DUPLICATE To: COUNCILLOR RAY PUDDIFOOT To sign and return LEADER OF THE COUNCIL

c.c. Cabinet Member for Community Commerce and

Regeneration c.c. All Members of Executive Scrutiny Committee Democratic Services c.c. Chairmen of Corporate Services & Partnerships

and Residents’ & Environmental Services Policy Location: 3E/05 Ext: 0693 Overview Committees DDI : 01895 250693 c.c. Jean Palmer, Deputy Chief Executive and My Ref: GDO Corporate Director c.c. Helena Webster, Residents Services c.c. Northwood Hills, , Pinkwell and South Wards c.c. Conservative and Labour Group Offices (inspection copy)

Date: 14 May 2014

Non-Key Decision request Form D

NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME MAY 2014

Dear Cabinet Member

Attached is a report requesting that a decision be made by you as an individual Cabinet Member. Democratic Services confirm that this is not a key decision, as such the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice period does not apply.

You should take a decision on or after Thursday 22 May 2014 in order to meet Constitutional requirements about publication of decisions that are to be made. You may wish to discuss the report with the Corporate Director before it is made. Please indicate your decision on the duplicate memo supplied, and return it to me when you have made your decision. I will then arrange for the formal notice of decision to be published.

Gill Oswell Democratic Services Officer

Title of Report: New Allocations for the Ward Budget Scheme May 2014

Decision made:

Reasons for your decision : (e.g. as stated in report)

Alternatives considered and rejected : (e.g. as stated in report)

Signed ………………………………………………………Date…………………….. Leader of the Council NEW ALLOCATIONS FOR THE WARD BUDGET SCHEME MAY 2014

Cabinet Members Councillor Ray Puddifoot

Cabinet Portfolio Leader of the Council

Officer Contact Helena Webster, Residents Services

Papers with report Appendix A: Details of projects submitted for the Ward Budget Scheme from 1 April 2014 to 30 April 2014 Appendix B: Ward budget financial summary to 30 April 2014 1. HEADLINE INFORMATION

Summary This report seeks Cabinet Member approval to allocate funds from the Ward Budget Scheme for proposals submitted by Ward Councillors.

Contribution to our The Ward Budget Scheme will: plans and strategies • build on the Council’s important community leadership role and enhance civic pride; • ensure the Council is putting residents first and listening and responding to the local residents’ needs and priorities; and • assist in the delivery of the sustainable community priorities, focussing on the things that matter most to local people.

Financial Cost The overall funds available for the ward based budgets are £330,000 (£15,000 for each of the 22 wards). Proposals to date total £302,012.16, giving a balance of £27,987.84 to allocate. This report seeks Cabinet Member approval to release funds totalling £8,523.00 from four ward budgets leaving a balance of £19,464.84.

Relevant Policy Corporate Services & Partnerships Overview Committee Residents & Environmental Services.

Ward(s) affected Ickenham, Northwood Hills, Pinkwell and Uxbridge South

2. RECOMMENDATION

(1) That the Leader of the Council approves the allocation of £8,523 from the Ward Budget Scheme for the following proposals: Amount £ ICKENHAM Grant to the Friends of Ickenham Hall towards renovation £3,000 work on the 18th century mansion. NORTHWOOD Grant to Hillside Junior School towards installation of LED £ 800 HILLS stage lighting within the school hall. Cabinet Member Report – 14 May 2014 Page 1

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Amount £ NORTHWOOD Grant to St. Vincent's Nursery towards building a new £ 500 HILLS playhouse/shop within the nursery garden. NORTHWOOD Grant to the Northwood Live at Home scheme towards the £1,000 HILLS cost of materials for their weekly therapeutic craft sessions. PINKWELL Grant to Crane Youth & Community Association towards £2,000 running a children's club during the school holidays and hosting a lunch event for older people UXBRIDGE SOUTH Grant to the Uxbridge Centre to purchase a weatherproof £ 650 information display panel. UXBRIDGE SOUTH Grant to the 1st Uxbridge Scouts towards creating a mini £ 573 nature reserve. TOTAL £8,523

Reasons for recommendation

Individual Cabinet Member decisions issued by Democratic Services from 14 May (therefore to be determined from 22 May onwards), are referred to the Leader of the Council until further notice. Under the Council's Constitution and Cabinet Scheme of Delegations, the Leader of the Council has the authority to take decisions on behalf of Cabinet Members in their absence or unavailability.

Each of the proposals submitted comply with the protocol on the use of ward budgets. All Ward Councillors have been made aware of the proposals within this report and, to date, there have been no objections received.

