LATROBE COUNCIL
AGENDA & Attachments
COUNCIL MEETING FEBRUARY 10TH, 2020
Commencing at 5.00pm. CERTIFICATE OF QUALIFIED ADVICE
Background
To comply with section 65 of the Local Government Act 1993:
1. A general manager must ensure that any advice, information or recommendation given to the council or a council committee is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.
2. A council or council committee is not to decide on any matter which requires the advice of a qualified person without considering such advice unless a. the general manager certifies in writing i. that such advice was obtained; and ii. the general manager took the advice into account in providing general advice to the council or council committee; and b. a copy of that advice or, if the advice was given orally, a written transcript or summary of that advice is provided to the council or council committee with the general manager’s certificate.
Certification
I certify that:
i. the advice of a qualified person has been sought where required;
ii. this advice was taken into account in providing general advice to the council or council committee; and
iii. a copy of the advice, or a written transcript or summary of advice provided orally, is included with the agenda item.
Gerald Monson GENERAL MANAGER
Latrobe Council OPEN Agenda 10th February, 2020 Page 2 of 162 AGENDA NOTICE is hereby given that the next Ordinary Meeting of the Latrobe Council will be held in the meeting rooms at the Banksia Centre, Port Sorell on Monday 10th February, 2020 at 5.00pm at which the following items are listed for discussion. ITEM NO SUBJECT ...... PAGE 16171 APOLOGIES / LEAVE OF ABSENCE: ...... 5 16172 PECUNIARY INTEREST-LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 – DIVISION 1 (8): ...... 5 16173 CONFIRMATION OF MINUTES – ORDINARY MEETING – HELD 20TH JANUARY, 2020: ...... 5 16174 ADDRESS TO COMMUNITY CONCERNS: ...... 5 16175 PUBLIC PARTICIPATION AND QUESTION TIME: ...... 5 16176 DEVELOPMENT APPLICATION – PLACEMENT OF FILL – PORT STREET, PORT SORELL: ...... 5 16177 DEVELOPMENT APPLICATION – PROPOSED GARAGE – 21 GLYDE STREET, HAWLEY BEACH: ...... 7 16178 PLANNING AUTHORITY: ...... 7 16179 BUILDING DEPARTMENT REPORT – JANUARY 2020: ...... 8 16180 PLANNING – DEVELOPMENT APPLICATIONS – STATUS REPORT – JANUARY 2020: ...... 10 16181 COUNCIL WORKSHOP: ...... 12 16182 DELEGATES REPORTS: ...... 12 16183 COUNCIL DECISION STATUS REPORT: ...... 13 16184 LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE MEETING – HELD 29TH JANUARY, 2020: ...... 36 16185 PORT SORELL CARAVAN PARK MANAGEMENT COMMITTEE MEETING – HELD 28TH JANUARY, 2020: ...... 37 16186 LATROBE TREE PLANTING COMMITTEE MEETING – HELD 30TH JANUARY, 2020: ...... 37 16187 WILD MERSEY MOUNTAIN BIKE ADVISORY COMMITTEE MEETING – HELD 28TH JANUARY, 2020: ...... 37 16188 FINANCE REPORT – JANUARY 2020: ...... 37 16189 CLOSED MEETING: ...... 38 16190 Apologies...... 38 16191 Leave of Absence ...... 38 16192 Confirmation of Minutes – Closed Meeting - Held 20th January, 2020 ...... 38 16193 Council Decision Status Report January, 2020 – Closed Meeting ...... 38 16194 Port Sorell Caravan Park Management Committee Meeting – Held 28th January, 2020 ...... 38 16195 Dulverton Organics Recycling Facility Upgrade Project ...... 38 16196 Notice of Motion – Cr Shayne Allison ...... 38 16197 Seasonal Workers/Visitor Accommodation Update ...... 38 16198 Closed Meeting Item Confidentiality ...... 38 16199 OPEN COUNCIL: ...... 38
Latrobe Council OPEN Agenda 10th February, 2020 Page 3 of 162 ATTACHMENTS INDEX
ITEM PAGE
ANNEXURE “A” ...... 40 CONFIRMATION OF MINUTES – ORDINARY MEETING - HELD 20TH JANUARY, 2020 ANNEXURE “B” ...... 59 DEVELOPMENT APPLICATION – PLACEMENT OF FILL – PORT STREET, PORT SORELL ANNEXURE “C” ...... 95 DEVELOPMENT APPLICATION – PROPOSED GARAGE – 21 GLYDE STREET, HAWLEY BEACH ANNEXURE “D” ...... 116 LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE MEETING – HELD 29TH JANUARY, 2020 ANNEXURE “E” ...... 129 PORT SORELL CARAVAN PARK MANAGEMENT COMMITTEE MEETING – HELD 28TH JANUARY, 2020 ANNEXURE “F” ...... 135 LATROBE TREE PLANTING COMMITTEE MEETING – HELD 30TH JANUARY, 2020 ANNEXURE “G” ...... 143 WILD MERSEY MOUNTAIN BIKE ADVISORY COMMITTEE MEETING – HELD 28TH JANUARY, 2020 ANNEXURE “H” ...... 149 FINANCE REPORT – JANUARY 2020
Latrobe Council OPEN Agenda 10th February, 2020 Page 4 of 162 16171 APOLOGIES / LEAVE OF ABSENCE:
16172 PECUNIARY INTEREST-LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 – DIVISION 1 (8): The Chairperson is to request whether Councillors have a pecuniary interest in any item on the Agenda.
16173 CONFIRMATION OF MINUTES – ORDINARY MEETING – HELD 20TH JANUARY, 2020: Author General Manager Annexure “A” Minutes of meeting held 20/01/20
Recommendation That the minutes of the previous meeting of the Latrobe Council, held at the Memorial Hall, Latrobe on 20th January, 2020 copies of which have been printed and circulated on Annexure “A” of the Agenda, be taken as read and confirmed.
16174 ADDRESS TO COMMUNITY CONCERNS: Mayor Freshney to address the public gallery on matters of community concern.
16175 PUBLIC PARTICIPATION AND QUESTION TIME: Questions and comments will not be accepted in relation to Planning Authority items.
PLANNING AUTHORITY
In accordance with Clause 25(1) of the Local Government (Meeting Procedures) Regulations 2015 the Chairperson advised that Council will now act as a Planning Authority.
16176 DEVELOPMENT APPLICATION – PLACEMENT OF FILL – PORT STREET, PORT SORELL: Author Planning Officer Annexure “B” Report dated 05/02/20
Recommendations That the report by the Planning Officer dated 5th February 2020 concerning development application DA 194/2019 be received and that Council refuse the development at Port Street, Port Sorell (CT 166652/2) for the following reasons:
Clause Reason E10.6.1 P1 (a) (x) Development must – minimise risk to the function and Development in values of a water body watercourse or wetland, including proximity to a for – biodiversity and ecological function; water body,
Latrobe Council OPEN Agenda 10th February, 2020 Page 5 of 162 watercourse or There is sufficient evidence indicating the subject title wetland contains important indigenous vegetation which forms an important part of the area’s biodiversity. The applicant has not adequately demonstrated the development will not have a detrimental impact upon the ecology of the water body and adjoining associated vegetation E10.6.2 P1 (a) Development must – be required to locate in, over on or Development in under the shoreline, sea or tidal waters for operational a shoreline area efficiency;
The placement of fill is located a minimum of 20m from the highwater mark of the tidal inlet to Port Sorell bay located within the subject title. The development is not for the purpose of any operational efficiency E10.6.2 P1 (e) (v) Development must – minimise immediate or cumulative (xvii) adverse effect to – Development in (v) conservation of biodiversity and marine habitat, a shoreline area including during critical lifecycle stages of individual and migratory species;
The natural values assessment identifies that the subject title contains important indigenous vegetation which forms an important part of the area’s biodiversity. The saltmarsh vegetation found within the subject title is listed as vulnerable under Commonwealth legislation, while the Limonium australe is listed under State legislation. It can therefore be concluded that the biodiversity of the subject site is worthy of conservation and that any encroachment of the natural state of the shoreline area must be prevented.
(xvii) be consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011;
The applicant has not indicated if any of the works are consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011.
Latrobe Council OPEN Agenda 10th February, 2020 Page 6 of 162 16177 DEVELOPMENT APPLICATION – PROPOSED GARAGE – 21 GLYDE STREET, HAWLEY BEACH: Author Consultant Planner Annexure “C” Report dated 04/02/20
Recommendations That the report by the Consultant Planner dated 4th February 2020 concerning development application DA 01/2020 be received and that Council approve the proposed development at 21 Glyde Street subject to the following conditions: 1. Consent is for the proposed shed substantially in accordance with endorsed plans by Adams Building Design, Project No: 030319, Drawings 3, 13 and 14, Revision 6, Dated 29 November 2019. 2. Consent is for the statutory permitted building setback of 4m to be reduced to zero for the proposed garage from the rear boundary. 3. Consent is for the statutory permitted building setback of 1.5m to be reduced to 500mm for the proposed garage from the southern side boundary. 4. Consent is for the statutory permitted outbuilding area of 56m2 to be increased to 63.81m2 for the proposed shed. 5. The garage is to be used in conjunction with the residential use on the property and is not to be used for the conduct of any commercial or business operations, unless further permission from Council is obtained. 6. Stormwater discharge from the development and overland flows from the property are to be connected to the stormwater point within the property’s boundary. Formed surfaces are not to direct water to adjoining properties or to the street and is not to create a nuisance. Concentrated stormwater is not to be directed to neighbouring property and should not create a nuisance. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. • An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve including widening of existing vehicular access, with the exception of reshaping and grassing nature strips. • The property owner should be aware of their rights and obligations under the Boundary Fences Act 1908.
16178 PLANNING AUTHORITY: Recommendation That Council cease to act as a Planning Authority.
Latrobe Council OPEN Agenda 10th February, 2020 Page 7 of 162 DEVELOPMENT AND REGULATORY SERVICES
16179 BUILDING DEPARTMENT REPORT – JANUARY 2020: A total of 26 building and plumbing applications and notifications were received by Council during the month of January 2020. The conservative construction cost for these works is $11,402,172. The following are the categories of which the applications and notifications comprise – dwellings; dwelling extensions; outbuildings and industrial/commercial. Dwellings Number of permit applications 1 (Category 4 works) Latrobe – 0 (0 Dwellings & 0 Units) Port Sorell – 1 (1 Dwelling & 0 Units) Number of notifications 2 (Category 3 works) Latrobe – 1 (1 dwellings & 0 units) Port Sorell – 1 (1 dwelling & 0 units) Estimated cost of construction $874,710
Dwelling Additions/Alterations 3 Number of permit applications (Cat 4) 1 Number of joint applications 0 Number of notifications (Cat 3) 2 Number of joint notifications 0 Estimated cost of construction $260,000
Outbuildings 8 Number of outbuilding only applications (Cat 4) 1 Number of outbuilding only notifications (Cat 3) 7 Number of Joint applications 1 Total number of outbuildings 9 Estimated cost of construction $201,100
Commercial & Industrial 2 Number of applications (Cat 4) 2 Number of applications (Cat 3) 0 Estimated cost of construction $9,900,000
Demolition 0 Number of permit applications (Cat 4) Estimated cost of works $0
Plumbing 9 Number of applications - Category 4 2 Number of notifications - Category 3 7
Other: 0 Building Certificates 0 Solar Panels 1 Substantial Compliance Application 0 Estimated cost $166,362 Total applications/notifications 26
Latrobe Council OPEN Agenda 10th February, 2020 Page 8 of 162 Commercial/Industrial applications
Applicant Address Type of work Est. Cost
6ty° Thompsons Road Transport depot $9,500,000
Meadcon 197 Moriarty Road Classroom $400,000
Building Applications
50 45 40 35 30 25 20 15 10 5 0 Jul-18 Jul-19 Jan-19 Jan-20 Jun-19 Oct-18 Oct-19 Apr-19 Sep-18 Feb-19 Sep-19 Dec-18 Dec-19 Aug-18 Aug-19 Nov-18 Nov-19 Mar-19 May-19
Total Value of Applications Average Value of Applications $25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Recommendation The report advising of Building and Plumbing Applications and Notifications received for the month of January 2020 be received.
Latrobe Council OPEN Agenda 10th February, 2020 Page 9 of 162 16180 PLANNING – DEVELOPMENT APPLICATIONS – STATUS REPORT – JANUARY 2020: The following details the development applications received and their status:
New applications Number Developer Address Proposal Decision Dwelling, garage & 21 Glyde Street 1/2020 J & EM Pieniak addition to ancillary Pending Hawley Beach dwelling 5672 Frankford Road Dwelling & demolition of 2/2020 G F Hite Pending Wesley Vale existing dwelling 81 Panatana Drive 3/2020 D A Hagers Dwelling Pending Port Sorell 3 South Esplanade 4/2020 NJ Brandsema Multiple dwellings (2 units) Pending Port Sorell 4 Burgess Way Development & use for 5/2020 AD & PJ Marshall Pending Shearwater sprout production facility 5 Herbert Place 6/2020 JJ & L Colledge Dwelling Pending Port Sorell 23 Glyde Street 7/2020 Urban Design Solutions Dwelling Pending Hawley Beach Subdivision – 97 Gilbert Street 8/2020 Latrobe Council reconfiguration of lots and Pending Latrobe carpark 5 North Esplanade 9/2020 Tas Focus Pty Ltd Visitor Accommodation Pending Port Sorell 255 Abeys Road 10/2020 S Penton Dwelling extension & shed Pending Latrobe Engineering Plus (Tas) 149 Bradshaw Street 11/2020 Dwelling Pending Pty Ltd Latrobe 104 Shearwater Blvd 12/2020 Quanex Shed Pending Shearwater Alterations & additions to Engineering Plus (Tas) 11 Hawley Esplanade 13/2020 existing building Pending Pty Ltd Hawley Beach (retrospective) 343 Wesley Vale Rd 14/2020 BVZ Designs Alterations & additions Pending Wesley Vale Engineering Plus (Tas) 6 Benny Street 15/2020 Outbuilding Pending Pty Ltd Latrobe
Existing Applications Port Street 194/2019 Woolcott Surveys Replacement of Fill Pending Port Sorell 2 & 32 Piping Lane 215/2019 Woolcott Surveys 16 lot subdivision Withdrawn East Devonport 9-21 Torquay Road Rezoning & carpark 218/2019 Department of Health Approved Latrobe extension Gerrand Street Approved 222/2019 S D Penton M Embrey Latrobe (PID Dwelling & Shed 9554226) KGA Investments Pty 26 The Avenue Approved 230/2019 5-unit Development Ltd Latrobe 6133 Frankford Road Visitor Accommodation 232/2019 R D Codling Pending Wesley Vale intensification 11 Gull Court Approved 233/2019 W & V Bellinger Shed Shearwater 5 Merlot Court Approved 234/2019 G O Turner Visitor Accommodation Hawley Beach 3/8 Chardonnay Dr Short term visitor Approved 237/2019 K A Chugg Hawley Beach accommodation
Latrobe Council OPEN Agenda 10th February, 2020 Page 10 of 162 Commercial Project Intensification of fish 7216 & 7218 Bass 238/2019 Delivery/ Huon processing facility and Pending Highway Sassafras Aquaculture Co Pty Ltd dam 38 Gerrand Street Approved 239/2019 RFS Projects Pty ltd Shed Latrobe 13 Dumbleton Street Approved 240/2019 GA & CM Bass Visitor accommodation Hawley Beach 69 Jefkins Drive Approved 241/2019 M & E Tyler Outbuilding Port Sorell 21 Pademelon Drive Dwelling alterations & 242/2019 J R Button Pending Squeaking Point additions 398 Wesley Vale 243/2019 Veris Australia Pty Ltd 1 lot subdivision Pending Road Wesley Vale 26 Shearwater Esp. Dwelling alterations & 244/2019 L V Adams Pending Shearwater additions 9 Franklin Court 245/2019 L J Field Single dwelling Pending Shearwater 109 Appleby Road Approved 246/2019 J M & L Bramich Awning & carport Northdown 7-9 Shearwater Blvd. Approved 247/2019 Black Eleven Pty Ltd Visitor accommodation Shearwater 105 Joyce Street Approved 248/2019 Design to Live Dwelling Hawley Beach Starbox Architecture/ 79 Stanley Street Approved 249/2019 12-unit Development Housing Choices Aust Latrobe 12 Taroona Street Approved 250/2019 L B Pearson Home based business Hawley Beach 8 Garrett Street Approved 251/2019 R V Hampton & C Ingold Outbuilding Tarleton 27 Paradise Place Approved 252/2019 Starbox Architecture Awning Hawley Beach 122 Wilmot Street Retrospective carport 253/2019 J O’Boyle & L Quaile Pending Port Sorell extension to existing shed
N.B. Grey shaded areas are completed and will be deleted off the next report.
35 30 25 20 15 10 5 0 Jul-18 Jul-19 Jan-19 Jan-20 Jun-19 Jun-20 Oct-18 Oct-19 Apr-19 Apr-20 Sep-18 Feb-19 Sep-19 Feb-20 Dec-18 Dec-19 Aug-18 Aug-19 Nov-18 Nov-19 Mar-19 Mar-20 May-19 May-20
New Applications Average
Recommendation That the status report of development applications for the month of January, 2020 be received.
Latrobe Council OPEN Agenda 10th February, 2020 Page 11 of 162 OFFICE OF THE GENERAL MANAGER
16181 COUNCIL WORKSHOP: Author General Manager
General Manager’s Comments A Council Workshop was held on 20th January, 2020. The following subjects were discussed;
• Development application for proposed visitor accommodation • Readers Cup 2020 • 2020 Elected Member’s professional development • Fire Appeal fundraiser • Revaluations 2020 • Creative Communities • Municipal tour
The above information is listed as required by Clause 8 (2) (c) Local Government (Meeting Procedures) Regulations 2015.
Recommendation That information on topics discussed at the 20th January, 2020 Council Workshop be received.
16182 DELEGATES REPORTS:
Mayor Peter Freshney DATE MEETING / EVENT (VENUE) 02/01/2020 Private Function (Latrobe) 08/01/2020 Meet constituent (Mayor’s Office) 15/01/2020 Meet Latrobe Bowls Club Representative (Mayor’s Office) 20/01/2020 Breakfast meeting with General Manager / Deputy Mayor (Latrobe) 20/01/2020 Latrobe Council Meeting (Council Chamber, Latrobe) 21/01/2020 Meet Cr Young (Mayor’s Office) 22/01/2020 Cradle Coast Authority Representatives Leadership Team Meeting (Ulverstone) 22/01/2020 Rotary Function for Adrian Ryan (Lucas Hotel) 23/01/2020 Meet David Engwicht (Council Office and Station Square) 25/01/2020 Meeting – Quoiba Sale Yards (Quoiba) 25/01/2020 Citizenship Ceremony (Latrobe) 26/01/2020 Henley on Mersey Official Opening (Bells Parade) 26/01/2020 Citizenship Ceremony (Latrobe Senior Citizens Club) 28/01/2020 Meet Deputy Mayor (Mayor’s Office) 29/01/2020 Meet Steve Martin (Mayor’s Office) 29/01/2020 Meet residents regarding Mersey Main Road (Mayor’s Office) 30/01/2020 Meeting with Naturo and General Manager (Council Office) 30/01/2020 Don College Evening of Excellence (Don College) 31/01/2020 Launch of Tassie’s Top Tourism Town (Anvers)
Latrobe Council OPEN Agenda 10th February, 2020 Page 12 of 162
Deputy Mayor Graeme Brown DATE MEETING / EVENT (VENUE) 15/01/2020 Meeting with Mayor 18/01/2020 Meeting with Moriarty resident 20/01/2020 Breakfast meeting with Mayor and General Manager 20/01/2020 Latrobe Council Meeting 22/01/2020 Meeting with Port Sorell resident 23/01/2020 Meeting with David Engwicht 24/01/2020 Meeting with General Manager 25/01/2020 Open Lillium Show 26/01/2020 Citizen of the Year Awards Ceremony – Bells Parade 26/01/2020 Citizenship Ceremonies 29/01/2020 Meeting with Tarleton resident 30/01/2020 State Fire Commission meeting 31/01/2020 State Fire Commission meeting
Councillors/Other Delegates Reports Councillors are asked to acknowledge meetings they have attended as a Council delegate or appointee since the previous Council meeting. Councillors should provide a brief written delegates report (preferable) to be circulated to all Councillors prior to the meeting, or give a verbal update to the meeting. This feedback and communication is essential to ensure Council remains aware of various developments taking place with these bodies and committees.
Recommendation That the Reports be received and noted.
