Meeting Packet
November 9, 2016 Regular Board Meeting
11/9/2016
06:30 PM
Packet page 1 of 70 "Ensuring learning while challenging and supporting each student to achieve full potential"
November 9, 2016 Regular Board Meeting Pullman High School 510 NW Greyhound Way Pullman, WA 99163
11/9/2016 06:30 PM
1. Call to Order
President will call the meeting to order. 2. Flag Salute
Pledge of Allegiance 3. Approval of Agenda Presenter: Bob Maxwell, Superintendent
The board or superintendent will revise the agenda if needed at this time; and approve by motion. 4. Visitors
This part of the agenda is for anyone wishing to speak before the board, either as an individual or as a member of a group. Visitors addressing the board will go to the microphone and state their name and address prior to presenting their information. Visitors are asked to limit their remarks to 3 minutes. The board will listen, but will not discuss the topic at this time . The board may consider moving the topic presented to a future meeting date as a discussion item. 5. Reports, Correspondence & Program
Board members and the superintendent will give informational reports at this time. a. PHS ASB Report b. Board Reports c. Superintendent's Report i. Construction Update - PHS and Kamiak Elementary School ii. Yearbook Ad Sales iii. Year End Report Presenter: Diane Hodge, Finance Manager 2015-16 Year End Board Presentation.pdf (p. 6)
iv. School Performance Metrics 6. Consent Agenda
To expedite business at a board meeting, the board approves the use of a consent agenda, which includes items considered to be routine in nature. Any item, which appears on the consent agenda, may be removed from the consent agenda by a member of the board and voted on separately. The remaining items will be voted on by a single motion.
a. Minutes Packet page 2 of 70 October 26 2016 Board meeting Minutes.pdf (p. 19)
b. Personnel Report Board Report - 11.9.2016 Personnel.pdf (p. 26)
c. New PHS Club New PHS ASB Club 11.9.2016.pdf (p. 27)
d. Professional/Personal Services Report Board Report - Contracts 11.9.2016.pdf (p. 28)
e. Warrants Warrants 11.9.16.pdf (p. 29) Warrants 2 11.9.16.pdf (p. 45) 7. Action Items
Action items have previously been discussed by the board. The board will now take action, by motion. a. 2017-18 Academic Calendar 2017-18 Academic Calendar Exec summary 10.26.16.pdf (p. 47) 2017-2018 Calendar (Option A) DRAFT.doc (p. 48) 2017-2018 Calendar (Option B) DRAFT.doc (p. 50)
b. 2018-2019 Academic Calendar 2018-19 Academic Calendar Exec summary 10.26.16.pdf (p. 52) 2018-2019 Calendar (Option A) DRAFT3.doc (p. 53) 2018-2019 Calendar (Option B) DRAFT3.doc (p. 55) 2018-2019 Calendar (Option C) DRAFT3.doc (p. 57) 8. Discussion Items
Discussion items are presented to the board for discussion. If they need action they will be brought back at the next meeting. a. Rental/Lease of School District Facilities Rental Lease Exec Summary 11.9.16.doc (p. 59)
b. 4218 Language Access Plan 4218 Exec summary 11.9.16.pdf (p. 62) 4218 Language Access Plan 11.9.16.pdf (p. 63)
c. 4217 Effective Communication Presenter: Bob Maxwell, Superintendent 4217 Exec summary 11.9.16.pdf (p. 65) 4217 Effective Communication 11.9.16.pdf (p. 66) 9. Informational Items
Informational Items do not require action or discussion by the board. The items are included in the agenda for the board to review, and may be moved to the discussion items section of the board agenda by any board member. Informational Items may include board procedure updates that do not change the intent or practice of the procedure. Packet page 3 of 70 a. Administrative Requirements Update November Administrative Requirements Update.pdf (p. 69)
b. Board Calendar Board Planning Calendar.pdf (p. 70)
c. Current Enrollment
For 2016-2017 School Year Budgeted FTE: 2740 Current FTE: 2785.49 10. Executive or Closed Session
The board recesses into an executive or closed session by motion, stating how long it will last and if action will be taken. Following the executive or closed session the board president convenes the regular meeting. a. Property 11. Adjournment
The president will adjourn the meeting. 12. District Strategic Plan Goals:
District Goal #1: Ensure the highest levels of learning and achievement for each student served by the district. Objectives: · Emphasize individual student growth · Monitor teaching and learning frequently · Enhance alignment of curriculum, assessment, and instruction · Support professional development and collaboration focused on student learning needs and district priorities · Pursue innovative means to accomplish the District Mission
District Goal #2: Ensure responsible stewardship of District resources. Objectives: · Prioritize expenditures to meet students' educational needs · Maintain quality district facilities and plan for future needs · Advocate and secure ample resources to accomplish the District Mission
The Pullman School District Board of Directors and the Pullman School District shall provide equal educational opportunity and treatment for all students in all aspects of the academic and activities programs without regard to race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation (including gender expression or identity), marital status, the presence of any sensory, mental or physical disability, participation in the Boy Scouts of America or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. District programs will be free from sexual harassment.
The following employee has been designated to handle questions and complaints of alleged discrimination: Roberta Kramer, Assistant Superintendent, Pullman School District Administrative Offices, 240 SE Dexter Street, Pullman, WA 99163, 509.332.3144. Applicants with disabilities may request reasonable accommodations in the application process by contacting the Personnel Coordinator at (509) 332-3584.
People with disabilities may contact Shannon Focht in the Superintendent’s office (509.332.3581) so that arrangements can be made for meeting attendance or participation. Packet page 4 of 70 Notice: This board meeting will be video recorded and broadcast from the Pullman School District website
Packet page 5 of 70 FY 15/16 PULLMAN SCHOOL Year End DISTRICT NO. 267 Financial Report
Packet page 6 of 70 ENROLLMENT – 10 YEAR HISTORY
Budget Actual 2006-07 2,120 2,119 2,700 2007-08 2,085 2,130 2008-09 2,110 2,202 2009-10 2,196 2,202 2,600 2010-11 2,180 2,263 2011-12 2,250 2,311 2,500 2012-13 2,290 2,341 2013-14 2,357 2,376 2014-15 2,383 2,473 2,400 Budget 2015-16 2,470 2,632 Actual
2,300
2,200
2,100
2,000 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16
Packet page 7 of 70 2015-16 GENERAL FUND
Beginning Fund Balance $1,976,564.54
Revenues and Other Financing Sources $27,100,610.51
Expenditures - $24,822,500.80
Transfers Out - $975,000.00
Ending Fund Balance $3,279,741.51
The ending fund balance includes a prior year restatement of $67.26 for ESL recovery.
