Administration

MOOE P 4,000,000.00 For minor repairs and maintenance of existing Facilities and other MOOE requirements

Construction Outlay 20,000,000.00 For urgent repairs and rehabilitation of UP Diliman buildings and other infrastructure projects

Equipment Outlay 4,563,952.18 For the purchase of air-conditioning units, computers printers, laboratory equipment, etc. ______TOTAL P28,563,952.18

It is understood that the disbursements from this programmed amount shall be subject to the usual accounting and auditing law, rules, and regulations.

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A.I.a. General Administration & Support Services

Personal Services P 67,257,485.68 To provide Funding for additional PS requirement of UP Diliman

MOOE 11,000,000.00 To provide funding for research grants, minor repair and rehabilitation of academic buildings and other MOOE needs ______TOTAL P78,257,485.68

It is understood that the disbursements from this reprogrammed funds shall be subject to the usual accounting and auditing law, rules, and regulations.

H. Deed of Absolute Sale between the University of the Philippines (VENDEE) and the following: (collectively referred to as VENDOR)

a) Isabel F. Famindalan b) Efren F. Famindalan c) Editha F. Famindalan d) Ma. Edna F. Victoriano e) Rosabella J. Famindalan f) Eric Dave J. Famindalan g) Larry J. Famindalan h) Floyd J. Famindalan i) Jade Marie J. Famindalan j) Gerardo F. Famindalan

Subject Property: Lot No.1 with a Total Land Area of 7.0050 Hectares located in Barangay Bugtong Lumangan, Miagao, Iloilo

Total Amount: P1,281,832.33

Highlights of the Discussion

1. President Pascual explained that the matter was related to the land acquisition plan of the UP Visayas which was previously presented to the Board by the UP Visayas Chancellor. UP Visayas is now considering an offer from specific land owners who plan to sell their lands. The request was to give them authority to use the Deed of Absolute Sale but the implementation is subject to the advice of the Solicitor General on the proper procedure and requirements.

2. Regent Rivera asked how soon UP Visayas would need the property because it might just be an invitation for the informal settlers to come and use more area.

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3. Faculty Regent Padilla clarified that that these are parcels of land within the campus encroaching some of the academic parts of the University. The UP Visayas Chancellor is trying to acquire almost all the lands that are near the academic buildings and institutions since even though UP is in Miagao, UP does not own all contiguous areas. There are still some parcels of land that are with the owners and UP Visayas wants to hasten the process.

NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Item A to H.

ADMINISTRATIVE MATTERS

A. Extension of Secondment of Prof. Raymund Jose G. Quilop of the College of Social Sciences and Philosophy, UP Diliman, to the Department of National Defense (DND), Effective 16 May 2015 until 15 May 2016

Prof. Quilop is appealing for the extension of his secondment to the Department of National Defense (DND) where he serves as Assistant Secretary for Strategic Assessment. He appeals for another period of one year from 16 May 2015 until 15 May 2016.

His is supposed to return to service to the University on 16 May 2015, after having been seconded to the DND for six (6) years since 2009. Prof. Quilop is requesting that he be allowed to be with the DND for another year to enable him to pursue and supervise programs and projects at the Office of the Assistant Secretary for Strategic Assessment (OASSA)

The secondment to the DND for another year would enable Prof. Quilop to undertake two key projects under the Philippine Defense Transformation Roadmap launched in 2014: the rationalization of the DND’s International Defense and Security Engagement (IDSE) program and situational awareness capacity development. Situational awareness is a key aspect of the Defense Strategic Planning System which is supervised and managed by OASSA and upon which the capability development of the defense forces is anchored.

While on secondment at the DND since 2009, Prof. Quilop concurrently taught graduates and undergraduate courses for several semesters in UP, when requested by the Department of Political Science. Prof. Quilop is ready to teach a couple of courses in his Department during the extended period of his secondment.

Prof. Quilop hopes that the appeal for his last extension would be favourably considered. The extension when granted will enable Prof. Quilop to serve the country in his capacity as an official of the Department of National Defense.

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B. Appeal of Associate Professor Pedro R. Abraham Jr., of the College of Arts and Letters, UP Diliman, for Automatic Promotion From Associate Professor 6 To Professor 1, Based on the Guidelines for the Merit Promotion of Faculty Members who are Eligible to Cross-rank and are due for Compulsory Retirement (1258th BOR meeting, 29 July 2012)

Highlights of the Discussion

1. President Pascual explained that the University is still processing appeals in connection with the 2014 merit promotion, including those appeals that have not been acted upon for so many years, like the case of Associate Professor Pedro Abraham who is an artist – the founder-leader of Kontemporaryong Gamelan Pilipino (Kontra- GaPi). His case was a long pending request for recognition. He already retired but the promotion would essentially be honorific.