16183 COUNCIL DECISION STATUS REPORT: Date Min Details Action Required Action Status Ref Officer 13/07/15 14329 PORT SORELL That the Council receive the report GM/ Council has IPD FORMER prepared by the General Manager and: MIA Consulting appointed LANDFILL SITE 1. Submit the endorsed Development to progress with the DEVELOPMENT Plan to the EPA for approval. EPA. GM and ESM PLAN: 2. Prepare a decommissioning and met with IPD and EPA rehabilitation plan for the in November, 2015. establishment of a regional park in IPD Progressing. line with the Development Plan and IPD Progressing with in accordance with EPA EPA, status report requirements. being prepared and an 3. Develop a staged plan and budget appropriate budget for implementation of the allocation for 2016/17 Development Plan, maximising discussed. external funding sources. $243,430 allocation 4. Prepare a planning scheme included in 16/17 draft amendment for the site to provide budget. an appropriate zoning for the Following consultation implementation of the with the EPA Council’s Development Plan. consultant is refining a 5. Consult with the Port Sorell recommendation in community to decide on detailed order to progress. design elements and identify a Risk assessment is name for the future site. being undertaken on
Latrobe Council OPEN Agenda 10th February, 2020 Page 13 of 162 Date Min Details Action Required Action Status Ref Officer IPD proposal prior to recommendation to Council. Council have agreed to progress with outline provided by IPD. Ground works to mid 2017 include developing a Conceptual Site Model (CSM), surface water and sediment sampling, groundwater sampling and gas screening. GM and MES meeting with IPD and subcontractor ELGIN mid August 2017 to discuss findings and recommendations. Awaiting report from EGLIN and discussion at a Council Workshop – potentially with a presentation by consultants. Council workshop held 30 October 2017. ELGIN report being finalised with covering document by IPD. Final Report due mid to late March 2018. Date for delivery revised so it can additionally address advice and guidelines received from the Australian Government dated 18/12/17. As of early April updated Elgin draft report is with EPA and IPD for comment prior to issuing a final draft to Council. Expecting report and associated documents to be presented at July 2018 workshop and the August Council meeting. Report to August meeting and includes details and progress on this project. Progressing Investigation Notice with EPA and IPD Consulting. Detailed
Latrobe Council OPEN Agenda 10th February, 2020 Page 14 of 162 Date Min Details Action Required Action Status Ref Officer Site Investigation will then occur. DSI work plan to be submitted to EPA by 6 October 2018. Work Plan submitted. Council to consider proposal received to undertake Detailed Site Assessment and meet EPA timeframes. Council accepted proposal in November 2018 from IPD to undertake DSI. Letter sent to residents, signage produced and drilling / site investigations programmed for January 2019. Bore installations commenced in January 2019. Monitoring and screening program commenced. May 2019 - Detailed Site Investigation continuing by IPD with assistance from Blueshphere, Elgin, EPA and DHS. Expectant that any priority site works identified can commence in 2019/20. Officer comments made on draft 3-month DSI report received from consultants in May 2019. 3 month report finalised and scheduled to be issued to EPA late June 2019 with follow up meeting planned for August. Meeting at EPA Launceston office occurred on 22 August 2019 with input from MIA, Elgin, Bluesphere and IPD to discuss findings of the 3 month report and continuing activities. November update provided to adjacent owners. Site fencing complete, additional bores installed and end of
Latrobe Council OPEN Agenda 10th February, 2020 Page 15 of 162 Date Min Details Action Required Action Status Ref Officer Feb 2020 resident update provided. 11/2/19 15747 LATROBE That: B&FC Meeting held with SPORT & 1. The minutes of the Latrobe Sport & Education Dept and RECREATION Recreation Management Committee Latrobe High school MANAGEMENT meeting dated 30th January, 2019 as reps Jan 20. MoU COMMITTEE tabled for the information of Councillors being drafted. MEETING - be received and noted; and HELD 30TH 2. It be recommended that Council JANUARY, 2019 endorses the Buildings and Facilities Coordinator to pursue a formal Memorandum of Understanding with the Education Department for ongoing usage of the Latrobe High School facilities. 11/6/19 15859 DEVELOPMENT That the report by the Planning Officer TLD&R Permit issued. Advice APPLICATION – dated 8th April 2019 concerning S received representor EXTENSION OF development application DA 40/2019 be has appealed decision. BUS AND STAFF received and that Council approve the RMPAT Preliminary PARKING AREA proposed development at 283 Port conference held 2nd – 283 PORT Sorell Road, Wesley Vale subject to the July. Hearing date set, SORELL ROAD, following conditions: 1-3 October, 2019. WESLEY VALE 1.Consent is for the extension to a bus Legal representatives parking area and associated for Kelly and accessways at 283 Port Sorell Road, Merseylink pursuing Wesley Vale substantially in mediation in relation to accordance with endorsed plans by maximum number of Donal Anderson, Project No. S3239: buses on site. Hearing Drg. No. 1 of 1. deferred. 2.Carparking Areas set aside for parking vehicles and vehicle circulation must be: •Set out to comply with the requirements of Australian Standards 2890.1-2004 (Parking Facilities, Part 1 – Off street car parking) and 2890.2 2002 – (Parking Facilities – Off Street Commercial Vehicles); •In accordance with the principles and requirements in the current edition of Unsealed Roads Manual – Guideline for Good Practice ARRB. 3.Ensure proposed works do not adversely impact the existing on-site waste water disposal system. 4.Stormwater discharge and overland flows generated from the development are to be connected to the existing private stormwater system or contained within the property. Formed surface is not to direct stormwater to an adjoining property or create a nuisance. Notes: •This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. 11/6/19 15864 REVIEW OF That the report by Team Leader – TLD&R Noted. Signage to be COUNCIL’S DOG Development and Regulatory Services S reviewed. Bells Parade
Latrobe Council OPEN Agenda 10th February, 2020 Page 16 of 162 Date Min Details Action Required Action Status Ref Officer MANAGEMENT dated 2nd April, 2019, concerning signage reviewed and POLICY review of Council’s dog management installed. policy be received and that Council: Port Sorell review (a)Approve the draft Dog Management commenced. Some policy with the Panatana boat ramp signage to be area remaining an off leash area open amalgamated. To be 24 hours/day; and designed and order to (b)Review the dog signage in the area. be placed. 11/6/19 15872 LATROBE TREE That: OM COMMITTEE 2. $25,000 be allocated for planting 31 MEETING – Crab Apple trees in Hamilton Street in Programmed for HELD 27TH the 2019/2020 Budget. Autumn planting. MAY, 2019 8/7/19 15907 LATROBE TREE That the minutes of the Latrobe Tree OM COMMITTEE Committee meeting dated 24th June, MEETING – 2019 as tabled for the information of HELD 24TH Councillors be received and noted and JUNE, 2019 the following recommendations adopted: 1.Parking be allowed on the service Programmed for road at the eastern end of Gilbert Autumn planting. Street, and install guideposts and plant trees at the end of the service road to stop residents from driving over the lawn.
9/9/19 15972 DEVELOPMENT That the report by the Senior Planning TLDRS Applicant and APPLICATION – Officer dated 4th September 2019 representors advised PROPOSED concerning development application DA of Council decision. VISITOR 118/2019 be received and that Council Applicant has lodged ACCOMMODATI approve the proposed use and appeal with RMPAT. ON – 194 BEER development at 194 Beer Street, Preliminary conference STREET, Wesley Vale subject to the following set for 16.10.2019. WESLEY VALE conditions: Council to submit 1.Consent is for the proposed Visitor “Further and better Accommodation use and development particulars” for reasons substantially in accordance with for refusal to Tribunal endorsed plans by Starbox Architecture by cob 28.10.2019. Project No. 190102, Drawings No. Emma Riley from ERA A02/DA2 dated 20/619; A03/DA1 and Planning preparing. A04/DA1 dated 6/6/19. Peer review of AWTS 2.The proposed Visitor Accommodation report submitted with must not exceed a capacity of 106 application undertaken people residing at the site, at any one by Bruce Harpley from time. ES & D. 3.An emergency evacuation plan is to Listed for hearing be developed and made available to all 23.1.2020 at 10am. visitors. This plan is to include: a.a map showing the designated Section 59 submitted emergency meeting point; advice that to Tribunal by the site is be vacated as soon as any applicant’s solicitor. threat is identified; b.a site plan showing where the Discussed by Council Australian Standard fire blanket and all- at Special meeting on purpose fire extinguisher are located; 16.12.2019. c.the frequency of the local radio station that provides warnings; and Awaiting further advice d.appropriate web site addresses such from Tribunal. as www.fire.tas.gov.au and www.police.tas.gov.au that provide
Latrobe Council OPEN Agenda 10th February, 2020 Page 17 of 162 Date Min Details Action Required Action Status Ref Officer information and updates on matters such as road conditions and closures. 4.An environmental consultant's report and design for on-site waste water disposal, in accordance with the Plumbing Regulations 2016 and AS 1547, is required with the application for a Certificate of Likely Compliance (Plumbing). 5.Registration as a Private Water Supply is required in compliance with Part 6 of the Public Health Act 1997. WORKS WITHIN ROAD RESERVATION 6.Two rural vehicular crossings with a minimum width of 3.6m are required to be constructed in accordance with Standard Drawing TSD-R03 v1 & TSD- R04 v1 for Rural Roads and are to be located to ensure minimum sight distance requirements are met for the relevant speed zone with the drainage to be adequately maintained. 7.An Infrastructure & Assets Road Work permit is required for anyone working in the road reserve to construct, seal or widen a vehicle crossing. This includes any other activity, except for reshaping and grassing nature strips. Contact Council Infrastructure & Assets for an application for any proposed works in the road reserve. STORMWATER 8.Stormwater discharge from the development and overland flows from the property are to be contained within the property’s boundary. Formed surfaces are not to direct water to adjoining properties and is not to create a nuisance. Silt and stormwater controls are to be in place during building and construction activities so as not to create a nuisance. 9.Buildings must be clad and roofed with materials with a light reflectance value of less than 40%. Notes: •This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. •Approval is required for a change of building classification prior to the use commencing. A building surveyor should be engaged by the developer to facilitate this. •Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works.
Latrobe Council OPEN Agenda 10th February, 2020 Page 18 of 162 Date Min Details Action Required Action Status Ref Officer •Detailed records must be maintained by the Private Water Supplier for all drinking water deliveries from water carriers. These include, but are not limited to, dates of delivery, volume of water delivered, origin of the water (extraction point) and carrier information outlining water compliance. These records must be maintained in a written format that can be presented to an Authorised Officer upon request. •Private Water Scheme Managers should be appropriately licenced by DPIPWE’s Water and Dam Administration Unit to extract water from surface or groundwater sources; or have the approval of the licence holder to extract the water. •Infrastructure & Assets approval and permit is required for anyone working in the road reserve to install builders fence, container or construct a vehicular crossing including any other activity, except for reshaping and grassing nature strips. •During the construction or use of these facilities all measures are to be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations or the Environmental Management and Pollution Control Act 1994. VOTED FOR THE MOTION Cr McLaren Cr Young AGAINST THE MOTION Mayor Freshney Deputy Mayor Brown Cr Sims Cr Mead Cr Wicks Cr Metske Cr Allison LOST REASON FOR REFUSAL Clause Grounds of Refusal Clause 26.4.1 The proposed visitor accommodation does not comply suitability of a site With 26.4.1 – P3 as it does not have a water supply with or lot on a plan of an adequate level of reliability, quality, and quantity to Subdivision for service the anticipated use of the site. use or development Clause 26.4.1 The wastewater system is likely to have adverse impact Suitability of a site for the health or amenity of the land and adjacent creek or lot on a plan of as it is designed for a peak occupancy of 66 and not the subdivision for proposed population of 106. use or development
14/10/19 16017 BANKSIA That the minutes of the Banksia MCBS FACILITIES Facilities Management Committee MANAGEMENT meeting dated 4th September, 2019 as COMMITTEE tabled for the information of Councillors MEETING – be received and noted and the following HELD 4TH recommendation adopted: SEPTEMBER, 1. Council make an adjustment Roller door will be 2019 of $10,000 to the budget for a roller ordered once TLTS door to be installed in the stadium of the returns from leave. Banksia Centre.
Latrobe Council OPEN Agenda 10th February, 2020 Page 19 of 162 Date Min Details Action Required Action Status Ref Officer Noted funds needed for inclusion on mid- year budget review. 14/10/19 16020 LATROBE TREE That the minutes of the Latrobe Tree MCBS PLANTING Planting Committee meeting dated 23rd COMMITTEE September, 2019 as tabled for the MEETING – information of Councillors be received HELD 23RD and noted and the following SEPTEMBER, recommendation adopted: 2019 1.Council make an allocation of $7,000 Noted funds needed in the current 2019/2020 budget for the for inclusion on mid- removal of the trees and the year budget review. replacement of the pavers in the Shearwater Village if the 7 Day Makeover team decide that this should be done. The work should coincide with the 7 Day Makeover to be held 9th to 16th November. 11/11/19 16050 PORT SORELL That the minutes of the Port Sorell BFC Action initiated. ADVISORY Advisory Committee meeting dated COMMITTEE 29th October, 2019 as tabled for the MEETING – information of Councillors be received HELD 29TH and noted and the following OCTOBER, 2019 recommendation adopted: 1.Council staff investigate the costs and make an applicable budget allocation for the suggested memorials being a dedication seat installed at the gym equipment at Freers Beach, and/or installation of “Mick Halley Walk” blade signs at the start/end of the walkway that goes from the end of Freers Street to the Port Sorell Surf Life Saving Club. 09/12/19 16084 AMENDMENT That the report by the Strategic Planner SP S39 report lodged with 02/19 AND dated 2nd December 2019 as circulated the TPC DRAFT PERMIT on Annexure F be received and the 172/2019 Council resolve to: 110 HAWK HILL 1.Forward the required Section 39 ROAD & EAST report to the Tasmanian Planning GLEN, PORT Commission with a recommendation SORELL that the amendment be approved as (CTS30184/3, presented; and 34572/3 & 2.Advise the Tasmanian Planning 34961/1) Commission that it is recommended ANALYSIS AND that Draft Permit DA 172/2019 be CONSIDERATIO amended to read as follows: N OF MERIT OF (a)Consent is for the proposed 27 lot REPRESENTATI subdivision substantially in accordance ONS RECEIVED with endorsed plans, Drwg Nos. DURING D15116-PO3 Rev.00 Sheet1/1, STATUTORY D15080-PO3 Rev.02 Sheet 2/3 and PUBLIC D15116-PO3 Rev. 02 Sheet 3/3; EXHIBITION (b)Construction of Works PERIOD The developer is to construct works in accordance with detailed construction plans of all proposed works prepared by suitably qualified persons, complying with current Council standards and approved by the Manager Infrastructure & Assets.
Latrobe Council OPEN Agenda 10th February, 2020 Page 20 of 162 Date Min Details Action Required Action Status Ref Officer Such plans and specifications are to include the necessary dimensions for road construction, pavement design, 2.5m wide shared path, calculations for flow rates in drains, the pipe sizes for drains and the materials used in construction. Such plans shall be prepared following the completion of a Traffic Impact Assessment that considers and address the implications of the finalised development on the internal and external road networks. The assessment is to be completed by a Traffic Engineer and is subject to review by the Department of State Growth and the Infrastructure and Assets Department of the Latrobe Council. Recommendations of the report are to be incorporated into the engineering plans for construction by the developer. The works are to include but are not limited to: (i)Hawk Hill Road Upgrade Prior to release of any titles that will use Hawk Hill Road as the primary vehicular access the developer is to contribute 1/3 of the total cost to upgrade and seal Hawk Hill Road (approximately 475m in length from adjacent the Council Depot to the development site) to a width of 6m as a public road and constructed in accordance with TSD R02 v1 Rural Roads Sealed complete with associated features. (ii)Access Roads The proposed internal access streets are to be in accordance with TSD-R01- v1 constructed with the following features: a.A 6m wide two coat seal on an appropriately constructed pavement; b.A minimum pavement width of 8m including gravel shoulders within a minimum road reservation width of 18m and suitable to contain batter slopes and drainage plus 2m clearance to each property boundary; c.The roadways are to be adequately drained and runoff discharged to a suitable watercourse or drain; d.Roadside safety and barriers refer to Austroads AGRD-10 part 6 and TSD- R28-v1 to TSD-R30-v1. e.The developer is to obtain approval for all intersection, signage and traffic control measures from the Department of State Growth.
Latrobe Council OPEN Agenda 10th February, 2020 Page 21 of 162 Date Min Details Action Required Action Status Ref Officer f.Posts and approved street name blades to Council’s standard design at all new intersections. Should the subdivision be staged then any road terminus must meet turning circle requirements for Table E1 Roads in Planning Directive No. 5.1 Bushfire Prone Areas Code (12m radius).
(iii)Access Rural Cul-de-sac The proposed internal cul-de-sac is to be in accordance with TSD-R08-v1 constructed with the following features: a.A 6m wide two coat seal on an appropriately constructed pavement; b.A minimum pavement width of 8m including gravel shoulders within a road reservation width of 18m; c.Cul-de-sac heads are to be asphalt with a 9m radius to edge of seal; d.The roadways are to be adequately drained and runoff discharged to a suitable watercourse or drain; (iv)Shared Path A shared path parallel to linking road is to be constructed with the following features: a.A 2.5m wide gravel path on an appropriate base; b.Provide for roadside drainage; (v)Stormwater Concentrated stormwater from the development site and roadside drainage is to be managed in accordance with a drainage design plan developed by a suitably qualified person. Plans and hydraulic calculations are to be submitted to the Manager for Infrastructure & Assets approval prior to commencement of on- site works. (vi)Constructed Vehicular Access (Driveways) All lots are to be provided with constructed sealed vehicular access in accordance with TSD-R03-v1 & TSD- R04-v1 from the edge of road seal to the property boundary. Vehicular access is to be located to ensure minimum sight distance requirements are met for the relevant speed zone as shown TSD-RF01-v1 and to ensure roadside drainage is maintained. (vii)Landscaping Plan A landscaping plan for all road reservations shall be prepared by a qualified Landscape Architect or other competent person for approval by the Manager Infrastructure and Assets and once endorsed shall form a part of the
Latrobe Council OPEN Agenda 10th February, 2020 Page 22 of 162 Date Min Details Action Required Action Status Ref Officer permit. Landscaping as shown on the approved landscape plan shall be completed prior to the issue of a certificate of practical completion for the development works.
(viii)Cut, Fill and Retaining Structures Any areas within the development site subject to cutting or filling are to be detailed on the engineering plans and show the existing natural surface contours, the proposed surface contours, density and material of compaction to be undertaken and any associated works such as the installation of retaining walls, subsoil drainage and railing.
(c)Electricity and Telecommunications The subdivider to meet all costs involved in providing underground telecommunications and electricity services for the subdivision and to install poles for streetlighting in accordance with TasNetworks’ requirements.
(d)Soil and Erosion Control A management plan is to be developed detailing how soil and water is to be managed and implemented during construction. The management plan is to include such things as: Silt fencing and other devices are to be provided, where necessary, to control the loss of silt, gravel, clay and soil from the site; Access roads around the site are to be provided to prevent the trafficking of clay etc. onto the street. Humps are to be provided at any downhill access points to divert internal road drainage and soil etc. to the silt fenced area; Filter screens are to be used at entrances to the existing drainage system to prevent the discharge of gravel, soil and silt etc. to the drainage system; No environmental nuisance or harm, as determined under the Environmental Management and Pollution Control Act 1994 and associated regulations, to be caused by any activity on the site during the construction phase. (e)Completion of Works All works are to be carried out to Council standards and to the satisfaction of the Manager Infrastructure & Assets under the direct supervision of a civil engineer engaged
Latrobe Council OPEN Agenda 10th February, 2020 Page 23 of 162 Date Min Details Action Required Action Status Ref Officer by the applicant and approved by Council. Certification that all works have been carried out in accordance with the approved engineering design plans and to Council standards will be required prior to issue of a Certificate of Handover.
(f)Construction Plans An “As Constructed” plan shall be provided in accordance with Councils requirements and shall be lodged with Council prior to sealing the final plan. Council requirements for an as- constructed detail plan is to include the road edge, vehicular crossings, footpath (type and width), streetlights (number), stormwater infrastructure with centre of manhole location coordinates, surface level, inverts levels for inlet and outlet, pipe type and length head walls with invert depth. All other services (water, electrical, Telstra) lot connections. Plan is to be provided in dxf or dwg format with a jpg or pdf copy or other formats by agreement from the Manager Infrastructure and Assets.
(g)Road Signage For any new street created the developer is to supply and install all approved street name sign blades and poles once gazetted.
(h)Easements Easements are required over all services and drainage located in private property. The final plan of survey including easements for all stormwater drainage maintainable by Council will not be sealed until all conditions have been complied with.