Packet page 8 of 70 REVENUE – 2 YEAR COMPARISON
2014-15 2015-16 Local Tax 5,260,541 5,346,756 Local Non-Tax (Fees, Food Service) 542,164 578,688 State General (Apportionment) 13,920,354 16,172,332 State Special (Special Ed, Transportation) 2,970,296 3,501,378 Federal (Special Ed, Title I) 1,342,547 1,448,454 Other Sources (Other Districts, Grants) 91,220 53,003 Total Revenue $24,127,122 $27,100,611
Packet page 9 of 70 EXPENDITURES BY PROGRAM
Activity Expense Percent Pupil Basic Education $13,280,509 54% School Food Transportation, 4% Service, 4% Special Education $2,685,179 11% Vocational Education (CTE) $981,196 4% Spec. Programs (Title, LAP, ESL) $1,068,691 4% Other Programs (Pilot, Summer) $141,033 1% District Wide Support $4,780,122 19% School Food Service $889,100 4% Pupil Transportation $996,672 4%
District Wide Support, 19% Total 24,822,501 Other Programs (Pilot, Summer), Basic Education, 1% 54%
Spec. Programs (Title, LAP, ESL), 4%
Vocational Special Education, Education (CTE), 11% 4%
Packet page 10 of 70 EXPENDITURES BY OBJECT
Travel, 0.4% Purchased Services, Object Expense Percent 10.0% Certificated Salaries $10,259,652 41.3% Classified Salaries $4,353,432 17.5% Benefits $5,763,556 23.2% Supplies Materials, 7.6% Supplies Materials $1,885,737 7.6% Purchased Services $2,473,032 10.0% Travel $87,093 0.4%
Total 24,822,501 Certificated Salaries, 41.3%
Benefits, 23.2%
Classified Salaries, 17.5%
Packet page 11 of 70 FUND BALANCE COMPOSITION
Total Fund Balance $3,279,742 Nonspendable Fund Balance (Food Service Inventory) $8,062 Restrict Fund Balance (Debt Service) $115,000 Unassigned Fund Balance $1,667,330 6% Minimum Fund Balance Board Policy Reserve $1,489,350
Packet page 12 of 70 CAPITAL PROJECTS FUND
REVENUE EXPENDITURES . Technology Levy . Technology . PHS State Match Proceeds . PHS Remodel . Kamiak Elementary Bond . Kamiak Elementary . Preventative Maintenance Projects
Beginning Fund Balance $19,971,541 Revenues and Other Financing Sources $33,689,747
Expenditures - $29,447,884
Ending Fund Balance $24,213,404
Packet page 13 of 70 DEBT SERVICE FUND
REVENUE EXPENDITURES . Local Property Tax . Principal/Interest – . Kamiak Bond Voted/Non-Voted Debt
Beginning Fund Balance $1,912,475
Revenues and Other Financing Sources $5,538,303
Expenditures - $4,938,681
Ending Fund Balance $2,512,097
Packet page 14 of 70 TRANSPORTATION VEHICLE FUND
REVENUE EXPENDITURES . State Depreciation . Buses
Beginning Fund Balance $424,048
Revenues and Other Financing Sources $120,994
Expenditures - $119,083
Transfers Out - $0.00
Ending Fund Balance $425,959
Packet page 15 of 70 ASSOCIATED STUDENT BODY FUND
REVENUE EXPENDITURES . Clubs . Cultural . Athletics . Athletic . Fundraisers . Recreational . Social
Beginning Fund Balance $225,037
Revenues and Other Financing Sources $309,023
Expenditures - $290,225
Ending Fund Balance $243,835
Packet page 16 of 70 ASB ENDING FUND BALANCE BY SCHOOL
2014-2015 2015-16 Total $225,037 Total $243,835 Jefferson Elementary $239 Jefferson Elementary $224 Franklin Elementary $8,843 Franklin Elementary $6,009 Sunnyside Elementary $3,771 Sunnyside Elementary $4,190 Lincoln Middle School $37,408 Lincoln Middle School $42,533 Pullman High School $174,776 Pullman High School $190,879
Packet page 17 of 70 QUESTIONS?
Packet page 18 of 70 Minutes of the October 26, 2016 Regular Board Meeting
Attendance: Jim Evermann Karl Johanson Dean Kinzer Allison Munch-Rotolo Susan Weed
Absent: No absences
Call to Order: 6:30pm
Flag Salute
Approval of Agenda: Dr. Maxwell noted that the there was a last minute addition to the consent agenda (CTE grant application). Karl Johanson moved to approve the agenda as revised, Jim Evermann seconded. The board unanimously approved the agenda.
Visitors: Michael Church, PEA president and 5th grade teacher at JES, noted that the collective bargaining process was productive and respectful, asked the board to approve the collective bargaining agreement as presented.
Reports, Correspondence & Program:
Board Reports:
Susan Weed: Over $21,000 was raised for the Jefferson Dive In and Donate fundraiser! Jefferson book sale this week. Elementary and middle school conference week.
Karl Johanson: PHS football team won great northern league title. Will continue to playoffs.
Jim Evermann: has received multiple compliments from constituents about Kamiak elementary – community is excited about the project. November community forum about Kamiak.
Allison Munch-Rotolo: no report
Dean Kinzer: noted record rainfall this year.
Packet page 19 of 70 PHS ASB Report: PHS ASB rep Asha Campbell reported about the ASB food drive happening this week – class competition, winning class will get donuts. Students will be baking cookies as a thank you for teachers. Students will be making positive t shirts for PHS students and handing them out as a way to spread positivity at PHS
Superintendent’s Report:
Construction Update: PHS completed asphalt this week, just in time before the rain. Will be striped on Friday if the weather cooperates. Third wing is making great progress, already starting to paint. Second wing is complete and occupied.
Kamiak Elementary is moving along. Construction meeting tomorrow, in the meantime some stakes are in place for the road and erosion control is in place.
Karl Johanson: Is the old gym under construction now?
Dr. Maxwell: yes, partitions are gone, space being worked on currently and should be done in six weeks.
The district will be hosting an event in November for focus on education month for key community members (by invite) – an opportunity for them to hear about programs, challenges. A great opportunity for them to be informed advocates. If the event is successful, we will explore ways to offer something similar as an open event in the future.
LMS Principal Cameron Grow will take a group of 21 Latino students from LMS to the La Chispa conference in Spokane. Great way to provide additional support to students.
Elementary and LMS conference week. Well attended.
Dr. Maxwell announced that the board will receive the WSSDA Board of Distinction award this year. Thanks to Allison for taking the lead on this project and putting together a fantastic, successful application.
Dr. Maxwell shared a video showcasing the start of the year – put together by PHS students Bjorn Knoblauch and Josh Carter. They did a great job, thank you to them! We have a couple of new videos in the pipeline as well.
