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Annual Reports for the Town of Wayland for Its Two Hundred and Thirty-Second Municipal Year July 1, 2011 to June 30, 2012 Table of Contents

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Annual Reports for the Town of Wayland for Its Two Hundred and Thirty-Second Municipal Year July 1, 2011 to June 30, 2012 Table of Contents TOWN OF WAYLAND Annual Reports Two Hundred and Thirty-Second Year July 1, 2011 Through June 30, 2012 COVER PHOTO RAILROAD FREIGHT HOUSE One of the highlights of the fiscal year was the completion of the renovation of the Central Massachusetts Railroad Freight House at 1 Concord Road. This historic property was enhanced by restoration carpentry followed by new paint schemes. The report of the Historic District Commission is available on page 17. ANNUAL REPORTS FOR THE TOWN OF WAYLAND FOR ITS TWO HUNDRED AND THIRTY-SECOND MUNICIPAL YEAR JULY 1, 2011 TO JUNE 30, 2012 TABLE OF CONTENTS Board of Selectmen ……………………………..……………………………... 1 General Information ………………………….…………………………..…..… 3 Federal and State Officials Representing Wayland ………….………….…. 4 Elected Town Officials ……………………………………………………...… 4 Appointed Town Officials ……………………………..……………………… 6 GENERAL GOVERNMENT Town Clerk …………………………….……………………………….…. 13 Town Counsel …………………………….………………………..……… 14 Information Technology……………….……………………………….… 14 Electronic Voting Implementation Subcommittee 2.0 ……………… 14 Personnel Board ……………………………..………………………….… 16 Historical Commission ……………………………..………………….… 16 Historic District Commission …………………………………..….……. 17 375th Anniversary Commemoration Committee …………………… 17 Public Ceremonies Committee ………………………….……….……… 18 FINANCE Board of Assessors ……………………………..……………………...…. 20 Treasurer/Collector ………………………………………………………. 22 Commissioners of Trust Funds ….………………………………… 24 Trustees of the Allen Fund …………………………………….…… 24 Finance Director/Town Accountant ……..………………………… 25 EDUCATION AND LIBRARY School Committee …………………….…………………………… 32 Board of Library Trustees ………………………………………….. 35 PLANNING AND NATURAL RESOURCES Conservation Commission …………………………………….…… 38 Community Preservation Committee ………………………….…… 40 Planning Board ……………………………………………………… 41 High School Building Committee …………………………………… 46 Town Surveyor …………………………………..…………….…… 48 Zoning Board of Appeals ………………………………................… 48 Energy Initiatives Advisory Committee …………………………….. 49 Economic Development Committee ………………………………… 51 PUBLIC SERVICES Board of Health …………………………………………………..… 52 Inspection/Building Department ………………….………….……. 57 Board of Public Works ……………………………………….…… 58 Surface Water Quality Committee ………………………………… 60 Recreation Commission ………………………….…………..……. 61 Wastewater Management District Commission ………………….... 62 PUBLIC SAFETY Fire Department ………………………………………..………….... 63 Police Department ………………………………………….….…… 69 Auxiliary Police ……………………………………………….…… 71 Local Emergency Planning Committee ……………………….……. 72 Dog Control Officer ………………………………………….……. 72 COMMUNITY SERVICES Council on Aging …………………………………….....………..… 73 Senior Property Tax Relief Committee ……………………..……… 76 Wayland Community Fund ……………………………………...…. 76 Veterans’ Agent ………………………………………………….…. 76 Housing Authority ……………………………………………….… 77 Youth Advisory Committee ………………………………………… 79 Cultural Council ………………………………………………….… 80 Cable Advisory Committee ………………………….……………… 80 WayCAM (Wayland Community Access and Media Inc.) …………. 81 Election Results – Presidential Primary Election, March 6, 2012 ….……. 83 Election Results – Annual Town Election, April 3, 2012 ………………... 86 Town Meeting Minutes Special Town Meeting, November 17, 2011 .… 88 Town Meeting Minutes Annual Town Meeting, April 9, 2012 …………. 92 Index to Reports ………………………………………………….…….… 148 2012 Annual Reports TOWN OF WAYLAND BOARD OF SELECTMEN The fiscal year ended June 30, 2012 was a period of fiscal challenge and heightened civic engagement, even while the region continued to show signs of gradual recovery from an economic recession unlike any other since the Great Depression. Under the leadership of Chairman Tom Fay, the Board, working with professional staff and other citizen committees, enhanced the quality of municipal services despite the difficult fiscal conditions. However, conservative budgeting practices that resulted in significant “turnbacks” of unexpended budgets, revenue in excess of predicted, and solid reserve practices drew the attention of a group of citizens who advocated a different financial vision for Wayland. The annual period began on a tragic note. On July 3, November 2011. Citizens approved the use of $4M 2011, just a month after graduating from Wayland from the town’s reserves to fund the operating budget High School, Lauren Astley was murdered. A high for FY2012, thereby reducing the proposed tax rate school classmate whom she previously had dated was before the state certified in rate in December. Voters charged with the crime. The tragedy shocked and also approved a resolution