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AGENDA LCMTC BOARD of DIRECTORS Thursday, November

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AGENDA LCMTC BOARD of DIRECTORS Thursday, November AGENDA LCMTC BOARD OF DIRECTORS Thursday, November 8th, 2010 4:00 p.m. to 6:30 p.m. Public Works Building Carleton Place Boardroom Les Humphreys, President, Chair 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. APPROVAL OF MINUTES Suggested Motion: “THAT, the minutes of the Lanark County Municipal Trails Corporation Board of Directors meeting held on October 7th, 2010 be approved as circulated.” 4. ADDITIONS & APPROVAL OF AGENDA Suggested Motion: “THAT, the agenda be adopted as presented.” 5. DELEGATIONS & PRESENTATIONS i) Baird Trail Expansion Proposal Mississippi Valley Conservation, Craig Cunningham 6. COMMUNICATIONS i) Go Snowmobiling Newsletter – attached page 6 Suggested Motion: “THAT, the communications for the November Lanark County Municipal Trails Corporation Board of Directors be received as information only.” 7. REPORTS i) Update: Community Forest Working Group Secretary-Treasurer, Steve Allan No Update. LCMTC Agenda – November 8th, 2010 1 of 23 ii) Accessible Trail Project Update Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Accessible Trail Project Update be received as information.” iii) Perth Community and District Foundation Grant Application Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Board authorizes the submission of a $7,500 grant application for the purchase and installation of five benches for the Tay River Pathway, to the Perth Community and District Foundation.” iv) Update: Tay River Pathway Working Group (verbal) Secretary-Treasurer, Steve Allan/Councillor Susan Freeman Suggested Motion: “THAT, Tay River Pathway Working Group update (verbal) be accepted for information.” v) Update: Trans Canada Trail (TCT) Sign Installation (verbal) Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Trans Canada Trail (TCT) Sign Installation (verbal) be received as information.” vi) Eastern Ontario Trails Alliance (EOTA) Report (verbal) Councillor Susan Freeman Suggested Motion: “THAT, Eastern Ontario Trails Alliance (EOTA) Report (verbal) be accepted for information”. vii) Management Committee: K&P Trail (verbal) Secretary-Treasurer, Steve Allan a) September 27, 2009 Meeting Minutes – attached page 8 b) November 29, 2009 Meeting Minutes – attached page 10 c) January 19, 2010 Meeting Minutes – attached page 12 d) January 24, 2010 Meeting Minutes – attached page 14 e) March 28, 2010 Meeting Minutes – attached page 15 f) April 25, 2010 Meeting Minutes – attached page 17 g) June 28, 2010 Meeting Minutes – attached page 19 LCMTC Agenda – November 8th, 2010 2 of 23 Suggested Motion: “THAT, the K&P Management Committee Meeting Minutes be accepted for information.” Suggested Motion: “THAT, further discussions regarding the future management of the K&P Trail be deferred until the second quarter of 2011.” viii) Big Ben Trail Update Councillor Val Wilkinson, Municipal Representative/ Vice President, Paul Frigon Suggested Motion: “THAT, the Big Ben Trail Update be received as information.” ix) Trail Identification Sub-Committee Update (verbal) Members: M. Wark and D. Percival No Report. x) Risk Management Signage Councillor Susan Freeman Suggested Motion: TBD xi) Ontario Transportation Demand Management Municipal Grant Program – attached page 22 Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Ontario Transportation Demand Management Municipal Grant Program be received as information.” xii) Geosynthetics Systems Inc. Marketing Proposal Request Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Geosynthetics Systems Inc. (GSI) request to use photographs of the Tay River Pathway and Signage be approved subject to the following conditions: 1) that GSI provides sufficient quantities of dirt glue for the next construction phase of the Tay River Pathway. 2) that GSI provides sufficient quantities of dirt glue, as required for Tay River Pathway surface maintenance for the next five years. LCMTC Agenda – November 8th, 2010 3 of 23 3) that the use of the photographs by GSI for marketing purposes after 2015 be subject to Board approval.” xiii) LCMTC Board Vacancy Update Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the LCMTC Board Vacancy Update be received as information.” xiv) Reporting of Volunteer Hours Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, all Board members provide the secretary-treasurer with a record of their volunteer hours for 2010 by year-end.” 11. NEW/OTHER BUSINESS None 12. NEXT MEETING Proposed Next Meetings: Monday, December 13th, 2010 at 4:00 p.m. – 6:30 p.m. 13. ADJOURNMENT Board Members: Staff Members: Les Humphreys, Public, President Jonathan Allen, Facilities & Fleet Manager Paul Frigon, Public, Vice-President Erica Patterson, Council & Clerk Services