Council Meeting Agenda

COUNCIL MEETING AGENDA

Tuesday, August 14th, 2018 7:00 p.m. Municipal Office – Council Chambers – 217 Harper Road

6:00 p.m. Public Meeting – Comprehensive Zoning By-Law Amendment 7:00 p.m. Council Meeting

Chair, Reeve Keith Kerr

1. CALL TO ORDER

2. AMENDMENTS/APPROVAL OF AGENDA

3. DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

4. APPROVAL OF MINUTES

i) Council Meeting – June 26th, 2018 – attached, page 14.

Suggested Motion by Councillor RoxAnne Darling: “THAT, the minutes of the Council Meeting held on June 26th, 2018, be approved as circulated.”

ii) Council Meeting (Closed Session – Labour Relations) – June 26th 2018 – to be distributed at the meeting.

Suggested Motion by Councillor Fred Dobbie: “THAT, the minutes of the Council Meeting (Closed Session – Labour Relations) held on June 26th, 2018, be approved as circulated.”

Page 1 of 106 iii) Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) – June 26th, 2018 – to be distributed at the meeting.

Suggested Motion by Deputy Reeve Brian Campbell: “THAT, the minutes of the Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) held on June 26th, 2018, be approved as circulated.” iv) “Special” Council Meeting – July 24th, 2018 – attached, page 30.

Suggested Motion by Councillor Jennifer Dickson: “THAT, the minutes of the “Special” Council Meeting held on July 24th, 2018, be approved as circulated.” v) “Special” Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) – July 24th, 2018 – to be distributed at the meeting.

Suggested Motion by Councillor Greg Hallam: “THAT, the minutes of the Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) held on June 26th, 2018, be approved as circulated.” vi) Committee of the Whole Meeting – August 7th, 2018 – attached, page 33.

Suggested Motion by Councillor Mark Burnham: “THAT, the minutes of the Committee of the Whole Meeting held on August 7th, 2018, be approved as circulated.” vii) Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation – 113 Ernest Way) – August 7th, 2018 – to be distributed at the meeting.

Suggested Motion by Councillor Judy Farrell: “THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation – 113 Ernest Way) held on August 7th, 2018, be approved as circulated.” viii) Committee of the Whole Meeting (Closed Session – Identifiable Individuals) – August 7th, 2018 – to be distributed at the meeting.

Suggested Motion by Councillor RoxAnne Darling: “THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Identifiable Individuals) held on August 7th, 2018, be approved as circulated.”

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5. DELEGATIONS & PRESENTATIONS

i) Public Meeting - Request to Close Unopened Road Allowance – MacNeil – attached, page 48.

i) CLERK REVIEW OF FILE

ii) APPLICANT COMMENTS

iii) PUBLIC COMMENTS

iv) RECOMMENDATION

6. CORRESPONDENCE

None.

7. MOTIONS

i) Potential Private Road Grant Program.

Suggested Motion by Councillor Fred Dobbie: “THAT, a 0.5% levy increase for a Private Road Grant Program be referred to the 2019 Budget discussions.”

ii) Report #PD-2018-16 – Severance Application – Button/Huiskamp.

Suggested Motion by Deputy Reeve Brian Campbell: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Applications for NANCY PATRICIA BUTTON and WILLIAM JOHN CALVIN HUISKAMP, #B18/034 and #B18/035 (Part Lot 7, Concession 8, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

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5. That, development or site plan control agreements shall be required on the undeveloped proposed lot and on the retained lot.

6. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

7. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

8. That, the applicant shall provide confirmation of the title to the road adjacent to the severed lot. If the road should be owned by the Township, but title is incorrect, the Township shall be responsible for the costs relating to the survey of the road (if required), and the applicant shall be responsible for all other costs to correct title.” iii) Report #PD-2018-17 – Severance Application – Larmon.

Suggested Motion by Councillor Jennifer Dickson: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for VELMA RUTH LARMON, #B18/041 (Part Lot 22 and 23, Concession 4, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.”

Page 4 of 106 iv) Report #PD-2018-18 – Severance Application – Murphy.

Suggested Motion by Councillor Greg Hallam: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for JAMES FRANCIS MURPHY and GLORIA ANNE MURPHY, #B18/020 (Part Lot 20 and 21, Concession 5, geographic Township of North Burgess) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

7. That, sufficient lands shall be dedicated to the Township along the frontage of the lots to be severed to meet the Township’s road widening requirements at no cost to the Township, if required. v) Report #PD-2018-19 – Severance Application – Parks.

Suggested Motion by Councillor Mark Burnham: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for SANDRA LYNN PARKS, #B18/050 (Part Lot 13 and 14, Concession 7, geographic Township of South Sherbrooke) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. Page 5 of 106

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands

6. That, the applicant shall obtain an entrance permit from the County off of Bolingbrooke Road.” vi) Report #PD-2018-20 – Severance Application – Sinclair.

Suggested Motion by Councillor Judy Farrell: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for EVELYN GLADYS JOYCE SINCLAIR, #B18/022, #B18/023 and #B18/024 (Part Lot 26 and 27, Concession 10, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

7. That, sufficient lands shall be dedicated to the Township along the frontage of the lots to be severed to meet the Township’s road widening requirements at no cost to the Township, if required.

Page 6 of 106 vii) Report #CBO-2018-06 - Building Department Report – January to August 2018.

Suggested Motion by Councillor Fred Dobbie: “THAT, Report #CBO-2018-06– Building Department Report – January to August 2018 be received as information.” viii) New Fire Safety Regulations under the Fire Protection and Prevention Act, 1997.

Suggested Motion by Deputy Reeve Brian Campbell: “WHEREAS, Ontario Regulation 379/18, Firefighter Certification, requires mandatory certification for firefighters hired after July 1, 2019 and mandatory certification for new and existing firefighters in certain roles as of January 1, 2020;

AND WHEREAS, the Council of Tay Valley Township supports in principle the concept and need for training;

AND WHEREAS, new firefighters, in order to become certified will be required to undertake approximately 300 hours of training within a two year period before they can fulfill their full duties as a firefighter;

AND WHEREAS, these requirements significantly increase the cost of training and put a financial strain on rural, volunteer based fire departments such as the Drummond/North Elmsley Tay Valley Fire Rescue;

AND WHEREAS, these requirements negatively impact recruitment by decreasing the ability for community members to join a volunteer based fire department such as the Drummond/North Elmsley Tay Valley Fire Rescue and decreases the retention of volunteers, thereby putting the fire department at risk for providing fire suppression and prevention services to the public;

AND WHEREAS, training for a volunteer firefighter under the current model requires ongoing evening and weekend training during times that are compatible within the normal daily activities of individuals who have a strong commitment to their community;

NOW THEREFORE BE IT RESOLVED THAT, the Minister of Community Safety and Correctional Services consider allowing for a longer period of time for implementation and completion of the required training;

THAT, the Council of the Corporation of Tay Valley Township requests the Minister of Community Safety and Correctional Services to provide assistance with funding to help lessen the financial burden on rural volunteer based fire departments;

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AND THAT, this resolution be forwarded to the local municipalities within Lanark County, the Association of Municipalities of Ontario (AMO) and the local MPP.” ix) Report #PW-2018-17 – Roadside Brushing Tender Award.

Suggested Motion by Councillor Greg Hallam: “THAT, Schedule “A” and Schedule “B” of the Roadside Brushing Tender #2018-PW-010 be awarded to Tor-Mac Tree Service Ltd;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.” x) Report #C-2018-12 – Bicycle Tay Valley Proposal.

Suggested Motion by Councillor Mark Burnham: “THAT, the proposed Tay Valley Township Bicycling Program as outlined in Report #C-2018-12 be implemented.” xi) Report #C-2018-15 – Residential Rental Maintenance Standards.

Suggested Motion by Councillor Judy Farrell: “THAT, Report #C-2018-15 – Residential Rental Maintenance Standards be received for information.” xii) Report #C-2018-16 – Procedural By-Law.

Suggested Motion by Councillor RoxAnne Darling: “THAT, the draft Procedural By-Law as attached in Report #C-2018-16 – Procedural By-Law be approved in principle;

AND THAT, the necessary Public Meeting be called for September 4th, 2018.” xiii) Council Communication Packages.

Suggested Motion by Councillor Fred Dobbie: “THAT, the 18-06-14, 18-07-11 and 18-08-01 Council Communication Packages be received for information.” xiv) AMO Stands with Canada and Ontario on NAFTA.

Suggested Motion by Deputy Reeve Brian Campbell: “WHEREAS, the North American Free Trade Agreement (NAFTA) governs nearly every aspect of Canada and the United States economic relationship including manufacturing, agriculture, resources industries, and services;

AND WHEREAS, about 80% of all of Ontario’s exports go to the United States and Ontario is the top trading partner of half of all American States; Page 8 of 106

AND WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have significant consequences for workers, consumers, and governments on both sides of the border;

AND WHEREAS, Canada’s and Ontario’s economic future and the continued well-being of communities and their local economies depend on free and fair trading relationships based in current future trade agreements;

NOW THEREFORE, BE IT RESOLVED THAT, Ontario municipal governments, represented by the Association of Municipalities of Ontario (AMO), stand together with the Federal and Ontario governments in their efforts to protect Canadian jobs and local economies;

THAT, AMO will work with the Province of Ontario to support the interests of municipalities and communities affected by trade disputes and during ongoing trade agreement negotiations;

THAT, AMO will work with the Federation of Canadian Municipalities to ensure that Canada understands the municipal impacts affected by trade disputes and during ongoing trade agreement negotiations;

AND FURTHER THAT, the Council of the Corporation of Tay Valley Township supports AMO’s resolution.”

8. BY-LAWS

i) By-Law No. 2018-034 – Code of Conduct for Members of Council and Local Boards – attached, page 58.

Suggested Motion by Councillor Jennifer Dickson: “THAT, By-Law No. 2018-034, being a by-law to adopt a Code of Conduct for Members of Council and Local Boards, be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

ii) By-Law No. 2018-035 – Maximum Rates of Speed – attached, page 84.

