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Terms and Conditions TERMS AND CONDITIONS FOR PERFORMANCES OPEN TO AND ADVERTISED TO THE PUBLIC AT COMPASS THEATRE, WINSTON CHURCHILL THEATRE, GREAT BARN RUISLIP, MANOR FARM SITE, OPEN AIR THEATRE BARRA HALL PARK and the grounds of SOUTHLANDS ARTS CENTRE WEST DRAYTON BASIC TERMS ● Bookings cannot be sub-let or made by one person or organisation on behalf of another. Any booking found to be sub-let will be cancelled without notice and no refund made. ● The times you book must include get in, rehearsal and get out time. If you over-run or go in early you will be charged extra hours at penalty rate (see rate card). ● Minimum hire time is 4 hours ● Please leave the building as you found it. Additional cleaning, clearing and repairs will be charged for. ● There may well be other events (e.g. films, meetings or front-of-stage events) in a space in the same week as your show. This may require you to make amendments to your set, or move items at the end of performances, so consult us about your plans. ● Please always abide by the instructions of any duty staff who are working during your hire ● Please familiarise yourself with the position of fire exits, and the assembly point. TICKETS For many shows a proportion or all of the tickets must be sold via the Hillingdon Box Office (this enables us to see how many of the audience are Hillingdon residents, and measure how each subsidised hire is benefitting the borough). Ratecard Venue Ticketing Arrangement Hillingdon Community ● Compass Theatre ● At least 50% of tickets must be sold via the Hillingdon ● Compass Cafe Bar Box Office ● Compass Studio ● up to 10 free tickets per performance should be made ● Great Barn Ruislip available to Hillingdon Arts volunteers ● Manor Farm Stables ● rooms and grounds in Ickenham Hall and at Manor Farm Site Hillingdon Community ● Winston Churchill Theatre ● Hirer can choose whether to sell tickets via Hillingdon ● Open Air Theatre Barra Hall Park Box Office, however ● Grounds of Southlands Arts Centre ● up to 10 free tickets per performance should be made available to Hillingdon arts volunteers 1 Non-Hillingdon Community All venues ● 100% of tickets must be sold via the Hillingdon Box Office ● up to 10 free tickets per performance should be made available to Hillingdon arts volunteers Social and Commercial All venues ● hirer can choose whether to sell tickets via Hillingdon Box Office FEES, CANCELLATIONS AND ALTERATIONS ● All bookings are charged at the ratecard for the year the booking is in. ● once your booking is confirmed with a deposit or an acceptance of terms, it is not possible to change the date(s) of your booking. Deposits paid are non-refundable in the event of cancellation. ● Cancellations made with less than 3 months to the first date of the hire have to pay 50% of the total cost of the booking as it stood when cancelled, and also any costs we incur in refunding customers for tickets. ● Cancellations (or partial cancellations of individual dates or times) made with less than 6 weeks to the first date of the hire have to pay the full cost of what was booked originally, and also any costs we incur in refunding customers for tickets. ● Additional hours may be requested after confirming your booking. This is subject to availability of spaces and staff and no changes are guaranteed. ● If you do not specify a layout to us six weeks before your event or at the point of putting tickets on sale, whichever is sooner, we will chose a default one, and it will not be possible for us to change this on the day or at short notice before the day. ● Additional hours may not be requested once your booking has begun, and will be charged at penalty rate. ● Events at the Open Air Theatre Barra Hall Park that are rained off will not be charged ● Hillingdon rates are only available when the contact/billing address is within the London Borough of Hillingdon 2 SERVICES PROVIDED Location and What’s included in the hire price? Extras (additional NOT included or Special Accessibility and capacities charges) available restrictions parking Compass ● stage, auditorium, 2 x dressing ● extra dressing rooms ● use of kitchen for ● Performances Limited on site, shared Theatre rooms for the times booked only for additional food prep must finish by with all other users of the ​ Auditorium ● Seats in theatre layout performers or child ● Exclusive use of 11pm building. Ickenham ● In-house theatrical lights performers (see rules Green Room or Station car park is max 158 seated ● In-house sound system below) Stage Door opposite (pay and theatre-style ● tech desk ● special seat layouts corridor (always display) ● 1 x supervising technical staff ● additional technical shared with ● 1 x Front of House Manager for staff to operate your other users) performances show ● catering ● Briefing for your ushers ● Commission on ticket equipment or ● Pay bar for your audience, subject to sales via Hillingdon kitchen facilities volunteer availability Box Office (online, by ● Sets can usually stand upstage of phone and in person) tabs, but