(i)Final Plan of Survey The final plan of survey including easements for all stormwater drainage maintainable by Council will not be sealed until all conditions have been complied with. Notes: •This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. •A standard fee of $75 per lot plus $360 is required to be paid to Council for the engineering assessment of plans,
Latrobe Council OPEN Agenda 10th February, 2020 Page 24 of 162 Date Min Details Action Required Action Status Ref Officer liaison and administration during the project period. •During the construction or use of these facilities all measures are to be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations and the Environmental Management and Pollution Control Act 1994. 09/12/19 16094 LATROBE That the minutes of the Latrobe Elderly MCBS Noted for inclusion in ELDERLY Persons Units Advisory Committee 2020/2021 and future PERSONS meeting dated 13th November, 2019 as budgets. UNITS tabled for the information of Councillors ADVISORY be received and noted and the following COMMITTEE recommendation endorsed: MEETING – 1.That Council allocate a budget of HELD 13TH $15,000 in the 2020-21 financial year to NOVEMBER, implement an upgrade to the terrazzo 2019 based showers as per the scope of works detailed and that this budget, inclusive of an ongoing annual increase of 10%, continue to be allocated annually until all terrazzo shower bases are updated. 09/12/19 16095 WILD MERSEY That the minutes of the Wild Mersey TLECD MOUNTAIN BIKE Mountain Bike Advisory Committee ADVISORY meeting dated 3rd December, 2019 as COMMITTEE tabled for the information of Councillors MEETING – be received and noted and the following HELD 3RD recommendations endorsed: DECEMBER, 1.Latrobe and Kentish Councils amend 1. New agreement 2019 the Wild Mersey Mountain Bike Trails signed by GM and both Agreement as presented; Mayors 2.Latrobe Council proceeds with 2. Advice sent to Parks implementation of a medium-term & Wildlife and bridge solution. This is expected to cost BridgePro advising of approximately $56,000 and will be more proposed construction user friendly for kayaking and reduce commencing as soon the period of closure due to flooding. A as practical after 1 long-term solution is to be progressed March 2020. Approval concurrently; received from PWS 3.Latrobe and Kentish proceed with the awaiting construction preliminary feasibility study to timeline post 1 March. investigate solutions for improved 3. Awaiting advised mobile coverage along the Wild Mersey agreement from Mountain Bike trail. The Committee Telstra. Agreement notes that a further feasibility may be signed and preliminary required which will commit Latrobe and site visit occurred. Kentish Councils to contribute more funds than budgeted; and 4.Latrobe Council endorse the 4. Report to Kentish recommendation that the Kentish Council approved Council agree to support the wishes of recommendation the Frankcombe family and the Wild presented to the Wild Mersey MTB Trail Advisory Committee Mersey MTB Trail to name a trail in the Badgers Range Advisory Committee after the late Chris Frankcombe. 16/12/19 16113 TASMANIAN That the report by Council Strategic SP Process commenced PLANNING Planner dated 26th November 2019 to lodge the draft SCHEME - concerning the draft Local Provisions
Latrobe Council OPEN Agenda 10th February, 2020 Page 25 of 162 Date Min Details Action Required Action Status Ref Officer DRAFT Schedule (LPS) applying to the Latrobe Latrobe LPS with the LATROBE municipal area, be received and that TPC LOCAL the Council: PROVISIONS 1.Resolves that it is satisfied that the SCHEDULE Draft Latrobe Local Provisions Schedule (LPS) meets the LPS Criteria as prescribed in Section 34 of the Land Use Planning and Approvals Act 1993 (the Act). 2.Endorses the Draft Latrobe LPS, associated maps and the LPS Supporting Report for submission to the Tasmanian Planning Commission (the Commission) under Section 35(1) of the Act. 3.Delegates under Section 6 of the Act, the following powers and functions to Gerald Monson (General Manager) and Sharon Holland (Strategic Planner): a)submit the draft Latrobe LPS to the Commission pursuant to Section 35(1) of the Act in the form outlined in this report; b)submit the provisions for transition under Schedule 6 of the Act to the Minister for Planning; c)modify the draft Latrobe LPS if a notice is received from the Commission pursuant to Section 35(5)(b) of the Act and advise the Council of any such modification; d)exhibit the draft Latrobe LPS pursuant to Sections 35B, 35C and 35D of the Act; and e)represent the Council at hearings pursuant to Section 35H of the Act. 16/12/19 16127 APPROVAL OF That the Annual Report for 2018/19 be MCBS Annual Report ANNUAL adopted and the unaudited 2018/19 uploaded to Council REPORT financial statements received website and link submitted to Directors of Local Government and Public Health as required by Section 72 (2)(a) of the Local Government Act
Audit is progressing with latest Tas Audit Office completion target of 10 March 2020. 20/01/20 16136 DEVELOPMENT That the report by the Statutory TLDRS Permit issued. APPLICATION – Planning Officer dated 7th January Representor advised. PROPOSED 2020 concerning development SHED – 42 application DA 222/2019 be received GERRAND and that Council approve the proposed STREET, development at 42 Gerrand Street, LATROBE Latrobe subject to the following conditions:
Latrobe Council OPEN Agenda 10th February, 2020 Page 26 of 162 Date Min Details Action Required Action Status Ref Officer 1.Consent is for the proposed shed substantially in accordance with endorsed plans by Steven Penton Project No: 1819-19 Revision 02 Drawings 02 and 05. 2.Consent is for the statutory permitted building setback of 4m to be reduced to zero for the proposed shed from the rear boundary. 3.Position of the title boundary is to be confirmed by a suitably qualified person, to prevent any encroachment of the proposed shed on adjoining titles. 4.Consent is for the statutory permitted outbuilding area of 56m2 to be increased to 72m2 for the proposed shed. 5.Should there be any cut or fill greater than 1m in depth or height or greater than 0.5m in depth of height within 1.5m of a title boundary an application must be lodged with Council for consideration. WORKS WITHIN ROAD RESERVE 6.An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve, with the exception of reshaping and grassing nature strips. 7.The location of the proposed additional vehicular crossing is conditional to being located clear of all services in the nature strip. Combined opening distance cannot exceed 8m and to avoid conflict with adjoining property alignment should be offset 1m from boundary. Any footpath in vehicle crossing alignment must be removed to form concrete to vehicle standard. No approval is given as part of this development application for any work to take place within the road reserve. 8.An Urban standard vehicle crossing is required to be constructed in accordance with TSD-R09-v1 Urban Roads and Council Standard Drawing ENG-1003 LAT v2 from the road edge to the property boundary. Vehicular access is to be located to ensure minimum sight distance requirements are met for the relevant speed zone and to ensure adequate drainage is maintained. STORMWATER 9.Stormwater discharge from the development and overland flows from the property are to be connected to the stormwater point within the property
Latrobe Council OPEN Agenda 10th February, 2020 Page 27 of 162 Date Min Details Action Required Action Status Ref Officer boundary. Formed surfaces are not to direct water to adjoining properties or to the street and is not to create a nuisance. Silt and stormwater controls are to be in place during building and construction activities so as not to create a nuisance. Notes: •This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. •The property owner should be aware of their rights and obligations under the Boundary Fences Act 1908. •Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. 20/01/20 16137 DEVELOPMENT That the report by Council’s Statutory TLDRS On the 16th January APPLICATION – Planning Officer dated 13th January 2020, the applicant PROPOSED 16 2020 concerning DA 215/2019 be asked for this LOT received and the Council resolve to application to be SUBDIVISION – refuse the application for the proposed placed on hold and not 2 & 32 PIPING 16 lot subdivision for reasons detailed be considered at 20/1 LANE, EAST in the following table: Council meeting.
DEVONPORT Clause Grounds of Refusal Clause 35.4.7 The proposed frontages do not satisfy P2. Lot Design The carriageway that provides access, via a right-of-way arrangement to Proposed Lots 7 and 8 has an access width of 11.21m. A right- of-way that serves two lots with a width of 11.21m is not sufficient, relative to the proposed area of each lot. Proposed Lots 7, 8 and 9 are all subject to 11.21m frontages and associated access ways onto the Proposed Subdivision Road. Proposed Lot 7 has an area of 8629m², Proposed Lot 8 has an area of 5332m² and Proposed Lot 9 has an area of 2.868ha. The permitted uses under 35.2 allows for Bulky goods sales, Equipment and Machinery sales and hire, Service Industry, Storage and Transport Depot and Distribution. The areas of Proposed Lots 7, 8 and 9 all allow provision for any of the abovementioned uses. Proposed Lots 7, 8 and 9 all have accesses that require vehicles of greater than 90° turning radius for vehicles entering the site. As there are no nominated uses proposed in the application detail, the application must be assessed on the worst-case scenario. On this basis, the frontage and access arrangements of Proposed Lots 7, 8 and 9 are neither functional nor usable for anticipated vehicle requirements of the anticipated uses likely to access the lots.
20/01/20 16138 DEVELOPMENT That the report by the Statutory TLDRS Permit issued. APPLICATION – Planning Officer dated 13th January Representors advised. PROPOSED 2020 concerning development MULTIPLE application DA 230/2019 be received DWELLINGS and that Council approve the proposed (FIVE) – 26 THE development at 26 The Avenue, AVENUE, Latrobe subject to the following LATROBE conditions: 1.Consent is for the five (5) unit development substantially in accordance with endorsed plans by Edward & Simpson Pty Ltd Project No: 19014 Revision P1 Drawings A101, A201, A203, A205, A301, A303 and A305. 2.Council will endorse any stratum plan for the development when all permit conditions are completed to Council’s satisfaction, or alternatively, a bond lodged with Council to cover uncompleted works. All bonded works
Latrobe Council OPEN Agenda 10th February, 2020 Page 28 of 162 Date Min Details Action Required Action Status Ref Officer to be completed within 6 months of the stratum plan being endorsed. 3.The developer shall comply with the conditions, which TasWater has required the planning authority to include in the permit in accordance with Section 56P(1) of the Water and Sewerage Industry Act 2008. These conditions are specified in TasWater’s submission to Council, Reference (TWDA 2019/01703-LC), a copy of which is attached and endorsed to be a document forming part of this permit. 4.Should there be any cut or fill greater than 1m in depth or height or greater than 0.5m in depth of height within 1.5m of a title boundary an application must be lodged with Council for consideration. WORKS WITHIN ROAD RESERVE 5.An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve, with the exception of reshaping and grassing nature strips. STORMWATER 6.Stormwater discharge and overland flows generated from the development are to be connected to the existing stormwater point by a single 100mm connection. STORMWATER PEAK FLOW 7.A stormwater detention system is to be designed to limit the peak rate of piped stormwater discharge and overland flows from the property to that generated by the complete title development to a level of 30% impervious. 8.The detention storage system is to be designed by a professional engineer with experience in hydraulic design for storm events in the range of 20% AEP to 5% AEP if the overland flow path is towards the street. If the overland flow path is towards an adjoining property the system is to be designed to cater for 5% AEP to 1% AEP storm events to bypass the orifice to the stormwater connection. 9.The design plans are to include surface levels, pipe invert levels, orifice size, location, storage area, overland flow path and a cross section of the pit or tank showing the orifice. A summary of the calculations and a Form 35 for the design are to be submitted with the
Latrobe Council OPEN Agenda 10th February, 2020 Page 29 of 162 Date Min Details Action Required Action Status Ref Officer plumbing application to the Manager Engineering Services for approval. 10.On completion an “as constructed” plan complete with levels is to be submitted with a certification that the storage has been constructed in accordance with the approved design or a Form 55 referencing the as constructed plan. CAR PARKING 11.Areas set aside for driveways and parking vehicles must be: a.Set out to comply with the requirements of Australian Standard 2890.1-2004 (Parking Facilities, Part 1: Off-street car parking); b.Be formed and constructed with compacted sub-base and surfaced with an all-weather dustless surface, such as bitumen, concrete, brick or permeable paving blocks; c.All spaces including the three (3) visitor car parking spaces must be clearly identified for this purpose by line marking and / or signage; and d.Drained and connected to the private stormwater system. Notes: •This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. •During construction or use of these facilities all measures are to be taken to prevent nuisance. Air, noise and water pollution matters are subject to provision of the Building Regulations or the Environmental Management and Pollution Control Act 1994. •Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. 20/01/20 16139 DEVELOPMENT That the report by Council’s Statutory TLDRS Permit issued. APPLICATION – Planning Officer dated 15th January PROPOSED 1 2020 concerning DA 243/2019 be LOT received and that Council approve the SUBDIVISION – proposed development application for 398 WESLEY the proposed 1 lot subdivision at 398 VALE ROAD, Wesley Vale Road, Wesley Vale WESLEY VALE subject to the following conditions: 1. Consent is for the proposed one-lot subdivision substantially in accordance with endorsed plans prepared by Veris: Drg. No 301387- D02. 2. Consent is for residential use within the proposed building envelope shown on Lot 1 (labelled as Potential Building Envelope).
Latrobe Council OPEN Agenda 10th February, 2020 Page 30 of 162 Date Min Details Action Required Action Status Ref Officer 3. The developer is to construct and the owner of proposed lot 1 shall be responsible to maintain a vehicular access to the property boundary complying with Council’s rural driveway municipal standard drawing. The extent of responsibility shall commence near the southern corner of proposed Lot 1 from where the access to adjacent lot reference FR140048/1 is no longer shared with that property and shall extend longitudinally within the road reservation in a north-westerly direction only so far enough as to allow the construction of a compliant access for proposed Lot 1. Please note, this distance is estimated at approximately 20m in total. Any further extension within the road reservation will be subject to Crown approval and Licence. 4. A copy of any required Crown Land access licence must be lodged with Council prior to the sealing of the Final Plan of Survey for the subdivision. 5. A bushfire hazard management area is to be established and maintained around any future dwelling in accordance with the recommendations contained in the certified Bushfire Management Plan prepared by Rebecca Green of Rebecca Green & Associates, dated 9 June 2019, a copy of which is attached and endorsed to be a document forming part of this permit. 6. A water storage facility is to be provided on the site, with a capacity of 10,000 litres and a 64mm outlet for fire fighting purposes in addition to domestic water storage supply. 7. The access driveway from the road frontage to the dwelling and to within 3m of the static fire fighting water supply point must be constructed to a Type 4C Standard and have an all weather hardstand surface. 8. A rechargeable drinking water system with a storage capacity of not less than 10,000l to be provided for domestic use. 9. A copy of a site specific environmental consultant's report and design for on-site waste water disposal, in accordance with the Building Act 2016 and AS 1547, is required with the application for a Certificate of Likely Compliance (Plumbing). 10. Any future proposed dwelling must have a maximum height of no greater than 8.5m.
Latrobe Council OPEN Agenda 10th February, 2020 Page 31 of 162 Date Min Details Action Required Action Status Ref Officer 11. Council will seal the final plan when all the above conditions have been complied with. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • Should there be any cut or fill greater than 1.0m in depth or height or greater than 0.5m in depth or height within 1.5m of a title boundary an application must be lodged with Council for consideration. 20/01/20 16140 SECTION 43A That the report by the Strategic Planner SP Amendment placed on APPLICATION – dated 13th January 2020 concerning public exhibition on 25 PLANNING Draft Amendment 01/20 and DA January 2020 and SCHEME 218/2019 be received and Council: lodged with the TPC AMENDMENT 1.Approve the proposed amendment as (REZONING) presented; and AND 2.Certify the proposed amendment; DEVELOPMENT 3.Advertise the proposed amendment in APPLICATION - The Advocate and place it on public MERSEY exhibition for a period of 28 days; and COMMUNITY 4.Approve the proposed upgrade and HOSPITAL CAR extension to the existing car parks PARK contained in Certificates of EXTENSION - 20 Title118340/1, 25827/3 & 25827/4 at 20 TORQUAY Torquay Road, Latrobe and Certificate ROAD, of Title 118317/1 at 9-21 Torquay Road, LATROBE Latrobe subject to the following (CTS 118340/1, conditions: 25827/3 & (a)Consent is for the proposed new car 25827/4) AND 9- park and upgrade and extension of the 21 TORQUAY existing car park substantially in ROAD, accordance with endorsed plans as LATROBE (CT prepared by Artas Architects: Drwg 118317/1) Nos. A0004-A01, A005-A01 and A7006-A01. (b)Construction of Works The developer is to construct works in accordance with detailed construction plans of all proposed works prepared by suitably qualified persons and complying with current Council standards and approved by the Manager Infrastructure & Assets. Such plans and specifications are to include the necessary dimensions for vehicle access construction, pavement design, calculations for flow rates in drains, the pipe sizes for drains and the materials used in construction. The works are to include: (i)Stormwater A stormwater management plan is required to be provided in support of the civil construction plans detailing all
Latrobe Council OPEN Agenda 10th February, 2020 Page 32 of 162 Date Min Details Action Required Action Status Ref Officer necessary stormwater drains and pits to: •Drain the carpark surface to existing stormwater main upstream from the existing gross pollutant trap with an approved connection point. •Ensure additional flows do not exceed the capacity of the existing gross pollutant trap. The developer is to confirm that any additional piped stormwater leaving the development site will not overload the existing downstream stormwater infrastructure. Any relocation of the gross pollutant trap will require approval for an alternate location and provision for access for maintenance. (ii)Connections to Council Mains Any new connections to Council’s stormwater system is to be undertaken by Council at the developers cost or by an approved plumber or civil contractor. (iii)Property Access A detailed construction drawing is to be provided for approval for the proposed vehicle accesses off Torquay Road. Plans are to show vehicle turning paths. Redundant vehicle accesses are to have kerb and channel reinstated in accordance with council detail plan ENG 1005 LAT v2. (iv)Car Parking Areas set aside for parking vehicles and access lanes must be: •Set out to comply with the requirements of Australian Standard 2890.1-2004 (Parking Facilities, Part 1: Off-street car parking). •Be formed and constructed with compacted sub-base and surfaced with an all-weather dustless surface, such as bitumen, concrete, or brick or permeable paving blocks; •Drained and connected to the stormwater system; • Provided with appropriate lighting; •Linemarked and signed to indicate each car space and access lanes; Disabled carparking spaces are to be clustered in a single location and provide ready access into the sites focal point. Special attention is to be paid to usability including classification of spaces, circulation, signage and minimisation of blind aisles and provision of pedestrian linkages clear of vehicular areas.
Latrobe Council OPEN Agenda 10th February, 2020 Page 33 of 162 Date Min Details Action Required Action Status Ref Officer (v)Cut, Fill and Retaining Structures Any areas within the development site subject to cutting or filling are to be detailed on the engineering plans and show the existing natural surface contours, the proposed surface contours, density and material of compaction to be undertaken and any associated works such as the installation of retaining walls, subsoil drainage and railing. (c)Electricity and Telecommunications The developer is to meet all costs involved in providing underground electricity for the development. (d)Soil and Erosion Control A management plan is to be developed detailing how soil and water is to be managed and implemented during construction. The management plan is to include such things as: •Silt fencing and other devices are to be provided, where necessary, to control the loss of silt, gravel, clay and soil from the site; •Access roads around the site are to be provided to prevent the trafficking of clay etc. onto the street. Humps are to be provided at any downhill access points to divert internal road drainage and soil etc. to the silt fenced area; •Filter screens are to be used at entrances to the existing drainage system to prevent the discharge of gravel, soil and silt etc. to the drainage system; •No environmental nuisance or harm, as determined under the Environmental Management and Pollution Control Act 1994 and associated regulations, to be caused by any activity on the site during the construction phase. (e)Completion of Works All works are to be carried out to Council standards and to the satisfaction of the Manager Infrastructure & Assets under the direct supervision of a civil engineer engaged by the applicant and approved by Council. Certification that all works have been carried out in accordance with the approved engineering design plans and to Council standards must be submitted to the Manager Infrastructure and Assets. (f)Construction Plans On completion an "As Constructed" plan showing all modifications to council stormwater main within the property is to be complete with levels and is to
Latrobe Council OPEN Agenda 10th February, 2020 Page 34 of 162 Date Min Details Action Required Action Status Ref Officer include all vehicular crossings which is to be lodged with Manager Infrastructure and Assets. (g)Easements Easements are required over all public services located in private property.
Note: •A standard fee $360 is required to be paid to Council for the engineering assessment of plans, liaison and administration during the project period. 20/01/20 16144 NAMING OF That the report by Council’s Statutory TLDRS Completed NEW ROADS Planning Officer dated 9th January CREATED BY A 2020 be received and that Council STAGED 204 resolve to name the seven unnamed LOT roads in the Hawley Beach Estate in SUBDIVISION AT accordance with the approved JOYCE STREET, subdivision plan by Bullock Consulting, HAWLEY BEACH Project No. 13.168:
Annotation Street name Road Type A Pepik Street E Garnet Place G Topaz Place H Diamond Way I Jade Place K Opal Mews L Bushland Grove
20/01/20 16145 NAMING OF A That the report by Council’s Statutory TLDRS Completed NEW ROAD Planning Officer dated 10th January CREATED BY A 2020, be received and that Council STAGED 80 LOT resolve to name the new street off SUBDIVISION AT Calthorpe Street and Percival Street, CALTHORPE Ayrshire Avenue. STREET, LATROBE 20/01/20 16149 BANKSIA That the minutes of the Banksia MCBS/ Requires funding FACILITIES Facilities Management Committee BFC approval at mid-year MANAGEMENT meeting dated 11th December, 2019 as review before ordering COMMITTEE tabled for the information of Councillors system. MEETING – be received and the following HELD 11TH recommendation endorsed: DECEMBER, 1.Council undertake installation of an 2019 electronic access system at the Banksia Centre as a priority, and this be considered during the half yearly budget review. 20/01/20 16157 REVIEW OF That the report by the Manager MCBS Signed and sealed. COUNCIL Customer and Business Services DELEGATIONS concerning a review of Council 2019 Delegations 2019 be received and: 1.Council rescind all previous delegations to the General Manager 2.Pursuant to the powers of the Local Government Act 1993, the Council delegate the exercise and performance of the following functions and powers (as attached) to the General Manager or a person acting in that capacity, as from 17 October 2019, on the following conditions: i) each delegation is subject to the conditions or restrictions, if any, Latrobe Council OPEN Agenda 10th February, 2020 Page 35 of 162 Date Min Details Action Required Action Status Ref Officer referred to in the table to this delegation. ii) each delegation is subject to such policies, policy guidelines and directions as the Council may from time to time approve. iii) each delegation is subject to Council’s by-laws on the provision of any Act. iv) the General Manager is authorised pursuant to Section 64 of the Local Government Act 1993 to further delegate such powers and functions to an employee of the Council. 3.The Mayor be authorised to sign the attached instrument of delegation and the Council Common Seal be attached thereto with effect from 20 January 2020. 20/01/20 16159 COMMUNITY That the report by the Community TLECD Endorsed by both ROAD SAFETY Development Officer dated 17th Latrobe and Kentish COMMITTEE December 2019, concerning Councils. TERMS OF Community Road Safety Committee REFERENCE Terms of Reference, be received and REVIEW Council endorses the Community Road Safety Committee Terms of Reference. 20/01/20 16160 STORMWATER That the report by the Manager MIA Plan to be included on SYSTEM Infrastructure & Assets dated 24th Council’s website. MANAGEMENT December 2019 concerning Stormwater PLAN System Management Plan be received and Council endorse the plan for the urban areas of the municipality.