Suggested Motion by Councillor Greg Hallam: “THAT, By-Law No. 2018-035, being a by-law to Set the Maximum Rates of Speed for Motor Vehicles Travelling on Municipal Roads, be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

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iii) By-Law No. 2018-036: Zoning By-Law Amendment - Fournier – attached, page 88.

Suggested Motion by Councillor Mark Burnham: “THAT, By-Law No. 2018-036, being a by-law to Amend Zoning By-Law No. 2012-121 (221 Davern Lane, Part Lot 9, Concession 3, geographic Township of South Sherbrooke), be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

iv) By-Law No. 2018-037: Zoning By-Law Amendment - Poitras – attached, page 92.

Suggested Motion by Councillor Judy Farrell: “THAT, By-Law No. 2018-037, being a by-law to Amend Zoning By-Law No. 2012-121 (Clear Lake Lane, Part Lot 7, Concession 8, geographic Township of South Sherbrooke), be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

v) By-Law No. 2018-038: Zoning By-Law Amendment - Peddie – attached, page 95.

Suggested Motion by Councillor RoxAnne Darling: “THAT, By-Law No. 2018-038, being a by-law to Amend Zoning By-Law No. 2012-121 (Farren Lake Lane 31A, Part Lot 7, Concession 2, geographic Township of South Sherbrooke), be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

vi) By-Law No. 2018-039: Zoning By-Law Amendment - Peddie – attached, page 98.

Suggested Motion by Councillor Fred Dobbie: “THAT, By-Law No. 2018-039, being a by-law to Amend Zoning By-Law No. 2012-121 (Farren Lake Lane 31A, Part Lot 6 & 7, Concession 2, geographic Township of South Sherbrooke), be read a first, second and third time short and passed and signed by the Reeve and Clerk.”

9. COMMITTEE AND STAFF REPORTS

i) Report #PW-2018-18 – OSIM Bridges and Structural Culverts Inspections RFP Award – attached, page 104.

Suggested Motion by Deputy Reeve Brian Campbell: “THAT, the OSIM Bridges and Structural Culverts Inspections, Contract #2018- PW-011, be awarded to Ainley Graham and Associates Ltd.;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.”

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ii) Council Updates.

10. OTHER BUSINESS/GIVING NOTICE

11. CALENDARING: UPCOMING EVENTS

Meeting Date Time Location Public Information Session – August 18th 9:00 a.m. Municipal Office Christie Lake North Shore Road Committee of Adjustment August 20th 5:00 p.m. Municipal Office Meeting Green Energy and Climate August 23rd 10:30 a.m. Municipal Office Change Working Group Meeting Maberly Fair August 25th Maberly Agricultural Fair Grounds Election – Are you on the August 25th 9:00 a.m. Municipal Office Voters’ List Public Meeting – Procedural September 4th 5:00 p.m. Municipal Office By-Law Public Meeting – Zoning By- September 4th 6:00 p.m. Municipal Office Law Amendment Committee of the Whole September 4th 7:00 p.m. Municipal Office Meeting

Labour Management September 11th 8:30 a.m. Municipal Office Committee Meeting OEMC Conference September 12th – Cornwall 14th Library Board Meeting September 17th 5:30 p.m. Perth Library Police Services Board Meeting September 18th 2:00 p.m. Municipal Office Council Meeting September 18th 7:00 p.m. Municipal Office

12. CLOSED SESSION

i) CONFIDENTIAL: Identifiable Individuals.

Suggested Motion by Councillor Jennifer Dickson: “THAT, Council move “in camera” at ___ p.m. to address a matter pertaining to the personal matters about an identifiable individual, including municipal or local board employees regarding identifiable individual’s;

AND THAT, the Clerk remain in the room.”

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Suggested Motion by Councillor Jennifer Dickson: “THAT, Council return to open session at ___ p.m.”

 Chair’s Rise and Report

i) CONFIDENTIAL: Litigation or Potential Litigation – Building Permit #115- 2017.

Suggested Motion by Councillor Greg Hallam: “THAT, Council move “in camera” at ___ p.m. to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Building Permit #115-2017;

AND THAT, the Chief Administrative Officer and Clerk remain in the room.”

Suggested Motion by Councillor Greg Hallam: “THAT, Council return to open session at ___ p.m.”

 Chair’s Rise and Report.

13. CONFIRMATION BY-LAW

i) By-Law No. 2018-040: Confirmation By-Laws – July 24th and August 14th 2018 – attached, page 101.

Suggested Motion by Councillor Mark Burnham: “THAT, By-Law No. 2018-040 being a by-law to confirm the proceedings of the Council meetings held on July 24th and August 14th, 2018, be read a first, second and third time short and passed and signed the Reeve and Clerk.”

14. ADJOURNMENT

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MINUTES

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COUNCIL MEETING MINUTES

Tuesday, June 26th, 2018 7:00 p.m. Tay Valley Municipal Office – 217 Harper Road, Perth, Ontario Council Chambers

ATTENDANCE:

Members Present: Chair, Reeve Keith Kerr Deputy Reeve Brian Campbell Councillor Fred Dobbie Councillor Jennifer Dickson Councillor Mark Burnham Councillor Judy Farrell (left at Councillor Greg Hallam Councillor RoxAnne Darling

Staff Present: Larry Donaldson, Chief Administrative Officer Amanda Mabo, Clerk Angela Millar, Treasurer (left at 8:38 p.m.) Noelle Reeve, Planner (left at 7:27 p.m.) Sean Ervin, Public Works Technologist (left at 8:38 p.m.)

Regrets: None

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m. A quorum was present.

2. AMENDMENTS/APPROVAL OF AGENDA

i) Addition Under By-Laws: Appoint Chief Building Official ii) Addition Under Committee and Staff Reports: Surplus Fire Department Vehicles – South Sherbrooke Fire Station iii) Addition under Other Business: Otty Lake Side Road iv) Deletion Under Closed Session: Confidential: Identifiable Individuals

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3. DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None at this time.

4. APPROVAL OF MINUTES

i) Council Meeting – May 15th, 2018.

RESOLUTION #C-2018-06-04 MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, the minutes of the Council Meeting held on May 15th, 2018, be approved as circulated.” ADOPTED

ii) Committee of the Whole Meeting – June 5th, 2018.

RESOLUTION #C-2018-06-05 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, the minutes of the Committee of the Whole Meeting held on June 5th, 2018, be approved as circulated.” ADOPTED

iii) Committee of the Whole Meeting (Closed Session – (Disposition of Land – Maberly Pines Subdivision) – June 5th, 2018.

RESOLUTION #C-2018-06-06 MOVED BY: RoxAnne Darling SECONDED BY: Judy Farrell

“THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Disposition of Land – Maberly Pines Subdivision) held on June 5th, 2018, be approved as circulated.” ADOPTED

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iv) Committee of the Whole Meeting (Closed Session – Labour Relations – Collective Bargaining) – June 5th, 2018.

RESOLUTION #C-2018-06-07 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Labour Relations – Collective Bargaining) held on June 5th, 2018, be approved as circulated.” ADOPTED

v) Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation) – June 5th, 2018.

RESOLUTION #C-2018-06-08 MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson

“THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation) held on June 5th, 2018, be approved as circulated.” ADOPTED

vi) “Special” Council Meeting – June 5th, 2018.

RESOLUTION #C-2018-06-09 MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, the minutes of the “Special” Council Meeting held on June 5th, 2018, be approved as circulated.” ADOPTED

5. DELEGATIONS & PRESENTATIONS

i) 2018 Tay Valley History Scholarship.

K. Rogers overviewed the report that was attached to the agenda.

ii) Heritage Properties – Bolingbroke Postmaster & Blacksmiths Shop.

E. Edmunston, Heritage Property Selection Committee gave a PowerPoint Presentation – attached, page 18.

6. CORRESPONDENCE

None. Page 16 of 106

7. MOTIONS

i) Report #C-2018-07 – Request to Close Road Allowance – Younes.

RESOLUTION #C-2018-06-10 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, the Applicants request to Stop Up, Close and Sell a portion of the unopened road allowance between Concession 8 & 9, Part Lot 14, geographic Township of South Sherbrooke be denied for the reasons stated in Report #C- 2018-07;

THAT, the Applicants enter into the necessary agreement with the Township in order to bring the unopened road allowance up to a Private Road Standard in order that the Township can assume the road as part of the road system as a seasonally maintained road;

AND THAT, the cost associated with bringing the unopened road allowance to a Private Road Standard be shared between the Applicant and the Township.” ADOPTED

ii) Report #CBO-2018-05 - Building Department Report – January to May 2018.

RESOLUTION #C-2018-06-11 MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, Report #CBO-2018-05– Building Department Report – January to May 2018 be received as information.” ADOPTED

iii) Report #PD-2018-11 – Municipal GHG Challenge Fund Round Two Grant Application.

RESOLUTION #C-2018-06-12 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, the Green Energy and Climate Change Working Group be authorized to put together an application for funding under Ontario’s Municipal Greenhouse Gas Challenge Fund Round Two Grant;

AND THAT, if funding is received, before accepting the funding, a full business case, including scope of work and cost analysis (cost of project, annual maintenance costs, future costs, etc.), be provided to Council for approval.” ADOPTED Page 17 of 106 iv) Report #PD-2018-13 – Severance Application – Moodie.

RESOLUTION #C-2018-06-13 MOVED BY: RoxAnne Darling SECONDED BY: Judy Farrell

“THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for DONNA MOODIE, #B18/021 (Part Lot 25 and 26 Concession 8, geographic Township of North Burgess) be approved subject to the following conditions:

That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

That, the applicant pay any outstanding fees to the Township prior to final approval.

That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

That, payment of $400.00 for the new parcel shall be made to Tay Valley Township representing Cash-in-Lieu of Parklands.” ADOPTED v) Report #PD-2018-15 – Rideau Bluffs Subdivision – Draft Plan Extension.