Karl Johanson: Thank you to Bill Dolph (a bus driver and community member) for painting the PHS sign by the aquatic center – it looks great!
Packet page 20 of 70
Consent agenda: Jim Evermann moved to approve the consent agenda as presented. Karl Johanson seconded. Unanimously approved.
Minutes Approved: Minutes of the October 12, 2016 Regular Board Meeting
Warrants Approved:
26718290, General Fund (Payroll), in the amount of $1,106.40 26718163-26718220, General Fund (Payroll), in the amount of $1,784,511.67 26718160, Trust Fund, in the amount of $3,994.90 26718161-26718162, Capital Projects Fund, in the amount of $762,111.59 26718221-26718227, PHS ASB Fund, in the amount of $8,817.53 26718228-26718233, LMS ASB Fund, in the amount of $4,532.19 26718234-26718282, General Fund, in the amount of $130,504.45 26718283-26718289, Capital Projects Fund, in the amount of $67,151.75 201600006, General Fund, in the amount of $646.08 201600007, ASB Fund, in the amount of $385.94 161700011, General Fund, in the amount of $1,069.02 26718291-26718292, Trust Fund, in the amount of $25,475.59 26718293, Trust Fund, in the amount of $950.79
Personnel Items Approved:
Certified:
Alyson Koerner, third grade teacher at Sunnyside Elementary School, transfer to special education teacher at Sunnyside Elementary School for the remainder of the 2016-2017 school year only
Classified:
David Burum as maintenance technician from October 14, 2016 through October 19, 2016 Mei Clark as support paraprofessional at Franklin Elementary School for the remainder of the 2016-2017 school year only Robin Hendrickson as support paraprofessional at Franklin Elementary School for the remainder of the 2016-2017 school year only Melony Wells as office support paraprofessional at Jefferson Elementary School for the remainder of the 2016-2017 school year only
Packet page 21 of 70 Ernest Yaggi, lead custodian II at Jefferson Elementary School, transfer to maintenance technician
Supplemental/stipend payments:
Joe Astorino amended from co-culinary club advisor at Lincoln Middle School to volunteer advisor Lance Lincoln as assistant boys basketball coach at Lincoln Middle School John Willy as assistant boys basketball coach at Lincoln Middle School
Budget Status Reports Approved:
August 2016 September 2016
Professional/Personal Services Contracts Approved:
Ashley Detore, at district request only, to provide sign language interpreting services at meeting(s) related to child find, referral, conferences, evaluation, and IEPs for special education students, October 16, 2016 through June 16, 2017 for approximately 10 hours, $40 per hour and 56 cents per mile not to exceed $900. Elevation Healthcare, amendment to contract to increase hours for the school psychologist/counselor at Jefferson Elementary School from 37.5 hours per week up to 40 hours per week, $67 per hour. Washington State Center for Childhood Deafness and Hearing Loss, amendment to contract to add two students and increase the number of follow-up consultations from four to five, $630 per consultation not to exceed $3,150.
Approved: Collective Bargaining Agreement between Pullman School District and Pullman Educational Support Personnel (Custodians), effective September 1, 2016 – August 31, 2018
Overnight Field Trip Request Approved:
PHS Cross Country to Regional Meet in Ellensburg, October 28-29, 2016
Approved: Collective Bargaining Agreement between Pullman School District and Pullman Education Association, effective September 1, 2016 – August 31, 2017
Approved: CTE Perkins iGrant Application
Packet page 22 of 70 Action Items:
1. Naming District Facilities
The district facilities naming committee met on September 27, 2016 to review recommendations received from community members in regards to naming the theater at Pullman High School.
Recommendations from the committee:
1. The previous PHS theater was named after Dana Cleveland. Recommendation to keep the name on the new PHS theater.
2. A recommendation was made by a community member to honor Noah Evermann in some manner. The Pullman Education Foundation is working on the creation of a scholarship in his honor.
3. The new board and community room at PHS will be named after former superintendent Paul Sturm.
Susan Weed moved to approve the following facility names: Dana Cleveland theater at Pullman High School. Paul Sturm Board and Community room at Pullman High School. Allison Munch-Rotolo seconded. Unanimously approved.
Discussion Items:
1. 4129 Family Involvement
Policy 4129 is recommended by Washington State School Directors Association. The district has not yet adopted this policy. The copy presented is verbatim from WSSDA.
Dr. Maxwell: we are planning to have additional professional development focusing on family involvement – value of, how to encourage and support.
Allison Munch-Rotolo: it reads a little differently than most of our policies. Just a general viewpoint rather than guidelines.
Susan Weed and Allison Munch-Rotolo agree it is important, but not very enforceable since there are no guidelines.
Dr. Maxwell: affirmation of our values. This is discretionary from WSSDA.
Dean Kinzer: will there be a related procedure with guidance?
Dr. Maxwell: we do many things to support this, may put in writing.
Allison Munch-Rotolo: doesn’t feel this policy needs to be adopted.
Susan Weed: perhaps an action plan from each school related to family involvement, either as a piece of this or just as good practice.
Packet page 23 of 70 Jim Evermann: would be happy with this policy if there was more concrete guidance and recommendations.
Dr. Maxwell: we will take a further look at this and bring forward some updated language based on recommendations.
2. 2017-2018 Academic Calendar
According to school board policy and procedure 2220, the board of directors will take action to approve the academic calendar for the year after the next school year. The 2017-2018 Academic Calendar has not yet been presented. Two options are included in the packet, the PEA has voted to choose Calendar Option A.
All options have spring break in the traditional week – first week of April
3. 2018-2019 Academic Calendar
According to school board policy and procedure 2220, the board of directors will take action to approve the academic calendar for the year after the next school year. Three options for the 2018-2019 academic calendar are included in the packet, the PEA has voted to choose Calendar Option C
Option C presented as the PEA choice has a mid-winter break and a short thanksgiving break. Mid- winter break days could be used as snow days if needed.
Allison Munch-Rotolo: input from ThoughtExchange is that families would like our calendar to line up with WSU calendar as much as possible – this would create a different thanksgiving break (shorter) than WSU. Concern about attendance that week, especially at the elementary level.
Dr. Maxwell: these calendars have a better schedule for professional development days – a little more spread out for planning purposes and effectiveness.
4. Treasurer Signing Authority
The Whitman County Treasurer’s Office requires school district business offices to identify individuals within the Fiscal Office who have signing authority to cancel warrants, sign vouchers and transfer funds. These are standard daily operational activities within the Fiscal Office and no additional authority is granted beyond current standard by way of proclamation. Each employee in the fiscal office works in this capacity with the Treasurer’s Office. The Superintendent is the signing authority for payroll and accounts payable warrants.