Alternative options considered / risk management

None.

Policy Overview Committee comments

None at this stage.

3. INFORMATION

Supporting information

1. Cabinet agreed at its meeting in September 2011 to allocate £330,000 from Priority Growth to fund a new Ward Budget Scheme with effect from 1 October 2011. £15,000 is to be allocated to each of the 22 wards. The sum did not have to be spent in the 2011/12 financial year and any unspent balance was carried forward to 2012/13 and 2013/14. Proposals are to be submitted with the agreement of all relevant ward Councillors.

2. Ward budget funding is to be used for proposals that make a difference in a local area and to give residents a chance to influence how their local priorities are met. Primarily the funds are intended for one-off expenditure on physical works, events or activities that have a positive impact within the ward.

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3. A summary of the proposals approved to date is given in the table below. Seven further proposals covering three ward budgets and totalling £8,523 have been received. The details of these new proposals are set out in Appendix A of the report.

Financial Cabinet No. of No. of Total Value Total Balance Year Member Proposals Wards (£) Remaining (£) approval 2011/2012 December 14 9 £ 32,585.31 £297,414.69 January 5 3 £ 8,907.00 £288,507.69 March 20 11 £ 26,641.00 £261,866.69 2012/2013 April 7 5 £ 8,973.10 £252,893.59 May 25 12 £ 34,791.77 £218,101.82 June 18 13 £ 24,025.58 £194,076.24 June 17 10 £ 25,358.40 £168,717.84 Adjusted to allow for revised proposals - £ 2,671.00 £171,388.84 September 20 10 £ 23,950.68 £147,438.16 November 10 7 £ 9,785.00 £137,653.16 December 6 4 £ 9,039.00 £128,614.16 December 8 7 £ 13,130.00 £115,484.16 February 2 2 £ 2,956.00 £112,528.16 February 5 4 £ 5,557.00 £106,971.16 March 4 4 £ 5,000.00 £101,971.16 2013/2014 April 8 5 £ 14,334.00 £ 87,637.16 May 3 2 £ 1,750.00 £ 85,887.16 July 14 10 £ 17,624.00 £ 68,263.16 August 5 3 £ 5,168.00 £ 63,095.16 September 2 2 £ 1,350.00 £ 61,745.16 September 3 2 £ 2,200.00 £ 59,545.16 Interim budget reconciliation Sept 2013 - £ 169.31 £ 59,714.47 October 6 5 £ 3,484.00 £ 56,230.47 Interim budget reconciliation Oct 2013 - £ 284.37 £ 56,514.84 November 4 4 £ 1,643.00 £ 54,871.84 December 2 2 £ 1,450.00 £ 53,421.84 January 4 2 £ 2,120.00 £ 51,301.84 February 9 4 £ 6,742.00 £ 45,059.84 March 10 6 £ 13,899.00 £ 30,660.84 2014/2015 April 3 3 £ 2,673.00 £ 27,987.84 May 7 4 £ 8,523.00 £ 19,464.84 Totals to date 241 n/a £310,535.16 £ 19,464.84

4. Since the commencement of the scheme in October 2011, a total of 241 proposals have been received. Of these, 234 proposals have already been approved covering all 22 wards within and 7 new proposals, for May are recommended within this report.

5. The updated balance of funds for each ward under the Ward Budget Scheme is set out in Appendix B.

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Financial Implications

The overall allocation for the Ward Budget Scheme is £330,000, based on a budget of £15,000 for each of the 22 wards in the Borough. The funding for this programme runs from 1 October 2011 onwards, based on the budget for the initiative approved by Cabinet on 29 September 2011.

The unspent element of the budget, as at 31 March 2013, has been carried forward as an earmarked reserve. Proposals within this report draw down the budget by £8,523 taking the total spend to £310,535.

4. EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation? Ward budgets help Councillors to make a difference in their ward. They address specific local priorities by delivering proposals to benefit residents and local organisations.

Consultation Carried Out or Required Consultation with the lead Councillor from each ward and officers internally has taken place, where appropriate. Where other services are involved, such as Residents’ Associations, community organisations, residents and Safer Neighbourhoods Panel, the views of these groups have helped to shape the nature of the proposals.

5. CORPORATE IMPLICATIONS

Corporate Finance Corporate finance has reviewed the report and concurs with the budgetary position set out in the financial implications.

Legal There are no specific legal implications for this report which seeks drawdown for programme funding. No specific difficulties with the roll out of this programme have been brought to the attention of Legal Services.