C. Appeals of Faculty from UP Diliman, UP Los Baños, and UP Manila to the 2014 Faculty Merit Promotions

UP Diliman

Recommende Rank Promotion d Rank Cnt CU/College Name (as of 31 Dec (as of Nov Appeal (as of 18 May 2013) 2014) 2015) 1 UPD Rañeses, Assoc. Prof. 7 Assoc. Prof. to cross rank Prof. 1 Col. of Engg Nestor SG 25-5 7 SG 25-8 2 UPD Diola Assoc. Prof. 7 - Assoc. Prof. 7 Assoc. Prof. 7 Col. of Engg Nathaniel SG 25-6 SG 25-8 SG 25-8 3 UPD Manuel, Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 CEA Virata Manuel III SG 21-7 SG 21-8 SG 21-8 Sch. of Bus. 4 UPD Salazar, Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 CEA Virata Danirose SG 21-6 SG 21-8 SG 21-8 Sch. of Bus. Crescencia 5 UPD Suan, Ivy Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 CEA Virata SG 21-6 SG 21-8 SG 21-8 Sch. of Bus. 6 UPD Hizon Richard Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg SG 21-5 SG 21-8 SG 21-8 7 UPD Reyes Joseph Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg Gerard SG 21-6 SG 21-8 SG 21-8 8 UPD Valdez Adrian Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg Roy SG 21-5 SG 21-8 SG 21-8 9 UPD Alarcon Louis Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg SG 21-5 SG 21-8 SG 21-8 10 UPD Palmiano Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg Hilario Sean SG 21-5 SG 21-8 SG 21-8 11 UPD Pedrasa Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg Jhoanna SG 21-5 SG 21-8 SG 21-8 Rhodette 12 UPD Diaz, Rolando Asst. Prof. 7 - Asst. Prof. 7 Asst. Prof. 7 Col. of Engg Ramon SG 21-5 SG 21-8 SG 21-8

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Recommende Rank Promotion d Rank Cnt CU/College Name (as of 31 Dec (as of Nov Appeal (as of 18 May 2013) 2014) 2015) 13 UPD Mijares, Assoc. Prof. 1 Assoc. Prof. Assoc. Prof. 7 Assoc. Prof. 7 ASP Armand 7 SG 25-8 SG 25-8 14 UPD Yglopaz, Anna Asst. Prof. 7 - to cross rank Assoc. Prof. 1 CAL Maria 15 UPD Florendo, Assoc. Prof. 2 Assoc. Prof. Assoc. Prof. 7 Assoc. Prof. 7 CHE Raquel 7 SG 25-8 SG 25-8 16 UPD Oyzon, Maria Asst. Prof. 6 Asst. Prof. 7 Assoc. Prof. 1 Assoc. Prof. 1 Col. of Vanessa Educ. 17 UPD Planta, Ma. Assoc. Prof. 4 Assoc. Prof. Assoc. Prof. 7 Assoc. Prof. 7 CSSP Mercedes 7 SG 25-8 SG 25-8 18 UPD Lusterio-Rico, Assoc. Prof. 7 Prof. 5 Prof. 6 Prof. 6 CSSP Ruth

Additional List for UP Diliman

Rank Promotion Recommended Rank Name (as of 31 Dec 2013) (as of 14 Nov 2014) (as of 26 May 2015) Marciano, Joel Joseph Prof. 1 Prof. 7 Prof. 9 Pacheco, Benito Prof. 6 Prof. 10 Prof. 12 Tan, Ma. Corazon Asst. Prof. 5 Asoc. Prof. 2 Assoc. Prof. 4

UP Los Baños

Recommended Rank Promotion Rank Cnt CU/College Name (as of 31 Dec (as of Nov Appeal (as of 18 May 2013) 2014) 2015) 1 UPLB Rosario Baria Asst. Prof. 6 Asst. Prof. 7 to cross rank Assoc. Prof. 1 CAS 2 UPLB Gloria Luz Prof. 4 Prof. 10 Prof. 12 Prof. 12 CAS Nelson 3 UPLB Catelo, Salvador Prof. 4 Prof. 5 Prof. 11 Prof. 8 Col. of Eco & Mgt 4 UPLB Piadozo, Ma. Prof. 1 Prof. 5 Beyond Prof. Prof. 6 Col. of Eco. Eden 7 & Mgt. 5 UPLB Bustos, Angelina Asst. Prof. 6 Asst. Prof. 7 to cross rank Assoc. Prof. 1 Col. of Human Eco. 6 UPLB Hurtada, Wilma Prof. 1 Prof. 7 Prof. 12 Prof. 9 Col. of Human Eco. 7 UPLB Vivian Gonzales Assoc. Prof. 5 - Assoc. Prof. 6 Assoc. Prof. 7 CPAf 8 UPLB Wilfredo Carada Prof. 2 - Prof. 8 Prof. 4 CPAf

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1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

Additional List for UP Los Baños

Recommended Rank Promotion Rank Cnt Name (as of 31 Dec Appeal (as of Nov 2014) (as of 20 May 2013) 2015) 1 Divina, Billy Assoc. Prof. 7 Not included in Prof. 4 Prof. 3 promotion 2 Querijero, Nelson Assoc. Prof. 5 Assoc. Prof. 7 Prof. 6 Prof. 1 Vincent 3 Mojico, Loida Assoc. Prof. 5 Assoc. Prof. 7 Prof. 1 Prof. 1 4 Sison, Virgilio Assoc. Prof. 5 Assoc. Prof. 7 Prof. 6 Prof. 1 5 Aquino, Nanette Asst. Prof. 3 Asst. Prof. 6 Asst. Prof. 7 Asst. Prof. 7 6 Zapata, Normito, Jr. Asst. Prof. 4 Asst. Prof. 7 Assoc. Prof. 1 Asst. Prof. 7 7 Jose, Editha Asst. Prof. 6 Not included in Asst. Prof. 7 Asst. Prof. 7 promotion 8 Valientes, Rodger Asst. Prof. 2 Asst. Prof. 4 Asst. Prof. 6 Asst. Prof. 6 9 Daite, Richard Asst. Prof. 1 Asst. Prof. 2 Asst. Prof. 3 Asst. Prof. 3 10 Catelo, Maria Assoc. Prof. 4 Assoc. Prof 5 Assoc. Prof. 6 Assoc. Prof. 6 Angeles 11 Pateña, Lilian Assoc. Prof. 4 Not included in Assoc. Prof. 6 Assoc. Prof. 6 promotion 12 Dimasuay, Lynie Assoc. Prof. 4 Not included in Assoc. Prof. 6 Assoc. Prof. 5 promotion 13 Añonuevo, Augustus Asst. Prof. 5 Asst. Prof. 7 Assoc. Prof. 4 Assoc. Prof. 2 14 Gonzalez-Flor, Asst. Prof. 6 Asst. Prof. 7 Assoc. Prof. 1 Assoc. Prof. 1 Benjamina Paula

