TRANSPORT FOR LONDON BOARD MEETING – OPEN SESSION WEDNESDAY 24 OCTOBER 2007 AT 10.00am COMMITTEE ROOMS 4-5, CITY HALL, THE QUEEN’S WALK, LONDON AGENDA Item Sponsor 1. Apologies for Absence and Declarations of Interest - 2. Minutes of the Open Meeting held on 27 June 2007 - 3. Matters Arising and Actions List - Business Items 4. The Commissioner’s Report Peter Hendy 5. Business Plan 2008/09 [TO FOLLOW] Steve Allen 6. TfL Operational and Financial and Investment Programme Steve Allen Reports – First Quarter 2007/08 7. Thames Gateway Bridge Michèle Dix/ Malcolm Murray-Clark 8. Update on the Implementation of Section 17 of the Crime David Brown and Disorder Act 9. Sustainable Freight Distribution – A Plan for London David Brown 10. Proposed London Local Authorities and Transport for Howard Carter London Bill Information Items 11. Reports from the Safety, Health and Environment Dave Wetzel Committees – 5 July 2007 and 6 September 2007 12. Report from the Audit Committee – 12 September 2007 Judith Hunt 13. Reports from the Finance Committees – 14 September Sir Mike Hodgkinson 2007 and 11 October 2007 14. Mayoral Direction – Public Information Campaigns Howard Carter Open Board agenda page 1 of 2 Version: 6 15. Mayoral Direction - Changes to Schemes Relating to Howard Carter Discounted and Free Travel 16. Mayoral Direction - Reduction of Fares Howard Carter 17. London Overground Penalty Fares Order 2007 Howard Carter 18. Any Other Business - Date of Next Meeting: Thursday 6 December 2007 Open Board agenda page 2 of 2 Version: 6 Transport for London Minutes of the Open Board Committee Rooms 4-5, City Hall, The Queen’s Walk, London Wednesday, 27 June 2007, 10.00am Present Ken Livingstone Chair, Board Member Dave Wetzel Board Member Stephen Glaister Board Member Kirsten Hearn Board Member Sir Mike Hodgkinson Board Member Judith Hunt Board Member Paul Moore Board Member Sir Gulam Noon Board Member Patrick O’Keeffe Board Member Dr Rana Roy Board Member Dabinderjit Singh Sidhu Board Member In attendance Peter Anderson Board Adviser Lord Toby Harris Board Adviser Bryan Heiser Board Adviser Murziline Parchment Board Adviser Lynn Sloman Board Adviser David Morris Mayor’s Senior Policy Adviser (Disability Issues) (42/06/07 to 49/06/07) Staff Steve Allen MD, Finance Maria Antoniou Director, Group HR David Brown MD, Surface Transport Ian Brown MD, London Rail Howard Carter General Counsel Stephen Critchley Chief Finance Officer Dick Hallé Director of Strategy, Surface Transport Mary Hardy Director of Internal Audit Peter Hendy Commissioner Ellen Howard Director of Corporate Governance Gareth John Director of Legal and Compliance Peter Lynch Project Director, Victoria Station Upgrade Project, LUL Nigel Marson Interim MD, Marketing and Communications Malcolm Murray-Clark MD, Planning Simon Nunn Head of Project Development, LUL Tim O’Toole MD, London Underground Peter Regan Director of Corporate Finance Sam Richards Commissioner’s Chief of Staff Len Simkins Head of Strategy and Planning, Public Carriage Office (42/06/07 to 51/06/07) Open Board Minutes – 27/6/07 Page 1 of 8 Ed Thompson Director, Public Carriage Office (42/06/07 to 51/06/07) Valerie Todd MD, Group Services Secretariat Horatio Chishimba TfL Secretariat Jade Serafin TfL Secretariat James Varley TfL Secretariat 42/06/07 Apologies for Absence and Declaration of Interests Apologies for absence were received from Honor Chapman, Christopher Garnett, Shiria Khatun, Eva Lindholm and Tony West. No interests were declared. 43/06/07 Minutes of the Previous Meeting held on 30 May 2007 The minutes of the previous meeting were approved and signed by the Chair as a correct record, subject to the following amendment being made: 33/05/07: Operational, Financial and Investment Programme Reports: Last sentence under sub-heading ‘London Rail’ to read – “All but one of the contracts for the Olympics involving DLR including extensions and upgrades have been let.” 44/06/07 Matters Arising and Actions List There were no other matters arising from the minutes of the previous meeting. The Board noted the table setting out the current status for each of the actions. 