RESOLUTION #C-2018-06-14 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, a one year extension of the draft approval for the 4 Seasons Subdivision 09-08001 (Rideau Bluffs) be approved.” ADOPTED xv) Report #FIN-2018-04 – 2017 Development Charges Statement.

RESOLUTION #C-2018-06-15 MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson

“THAT, Report #FIN-2018-04 - 2017 - Development Charges Statement be received as information.” ADOPTED

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The Planner left at 7:27 p.m.

xvi) Report #FIN-2018-05 – 2017 Investment Report.

RESOLUTION #C-2018-06-16 MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, Report #FIN-2018-05 – 2017 Investment Report be received as information.” ADOPTED

xvii) Report #FIN-2018-06 – 2017 Planning Act Financial Reporting for Parkland.

RESOLUTION #C-2018-06-17 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, Report #FIN-2018-06 – 2017 Planning Act Financial Reporting for Parkland be received as information.” ADOPTED

xviii) Report #PW-2018-10 – Reallocation of Crack Sealing Budget.

RESOLUTION #C-2018-06-18 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, $15,000 from the crack sealing budget be reallocated to the roadside brushing budget in order to complete additional roadside brushing in 2018.” ADOPTED

xix) Report #PW-2018-11 – Christie Lake North Shore Road - Update.

RESOLUTION #C-2018-06-19 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, Report #PW-2018-11 - Christie Lake North Shore Road – Update be received as information.” ADOPTED

Page 19 of 106 xx) Report #PW-2018-12 – Preferred Autonomous Vehicles Test Corridor.

RESOLUTION #C-2018-06-20 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, Tay Valley Township participate in Ontario Good Roads Association Autonomous Vehicle initiative and that this matter be referred to staff to develop a list of preferred routes within the municipality.” ADOPTED xxi) Report #FIN-2018-08 – Ontario’s Main Street Revitalization Initiative Suggestions.

RESOLUTION #C-2018-06-21 MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson

“THAT, the following proposed projects be approved for Ontario’s Main Street Revitalization Initiatives:

 benches, picnic tables, bicycle stands/racks (Maberly Hall, Maberly Playground/Park, Tennis Courts, Outdoor Ice Rinks x 2, Burgess Hall, Burgess Ball Diamond, Municipal Office, John Millar Park, etc.)  banner replacements (replace with a Tay Valley designed banner)  signage throughout the Township (Hamlet Signage, Gateway Signage, Park Signage, etc.)  John Millar Park – parking lot  electric charging stations.” ADOPTED xxii) Report #CAO-2018-05 – Recreation Cost Sharing Agreement.

RESOLUTION #C-2018-06-22 MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, Council defer entering into the proposed Inter-Municipal Recreation Agreement with the Town of Perth until the new term of Council takes office.” ADOPTED

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xxiii) Closed Meeting Investigation #2017-02- Final Report.

RESOLUTION #C-2018-06-23 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, the Closed Meeting Investigation #2017-02 – Final Report be received for information.” ADOPTED

xxiv) Appointment of Volunteers for the Soccer Program.

RESOLUTION #C-2018-06-24 MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, the Council of the Corporation of Tay Valley Township appoint the following volunteers for the 2018 Soccer Season, subject to the Criminal Records Check Policy:

 Aaron Hamilton” ADOPTED

xxv) 18-05-23 and 18-05-30 Council Communication Packages.

RESOLUTION #C-2018-06-25 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, the 18-05-23 and 18-05-30 Council Communication Package be received for information.” ADOPTED

8. BY-LAWS

i) By-Law No. 2018-021: Ontario Public Service Employees Union - Collective Agreement.

RESOLUTION #C-2018-06-26 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, By-Law No. 2018-021, being a by-law to Authorize the Execution of a Collective Agreement with the Ontario Pubic Service Employees Union, be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED

Page 21 of 106 ii) By-Law No. 2018-022: Zoning By-Law Amendment – Clouthier.

RESOLUTION #C-2018-06-27 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, By-Law No. 2018-022, being a by-law to Amend Zoning By-Law No. 2012-121 (107 Christie Lake Lane 32A, Part Lot 21, Concession 3, geographic Township of South Sherbrooke), be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED iii) By-Law No. 2018-023: By-Law Enforcement Policy.

RESOLUTION #C-2018-06-28 MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson

“THAT, By-Law No. 2018-023, being a by-law to adopt a By-Law Enforcement Policy, be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED iv) By-Law No. 2018-024: Amend Interim Control By-Law.

RESOLUTION #C-2018-06-29 MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, By-Law No. 2018-024 being a by-law to Amend By-Law No. 2017-043 being an Interim Control By-Law for Tay Valley Township (Adam and Farren Lakes), be read a second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED v) By-Law No. 2018-025: Tax Arrears Collection Policy.

RESOLUTION #C-2018-06-30 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, By-Law No. 2018-025, being a by-law to adopt a Tax Arrears Collection Policy, be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED

Page 22 of 106 vi) By-Law No. 2018-026: Sale of Surplus Municipal Lands (Maberly Pines – Lot 37).

RESOLUTION #C-2018-06-31 MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, By-Law No. 2018-026, being a by-law to Sell Lands declared Surplus to the Municipality’s Needs (Maberly Pines – Lot 37), be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED vii) By-Law No. 2018-027: Road Access Agreement.

RESOLUTION #C-2018-06-32 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, By-Law No. 2018-027, being a by-law to enter into a Road Access Agreement with Robert and Susan Stewart be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED viii) By-Law No. 2018-029: Delegation of Council’s Authority During the Lame Duck Period.

RESOLUTION #C-2018-06-33 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, By-Law No. 2018-029, being a by-law to Delegate Council’s Authority During the Lame Duck Period from July 27, 2018 to December 4, 2018 for Making Expenditures which Exceed $50,000 be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED ix) By-Law No. 2018-030: Waste Transfer and Recycling Services Agreement Amendment.

RESOLUTION #C-2018-06-34 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, By-Law No. 2018-030, being a by-law to authorize the execution of an amendment to the Waste Transfer and Recycling Service Agreement with Stanley Sanitation Ltd be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED Page 23 of 106 x) By-Law No. 2018-031 – Municipal Funding Agreement – Ontario’s Main Street Revitalization Initiative.

RESOLUTION #C-2018-06-35 MOVED BY: Brian Campbell SECONDED BY: Jennifer Dickson

“THAT, By-Law No. 2018-031, being a by-law to enter into a Municipal Funding Agreement for the Ontario’s Main Street Revitalization Initiative with the Association of Municipalities of Ontario be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED xi) Report #FIN-2018-09 - Municipal Asset Management Funding Application.

RESOLUTION #C-2018-06-36 MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, staff be authorized to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for a Roads Needs Assessment and Long Term Financial Plan;

THAT, Tay Valley Township commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:  Mobile Sensing Roads Data Collection  Roads Assessment Data Processing  Pavement Management Plan utilizing a GIS based software analytics platform  Auditor assistance with completion of a Long Term Financial Plan;

AND THAT, Tay Valley Township commits up to $6,500 from its budget toward the costs of this initiative.” ADOPTED

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xii) By-Law No. 2018-033 – Pavement Inspection and Management Services (Streetscan).

RESOLUTION #C-2018-06-37 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, By-Law No. 2018-033, being a by-law to enter into an Agreement for Pavement Inspection and Management Services with Streetscan Canada ULC be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED

xiii) By-Law No. 2018-028 – Appoint a Chief Building Official (Kyle McRae) – attached page 20. RESOLUTION #C-2018-06-38 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, By-Law No. 2018-028, being a by-law to appoint a Chief Building Official (Kyle McRae) be read a first, second and third time short and passed and signed by the Reeve and Clerk.” ADOPTED

9. COMMITTEE AND STAFF REPORTS

i) Report #PW-2018- 13 – Surface Treatment Tender Award – Armstrong Line, Powers Road, Stanley Road.

RESOLUTION #C-2018-06-39 MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, Tender #2018-PW-006 – Rehabilitation and Surface Treatment of Armstrong Line, Powers Road and Stanley Road be awarded to Smiths Construction Division of Miller Group for the amount of $374,001.90 plus H.S.T.;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.” ADOPTED

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ii) Report #PW-2018-14 – Bridges and Culverts Engineering Services RFP Award.

RESOLUTION #C-2018-06-40 MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, the Engineering Services to Rehabilitate Two (2) Bridges and One (1) Structural Culvert, Request for Proposal, Contract #2018-PW-007, inclusive of Phase 1 through Phase 3 for Upper Scotch Line Culvert and Phase 1 of Glen Tay Road Bridge and Noonan Side Road Bridge, be awarded to D.M. Wills Associates Limited;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.” ADOPTED

iii) Report – Surplus Fire Department Vehicles – South Sherbrooke Fire Station – attached, page 23. RESOLUTION #C-2018-06-41 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, the South Sherbrooke Fire Station donate the old ambulance and the pumper vehicle to the Firefighters without Borders charitable organization to be sent to their partners in other countries and tender the surplus equipment van.” ADOPTED

10. OTHER BUSINESS/GIVING NOTICE

i) Otty Lake Side Road.

The Otty Lake Side Road project is anticipated to be under budget by approximately $900,000, split with Drummond/North Elmsley, making Tay Valley’s share approximately $450,000. The Township has applied to the Province for a scope change in order to use the $450,000 to complete additional road work in the area. Approval has not yet been granted.

Council discussed the possibility of proceeding with the work now while the machinery is in the area and the fees being charged are reasonable, and then if funding is not received, paying for it from reserves.

The Treasurer informed Council that any money currently in reserves has been set aside for next year to complete the work on the Christie Lake North Shore Road, there may not be enough funds to cover both projects.

Council decided to wait to hear about funding before spending the $450,000.

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11. QUESTIONS FROM THE PRESS

None.