Allison Munch-Rotolo moved to an action item. Jim Evermann seconded. Unanimously moved to an action item.
Susan Weed moved to approve resolution Resolution 16-17:4 those individuals authorized to sign financial documents as outlined in the Resolution; specifically Robert Maxwell, Diane Hodge and Jennifer Hamilton. Jim Evermann seconded. Unanimously approved.
Packet page 24 of 70 Informational Items
1. October Administrative Requirements Update 2. Board Calendar 3. Current Enrollment for 2016-2017 School Year Budgeted FTE: 2740 Current FTE: 2792.86 4. 2220P School Calendar
There will be an Executive Session for approximately 15 minutes to discuss Contract Negotiations and Property. No action will be taken.
The meeting recessed into Executive Session at 7:25pm
The meeting resumed at 7:42pm.
Susan Weed moved to adjourn. Karl Johanson seconded.
Meeting adjourned at 7:42pm.
______Board President Board Secretary
Packet page 25 of 70 MEMORANDUM
TO: Board of Directors
FROM: Bob Maxwell, Superintendent Dagny Myers, Human Resources Manager
DATE: November 9, 2016
SUBJECT: Personnel Report Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a Sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
I recommend the Board of Directors accept the following:
Certified: Willma Fields as third grade teacher at Sunnyside Elementary School for the remainder of the 2016- 2017 school year only
Classified: Andria Donnenwerth as support paraprofessional at Franklin Elementary School for the remainder of the 2016-2017 school year only
Amelia Mahoney as nurse at Jefferson Elementary School
Julie McAleer, library paraprofessional at Franklin Elementary School, resignation effective November 10, 2016
Adam McPherson, lead II custodian at Pullman High School, transfer to lead II custodian at Jefferson Elementary School
I recommend the Board of Directors approve the following supplemental/stipend payments:
Brandon Sternod, assistant wrestling coach at Lincoln Middle School, resignation
For Your Information:
Packet page 26 of 70 Packet page 27 of 70
MEMORANDUM
TO: Board of Directors
FROM: Bob Maxwell, Superintendent Dagny Myers, Human Resources Manager
DATE November 9, 2016
SUBJECT: Professional/Personal Services Contract Report Employment with the District will be conditional upon the district’s receipt of a criminal conviction history record that is clear of any convictions, adjudications, protective orders, final decisions, or criminal charges in accordance with Washington State law and conditional upon receipt of a Sexual Misconduct Disclosure Form from prior Washington State employer(s), where employment was in a school setting, indicating that no sexual misconduct materials were found in the records of such employer(s) pursuant to RCW 28A.400 and WAC 180-87-080.
I recommend the Board of Directors approve the following Professional/Personal Services Contracts:
Michele Fredrickson, amendment to contract to include communication and consultation with counselors, 504 teams, and IEP teams, when initiated by appropriate school district staff, for additional students who are experiencing hearing issues, increase hours from approximately 10 hours to 17 hours during the 2016-2017 school year, $65 per hour.
Palouse Discovery Science Center to provide K-5 teachers access to regular Science Center class programs by appointment, $1,760.00 equal to $4.00 per student for 440 FTE students.
Acknowledgement of the following Memorandum of Understanding:
Pullman School District is committed to the development and implementation of a local Community Truancy Board (CTB) through the coordination and support from NorthEast Washington Educational Service District (NEWESD) 101, and entering into a Memorandum of Understanding (MOU) agreement with the local Whitman County Juvenile Court.
Packet page 28 of 70 Packet page 29 of 70 Packet page 30 of 70 Packet page 31 of 70 Packet page 32 of 70 Packet page 33 of 70 Packet page 34 of 70 Packet page 35 of 70 Packet page 36 of 70 Packet page 37 of 70 Packet page 38 of 70 Packet page 39 of 70 Packet page 40 of 70 Packet page 41 of 70 Packet page 42 of 70 Packet page 43 of 70 Packet page 44 of 70 Packet page 45 of 70 Packet page 46 of 70 To Ensure Learning While Challenging and Supporting Each Student to Achieve Full Potential Pullman School District No. 267 ● 240 SE Dexter ● Pullman, WA 99163 ● (509) 332-3581
2017-18 Academic Calendar An Executive Summary Bob Maxwell Superintendent October 26, 2016
Background: According to school board policy and procedure 2220, the board of directors will take action to approve the academic calendar for the year after the next school year. The 2017-2018 Academic Calendar has not yet been presented. Two options are included in the packet, the PEA has voted to choose Calendar Option A.
Recommended Board Action: Approve 2017-2018 Academic Calendar, Option A, as presented.
Motion to approve: I move that the Board approve the 2017-2018 academic calendar, Option A, as presented.
Approved Not Approved
Date:
Board Secretary Signature:
Packet page 47 of 70 OPTION A PULLMAN SCHOOL DISTRICT CALENDAR FOR THE 2017- 2018 SCHOOL YEAR (Pending Board Approval) The calendar will be updated as additional dates are finalized.
Mo Thu Month n Tues Wed rs Fri NOTES August 2017 14 15 16 17 18 21 22 23 24 25 August 29: Professional Development Day (Teachers Only) 28 29 30 31 August 30: First Day of School September 2017 1 4 5 6 7 8 September 4: No School – Labor Day 11 12 13 14 15 18 19 20 21 22 To be determined: First Day of PSD Preschool – Head Start Site 25 26 27 28 29 To be determined: First Day of SES Developmental Preschool October 2017 2 3 4 5 6 9 10 11 12 13 October 13: Professional Development Day (Teachers Only) 16 17 18 19 20 October 23 – October 27: Conference Days: Grades – Preschool & K- 23 24 25 26 27 8 30 31 (No School – Developmental Preschool / Noon Dismissal – Grades K-8) November 2017 1 2 3 6 7 8 9 10 November 10: No School - Veteran’s Day 13 14 15 16 17 20 21 22 23 24 November 20 – November 24: No School – Thanksgiving Break 27 28 29 30 December 2017 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 December 20 – January 2: No School – Winter Break 25 26 27 28 29 January 2018 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 January 15: No School – Martin Luther King, Jr. Day 22 23 24 25 26 January 26: Professional Development Day (Teachers Only) 29 30 31 To be determined: PHS 2nd Semester Starts February 2018 1 2 5 6 7 8 9 12 13 14 15 16 February 19: No School – President’s Day 19 20 21 22 23 26 27 28 March 2018 1 2 March 5 – March 9: Conference Days: Grades – Preschool & K-5 5 6 7 8 9 (No School – Developmental Preschool / Noon Dismissal – Grades K-5) 12 13 14 15 16 March 16: Professional Development Day (Teachers Only) 19 20 21 22 23 26 27 28 29 30 April 2018 2 3 4 5 6 April 2 – April 6: No School – Spring Break 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 May 2018 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 To be determined: Last Day of PSD Preschool – Head Start Site 28 29 30 31 May 28: No School – Memorial Day June 2018 1 To be determined: Pullman High School Graduation 4 5 6 7 8 To be determined: Last Day of SES Development Preschool 11 12 13 14 15 June 15: Last Day of School: Grades K-12 – 11:00 AM Dismissal First and Last Day of School Professional Development Days (Teachers Only) Packet page 48 of 70 OPTION A Conference Weeks Holidays: No School
Packet page 49 of 70 OPTION B PULLMAN SCHOOL DISTRICT CALENDAR FOR THE 2017- 2018 SCHOOL YEAR (Pending Board Approval) The calendar will be updated as additional dates are finalized.