UP Manila

Cnt CU/College Name Rank Promotion Appeal Recommended (as of 31 Dec (as of Nov Rank 2013) 2014) (as of 18 May 2015) 1 UPM Pagkatipunan, Prof. 2 - Prof. 6 Prof. 3 Col. of Med. Paulo Maria 2 UPM Estacio, Prof. 5 Prof. 7 Prof. 12 Prof. 12 Col. of Med. Rhodora

Highlights of the Discussion

1. President Pascual clarified that although the appeals are under the 2014 merit promotion, the effectivity of these appeals would be on 1 January 2015.

2. Regent Albarracin sought clarification on the rank because there was a faculty member who currently holds an Associate Professor 7 but is appealing for the same rank of Associate Professor 7.

3. President Pascual said that although it was the same rank, the salary grade-step would be raised. Under the current salary structure, there are academic ranks that each has more than one salary grade-step (e.g., Associate Professor 7 can be SG 25-6, SG 25-7,

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or SG 25-8). It is also possible that one would get a rank promotion with no salary increase (e.g., Professor 11 and Professor 12 have the same salary grade-step of SG 29-8). The salary structure of the UP faculty needs to be rationalized. This is being planned by the UP System Administration.

4. Chair Licuanan suggested that the President can form a Technical Working Group to review the faculty salary structure.

D. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:

UP Los Baños

Asst. Prof. VERNANS V. BAUTISTA, Assistant Professor 4, College of Arts and Sciences, effective 1 June 2015 until 31 July 2016 Asst. Prof. ANNA MARIEL U. TOLEDO, Assistant Professor 1, College of Arts and Sciences, effective 1 June 2015 until 31 December 2015

UP Manila

Assoc. Prof. FRANCISCO E. ANACLETO, Associate Professor 7, College of Medicine, effective 4 February 2015 until 31 December 2015 Asst. Prof. EFRELYN A. IELLAMO, Assistant Professor 1, College of Nursing, effective 24 March 2015 until 31 December 2015 Asst. Prof. ARNOLD B. PERALTA, Assistant Professor 1, College of Nursing, effective 24 March 2015 until 31 July 2015

E. Appointment of Faculty

Note: These proposed appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

E.1 Transfer to Permanent Status

UP Diliman

Asst. Prof. MA. MICHAELA LUISA J. ATIENZA, Assistant Professor 4, College of Arts and Letters, effective 28 May 2015

Asst. Prof. BRYAN Q. ENGAY, Assistant Professor 5, UP Diliman Extension Program in Pampanga, effective 28 May 2015

UP Los Baños

Asst. Prof. GEMMA U. REYES, Assistant Professor 1, College of Economics and Management, effective 28 May 2015 Asst. Prof. MARIA LUISA G. VALERA, Assistant Professor 1, College of Economics and Management, effective 28 May 2015

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UP Manila

Assoc. Prof. EDUARDO R. BAUTISTA, Associate Professor 3, College of Medicine, effective 28 May 2015 Assoc. Prof. MARIA TERESA JULIETA U. BENEDICTO, Associate Professor 3, College of Medicine, effective 28 May 2015 Asst. Prof. YVES Y. PALAD, Assistant Professor 4, College of Allied Medical Profession, effective 28 May 2015

E.2 Extension of Appointment Beyond Compulsory Retirement Age of 65

UP Diliman

Prof. PAMELA C. CONSTANTINO, Professor 12, College of Arts and Letters, effective 16 June 2015 until 31 December 2015 Prof. ROLANDO P. DAYCO, Professor 7, Technology Management Center, effective 10 May 2015 until 31 July 2015 Prof. MARIA LYRA T. DEL CASTILLO, Professor 12, College of Social Work and Community Development, effective 25 May 2015 until 31 July 2015 Prof. CARMENCITA P. DEL VILLAR, Professor 9, College of Arts and Letters, effective 31 January 2015 until 31 July 2015 Prof. EDUARDO T. GONZALEZ, Professor 7, Asian Center, effective 1 January 2015 until 31 July 2015 Prof. MA. CARMEN C. JIMENEZ, Professor 12, College of Social Sciences and Philosophy, effective 24 March 2015 until 31 July 2015 Prof. RENE E. OFRENEO, Professor 12, School of Labor and Industrial Relations, effective 8 May 2015 until 31 July 2015 Prof. JORGE V. SIBAL, Professor 11, School of Labor and Industrial Relations, effective 21 April 2015 until 31 July 2015 Prof. CORAZON D. VILLAREAL, Professor 12, College of Arts and Letters, effective 22 April 2015 until 31 July 2015 UP Manila

Prof. RHODORA C. ESTACIO, Professor 7, College of Medicine, effective 24 June 2015 until 31 December 2015

NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS from Item A to E, including sub-items.