12. CALENDARING: UPCOMING EVENTS

Meeting Date Time Location Joint Police Services Board June 27th 9:30 a.m. Perth Town Hall Meeting Bennett & Fagan Lake July 7th 9:00 a.m. 248 Bova Road Association Annual General Meeting Little Silver & Rainbow Lake July 7th 10:00 a.m. Maberly Hall Association Annual General Meeting Big Rideau North Shore Road July 7th 4:30 p.m. 1361 Big Rideau Association Annual General North Shore Meeting Road Otty Lake Association Annual July 8th 1:00 p.m. Perth Legion General Meeting Black Lake Association Annual July 14th 9:00 a.m. Burgess Hall General Meeting Pike Lake Association Annual July 14th 9:00 a.m. Stanleyville Hall General Meeting Big Rideau Lake Association July 14 9:30 a.m. Portland Hall Annual General Meeting Christie Lake Association July 14th 10:00 a.m. Tay River Tent & Annual General Meeting Trailer Park Mississippi Valley Conservation July 18th 1:00 a.m. MVCA Office Authority Board Meeting Long Lake Association Annual July 21st 9:00 a.m. Burgess Hall General Meeting Adam Lake Association Annual July 28th 9:00 a.m. 483 Old Creek General Meeting Lane Greater Bobs & Crow Lake July 29th TBD Bedford Hall Association Annual General Meeting Committee of the Whole August 7th 7:00 p.m. Municipal Office Meeting Council Meeting August 14th 7:00 p.m. Municipal Office

Council recessed at 8:38 p.m. The Treasurer and Public Works Technologist left at 8:38 p.m. Council returned to session at 8:50 p.m.

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13. CLOSED SESSION

i) CONFIDENTIAL: Labour Relations.

RESOLUTION #C-2018-06-42 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, Council move “in camera” at 8:50 p.m. to address a matter pertaining to labour relations or employee negotiations regarding labour relations;

AND THAT, the Chief Administrative Officer and Clerk remain in the room.” ADOPTED

RESOLUTION #C-2018-06-43 MOVED BY: RoxAnne Darling SECONDED BY: Fred Dobbie

“THAT, Council return to open session at 9:04 p.m.” ADOPTED

The Chair rose and reported that Council received a further update on union negotiations.

ii) CONFIDENTIAL: Litigation or Potential Litigation – Building Permit #115- 2017.

RESOLUTION #C-2018-06-44 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, Council move “in camera” at 9:05 p.m. to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Building Permit #115-2017;

AND THAT, the Chief Administrative Officer and Clerk remain in the room.” ADOPTED

RESOLUTION #C-2018-06-45 MOVED BY: Fred Dobbie SECONDED BY: RoxAnne Darling

“THAT, Council return to open session at 9:40 p.m.” ADOPTED

The Chair rose and reported that Council received an update on Building Permit #-115-2017.

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iii) CONFIDENTIAL: Identifiable Individual.

The Chair asked again if anyone wished to declare an interest regarding the closed session listed on the Agenda.

As there was no declaration the item was removed from the Agenda and Members of Council were informed to make arrangements with the Clerk to read the document that was going to be circulated during the closed session.

14. CONFIRMATION BY-LAW

i) By-Law No. 2018-032: Confirmation By-Law – June 5th and June 26th, 2018.

RESOLUTION #C-2018-06-46 MOVED BY: Greg Hallam SECONDED BY: Mark Burnham

“THAT, By-Law No. 2018-032 being a by-law to confirm the proceeding of the Council meeting held on June 5th and June 26th 2018, be read a first, second and third time short and passed and signed the Reeve and Clerk.” ADOPTED

15. ADJOURNMENT

Council adjourned at 9:45 p.m.

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COUNCIL MEETING “SPECIAL” MINUTES

Tuesday, July 24th, 2018 6:30 p.m. Tay Valley Municipal Office – 217 Harper Road, Perth, Ontario Council Chambers

ATTENDANCE:

Members Present: Chair, Reeve Keith Kerr Councillor Fred Dobbie Councillor Jennifer Dickson Councillor Mark Burnham Councillor Judy Farrell Councillor Greg Hallam Councillor RoxAnne Darling

Staff Present: Larry Donaldson, Chief Administrative Officer Amanda Mabo, Clerk Angela Millar, Treasurer (left at 6:54 p.m.) Sean Ervin, Public Works Technologist (left at 6:54 p.m.)

Regrets: Deputy Reeve Brian Campbell

1. CALL TO ORDER

The meeting was called to order at 6:36 p.m. A quorum was present.

The Chair informed Council that due to a time sensitive item, an additional Closed Session will need to be added to the Agenda.

RESOLUTION #C-2018-07-01

MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, Council suspend the rules and regulations contained in the Procedural By- Law in order to add the following item as an addition to the Agenda:

 Addition under Closed Session: Litigation or Potential Litigation – Building Permit #115-2017.” ADOPTED

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2. DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF

None at this time.

3. MOTIONS

i) Report #C-2018-13 – Election – Joint Compliance Audit Committee – Appointments.

RESOLUTION #C-2018-07-02

MOVED BY: Judy Farrell SECONDED BY: RoxAnne Darling

“THAT, Phil Hogan, Paul Howard and Al Lunney be appointed to the Joint Lanark County Compliance Audit Committee for the term December 1, 2018 to November 14, 2022 to deal with applications from the 2018 Election and any by-elections during the next Council term.” ADOPTED

ii) Report #C-2018-14 – 2017 Annual Accessibility Status Update.

RESOLUTION #C-2018-07-03

MOVED BY: RoxAnne Darling SECONDED BY: Judy Farrell

“THAT, Report #C-2018-14 – 2017 Annual Accessibility Status Report be received for information.” ADOPTED

iii) Report #PW-2018-15 – Tandem Truck Tender Award.

The Chief Administrative Officer provided an overview. Council discussed the options and decided to proceed now with the purchase of the truck due to the potential for an increase in price next year due to tariffs.

RESOLUTION #C-2018-07-04

MOVED BY: Mark Burnham SECONDED BY: Greg Hallam

“THAT, Tender #2018-PW-2009 for a Tandem Plow Truck be awarded to Oakes Truck Sales for $295,648 plus HST.” ADOPTED

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The Treasurer and Public Works Technologist left at 6:54 p.m.

4. CLOSED SESSION

i) CONFIDENTIAL: Litigation or Potential Litigation – Building Permit #115- 2017.

RESOLUTION #C-2018-07-05

MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, Council move “in camera” at 6:54 p.m. to address a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding Building Permit #115-2017;

AND THAT, the Chief Administrative Officer, Clerk, and Tony Fleming, Solicitor remain in the room.” ADOPTED

RESOLUTION #C-2018-07-06

MOVED BY: Jennifer Dickson SECONDED BY: Greg Hallam

“THAT, Council return to open session at 7:34 p.m.” ADOPTED

The Chair rose and reported that direction was provided to the Township Solicitor.

ii) CONFIDENTIAL: Litigation or Potential Litigation – Building and Planning Departments.

The Chair asked again if anyone wished to declare an interest regarding the closed session listed on the Agenda.

The Reeve informed Council that the item of discussion should not be disclosed to or discussed with Councillor Farrell. As Councillor Farrell refused to excuse herself from the closed session, the closed session was not held.

5. ADJOURNMENT

Council adjourned at 7:36 p.m.

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COMMITTEE OF THE WHOLE MINUTES

Tuesday, August 7th, 2018 7:00 p.m. Tay Valley Municipal Office – 217 Harper Road, Perth, Ontario Council Chambers

ATTENDANCE:

Members Present: Chair, Councillor Judy Farrell Reeve Keith Kerr Deputy Reeve Brian Campbell Councillor Mark Burnham Councillor RoxAnne Darling (left at 9:55 p.m.) Councillor Jennifer Dickson Councillor Fred Dobbie Councillor Greg Hallam

Staff Present: Larry Donaldson, Chief Administrative Officer Amanda Mabo, Clerk Noelle Reeve, Planner (left at 8:17 p.m.) Sean Ervin, Public Works Technologist (left at 8:20 p.m.) Greg Saunders, Fire Chief (left at 8:17 p.m.)

Regrets: None

1. CALL TO ORDER

The meeting was called to order at 7:00 p.m. A quorum was present.

2. AMENDMENTS/APPROVAL OF AGENDA

The agenda was adopted as presented.

3. DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST & GENERAL NATURE THEREOF

Councillor R. Darling declared a pecuniary interest and/or a conflict of interest on item 9i because her employer has a vested interest in the outcome of this item.

Page 33 of 106

4. APPROVAL OF MINUTES OF PUBLIC MEETINGS

i) Public Meeting: Zoning By-Law Amendment – June 5th, 2018.

The minutes of the Public Meeting - Zoning By-Law Amendment held on June 5th, 2018 were approved.

5. DELEGATIONS & PRESENTATIONS

i) Tay Valley’s Agreement with the Lanark Highlands Public Library.

E. Heesen reviewed the information attached to the Agenda.

The Perth Library Board has proposed to the Lanark Highlands Library Board to enter into a reciprocal library agreement.

It will be the Perth Library Boards decision as to whether or not they are willing to be the banker on behalf of Tay Valley for the Lanark Highlands Library Board. If so, then there will be no issue but at this time, it is not guaranteed that the funds will flow to the Lanark Highlands Library Board.

ii) Potential Private Road Grant Program.

W. Phillips addressed the Committee: - Has been a delegation to Council before to address this issue; never did hear the outcome of that discussion from June 2017 - more recently had a road association meeting where the Reeve, Deputy Reeve and Councillor Hallam were present and the concept of the Private Road Grant Program was discussed - lives on Big Rideau North Shore Road - not asking to look after personal laneways - looking for Township to help look after the main road, Big Rideau North Shore Road, the portion from Miner’s Point Road to Narrow’s Lock Road - do not want the Township to take over the road, would just like a little help - on the east end, the owners pay $300/year and on the west end pay $400/year, road is 8 km in length; a threw road; has public access to the Rideau Trail and the Rideau Valley Conservation Area - requesting 0.5% levy increase to subsidize the grant program for this one road

Recommendation to Council: “THAT, a 0.5% levy increase for a Private Road Grant Program be referred to the 2019 Budget discussions.”