David Percival, Public Morley Wark, Adjacent Land Owner Councillor Dennis Burn, Municipal Representative Councillor Val Wilkinson, Municipal Representative Lorne Hudson, Public Bonnie Schnittker, LGL District Health Unit Steve Allan, CAO, Director of Public Works/Secretary/Treasurer Councillor Susan Freeman, County of Lanark Councillor Bill Dobson, County of Lanark LCMTC Agenda – November 8th, 2010 4 of 23 COMMUNICATIONS LCMTC Agenda – November 8th, 2010 5 of 23 LCMTC Agenda – November 8th, 2010 6 of 23 REPORTS LCMTC Agenda – November 8th, 2010 7 of 23 MISSISSIPPI VALLEY K&P MULTI-USE TRAIL MANAGEMENT GROUP Sunday, September 27th, 2009 – 10:00 a.m. Snow Road Snowmobile Club Meeting Participants: Dan Sisty Lanark County Municipal Trails Committee – MVCA Board Member Jim Beam North Frontenac Township - MVCA Board Member Morley Wark Lanark County Trails – K&P Snow Trails – Snow Road S.C. Mark Miller Ottawa Valley All Terrain Vehicle Club Kim McColl Ottawa Valley All Terrain Vehicle Club Jim England Sharbot Lake S.C. Ruth Wark K&P Snow Trails – Snow Road S.C. Graeme Nickerson Guest (with Jim Beam) Rene Sweeney Landowner Alice Gilchrist OFSC District 1 - Landowner Remi Sauvé OFSC Call to Order Dan Sisty gave a brief overview of his role as a volunteer on the Lanark County Municipal Trails Committee and outlined some of the topics to be discussed. Current Use Agreements: The K&P Snow Trails Association has an agreement with MVCA for use of the railbed for snowmobile season as well as landowner agreements where applicable. MVCA also arranges agreements as required for use of the trail by logging companies, etc. for access to woodlots. There is a short section of the former railbed at both Flower Station and Lavant Station that are under Lanark Highlands Township jurisdiction. A by-law amendment is needed to allow use of this portion of track by recreational vehicles (specifically ATV’s as they are not permitted on roadways in Lanark County). The OFATV have already submitted a request for an amendment to permit direct crossing at designated road to access the K&P trail. The EOTA “gold pass” for ATVs is now recognized by numerous ATV organizations. A portion of the permit fees are to be shared with the various partners. North Frontenac has agreed with the proviso that there is no loss of funding to the township on their Crown Land access fees. Jim Beam advised that Frontenac has developed a Trails Vision report and it could be accessed on website. Turnout at recent public meeting in Verona was 35 but only a few at Sharbot Lake. Funding: In the past, the snowmobile association has spent the majority of funds on trail maintenance despite the fact it is used (and abused) by many other parties. At present the trail is used by snowmobiles, ATVs, dirt bikes, cyclers, hikers, dog sledders, private vehicles, adjacent landowners, cottagers, hunters, horseback riders, etc. A shared multi-use trail will require education to all parties concerned. This must be a “user pay” trail as there is no tax support. Landowners and hunting camps that use trail to access their properties will be contacted to determine if they would contribute an annual fee to assist with trail maintenance. Once a formal group is formed, there could be possibilities for grant applications (Trillium, National Trails Coalition, etc.) to assist in trail management. Remi offered assistance from OFSC District 1 office on this process. LCMTC Agenda – November 8th, 2010 8 of 23 Insurance: The LCTMC has acquired $5M third party liability insurance. The OFSC has $15 million and the OFATV has insurance. It is unlikely that other users have this insurance. Dan Sisty advised a risk management plan and health and safety policy are in development. Other issues that require consideration are user education, policing of trails to ensure compliance to pass system, scheduling of use by various groups (i.e. snowmobile season versus ATV use), sharing of maintenance tasks, need for washroom facilities, garbage containers, and appropriate signage. Other Concerns: As a landowner, Rene Sweeney indicated that ATV runs sponsored by fire department had caused significant damage to his property. Snowmobiles create minimal damage and the club repairs the trails. ATV and dirt bike users were chief cause of damage that had cost in area of $15,000 to repair in past years and those groups do not pay anything towards trails. It was noted that participants in a recent dirt bike run were disrespectful to property as well as other trails users (ATVs). He does not object to these users if they would contribute to trail upkeep and respect private property and other trail users. Jim Beam (North Frontenac) requested him to submit a written letter to him with this concern. Name: Possible names for group were discussed. It will be known as Mississippi
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