Mo Thu Month n Tues Wed rs Fri NOTES August 2017 14 15 16 17 18 21 22 23 24 25 August 29: Professional Development Day (Teachers Only) 28 29 30 31 August 30: First Day of School September 2017 1 4 5 6 7 8 September 4: No School – Labor Day 11 12 13 14 15 18 19 20 21 22 To be determined: First Day of PSD Preschool – Head Start Site 25 26 27 28 29 To be determined: First Day of SES Developmental Preschool October 2017 2 3 4 5 6 9 10 11 12 13 October 13: Professional Development Day (Teachers Only) 16 17 18 19 20 October 23 – October 27: Conference Days: Grades – Preschool & K- 23 24 25 26 27 8 30 31 (No School – Developmental Preschool / Noon Dismissal – Grades K-8) November 2017 1 2 3 6 7 8 9 10 November 10: No School - Veteran’s Day 13 14 15 16 17 20 21 22 23 24 November 22 – November 24: No School – Thanksgiving Break 27 28 29 30 December 2017 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 December 20 – January 2: No School – Winter Break 25 26 27 28 29 January 2018 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 January 15: No School – Martin Luther King, Jr. Day 22 23 24 25 26 January 26: Professional Development Day (Teachers Only) 29 30 31 To be determined: PHS 2nd Semester Starts February 2018 1 2 5 6 7 8 9 February 16 – February 20: No School – Mid-Winter Break (Possible 12 13 14 15 16 Snow Make-Up Days) 19 20 21 22 23 February 19: No School – President’s Day 26 27 28 March 2018 1 2 March 5 – March 9: Conference Days: Grades – Preschool & K-5 5 6 7 8 9 (No School – Developmental Preschool / Noon Dismissal – Grades K-5) 12 13 14 15 16 March 16: Professional Development Day (Teachers Only) 19 20 21 22 23 26 27 28 29 30 April 2018 2 3 4 5 6 April 2 – April 6: No School – Spring Break 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 May 2018 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 To be determined: Last Day of PSD Preschool – Head Start Site 28 29 30 31 May 28: No School – Memorial Day June 2018 1 To be determined: Pullman High School Graduation 4 5 6 7 8 To be determined: Last Day of SES Development Preschool 11 12 13 14 15 June 15: Last Day of School: Grades K-12 – 11:00 AM Dismissal First and Last Day of School Professional Development Days (Teachers Only) Packet page 50 of 70 OPTION B Conference Weeks Holidays: No School
Packet page 51 of 70 To Ensure Learning While Challenging and Supporting Each Student to Achieve Full Potential Pullman School District No. 267 ● 240 SE Dexter ● Pullman, WA 99163 ● (509) 332-3581
2018-19 Academic Calendar An Executive Summary Bob Maxwell Superintendent October 26, 2016
Background: According to school board policy and procedure 2220, the board of directors will take action to approve the academic calendar for the year after the next school year. Three options for the 2018-2019 academic calendar are included in the packet, the PEA has voted to choose Calendar Option C.
Recommended Board Action: Approve 2018-2019 Academic Calendar, Option C, as presented.
Motion to approve: I move that the Board approve the 2018-2019 academic calendar, Option C, as presented.
Approved Not Approved
Date:
Board Secretary Signature:
Packet page 52 of 70 OPTION A PULLMAN SCHOOL DISTRICT CALENDAR FOR THE 2018- 2019 SCHOOL YEAR (Pending Board Approval) The calendar will be updated as additional dates are finalized.
Mo Thu Month n Tues Wed rs Fri NOTES August 2018 13 14 15 16 17 20 21 22 23 24 August 28: Professional Development Day (Teachers Only) 27 28 29 30 31 August 29: First Day of School September 2018 3 4 5 6 7 September 3: No School – Labor Day 10 11 12 13 14 To be determined: First Day of PSD Preschool – Head Start Site 17 18 19 20 21 To be determined: First Day of SES Developmental Preschool 24 25 26 27 28 October 2018 1 2 3 4 5 8 9 10 11 12 October 12: Professional Development Day (Teachers Only) 15 16 17 18 19 October 22 – October 26: Conference Days: Grades – Preschool & K- 22 23 24 25 26 8 29 30 31 (No School – Developmental Preschool / Noon Dismissal – Grades K-8) November 2018 1 2 5 6 7 8 9 12 13 14 15 16 November 12: No School - Veteran’s Day November 21 – November 23: No School – Short Thanksgiving 19 20 21 22 23 Break OR November 19 – November 23: No School – Long Thanksgiving 26 27 28 29 30 Break December 2018 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 December 19 – January 1: No School – Winter Break 31 January 2019 1 2 3 4 7 8 9 10 11 14 15 16 17 18 January 18: Professional Development Day (Teachers Only) 21 22 23 24 25 January 21: No School – Martin Luther King, Jr. Day 28 29 30 31 To be determined: PHS 2nd Semester Starts February 2019 1 February 15 – February 19: No School – Mid-Winter Break (Possible 4 5 6 7 8 Snow Make-Up Days) OR No Mid-Winter Break if Long 11 12 13 14 15 Thanksgiving is selected 18 19 20 21 22 February 18: No School – President’s Day 25 26 27 28 March 2019 1 March 4 – March 8: Conference Days: Grades – Preschool & K-5 4 5 6 7 8 (No School – Developmental Preschool / Noon Dismissal – Grades K-5) 11 12 13 14 15 March 15: Professional Development Day (Teachers Only) 18 19 20 21 22 25 26 27 28 29 April 2019 1 2 3 4 5 April 1 – April 5: No School – Spring Break 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 May 2019 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 To be determined: Last Day of PSD Preschool – Head Start Site 27 28 29 30 31 May 27: No School – Memorial Day June 2019 3 4 5 6 7 To be determined: Pullman High School Graduation 10 11 12 13 14 To be determined: Last Day of SES Development Preschool 17 18 19 20 21 June 14: Last Day of School: Grades K-12 – 11:00 AM Dismissal Packet page 53 of 70 OPTION A 24 25 26 27 28 First and Last Day of School Professional Development Days (Teachers Only) Conference Weeks Holidays: No School
Packet page 54 of 70 OPTION B PULLMAN SCHOOL DISTRICT CALENDAR FOR THE 2018- 2019 SCHOOL YEAR (Pending Board Approval) The calendar will be updated as additional dates are finalized.