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MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD

The Board CONFIRMED the following:

ACADEMIC MATTERS

A. Confirmation of the Approval by the Board of Regents of the UP Budget Proposal for FY 2016 Through a Referendum Conducted on 7 May 2015

Amount (‘000) Baseline, FY 2015 NEP P 8,270,495 Additional Requirements 16,398,745 Total P 24,669,240 ======The additional funding requirements over and above the baseline budget are for the following:

AMOUNT PARTICULARS (‘000) A. UP System and Constituent Universities 1. Personal Services 1,427,671 2. MOOE 2,152,787 3. Capital Outlays 7,316,505 4. Equipment Outlays 2,370,203 5. Land and Land Improvement Outlays 611,000 Total, UP System and other CUs 13,878,166

B. UP PGH 1. Personal Services 846,002 2. MOOE 666,977 3. Capital Outlays 1,007,600 Total, UP PGH 2,520,579

Grand Total 16,398,745

Highlights of the Discussion

1. Regent Albarracin informed the Board that when the 2016 Budget Proposal was discussed with the BOR Finance Committee, the Committee recommended certain improvements like providing the source of money corresponding to the use of the money. For example, if there is a research project funded by DOST, then it should show under the projects funded by DOST or laboratories funded from the tuition increase and funded from GAA. In that way, there is a connection between the use of the funds and the source of the funds for better appreciation. Regent Albarracin suggested that the budget show how the money from the lease contracts, such as that for UP-Ayala Technohub, is spent.

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2. Student Regent Macuha requested the UP Administration to hasten the process regarding the appeal for additional faculty items.

3. Chair Licuanan said that she had a whole session with DBM about the additional faculty items and DBM is still working on it. According to DBM, UP has about 1000 unused plantilla items. What DBM would normally do though is to subtract the existing items from the number being requested.

4. Student Regent Macuha said that the students are concerned about the availability of their subjects because there is a shortage of faculty teaching some courses and the solution is to have additional faculty items.

B. Recommendation of UP Diliman for Dr. CANDIDO CABRIDO, JR. of the School of Urban and Regional Planning (SURP) to cross-rank From Associate Professor 7 To Professor 5 under the BOR policy on Automatic Promotion based on the Guidelines for the Merit Promotion of Faculty Members who are Eligible to Cross- Rank and are due for Compulsory Retirement (1258th BOR meeting 29 July 2010)

Based on the SURP Academic Personnel Committee’s (APC) thorough evaluation of the accomplishments of Dr. Cabrido, he got a total score of 93.75 for his accomplishments that merit a Professor 5 promotion. The SURP APC followed the rating system in the Faculty Guidelines “Shaping our Institutional Future” in rating the accomplishments of Dr. Cabrido.

Dr. Cabrido, who has an extension of service beyond compulsory retirement effective 03 May – 30 June 2015, was included in the SAGAD Award for the 2014 Faculty Merit Promotions since he was unable to meet the publication requirement to cross-rank to the professor level.

However, two articles in the ISI-listed journal Asia Life Sciences Volume 24, No. 24 July-December 2015 were published last 30 March 2015 to comply with the publication requirements; thus UP Diliman’s recommendation to cross-rank.

The President approved the automatic promotion on 30 April 2015, subject to confirmation of the Board.

C. Agreements/Contracts

Note: These agreements have gone through the standard University processes from the Constituent Universities (CU’s) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

UNIT TITLE PROJECT / AMOUNT / DURATION UP 1 Contract of Lease between the Leased Premises: An area not System University of the Philippines and the exceeding 1.5 hectares within Commission on Human Rights the Public Affairs Zone, UP (CHR) Campus

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Lease Period: Twenty-five (25) years, effective from the date of signing of this Lease by the Parties

Rental Amount: Fifty pesos (P50) per square meter per month, payable monthly within the first five (5) days of every month, with escalation rate of 5% per annum, subject to the following special conditions:

a. Construction shall commence at the latest by the Second Quarter of 2016, and the first lease payment shall be due 12 months thereafter.

b. CHR shall pay in advance the lease for the first five-year period without escalation.

c. In case the CHR advances the lease payments for the succeeding five-year period(s), a cumulative 5-year escalation rate of 12.5% shall be applied.