N.B. Grey shaded areas are completed and will be deleted off the next report. Recommendation That the January 2020 status report of Open Council Meeting decisions be received.
16184 LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE MEETING – HELD 29TH JANUARY, 2020: Author General Manager Annexure “D” Minutes of meeting held 29/01/20
Recommendations That the minutes of the Latrobe Sport and Recreation Management Committee meeting dated 29th January, 2020 as tabled for the information of Councillors be received and noted.
Latrobe Council OPEN Agenda 10th February, 2020 Page 36 of 162 16185 PORT SORELL CARAVAN PARK MANAGEMENT COMMITTEE MEETING – HELD 28TH JANUARY, 2020: Author General Manager Annexure “E” Minutes of meeting held 28/01/20
Recommendation That the minutes of the Port Sorell Caravan Park Management Committee meeting dated 28th January, 2020 as tabled for the information of Councillors be received and noted.
16186 LATROBE TREE PLANTING COMMITTEE MEETING – HELD 30TH JANUARY, 2020: Author General Manager Annexure “F” Minutes of meeting held 30/01/20
Recommendation That the minutes of the Latrobe Tree Planting Committee meeting dated 30th January, 2020 as tabled for the information of Councillors be received and noted.
16187 WILD MERSEY MOUNTAIN BIKE ADVISORY COMMITTEE MEETING – HELD 28TH JANUARY, 2020: Author General Manager Annexure “G” Minutes of meetings held 28/01/20
Recommendation That the minutes of the Wild Mersey Mountain Bike Advisory Committee meeting dated 28th January, 2020 as tabled for the information of Councillors be received and the following recommendation endorsed: 1. That consideration be made in the mid-year budget review to fund a suitable hardtail e-bike, helmet and car bike rack for the use of staff in managing and maintaining the Wild Mersey project. 2. That a TraftX trail counter system at a cost of $5,000 be purchased using the 2019/20 budget estimates allocated for marketing and promotion of the Wild Mersey project.
CUSTOMER & BUSINESS SERVICES DEPARTMENT
16188 FINANCE REPORT – JANUARY 2020: Author Team Leader Finance Annexure “H” Finance Report – January 2020
Recommendation That the financial report for the period ending January 31st, 2020 as provided by the Team Leader Finance be received.
Latrobe Council OPEN Agenda 10th February, 2020 Page 37 of 162 CLOSED MEETING
16189 CLOSED MEETING: Recommendation That the following items be discussed in Closed Session:
16190 Apologies 16191 Leave of Absence (Section 15 (2) (h) Local Government (Meeting Procedures) Regulations 2015) 16192 Confirmation of Minutes – Closed Meeting - Held 20th January, 2020 (Section 34 Local Government (Meeting Procedures) Regulations 2015) 16193 Council Decision Status Report January, 2020 – Closed Meeting (Section 15 (2) (g) Local Government (Meeting Procedures) Regulations 2015) 16194 Port Sorell Caravan Park Management Committee Meeting – Held 28th January, 2020 (Section 15 (2) (g) Local Government (Meeting Procedures) Regulations 2015) 16195 Dulverton Organics Recycling Facility Upgrade Project (Section 15 (2) (c) Local Government (Meeting Procedures) Regulations 2015) 16196 Notice of Motion – Cr Shayne Allison (Section 15 (2) (i) Local Government (Meeting Procedures) Regulations 2015) 16197 Seasonal Workers/Visitor Accommodation Update (Section 15 (2) (i) Local Government (Meeting Procedures) Regulations 2015) 16198 Closed Meeting Item Confidentiality
16199 OPEN COUNCIL: Recommendation That Council now revert to Open Council.
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Attachments
Latrobe Council OPEN Agenda 10th February, 2020 Page 39 of 162 ANNEXURE "A"
LATROBE COUNCIL
MINUTES of the Ordinary Meeting of the Latrobe Council held at the Memorial Hall, Latrobe on Monday 20th January, 2020 at 5.00pm.
ATTENDANCE: Councillors: Mayor P. Freshney in the Chair, Deputy Mayor G. Brown, Crs. S. Allison, G. Wicks, V. Mead, M. McLaren, G. Sims and L. Young.
Council Officers: Mr. G. Monson (General Manager), Mr. J. Magor (Manager Infrastructure & Assets), Mr. J. Bellchambers (Operations Manager), Mrs. J. Febey (Team Leader Development & Regulatory Services), Mrs. S. Holland (Strategic Planner), Mrs. S. Cairns (Executive Assistant) and Statutory Planning Officers, Mr. T. McCarthy and Mrs. E. Pieniak.
Revd. Chris Stafferton opened the meeting in prayer.
16129 APOLOGIES / LEAVE OF ABSENCE: Cr McLaren moved and Cr Wicks seconded that Cr Metske be granted an apology for today’s meeting. CARRIED UNANIMOUSLY
16130 PECUNIARY INTEREST-LOCAL GOVERNMENT (MEETING PROCEDURES) REGULATIONS 2015 – DIVISION 1 (8): Nil
16131 PRESENTATION – LATROBE COUNCIL’S 2020 Y11-12 EDUCATION BURSARY RECIPIENT:
Renee Flack of Latrobe was presented with a Certificate of Recognition as Latrobe Council’s 2020 Y11-12 Education Bursary recipient. Renee is moving to study at Don College. She has enrolled to study Maths Methods 4, Physical Science, Environmental Science and Sport and Recreation. Her long- term plan is to study Environmental Engineering or Environmental Science post year 12. Council’s bursary will offset some of the cost of a laptop and as well some costs associated with the above classes.
16132 CONFIRMATION OF MINUTES – ORDINARY MEETING - HELD 9TH DECEMBER, 2019: Cr McLaren moved and Cr Young seconded that the minutes of the previous meeting of the Latrobe Council, held at the Council Chambers, Latrobe on 9th December, 2019 copies of which have been printed and circulated on Annexure “A” of the Agenda, be taken as read and confirmed. CARRIED UNANIMOUSLY
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16133 CONFIRMATION OF MINUTES – SPECIAL ORDINARY MEETING - HELD 16TH DECEMBER, 2019: Cr McLaren moved and Cr Young seconded that the minutes of the Special meeting of the Latrobe Council, held at the Council Chambers, Latrobe on 16th December, 2019 copies of which have been printed and circulated on Annexure “B” of the Agenda, be taken as read and confirmed. CARRIED UNANIMOUSLY
16134 CONFIRMATION OF MINUTES – ANNUAL GENERAL MEETING - HELD 16TH DECEMBER, 2019: Cr McLaren moved and Cr Young seconded that the minutes of the Annual General meeting of the Latrobe Council, held at the Council Chambers, Latrobe on 16th December, 2019 copies of which have been printed and circulated on Annexure “C” of the Agenda, be taken as read and confirmed. CARRIED UNANIMOUSLY
16135 PUBLIC PARTICIPATION AND QUESTION TIME: Nil
PERSONAL EXPLANATION BY CR GERRAD WICKS Chair, Mayor Freshney granted Cr Gerrad Wicks approval at the meeting to make the following personal explanation: “At the ordinary council meeting in July 2019, while discussing DA102/2019, a social housing development in Benny Street, Latrobe, whilst in the heat of debate, surrounding the number of car parking spaces, I made a comment that was insensitive and disrespectful in nature. I would like to formally withdraw my comment and unreservedly apologise for making the remark. I offer this apology to the applicant, Mr Alexander and I offer this apology to those within our community who felt aggrieved by my comment. It should go without saying, that those in social housing deserve respect and to be treated as equals within our community. This serves as a reminder to us all, particularly those of us in a position where we can offer a hand up and where we can do so much to assist others, that, at all times, we have to be mindful and respectful of what we say”.
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PLANNING AUTHORITY
In accordance with Clause 25(1) of the Local Government (Meeting Procedures) Regulations 2015 the Chairperson advised that Council will now act as a Planning Authority.
16136 DEVELOPMENT APPLICATION – PROPOSED SHED – 42 GERRAND STREET, LATROBE: Cr McLaren moved and Cr Young seconded that the report by the Statutory Planning Officer dated 7th January 2020 concerning development application DA 222/2019 be received and that Council approve the proposed development at 42 Gerrand Street, Latrobe subject to the following conditions: 1. Consent is for the proposed shed substantially in accordance with endorsed plans by Steven Penton Project No: 1819-19 Revision 02 Drawings 02 and 05. 2. Consent is for the statutory permitted building setback of 4m to be reduced to zero for the proposed shed from the rear boundary. 3. Position of the title boundary is to be confirmed by a suitably qualified person, to prevent any encroachment of the proposed shed on adjoining titles. 4. Consent is for the statutory permitted outbuilding area of 56m2 to be increased to 72m2 for the proposed shed. 5. Should there be any cut or fill greater than 1m in depth or height or greater than 0.5m in depth of height within 1.5m of a title boundary an application must be lodged with Council for consideration. WORKS WITHIN ROAD RESERVE 6. An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve, with the exception of reshaping and grassing nature strips. 7. The location of the proposed additional vehicular crossing is conditional to being located clear of all services in the nature strip. Combined opening distance cannot exceed 8m and to avoid conflict with adjoining property alignment should be offset 1m from boundary. Any footpath in vehicle crossing alignment must be removed to form concrete to vehicle standard. No approval is given as part of this development application for any work to take place within the road reserve. 8. An Urban standard vehicle crossing is required to be constructed in accordance with TSD-R09-v1 Urban Roads and Council Standard Drawing ENG-1003 LAT v2 from the road edge to the property boundary. Vehicular access is to be located to ensure minimum sight distance requirements are met for the relevant speed zone and to ensure adequate drainage is maintained. STORMWATER 9. Stormwater discharge from the development and overland flows from the property are to be connected to the stormwater point within the property boundary. Formed surfaces are not to direct water to adjoining
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properties or to the street and is not to create a nuisance. Silt and stormwater controls are to be in place during building and construction activities so as not to create a nuisance. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • The property owner should be aware of their rights and obligations under the Boundary Fences Act 1908. • Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. CARRIED UNANIMOUSLY
16137 DEVELOPMENT APPLICATION – PROPOSED 16 LOT SUBDIVISION – 2 & 32 PIPING LANE, EAST DEVONPORT: General Manager’s comment On the 16th January 2020, the applicant as for this application to be placed on hold and not considered at today’s meeting.
16138 DEVELOPMENT APPLICATION – PROPOSED MULTIPLE DWELLINGS (FIVE) – 26 THE AVENUE, LATROBE: Cr McLaren moved and Cr Wicks seconded that the report by the Statutory Planning Officer dated 13th January 2020 concerning development application DA 230/2019 be received and that Council approve the proposed development at 26 The Avenue, Latrobe subject to the following conditions: 1. Consent is for the five (5) unit development substantially in accordance with endorsed plans by Edward & Simpson Pty Ltd Project No: 19014 Revision P1 Drawings A101, A201, A203, A205, A301, A303 and A305. 2. Council will endorse any stratum plan for the development when all permit conditions are completed to Council’s satisfaction, or alternatively, a bond lodged with Council to cover uncompleted works. All bonded works to be completed within 6 months of the stratum plan being endorsed. 3. The developer shall comply with the conditions, which TasWater has required the planning authority to include in the permit in accordance with Section 56P(1) of the Water and Sewerage Industry Act 2008. These conditions are specified in TasWater’s submission to Council, Reference (TWDA 2019/01703-LC), a copy of which is attached and endorsed to be a document forming part of this permit. 4. Should there be any cut or fill greater than 1m in depth or height or greater than 0.5m in depth of height within 1.5m of a title boundary an application must be lodged with Council for consideration. WORKS WITHIN ROAD RESERVE 5. An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a
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permit for any activity within the road reserve, with the exception of reshaping and grassing nature strips. STORMWATER 6. Stormwater discharge and overland flows generated from the development are to be connected to the existing stormwater point by a single 100mm connection. STORMWATER PEAK FLOW 7. A stormwater detention system is to be designed to limit the peak rate of piped stormwater discharge and overland flows from the property to that generated by the complete title development to a level of 30% impervious. 8. The detention storage system is to be designed by a professional engineer with experience in hydraulic design for storm events in the range of 20% AEP to 5% AEP if the overland flow path is towards the street. If the overland flow path is towards an adjoining property the system is to be designed to cater for 5% AEP to 1% AEP storm events to bypass the orifice to the stormwater connection. 9. The design plans are to include surface levels, pipe invert levels, orifice size, location, storage area, overland flow path and a cross section of the pit or tank showing the orifice. A summary of the calculations and a Form 35 for the design are to be submitted with the plumbing application to the Manager Engineering Services for approval. 10. On completion an “as constructed” plan complete with levels is to be submitted with a certification that the storage has been constructed in accordance with the approved design or a Form 55 referencing the as constructed plan. CAR PARKING 11. Areas set aside for driveways and parking vehicles must be: a. Set out to comply with the requirements of Australian Standard 2890.1-2004 (Parking Facilities, Part 1: Off-street car parking); b. Be formed and constructed with compacted sub-base and surfaced with an all-weather dustless surface, such as bitumen, concrete, brick or permeable paving blocks; c. All spaces including the three (3) visitor car parking spaces must be clearly identified for this purpose by line marking and / or signage; and d. Drained and connected to the private stormwater system. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • During construction or use of these facilities all measures are to be taken to prevent nuisance. Air, noise and water pollution matters are subject to provision of the Building Regulations or the Environmental Management and Pollution Control Act 1994.
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• Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. VOTED AGAINST THE MOTION FOR THE MOTION Cr McLaren Mayor Freshney Deputy Mayor Brown Cr Sims Cr Mead Cr Wicks Cr Young Cr Allison CARRIED
16139 DEVELOPMENT APPLICATION – PROPOSED 1 LOT SUBDIVISION – 398 WESLEY VALE ROAD, WESLEY VALE: Cr McLaren moved and Cr Young seconded that the report by Council’s Statutory Planning Officer dated 15th January 2020 concerning DA 243/2019 be received and the Council resolve to refuse the application for the proposed 1 lot subdivision for reasons detailed in the following table: Clause Grounds of Refusal Clause 26.3.3 New residential use does not satisfy P1. Residential use While the subject title may be limited in its resource development and extractive use capabilities, there is still provision to accommodate farm buildings and storage areas for nearby farming operations. Ownership is not considered as part of the assessment and, therefore, the land should be considered as a potential utilitarian extension of nearby farming enterprises. The application cannot satisfy Performance Criteria P1 (c) (ii) as it is capable of utilisation in the operations of a resource development enterprise. The application detail states that there is an existing regrowth forest on the site. Regrowth forestry exists on the section of the site that is proposed to be subdivided. The presence of trees on the site demonstrates that the site, while limited, is capable of resource development. Any further subdivision of land will constrain the existing forested area of the site. The application cannot satisfy Performance Criteria P1 (c) (iii) as it will constrain existing and potential resource development. Clause 26.4.3 The potential for new development to constrain Location of primary industry use on adjacent land does not development for satisfy P1. sensitive uses Proposed Lot 1 is adjacent to prime agricultural land to the north-east. The proposed building area is less than 120m from an area used for intensive cropping. This distance is not sufficient to
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guarantee an adequate buffer between the two potentially conflicting uses. Residential use has potential to constrain resource development when it is for cropping. The application, therefore, does not satisfy Performance Criteria P1 (b). Clause 26.4.4 The proposed development to create an additional Subdivision lot for residential use does not satisfy P1. The balance area of a subdivision must be retained for primary industry use. The balance lot of the proposed subdivision contains an existing residential use (single dwelling). A residential use cannot be classified as a primary industry use. The balance area, therefore, cannot be retained for primary industry use. The application does not satisfy Performance Criteria P1 (b) (iii).
VOTED AGAINST THE MOTION FOR THE MOTION Cr Young Cr Wicks Cr Allison Cr McLaren Cr Sims Cr Mead Deputy Mayor Brown Mayor Freshney MOTION LOST
Reasons for voting against the Statutory Planning Officer’s recommendations to refuse the development application: • Class 6 soils are not suitable for primary industry; • Southern aspect of the block would not be suitable for viticulture; • The balance lot is too small to generate any rural income sufficient enough to make a living off that plot of land; • The balance lot is consistent with the small size of the majority adjoining lots and that have houses on them.
NEW MOTION Cr Allison moved and Cr Young seconded that the report by Council’s Statutory Planning Officer dated 15th January 2020 concerning DA 243/2019 be received and that Council approve the application for the proposed 1 lot subdivision. VOTED AGAINST THE MOTION FOR THE MOTION Cr Wicks Cr Young Cr McLaren Cr Allison Cr Sims Cr Mead Deputy Mayor Brown Mayor Freshney CARRIED
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Following the vote, the General Manager suggested that Mayor Freshney might like to defer discussion agenda item 16139 until later in the meeting whilst Council staff develop a draft set of conditions for the development permit.
Deferred Business Mayor Freshney adjourned discussion on agenda item 16139, at 6.33pm to allow the Manager Infrastructure & Assets and the Statutory Planning Officers to discus and recommend a draft a set of conditions for Council’s consideration.
Mrs Pieniak, Mr McCarthy and Mr Magor left the meeting at this time, 6.34pm.
Resumption of Agenda item 16139 Discussion on item 16139 resumed at 7.22pm after agenda item 16170 when the General Manager read out the draft set of conditions prepared by Council staff.
The new motion was then reput as follows including the recommended conditions of approval.
Cr Allison moved and Cr Young seconded that the report by Council’s Statutory Planning Officer dated 15th January 2020 concerning DA 243/2019 be received and that Council approve the proposed development application for the proposed 1 lot subdivision at 398 Wesley Vale Road, Wesley Vale subject to the following conditions: 1. Consent is for the proposed one-lot subdivision substantially in accordance with endorsed plans prepared by Veris: Drg. No 301387-D02. 2. Consent is for residential use within the proposed building envelope shown on Lot 1 (labelled as Potential Building Envelope). 3. The developer is to construct and the owner of proposed lot 1 shall be responsible to maintain a vehicular access to the property boundary complying with Council’s rural driveway municipal standard drawing. The extent of responsibility shall commence near the southern corner of proposed Lot 1 from where the access to adjacent lot reference FR140048/1 is no longer shared with that property and shall extend longitudinally within the road reservation in a north-westerly direction only so far enough as to allow the construction of a compliant access for proposed Lot 1. Please note, this distance is estimated at approximately 20m in total. Any further extension within the road reservation will be subject to Crown approval and Licence. 4. A copy of any required Crown Land access licence must be lodged with Council prior to the sealing of the Final Plan of Survey for the subdivision. 5. A bushfire hazard management area is to be established and maintained around any future dwelling in accordance with the recommendations contained in the certified Bushfire Management Plan prepared by Rebecca Green of Rebecca Green & Associates, dated 9 June 2019, a
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copy of which is attached and endorsed to be a document forming part of this permit. 6. A water storage facility is to be provided on the site, with a capacity of 10,000 litres and a 64mm outlet for fire fighting purposes in addition to domestic water storage supply. 7. The access driveway from the road frontage to the dwelling and to within 3m of the static fire fighting water supply point must be constructed to a Type 4C Standard and have an all weather hardstand surface. 8. A rechargeable drinking water system with a storage capacity of not less than 10,000l to be provided for domestic use. 9. A copy of a site specific environmental consultant's report and design for on-site waste water disposal, in accordance with the Building Act 2016 and AS 1547, is required with the application for a Certificate of Likely Compliance (Plumbing). 10. Any future proposed dwelling must have a maximum height of no greater than 8.5m. 11. Council will seal the final plan when all the above conditions have been complied with. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • Should there be any cut or fill greater than 1.0m in depth or height or greater than 0.5m in depth or height within 1.5m of a title boundary an application must be lodged with Council for consideration. VOTED AGAINST THE MOTION FOR THE MOTION Cr Wicks Cr Young Cr McLaren Cr Allison Cr Sims Cr Mead Deputy Mayor Brown Mayor Freshney CARRIED
16140 SECTION 43A APPLICATION – PLANNING SCHEME AMENDMENT (REZONING) AND DEVELOPMENT APPLICATION - MERSEY COMMUNITY HOSPITAL CAR PARK EXTENSION - 20 TORQUAY ROAD, LATROBE (CTS 118340/1, 25827/3 & 25827/4) AND 9-21 TORQUAY ROAD, LATROBE (CT 118317/1): Cr Wicks moved and Cr McLaren seconded that the report by the Strategic Planner dated 13th January 2020 concerning Draft Amendment 01/20 and DA 218/2019 be received and Council: 1. Approve the proposed amendment as presented; and 2. Certify the proposed amendment; 3. Advertise the proposed amendment in The Advocate and place it on public exhibition for a period of 28 days; and
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4. Approve the proposed upgrade and extension to the existing car parks contained in Certificates of Title118340/1, 25827/3 & 25827/4 at 20 Torquay Road, Latrobe and Certificate of Title 118317/1 at 9-21 Torquay Road, Latrobe subject to the following conditions: (a) Consent is for the proposed new car park and upgrade and extension of the existing car park substantially in accordance with endorsed plans as prepared by Artas Architects: Drwg Nos. A0004- A01, A005-A01 and A7006-A01. (b) Construction of Works The developer is to construct works in accordance with detailed construction plans of all proposed works prepared by suitably qualified persons and complying with current Council standards and approved by the Manager Infrastructure & Assets. Such plans and specifications are to include the necessary dimensions for vehicle access construction, pavement design, calculations for flow rates in drains, the pipe sizes for drains and the materials used in construction. The works are to include: (i) Stormwater A stormwater management plan is required to be provided in support of the civil construction plans detailing all necessary stormwater drains and pits to: • Drain the carpark surface to existing stormwater main upstream from the existing gross pollutant trap with an approved connection point. • Ensure additional flows do not exceed the capacity of the existing gross pollutant trap. The developer is to confirm that any additional piped stormwater leaving the development site will not overload the existing downstream stormwater infrastructure. Any relocation of the gross pollutant trap will require approval for an alternate location and provision for access for maintenance. (ii) Connections to Council Mains Any new connections to Council’s stormwater system is to be undertaken by Council at the developers cost or by an approved plumber or civil contractor. (iii) Property Access A detailed construction drawing is to be provided for approval for the proposed vehicle accesses off Torquay Road. Plans are to show vehicle turning paths. Redundant vehicle accesses are to have kerb and channel reinstated in accordance with council detail plan ENG 1005 LAT v2.