Mo Thu Month n Tues Wed rs Fri NOTES August 2018 13 14 15 16 17 20 21 22 23 24 August 28: Professional Development Day (Teachers Only) 27 28 29 30 31 August 29: First Day of School September 2018 3 4 5 6 7 September 3: No School – Labor Day 10 11 12 13 14 To be determined: First Day of PSD Preschool – Head Start Site 17 18 19 20 21 To be determined: First Day of SES Developmental Preschool 24 25 26 27 28 October 2018 1 2 3 4 5 8 9 10 11 12 October 12: Professional Development Day (Teachers Only) 15 16 17 18 19 October 22 – October 26: Conference Days: Grades – Preschool & K- 22 23 24 25 26 8 29 30 31 (No School – Developmental Preschool / Noon Dismissal – Grades K-8) November 2018 1 2 5 6 7 8 9 12 13 14 15 16 November 12: No School - Veteran’s Day November 21 – November 23: No School – Short Thanksgiving 19 20 21 22 23 Break OR November 19 – November 23: No School – Long Thanksgiving 26 27 28 29 30 Break December 2018 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 December 20 – January 2: No School – Winter Break 31 January 2019 1 2 3 4 7 8 9 10 11 14 15 16 17 18 January 18: Professional Development Day (Teachers Only) 21 22 23 24 25 January 21: No School – Martin Luther King, Jr. Day 28 29 30 31 To be determined: PHS 2nd Semester Starts February 2019 1 February 15 – February 19: No School – Mid-Winter Break (Possible 4 5 6 7 8 Snow Make-Up Days) OR No Mid-Winter Break if Long 11 12 13 14 15 Thanksgiving is selected 18 19 20 21 22 February 18: No School – President’s Day 25 26 27 28 March 2019 1 March 4 – March 8: Conference Days: Grades – Preschool & K-5 4 5 6 7 8 (No School – Developmental Preschool / Noon Dismissal – Grades K-5) 11 12 13 14 15 March 15: Professional Development Day (Teachers Only) 18 19 20 21 22 25 26 27 28 29 April 2019 1 2 3 4 5 April 1 – April 5: No School – Spring Break 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 May 2019 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 To be determined: Last Day of PSD Preschool – Head Start Site 27 28 29 30 31 May 27: No School – Memorial Day June 2019 3 4 5 6 7 To be determined: Pullman High School Graduation 10 11 12 13 14 To be determined: Last Day of SES Development Preschool 17 18 19 20 21 June 14: Last Day of School: Grades K-12 – 11:00 AM Dismissal Packet page 55 of 70 OPTION B 24 25 26 27 28 First and Last Day of School Professional Development Days (Teachers Only) Conference Weeks Holidays: No School
Packet page 56 of 70 OPTION C PULLMAN SCHOOL DISTRICT CALENDAR FOR THE 2018- 2019 SCHOOL YEAR (Pending Board Approval) The calendar will be updated as additional dates are finalized.
Mo Thu Month n Tues Wed rs Fri NOTES August 2018 13 14 15 16 17 20 21 22 23 24 August 28: Professional Development Day (Teachers Only) 27 28 29 30 31 August 29: First Day of School September 2018 3 4 5 6 7 September 3: No School – Labor Day 10 11 12 13 14 To be determined: First Day of PSD Preschool – Head Start Site 17 18 19 20 21 To be determined: First Day of SES Developmental Preschool 24 25 26 27 28 October 2018 1 2 3 4 5 8 9 10 11 12 October 12: Professional Development Day (Teachers Only) 15 16 17 18 19 October 22 – October 26: Conference Days: Grades – Preschool & K- 22 23 24 25 26 8 29 30 31 (No School – Developmental Preschool / Noon Dismissal – Grades K-8) November 2018 1 2 5 6 7 8 9 12 13 14 15 16 November 12: No School - Veteran’s Day November 21 – November 23: No School – Short Thanksgiving 19 20 21 22 23 Break OR November 19 – November 23: No School – Long Thanksgiving 26 27 28 29 30 Break December 2018 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 December 24 – January 4: No School – Winter Break 31 January 2019 1 2 3 4 7 8 9 10 11 14 15 16 17 18 January 18: Professional Development Day (Teachers Only) 21 22 23 24 25 January 21: No School – Martin Luther King, Jr. Day 28 29 30 31 To be determined: PHS 2nd Semester Starts February 2019 1 February 15 – February 19: No School – Mid-Winter Break (Possible 4 5 6 7 8 Snow Make-Up Days) OR No Mid-Winter Break if Long 11 12 13 14 15 Thanksgiving is selected 18 19 20 21 22 February 18: No School – President’s Day 25 26 27 28 March 2019 1 March 4 – March 8: Conference Days: Grades – Preschool & K-5 4 5 6 7 8 (No School – Developmental Preschool / Noon Dismissal – Grades K-5) 11 12 13 14 15 March 15: Professional Development Day (Teachers Only) 18 19 20 21 22 25 26 27 28 29 April 2019 1 2 3 4 5 April 1 – April 5: No School – Spring Break 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 May 2019 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 To be determined: Last Day of PSD Preschool – Head Start Site 27 28 29 30 31 May 27: No School – Memorial Day June 2019 3 4 5 6 7 To be determined: Pullman High School Graduation 10 11 12 13 14 To be determined: Last Day of SES Development Preschool 17 18 19 20 21 June 14: Last Day of School: Grades K-12 – 11:00 AM Dismissal 24 25 26 27 28
Packet page 57 of 70 OPTION C First and Last Day of School Professional Development Days (Teachers Only) Conference Weeks Holidays: No School
Packet page 58 of 70 To Ensure Learning While Challenging Each Student to Achieve Full Potential Pullman School District No. 267 ● 240 SE Dexter ● Pullman, WA 99163 ● (509) 332-3581
Rental/Lease of School District Facilities An Executive Summary November 9, 2016 Joe Thornton Executive Director of Operations
Background: All rental/lease agreements must provide revenues sufficient to cover district costs as specified and approved by the School Board. Fees for the use of school facilities are to be determined based on the identification of user groups, as defined in district policy, and the established fee schedule.