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6. PRIORITY ISSUES

i) Report #PD-2018-16 – Severance Application – Button/Huiskamp. Noelle Reeve, Planner.

The Planner informed the Committee that a neighbour across the road is concerned about strip development but the Township’s Official Plan does not define strip development. The Planner looked at definitions from other municipalities, it usually is for three (3) lots, and the Applicants are only creating two (2) lots. There will be a development agreement for the third lot to ensure that they maintain the trees along the frontage of the property.

The Planner and the Committee does not believe that three rural well treed lots create strip development.

Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Applications for NANCY PATRICIA BUTTON and WILLIAM JOHN CALVIN HUISKAMP, #B18/034 and #B18/035 (Part Lot 7, Concession 8, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, development or site plan control agreements shall be required on the undeveloped proposed lot and on the retained lot.

6. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

7. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

8. That, the applicant shall provide confirmation of the title to the road adjacent to the severed lot. If the road should be owned by the Township, but title is incorrect, the Township shall be responsible for the costs relating to the survey of the road (if required), and the applicant shall be responsible for all other costs to correct title.” Page 35 of 106 ii) Report #PD-2018-17 – Severance Application – Larmon. Noelle Reeve, Planner.

Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for VELMA RUTH LARMON, #B18/041 (Part Lot 22 and 23, Concession 4, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.” iii) Report #PD-2018-18 – Severance Application – Murphy. Noelle Reeve, Planner

Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for JAMES FRANCIS MURPHY and GLORIA ANNE MURPHY, #B18/020 (Part Lot 20 and 21, Concession 5, geographic Township of North Burgess) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

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4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

7. That, sufficient lands shall be dedicated to the Township along the frontage of the lots to be severed to meet the Township’s road widening requirements at no cost to the Township, if required. iv) Report #PD-2018-19 – Severance Application – Parks. Noelle Reeve, Planner.

Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for SANDRA LYNN PARKS, #B18/050 (Part Lot 13 and 14, Concession 7, geographic Township of South Sherbrooke) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands

6. That, the applicant shall obtain an entrance permit from the County off of Bolingbrooke Road.”

Page 37 of 106 v) Report #PD-2018-20 – Severance Application – Sinclair. Noelle Reeve, Planner.

Recommendation to Council: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for EVELYN GLADYS JOYCE SINCLAIR, #B18/022, #B18/023 and #B18/024 (Part Lot 26 and 27, Concession 10, geographic Township of Bathurst) be approved subject to the following conditions:

1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township.

2. That, the applicant pay any outstanding fees to the Township prior to final approval.

3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township.

4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands.

5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands.

6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.

7. That, sufficient lands shall be dedicated to the Township along the frontage of the lots to be severed to meet the Township’s road widening requirements at no cost to the Township, if required.

Page 38 of 106 vi) Report #PD-2018-21 – Zoning Amendment Update - Peddie. Noelle Reeve, Planner.

The Planner informed the Committee that when the report was written ten (10) days ago there were three (3) outstanding issues that needed to be addressed before the zoning amendment could come forward. Those were: - safe access issues via a Rideau Valley Conservation Authority Permit - the location of the wetland accurately depicted - the septic placement on the eastern lot with respect to the wetland boundary

All of these have now been addressed.

Recommendation to Council: “THAT, with regards to Zoning Application ZA17-08 Peddie the RLS-161 and RLS-162 be brought forward to the next meeting of Council.” vii) Report #CBO-2018-06 - Building Department Report – January to August 2018. Noelle Reeve, Planner.

The Planner informed the Committee that besides the seven (7) new homes built in Tay Valley through July of 2018 there have also been four (4) teardowns and rebuilds. The Township is on its way to exceed the five (5) year average of sixteen (16) new homes per year this year as it did last year when twenty-seven (27) homes were built.

In addition, there has been a lot of new commercial activity in the Township this year. The Silver Lake Motel is being redeveloped, the glamping project on Long Lake is moving forward, the condominium agreement for the eighteen (18) unit redevelopment of Nordlaw Lodge is under review by the Township solicitor, the site plan for the new veterinary office is under discussion, new construction is proposed for the Coptic Monastery and Buddhist Monastery, and the building permit for redevelopment at Wesleyan Camp has been issued.

Further, ZanderPlan has stated that Tay Valley Township is their biggest source of work this year with the most number of severance applications in Lanark County.

The Committee suggested that a quarterly building update just as the one provided above be given to Council and posted on the website.

Recommendation to Council: “THAT, Report #CBO-2018-06– Building Department Report – January to August 2018 be received as information.”

Page 39 of 106 ix) New Fire Safety Regulations under the Fire Protection and Prevention Act, 1997 – attached, page 16. Greg Saunders, Fire Chief.

Recommendation to Council: “WHEREAS, Ontario Regulation 379/18, Firefighter Certification, requires mandatory certification for firefighters hired after July 1, 2019 and mandatory certification for new and existing firefighters in certain roles as of January 1, 2020;

AND WHEREAS, new firefighters, in order to become certified will be required to undertake approximately 300 hours of training within a two year period before they can even set foot at a scene;

AND WHEREAS, these requirements negatively impact recruitment by decreasing the ability for community members to join a volunteer based fire department such as the Drummond/North Elmsley Tay Valley Fire Department and decreases the retention of volunteers, thereby putting the fire department at risk for providing fire suppression and prevention services to the public;

NOW THEREFORE BE IT RESOLVED THAT, the Council of Tay Valley Township requests the Minister of Community Safety and Correctional Services look at amending the requirement to complete the training within a two year period prior to being able to set foot at a scene;

THAT, the Council of Tay Valley Township requests the Minister of Community Safety and Correctional Services to provide funding to help lessen the burden on rural volunteer based fire departments;

AND THAT, this resolution be forwarded to the Association of Municipalities of Ontario (AMO), the local MPP, Lanark County and its local municipalities.”

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x) Report #PW-2018 -16 – Otty Lake Side Road Speed Limit. Sean Ervin, Public Works Technologist.

The Committee suggested communicating the new speed limit changes to the property owners and to explain the reasons for the change.

Recommendation to Council: “THAT, Otty Lake Side Road be signed according to the Ontario Traffic Manual - Book 6 at 60 km/h from the Scotch Line to Kenyon Road and all required regulatory signs be erected;

AND THAT, By-Law 2010-078 - Maximum Rate of Speed be amended.”

The Fire Chief and Planner left at 8:17 p.m.

xi) Report #PW-2018-17 – Roadside Brushing Tender Award. Sean Ervin, Public Works Technologist.

Recommendation to Council: “THAT, Schedule “A” and Schedule “B” of the Roadside Brushing Tender #2018-PW-010 be awarded to Tor-Mac Tree Service Ltd;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.”

The Public Works Technologist left at 8:20 p.m.

xii) Report #C-2018-12 – Bicycle Tay Valley Proposal. Chris Fitchett, Project Assistant (Summer Student).

Recommendation to Council: “THAT, the proposed Tay Valley Township Bicycling Program as outlined in Report #C-2018-12 be implemented.”

xiii) Report #C-2018-15 – Residential Rental Maintenance Standards. Amanda Mabo, Clerk.

Recommendation to Council: "THAT, Report #C-2018-15 – Residential Rental Maintenance Standards be received for information.”

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xiv) Report #C-2018-17 – Code of Conduct for Members of Council and Local Boards and Council-Staff Relations Policy. Amanda Mabo, Clerk.

Recommendation to Council: “THAT, the Code of Conduct for Council and Local Boards be approved with the necessary by-law brought forward at the next meeting of Council;

AND THAT, the Council-Staff relations Policy be approved in principle and the necessary by-law brought forward once the Employee Code of Conduct and Procedural By-Law are finalized.”

xv) Report #C-2018-16 – Procedural By-Law. Amanda Mabo, Clerk.

Recommendation to Council: “THAT, the draft Procedural By-Law as attached in Report #C-2018-16 – Procedural By-Law be approved in principle;

AND THAT, the necessary Public Meeting be called for September 4th, 2018.”

7. CORRESPONDENCE

i) 18-06-14 Council Communication Package.

Recommendation to Council: “THAT, the 18-06-14 Council Communication Package be received for information.”

ii) 18-07-11 Council Communication Package.

Recommendation to Council: “THAT, the 18-07-11 Council Communication Package be received for information.”

iii) 18-08-01 Council Communication Package.

Recommendation to Council: “THAT, the 18-08-01 Council Communication Package be received for information.”

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iv) AMO Stands with Canada and Ontario on NAFTA. Councillor Mark Burnham.

Recommendation to Council: “WHEREAS, the North American Free Trade Agreement (NAFTA) governs nearly every aspect of Canada and the United States economic relationship including manufacturing, agriculture, resources industries, and services;

AND WHEREAS, about 80% of all of Ontario’s exports go to the United States and Ontario is the top trading partner of half of all American States;

THAT, AMO will work with the Province of Ontario to support the interests of municipalities and communities affected by trade disputes and during ongoing trade agreement negotiations;

THAT, AMO will work with the Federation of Canadian Municipalities to ensure that Canada understands the municipal impacts affected by trade disputes and during ongoing trade agreement negotiations;

AND FURTHER THAT, the Council of the Corporation of Tay Valley Township supports AMO’s resolution.”

8. UPDATES

i) Age Friendly Working Group – deferred to the next meeting.

ii) Green Energy and Climate Change Working Group. Councillor Jennifer Dickson.

The Committee reviewed the minutes attached to the Agenda.

iii) Recreation Working Group – deferred to the next meeting. Councillor Fred Dobbie

Page 43 of 106 iv) Economic Development Working Group – deferred to the next meeting. Councillor RoxAnne Darling and Councillor Jennifer Dickson. v) Waste Management Working Group – deferred to the next meeting. Councillor Mark Burnham. vi) Fire Board. Reeve Keith Kerr, Councillor RoxAnne Darling and Councillor Fred Dobbie.