It is important that individual projects or groups of projects must comply with relevant legal rules in relation to procurement. Projects must be closely monitored by officers in terms of expenditure control and value for money, and in order to ensure legal issues are expeditiously brought to the attention of Legal Services.

Section 1 of the Localism Act 2011 gives Councils a general power of competence and enables Local Authorities to do anything that individuals generally may do. These powers are not tied to the benefit of the local authority’s area or its residents, and enable innovative responses to local needs. This general power would therefore enable the Local Authority to create a Ward Budget Initiative. The General Power of Competence is intended to be broader in scope than the previous provisions contained in Part 1 of the Local Government Act 2000.

The Cabinet Member for Community, Commerce and Regeneration has the constitutional delegation to approve Ward Budget expenditure.

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Corporate Property and Construction

None at this stage.

6. BACKGROUND PAPERS

None.

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APPENDIX A

DETAILS OF PROJECTS SUBMITTED FOR THE WARD BUDGET SCHEME

Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Ickenham WB2IC06 Grant to the Friends £3,000 Cllrs £1,760.00 of Ickenham Hall Simmonds towards renovation and th work on the 18 Hensley century mansion

Supporting Information

1. The Friends of Ickenham Hall was established in 2009 by volunteers and staff from the to raise funds for repair, conservation and where possible restoration work on Ickenham Hall.

2. Ickenham Hall is a Grade II listed Georgian mansion dating from 1740. Whilst the main structure is basically sound and largely in its original state it is much in need of work on its doors and windows.

3. The grant will contribute towards extensive fundraising organised by the Friends of Ickenham Hall including open days, quizzes, concerts etc. which to date has raised over £35,000 towards renovation work.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Maintain resident satisfaction levels.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved.

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Northwood WB2NH07 Grant to Hillside Junior £800 Cllrs Bianco £2,850.00 Hills School towards and Morgan installation of LED stage lighting within the school hall

Supporting Information

1. Hillside Junior School is an established co-ed school providing for just under two hundred pupils aged from 7 - 11 years old. The school has fostered excellent links with local community groups including Gatehill Residents Association and Emmanuel Church who use the school hall facilities.

2. The grant will be used to install LED lighting within the school hall including a six channel controller to control the colour and intensity of the lighting.

3. In addition to providing a resource for school productions, the lighting will improve the overall environment within the school hall. The hall is used for a range of activities such as the Portuguese School, four evenings a week to teach local young people up to 'A' level standard.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Maintain resident satisfaction levels.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved.

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Northwood WB2NH08 Grant to St. Vincent's £500 Cllrs Bianco £2,350.00 Hills Nursery towards and Morgan building a new playhouse/ shop within the nursery garden.

Supporting Information

1. St. Vincent’s Nursery was opened in the early nineties and was originally located in a disused ward of St. Vincent’s Orthopaedic Hospital in . At the beginning of 2006, St. Vincent’s Nursery relocated into the nearby Haydon School where they are registered to care for babies and children aged 3 months to 5 years.

2. The nursery has a number of dedicated rooms for the different age groups. The children have a large, secure garden area for outside play, complete with pirate ship, vegetable plot and digging area. The day care provided is both private and local authority funded. On average some forty nine babies and young children attend each day.

3. The grant will contribute towards the cost of building a new playhouse/shop within the nursery garden.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Maintain resident satisfaction levels.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved.

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Northwood WB2NH09 Grant to the £1,000 Cllrs Bianco £1,350.00 Hills Northwood Live at and Morgan Home scheme towards the cost of materials for their weekly therapeutic craft sessions

Supporting Information

1. Northwood Live at Home was set up in 1997 to provide a social lifeline to older people, living independently within the area. They provide a range of sociable group actives to help reduce depression and other common health problems that can occur when older people become isolated.

2. The Friendship Group meets every Monday from 9.30am to 2.30pm at the United Reform Church, Joel Street, Northwood Hills and has been running since autumn 2001. Anyone over 65 years of age living in the local area can attend. In practice most group members are over 85 years of age and the majority have a disability such as problems with mobility, hearing and/or sight.

3. The grant will be used towards purchasing craft and activity materials for the weekly therapeutic craft sessions run by the Northwood Hills Friendship Group.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Help people to lead healthier, independent lives.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved.

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Pinkwell WB2PI07 Grant to Crane Youth £2,000 Cllrs £1,044.50 & Community Lakhmana Association towards and Sandhu running a children's club during the school holidays and hosting a lunch event for older people

Supporting Information

1. The Crane Youth & Community Association based at Crane Community Centre was formed in 1999 to provide support for local residents.