may need to be cleared ● Late bar for cast or from stage for other hires crew ● Use of orchestra pit (client must ● extra hours to ensure remove decking themselves and no bookings on stage replace decking afterwards) in between yours Winston ● Main theatre space, dressing rooms, ● Winston Churchill ● glasses, cups, ● Live Winston Churchill Churchill reception area Lounge (to run a bar plates etc. entertainment Theatre Car Park Theatre ● seats in theatre layout in) ● tea, coffee, milk must finish by (78 spaces including 5 ● Exclusive use of toilets ● special seat layouts ● acoustic piano midnight spaces for people with max 346 seated ● simple standard lighting rig ● technical staff or (discontinued) ● Only shallow disabilities) - uncharged theatre-style ● standard sound rig operators frying allowed ● lighting desk, sound rack ● microphones inside using our Some spaces may be ● Use of water heater ● additional equipment, ovens/hobs - no reserved for LBH staff ● Use of fridge and freezer gaffa tape, electrical deep frying and special access for ● supervising staff tape etc. other hirers. ● briefing for your ushers ● Use of ovens and hobs ● Set can usually stand upstage of ● use of tea urns Additional spaces at St tabs, but may need to be cleared Martin’s Approach Car from stage for other hires Park ● Use of orchestra pit (client must (pay and display remove decking themselves and Mon-Sat 8am - 6.30pm, replace decking afterwards) free at other times) 3 Manor Farm ● Room, chairs (please specify your ● technical staff or ● heating ● Alcohol can be St Martin’s Approach Car Great Barn layout six weeks in advance) operators ● glasses, cups, sold only Park ● Exclusive use of toilets ● stage plates etc. Thu-Sat (pay and display Mon-Sat max 200 seated ● Non-exclusive use of grounds ● microphones ● tea, coffee, milk ● Performance at 8am - 6.30pm, free at other theatre-style (public space) ● additional rooms for ● bar South end of times) ● Space for catering gazebo in Gravel changing or ● fencing off any Barn only and Courtyard and 1 x 13amp power catering needs of the grounds must finish by socket (public space) 10.30pm ● amplifier, CD player, speakers, ● bar service ● No acoustic other 13 amp power points ● staff to change drums ● supervising duty staff layouts during a ● Amplification function must come through our system ● Building not heated, but is warm in Summer. Manor Farm ● Room, chairs and tables ● additional rooms to ● glasses, cups, ● Available Fri, St Martin’s Approach Car Stables ● Exclusive use of toilets change in plates etc. Sat only for Park ● Use of water heater ● theatrical sound ● tea, coffee, milk functions with (pay and display Mon-Sat max 30 seated ● Use of microwave oven and hob ● technician ● car parking alcohol 8am - 6.30pm, free at other ● Use of fridge ● Live times) max 50 for entertainment clear-floor/buffet must finish by events 10.30pm ● 11pm function finish time ● No acoustic drums Compass ● Room and chairs (please specify ● additional rooms to ● use of kitchen Limited on site, shared with Theatre Studio your layout six weeks in advance) change in for food prep all other users of the ● basic lighting rig ● technical staff or ● catering building. Ickenham Station max 40 seated ● 1 x supervising staff operators equipment or car park is opposite (pay and theatre-style ● microphones kitchen facilities display) ● pay bar service ● Exclusive use of Green Room or Stage Door corridor (always shared with other users) 4 Ickenham Hall ● Room and chairs ● additional rooms to ● use of kitchen Limited on site, shared with Rooms, change in ● catering all other users of the Compass Cafe Compass Drawing, Hilliard, Tate and ● technical staff or equipment or building. Ickenham Station Bar and Manor Long Rooms are only accessible via operators kitchen facilities car park is opposite (pay and Farm House stairs. ● microphones display) Rooms ● pay bar service Manor Farm House Provost’s Chamber See and Yellow Rooms are only accessible www.compassth via stairs eatre.co.uk for ​ details Open Air ● Stage and auditorium ● supervising staff ● alcohol sales ● all performances Limited on site (Church Theatre Barra ● Acesss to changing block, including ● technical staff ● car parking must finish 30 Road end car park and Barra Hall Park 2 small changing rooms ● Outdoor PA inside Barra Hall mins before Hall Car Park). ● running water and toilet backstage Park dusk max capacity ● 2 x exterior power supplies at side of ● fencing or ● no petrol On street parking in the 180, must be stage access control generators, area. controlled by ● written emergency briefing for ● use of indoor diesel only, must ticketing ushers space be fenced ● fees waived if your show is rained off ● catering or kitchen facilities Southlands ● permission to use grounds only and ● supervising staff ● technical ● no petrol Limited on site, shared with Arts Centre erect a marquee ● outdoor electricity services generators, all other users of the Grounds or connection only (no ● fencing or diesel only, must building.
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