The Committee reviewed the minutes attached to the Agenda. vii) Library Board – deferred to the next meeting. Councillor Jennifer Dickson. viii) Police Services Board – deferred to the next meeting. Deputy Reeve Brian Campbell. ix) County of Lanark – deferred to the next meeting. Reeve Keith Kerr and Deputy Reeve Brian Campbell. x) Lanark County Municipal Trails Corporation – deferred to the next meeting. Deputy Reeve Brian Campbell. xi) Mississippi Valley Conservation Authority Board – deferred to the next meeting. Councillor Mark Burnham. xii) Rideau Valley Conservation Authority Board – deferred to the next meeting. Deputy Reeve Brian Campbell. xiii) Rideau Corridor Landscape Strategy – deferred to the next meeting. Deputy Reeve Brian Campbell. xiv) Municipal Drug Strategy Committee. Councillor Mark Burnham.

The Committee reviewed the minutes attached to the Agenda. xv) Rural Mayors Forum – deferred to the next meeting. Deputy Reeve Brian Campbell.

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xvi) CAO – Active Files. Larry Donaldson, Chief Administrative Officer.

Otty Lake Side Road - still waiting on funding decision on for the additional work

Christie Lake North Shore Road - a public information session is being held on Saturday, August 18th from 9 a.m. – 11:00 a.m. at the Municipal Office to explain the proposed improvements

The Committee recessed at 9:01 p.m. The Committee returned to session at 9:06 p.m.

9. CLOSED SESSION

i) CONFIDENTIAL: Identifiable Individuals. Larry Donaldson, Chief Administrative Officer.

The Committee moved “in camera” at 9:07 p.m. to address a matter pertaining to the personal matters about an identifiable individual, including municipal or local board employees regarding identifiable individual’s and the Chief Administrative Officer and Clerk remained in the room.

The Committee returned to open session at 9:54 p.m.

The Committee agreed to extend the curfew until 10:30 p.m. in order to finish the items on the Agenda.

The Chair rose and reported that the Reeve was provided direction.

ii) CONFIDENTIAL: Litigation or Potential Litigation – 113 Ernest Way. Larry Donaldson, Chief Administrative Officer.

Councillor R. Darling left at 9:55 p.m.

The Committee moved “in camera” at 9:55 p.m. to address a matter pertaining to a litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board regarding 113 Ernest Way and the Chief Administrative Office and Clerk remained in the room.

The Committee returned to open session at 10:05 p.m.

The Chair rose and reported that the Committee received an update on the file.

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10. PENDING ITEMS

*The following items will be discussed at the next and/or future meeting:

 Social Media Policy

 Potential Microfit for Municipal Office

 Memorial Plaque Project

 Mining Fee Policy (Peat Moss Extraction)

 Dark Skies

 Lanark Animal Pound

 Dog Tags

 Glen Tay Waste Site – Weigh Scales

 Access to Township Roads Policy

 Economic Development Report

 Lanark County Neighbours for Truth and Reconciliation

 Mutton’s Road (issues from Public Meeting)

 Waste Sites - Installation of Camera’s & Policy

 Northland Solar Agreement - Outstanding Items

 Pavement Preservation/Pavement Lifecycle Comparison/Paving Shoulders

 Norris Road

 Sand Sheds

11. ADJOURNMENT

The Committee adjourned at 10:06 p.m.

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DELEGATIONS AND PRESENTATIONS

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REPORT

COUNCIL August 14th, 2018

Report #C-2018-18 Amanda Mabo, Clerk

REQUEST TO CLOSE UNOPENED ROAD ALLOWANCE – MACNEIL PUBLIC MEETING

STAFF RECOMMENDATION(S)

“THAT, Council consider a by-law to stop up, close and sell 33 feet of the portion of the unopened road allowance (approximately 350 feet) between Concessions 7 & 8, Part Lot 4 Bathurst, geographically located south of Doran Road directly adjacent to the property located at 607 Doran Road, subject to receipt of the required survey.”

BACKGROUND

Committee and Council have considered a request to stop up, close and sell the portion of the unopened road allowance (approximately 350 feet) between Concessions 7 & 8, Part Lot 4 Bathurst geographically located south of Doran Road. A resolution was passed on May 15th, 2018 declaring the land surplus to the Township’s needs and agreeing to a purchase price of $0.03 per square foot, should the sale be finalized.

DISCUSSION

The purpose of this report and public meeting is to solicit public feedback regarding the proposed road closing.

Pursuant to the Road Closing and Sale Policy, public notice was posted on site and in the general vicinity of the portion of the unopened road allowance to be closed, mailed to the adjacent property owners, published in the newspaper, published on the Township website and Facebook page and provided publicly via the agenda for the Committee of the Whole Meeting on May 1st, 2018, with such notice offering an opportunity for any person to address concerns related to the closing.

Agency Comment

There were no objections from the agencies that were circulated.

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Adjacent Landowner Comment

A landowner in the vicinity submitted objections to the closure on July 6th – attached, page 3.

Another landowner in the vicinity submitted objections verbally on behalf of himself and his neighbour. They do not want access closed off as it was hinder access to their properties which are further down the unopened road allowance.

Options

Option #1 – Only Close 33 Feet of the Unopened Road Allowance In order to address the concerns raised by the adjacent landowners as well as consider the Applicant’s request it is recommended that only 33 feet of the unopened road allowance directly adjacent to the Applicant’s property be stopped up, closed and sold. The remaining 33 feet would allow the adjacent landowners access to their properties.

Option #2 – Do Nothing Not recommended. This option does not take the Applicant’s request into consideration.

Option #3 – Close All 66 Feet of the Unopened Road Allowance Not recommended. This option does not take into consideration the adjacent landowner concerns regarding access to their properties.

Next Steps Once the required survey has been received, Council can then proceed to pass a by-law to stop up, close and sell the portion of the unopened road allowance to the Applicants. The land will then be transferred upon payment of the required costs.

ATTACHMENTS i) Landowner Letter ii) Report #C-2018-10 – Request to Close Unopened Road Allowance - MacNeil

Prepared and Submitted By: Approved for Submission By:

Original Signed Original Signed

Amanda Mabo, Larry Donaldson, Clerk Chief Administrative Officer

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July 6, 2018

RE: Notice of intention of Tay Valley Township to enact a ByLaw to stop up, close and sell a portion of the unopened road allowance between Con 7 & Con 8 Part Lot 4 Bathurst, west of Doran Road

Dear Councillors,

A Council decision to sell the unopened road allowance would adversely affect our family as it would result in our not being able to access (effectively land-locking) a large portion of our property (the majority of 45 acres in C8 WPT L4 PT Lot 3) along the Doran Rd. This piece now has a large beaver pond that cuts off our access from the Doran Rd to one side of our property. We would therefore need to cross about 60 feet (along the beaver pond) of the property owned at Part Lot 4 Conc 7 & 8. The unopened road allowance always provided an alternative route into our property, when required.

All our rural property is under the Forest Management Program so we do need access in order to fulfil our land steward obligations.

As well, we have had a problem with a marijuana grow-op operation on this portion of our property. Local hunters and adjacent land owners keep us informed of this situation and the OPP have been notified. The OPP have requested that we continue to monitor and report on the situation. We have marked the grow-op area as “Private Property” but we have been told that new plants have been installed again this year. This is another reason why we need dependable access to our property.

For these reasons we sincerely hope that Council will retain the road allowance and keep it open.

Thank you, Donna Keays-Hockey & Les Hockey Bennett Lake

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REPORT

COMMITTEE OF THE WHOLE May 1st, 2018

Report #C-2018-10 Amanda Mabo, Clerk

REQUEST TO CLOSE UNOPENED ROAD ALLOWANCE – MACNEIL

STAFF RECOMMENDATION(S)

“THAT, Council declares the portion of the unopened road allowance (approximately 350 feet) between Concessions 7 & 8, Part Lot 4 Bathurst, south of Doran Road, surplus to the Township’s needs;

THAT, Council agrees to proceed with the application to stop up, close and sell the said portion of the unopened road allowance as per the Road Closing and Sale Policy and call a Public Meeting;

THAT, the purchase price of $0.03 per square foot be accepted should the sale be finalized.”

BACKGROUND

A written request (attached) was received from Jay McNeil requesting the closure of the identified portion of the unopened road allowance.

DISCUSSION

The Clerk undertook a preliminary review.

The Applicant is requesting to close this section of the unopened road allowance in order increase the size of his lot.

The Planner and Public Works Department were also consulted and have no issues with this request. It would be very unlikely that a road would ever be constructed through this road allowance as it appears to be swamp land; the costs would be high and the chances of getting approvals from the conservation authority would be low. There is public road access for the lots affected by access from the east. Further access west is prevented by a wetland, therefore, properties to the west are unaffected by the road closing and remain landlocked with the potential for access via a north south unopened road allowance that would grant them access from the west if it were to be opened as a road.

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Staff recommends proceeding with closing the portion of the unopened road allowance requested as there are no Planning or Public Works concerns or future anticipated municipal uses.

The requestor will be required to pay all costs associated with the application, including purchase price, legal and advertising costs. A reference plan/survey will be undertaken by the Applicant that will include the closure. A purchase price of $0.03 per square foot is recommended.

ATTACHMENTS iii) Written Request iv) Map

Prepared and Submitted By: Approved for Submission By:

Original Signed Original Signed

Amada Mabo, Larry Donaldson, Clerk Chief Administrative Officer

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BY-LAWS

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-034

CODE OF CONDUCT FOR MEMBERS OF COUNCIL AND LOCAL BOARDS

WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act;

AND WHEREAS, Section 5 (3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS, as of March 1, 2019, Section 223.2 (1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality shall establish codes of conduct for members of council of the municipality and its local boards;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, the Code of Conduct for Members of Council and Local Boards, attached hereto as Schedule “A”, be adopted.

2. ULTRA VIRES

2.1 Should any sections of this by-law, including any section or part of any schedules attached hereto, be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-034

3. BY-LAW REPEALED

3.1 THAT, By-Law No. 2007-063 be repealed.

3.2 THAT, all by-laws or parts thereof and resolutions passed prior to this by-law which are in contravention of any terms of this by-law are hereby rescinded.

