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Quality Assurance Project Plan for an E. coli Monitoring Study of Black River, Pine Creek, and Mill Creek in Berrien and Van Buren Counties, Michigan Grantee: Southwest Michigan Planning Commission MDEQ Tracking Code: 2011-0502 Version 2 June, 2012 □ Approved □ Returned for Modifications ______________________________________________ _________________________ Signature: Robert Day, MDEQ NPS Unit Chief Date _________________________ Signature: Joseph Rathbun, MDEQ Quality Assurance Reviewer Date MDEQ use only QUALITY ASSURANCE PROJECT PLAN FOR AN E. COLI MONITORING STUDY OF BLACK RIVER, PINE CREEK, AND MILL CREEK IN BERRIEN AND VAN BUREN COUNTIES, MICHIGAN BLACK RIVER AND PAW PAW RIVER WATERSHEDS PATHOGEN MONITORING GRANT PROJECT MDEQ TRACKING CODE: 2011-0502 APRIL 2012 REVISED JUNE 2012 FTC&H PROJECT NO. G110766Q Fishbeck, Thompson, Carr & Huber, Inc. Engineers • Scientists • Architects • Constructors 1515 Arboretum Drive, SE, Grand Rapids, MI 49546 Telephone: 616-575-3824 TABLE OF CONTENTS QUALITY ASSURANCE PROJECT PLAN APPROVAL SHEET ................................................................. 4 QAPP DISTRIBUTION LIST ......................................................................................................................... 5 1.0 OVERVIEW ................................................................................................................................... 7 1.1 Project Task Organization ..................................................................................................... 7 1.2 Laboratory .............................................................................................................................. 8 1.3 Special Training Requirements ............................................................................................. 9 1.4 Project Organization Chart .................................................................................................... 9 2.0 PROBLEM DEFINITION/BACKGROUND INFORMATION .......................................................... 7 2.1 Site Location .......................................................................................................................... 7 2.2 Project Background/Problem Definition ................................................................................. 7 3.0 STUDY DESIGN ............................................................................................................................ 9 3.1 Study Objectives .................................................................................................................... 9 3.2 Sampling Locations ............................................................................................................... 9 3.3 Sample Collection And Frequency ...................................................................................... 10 3.4 Pathogen Monitoring............................................................................................................ 11 3.5 Flow Monitoring ................................................................................................................... 12 3.6 Sample Labeling, Handling, and COC................................................................................. 12 3.7 Laboratory Analysis ............................................................................................................. 13 3.8 Data Quality Objectives ....................................................................................................... 15 3.9 Training Requirements/Certification .................................................................................... 16 4.0 DATA VALIDATION AND REPORTING ..................................................................................... 17 4.1 Data Management ............................................................................................................... 17 4.2 Asessment and Oversight ................................................................................................... 17 4.3 Data Validation And Usability .............................................................................................. 17 4.4 Data Reporting ..................................................................................................................... 18 4.5 Documentation and Records ............................................................................................... 18 4.6 Revisions to the QAPP ........................................................................................................ 18 5.0 REFERENCES ............................................................................................................................ 