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Kentish and Latrobe Councils

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Kentish and Latrobe Councils KENTISH AND LATROBE COUNCILS INFORMATION PACKAGE FOR APPLICANTS Position: Building and Facilities Officer Employment Status: Full-Time Two Year Fixed-Term Contract Department: Infrastructure and Assets Applications Close: Monday, 1st February, 2021 Contents General Application Information 3 Position Information 4 Position Description 5 Employment Information 8 Information about the Latrobe Municipality 10 Information about Latrobe Council 10 Information about the Kentish Municipality 11 Information about Kentish Council 11 Organisational Overview 12 Information about Resource Sharing 13 2 | Pa g e General Application Information Upon an applicant accepting the role, unsuccessful applicants will be notified Thank you for your interest in the in writing (email where possible). advertised Building and Facilities Officer position with the Latrobe and Pre-Employment Checks Kentish Councils. All positions will require pre- employment checks of prospective Application Format employees because of the nature of All applications must consist of the duties and responsibilities attached to following four documents: the positions. 1. Application Form These checks may include a conviction 2. Cover Letter – 1 Page Limit check and/or identity check, and will 3. Resume including up to 3 referees include a reference check and medical – 4 Page Limit check including a drug screen. 4. Response to ‘Capability Applicants who do not agree to these Requirements’ outlined in the checks should indicate this in their position description – 5 Page application cover letter. Limit. Applications will not be considered if Capability Selection on the Basis of Merit Requirements are not Kentish and Latrobe Councils are equal addressed. opportunity employers. All applications will be assessed against the same Lodgment criteria. Selection will be based on Applications may be submitted online via highest merit for the position, past the Kentish or Latrobe Website (preferred experience and ability to perform the method): advertised position. www.latrobe.tas.gov.au/notice-board/job- vacancies Further Information www.kentish.tas.gov.au/council/employment Questions should be directed to Cymone de Schipper or Aleasha Or Via Email Goss on 03 6491 0200, or via email [email protected] [email protected] [email protected] Or Via Mail: The General Manager For further information on either Kentish Council Council, please refer to the websites at PO Box 63 www.kentish.tas.gov.au and SHEFFIELD TAS 7306 www.latrobe.tas.gov.au Closing Date for Applications: Monday, 1 February, 2021 at 4.00pm. Please note: Applications that are not received by the closing date will not be accepted. Process Applicants will be notified in writing (email where possible) of the receipt of their application. Post shortlisting applicants will be advised if they are required for interview. Up to two interviews may be required. 3 | Pa g e Position Information Latrobe and Kentish Councils are seeking an enthusiastic person in the role of Building and Facilities Officer. In this role you will work to support the Buildings and Facilities Coordinator to ensure Council’s property portfolio is kept to a usable, safe and appropriate standard, as well as maximise Council’s return on investment both financially and in terms of value to the community. The position is offered as a full-time, fixed term arrangement over a two-year period. The successful applicant will possess at least two years project management experience relevant to the role OR an equivalent amount of skills, experience and training OR a keen willingness and ability to learn. 4 | Pa g e Position Description Kentish and Latrobe Councils POSITION DESCRIPTION Position Title Buildings and Facilities Officer Department Infrastructure and Assets Team Infrastructure and Assets Reports to Manager – Infrastructure and Assets Work location Kentish and Latrobe areas Classification Admin/Clerical Level 2 Date January 2021 This position is a shared position between Kentish and Latrobe Councils. Whilst the incumbent’s primary employer is Kentish Council, the position requires provision of services to both Councils as needed. PRIMARY OBJECTIVE • Contribute to the appropriate management of property including any buildings and facilities that the Kentish Council and Latrobe Council are responsible for including leased or licensed properties. KEY FUNCTIONS • Support the Buildings and Facilities Coordinator to ensure Council’s properties are maximised in terms of return on investment financially or in respect of community value and need. • Ensure Council properties are kept in a safe and appropriate standard relative to their intended use. • Undertake operational tasks on an ongoing basis to ensure buildings and facilities remain fit for purpose and ready for use. ACCOUNTABILITIES 1. Assist with the oversight of operational activities in relation to the Council’s property portfolio which includes but is not limited to; vacant land, cemeteries, recreation areas, office/depot buildings, halls, playgrounds, skate parks, pump tracks, mountain bike trails, sports facilities (including pools), waste transfer station, accommodation facilities (Elderly Person Units, Camp Banksia, camping areas and Caravan Parks) and amenities to ensure consistency with Council’s requirements and user needs. 