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(iv) Car Parking Areas set aside for parking vehicles and access lanes must be: • Set out to comply with the requirements of Australian Standard 2890.1-2004 (Parking Facilities, Part 1: Off-street car parking). • Be formed and constructed with compacted sub-base and surfaced with an all-weather dustless surface, such as bitumen, concrete, or brick or permeable paving blocks; • Drained and connected to the stormwater system; • Provided with appropriate lighting; • Linemarked and signed to indicate each car space and access lanes; Disabled carparking spaces are to be clustered in a single location and provide ready access into the sites focal point. Special attention is to be paid to usability including classification of spaces, circulation, signage and minimisation of blind aisles and provision of pedestrian linkages clear of vehicular areas. (v) Cut, Fill and Retaining Structures Any areas within the development site subject to cutting or filling are to be detailed on the engineering plans and show the existing natural surface contours, the proposed surface contours, density and material of compaction to be undertaken and any associated works such as the installation of retaining walls, subsoil drainage and railing. (c) Electricity and Telecommunications The developer is to meet all costs involved in providing underground electricity for the development. (d) Soil and Erosion Control A management plan is to be developed detailing how soil and water is to be managed and implemented during construction. The management plan is to include such things as: • Silt fencing and other devices are to be provided, where necessary, to control the loss of silt, gravel, clay and soil from the site; • Access roads around the site are to be provided to prevent the trafficking of clay etc. onto the street. Humps are to be provided at any downhill access points to divert internal road drainage and soil etc. to the silt fenced area; • Filter screens are to be used at entrances to the existing drainage system to prevent the discharge of gravel, soil and silt etc. to the drainage system;
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• No environmental nuisance or harm, as determined under the Environmental Management and Pollution Control Act 1994 and associated regulations, to be caused by any activity on the site during the construction phase. (e) Completion of Works All works are to be carried out to Council standards and to the satisfaction of the Manager Infrastructure & Assets under the direct supervision of a civil engineer engaged by the applicant and approved by Council. Certification that all works have been carried out in accordance with the approved engineering design plans and to Council standards must be submitted to the Manager Infrastructure and Assets. (f) Construction Plans On completion an "As Constructed" plan showing all modifications to council stormwater main within the property is to be complete with levels and is to include all vehicular crossings which is to be lodged with Manager Infrastructure and Assets. (g) Easements Easements are required over all public services located in private property. Note: • A standard fee $360 is required to be paid to Council for the engineering assessment of plans, liaison and administration during the project period. CARRIED UNANIMOUSLY
16141 PLANNING AUTHORITY: Cr McLaren moved and Cr Young seconded that Council cease to act as a Planning Authority. CARRIED UNANIMOUSLY
DEVELOPMENT AND REGULATORY SERVICES
16142 BUILDING DEPARTMENT REPORT – DECEMBER 2019: Cr Sims moved and Cr McLaren seconded that the report advising of Building and Plumbing Applications and Notifications received for the month of December 2019 be received. CARRIED UNANIMOUSLY
16143 PLANNING – DEVELOPMENT APPLICATIONS – STATUS REPORT – DECEMBER 2019: Cr McLaren moved and Cr Mead seconded that the status report of development applications for the month of December, 2019 be received. CARRIED UNANIMOUSLY
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16144 NAMING OF NEW ROADS CREATED BY A STAGED 204 LOT SUBDIVISION AT JOYCE STREET, HAWLEY BEACH: Cr McLaren moved and Cr Wicks seconded that the report by Council’s Statutory Planning Officer dated 9th January 2020 be received and that Council resolve to name the seven unnamed roads in the Hawley Beach Estate in accordance with the approved subdivision plan by Bullock Consulting, Project No. 13.168: Annotation Street name Road Type A Pepik Street E Garnet Place G Topaz Place H Diamond Way I Jade Place K Opal Mews L Bushland Grove CARRIED UNANIMOUSLY
16145 NAMING OF A NEW ROAD CREATED BY A STAGED 80 LOT SUBDIVISION AT CALTHORPE STREET, LATROBE: Cr McLaren moved and Cr Young seconded that the report by Council’s Statutory Planning Officer dated 10th January 2020, be received and that Council resolve to name the new street off Calthorpe Street and Percival Street, Ayrshire Avenue. CARRIED UNANIMOUSLY
Mrs Holland left the meeting at this time, 6.44pm.
OFFICE OF THE GENERAL MANAGER
16146 COUNCIL WORKSHOPS: Cr McLaren moved and Cr Mead seconded that information on topics discussed at the 9th & 16th December, 2019 Council Workshops be received. CARRIED UNANIMOUSLY
16147 DELEGATES REPORTS: Cr McLaren moved and Cr Wicks seconded that the Report be received and noted.
Mayor Peter Freshney DATE MEETING / EVENT (VENUE) 01/12/2019 Lighting of Christmas Tree in Sheffield 02/12/2019 Housing Choices and Latrobe Senior Citz Christmas Luncheon 02/12/2019 Informal Meeting with developer Port Street Port Street
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02/12/2019 Meet Deputy Mayor and Port Sorell Fire Brigade Chief at Panatana Drive 03/12/2019 Meet Latrobe Federal Band, Latrobe Recreation Ground 04/12/2019 Latrobe Visitor Information Centre Christmas Lunch 04/12/2019 Meet Rubicon Coast and Landcare Representative - Port Sorell Surf Club 04/12/2019 Meet Cr Mead - Latrobe Council Office 05/12/2019 LGAT Mayor's Workshop - Wrest Point, Hobart 06/12/2019 LGAT General Meeting – Wrest Point, Hobart 06/12/2019 Speak at Latrobe / Kentish Staff Function - Turners Beach 07/12/2019 Meeting at Port Sorell Surf Club re video for Surf Club 07/12/2019 Informal Meeting - Port Street representors 07/12/2019 Meet Constituent - Bundarra Drive, Port Sorell 07/12/2019 Port Sorell Lions Christmas Carols - Port Sorell Primary School 08/12/2019 Latrobe Cemetery Working Bee 09/12/2019 Breakfast Meeting with General Manager and Deputy Mayor 09/12/2019 Working Lunch with the Hon Mark Coulton MP - Wynyard 09/12/2019 Ordinary Council Meeting - Latrobe 11/12/2019 Mersey Leven Emergency Management Committee Meeting – Central Coast Council 11/12/2019 Meet LFC President - Council Chambers 11/12/2019 Latrobe High School 2019 Awards Presentation Evening - Latrobe High School 12/12/2019 Meet constituent – Bradshaw Street, Latrobe 12/12/2019 Cradle Coast Councillors’ Christmas Get Together – Devonport Regional Gallery 13/12/2019 Meet constituent – Latrobe 13/12/2019 Latrobe Primary School Year 6 Leavers Assembly – Latrobe Primary School 13/12/2019 Elected Members Christmas Dinner 14/12/2019 Port Sorell Fire Brigade Christmas BBQ – Port Sorell 14/12/2019 Latrobe Lions Christmas Parade and Carols in Kings Park – Latrobe 16/12/2019 Office of the General Manager’s Christmas Lunch – Latrobe 16/12/2019 Latrobe Council Annual General Meeting, Special Council Meeting and Workshop 17/12/2019 Present Certificate to Rob Donoghue – Shearwater Resort 17/12/2019 Port Sorell Primary School Awards Ceremony – Port Sorell Primary School 17/12/2019 Sassafras Primary School End of Year Presentation and Concert – Sassafras Primary School 18/12/2019 St Pats Primary End of Year Assembly – St Pats School Hall 18/12/2019 Meeting with Minister Jeremy Rockliff – Latrobe Council Office 19/12/2019 Latrobe High School Grade 10 Leavers Assembly – Latrobe High School 19/12/2019 Andrews Creek Primary 2019 Celebration Assembly – Andrews Creek Primary School 19/12/2019 Sod Turning Event for the Coastal Pathway Project – River Road, Latrobe 19/12/2019 Operations Department Break-up – Latrobe Depot 19/12/2019 Indoor staff break-up – Latrobe Council Office
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21/12/2019 Latrobe Federal Band Concert – Latrobe Memorial Hall 23/12/2019 Meet Deputy Mayor and GM at Strathdevon Hydrotherapy facility 28/12/2019 Attend LBRC carnival at Latrobe Recreation Ground
Deputy Mayor Graeme Brown DATE MEETING / EVENT (VENUE) 27/11/2019 Meeting with Mayor Freshney 27/11/2019 Municipal Alliance Committee Meeting 28/11/2019 State Fire Commission Meeting 29/11/2019 02/12/2019 Housing Choices luncheon 02/12/2019 Meetings with developers/residents Meeting with Mayor Freshney 03/12/2019 Wild Mersey Advisory Committee Meeting 05/12/2019 Cemetery Committee Meeting and end of year dinner Mersey Community Care bbq 06/12/2019 Australia Day Awards Committee Meeting 07/12/2019 Meeting with representors to a development application 08/12/2019 Cemetery Working Bee Meeting with Mayor Freshney and the General Manager 09/12/2019 Council Meeting 11/12/2019 Mersey-Leven Emergency Management Committee Meeting 12/12/2019 Cradle Coast Authority’s Councillor’s Christmas function Meeting at the Men’s Shed 13/12/2019 Latrobe Primary School Year 6 Leavers Assembly Councillor’s Christmas function 14/12/2019 Latrobe Christmas Parade Christmas function with the General Manager and Senior Leadership Team 16/12/2019 Special Council Meeting Council’s Annual General Meeting Audit Panel Meeting 17/12/2019 Meeting with Mayor Freshney Meeting with Council staff 18/12/2019 Meeting with Deputy Premier 19/12/2019 Council’s Operation’s Staff Christmas function Meeting with Mayor Freshney at Hydrotherapy Pool 23/12/2019 Meeting with Mayor Freshney and the General Manager Meeting with resident 01/01/20 Meeting with resident 02/01/20 Tour of town with resident 07/01/20 Meeting with Mayor Freshney and tour of town 08/01/20 Meeting with the General Manager 09/01/20 Meeting with a resident in The Avenue
CARRIED UNANIMOUSLY
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16148 COUNCIL DECISION STATUS REPORT: Cr McLaren moved and Cr Mead seconded that the December 2019 status report of Open Council Meeting decisions be received. CARRIED UNANIMOUSLY
16149 BANKSIA FACILITIES MANAGEMENT COMMITTEE MEETING – HELD 11TH DECEMBER, 2019: Cr Sims moved and Cr McLaren seconded that the minutes of the Banksia Facilities Management Committee meeting dated 11th December, 2019 as tabled for the information of Councillors be received and the following recommendation endorsed: 1. Council undertake installation of an electronic access system at the Banksia Centre as a priority, and this be considered during the half yearly budget review. CARRIED UNANIMOUSLY
16150 LATROBE CEMETERY COMMITTEE MEETING – HELD 5TH DECEMBER, 2019: Deputy Mayor Brown moved and Cr Wicks seconded that the minutes of the Latrobe Cemetery Committee meeting dated 5th December, 2019 as tabled for the information of Councillors be received and noted. CARRIED UNANIMOUSLY
16151 CRADLE COAST AUTHORITY REPRESENTATIVES MEETING – HELD 28TH NOVEMBER, 2019: Cr McLaren moved and Cr Sims seconded that the minutes of the Cradle Coast Authority Representatives meeting dated 28th November, 2019 as tabled for the information of Councillors be received and noted. CARRIED UNANIMOUSLY
16152 LATROBE COUNCIL AUDIT PANEL MEETING AND KENTISH-LATROBE JOINT AUDIT PANEL MEETING – HELD 17TH DECEMBER, 2019: Deputy Mayor Brown moved and Cr Young seconded that the minutes of the Latrobe Council Audit Panel meeting and the Kentish-Latrobe Joint Audit Panel meeting dated 17th December, 2019 as tabled for the information of Councillors be received and noted. CARRIED UNANIMOUSLY
16153 COMMUNITY ROAD SAFETY COMMITTEE MEETING – HELD 9TH DECEMBER, 2019: Cr Young moved and Cr Allison seconded that the minutes of the Community Road Safety Committee meeting dated 9th December, 2019 as tabled for the information of Councillors be received and noted and recommend that a letter of appreciation be written to Amanda Hicks thanking her for her contribution to the committee. CARRIED UNANIMOUSLY
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16154 LATROBE COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MEETING – HELD 20TH DECEMBER, 2019: Cr Mead moved and Cr Young seconded that the minutes of the Latrobe Council Economic Development Committee meeting dated 20th December, 2019 be received and noted. CARRIED UNANIMOUSLY
16155 MERSEY-LEVEN MUNICIPAL EMERGENCY MANAGEMENT COMMITTEE MEETING – HELD 11TH DECEMBER, 2019: Cr McLaren moved and Deputy Mayor Brown seconded that the minutes of the Mersey-Leven Municipal Emergency Management Committee meeting dated 11th December, 2019 be received and noted. CARRIED UNANIMOUSLY
CUSTOMER & BUSINESS SERVICES DEPARTMENT
16156 FINANCE REPORT – DECEMBER 2019: Cr McLaren moved and Cr Wicks seconded that the financial report for the period ending December 31st, 2019 as provided by the Team Leader Finance be received. CARRIED UNANIMOUSLY
16157 REVIEW OF COUNCIL DELEGATIONS 2019: Cr McLaren moved and Cr Young seconded that the report by the Manager Customer and Business Services concerning a review of Council Delegations 2019 be received and: 1. Council rescind all previous delegations to the General Manager 2. Pursuant to the powers of the Local Government Act 1993, the Council delegate the exercise and performance of the following functions and powers (as attached) to the General Manager or a person acting in that capacity, as from 17 October 2019, on the following conditions: i) each delegation is subject to the conditions or restrictions, if any, referred to in the table to this delegation. ii) each delegation is subject to such policies, policy guidelines and directions as the Council may from time to time approve. iii) each delegation is subject to Council’s by-laws on the provision of any Act. iv) the General Manager is authorised pursuant to Section 64 of the Local Government Act 1993 to further delegate such powers and functions to an employee of the Council. 3. The Mayor be authorised to sign the attached instrument of delegation and the Council Common Seal be attached thereto with effect from 20 January 2020. CARRIED UNANIMOUSLY
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16158 RISK AND WORK HEALTH SAFETY QUARTERLY UPDATE: Cr McLaren moved and Cr Wicks seconded that the report by the Council’s Risk Management and Work Health & Safety Officer dated 10th January 2020, concerning the October 2019 to January 2020 quarterly update on risk and work health and safety matters, be received and noted. CARRIED UNANIMOUSLY
16159 COMMUNITY ROAD SAFETY COMMITTEE TERMS OF REFERENCE REVIEW: Cr Young moved and Cr McLaren seconded that the report by the Community Development Officer dated 17th December 2019, concerning Community Road Safety Committee Terms of Reference, be received and Council endorses the Community Road Safety Committee Terms of Reference. CARRIED UNANIMOUSLY
INFRASTRUCTURE & ASSETS DEPARTMENT
16160 STORMWATER SYSTEM MANAGEMENT PLAN: Cr McLaren moved and Cr Wicks seconded that the report by the Manager Infrastructure & Assets dated 24th December 2019 concerning Stormwater System Management Plan be received and Council endorse the plan for the urban areas of the municipality. CARRIED UNANIMOUSLY
CLOSED MEETING
16161 CLOSED MEETING: Cr McLaren moved and Cr Wicks seconded that the following items be discussed in Closed Session: 16162 Apologies 16163 Leave of Absence (Section 15 (2) (h) Local Government (Meeting Procedures) Regulations 2015) 16164 Confirmation of Minutes – Closed Meeting - Held 9th December, 2019 (Section 34 Local Government (Meeting Procedures) Regulations 2015) 16165 Confirmation of Minutes – Special Closed Meeting - Held 16th December, 2019 (Section 34 Local Government (Meeting Procedures) Regulations 2015) 16166 Council Decision Status Report December, 2019 – Closed Meeting (Section 15 (2) (g) Local Government (Meeting Procedures) Regulations 2015) 16167 Dulverton Waste Management Board Meeting – Held 18th December, 2019 (Section 15 (2) (g) Local Government (Meeting Procedures) Regulations 2015) 16168 TasWater Owners Representatives Group General Meeting – Held 13th November, 2019
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CARRIED UNANIMOUSLY
Council held a short recess at 7.02pm and moved into Closed Session at 7.06pm.
16170 OPEN COUNCIL: Cr McLaren moved and Cr Wicks seconded that Council now revert to Open Council. CARRIED UNANIMOUSLY
Council reconvened as a Planning Authority to resume discussion on agenda item 16139 at this time, 7.22pm. See item 16139.
Cr McLaren moved and Cr Young seconded that Council cease to act as a Planning Authority. CARRIED UNANIMOUSLY
As there was no further business the meeting was declared closed at 7.30pm.
Confirmed…………………………………………… MAYOR
BACK TO AGENDA
Latrobe Council Open Minutes January 20th, 2020 Page 19 Latrobe Council OPEN Agenda 10th February, 2020 Page 58 of 162 ANNEXURE “B” SUBJECT: DEVELOPMENT APPLICATION – PLACEMENT OF FILL – PORT STREET, PORT SORELL AUTHOR: PLANNING OFFICER - EMMA PIENIAK DATE: 5th FEBRUARY 2020 FILE REF: DA 194/2019 ATTACHMENTS: REPRESENTATIONS REPLY TO REPRESENTATIONS
1. SUMMARY INFORMATION Applicant: Woolcott Surveys obo G & N Stebbeings Project: Placement of Fill Zone: Environmental Management Address: Port Street, Port Sorell (CT 166652/2) Use Category: Passive Recreation Discretions Invoked: The proposed development: does not achieve setbacks of 20m from a frontage and 10m from a side or rear boundary; does not achieve a 30m setback from a shoreline; is for the placement of fill located within the Environmental Management zone; and is located within 30m of a water body and a shoreline. Recommendation: Refuse
2. PROPOSAL Council is in receipt of an application made under Section 57 for retrospective placement of fill at Port Street, Port Sorell (CT 166652/2). The proposed fill area is an irregular shaped parcel approximately 4000m2 located along the southern boundary. The natural ground levels have been altered by between 0.98m and 0.671m to increase the finished surface level. An unspecified species of lawn grass has been established and a crushed gravel driveway has been laid from the existing crossover running along a row of melaleucas which run parallel to the southern boundary from the western boundary for a length of approximately 35m. The use class of the site has been classified as Passive Recreation as the development of the site does not include the construction of any buildings or structures. This use class is existing as the development does not change the manner in which the site has been in use prior to the placement of fill. Another use class that had been identified is Residential, although no dwelling or associated buildings are to be constructed as the owner resides at a usual residential
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Latrobe Council OPEN Agenda 10th February, 2020 Page 59 of 162 property one lot south of the adjoining southern property and intends on utilising the site as an extension to their private open space area. The discretions invoked under the planning scheme are as follows: Clause 29.4.3 P1 The proposed development does not achieve the setbacks of 20m from a frontage to a road and 10m from a side or rear boundary. Clause 29.4.3 P3 The proposed development does not achieve the 30m setback from a shoreline. Clause E4.6.1 P1 The proposed development is for the placement of fill located within the Environmental Management zone. Clause E10.6.1 P1 The proposed development is located within 30m of a water body. Clause E10.6.2 P1 The proposed development is located within 30m of a shoreline.