4. EFFECTIVE DATE

4.1 THAT, this by-law shall come into force and effect as of the 1st day of December 2018.

4.2 ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-034

SCHEDULE “A”

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-035

MAXIMUM RATES OF SPEED

WHEREAS, section 128(2) of the Highway Traffic Act, 2001, R.S.O. 1990, c. H.8, as amended, provides that the council of a municipality may, for motor vehicles driven on a highway or portion of a highway under its jurisdiction, by by-law prescribe a rate of speed different from the rate set out in subsection (1) that is not greater than 100 kilometres per hour and may prescribe different rates of speed for different times of day;

AND WHEREAS, it is deemed advisable to reduce the standard rate of speed on certain municipal roads;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, the Speed Limit Restrictions for Vehicles Travelling on Municipal Roads attached hereto as Schedule “A”, be adopted.

2. BY-LAW REPEALED

2.1 THAT, By-Law No. 2011-033, By-Law No. 2015-059 and By-Law No. 2016-034 be repealed.

2.2 THAT, all by-laws or parts thereof and resolutions passed prior to this by-law which are in contravention of any terms of this by-law are hereby rescinded.

3. ULTRA VIRES

Should any sections of this by-law, including any section or part of any schedules attached hereto, be declared by a court of competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-035

4. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-035

SCHEDULE “A” SPEED LIMIT RESTRICTIONS

WITHIN HAMLET AREAS HAMLET ROAD FROM TO SPEED Bolingbrooke Crow Lake Road Bolingbroke Road/Maberly Bolingbrooke Station Road Elphin Road (County Road 36) 40 Brooke Old Brooke Road Highway #7 400m West of Highway #7 50 Brooke Brooke Valley Road Old Brooke Road 350m South of Old Brooke Road 50 Christie Lake Road Glen Tay Glen Tay Side Road (County Road 6) 100m East of Miller Lane 40 Christie Lake Road Glen Tay Glen Tay Side Road Highway 7 (County Road 6) 50 Glen Tay Harper Road Highway 7 500m North of Highway 7 50 Harper Harper Road 550m South of 250m North of Bathurst 7th Concession Bathurst 7th Concession 60 Maberly Elphin Road Maberly Main Street (County Road 36) Highway 7 40 Stanleyville Stanley Road 600m East of 400m West of Stanleyville Road Stanleyville Road 40 Stanleyville Stanleyville Road 550m South of 300m North of Stanley Road Stanley Road 40

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OUTSIDE HAMLET AREAS ROAD FROM TO SPEED Anglican Church Road Highway 7 Highway 7 60 Bathurst 5th Con. Harper Road Highway 7 60 Black Lake 100m North of Tom’s End of Township Road 40 Rock Black Lake Powers Road 100m North of Tom’s Rock 50 Brooke Valley Road 350m South of Christie Lake North Shore Road 50 Old Brooke Road Christie Lake North Christie Lake Road Christie Lane 50 Shore Road Clarchris Road County Road 511 End of pavement 50 Crozier Road Ritchie Side Road Bygrove Lane 40 Ernest Way Glen Tay Road End of Ernest Way 40 Glenn Drive Beginning End 40 Hanna Road Bolingbroke Road/Maberly Althorpe Road/Christie Lake 60 Elphin Road Road (County Road 36) (County Road 6) Kenyon Road Otty Lake Side Road McLaren Road 60 Lakewood Road Kenyon Road End (turn around) 40 Long Lake Road Narrows Lock Road Elm Grove Road/Lally Road 50 (County Road 14) (County Road 21) McLaren Road Kenyon Road McLaren Road 40 Noonan Side Road Bathurst 2nd Concession Upper Scotch Line 40 Orchard Crescent Beginning End 40 Otty Lake Side Road Scotch Line Kenyon Road 60 (County Road 10) Ritchie Road Bolingbroke Road/Maberly Township Boundary 50 Elphin Road (County Road 36) Somerville Drive Glen Tay Side Road Christie Lake Road 40 (County Road 6) Zealand Road Bolingbroke Road/Maberly Township Boundary 60 Elphin Road (County Road 36)

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-036

A BY-LAW TO AMEND ZONING BY-LAW NO. 2002-121, AS AMENDED (FOURNIER– 221 DAVERN LANE) (PART LOT 9, CONCESSION 3, GEOGRAPHIC TOWNSHIP OF SOUTH SHERBROOKE)

WHEREAS, the Planning Act, R.S.O. 1990, Chapter P.13 Section 34 as amended, provides that the Councils of local municipalities may enact by-laws regulating the use of land and the erection, location and use of buildings and structures within the municipality;

AND WHEREAS, By-Law No. 2002-121, as amended, regulates the use of land and the erection, location and use of buildings and structures within Tay Valley Township;

AND WHEREAS, the Council of the Corporation of Tay Valley Township deems it advisable to amend By-Law No. 2002-121, as amended, as hereinafter set out;

AND WHEREAS, this By-Law implements the policies and intentions of the Official Plan for Tay Valley Township;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, By-Law No. 2002-121, as amended, is further amended by adding the following new subsection at the end of Section 10.1.4 (Exception Zones):

the zoning from Rural (RU) to Rural Exception-16 (RU-16-h) on the lands legally described as Part Lot 9, Concession 3, Geographic Township of South Sherbrooke, now in Tay Valley Township, County of Lanark (Roll #091191401548200), in accordance with Schedule “A” attached hereto and forming part of this By-Law.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-036

1.2 THAT, By-Law No. 2002-121, as amended, is further amended by adding the following new subsection at the end of Section 10.1.4 (Special Exception Zones):

16. RU-16-h (Part of Lot 9, Concession 3, South Sherbrooke)

Notwithstanding the provisions of Section 10.1, on the lands zoned RU- 16-h the following additional uses shall be permitted:

 Winery

For the purposes of this subsection, a Winery is defined as buildings or structures, or parts thereof, secondary to the agricultural use of a vineyard and/or fruit farm, where wines are produced and includes display, processing of fruit, fermentation, production, bottling, aging and storage of wine and wine related products for use in on-site tasting areas, retail, administrative facilities, and indoor events and outdoor events and shall include an on-site restaurant. Wine tasting and the offering for sale of locally-grown product samples are considered part of the Winery activity.

For the purposes of this subsection, the following provisions shall also be permitted for the Winery on the lands zoned RU-16-h:

 The retail sale of locally produced wine and beer shall be permitted subject to Provincial regulations;

 As an accessory use to the Winery, a separate area shall be permitted where food and beverages are offered for consumption for event purposes by the general public under license from the Alcohol and Gaming Commission of Ontario, provided that such use is secondary and accessory to the Winery use and alcoholic beverages are limited to those produced locally.

 Lands zoned for Winery uses shall be placed in a holding designation until such time that any required supportive studies are completed to the satisfaction of the Township and other commenting agencies.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-036

For the purposed of this subsection, the development of the Winery on the lands zoned RU-16-h shall be implemented in the following phases:

Phase 1 includes:

 Establishment of the vineyards on-site for future production and winery activity  Obtaining a commercial license for wine production  Obtaining any required building permits to renovate the two structures

Phase 2 includes:

 Establishing tasting and retail facilities once the wine is in production  Establishing the driveways and parking areas to accommodate vehicular traffic

The property is hereby placed into a holding designation. The holding designation requires:

 A supportive Hydrogeological Report as well as a Servicing Options Report (the latter to be completed if the daily litres of effluent exceed 4500 litres in either of the proposed phases);  The completion of studies, which may include, but are not limited to, a traffic impact study, a stormwater brief (and if required a stormwater management report), a grading and drainage plan, and a noise study prior to the implementation of Phase 2.

1.3 THAT, all other applicable standards and requirements of By-Law No. 2002-121 shall continue to apply to the subject property.

1.4 THAT, this By-Law shall come into force and effect with the passing thereof, in accordance with the Planning Act, as amended.

2. ULTRA VIRES

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-036

3. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-037

A BY-LAW TO AMEND ZONING BY-LAW NO. 2002-121, AS AMENDED (POITRAS– CLEAR LAKE LANE) (PART LOT 7, CONCESSION 8, GEOGRAPHIC TOWNSHIP OF SOUTH SHERBROOKE)

AND WHEREAS, By-Law No. 2002-121, as amended, regulates the use of land and the erection, location and use of buildings and structures within Tay Valley Township;

AND WHEREAS, the Council of the Corporation of Tay Valley Township deems it advisable to amend By-Law No. 2002-121, as amended, as hereinafter set out;

AND WHEREAS, this By-Law implements the policies and intentions of the Official Plan for Tay Valley Township;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, By-Law No. 2002-121, as amended, is further amended by adding the following new subsection at the end of Section 5.1.4 (Exception Zones):

the zoning from Seasonal Residential (RS) to Residential Limited Services Exception 166 (RLS-166) on the lands legally described as Part Lot 7, Concession 8, Geographic Township of South Sherbrooke, now in Tay Valley Township, County of Lanark (Roll #091191401013801), in accordance with Schedule “A” attached hereto and forming part of this By-Law.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-037

1.2 THAT, By-Law No. 2002-121, as amended, is further amended by adding the following new subsection at the end of Section 5.1.4 (Special Exception Zones):

166. RLS-166 (Part of Lot 9, Concession 3, South Sherbrooke)

Notwithstanding the provisions of Section 10.1.2, on the lands zoned RLS-166 the following provision shall prevail:

 Lot Area (minimum) 3416 m2

 Lot Frontage (minimum) 47.2 m

1.3 THAT, all other applicable standards and requirements of By-Law No. 2002-121 shall continue to apply to the subject property.

1.4 THAT, this By-Law shall come into force and effect with the passing thereof, in accordance with the Planning Act, as amended.

