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Landuse Survey

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Landuse Survey FRANCES BAARD DISTRI CT MUNI C IPALIT Y INVITATION TO BID BID 11/19: LAND USE SURVEY FOR DIKGATLONG MUNICIPALITY Frances Baard District Municipality (FBDM) hereby invites qualified service providers to submit proposals for the above-mentioned project. This bid will be evaluated in terms of the 80/20 preference point system as prescribed in the Preferential Procurement Regulations, 2017 pertaining to the PPPF Act (No 5 of 2000) and the Supply Chain Management Policy of Frances Baard District Municipality. FBDM is not bound to accept the lowest bid. FBDM reserves the right to partial acceptance of one or more bids. The closing date for submissions is 09 December 2019 at 12h00. Bids will be opened in public immediately after the stated closing time. Proposals should be clearly marked: BID 11/19: LAND USE SURVEY FOR DIKGATLONG MUNICIPALITY and submitted to The Municipal Manager, Frances Baard District Municipality, Private Bag X 6088 Kimberly, 8300, or hand delivered to the Frances Baard District Offices: 51 Drakensberg Avenue, Carters Glen, Kimberley (for attention Mr. P. Souden). Bid documents are obtainable at FBDM’s offices during working hours or on the FBDM Website (www.francesbaard.gov.za). Enquiries on technicalities may be directed to Mr. M. Makinta at tel. (053) 838 0911 and for supply chain matters to Mr. E. Tlhageng at tel. (053) 838 0946 during office hours. If no response is received in ninety (90) days after the closing date, consider your proposal unsuccessful. MUNICIPAL MANAGER Ms. M. Bogatsu FRANCES BAARD DISTRICT MUNICIPALITY INVITATION TO BID BID 11/19: LAND USE SURVEY FOR DIKGATLONG MUNICIPALITY BIDDER: .............................................. ADDRESS: .............................................. .............................................. .............................................. TEL: .............................................. FAX: .............................................. BID AMOUNT (VAT Incl.) ................................ 1 FRANCES BAARD DISTRICT MUNICIPALITY LAND USE SURVEY FOR DIKGATLONG MUNICIPALITY TERMS OF REFERENCE 1. INTRODUCTION: Frances Baard District Municipality hereby invites professionals, consortium of service provider to conduct Land use survey for Dikgatlong Local Municipality. This survey will follow on the latest Reviewed land use scheme which was conducted in the 2017/18 financial year. This process is a result of the was not carried and therefore initiated to augment into the scheme. The focus of this survey will be in the urban area of the municipality and with estimated land parcels of 10359. The areas for these settlements is highlighted in figure 1 below. Figure 1: Locational map for the area of study, Dikgatlong municipality. 2 2. PROJECT OBJECTIVES • To do update to the existing land use data set for the municipality. • To a database for the land use register that link to land use scheme. 3. SCOPE OF WORK The overarching goal is to update land use in urban areas of the Dikgatlong municipality and surrounding farms; estimated number of land parcels is 10359. It is required that services provider appointed align the survey to current scheme provided by the district. The municipality is comprised of a spread the following towns: Windsorton, Barkly West, Longlands, Delportshoop, Koopmansfontein, Ulco and Stillwater from where the study must be carried out. 4. DELIVERABLES The following deliverables are required: a. Submissions should be in both hard and electronic versions. All spatial information collected should be submitted in GIS capable file format (shape- files) for use in a GIS environment. The shapefiles must have clear attribute information, in the structure which is given in the data set provided; b. It is recommended that more visual representation (maps, graphics and photographs) form the bulk part of the spatial analysis/current reality; c. Supply detailed land use maps accompanied by land use register; and d. A close-out report for the project should accompany electronic data set indicated above. 4. TECHNICAL REQUIREMENTS The service provider must include the following in the proposal: a. A detailed work plan indicating the schedule of activities with time frames with cost breakdown (including disbursements); b. A detailed summary for personnel nominated for involvement in the project, with attached curriculum vitae with a background in database expertise; c. A team registered with recognised professional bodies in Town planning and Geographic information system; d. Attach the registration for professional bodies in South African Geomatics Council (SAGC) and South African Council for Planners (SACPLAN); e. Evidence of the strong background in land use surveys, and application of GIS for management; f. A brief report on projects of similar nature, listing at least two (2) contactable references; and 3 g. Sample extracts, and spatial layouts where similar assignment was successfully completed. 