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Figure 1 – Site Plan
Figure 2 – Detail Plan
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Figure 3 – Cross Section Diagrams
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Latrobe Council OPEN Agenda 10th February, 2020 Page 62 of 162 3. SITE AND LOCALITY The subject title CT 166652/2 is located at the northern end of Port Street on the eastern side of the road. The 2.464ha vacant parcel of land comprises a tidal inlet and surrounding land within an area known as Mary’s Creek. Land surrounding the north and eastern boundaries are bounded by the foreshore of Port Sorell with several dwellings contained within the northern adjoining parcel. Land adjoining the western boundary contains a raised public walkway with land situated further west allocated for future residential and open space development. Properties adjoining the southern boundary of the site are established residential development of varying density. An aerial view illustrating existing use and development surrounding the subject title is shown in Figure 4.
Figure 4 – Aerial View
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Latrobe Council OPEN Agenda 10th February, 2020 Page 63 of 162 According to the natural values assessment provided with the application the subject title is identified as containing Limonium austral var. australe (yellow sea-lavender) which is listed as threatened on the Threaten Species Protection Act 1995. Previous field surveys (green points) and a recent field survey (magenta and cyan points) conducted by the author of the natural values assessment shown in Figure 5 provides a record of the location of yellow sea-lavender plants in proximity to the development area within the subject title.
Figure 5 – Distribution of yellow sea-lavender A small portion of the threatened native vegetation community Melaleuca ericifolia swamp forest (NME) listed under the Nature Conservation Act 2002 is identified within the subject title while additional vegetation mapping units are detailed in Figure 6. (Water, sea – OAQ; sand, mud – OSM; extra-urban miscellaneous – FUM; Acacia longifolia coastal scrub – SAL; succulent saline herbland – ASS; and saline sedgeland/rushland – ARS).
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Figure 6 – Vegetation Mapping
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Latrobe Council OPEN Agenda 10th February, 2020 Page 65 of 162 4. PLANNING SCHEME CONSIDERATIONS The site is located within the Environmental Management zone under the Latrobe Interim Planning Scheme 2013 as shown in the zoning map in Figure 7.
Figure 7 – Zoning Map Overlays and Specific Areas: The site is not affected by any Overlays or Specific Area plans. 5. ADVERTISING / CONSULTATION The proposal was advertised in accordance with the Land Use Planning and Approvals Act 1993 on 19th October 2019 and eight (8) representations were received. 6. REFERRALS The application was referred to Council’s Engineering and Environmental Health departments. Engineers report and recommended conditions: Comments: Existing vehicle crossing shown on site plan is the only available vehicle access. The site is within an urban area; no existing connection point within property to piped stormwater network is available. A connection point is located in Port Street within 30m of property however it is unlikely to service entire site for concentrated stormwater. Filled area has changed from longer grasses and vegetation on undulating/uneven surface to a larger level area with even graded surface with short grass which is directing natural overland flow to the waterway. Conditions/Notes: Formed surfaces are not to direct water to adjoining properties and is not to create a nuisance.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 66 of 162 There is no existing connection for concentrated stormwater discharge from this development. Overland flows from the property are being directed to water way. An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve including widening of existing vehicular access, with the exception of reshaping and grassing nature strips. Silt and stormwater controls are to be in place during building and construction activities so as not to create a nuisance. Environmental Health Officers report and recommended conditions: Comments: Existing fill on vacant land which in in a fully serviced area with reticulated water and sewerage. Conditions: Note: During any construction or use of this property all measures are to be taken to prevent nuisance. Air, noise and water pollution matters are subject to provisions of the Building Regulations or the Environment and Pollution Control Act 1994. 7. SERVICES The subject site can be serviced by reticulated electricity and connection to sewerage disposal and stormwater disposal infrastructure is possible. Connection to a reticulated water supply may be possible. The northern most section of Port Street is a Council managed sealed road within an area leased from the Crown. The sealed road was extended by Council in accordance with DA 21/2013 to provide vehicle access to the lot. 8. DEVELOPMENT STANDARDS AND RELEVANT ASSESSMENT The application was received as a Section 57 application under the Land Use Planning and Approvals Act 1993. It is required to be assessed under the Latrobe Interim Planning Scheme 2013. The Latrobe Interim Planning Scheme 2013 The application will be considered as per the requirements of Clause 8.10, which sets out the matters that Council shall take into consideration when assessing an application. Clause 8.10 reads as follows: 8.10 Determining Applications 8.10.1 In determining an application for any permit the planning authority must, in addition to the matters required by ss51(2) of the Act, take into consideration: a) All applicable standards and requirements in this planning scheme; and b) Any representations received pursuant to and in conformity with ss57(5) of the Act, but in the case of the exercise of discretion, only insofar as each such matter is relevant to the particular discretion being exercised.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 67 of 162 8.10.2 In determining an application for a permit for a discretionary use the planning authority must, in addition to the matters referred to in subclause 8.10.1, have regard to: a) The purpose of the applicable zone; b) Any relevant local area objective or desired future character statement for the applicable zone; c) The purpose of any applicable code; and d) The purpose of any applicable specific area plan. But only insofar as each such purpose, local area objective or desired future character statement is relevant to the particular discretions being exercised. 8.10.3 In determining an application for any permit the planning authority must not take into consideration matters referred to in Clauses 2.0 and 3.0 of the planning scheme. The subject title is located within the Environmental Management zone. The proposal is assessed under the relevant use and development standards for the Environmental Management zone and relevant codes as follows: Clause 8.2 of the Planning Scheme requires use or uses of land for which use and development is proposed to be categorised in accordance with the definitions contained in Table 8.2. The proposal has been categorised as a Passive Recreation Use Class. Under table 8.2: Use Classes, a Passive Recreation Use Class means: Use of the land for informal leisure and recreation activities principally conducted in the open. Examples include public parks, gardens and playgrounds, and foreshore and riparian reserves. Under Clause 29.2: Use Table, a Passive Recreation Use has permitted status in the Environmental Management zone. The proposal invokes discretion under Clauses 29.4.3, E4.6.1, E10.6.1, and E10.6.2. 29.0 Environmental Management zone The purpose of the zone is to provide for the protection, conservation and management of areas with significant ecological, scientific, cultural or aesthetic value, or with a significant likelihood of risk from a natural hazard.; and to allow for complementary use or development where consistent with any strategies for protection and management. 29.4 Development Standards 29.4.2 Suitability of a site or lot for use or development
Objective: The minimum properties of a site and of each lot on a plan of subdivision are to – (a) Provide a suitable development area for the intended use; (b) Provide access from a road; and (c) Make adequate provision for a water supply and for the drainage and disposal of sewerage and stormwater Acceptable Solutions Performance Criteria
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Latrobe Council OPEN Agenda 10th February, 2020 Page 68 of 162 A1 P1 A site or each lot on a plan of subdivision A site or each lot on a plan of subdivision must must – be of sufficient area for the intended use or (a) Have an area of not less than 1000m2 development without likely constraint or excluding any access strip; and interference for – (b) If intended for a building, have a (a) Erection of a building if required by the building area – intended use; (i) Of not more than 2000m2 or 20% of (b) Access to the site; the area of the site, whichever is (c) Use or development of adjacent land; the greater; (d) A utility; and (ii) Clear of any applicable setback (e) Any easement or lawful entitlement for from a frontage, side or rear access to other land boundary; (iii) Clear of any applicable setback from a zone boundary; (iv) Clear of any registered easement; (v) Clear of any registered right of way benefitting other land; (vi) Clear of any restriction imposed by a utility; (vii) Not including an access strip; and (viii) Accessible from a frontage or access strip A2 P2 A site or each lot on a plan of subdivision (a) A site must have a reasonable and secure must have separate access from a road – access from a road provided – (a) Across a frontage over which no other (i) Across a frontage; or land has a right of access; and (ii) By an access strip connecting to a (b) If an internal lot, by an access strip frontage, if for an internal lot; or connecting to a frontage over land not (iii) By a right of way connecting to a road required as the means of access to any over land not required to give the lot other land; or which it is a part the minimum (c) By a right of way connecting to a road properties of a lot in accordance with – the acceptable solution in any (i) Over land not required as the applicable standard; and means of access to any other land; (iv) The dimensions of the frontage and any and access strip or the right of way must be (ii) Not required to give the lot of adequate for the type and volume of which it is a part the minimum traffic likely to be generated by – properties of a lot in accordance a. The intended use; and with the acceptable solution in any b. The existing or potential use of any applicable standard; and other land which requires use of (d) With a width of frontage and any the access as the means of access access strip or right of way of not less for that land; and than 6m; and (b) It must be unnecessary for the (e) The relevant road authority in development to require access to the site accordance with the Local or to a lot on a subdivision plan Government (Highways) Act 1982 or the Roads and Jetties Act 1935 must have advised it is satisfied adequate arrangements can be made to provide
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Latrobe Council OPEN Agenda 10th February, 2020 Page 69 of 162 vehicular access between the carriageway of a road and the frontage, access strip or right of way to the site or each lot on the subdivision plan A3 P3 A site or each lot on a plan of subdivision (a) There must be a water supply available for must be capable of connecting to a water the site or for each lot on a plan of supply – subdivision with an adequate level of (a) From a connection to a water supply reliability, quality and quantity to service the provided in accordance with the Water anticipated use of the site or the intended and Sewerage Industry Act 2008; or use of each lot on a plan of subdivision; or (b) From a rechargeable drinking water (b) It must be unnecessary to require a water system with a storage capacity of not supply less than 10,000 litres if – (i) There is not a reticulated water supply; and (ii) Development is for – a. A single dwelling; or b. A use with an equivalent population of not more than 10 people per day. A4 P4 A site or each lot on a plan of subdivision (a) A site or each lot on a plan of must be capable of draining and subdivision must drain and dispose of disposing of sewage and trade waste – sewage and trade waste – (a) To a reticulated sewer system (i) in accordance with any prescribed provided in accordance with the emission limits for discharge of Water and Sewerage Industry Act waste water; 2009; or (ii) in accordance with any limit (b) By on•site disposal if – advised by the Tasmanian (i) Sewage or trade waste cannot be Environmental Protection Agency; drained to a reticulated sewer (iii) without likely adverse impact for the system; and health or amenity of the land and (ii) The development • adjacent land; a. Is for a single dwelling; or (iv) without compromise to water b. Provides for an equivalent quality objectives for surface or population of not more than ground water established under the 10 people per day; or State Policy on Water Quality c. Creates a total sewage and Management 1997; and waste water flow of not more (v) with appropriate safeguards to than 1,000l per day; and minimise contamination if the use or (iii) The site has capacity for on•site development has potential to – disposal of domestic waste a. indirectly cause the water in accordance with contamination of surface or AS/NZS1547:2012 On•site ground water; or domestic• wastewater b. involve an activity or process management clear of any which requires the use, defined building area or access production, conveyance or strip storage of significant quantities of sewage or trade waste that
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Latrobe Council OPEN Agenda 10th February, 2020 Page 70 of 162 may cause harm to surface or ground water if released through accident, malfunction, or spillage; or (b) It must be unnecessary to require arrangements for the drainage and disposal of sewage or trade waste A5 P5 A site or each lot on a plan of subdivision (a) A site or each lot on a plan of subdivision must be capable of draining and must drain and dispose of stormwater – disposing of stormwater – (i) to accommodate the anticipated (a) for discharge to a stormwater system stormwater • provided in accordance with the Urban (ii) without likelihood for Drainage Act 2013; or concentration on adjacent land; (b) if stormwater cannot be drained to a (iii) without creating an unacceptable stormwater system – level of risk for the safety of life or (i) for discharge to a natural for use or development on the land drainage line, water body, or and on adjacent land; watercourse; or (iv) to manage the quantity and rate of (ii) for disposal within the site if – discharge of stormwater to a. the site has an area of not less receiving waters; than 5000m2; (v) to manage the quality of b. the disposal area is not within any stormwater discharged to defined building area; receiving waters; and c. the disposal area is not within any (vi) to provide positive drainage away from area required for the disposal of any sewer pipe, on•site sewage sewage; disposal system, or building area; or d. the disposal area is not within (b) It must be unnecessary to require any access strip; and arrangements for the drainage and disposal e. not more than 50% of the of stormwater site is impervious surface; and (iii) the development is for a single dwelling The subject site has an area of 2.464ha. and is not intended for a building. The subject site complies with A1 of this standard. The subject site has an existing vehicle cross over off the end of Port Street near the south- western corner of the lot. The proposal complies with A2 of this standard. According to Council’s mapping data TasWater main supply is located approximately 90m south of the subject site within Archer Street. In the instance the subject site could not connect to a reticulated water supply it is considered a suitably sized rechargeable drinking water supply could be provided. The proposal can comply with A3 of this standard. The subject site is capable of connecting to existing sewerage infrastructure located within Port Street, approximately 30m south-west of the subject title. The proposal complies with A4 of this standard.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 71 of 162 The subject site is capable of connecting to existing stormwater drainage infrastructure located within Port Street, approximately 16m south-west of the subject title. The proposal complies with A5 of this standard. 29.4.3 Location and configuration of development
Objective: The location and configuration of development does not dominate or otherwise detract from the performance, appearance, and character of an area of significant ecological, scientific, cultural or aesthetic value or unreasonably intrude onto the occupation of adjacent land Acceptable Solutions Performance Criteria A1 P1 A building and any development area must be The setback of a building and development setback – area from the frontage or from a side or rear (a) Not less than 20.0m from the frontage to a boundary must – road; or (a) Be consistent with prevailing frontage (b) If the development is on land that adjoins a setbacks for any existing and approved road specified in the Table to this Clause, building or structure on the site or on not less than the setback specified from adjacent land; that road; and (b) Provide a sufficient physical and visual (c) Not less than 10.0m from each side separation between the road and any boundary; use on the site sufficient to buffer or (d) Not less than 10.0m from the rear screen the site to view from a road or boundary; or public place; and (e) In accordance with any building area (c) Provide measures to attenuate visual shown on a sealed plan impact of the site A2 P2 Building height or the height of a utility structure Building height or the height of a utility must be not more than 8.5m structure must – (c) Minimise likely impact of the building on the ecological, scientific, cultural or aesthetic value of the land and of adjacent land; or (d) Building height must – (i) Provide an overriding community benefit; or (ii) Be required by an exceptional circumstance A3 P3 A building or a utility structure must be – (a) A building or structure must – (a) Not less than 15m below the level of (i) Not be visually apparent on a adjoining ridgeline; skyline; (b) Not less than 30m from any shoreline to a (ii) Not be visually apparent above the marine or aquatic water body, water adjacent vegetation canopy; course, or wetland; (iii) Not be visually apparent on the (c) Below the canopy level of any adjacent shoreline or a marine or aquatic forest or woodland vegetation; and water body, water course, or (d) Clad and roofed with materials with a light wetland where possible; and reflectance value of less than 40% (iv) Not be visually apparent as a result of the reflection of light from an external surface; or
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Latrobe Council OPEN Agenda 10th February, 2020 Page 72 of 162 (b) The location of a visually apparent building or structure must – (i) Be essential and unavoidable in order to provide an overriding community benefit; or (ii) Incapable of change due to an exceptional circumstance A4 P4 (a) Clearing and conversion of native Clearing and conversion of native vegetation, and any change in natural vegetation, and any change in natural ground level must not occur on any part of ground level – a site outside the designated building area; (a) Must be consistent with the objective and for any conservation management (b) Rehabilitation must use vegetation of a regulation or reserve management type consistent with the native vegetation plan applying for the land; and of the locality (b) Must – (i) Retained sufficient vegetation to maintain an intact tree canopy and provide screening to cleared and converted areas; (ii) Minimise impact on the visual qualities of a shoreline, skyline, ridge and other prominent landform feature; (iii) Minimise exposure to view from a road, public place, or settlement area; or (c) Must – (i) Provide an overriding community benefit; or (ii) Be required by an exceptional circumstance As defined within the Land Use Planning and Approvals Act 1993 development includes the construction or carrying out of works – works as defined within the Act includes any change to the natural or existing condition or topography of land. The placement of fill is located within the 20m frontage setback, within 10m of the southern side setback and within 10m of the eastern rear setback. The performance criteria address consistency with adjacent buildings or structures and visual separation or impacts. The works located at ground level have no impact upon prevailing setbacks and do not result in any visual impacts. The proposal complies with P1 of this standard. The placement of fill is located at ground level and the proposal does not include any buildings or structures. The standards for A2/P2 and A3/P3 do not apply. The plan of survey for CT 166652/2 does not contain any building area. The proposal does not seek to remove any native vegetation. The placement of fill has resulted in a change to the natural ground level. The applicant does not propose to rehabilitate the area with any
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Latrobe Council OPEN Agenda 10th February, 2020 Page 73 of 162 native vegetation. There are no conservation management or reserve management plan applying to the land. The subject title contains limited tree canopy and consists mostly of lower lying scrubby plants or grasses. The extent and location of the fill area is within a low lying area and views of the site from a road or public space have not been altered as a result of the fill. The proposal complies with P4 of this standard. E3.0 Clearing and Conversion of Vegetation Code The purpose of this code is to assist protection and conservation of threatened native vegetation communities, habitat for a threatened species, areas of vegetation identified as significant for scenic or landscape value, vegetation on land susceptible to landslide and vegetation within 30m of a water body, watercourse or coastal shoreline. This code applies to the subject site however a permit is not required as the proposed development is not associated with a plan of subdivision to create lots for a building or for construction of a building. E4.0 Change in Ground Level Code The purpose of this code is to minimise impact of change in existing or natural ground level. E4.6.1 Change in existing ground level or natural ground level Objective: Change in the existing ground level or the natural ground level by cut or fill is to minimise – (a) likely adverse impact on the physical, environmental, cultural, aesthetic, and amenity features of land; and (b) risk from a natural hazard Acceptable Solutions Performance Criteria A1 P1 Cut or fill must - Cut or fill must - (a) not be on land within the Environmental (a) make arrangements for the drainage and Living zone or the Environmental disposal of stormwater; Management zone; (b) make arrangements to stabilise any (b) be required to - existing building or to increase the (i) provide a construction site for buildings requirements for construction of any and structures; potential building on adjacent land; (ii) facilitate vehicular access; (c) manage drainage and disposal of (iii) mitigate exposure to a natural or intersected ground water; environmental hazard; (d) safeguard the quality of receiving (iv) facilitate provision of a utility; waters; (v) assist the consolidation or intensification (e) not require a retaining or support of development; or structure that would result in an area of (vi) assist stormwater management influence within the boundary of (c) not result in a modification of surface adjacent land unless the owner of stormwater water flow to increase – adjacent land has provided written (i) surface water drainage onto adjacent land; consent to enter into an agreement (ii) pooling of water on the site or on adjacent under Part 5 Land Use Planning and land; or Approvals Act 1993 registered on the (iii) the nature or capacity of discharge from title of adjacent land providing for the land upstream in a natural or artificial level of constraint; and drainage channel;
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Latrobe Council OPEN Agenda 10th February, 2020 Page 74 of 162 (d) not destabilise any existing building or (f) not encroach upon or expose, disturb, or increase the requirements for construction reduce cover over an underground of any potential building on adjacent land; utility to less than 1.0m unless the (e) manage disposal of intersected ground relevant regulatory entity has advised – water; (i) it is satisfied the cut or fill will not (f) safeguard the quality of receiving waters result in harm to the utility; and through measures to minimise erosion and (ii) any condition or requirement it release of sediments and other contaminants determines are appropriate to during each of the site preparation, protect the utility construction and rehabilitation phase in accordance with Soil and Water Management on Building and Construction Sites 2009; (g) Not require a retaining or support structure that would result in an area of influence within the boundary of adjacent land; and (h) not encroach upon or expose, disturb, or reduce cover over an underground utility to less than 1.0m unless the relevant regulatory entity has advised – (i) it is satisfied the cut or fill will not result in harm to the utility; and (ii) any condition or requirement it determines are appropriate to protect the utility The subject site is located within the Environmental Management zone and therefore any cut or fill requires assessment against the performance criteria. The area affected by fill remains a pervious area with grass or vegetation cover. Council’s Infrastructure and Assets Coordinator has reviewed the development and advised that subject to a standard permit condition the drainage and overland flow of stormwater is unlikely to result in any issues for disposal either to adjoining sites or receiving waters. The placement of fill will not result in any retaining or support structure that would require an area of influence within an adjoining boundary or utility. The proposal complies with P1 of this standard. E10.0 Water and Waterways Code The purpose of this code is to assist protection and conservation of a water body, watercourse, wetland or coastal shoreline area for; ecosystem diversity and habitat value of native flora and fauna, hydraulic capacity for water functions, economic and utility importance to a variety of industries, and aesthetic and recreational use. E10.6.1 Development in proximity to a water body, watercourse or wetland Objective: Development within 30m of or located in, over, on or under a water body, water course or wetland is to have minimum impact on – (a) the ecological, economic, recreational, cultural significance, water quality, and physical characteristic of a water body, watercourse or wetland;
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Latrobe Council OPEN Agenda 10th February, 2020 Page 75 of 162 (b) the hydraulic capacity and quality of a water body, watercourse or wetland for ecological viability, water supply, flood mitigation, and filtration of pollutants, nutrients and sediments; (c) function and capacity of a water body, watercourse or wetland for recreation activity; and (d) aesthetic features of a water body, watercourse or wetland in the landscape Acceptable Solutions Performance Criteria A1 P1 There is no acceptable solution Development must – (a) minimise risk to the function and values of a water body watercourse or wetland, including for - (i) hydraulic performance; (ii) economic value; (iii) water based activity; (iv) disturbance and change in natural ground level; (v) control of sediment and contaminants; (vi) public access and use; (vii) aesthetic or scenic quality; (viii) water quality management arrangements for stormwater and sewage disposal; (ix) modification of a natural drainage channel; (x) biodiversity and ecological function; (xi) level of likely risk from exposure to natural hazards of flooding and inundation; and (xii) community risk and public safety; and (b) be consistent with any advice or decision of a relevant entity administering or enforcing compliance with an applicable protection and conservation regulation for – (i) impact of the development on the objectives and outcomes for protection of the water body, watercourse or wetland; and (ii) any condition or requirement for protection of the water body, water course or wetland The location of fill results in a change to natural ground level within as little as 18m from the tidal water body. The information supplied indicates the development has sought to reduce the likeliness of sediment or contaminants from entering the water body through the establishment of vegetation cover being lawn grass. Whilst the applicant has indicated the development will reduce the risk of exposure to natural hazards of inundation, the assessment has not addressed the ecological function or biodiversity implications of the development area being on the periphery of existing saltmarsh vegetation. The natural values assessment clearly identifies the site and adjoining land contains Saltmarsh vegetation which is listed as Vulnerable in schedule of the Commonwealth Environment
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Latrobe Council OPEN Agenda 10th February, 2020 Page 76 of 162 Protection and Biodiversity Act. The natural values assessment confirms the subject title contains specimen of threatened flora Limonium australe as listed in the Tasmanian Threatened Species Protection Act. There is sufficient evidence indicating the subject title contains important indigenous vegetation which forms an important part of the area’s biodiversity. The applicant has not adequately demonstrated the development will not have a detrimental impact upon the ecology of the water body and adjoining associated vegetation. The proposal does not comply with P1 (a) (x). E10.6.2 Development in a shoreline area Objective: Coastal waters and the shoreline area are protected against likely impact of development within 30m of or located in, over, on or under the coastal waters or shoreline area on economic, ecological, scenic, cultural, and recreation values, and for processes of the coast while facilitating use dependent for operational efficiency on a coastal location. Acceptable Solutions Performance Criteria A1 P1 There is no acceptable solution Development must – (a) be required to locate in, over, on or under the shoreline, sea or tidal waters for operational efficiency; (b) avoid unreasonably or unnecessarily impact on existing or potential access by the public to shoreline land or waters; (c) minimise impact on scenic quality of the sea-shore area; (d) minimise impact on amenity or aesthetic appearance of the sea-shore area as a result of – (i) nature and operational characteristics of the development; (ii) location; (iii) bulk, size, and overall built form of any building or work; (iv) overshadowing; or (v) obstruction of views from a public place; and (e) minimise immediate or cumulative adverse effect for – (i) tidal, wave, current, or sediment movement processes; (ii) coastal landforms, seabed, and other geomorphic features, including sand dunes and mobile landforms; (iii) vulnerability to erosion and recession; (iv) natural cycles of deposition and erosion; (v) conservation of biodiversity and marine habitat, including during
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Latrobe Council OPEN Agenda 10th February, 2020 Page 77 of 162 critical lifecycle stages of individual and migratory species; (vi) drainage from a water course, wetland, ground water, flood, stormwater, or tidal water; (vii) coastal water quality; (viii) likely interference or constraint on use of public areas; (ix) any scientific, architectural, aesthetic, historic of special cultural value; (x) exposure to or increased risk from a natural hazard, including sea level rise, storm surge, or inundation as a result of climate change; (xi) coastal protection and rehabilitation works required to address erosion, instability, regression, or inundation; (xii) collection, treatment, and disposal of waste, including bilge waters and excavated or dredged sediment; (xiii) economic activity dependent for operational efficiency on a sea- shore location; (xiv) public safety and emergency services; (xv) marine navigation and communication systems; (xvi) safety of recreational boating; and (xvii) be consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011 The placement of fill is located a minimum of 20m from the highwater mark of the tidal inlet to Port Sorell bay located within the subject title. The development is not for the purpose of any operational efficiency. The development adjoins the shoreline and tidal water area, and as privately owned land will not impact public access to adjoining public land. The low lying nature of the works are considered to minimise scenic impacts of the shoreline. The development does not include the construction of any buildings or structures and as such amenity and aesthetic qualities of the shoreline will not be significantly impacted. The applicant has identified the development as works to address inundation of extreme tidal events and predicted sea level rise. The site of the placement of fill has not been identified as an area vulnerable to mobile landforms or erosion. The natural values assessment identifies that the subject title contains important indigenous vegetation which forms an important part of the area’s biodiversity. The saltmarsh vegetation found within the subject title is listed as vulnerable under
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Latrobe Council OPEN Agenda 10th February, 2020 Page 78 of 162 Commonwealth legislation, while the Limonium australe is listed under State legislation. It can therefore be concluded that the biodiversity of the subject site is worthy of conservation and that any encroachment of the natural state of the shoreline area must be prevented. The applicant has not indicated if any of the works are consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011. The proposal does not comply with P1 (a), or (e) (v) and (xvii) of this standard. 9. DISCUSSION Eight (8) representations were received following public exhibition of the proposal. A copy of the representations are attached to this report. The aerial view shown in Figure 8 indicates the relationship between the nearby representor’s property and the subject title. Further representations were received by persons or on behalf of organisations.