The lease shall be subject to review every two (2) years for the duration of the lease upon mutual written agreement. UP 2 Memorandum of Agreement Project: Design and Execution of System between the University of the Civil Works and related site Philippines and the Futbol Pilipinas preparation works for the UP Azkals Foundation, Inc. (The UP Diliman Football Field. Area Board of Regents approved the draft of project site is 15,238 sqm. Memorandum of Agreement at its 1307th meeting on 29 April 2015 and the MOA was signed on 8 May 2015) UP 3 Memorandum of Agreement for the Project: Design and Development System Procurement of I.T. Services for the of DTI’s Online Price Design and Development of DTI’s Monitoring System (Online Online Price Monitoring System PMS) (Online PMS) Project between the University of the Philippines and the Amount: P3,350,000.00 from DTI Department of Trade and Industry (DTI)

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Implementing Unit: UP Information Technology Center (UP ITDC)

Duration: Shall take effect after both parties sign the agreement and shall continue until all deliverables have been accepted, but not later than 31 December 2015 UP 4 Memorandum of Agreement Project: Genomics-Assisted System between the University of the Identification of Molecular Philippines and the Philippine Markers for Pest and Disease Council for Agriculture, Aquatic and Resistance, Yield and Aroma Natural Resources Research and in Philippine Specialty Coffee Development (PCAARRD) Amount: P12,162,663.00

Implementing Unit: Philippine Genome Center (PGC)

Duration: Shall take effect upon its execution and shall be in full force and effect until completion of the project UP 1 Memorandum of Agreement Project: Research Projects/ Diliman between the University of the Extension Collaboration Philippines Diliman and the Marine Environment and Resources Implementing Unit: UP Marine Foundation, Inc. (MERF) Science Institute (UP MSI)

Duration: Five (5) years UP 2 Memorandum of Agreement Project: Publication of 1,000 Diliman between the University of the copies of the 6th series of the Philippines Diliman and the State of the Coast 2012 Philippine Council for Agriculture, Aquatic and Natural Resources Implementing Unit: UP Marine Research and Development – Science Institute (UP MSI) Department of Science and Technology (PCAARRD-DOST) Amount: P380,000.00 from (PCAARRD-DOST)

Duration: Shall take upon signing of the parties and shall remain in force until completion of the outputs agreed upon UP 3 Memorandum of Agreement Project: Drought and Crop Diliman between the University of the Assessment and Forecasting Philippines Diliman and the Philippine Council for Agriculture, Implementing Unit: UP Institute

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Aquatic and Natural Resources of Environmental Science and Research and Development – Meteorology (UP IESM) Department of Science and Technology (PCAARRD-DOST) Amount: P3,913,495.00 from (PCAARRD-DOST)

Duration: Shall be completed within the period of two (2) years, with the PCAARRD- DOST grant covering the period 1 January to 15 November 2015. UP 4 Project Contract between the Project: Graduate Study Program Diliman University of the Philippines for Master’s / Doctoral Degree Diliman and the Japan International (AUN/SEED-Net Project No. Cooperation Agency (JICA) Project UP G1501) Office for ASEAN University Network / Southeast Asia Implementing Unit: College of Engineering Education Development Engineering Network (AUN/SEED-Net) Amount: P3,174,401.00 UP 5 Implementing Agreement for the Project: Exchange of Students Diliman Promotion of Student Exchange between the University of the Duration: Valid for the same Philippines Diliman and the Tokyo period of the Agreement and shall Institute of Technology (TIT) be valid until 28 April 2016 UP 6 Memorandum of Agreement Project: Human Hands as Input Diliman between the University of the Device for an Immersive Virtual Philippines Diliman and the Reality Experience Philippine Council for Industry, Energy, and Emerging Technology Amount: P5,436,641.20 Research and Development (PCIEERD) Implementing Unit: College of Engineering

Duration: Shall take effect upon signing of the parties UP 7 Contract for Aircraft Lease Services Project: Airborne LiDAR Data Diliman for Airborne LiDAR Data Acquisition for Two Hundred Acquisition For Two Hundred Fifty Fifty Five (255) Flying Hours Five (255) Flying Hours between the for the implementation of the University of the Philippines Hazard Mapping of the Diliman and the Asian Aerospace Philippines for PHIL-LIDAR 1 Corp. Program Amount: P10,000,000.00

Implementing Unit: Training Center for Applied Geodesy and Photogrammetry (TCAGP), UP Diliman

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Duration: Shall take effect on the date of receipt by the service provider of the Notice to Proceed UP Open 1 Memorandum of Understanding Project: Cooperative relationship University between the University of the to promote the following: Philippines Open University and the Here’s-Hope Ministries, Inc. 1. Provide social work field (DORCAS House) education placements at DORCAS for post-graduate students from the Social Work program of UPOU; 2. Enhance the social administration, project management, advocacy of children, and case work reporting of DORCAS, whichever is necessary upon agreement of the parties; and 3. Contribute to social development in the Philippines in general and the development of the social work profession in particular.

NOTE: The Board gave an omnibus confirmation for Items A-C, including all its sub-sections and sub-items.

MATTERS SUBMITTED FOR INFORMATION

OF THE BOARD

The Board NOTED the following:

A. Delegated Authority to the President, subject to INFORMATION of the Board

1. Proposed UP Diliman Academic Calendar for Academic Year 2015-2016

The proposed UP Diliman academic calendar for AY 2015-2016 was approved by the UP Diliman Executive Committee through a referendum at its 22-23 April 2015 meeting. The President approved the academic calendar on 29 April 2015.

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2. Proposed UP Los Baños Academic Calendar for Academic Year 2015-2016

The proposed academic calendar for AY 2015-2016 was approved by the UPLB Executive Committee through a referendum. The Officer-In-Charge of the University approved the academic calendar on 15 May 2015.

3. Contracts/Agreements

(Delegated Authority to the President subject to information of the Board [cost not exceeding P75 Million Pesos, 1286th BOR Meeting, 28 February 2013])

Note: These agreements have gone through the standard University processes from the Constituent Universities (CUs) concerned and the University System. In cases where there were irregularities in the processes, the documents were returned for review of or to exact compliance by the concerned.