The current rental/lease agreement fee schedule has not been updated to reflect current expenses since March 10, 2010. The revised rental/lease fee schedule listed below has been adjusted to more accurately reflect current expenses.
Proposed Auditorium Fee Schedule: Base Rental Fee: Tier 1 (PHS/PSD use): free, pending availability Tier 2 (non-profit organization): $60/hour, two-hour minimum rental Tier 3 (other use): $100/hour, two-hour minimum rental (Base rental provides access to on-stage light and sound control (pre-set options), pre- set curtains, wireless microphone and stand, conductors stand, chairs and music stands, access to dressing rooms.)
Additional Fees: Custodian: $33/hour Sound/Lighting tech: $40/hour Light Programing: $25/hour Grand Piano use: $15/event Projector: $30/hour
Packet page 59 of 70 Green room (band or choir room): $25/hour
Recommended Board Action: Approval of the revised rental/lease agreement fee schedule.
Motion to approve: I move that we approve the revised rental/lease agreement fee schedule.
Packet page 60 of 70 Approved Not Approved
Date:
Board Secretary Signature:
Current fee for use of auditorium: Auditorium: $20/hour Custodian: $24/hour Piano: $5/hour
Comparison with other districts:
Packet page 61 of 70 To Ensure Learning While Challenging and Supporting Each Student to Achieve Full Potential Pullman School District No. 267 ● 240 SE Dexter ● Pullman, WA 99163 ● (509) 332-3581
4218 Language Access Plan An Executive Summary Bob Maxwell Superintendent November 9, 2016
Background: Policy 4218 is recommended by Washington State School Directors Association as a “Priority” policy. The district has not yet adopted this policy.
Recommended Board Action: Approve the adoption of policy 4218 Language Access Plan.
Motion to approve: I move that the Board approve policy 4218 Language Access Plan.
Approved Not Approved
Date:
Board Secretary Signature:
Packet page 62 of 70 Pullman School District Board Policy 4218 Page 1 of 2
COMMUNITY RELATIONS
Language Access Plan
The Pullman School District Board of Directors is committed to improving meaningful, two-way communication and promoting access to District programs, services and activities for students and parents with limited English proficiency (LEP) free of charge. To that end, the Board of Directors requires the District to implement and maintain a language access plan tailored to the District’s current LEP parent population.
At a minimum, the District’s language access plan will incorporate the procedures that accompany this policy and address:
Parent Identification The District will accurately and in a timely manner identify LEP parents and provide them information in a language they can understand regarding the language service resources available within the District.
Oral Interpretation The District will take reasonable steps to provide LEP parents competent oral interpretation of materials or information about any program, service, and activity provided to non-LEP parents and to facilitate any interaction with district staff significant to the student’s education. The District will provide such services upon request of the LEP parent(s) and/or when it may be reasonably anticipated by District staff that such services will be necessary.
Written Translation The District will provide a written translation of vital documents for each limited English proficient group that constitutes at least 5 percent of the District’s total parent population or 1000 persons, whichever is less. For purposes of this policy, “vital documents” include, but are not limited to, those related to:
registration, application, and selection; academic standards and student performance; safety, discipline, and conduct expectations; special education and related services, Section 504 information, and McKinney-Vento services; policies and procedures related to school attendance; requests for parent permission in activities or programs; opportunities for students or families to access school activities, programs, and services; student/parent handbook; the District’s Language Access Plan and related services or resources available; school closure information; and any other documents notifying parents of their rights under applicable state laws and/or containing information or forms related to consent or filing complaints under federal law, state law, or District policy.
If the District is unable to translate a vital document due to resource limitations or if a small number of families require the information in a language other than English such that document translation is unreasonable, the District will still provide the information to parents in a language they can understand through competent oral interpretation.
Staff Guidance All school administrators, particularly those who have the most interaction with the public such as registrars and enrollment staff, certificated staff and other appropriate staff as determined by the superintendent, will receive guidance on meaningful communication with LEP parents, best practices for working with an interpreter, how to access an interpreter or translation services in a timely manner, language services available within the District and other information deemed necessary by the superintendent to effectuate the language access plan.
Appropriate district staff, as determined by the superintendent, will also receive guidance on the interaction between this policy and the District’s policy on effective communication with students, families, and community members with disabilities.
Packet page 63 of 70 Pullman School District Board Policy 4218 Page 2 of 2
The superintendent is authorized to establish procedures and practices for implementing this policy.
Cross references: 3210 Nondiscrimination 4129 Family Involvement 4217 Effective Communication
Legal references: Chapter 28A.642 RCW Discrimination prohibition Chapter 49.60 RCW Discrimination – Human Rights Commission Chapter 392-400 WAC Discipline WAC 392-400-215 Student rights Title VI of the Civil Rights Act of 1964
Management resources: 2016 – July Issue OSPI website: Interpretation and Translation Services
Adoption Date: Classification: Priority
Packet page 64 of 70 To Ensure Learning While Challenging and Supporting Each Student to Achieve Full Potential Pullman School District No. 267 ● 240 SE Dexter ● Pullman, WA 99163 ● (509) 332-3581
4217 Effective Communication An Executive Summary Bob Maxwell Superintendent November 9, 2016
Background: Policy 4217 is recommended by Washington State School Directors Association as a “Priority” policy. The district has not yet adopted this policy.
Recommended Board Action: Approve the adoption of policy 4217 Effective Communication.
Motion to approve: I move that the Board approve policy 4217 Effective Communication.
Approved Not Approved
Date:
Board Secretary Signature:
Packet page 65 of 70 Pullman School District Board Policy 4217 Page 1 of 3
COMMUNITY RELATIONS
Effective Communication
In compliance with federal and state law, all District-sponsored programs, activities, meetings, and services will be accessible to individuals with disabilities, including persons with hearing, vision, and/or speech disabilities. When communicating in this context with students, families, applicants, participants, members of the public, and their companions with disabilities, the District will take appropriate steps to ensure that any communications are as effective as communications with persons who have no disabilities. Such steps will include furnishing in a timely manner appropriate auxiliary aids and services when necessary to afford an individual with a disability an equal opportunity to participate in, and enjoy the benefits of, programs, activities, meetings, or services conducted or sponsored by the District. The information contained within the District’s website is a service will be accessible to all individuals with disabilities.
When an IDEA-eligible or a Section 504-eligible student’s disability impacts his/her hearing, vision or speech, the school will apply both a FAPE (free and appropriate public education) analysis and the effective communication requirements of the Americans with Disabilities Act of 1990 (Title II) in determining how to meet the student’s communication needs and how to formulate the student’s individual education program (IEP).