5. DOCUMENTATION AND RELEVANT INFORMATION The following documents will be made available to the prospective bidder subject to restrictive clauses on utilisation: • Cadastral data set for the municipality (both registered and approved); and • Land use data set; Ownership to information collected in this undertaking by service provider and paid for by Frances Baard district municipality, remain vested with the municipality. All reports should be submitted in hard copy and electronic GIS format. 6. IMPLEMENTATION SCHEDULE The duration of the project is three (3) months from the date of appointment. The use of services of locals is recommended as part of empowerment to the local community. The service provider will be required to commence with the assignment within seven (7) calendar days after appointment and SLA are signed. 7. REPORTING REQUIREMENTS • The service provider upon appointment will be required to report on monthly basis to the steering committee of the project; and • The Steering Committee must be established and sit within the first week of the appointment, to approve proposed project programme. 8. PROPOSED EVALUATION The evaluation of this bid will be conducted in the following two (2) stages. Firstly, the assessment of functionality will be done in terms of the evaluation criteria and the minimum threshold. A bid will be disqualified if it fails to meet the minimum threshold for functionality as per the bid invitation. Thereafter, only those qualifying bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price ONLY and the 20 for points awarded for B-BBEE status level of contribution. Only service providers that can demonstrate the required experience and skills relating to the execution of this project will be considered. The following criteria will be taken into account for appointment of a successful service provider: 4 9. FUNCTIONALITY CRITERIA Criteria to be used for functionality (see attached functionality evaluation criteria checklist). MAX POINTS CRITERIA (%) Experience on specific project and expertise of key personnel 20 Approach and methodology (proposal) 20 Work plan 10 NB: Bidders that score less than 30 points for functionality will be deemed non-compliant with the bid specification 10. Evaluation criteria (price) Price 80 Points awarded for B-BBEE status level of contribution B-BBEE Status Level Number of points Number of points of Contributor (90/10 system) (80/20 system) 1 10 20 2 9 18 3 6 14 4 5 12 5 4 8 6 3 6 7 2 4 8 1 2 Non-compliant 0 0 contributor 5 NB: In order to claim for these points, bidders are required to submit an original valid B-BBEE status level verification certificates or certified copies thereof together with their bids to substantiate their B-BBEE rating claims (see MBD 6.1 section 5). 11. Statutory and general The following conditions will apply: • Price (s) quoted must be valid for at least ninety (90) days from date of your offer. • Price quoted must be firm and must be inclusive of VAT. • A firm delivery period must be indicated. • CSD summary report indicating that all requirements are in order (valid). • Proof of municipal account. This Proposal will be evaluated in terms of the 80/20 preference point system as prescribed in the Preferential Procurement Regulations, 2017 pertaining to the PPPF Act (No 5 of 2000) and Supply Chain Management Policy of Frances Baard District Municipality (NB: MDB forms are obtainable at FBDM Office during working hours as well as on the FBDM website: www.francesbaard.gov.za): • MBD 1 Invitation to bid • MDB 3.3 Pricing schedules • MBD 4 Declaration of interest • MBD 6.1 Preference claim in terms of the Preferential Procurement Regulations • MBD 7.2 Contract form • MBD 8 Past supply chain management practice • MBD 9 Certificate of independent bid determination 12. Disqualification factors • All bids that do not submit a valid tax clearance certificate / master registration number or tax compliance status PIN; • All bids that do not submit a proposed detailed work plan indicating the schedule of activities with time frames with cost breakdown and methodology proposal; • Inclusion of CVs for the team; • Failure to complete all required bid documents; • Terms and conditions that are not within this bid documents specifications / GCC; • All bids that are faxed, e-mailed or telegraphed; and • All bids that are received late. Frances Baard District Municipality reserves the right to accept a portion of a tender, and the lowest and/or any tender will not necessarily have to be accepted. 6 The closing date for submissions
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