2. Young children within Pinkwell ward will benefit from a range of activities provided at the Crane Centre during the school holidays. When last organised, some 25-30 children attended.

3. Older people within Pinkwell ward will also benefit from the lunch event which will include entertainment as well as refreshments. Transport will be organised for older people with a disability The organisers would expect up to 60 people to attend.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Help people to lead healthier, independent lives. • Prevent more young people from undertaking risky behaviour.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved.

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Uxbridge WB2US17 Grant to the Uxbridge £650 Cllrs £573.00 South Centre to purchase a Cooper and weatherproof Burrows information display panel.

Supporting Information

1. The Greenway Conservation Area Advisory Panel was set up in 1974. Since then, there have been a number of exhibitions at the Middlesex Show and talks at the Civic Centre for residents to learn more about conservation work.

2. The proposal will fund the design and manufacture of a weatherproof information display panel for the Greenway, Uxbridge Conservation area to be located at the entrance to Uxbridge Community Centre. This is an ideal location to display conservation news and information creating a sense of "Pride of Place" in the Greenway area.

3. The Chairman and members of the Conservation Area Advisory Panel all live in the locally in the area and would ensure that panel is regularly updated with news, information and pictures to promote interest and support. The Conservation Planning Officer will support the group with content and design of the panel.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Maintain resident satisfaction levels.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 14 May 2014 Page 11

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Ward Ref No Proposal Cost Councillor Balance (£) Approval remaining Received (£) Uxbridge WB2US18 Grant to the 1st £573 Cllrs £0.00 South Uxbridge Scouts Cooper and towards creating a Routledge mini nature reserve.

Supporting Information

1. 1st Uxbridge Scout Group has been established for over one hundred years, providing a wide range of sporting and adventure activities to engage with and support the personal development of children and young people aged from 6-18 years of age.

2. The proposal is to create a mini nature reserve as part of the Scouting Association community involvement week from 2 to 8 June 2014 to make a positive contribution to society. Officers from the Green Spaces team have met with the Scouts group to discuss the plan and, if approved, they will assist with implementing the proposal.

3. The creation of the mini nature reserve will help improve the area surrounding the scout hut prone to illegal waste dumping and vandalism and will also provide a learning opportunity in terms of nature conversation and growing plants.

Target Delivery Date The grant will be paid directly once the proposal has been approved.

Expected Outcome This grant will contribute towards priorities identified within Hillingdon’s Sustainable Community Strategy 2011 and in particular to:- • Prevent more young people from undertaking risky behaviour. • Maintain parks and green spaces.

Recipient of funding A BACS transfer will be arranged for the recipient once the proposal has been approved. Cabinet Member Report – 14 May 2014 Page 12

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Appendix B

WARD BUDGETS SUMMARY (May 2014 Cabinet Member report)

New Total Projects Balance Total Approved Committed received Estimate Remaining Ward Budget £ Projects to date £ £ cost £ £ Barnhill 15,000.00 6 15,000.00 0 0.00 0.00 Botwell 15,000.00 13 14,661.00 0 0.00 339.00 Brunel 15,000.00 13 13,508.44 0 0.00 1,491.56 Cavendish 15,000.00 10 15,000.00 0 0.00 0.00 Charville 15,000.00 20 13,331.97 0 0.00 1,668.03 Eastcote & East 15,000.00 24 14,749.41 0 0.00 250.59 15,000.00 5 9,471.00 0 0.00 5,529.00 Villages 15,000.00 10 14,962.00 0 0.00 38.00 Hillingdon East 15,000.00 13 13,534.50 0 0.00 1,465.50 Ickenham 15,000.00 5 10,240.00 1 3,000.00 1,760.00 Manor 15,000.00 9 15,000.00 0 0.00 0.00 Northwood 15,000.00 9 15,000.00 0 0.00 0.00 Northwood Hills 15,000.00 6 11,350.00 3 2,300.00 1,350.00 Pinkwell 15,000.00 6 11,955.50 1 2,000.00 1,044.50 15,000.00 6 14,880.34 0 0.00 119.66 Townfield 15,000.00 10 14,712.00 0 0.00 288.00 Uxbridge North 15,000.00 13 15,000.00 0 0.00 0.00 Uxbridge South 15,000.00 16 13,777.00 2 1,223.00 0.00 15,000.00 8 15,000.00 0 0.00 0.00 West Ruislip 15,000.00 13 14,999.00 0 0.00 1.00 15,000.00 6 11,480.00 0 0.00 3,520.00 15,000.00 13 14,400.00 0 0.00 600.00 Total 330,000.00 234 302,012.16 7 8,523.00 £19,464.84

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