For families, applicants, participants, members of the public, and their companions, the District’s website will provide information on how to request auxiliary aids and services, ask related questions, or raise concerns. When necessary and upon request, such information will also be provided in an accessible format for the requestor at no cost. A form for requesting auxiliary aids and services will be available on the District website, at the District office and attached as an appendix to the implementing procedure for this policy. When determining an appropriate auxiliary aid or service, the District or school will give primary consideration to the auxiliary aid or service specifically requested by the person with a disability.
For purposes of this policy, “auxiliary aids and services” include a wide range of services, devices, technologies, and methods for providing effective communication, and may include:
1. Effective methods of making aurally-delivered information available to individuals who are deaf or hard of hearing, such as:
qualified interpreters (on-site or through video remote interpreting services) note-takers real-time computer-aided transcription services (“CART”) written materials the exchange of written notes telephone handset amplifiers assistive listening devices assistive listening systems telephones compatible with hearing aids closed caption decoders open and closed captioning, including real-time captioning voice, text, and video-based telecommunications products and systems, including text telephones (TTYs), videophones, and captioned telephones, or equally effective telecommunications devices videotext displays accessible electronic and information technology
2. Effective methods of making visually-delivered information available to individuals with visual impairments, such as:
qualified readers taped texts
Packet page 66 of 70 Pullman School District Board Policy 4217 Page 2 of 3
audio recordings Brailled materials and displays screen reader software magnification software optical readers secondary auditory programs (SAP) large print materials accessible electronic and information technology
3. Effective methods of enabling a person with a speech disability to communicate with the school or District personnel, such as:
a word or letter board writing materials spelling to communicate a qualified sign-language interpreter taped texts a computer a portable device that writes and/or produces speech telecommunication devices
4. Acquisition or modification of equipment or devices; and
5. Other similar services and actions.
Auxiliary aids and services will be provided for any school-initiated program, activity, meeting, or service, which may include:
Parent/teacher conferences ESE/IEP/504 meetings Conferences or hearings involving student corrective action Planning meetings Interviews for District employment Staff Meetings Interactive meetings regarding accommodations Graduation ceremonies Field Trips School Performances or Sporting Events Board Meetings Website information, including on-line information regarding curriculum, policies, and Board materials and agendas. Reports of student grades and academic progress Parental alerts regarding school closures or events
The Superintendent is granted the authority to develop procedures in order to implement this policy.
Cross References: 2161 - Special Education and Related Services for Eligible Students 2162 - Education of Students With Disabilities Under Section 504 of the Rehabilitation Act of 1973 3210 – Nondiscrimination 4218 - Language Access Plan
Legal References: Chapter 28A.642 RCW Discrimination prohibition Chapter 49.60 RCW Discrimination — Human rights commission WAC 392-400-215 Student rights 42 U.S.C. 12131-12134 Americans with Disabilities Act of 1990 (ADA) (Title II)
Packet page 67 of 70 Pullman School District Board Policy 4217 Page 3 of 3
28 C.F.R. part 35 - Nondiscrimination on the basis of disability in state and local government services 29 U.S.C. 794 Section 504, Rehabilitation Act of 1973 34 C.F.R. part 104 Section 504 of the Rehabilitation Act of 1973 20 U.S.C. 1400-1419 Individuals with Disabilities Education Act (IDEA), Part B 34 C.F.R part 300 - Assistance to states for the education of children with disabilities
Management Resources: 2016 - March Issue
Adoption Date: Classification: Priority
Packet page 68 of 70 Administrative Requirements Update
November: Least restrictive environment IDEAB (Roberta Kramer & Paula Bates) IDEAB Child Count (Roberta Kramer & Paula Bates) Levy Certification to County (Diane Hodge) Verify Free & Reduced (Joe Thornton, Sheba Nalle) Initial submission of S275/277 Report (Dagny Myers) Review winterization prep with Maintenance and Custodians (Joe Thornton) Veterans’ Day: RCW 28A.230.160 requires that all Washington public schools observe Veterans Day by providing educational activities during the school week preceding the 11th day of November of each year. The responsibility for the preparation and presentation of the activities will be with the principal or head teacher of each school building. The laws dictates that activities be at least 60 minutes total throughout the week and will embrace topics tending to instill a loyalty and devotion to the institutions and laws of this state and nation.
December: SPED Personnel Report (Roberta Kramer & Paula Bates) Audit Preparation
Packet page 69 of 70 Pullman Public Schools Board of Directors Planning Calendar
Mission Ensuring Learning While Challenging Each Student to Achieve Full Potential
District Strategic Plan Goals: District Goal #1: Establish and maintain a clear and shared focus throughout District Goal #2: Ensure the highest levels of learning and achievement for each the district. student served by the district. Objectives: Objectives: Establish continual improvement through strategic planning Align curriculum, assessment, and instruction Align school and department improvement plans with district Focus professional development strategic plan Develop high levels of communication and collaboration Monitor teaching and learning frequently
January February March Adopt Board Legislative Proposals School Improvement Plan Updates Board Self-Evaluation (in even # years, 1820/P) Superintendent’s Evaluation (1630P)
April May June Superintendent Contract Renewal Present Dedicated Teacher Award School Improvement Plans – CY Notification Rehire of all certificated staff Update and Preliminary I-728 Plan Hearing and Adoption Curriculum Adoptions (as needed) Presentation of NY SIP (2004) State Tech Plan Approval (as Approve summer activities Revise 2410/P as needed needed) Annual WIAA Enrollment Resolution Superintendent Evaluation (1630P) Review Dedicated Teacher Approve ASB Fundraisers and Clubs Nominees (2150, 3530) Levy Planning (as needed) Work Session: Board Goals
July August September Grant Proposals, including Hi-Cap Budget – Public Hearing and Approve current year School Improvement (2190) Adoption Plans Annual District Assessment Schedule Enrollment Projections Food Service Bid Awards (as (including info from 2090P) Budget Presentation needed) State of the District, including Strategic Plan CTE Report (2170P) Fuel Bid Awards (as needed) Update and Board Goals) Uncollected non-tax revenue report (6119) Annual Affirmative Action Report Employee Agreements Risk Management Program Report (6500/P) Title IX Report Inventory Loss/Write-Off Report (6801P) Annual ALE Report (2255 – 6.0) Program Compliance Report (2106, 4110) Approve Student Fees
October November December Application for Basic Education Set levy date (as needed) Dinner with Legislators Allocation Board Legislative Proposals Board President and Vice-President Budget Year-End Report (6030) elected (odd years, re-elected in Minimum Basic Education even years) Compliance Report WIAA and Legislative Reps Asset Preservation Program Report Appointed Committee purpose, terms and members defined (1210P)
Packet page 70 of 70