2. Provide assistance to the Building and Facilities Coordinator in making informed and justified reports and recommendations for Council to acquire, dispose, build (new or renovate) or repurpose property to meet Council’s requirements. 3. Develop, implement and review a routine and reactive maintenance framework across the managed sites. 5 | Pa g e 4. Develop minor capital and maintenance projects and manage through to completion for build, renovation or repurpose to ensure completion on time and within budget using available resources. 5. Implement and refine processes for bookings and checking of Council properties, advising and/or resolving issues raised by users and staff. 6. Assist the Buildings and Facilities Coordinator to ensure Council has leases and/or user agreements in place which appropriately safeguard Council against risk and assist in the advising of users across Council’s property portfolio with respect of conflicts, co joint improvements, compliance with user agreements and leases. 7. Work with relevant committee meetings regarding provision of sport infrastructure, parks and reserves, ensuring appropriate support is provided for decision making and budgetary purposes. 8. Assist and ensure processes are in place in relation to user groups hire agreements and are adequately communicated and complied with. 9. Develop, maintain, implement, ensure budgeting, and review a routine and reactive maintenance framework across the properties. 10. Provide advice in relation to insurance requirements that arise with respect of Council property. 11. Promote and manage Council’s seat dedication program. 12. Assist in the seeking of external funding through grant applications to assist in the delivery of priority projects and deliver projects in conformance with grant deeds. 13. Update Council’s asset management database with respect of information relating to properties (built or land). 14. Assist in the development of Council plans (including emergency management, level of service documents and Asset Management Plan) that integrate with Council properties (land and buildings). 15. Assist in the development, review and implementation of appropriate Facility Management Plans for all major buildings and properties. 16. Coordinate applications seeking approval for works including development, building and plumbing. 17. Oversee potential works by volunteers in relation to Council land (eg Landcare, Rubicon Coast and Landcare). 18. Undertake procurement relative to the role including the seeking of quotations, issuing of purchase orders, goods receipting, validation and processing of invoices; relating to projects and ongoing procurement of items such as caretaker contracts, cleaning contracts, and supplies, pest control, security, power, water, sewer, hygiene, other utilities, telecommunications and waste removal. 19. Issue invoices relative to the role for the use of buildings and facilities. 20. Manage Councils security systems in relation to locks, issuing of keys & fobs, building access control, cameras and alarming. Other 21. Consult and act on opportunities to improve systems, processes, and outputs. 22. Carry out work practices in an appropriate manner and in accordance with Councils work health and safety policies and procedures. 6 | Pa g e DIRECT REPORTS Nil ORGANISATIONAL RELATIONSHIPS INTERNAL LIAISONS: Buildings and Facilities Coordinator, Team Leader Towns Services, Elected Members, Council management and staff. EXTERNAL LIAISONS: Contracted roles that report in part or fully to this position (eg. Latrobe swimming pool, caravan park and caretakers at Kentish Park, O’Neill’s Reserve and Wilmot). Ratepayers General public and businesses Consultants Trades/Engineers Real Estate Valuers User groups Management committees JUDGEMENT The position requires working autonomously. The position requires the understanding and adherence to guidelines, process and policy to deliver Council requirements. The incumbent will be required to use initiative in planning and problem solving. Decision making requires analysis of data and/or pre- established options to reach decisions and/or determine progress. The incumbent will provide advice
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