Figure 8 – Relationship between subject title and nearby representor’s properties The issues raised in the representations relate to differing interpretations of how the application should be classified and what sections of the planning scheme should be assessed, State and Commonwealth legislation regarding conversion or removal of protected vegetation species and communities with resulting impacts to biodiversity, differing opinions on whether the site should be rehabilitated or not, lack of documentation of sites previous condition, fencing along the eastern boundary, non- compliance actions by the property owner. Council’s Planning Officer makes the following comments in response to the issues raised: • The representors expressed differing opinions of how the application should be classified and what sections of the planning scheme should be assessed.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 79 of 162
The applicant submitted an application with their interpretation of the planning scheme whilst Council’s Planning Officer has made an assessment of the application based on their own interpretation of the planning scheme. The use classification of the site has been debated during the assessment of the application. Initial understanding of the use class sought to address the more restrictive of the two, being Residential over Passive Recreation. Upon advice sought from legal counsel Council’s Planning Officer has determined the use class to be considered as Passive Recreation given the proposed works do not include any buildings. Similarly, interpretation of the relevant sections of the planning scheme have been discussed and where necessary the standards have been addressed. Notice of a planning application under section 57 (3) of the Act must: specify the content of the development proposal and the location of the affected area, how representations can be made and may include any other details determined by the planning authority. Perceived failure to accurately describe the development being sought as retrospective does not change the manner in which an application is assessed.
• Concerns regarding State and Commonwealth legislation regarding conversion or removal of protected vegetation species and communities. Further concerns with resulting impacts on biodiversity and impacts to species of flora and fauna.
The provided Natural Values Assessment was prepared by a suitably qualified professional identifying the important communities and specimens of indigenous vegetation and which legislative controls may apply. Site contains saltmarsh vegetation and Limonium australe specimen. The importance of this ecology and the potential impacts the development could have to biological significance of the area has been assessed against the relevant performance criteria of the Latrobe Interim Planning Scheme. Council does not have the power to prosecute under the Threatened Species Protection Act, 1995 or Commonwealth legislation. The Latrobe Interim Planning Scheme 2013 is limited in its consideration of clearance and conversion of native vegetation to when it is for development associated with construction of a building. The subject site does not contain any habitat for species of threatened fauna as defined in the Threatened Species Protection Act 1995.
• The representors provided differing opinions on whether the owner should be made to rehabilitate the site or not.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 80 of 162 Rehabilitation of area affected by the placement of fill could be an outcome following any enforcement matters which may follow any outcome of the decision on this planning application.
• There were several comments regarding the lack of documentation of sites previous condition and the perceived ability to assess the impact of the development due to the lack of this data.
Various written descriptions of what and how the subject title have been managed and what existed prior to the placement of fill have been provided, however no visual representations of the actual site have been provided to date. The application has been assessed base upon the information supplied by the applicant. • Fencing along the eastern boundary.
Adjoining owners make note of the erection of a fence along the eastern boundary. There is no planning consideration for this matter as boundary fences are managed under the Boundary Fences Act 1908.
• Concerns regarding non-compliance actions by the property owner.
Any enforcement actions regarding non-compliance with LUPPA and the Latrobe Interim Planning Scheme are a separate matter that do not form any basis for consideration of this planning application.
10. RECOMMENDATION That the report by the Planning Officer dated 5th February 2020 concerning development application DA 194/2019 be received and that Council refuse the development at Port Street, Port Sorell (CT 166652/2) for the following reasons: Clause Reason E10.6.1 P1 (a) (x) Development must – minimise risk to the function and values of a Development in water body watercourse or wetland, including for – biodiversity proximity to a and ecological function; water body, watercourse or There is sufficient evidence indicating the subject title contains wetland important indigenous vegetation which forms an important part of the area’s biodiversity. The applicant has not adequately demonstrated the development will not have a detrimental impact upon the ecology of the water body and adjoining associated vegetation E10.6.2 P1 (a) Development must – be required to locate in, over on or under the shoreline, sea or tidal waters for operational efficiency;
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Latrobe Council OPEN Agenda 10th February, 2020 Page 81 of 162 Development in a shoreline area The placement of fill is located a minimum of 20m from the highwater mark of the tidal inlet to Port Sorell bay located within the subject title. The development is not for the purpose of any operational efficiency E10.6.2 P1 (e) (v) Development must – minimise immediate or cumulative adverse (xvii) effect to – Development in a (v) conservation of biodiversity and marine habitat, including shoreline area during critical lifecycle stages of individual and migratory species;
The natural values assessment identifies that the subject title contains important indigenous vegetation which forms an important part of the area’s biodiversity. The saltmarsh vegetation found within the subject title is listed as vulnerable under Commonwealth legislation, while the Limonium australe is listed under State legislation. It can therefore be concluded that the biodiversity of the subject site is worthy of conservation and that any encroachment of the natural state of the shoreline area must be prevented.
(xvii) be consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011;
The applicant has not indicated if any of the works are consistent with the current edition of Tasmanian Coastal Works Manual DPIPWE 2011.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 82 of 162 Representation 1
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BACK TO AGENDA
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Latrobe Council OPEN Agenda 10th February, 2020 Page 94 of 162 ANNEXURE “C” SUBJECT: DEVELOPMENT APPLICATION – PROPOSED GARAGE – 21 GLYDE STREET, HAWLEY BEACH AUTHOR: CONSULTANT PLANNER – Ashley Brook DATE: 4TH FEBRUARY 2020 FILE REF: DA 01/2020 ATTACHMENTS: REPRESENTATION
1. SUMMARY INFORMATION Applicant: Emma and Jacek Pieniak Project: Proposed garage Zone: General Residential Address: 21 Glyde Street, Hawley Beach Use Category: Residential Discretion/s Invoked: 10.4.2 P3 – Reduction in setback 10.4.15 P1 – Outbuilding floor area Recommendation: Approve, subject to conditions
2. PROPOSAL Council is in receipt of an application made under Section 57 for a proposed garage at 21 Glyde Street, Hawley Beach. The proposed development involves a single dwelling, addition to an existing (approved) ancillary dwelling and a 63.81m2 garage. The proposed single-storey dwelling comprises three bedrooms, bathroom, ensuite, sitting room, family room, open plan kitchen, dining and lounge area and a covered alfresco area. The proposed dwelling will have minimum setbacks of 6.3m from the frontage, 5m (from the rear boundary, 13.5m from the northern side boundary and 9.2m from the southern side boundary. The external walls of the dwelling will comprise a combination of face brickwork and charred timber cladding, and its roof will be steel clad with a butterfly form. It will have a maximum height of 4.9m above ground level. The proposed ancillary dwelling addition comprises an awning that will be constructed to the south. It will comprise an 18m2 roof structure clad with Laserlite sheeting. It will be setback a minimum of 3.5m from the northern side boundary and will have a height of up to 2.8m. The proposed 63.81m2 garage will have minimum setbacks of 13.6m from the frontage, 0m from the rear boundary and 500mm from the southern side boundary. Its rear wall will have a length of 7.01m and its southern side wall will have a length of 8.965m. The external walls of the garage will comprise steel vertical cladding on each side and the rear and a combination of face brickwork, steel vertical cladding and a panel lift door on the front wall. It will have a maximum height of 3.5m above ground level. The proposed dwelling and ancillary dwelling addition qualifies as a no permit required status pursuant to Clause 8.6.1 of the Planning Scheme. The proposed garage relies on performance criteria under the zone and requires a discretionary permit pursuant to Clause 8.8.1 (b) of the Planning Scheme.
Latrobe Council OPEN Agenda 10th February, 2020 Page 95 of 162 Figures 1 to 4 illustrate the proposed development. The discretions invoked under the Planning Scheme are as follows: Clause 10.4.2 P3 The proposed garage seeks to reduce the 4m rear boundary setback to 0m, and to reduce the 1.5m southern side boundary setback to 500mm. Clause 10.4.15 P1 The proposed garage seeks to increase the outbuilding floor area from 56m2 to 63.81m2.
Figure 1 – Site Plan Latrobe Council OPEN Agenda 10th February, 2020 Page 96 of 162
Figure 2 – Garage Floor Plan
Figure 3 – Garage Elevations
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Figure 4 – Dwelling Floor Plan
Figure 5 – Dwelling East and South Elevations
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Figure 6 – Dwelling West and North Elevations
3. SITE AND LOCALITY The subject title is a 950m2 residential lot situated to the north-west of the Glyde Street cul- de-sac head. A 36m2 ancillary dwelling has been approved at the site under the terms of Planning Permit DA 72-2019. The subject title forms part of a recent residential subdivision. The adjoining lots to the east and south are other recently created lots within the same subdivision. The adjoining land to the west is currently a 15.14ha balance lot that is approved to be developed into residential lots in future stages of the subdivision. The adjoining lot directly to the north contains two multiple dwellings in a previously subdivided area. An aerial view of the subject title and adjoining lots, prior to the construction of the recent subdivision, is shown in Figure 7.
Latrobe Council OPEN Agenda 10thFigure February, 7 – Aerial 2020 View Page 99 of 162 4. PLANNING SCHEME CONSIDERATIONS The site is located within the General Residential zone under the Latrobe Interim Planning Scheme 2013 as shown in the zoning map in Figure 8.
Figure 8 – Zoning Map Overlays and Specific Areas The site is located within the Devonport Airport Operational Airspace area as shown on the Planning Scheme overlay maps. Clause E2 Airport Impact Management Code specifies the provisions relevant to this Overlay Area. The site is also shown within the Port Sorell and Environs Specific Area Plan. The standards for the General Residential Precinct in the specific area plan provisions in Clause F2 of the Planning Scheme do not apply because the application does not involve a subdivision or new road.
5. ADVERTISING / CONSULTATION The proposal was advertised in accordance with the Land Use Planning and Approvals Act 1993 on 11th January 2020 and one (1) representation was received.
6. REFERRALS The application did not require any external referrals. Internal Referrals The application was referred to Council’s Engineering and Environmental Health departments. Engineer’s report and recommended conditions Comments: No change to existing access shown on the site plan. The subject title is located in an urban area and a public stormwater system is available.
Latrobe Council OPEN Agenda 10th February, 2020 Page 100 of 162 Conditions: Stormwater discharge from the development and overland flows from the property are to be connected to the stormwater point within the property’s boundary. Formed surfaces are not to direct water to adjoining properties or to the street and is not to create a nuisance. Concentrated stormwater is not to be directed to neighbouring property and should not create a nuisance. Note: An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve including widening of existing vehicular access, with the exception of reshaping and grassing nature strips. Environmental Health Officer’s report and recommended conditions Comments: The subject title is located within a serviced area with reticulated water and sewerage. Conditions: Nil. 7. SERVICES The subject title is located within a fully serviced area. It has an existing access over its frontage to Glyde Street which is not proposed to be altered. Connections to TasWater’s reticulated water and sewer mains and Council’s stormwater network are available. 8. DEVELOPMENT STANDARDS AND RELEVANT ASSESSMENT The application was received as a Section 57 application under the Land Use Planning and Approvals Act 1993. It is required to be assessed under the Latrobe Interim Planning Scheme 2013. The Latrobe Interim Planning Scheme 2013 The application will be considered as per the requirements of Clause 8.10, which sets out the matters that Council shall take into consideration when assessing an application. Clause 8.10 reads as follows: 8.10 Determining Applications 8.10.1 In determining an application for any permit the planning authority must, in addition to the matters required by ss51(2) of the Act, take into consideration: a) all applicable standards and requirements in this planning scheme; and b) any representations received pursuant to and in conformity with ss57(5) of the Act, but in the case of the exercise of discretion, only insofar as each such matter is relevant to the particular discretion being exercised. 8.10.2 In determining an application for a permit for a discretionary use the planning authority must, in addition to the matters referred to in subclause 8.10.1, have regard to: a) the purpose of the applicable zone; b) Any relevant local area objective or desired future character statement for the applicable zone; Latrobe Council OPEN Agenda 10th February, 2020 Page 101 of 162 c) the purpose of any applicable code; and d) the purpose of any applicable specific area plan. but only insofar as each such purpose, local area objective or desired future character statement is relevant to the particular discretion being exercised. 8.10.3 In determining an application for any permit the planning authority must not take into consideration matters referred to in Clauses 2.0 and 3.0 of the planning scheme. The subject site is located within the General Residential zone. The proposal is assessed under the relevant use and development standards for the General Residential zone as follows: Clause 8.2 of the Planning Scheme requires use or uses of land for which use and development is proposed to be categorized in accordance with the definitions contained in Table 8.2. The proposal has been categorized as a Residential Use Class. Under Table 8.2: Use Classes, a Residential Use means: Use of land for self contained or shared living accommodation. Under Clause 10.2: Residential Use has no permit required status in the General Residential zone if it is for a single dwelling. Where the proposed development does not meet the relevant Acceptable Solutions of the Development Standards the application is classified as discretionary under Section 57 of the Land Use Planning and Approvals Act 1993. The proposed single dwelling and ancillary dwelling addition meet the requirements for no permit required pursuant to Clause 8.6.1 of the Planning Scheme. The proposed garage relies on performance criteria under the zone and requires a discretionary permit pursuant to Clause 8.8.1 (b) of the Planning Scheme. The following assessment is therefore for the proposed garage only.
General Residential zone 10.4 Development Standards 10.4.2 Setbacks and building envelope for all dwellings Objective: To control the siting and scale of dwellings to: (a) provide reasonably consistent separation between dwellings on adjacent sites and a dwelling and its frontage; and (b) assist in the attenuation of traffic noise or any other detrimental impacts from roads with high traffic volumes; and (c) provide consistency in the apparent scale, bulk, massing and proportion of dwellings; and (d) provide separation between dwellings on adjacent sites to provide reasonable opportunity for daylight and sunlight to enter habitable rooms and private open space.
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Acceptable Solutions Performance Criteria A1 P1 Unless within a building area, a dwelling, A dwelling must: excluding protrusions (such as eaves, steps, (a) have a setback from a frontage that porches, and awnings) that extend not is compatible with the existing more than 0.6m into the frontage setback, dwellings in the street, taking into must have a setback from a frontage that account any topographical is: constraints; and (a) if the frontage is a primary (b) if abutting a road identified in Table frontage, at least 4.5m, or, if the 10.4.2, include additional design setback from the primary frontage elements that assist in attenuating is less than 4.5m, not less than the traffic noise or any other setback, from the primary detrimental impacts associated with frontage, of any existing dwelling proximity to the road. on the site; or (b) if the frontage is not a primary frontage, at least 3m, or, if the setback from the frontage is less than 3m, not less that the setback, from a frontage that is not a primary frontage, of any existing dwelling on the site; or (c) if for a vacant site with existing dwellings on adjoining sites on the same street, not more than the greater, or less that the lesser, setback for the equivalent frontage of the dwellings on the adjoining sites on the same street; or (d) if the development is on land that abuts a road specified in Table 10.4.2, at least that specified for the road.