CU Title of Parties to the Contract/s PROJECT / AMOUNT / DURATION UP 1 Construction Agreement between the Project: Proposed Budget System University of the Philippines and Paul Office Site Development G. Marquez, doing business under the and Storage Room, name and style of PGM Construction Apacible St. PNB and Plumbing Services Building, UP Diliman

Amount: P519,633.03

Duration: Seventy-five (75) calendar days UP 1 Construction Agreement between the Project: Proposed College of Diliman University of the Philippines Diliman Law Canteen located at and Modesto P. Villegas, doing College of Law, UP business under the name and style of Diliman, QC. M.P. Villegas Construction Amount: P1,295,730.01

Duration: Sixty (60) Calendar days

UP 2 Deed of Donation between the Project: Establishment of two Diliman University of the Philippines Diliman (2) Federico E. Puno (Donee) through the UP Engineering Professorial Chairs in Research and Development Engineering at the College Foundation, Inc. (UPERDFI) and the of Engineering, UP Semirara Mining and Power Diliman Corporation (Donors) Amount: Initial fund of P2,500,000

Duration: Will commence Academic Year 2015- 2016

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UP 3 Deed of Donation between the Project: Establishment of four Diliman University of the Philippines Diliman (4) Federico E. Puno (Donee) through the UP Engineering Professorial Chairs in Research and Development Energy Engineering at the Foundation, Inc. (UPERDFI) and the College of Engineering, UP following: Diliman 1. San Roque Power Corporation, 2. Team Energy Foundation, Inc., 3. Amount: P120,000.00/year Marubeni Philippines Corporation (Donors) Duration: Academic Year 2015-2016 and committed to donate same amount every year for five years UP 4 Deed of Donation between the Project: Establishment of Diliman University of the Philippines Diliman Chancellor Ernesto G. (Donee) through the UP Engineering Tabujara Professorial Research and Development Chair in Engineering at Foundation, Inc. (UPERDFI) and The the College of Family of Ernesto G. Tabujara Engineering, UP Diliman represented by Ricardo A. Tabujara III and Victor N. Villagracia (Collectively Amount: Initial fund of referred as Donor) P120,000.00 and committed to donate same amount every year for five years

Duration: Academic Year 2015-2016 and committed to donate same amount every year for five years UP 5 Deed of Donation between the Project: Upgrade of Lecture Diliman University of the Philippines Diliman Hall 120 located at the (Donee) and the Manila Electric ground floor of the EEEI Company (MERALCO) (Donor) Building

Amount: P4,000,000.00

Beneficiary: Electrical and Electronics Engineering Institute (EEEI), UP Diliman

NOTE: The Board gave an omnibus notation for Items A.1–A.3, including all its sub-items.

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OTHER MATTERS

A. Petition in the OASH Case No. 002-2012 (For Sexual Harassment) Requesting that the One-Year Suspension on Grounds of Sexual Harassment be Replaced with Compulsory Community Work

Highlights of the Discussion

1. Atty. Maria Inez Vasquez of the Office of the Vice President for Legal Affairs (OVPLA) narrated to the Board a summary of the facts of the case leading to the filing of a complaint by the victim to the Office of Anti-Sexual Harassment (OASH). The OASH then started its investigation. After the respondent’s admission of having committed the offenses, the Office of the Chancellor issued the decision finding the accused guilty of sexual harassment and imposed a penalty of one-year suspension upon the student-respondent. The student-respondent is asking for clemency that the one-year suspension be changed to community service, which was the recommendation by the OASH who handled the case. However, since the penalty of sexual harassment is not provided in the Implementing Rules of the Anti-Sexual Harassment Act, the OASH cannot impose such a sanction and instead, recommended to the student to petition the Board to change the penalty.

2. The OASH and the Chancellor found that the student committed a grave misconduct with expulsion as a penalty. However, due to several mitigating circumstances, such as, the ready admission of the guilt, the remorse of the student, and some personal circumstances, the penalty of expulsion was changed into one-year suspension.

3. Faculty Regent Padilla asked the minimum and the maximum penalty for the offense under the implementing rules to understand the basis of the Chancellor for the one- year suspension instead of expulsion.

4. Atty. Vasquez explained that the maximum penalty is expulsion and the minimum is one-day suspension. The penalty of expulsion was reduced to one-year suspension because of several mitigating circumstances enumerated earlier. According to the Chancellor, he was following precedent that mitigating circumstances have been recognized by the university.

5. According to Atty. Vasquez, community service as a penalty had already been imposed by the Board of Regents before but for a hazing case. Under the 2012 Code of Conduct for the Students, community service may be imposed but not to offenses involving bodily harm. Sexual harassment falls under bodily harm based on the new Code. However, the offense happened prior to the application of the new Code of Students Conduct which was approved in 2014.

6. Regent Gonzalez-Montinola asked if the rule states that the Chancellor can reduce the suspension period to as short as one day because she was uncomfortable doing an exemption to the rule by allowing community service as a penalty, when the Chancellor, on his own, can lower the suspension period.

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7. Atty. Vasquez confirmed that it is within the rule that the Chancellor can reduce the penalty because even at the level of the Student Disciplinary Tribunal, the mitigating circumstances have already been recognized.

8. Faculty Regent Padilla reiterated that the main reason the case was with the Board was that the Chancellor cannot convert the one-year suspension to community service.