45/06/07 The Commissioner’s Report The Commissioner introduced his report. He noted the success of the transport arrangements at both Wembley Stadium and at the O2 venue which dealt well with large numbers of late-night concert goers. This further demonstrates TfL’s ability to facilitate large events as London prepares to host the Olympics. He also reported that on 21 June Metronet had requested an Extraordinary Review of the BCV PPP contract. The Commissioner said that the Mayor had announced a reduction in Oyster Pay-As- You-Go and the weekly bus pass. He confirmed that the cost of a weekly bus pass was being reduced from £14 to £13. He said that a powered two-wheeler safety advertisement had won a Lion Award at the 2007 Cannes International Advertising Festival and that the TfL website had also won an award for the best central government website. He also informed the Board that Vernon Everitt had been appointed Managing Director, Marketing and Communications and will start with TfL in the autumn. Open Board Minutes – 27/6/07 Page 2 of 8 The Commissioner reported on his technical visit to Caracas and said that the cost of this trip had been very modest particularly given the value of the half price bus travel concession to Londoners on income support. He also said that the RMT was proposing to ballot in relation to ill-health pension arrangements. The relevant decisions were matters for the Trustees of the Pension Fund not TfL . The Board noted the Commissioner’s report. 46/06/07 Annual Report and Accounts Stephen Critchley introduced the report which sought Board approval for the publication of TfL’s 2006/07 Annual Report. He proposed one change to reflect developments since the accounts were presented to the Audit Committee on 15 June 2007. The figure for ‘Claims for Compensation’ under ‘Provisions for liabilities and charges’ would be reduced. This, and any other change to reflect subsequent events, would be made prior to the Auditors signing their Audit Opinion. [Action: Stephen Critchley] Board members discussed the need for the Annual Report to refer to TfL’s achievements on equality issues and the need for a short highlights document to be made available to stakeholders. Nigel Marson confirmed that he was producing a summary eight-page version. It was agreed that the numbers of copies requested and accessed via the website will be monitored. [Action: Nigel Marson] The Board: 1. Approved the 2006/07 Annual Report; 2. Noted that the foreword from the Mayor would be added prior to publication; 3. Delegated authority to the Managing Director of Marketing and Communications to make final changes to the Annual Report; and 4. Approved the Statement of Accounts and Agreed that the Chief Finance Officer would make any final adjustments prior to the auditors signing their opinion. Should any changes be required to the Statement of Accounts which, in the opinion of the Chief Finance Officer, are material, he would seek the approval of the Board to these changes. 47/06/07 Victoria Station Upgrade Tim O’Toole introduced the report and presentation which sought Board approval for London Underground to submit an application for a Transport and Works Act Order for the proposed upgrade of Victoria Station. This project was essential to relieve congestion at the station and is separate from the Victoria Transport Interchange project which was a commercially led scheme promoted by Land Securities. Open Board Minutes – 27/6/07 Page 3 of 8 It was noted that the matter had been discussed at the Finance Committee and that a paper identifying possible mechanisms for TfL to obtain financial contributions for its projects would be taken to that Committee. [Action: Steve Allen] The Board: 1. Noted the content of the paper and presentation; 2. Approved the submission by LUL of an application for a Transport and Works Act Order in respect of the proposed upgrade of Victoria station, subject to: a) the Managing Director, London Underground agreeing the details of the final scheme; and b) the consent of the Mayor, and 3. Delegated authority to the Managing Director, London Underground to: a) agree the final terms of the application for an Order under the Transport and Works Act for the Scheme; and b) do all such further things as may be required in order to submit the application and achieve an Order under the Transport and Works Act and any related planning direction (including, without limitation, entering into agreements with objectors and acquiring third party land or interests in land). 48/06/07 Archway Station Upgrade Tim O’Toole introduced the report and presentation which sought Board approval for London Underground to submit an application for a Transport and Works Act Order in respect of the proposed step-free access project at Archway station. The Board discussed the public realm around the station and noted that the area was subject to a wider regeneration proposal by the London Borough of Islington. Tim O’Toole undertook to provide a copy of the wider proposal to Lord Toby Harris. [Action: Tim O’Toole] The Board: 1. Noted the content of the paper and presentation; 2. Approved the submission by LUL of an application under the Transport and Works Act for powers, including compulsory acquisition of land and other property rights, to undertake a scheme for provision of step-free access at Archway station, subject to the consent of the Mayor; 3. Delegated