2. ULTRA VIRES

3. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-037

SCHEDULE “A” Poitras– Clear Lake Lane 31 Part Lot 7, Concession 8 Geographic Township of South Sherbrooke Tay Valley Township

Area(s) Subject to the By-Law Certificate of Authentication

To amend the Zoning provisions of This is Schedule “A” to By-Law 2018-037 Seasonal Residential (RS) to passed this 14th day of August, 2018. Residential Limited Services Exception-166 (RLS-166)

______Reeve Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-038

A BY-LAW TO AMEND ZONING BY-LAW NO. 2002-121 (PEDDIE – FARREN LAKE LANE 31A) (PART LOT 7, CONCESSION 2, GEOGRAPHIC TOWNSHIP OF SOUTH SHERBROOKE)

AND WHEREAS, By-Law No. 2002-121 regulates the use of land and the erection, location and use of buildings and structures within Tay Valley Township;

AND WHEREAS, the Council of the Corporation of Tay Valley Township deems it advisable to amend By-Law No. 2002-121, as hereinafter set out;

AND WHEREAS, this By-Law implements the policies and intentions of the Official Plan for Tay Valley Township;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, By-Law No. 2002-121 is hereby amended by amending the zoning from Seasonal Residential (RS) to Residential Limited Services Exception-162 (RLS- 162) on the lands legally described as Part Lot 7, Concession 2, geographic Township of South Sherbrooke now in Tay Valley Township, County of Lanark (Roll # 091191401520103), in accordance with Schedule “A” attached hereto and forming part of this By-Law.

1.2 NOTWITHSTANDING the provisions of Section 3.26, on the lands zoned RLS- 161 the following provisions shall prevail:

 Water setback (minimum, dwelling) 20m

1.3 THAT, on the lands zoned RLS-162 the septic system shall be a tertiary septic system with add-on phosphorus removal units.

1.4 THAT, all other applicable standards and requirements of the Official Plan and of By-Law No. 2002-121 shall continue to apply to the subject property.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-038

1.5 THAT, this By-Law shall come into force and effect with the passing thereof, in accordance with the Planning Act, as amended.

2. ULTRA VIRES

3. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-038

SCHEDULE “A”

Peddie – Farren Lake Lane 31A Part Lot 7, Concession 2 Geographic Township of South Sherbrooke Tay Valley Township

Area(s) Subject to the By-Law Certificate of Authentication

To amend the Zoning from This is Schedule “A” to By-Law 2018-038 Seasonal Residential (RS) to passed this 14th day of August, 2018. Residential Limited Services Exeption-162 (RLS-162)

______Reeve Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-039

A BY-LAW TO AMEND ZONING BY-LAW NO. 2002-121 (PEDDIE – FARREN LAKE LANE 31A) (PART LOT 6&7, CONCESSION 2, GEOGRAPHIC TOWNSHIP OF SOUTH SHERBROOKE)

AND WHEREAS, By-Law No. 2002-121 regulates the use of land and the erection, location and use of buildings and structures within Tay Valley Township;

AND WHEREAS, the Council of the Corporation of Tay Valley Township deems it advisable to amend By-Law No. 2002-121, as hereinafter set out;

AND WHEREAS, this By-Law implements the policies and intentions of the Official Plan for Tay Valley Township;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, By-Law No. 2002-121 is hereby amended by amending the zoning from Seasonal Residential (RS) to Residential Limited Services Exception-161 (RLS- 161) on the lands legally described as Part Lot 6-7, Concession 2, geographic Township of South Sherbrooke now in Tay Valley Township, County of Lanark (Roll # 091191401520102), in accordance with Schedule “A” attached hereto and forming part of this By-Law.

1.2 NOTWITHSTANDING the provisions of Section 3.26, on the lands zoned RLS- 161 the following provisions shall prevail:

 Water setback (minimum, dwelling) 24m

1.3 THAT, on the lands zoned RLS-161 the septic system shall be a tertiary septic system with add-on phosphorus removal units.

1.4 THAT, all other applicable standards and requirements of the Official Plan and of By-Law No. 2002-121 shall continue to apply to the subject property. Page 98 of 106

THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-039

1.5 THAT, this By-Law shall come into force and effect with the passing thereof, in accordance with the Planning Act, as amended.

2. ULTRA VIRES

3. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-039

SCHEDULE “A”

Peddie – Farren Lake Lane 31A Part Lot 6&7, Concession 2 Geographic Township of South Sherbrooke Tay Valley Township

Area(s) Subject to the By-Law Certificate of Authentication

To amend the Zoning from This is Schedule “A” to By-Law 2018-039 Seasonal Residential (RS) to passed this 14th day of August, 2018. Residential Limited Services Exeption-161 (RLS-161)

______Reeve Clerk

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THE CORPORATION OF TAY VALLEY TOWNSHIP

BY-LAW NO. 2018-040

A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF TAY VALLEY TOWNSHIP AT ITS MEETINGS HELD ON JULY 24TH AND AUGUST 14TH, 2018

WHEREAS, Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that the powers of a municipality shall be exercised by its council;

AND WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act or any other Act;

AND WHEREAS, Section 5(3), provides that a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of Tay Valley Township at its meeting be confirmed and adopted by By-Law;

NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of Tay Valley Township enacts as follows:

1. GENERAL REGULATIONS

1.1 THAT, the actions of the Council of the Corporation of Tay Valley Township at its meetings held on the 24th day of July, 2018 and the 14th day of August, 2018 in respect of each motion and resolution passed and other action taken by the Council of the Corporation of Tay Valley Township at its meetings is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-Law.

1.2 THAT, the Reeve and Proper Signing Official of the Corporation of Tay Valley Township are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of Tay Valley Township referred to in the preceding section hereof.

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THE CORPORATION OF TAY VALLEY TOWNSHIP BY-LAW NO. 2018-040

1.3 THAT, the Reeve and/or Deputy Reeve and Clerk and/or Deputy Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of Tay Valley Township.

2. ULTRA VIRES

Should any sections of this by-law, be declared by a court competent jurisdiction to be ultra vires, the remaining sections shall nevertheless remain valid and binding.

3. EFFECTIVE DATE

ENACTED AND PASSED this 14th day of August, 2018.

______Keith Kerr, Reeve Amanda Mabo, Clerk

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REPORTS

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REPORT

COUNCIL August 14th, 2018

Report # PW-2018-18 Sean Ervin, Public Works Technologist

OSIM BRIDGES & STRUCTURAL CULVERTS INSPECTIONS RFP AWARD

STAFF RECOMMENDATION(S)

It is recommended:

“THAT, the OSIM Bridges and Structural Culverts Inspections, Contract #2018-PW-011, be awarded to Ainley Graham and Associates Ltd.;

AND THAT, the Reeve and Clerk be authorized to sign the necessary documentation.”

BACKGROUND

All bridges and structural culverts (culverts with a span greater than 3.0 meters) within the Township are inspected on a biannual basis as per O. Reg 742/10, s. 2 which states:

“(3) The structural integrity, safety and condition of every bridge shall be determined through the performance of at least one inspection in every second calendar year under the direction of a professional engineer and in accordance with the Ontario Structure Inspection Manual.”

There are seventeen (17) bridges and six (6) structural culverts within the Township and all twenty three (23) structures will be inspected as per this Request for Proposal (RFP). The Consultant will review, conduct an inspection, take photographs of deficiencies and make recommendations of any additional inspections or maintenance work for each structure. Furthermore, the Consultant will provide recommendations for replacement/rehabilitation work, including estimated budget costs, to assist Township staff with updating the 10-year plan.

DISCUSSION

A RFP process for the OSIM Bridge and Structural Culvert Inspections was issued on July 13th, 2018. The RFP closed on Thursday, August 2nd at 1:00 p.m. and proposals from the following Engineering Companies were submitted:

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Company Proposal Price Ainley Graham and Associates Ltd. $6,497.50 HP Engineering Incorporated $5,507.50 Greer Galloway $8,850.00 Jewell Engineering Inc. $9,976.50 Harbourside Engineering Consultants $17,475.00 Golder Associates Ltd. $19,995.00 Remisz Consulting Engineering Ltd. $28,145.00

Each proposals written and financial component were evaluated separately. The written component was evaluated on the following, for the maximum of 70 points:  The firm’s qualifications and experience on similar projects;  The project teams experience;  Project understanding and approach;  Work plan, methodology and quality assurance plan; and,  Project schedule.

Staff have reviewed and evaluated all seven of the submissions and concluded that the proposal submitted by Ainley Graham and Associates Ltd. was the most thorough and scored the highest out of the seven (7) proposals that were submitted. Ainley has substantial experience with similar projects, a very experienced project team and considerable understanding for the scope of work that was outlined in the RFP. Their submitted work schedule was realistic and was reflective of their proposed work plan and methodology. Based upon these key points, Staff would recommend that Council award the Contract to Ainley Graham and Associates Ltd.

FINANCIAL CONSIDERATIONS

The proposal price was also evaluated as per the following, for a maximum of 30 points:

Lowest Proposal Awarded Price Points = ( ) × MAX POINTS (30) Evaluated Proposal

The proposal submitted by Ainley Graham and Associates Ltd. was not the lowest bid. However, staff are confident that the price will reflect the level of service provided to the Township.

Staff allocated $50,000 to Various Bridge Analyses and Repairs in the 2018 Budget and therefore the costs associated to complete this work are well within budget.

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OPTIONS CONSIDERED

Option #1 – (Recommended) – Award the OSIM Bridge and Structural Culvert Inspections, Contract #2018-PW-011, be awarded to Ainley Graham and Associates Ltd.; Option #2 – Award the Contract to one of the other companies that provided a proposal. Staff do not recommend this option as the results of the evaluations were clear.

Option #3 – Not award the Contract and provide further direction.

CONCLUSIONS

Based on their excellent proposal, experience with similar projects and very knowledgeable project team, it is recommended that Council award the Contract to Ainley Graham and Associates Ltd.

ATTACHMENTS

None

Prepared and Submitted By: Approved for Submission By:

Original Signed Original Signed

Sean Ervin, Larry Donaldson, Public Works Technologist Chief Administrative Officer

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