COUNCIL MEETING AGENDA Tuesday, August 14th, 2018 7:00 p.m. Municipal Office – Council Chambers – 217 Harper Road 6:00 p.m. Public Meeting – Comprehensive Zoning By-Law Amendment 7:00 p.m. Council Meeting Chair, Reeve Keith Kerr 1. CALL TO ORDER 2. AMENDMENTS/APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST AND GENERAL NATURE THEREOF 4. APPROVAL OF MINUTES i) Council Meeting – June 26th, 2018 – attached, page 14. Suggested Motion by Councillor RoxAnne Darling: “THAT, the minutes of the Council Meeting held on June 26th, 2018, be approved as circulated.” ii) Council Meeting (Closed Session – Labour Relations) – June 26th 2018 – to be distributed at the meeting. Suggested Motion by Councillor Fred Dobbie: “THAT, the minutes of the Council Meeting (Closed Session – Labour Relations) held on June 26th, 2018, be approved as circulated.” Page 1 of 106 iii) Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) – June 26th, 2018 – to be distributed at the meeting. Suggested Motion by Deputy Reeve Brian Campbell: “THAT, the minutes of the Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) held on June 26th, 2018, be approved as circulated.” iv) “Special” Council Meeting – July 24th, 2018 – attached, page 30. Suggested Motion by Councillor Jennifer Dickson: “THAT, the minutes of the “Special” Council Meeting held on July 24th, 2018, be approved as circulated.” v) “Special” Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) – July 24th, 2018 – to be distributed at the meeting. Suggested Motion by Councillor Greg Hallam: “THAT, the minutes of the Council Meeting (Closed Session – Litigation or Potential Litigation – Building Permit #115-2017) held on June 26th, 2018, be approved as circulated.” vi) Committee of the Whole Meeting – August 7th, 2018 – attached, page 33. Suggested Motion by Councillor Mark Burnham: “THAT, the minutes of the Committee of the Whole Meeting held on August 7th, 2018, be approved as circulated.” vii) Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation – 113 Ernest Way) – August 7th, 2018 – to be distributed at the meeting. Suggested Motion by Councillor Judy Farrell: “THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Litigation or Potential Litigation – 113 Ernest Way) held on August 7th, 2018, be approved as circulated.” viii) Committee of the Whole Meeting (Closed Session – Identifiable Individuals) – August 7th, 2018 – to be distributed at the meeting. Suggested Motion by Councillor RoxAnne Darling: “THAT, the minutes of the Committee of the Whole Meeting (Closed Session – Identifiable Individuals) held on August 7th, 2018, be approved as circulated.” Page 2 of 106 5. DELEGATIONS & PRESENTATIONS i) Public Meeting - Request to Close Unopened Road Allowance – MacNeil – attached, page 48. i) CLERK REVIEW OF FILE ii) APPLICANT COMMENTS iii) PUBLIC COMMENTS iv) RECOMMENDATION 6. CORRESPONDENCE None. 7. MOTIONS i) Potential Private Road Grant Program. Suggested Motion by Councillor Fred Dobbie: “THAT, a 0.5% levy increase for a Private Road Grant Program be referred to the 2019 Budget discussions.” ii) Report #PD-2018-16 – Severance Application – Button/Huiskamp. Suggested Motion by Deputy Reeve Brian Campbell: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Applications for NANCY PATRICIA BUTTON and WILLIAM JOHN CALVIN HUISKAMP, #B18/034 and #B18/035 (Part Lot 7, Concession 8, geographic Township of Bathurst) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. 4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands. Page 3 of 106 5. That, development or site plan control agreements shall be required on the undeveloped proposed lot and on the retained lot. 6. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands. 7. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit. 8. That, the applicant shall provide confirmation of the title to the road adjacent to the severed lot. If the road should be owned by the Township, but title is incorrect, the Township shall be responsible for the costs relating to the survey of the road (if required), and the applicant shall be responsible for all other costs to correct title.” iii) Report #PD-2018-17 – Severance Application – Larmon. Suggested Motion by Councillor Jennifer Dickson: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for VELMA RUTH LARMON, #B18/041 (Part Lot 22 and 23, Concession 4, geographic Township of Bathurst) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. 4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands. 5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands. 6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit.” Page 4 of 106 iv) Report #PD-2018-18 – Severance Application – Murphy. Suggested Motion by Councillor Greg Hallam: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for JAMES FRANCIS MURPHY and GLORIA ANNE MURPHY, #B18/020 (Part Lot 20 and 21, Concession 5, geographic Township of North Burgess) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. 4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands. 5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands. 6. That the applicant shall submit full entrance applications to the Township and install the entrances as required in the permit. 7. That, sufficient lands shall be dedicated to the Township along the frontage of the lots to be severed to meet the Township’s road widening requirements at no cost to the Township, if required. v) Report #PD-2018-19 – Severance Application – Parks. Suggested Motion by Councillor Mark Burnham: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for SANDRA LYNN PARKS, #B18/050 (Part Lot 13 and 14, Concession 7, geographic Township of South Sherbrooke) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. Page 5 of 106 4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands. 5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands 6. That, the applicant shall obtain an entrance permit from the County off of Bolingbrooke Road.” vi) Report #PD-2018-20 – Severance Application – Sinclair. Suggested Motion by Councillor Judy Farrell: “THAT, the Council of Tay Valley Township recommend to the Land Division Committee of Lanark County that the Severance Application for EVELYN GLADYS JOYCE SINCLAIR, #B18/022, #B18/023 and #B18/024 (Part Lot 26 and 27, Concession 10, geographic Township of Bathurst) be approved subject to the following conditions: 1. That, the balance of any outstanding taxes, including penalties and interest, (and any local improvement charges, if applicable) shall be paid to the Township. 2. That, the applicant pay any outstanding fees to the Township prior to final approval. 3. That, two (2) copies of an acceptable reference plan (or legal description) and transfer document be submitted to the Township. 4. That, payment of $200.00 for each new parcel shall be made to the Township representing Cash-in-Lieu of Parklands. 5. That, the applicant shall obtain a Civic Address Number for the undeveloped severed and retained lands. 6. That the applicant