18 LIST OF FIGURES Figure 1 Project/Task Organization Figure 2 Black River, Mill Creek, and Pine Creek Watersheds Figure 3 Black River Sample Stations Figure 4 Pine Creek and Mill Creek Sampling Stations LIST OF TABLES Table 1 Sample Locations Table 2 Sample Collection and Parameters Table 3 Sampling Frequencies and Analyses LIST OF APPENDICES Appendix 1 Standard Operating Procedures for Water Quality Sampling in Streams Appendix 2 Area Velocity Flow Meter Installation and Operation Guide (available in Van Buren County Drain Commissioner’s office) Appendix 3 Sample Collection Documentation Form U:\PROJECTS\110766\G110766Q-QAPP\QAPP\SECOND_MDEQ_SUBMITALL_2012-05\1_BLACK_PAWPAW QAPP_2012_0611.DOCX i TABLE OF CONTENTS Appendix 4 Examples of Sample Labels and Chain-of-Custody Form Appendix 5 Laboratory SOPs and Instrument Calibration and Maintenance Appendix 6 Standard Methods, 19th Edition, 1995 LIST OF ABBREVIATIONS/ACRONYMS BMP Best Management Practice COC Chain-of-Custody CSO Combined Sewer Overflow DNA Deoxyribonucleic Acid FTC&H Fishbeck, Thompson, Carr & Huber, Inc. GIS Geographic Information System IDEM Indiana Department of Environmental Management IDEP Illicit Discharge Elimination Plan mL Milliliter MDEQ Michigan Department of Environmental Quality MS4 Municipal Separate Storm Sewer System MST Microbial Source Tracking PLSS Public Land Survey System QA Quality Assurance QA/QC Quality Assurance/Quality Control QAPP Quality Assurance Project Plan QC Quality Control SOP Standard Operating Procedure TMDL Total Maximum Daily Load WQS Water Quality Standards U:\PROJECTS\110766\G110766Q-QAPP\QAPP\SECOND_MDEQ_SUBMITALL_2012-05\1_BLACK_PAWPAW QAPP_2012_0611.DOCX ii QUALITY ASSURANCE PROJECT PLAN APPROVAL SHEET This Quality Assurance Project Plan (QAPP) was prepared by Fishbeck, Thompson, Carr & Huber, Inc. (FTC&H) on behalf of the Southwest Michigan Planning Commission (SWMPC) to guide field and laboratory activities related to water quality monitoring in the Pine Creek, Mill Creek, and Black River Watersheds for E. coli. The QAPP was developed following guidance presented in The Volunteer Monitor’s Guide to Quality Assurance Project Plans, United States Environmental Protection Agency EPA 841-B-96-003, September 1996. This QAPP also follows the Michigan Department of Environmental Quality (MDEQ) 2006 QAPP Guidance: Environmental Monitoring document. APPROVALS MDEQ Project Manager Molly Rippke SWMPC Project Administrator Marcy Colclough FTC&H Project Coordinator E. Wendy Ogilvie, LEED-AP FTC&H Project QC Manager Mary Crosby-Davies FTC&H Field Leader Todd Campbell Hope College, Laboratory Director Michael J. Pikaart, PhD Great Lakes Scientific, Laboratory Director Wayne E. Gleiber, Ph.D. U:\PROJECTS\110766\G110766Q-QAPP\QAPP\SECOND_MDEQ_SUBMITALL_2012-05\1_BLACK_PAWPAW QAPP_2012_0611.DOCX 4 QAPP DISTRIBUTION LIST Ms. Molly Rippke Lake Michigan Unit, Surface Water Assessment Section Water Resources Division Michigan Department of Environmental Quality 525 W. Allegan Street, 2nd Floor P.O. Box 30458 Lansing, MI 48909-7958 Phone: (517) 335-1125 Fax: 269-567-9440 E-mail: [email protected] Ms. Marcy Colclough, Senior Planner Southwest Michigan Planning Commission 185 East Main Street, Suite 701 Benton Harbor, MI 49022 Phone: 269-925-1137 ext 25 Fax: 269-925-0228 E-mail: [email protected] Ms. E. Wendy Ogilvie, Environmental Specialist Fishbeck, Thompson, Carr & Huber, Inc. 1515 Arboretum Drive, SE Grand Rapids, MI 49546 Phone: 616-464-3915 Fax: 616-464-3996 E-mail: [email protected] Ms. Mary Crosby-Davies, Vice President / Senior Chemist Fishbeck, Thompson, Carr & Huber, Inc. 1515 Arboretum Drive, SE Grand Rapids, MI 49546 Phone: 616-575-3842 Fax: 616-464-3996 E-mail: [email protected] Mr. Todd Campbell, Senior Geologist Fishbeck, Thompson, Carr & Huber, Inc. 4775 Campus Drive Kalamazoo, Michigan 49008 Phone: 269-375-3824 Fax: 616-464-3996 E-mail: [email protected] Dr. Michael J. Pikaart, Ph.D., Associate Professor of Chemistry Hope College Science Center Rm. 3112 35 E. 12th St. Holland, Michigan 49422-9000 USA Voice: (616) 395-7382 Fax: (616) 395-7118 E-Mail: [email protected] U:\PROJECTS\110766\G110766Q-QAPP\QAPP\SECOND_MDEQ_SUBMITALL_2012-05\1_BLACK_PAWPAW QAPP_2012_0611.DOCX 5 Dr. Wayne Gleiber, Ph.D., Lab Director Great Lakes Scientific 2847 Lawrence St. Stevensville, MI 49127 Voice: 269-429-1000 Fax: 269-429-1550 Email: [email protected] U:\PROJECTS\110766\G110766Q-QAPP\QAPP\SECOND_MDEQ_SUBMITALL_2012-05\1_BLACK_PAWPAW QAPP_2012_0611.DOCX 6 1.0 OVERVIEW This QAPP presents the organization, objectives, planned activities, and specific quality assurance/quality control (QA/QC) procedures associated with the water quality monitoring program for E. coli in the Pine Creek, Mill Creek, and Black River Watersheds. Specific protocols for sampling, sample handling and storage,