supporting the use of saddened the community in a profound way, and electronic voting devices at town meetings for the placed a national spotlight on the incidence of date next three fiscal years. violence. A memorial fund was established in her name to be used to further understanding of issues Many of these same citizen leaders advocated for important to Lauren Astley. greater transparency in town finances, creation of an audit committee with investigatory powers, electing Town Building office hours were standardized in July the members of the Finance Committee to assure 2011 to provide service one evening per week greater accountability to residents, and scrutiny of (Mondays), while closing on Friday afternoons to officials and staff. Selectmen and Finance preserve the traditional work week. Selectmen Committee members responded by increasing continued to hold office hours throughout the reporting of current year expenditures, posting community to supplement public comment at Board additional information on the town website, holding meetings, email, website, and guest columns in local an informational hearing on the tax recapitulation newspapers as tools to communicate with residents. sheet submitted to the state Department of Revenue as part of the tax classification process, creating an The Board of Selectmen, School Committee and audit committee, and working toward more Finance Committee continued a coordinated effort to comprehensive financial reporting to supplement the implement the key elements of the Town’s long- annual audit. range financial plan. That strategy included collaborating on some services with Sudbury and In November 2011, Selectmen accepted the other neighboring towns; consolidating certain town regulations of the Attorney General authorizing the and school operations; and following proven debt use of remote participation by absent members of management and capital planning processes. In an boards and committees at public meetings. effort to address structural budget sustainability, the Board actively participated in lobbying efforts in Selectmen approved a pilot program to allow artists- support reform the state and municipal retirement in-residence to repurpose recyclable materials system and to provide greater flexibility to municipal deposited at the transfer station to provide government to modify health insurance plan design. community art. The Town and representatives of many of its employee groups extended collective bargaining Following the retirement of Steve Calichman, the agreements to control the growth of salary and fringe Board of Health appointed Julia Junghanns as benefit costs, including significant changes to health Director of Health. insurance plans. The Board held its annual joint meeting with the In September and October, citizens engaged on fiscal Sudbury Board of Selectmen in January 2012 to policy complained about the size of the town’s free discuss coordination of emergency planning, cash position, reserves for appealed property concerns over the allocation of costs for a assessments known as overlay, and conservative replacement facility for Minuteman Regional structural budget practices. A group then petitioned Vocational-Technical High School, the potential for a special town meeting that was held in reuse of the septage facility, impacts of Wayland 1 2012 Annual Reports TOWN OF WAYLAND Town Center development, potential shared capital Citizens elected Edward Collins and Douglas Leard projects, shared recreation services, the to three-year terms as selectman in the April 2012 regionalization of public safety dispatch services and Town election. The Board of Selectmen held their the future replacement of the Sherman’s Road bridge. organizational meeting shortly after Annual Town Meeting, electing John Bladon as chair and Steve Selectmen voted to join the regional Veterans Correia as vice-chair/clerk, as well as determining Services District with Weston, Needham and liaisons to various departments and committees and Wellesley following the retirement of long-time adopting a revised code of conduct. Veterans Agent John Turchinetz. At the 2012 Annual Town Meeting, voters rejected The Board, together with the Town Administrator, petitioners’ articles to change the method of seating spent considerable time monitoring and coordinating the Finance Committee from appointed by the the initial construction of the Wayland Town Center Selectmen to elected, to create an audit committee retail/office/housing project. The development team with broader investigatory powers than the version had worked through permit processes for the state established by the Selectmen in January 2012, to Department of Environmental Protection, Wastewater study teacher compensation, and to reduce the Management District Commission, Conservation Community Preservation Tax. Voters did approve an Commission and Historic District Commission and article establishing
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