9. Regent Gonzalez-Montinola suggested reverting the matter to the Chancellor instead of the Board of Regents making the exemption. While the Chancellor cannot convert the suspension to community service, he can always lower the suspension period.

10. As stipulated in the UP Charter, the Board is duty-bound to take action because it has the final decision on disciplinary action for student discipline.

11. Regent Gonzalez-Montinola said that the Board may deny the community service as a penalty because it is an exemption to the rule and the Board is not making an exemption to the rule.

12. Atty. Bernad read the dispositive portion of the decision saying that the Chancellor’s Office “finds the respondent guilty of grave offense of sexual harassment as charged. In view of the mitigating circumstances, the Office meted out the penalty of one-year suspension, subject to the qualification that if the respondent is amenable to and wishes to avail himself of the alternative penalty of community service as suggested by the Hearing Committee, he should address and file a petition to that effect to the Board of Regents through the UP President. Accordingly and unless otherwise decreed, the penalty of one-year suspension stands.” The student made the petition to the Board of Regents asking if he can be allowed to avail of alternative penalty of community service.

13. Student Regent Macuha asked if the penalty of suspension has already been served since the decision of the Chancellor came out in 2013. Atty. Vasquez said that the Office of the University Registrar has clarified that the respondent has not served the suspension yet.

14. Atty. Bernad said that the student-respondent has already finished his academic requirements and has applied for graduation but he would only be able to graduate after the suspension has been served.

15. The decision being sought from the Board was whether it is willing to allow the student to avail of the alternative penalty of community service, as suggested by the Hearing Committee.

16. Student Regent Macuha moved for the disapproval of the petition and the Board carried out the motion.

17. Secretary De Las Llagas said that her office can send the decision to the Chancellor with the advice to observe strict confidentiality.

18. Since the rule on sexual harassment requires strict confidentiality, President Pascual asked how the community may be informed of the penalties that they will likely face

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if they do something similar. The information should show that there are actual cases for which guilty parties are being penalized.

19. Atty. Vasquez said that under the UP rule on sexual harassment, individual privacy has to be respected and protected which is why the names of persons involved were changed to aliases.

20. Secretary De Las Llagas said that during the incumbency of the President since 2011, the OSU has removed from the Gazette the names of those involved in sexual harassment and other critical cases. For purposes of informing the public that there is an actual case and for the public to know the decisions of the Board, her office can omit the real names of the parties concerned and publish the case in the UP Gazette.

21. President Pascual suggested omitting the campus involved as well. In addition, Atty. Vasquez said that the dispositive portion stating the decision of the Board can be published without going into the factual details since recital of the facts might still be basis to identify the victim and the accused.

22. Secretary De Las Llagas assured the body that the publications in the Gazette protect the identity of the person especially if it is a sensitive case.

23. On the correct terminology to use in the decision of the Board, Atty. Vasquez said that the Board is denying the petition of the respondent to avail of the alternative penalty.

24. Regent Gonzalez-Montinola said that it was not actually an alternative penalty.

25. Atty. Bernad agreed but she explained that, that was the statement in the decision so when the case was brought up to the Board, it was a petition to avail of the alternative penalty.

Board Action: DENIED

The President requests permission to travel on official time to Seoul, Korea from 16- 17 September 2015 exclusive of travel time to speak at the 2015 Academy of Korean Studies (AKS) International Conference organized by the Academy of Korean Studies (AKS), Ministry of Education, Korea.

The AKS will provide round trip airfare and hotel accommodation. From UP, the President would like to request for pre-travel allowance, the actual cost of unsponsored meals, and allowance intended for incidentals, all to be taken from the UP International Linkages Fund.

The President also requests permission to use official passport and be exempted from payment of travel tax.

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1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

Board Action: APPROVED

Following are the specifications of the new motor vehicle:

Engine Specification:

1. Direct injection four stroke common rail diesel (D-4D) 2. Displacement - 2.5 Liter Diesel, 4-Cylinder, In-line 16V, Double Overhead Camshaft (DOHC) (Turbo Charged) 3. 13 – 15 seaters (seating capacity) 4. Manual transmission (5speed manual) (Dash-Mounted)

Estimated Price: P1.6M

At present, the Asian Institute of Tourism has three (3) vehicles: one (1) 1984 Toyota Cressida condemned from UP Law Center and transferred to AIT (functioning), one (1) Urvan Nissan Commuter 1990 condemned from NISMED and transferred to AIT for condemnation (not functioning), and one (1) Hino Tourist Bus (Model 1979) (functioning) . The 1984 Toyota Cressida (Plate # PEP 876) is being used by faculty and staff on official functions. The Hino Tourist Bus (Plate # SAS 747) is frequently used by various UP units for travel within Metro Manila and nearby provinces.

The acquisition of this vehicle is extremely necessary in order to fulfill the main functions of the Institute. Given the age of these vehicles, AIT incurs high repair and maintenance expenses due to high fuel consumption and frequent breakdown. Hence, AIT urgently needs to procure a new vehicle and eventually condemn its existing vehicles in order to reduce maintenance repair and fuel expenses which will result in substantial savings. Furthermore, the new vehicle will be a significant resource in AIT's plan of hosting international conferences as part of its internationalization program.

Board Action: APPROVED

D. Special Meeting of the Board to Discuss Policy Issues

1. Chair Licuanan requested Secretary De Las Llagas to schedule the special meeting either in August or September as requested by Regent Albarracin to discuss longer term concerns. 2. Secretary De Las Llagas said that the Office of the Secretary with the President and the Special Assistant to the President are ready to do the special meeting. Her office will arrange with Chair Licuanan and with the President to find a time where everyone is really free.

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1308th BOR Meeting UP Gazette 28 May 2015 Volume XLV, Number 13

3. Regent Gonzalez-Montinola suggested two matters that may be discussed at the special meeting: (1) policies on Professorial Chairs, and (2) facilities upkeep and maintenance. Board Action: NOTED

E. Comparative rental rates of the two churches in UP Diliman 1. President Pascual recalled that Regent Albarracin asked in a previous meeting whether the rental rate being charged to the Church of the Risen Lord is comparable to the rental rate of the Catholic Church. Per calculation, both churches are paying the same rate per square meter per year. 2. Chair Licuanan said it was good to have no discrimination and favored treatment. Board Action: NOTED

NOTE: The Board gave an omnibus approval for Items B and C under OTHER MATTERS.

oo0oo

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ADMINISTRATIVE ORDERS

MEMORANDA

BOARD OF REGENTS UNIVERSITY OFFICIALS

Hon. PATRICIA B. LICUANAN, Chair UP SYSTEM Chair, Commission on Higher Education Prof. ALFREDO E. PASCUAL, MBA Hon. ALFREDO E. PASCUAL, Co-Chair Doctor of Pedagogy (honoris causa) President, University of the Philippines President

Hon. PIA S. CAYETANO Prof. GISELA P. CONCEPCION, PhD Chair, Senate Committee on Education, Arts and Culture Vice President for Academic Affairs

Hon. ROMAN T. ROMULO Prof. JOSELITO G. FLORENDO, IMSME Chair, House Committee on Higher and Technical Education Vice President for Planning and Finance

Hon. PONCIANO E. RIVERA, JR. Prof. MARAGTAS SV AMANTE, PhD President, UP Alumni Association Vice President for Administration

Hon. MAGDALENO E. ALBARRACIN, JR. Prof. ELVIRA A. ZAMORA, DBA Member Vice President for Development

Hon. GIZELA M. GONZALEZ-MONTINOLA Prof. J. PROSPERO E. DE VERA III, DPA Member Vice President for Public Affairs

Hon. GEORGINA R. ENCANTO Prof. HECTOR DANNY D. UY, LLB, MNSA Member Vice President for Legal Affairs

Hon. PHILIP IAN P. PADILLA Prof. LILIAN A. DE LAS LLAGAS Faculty Regent MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the BOR Hon. NEILL JOHN G. MACUHA Student Regent *******

Hon. ANNA RAZEL L. RAMIREZ CONSTITUENT UNIVERSITIES Staff Regent

Prof. LILIAN A. DE LAS LLAGAS PROF. MICHAEL L. TAN, PhD MSc. (Trop. Med.), PhD, LLB Chancellor, UP Diliman Secretary of the University and of the BOR PROF. FERNANDO C. SANCHEZ, JR., PhD Chancellor, UP Los Baños

ROF. CARMENCITA D. PADILLA, MD, MAHPS Chancellor, UP Manila

PROF. ROMMEL A. ESPINOSA, PhD Chancellor, UP Visayas

PROF. GRACE J. ALFONSO, PhD Chancellor, UP Open University

The University of the Philippines PROF. SYLVIA B. CONCEPCION, PhD Chancellor, UP Mindanao Gazette is PROF. RAYMUNDO D. ROVILLOS, PhD Published by the Chancellor, UP Baguio Office of the Secretary of the University University of the Philippines PROF. LIZA D. CORRO, LLB Quezon Hall, UP Diliman Campus, Quezon City Dean, UP Cebu

OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS

Lilian A. De Las Llagas MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents (Professor of Public Health, UP Manila)

Virginia R. Ocampo MSc., PhD Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)

S T A F F

Ms. Carla V. Noroña Mr. Glenn D. Bilbao Executive Assistant III Administrative Officer I

Ms. Rosalinda G. Navaja Mr. Jose Jude A. Yapit Board Secretary III Administrative Assistant II

Ms. Mary A. Espejo Mr. Dante C. Ceguerra Administrative Officer V Administrative Assistant II

Ms. Anna Marie R. Demeterio Mr. Cenon E. Maximo Administrative Officer V Administrative Assistant I

Ms. Jovita P. Fucio Mr. Cesar R. Nilo Board Secretary II Administrative Assistant I

Ms. Karisha Anne E. Cruz Ms. Virginia A. Olivera Researcher Administrative Aide IV

Ms. Candelaria A. Bachini Mr. Angelito A. Santos Senior Administrative Assistant I Administrative Aide IV

Ms. Zenaida A. Ballarta Mr. James M. Aliwalas Senior Administrative Assistant 1 Driver

Ms. Marissa P. Guzman Mr. Emmanuel P. Labrador, Jr. Administrative Assistant V Custodial Worker

The University of the Philippines

GAZETTE

Editors Prof. Virginia R. Ocampo

Prof. Lilian A. De Las Llagas

Consultant

Prof. Patricia R. P. Salvador-Daway

Production Staff

Rosalinda G. Navaja Marissa P. Guzman

Web Administrators Glenn D. Bilbao Anna Marie R. Demeterio

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Published by the Office of the Secretary of the University University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City