A2 P2 A garage or carport must have a setback A garage or carport must have a setback from a primary frontage of at least: from a primary frontage that is compatible (a) 5.5m, or alternatively 1m behind with the existing garages or carports in the the façade of the dwelling; or street, taking into account any (b) The same as the dwelling façade, if topographical constraints. a portion of the dwelling gross floor area is located above the garage or carport; or (c) 1m, if the natural ground level slopes up or down at a gradient steeper than 1 in 5 for a distance of 10m from the frontage
Latrobe Council OPEN Agenda 10th February, 2020 Page 103 of 162 A3 P3 A dwelling, excluding outbuildings with a The siting and scale of a dwelling must: building height of not more than 2.4m and (a) not cause unreasonable loss of protrusions (such as eaves, steps, porches, amenity by: and awnings) that extend not more than (i) reduction in sunlight to a 0.6m horizontally beyond the building habitable room (other than a envelope, must: bedroom) of a dwelling on (a) be contained within a building an adjoining lot; or envelope (refer to Diagrams (ii) overshadowing the private 10.4.2A, 10.4.2B, 10.4.2C and open space of a dwelling on 10.4.2D) determined by: an adjoining lot; or (i) a distance equal to the (iii) overshadowing of an frontage setback or, for an adjoining vacant lot; or internal lot, a distance of (iv) visual impacts caused by the 4.5m from the rear apparent scale, bulk or boundary of a lot, with an proportions of the dwelling adjoining frontage; and when viewed from an (ii) projecting a line at an angle adjoining lot; and of 45 degrees from the (b) provide separation between horizontal at a height of dwellings on adjoining lots that is 3m above natural ground compatible with that prevailing in level at the side boundaries the surrounding area. and a distance of 4m from the rear boundary to a building height of not more than 8.5m above natural ground level; and (b) only have a setback within 1.5m of a side boundary if the dwelling: (i) does not extend beyond an existing building built on or within 0.2m of the boundary of the adjoining lot; or (ii) does not exceed a total length of 9m or one-third the length of the side boundary (whichever is the lesser). Table 10.4.2 Road Setback (m) Bass Highway 50m The proposed garage will be setback 13.6m from the Glyde Street frontage. The subject title does not abut a road identified in Table 10.4.2. The proposal complies with A1 and A2 for this Standard. The proposed garage will be constructed along a portion of the rear (western) boundary, within the 4m setback. The southern wall of the proposed garage will have a height varying between 3.3m and 3.5m, and will be setback 500mm from the southern side boundary. However, the wall will have a length greater than one-third of the length of the side boundary and a 1.5m setback is therefore stipulated under A1(b). Council has discretion to consider the proposed encroachment outside the building envelope, relative to the rear and southern side boundaries, as follows: The siting and scale of a dwelling must:
Latrobe(a) Council not OPEN cause Agenda unreasonable loss10th February, of amenity 2020 by: Page 104 of 162 (i) reduction in sunlight to a habitable room (other than a bedroom) of a dwelling on an adjoining lot; or (ii) overshadowing the private open space of a dwelling on an adjoining lot; or (iii) overshadowing of an adjoining vacant lot; or (iv) visual impacts caused by the apparent scale, bulk or proportions of the dwelling when viewed from an adjoining lot; and (b) provide separation between dwellings on adjoining lots that is compatible with that prevailing in the surrounding area. Shadow diagrams for the worst-case scenario (21 June) between 9am and 3pm submitted in response to the representation received are shown in Figure 9. The adjoining lot to the rear (west) of the subject title has an area of 15.14ha. The overshadowing of that lot caused by the proposed garage will be limited to a very small area. There will be no impact sometime before 12pm. The proposed garage will not unreasonably overshadow the adjoining vacant lot to the rear. It is noted that the area that will be overshadowed will be limited to one of the approved lots within the 15.14ha balance. It will be limited to the south-east corner of that (future) lot and again will progressively decrease in area after 9am. The degree of overshadowing of that lot will not be unreasonable. The existing adjoining lot to the south (the representor’s property) is currently undeveloped. However, the representation includes a sketch floor plan for a proposed dwelling, which is not yet approved, within that lot. The shadow diagrams incorporate the footprint for that proposed dwelling, and therefore can inform an analysis of the impact on the adjoining lot. The adjoining lot is located to the south and therefore will be impacted by overshadowing from the proposed development within the subject title throughout the day on June 21, noting that the single dwelling will be contained within the ‘permitted’ building envelope. The shadow diagrams also include the impact of an 1800mm high paling fence on the shared boundary, which does not require a planning permit. The overshadowing of the northern wall of the proposed adjoining dwelling caused by the proposed garage at 9am will be limited to a portion associated with the living room. At 12pm, it will be limited to a portion associated with the living room and, to a relatively smaller degree, the kitchen. Given the angle of the sun at this time, overshadowing would be limited to the lower part of the wall. At 3pm, it will be limited to a portion associated with the kitchen, dining room and, to a relatively smaller degree, the living room. Windows are capable of being installed to enable a reasonable amount of sunlight to enter these three rooms in the northern sector of the proposed adjoining dwelling. Private open space to the rear (west) of the proposed adjoining dwelling would be capable of receiving a reasonable amount of sunlight throughout most of the day. Ultimately, the shadow diagrams demonstrate that the overshadowing caused by the proposed garage throughout the day will be limited to portions of land across the northern sector of the adjoining lot. The dwelling design for the adjoining lot to the south will be capable of including windows to habitable rooms and areas of private open space that will receive reasonable amounts of sunlight. The proposed garage will not unreasonably overshadow the adjoining vacant lot to the south. The overshadowing of the adjoining lot to the east will predominantly be caused by the proposed single dwelling and existing ancillary dwelling. The proposed garage is located in the south-west portion of the subject title and therefore will not overshadow that adjoining lot. In any event, the proposed single dwelling will not overshadow the adjoining lot at 9am and 12pm, and will overshadow the south-west portion of the lot at 3pm. The degree of overshadowing is not unreasonable.
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Figure 9: Shadow diagrams June 21 (9am, 10am and 11am
Latrobe Council OPEN Agenda 10th February, 2020 Page 106 of 162 The location and scale of the proposed garage will be consistent with existing residential development in the surrounding area to the north. This includes instances where existing dwellings and outbuildings are located within a rear setback (see Figure 7). The height of the proposed garage will be lower than the single dwelling within the site. Therefore, the garage will not have an unreasonable visual impact, in terms of its apparent scale, bulk or proportions, when viewed from an adjoining lot. It will provide separation from adjoining lots that is compatible with existing development in the surrounding area. The proposal satisfies Performance Criteria P3 for this Standard.
10.4.3 Site coverage and private open space for all dwellings Objective: To provide: (a) for outdoor recreation and the operational needs of the residents; and (b) opportunities for the planting of gardens and landscaping; and (c) private open space that is integrated with the living areas of the dwelling; and (d) private open space that has access to sunlight. Acceptable Solutions Performance Criteria A1 P1 Dwellings must have: Dwellings must have: (a) a site coverage of not more than (a) private open space that is of a size and 50% (excluding eaves up to 0.6m); dimensions that are appropriate for and the size of the dwelling and is able to (b) for multiple dwellings, a total area of accommodate: private open space of not less than (i) outdoor recreational space 60m2 associated with each dwelling, consistent with the projected unless the dwelling has a finished requirements of the floor level that is entirely more than occupants and, for multiple 1.8m above the finished ground dwellings, take into account level (excluding a garage, carport or any communal open space entry foyer); and provided for this purpose (c) a site area of which at least 25% of within the development; and the site area is free from impervious (ii) operational needs, such as surfaces. clothes drying and storage; and (b) reasonable space for the planting of gardens and landscaping. A2 P2 A dwelling must have an area of private A dwelling must have private open space that: open space that: (a) includes an area that is capable of (a) is in one location and is at least: serving as an extension of the (i) 24 m2; or dwelling for outdoor relaxation, (ii) 12 m2, if the dwelling is a dining, entertaining and children’s multiple dwelling with a play and that is: finished floor level that is (i) conveniently located in entirely more than 1.8m relation to a living area of the above the finished ground dwelling; and level (excluding a garage, (ii) orientated to take advantage carport or entry foyer); and of sunlight. (b) has a minimum horizontal dimension of: (i) 4m; or (ii) 2m, if the dwelling is a multiple dwelling with a finished floor level that is entirely more than 1.8m above the finished ground Latrobe Council OPEN Agenda 10th February, 2020 Page 107 of 162 level (excluding a garage, carport or entry foyer); and (c) is directly accessible from, and adjacent to, a habitable room (other than a bedroom); and (d) is not located to the south, south- east or south-west of the dwelling, unless the area receives at least 3 hours of sunlight to 50 % of the area between 9.00am and 3.00pm on the 21st June; and (e) is located between the dwelling and the frontage only if the frontage is orientated between 30 degrees west of north and 30 degrees east of north, excluding any dwelling located behind another on the same site; and (f) has a gradient not steeper than 1 in10; and (g) is not used for vehicle access or parking. The proposal will result in 37% site coverage and will allow for more than 25% pervious surface area. An outdoor area exceeding 300m2 along the northern side and rear boundaries, not including the proposed garage, will be available for private open space. The proposal complies with A1 and A2 for this Standard.
10.4.9 Suitability of a site or lot for use or development Objective: The minimum properties of a site and of each lot on a plan of subdivision are to – (a) Provide a suitable development area for the intended use; (b) Provide access from a road; and (c) Make adequate provision for connection to a water supply and for the drainage of sewage and stormwater Acceptable Solutions Performance Criteria A1 P1 A site or each lot on a plan of subdivision A site or each lot on a plan of subdivision must must – – (a) Have an area of not less than 330m2 (a) Be of sufficient area for the intended excluding any access strip; and use or development without likely (b) If intended for a building, contain a constraint or interference for – building area of not less than 10.0m (i) Erection of a building if x 15.0m required by the intended use; (i) Clear of any applicable (ii) Access to the site; setback from a frontage, (iii) Use or development of side or rear boundary; adjacent land; (ii) Clear of any applicable (iv) A utility; and setback from a zone (v) Any easement or lawful boundary; entitlement for access to (iii) Clear of any registered other land; and easement; (b) If a new residential lot, be orientated (iv) Clear of any registered right to maximise opportunity for solar of way benefiting other land; access to a building area (v) Clear of any restriction imposed by a utility; (vi) Not including an access strip; Latrobe Council OPEN Agenda 10th February, 2020 Page 108 of 162 (vii) Accessible from a frontage or access strip; and (viii) If a new residential lot, with a long axis within the range 30° east of north and 20° west of north A2 P2 A site or each lot on a subdivision plan must (a) A site must have a reasonable and have a separate access from a road – secure access from a road provided – (a) Across a frontage over which no i. Across a frontage; or other land has a right of access; and ii. By an access strip connecting to a (b) If an internal lot, by an access strip frontage, if for an internal lot; or connecting to a frontage over land iii. By a right of way connecting to a not required as the means of access road over land not required to give to any other land; or the lot of which it is a part the (c) By a right of way connecting to a minimum properties of a lot in road – accordance with the acceptable i. Over land not required as the solution in any applicable means of access to any other standard; and land; and iv. The dimensions of the frontage ii. Not required to give the lot of and any access strip or right of way which it is a part the minimum must be adequate for the type and properties of a lot in accordance volume of traffic likely to be with the acceptable solution in generated by – any applicable standard; and a. The intended use; and (d) With a width of frontage and any b. The existing or potential use access strip or right of way of not of any other land which less than – requires use of the access as I. 3.6m for a single dwelling the means of access for that development; or land; and II. 6.0m for multiple dwelling v. The relevant road authority in development or development accordance with the Local for a non-residential use; and Government (Highways) Act 1982 (e) The relevant road authority in or the Roads and Jetties Act 1935 accordance with the Local must have advised it is satisfied Government (Highways) Act 1982 or adequate arrangements can be the Roads and Jetties Act 1935 must made to provide vehicular access have advised it is satisfied adequate between the carriageway of a road arrangements can be made to and the frontage, access strip or provide vehicular access between right of way to the site or each lot the carriageway of a road and the on a proposed subdivision plan; or frontage, access strip or right of way (b) It must be unnecessary for the to the site or each lot on a proposed development to require access to the subdivision plan. site or to a lot on a subdivision plan. A3 P3 A site or each lot on a plan of subdivision It must be unnecessary to require a water must be capable of connecting to a water supply. supply provided in accordance with the Water and Sewerage Industry Act 2008 A4 P4 A site or each lot on a plan of subdivision It must be unnecessary to require the must be capable of draining and disposing of drainage and disposal of sewage or waste sewage and waste water to a sewage system water. provided in accordance with the Water and Sewerage Industry Act 2008
Latrobe Council OPEN Agenda 10th February, 2020 Page 109 of 162 A5 P5 A site or each lot on a plan of subdivision It must be unnecessary to require the must be capable of draining and disposing of drainage of stormwater. stormwater to a stormwater system provided in accordance with the Urban Drainage Act 2013. The proposed development has demonstrated the 950m2 subject title can accommodate a single dwelling clear of applicable setbacks. The lot has an existing sole access across an 6m frontage to Glyde Street. The road authority is satisfied that the site has adequate vehicular access arrangements. Connection to reticulated water supply, sewerage and stormwater disposal are available to the proposed development. The proposal complies with A1, A2, A3, A4 and A5 for this Standard.
10.4.15 Outbuildings Objective: The height and size of outbuildings • (a) is subservient to buildings containing a dwelling or dwellings; and (b) is consistent with maintaining residential amenity
Acceptable Solutions Performance Criteria A1 P1 Outbuildings must have an aggregate gross Outbuildings must • floor area of not more than 56m2. (a) have an aggregate gross floor area of not more than 85m2; and (b) not have a detrimental impact on the development potential of any adjoining vacant site. The proposed garage will have a gross floor area of 63.81m2. Council has discretion to consider a proposed outbuilding with a gross floor area greater than 56m2, subject to a consideration of the matters listed in P1 for the standard. The gross floor area of the proposed garage will be less than 85m2. It will be subservient to a single dwelling. The height and size of the garage is consistent with maintaining residential amenity and will not have a detrimental impact on the development potential of the adjoining vacant lots. The assessment of Clause 10.4.2 P3 demonstrates that the garage will not unreasonably overshadow the adjoining lots to the west, south and east. Given the orientation of the site, overshadowing of the adjoining lot to the south is inevitable. However, the scale of the garage will not result in an unreasonable degree of overshadowing. The garage will be lower in height than the single dwelling within the site. Its apparent scale, bulk and proportions will not result in an unreasonable visual impact when viewed from an adjoining lot. The proposal complies with P1 of this Standard.
CODES E2 Airport Impact Management Code The site is located within the Devonport Airport Operational Airspace Area. E2.6.2 Protection of operational airspace Objective: Development is to maintain – (a) efficient operation and safety of aircraft in operational airspace; and (b) function of aviation facilities Latrobe Council OPEN Agenda 10th February, 2020 Page 110 of 162 Acceptable Solutions Performance Criteria A1 P1 Use or development must not – The relevant airport operator or aviation (a) penetrate the Obstacle Limitation agency must advise – Surface (OLS); or (a) it is satisfied the use or development (b) interfere with operation of aviation does not have adverse effect on facilities efficient operation and safety of operational airspace or the function of an aviation facility; and (b) any condition or requirement for the location, design, and control of the use or development if it - (i) penetrates the Obstacle Limitation Surfaces (OLS); or (ii) is likely to interfere with operation of an aviation facility The Obstacle Limitation Surface over the subject title begins at a height of 15m. The proposed garage will have a maximum building height of 3.5m, and will be lower than the height of the single dwelling. Therefore, it will not interfere with the operation of aviation facilities. The proposal complies with A1 for this Standard.
9. DISCUSSION One (1) representation was received following public exhibition of the proposal. A copy of the representation is attached to this report. The aerial view shown in Figure 10 indicates the relationship between the representor’s property and the subject title.
Figure 10 – Relationship between subject title and representor’s property The issues raised by the representations are as follows: a) Length, height and setback of the proposed garage relative to the representor’s property; b) Overshadowing impact associated with the proposed garage, which will be exacerbated by the size of the representor’s property; c) Impact on views from the representor’s property;
Latrobe Council OPEN Agenda 10th February, 2020 Page 111 of 162 d) Potential use of the proposed garage for work or hobby purposes; and e) The proposed garage should be setback at least 1.5m from the shared boundary with the representor’s property. Council’s Consultant Planner makes the following comments in response to these concerns: a) The southern wall of the proposed garage will have a height varying between 3.3m and 3.5m. This requires a setback of at 500mm or greater to satisfy the building envelope requirements in the acceptable solution in Clause 10.4.2 A3(a). The proposed setback is 500mm. A3(b) further requires walls greater than 9m in length, or one-third the length of the side boundary (whichever is the lesser), to have a setback of 1.5m. The southern wall of the garage will have a length of 8.965m. However, however the southern side boundary has a length of 23.6m and the distance that is one-third the length of that boundary is 7.87m. This lesser measurement applies and a 1.5m setback is therefore required to satisfy the acceptable solution. Council has discretion to consider the proposed encroachment outside the building envelope, relative to the southern side boundaries, subject to a consideration of the matters listed in Clause 10.4.2 P3. b) The assessment of Clause 10.4.2 P3 has identified that the degree of overshadowing of the representor’s property is not unreasonable. The proposed garage therefore complies with the performance criteria. Shadow diagrams for the worst-case scenario (21 June) between 9am and 3pm submitted in response to the representation have been shown in Figure 9. The representor’s property is currently undeveloped. However, the representation includes a sketch floor plan for a proposed dwelling, which is not yet approved, within that property. The shadow diagrams incorporate the footprint for that proposed dwelling, and therefore can inform an analysis of the impact on the representor’s property. The representor’s property is located to the south and therefore will be impacted by overshadowing from the proposed development within the subject title throughout the day on June 21, noting that the single dwelling (within the subject title) will be contained within the ‘permitted’ building envelope. The shadow diagrams also include the impact of an 1800mm high paling fence on the shared boundary, which does not require a planning permit. The overshadowing of the northern wall of the proposed adjoining dwelling (within the representor’s property) caused by the proposed garage at 9am will be limited to a portion associated with the living room. At 12pm, it will be limited to a portion associated with the living room and, to a relatively smaller degree, the kitchen. Given the angle of the sun at this time, overshadowing would be limited to the lower part of the wall. At 3pm, it will be limited to a portion associated with the kitchen, dining room and, to a relatively smaller degree, the living room. Windows are capable of being installed to enable a reasonable amount of sunlight to enter these three rooms in the northern sector of the proposed adjoining dwelling. Private open space to the rear (west) of the proposed adjoining dwelling would be capable of receiving a reasonable amount of sunlight throughout most of the day. c) The Planning Scheme does not seek to protect private views however Clause 10.4.2 P3 seeks to ensure there is no unreasonable loss of amenity by visual impacts caused by the apparent scale, bulk or proportions of dwellings (including outbuildings) when viewed from an adjoining lot.
Latrobe Council OPEN Agenda 10th February, 2020 Page 112 of 162 The location and scale of the proposed garage will be consistent with existing residential development in the surrounding area to the north. Its height will be lower than the single dwelling within the site. Therefore, the garage will not have an unreasonable visual impact when viewed from representor’s property. d) The garage is proposed to be used in conjunction with the residential use on the subject title. There would be no restriction on using the garage for the conduct of a hobby and the Planning Scheme does allow part of a dwelling (including an outbuilding) to be used for non-residential purposes, subject to meeting the limitations relevant to a “home-based business”. A condition is capable of being included in the permit requiring that the garage is not to be used for the conduct of any commercial or business operations, unless further permission from Council is obtained. e) The application complies with Clause 10.4.2 P3 and an increased setback from the boundary shared with the representor’s property is therefore not required.
10. RECOMMENDATION That the report by the Consultant Planner dated 4th February 2020 concerning development application DA 01/2020 be received and that Council approve the proposed development at 21 Glyde Street subject to the following conditions: 1. Consent is for the proposed shed substantially in accordance with endorsed plans by Adams Building Design, Project No: 030319, Drawings 3, 13 and 14, Revision 6, Dated 29 November 2019. 2. Consent is for the statutory permitted building setback of 4m to be reduced to zero for the proposed garage from the rear boundary. 3. Consent is for the statutory permitted building setback of 1.5m to be reduced to 500mm for the proposed garage from the southern side boundary. 4. Consent is for the statutory permitted outbuilding area of 56m2 to be increased to 63.81m2 for the proposed shed. 5. The garage is to be used in conjunction with the residential use on the property and is not to be used for the conduct of any commercial or business operations, unless further permission from Council is obtained. 6. Stormwater discharge from the development and overland flows from the property are to be connected to the stormwater point within the property’s boundary. Formed surfaces are not to direct water to adjoining properties or to the street and is not to create a nuisance. Concentrated stormwater is not to be directed to neighbouring property and should not create a nuisance. Notes: • This permit is issued under Section 57 of the Land Use Planning Approvals Act 1993 as the proposal has discretionary status under the Latrobe Interim Planning Scheme 2013. • Relevant approvals must be sought under the Building Act 2016 for all building and plumbing works. • An application for a road works permit is required from Council’s Infrastructure & Assets Department to assess, approve and issue a permit for any activity within the road reserve including widening of existing vehicular access, with the exception of reshaping and grassing nature strips. • The property owner should be aware of their rights and obligations under the Boundary Fences Act 1908. Latrobe Council OPEN Agenda 10th February, 2020 Page 113 of 162 REPRESENTATION 1
Latrobe Council OPEN Agenda 10th February, 2020 Page 114 of 162 BACK TO AGENDA
Latrobe Council OPEN Agenda 10th February, 2020 Page 115 of 162 ANNEXURE "D"
LATROBE SPORT AND RECREATION MANAGEMENT COMMITTEE
Minutes of the Latrobe Sport and Recreation Management Committee meeting, held at the Latrobe Cricket Clubrooms, on Wednesday 29 January 2020 commencing at 5:30pm.
1. Attendance: Cr Gerrad Wicks – (Latrobe Council) Cr Vonette Mead – (Latrobe Council) Chris West – (Latrobe Croquet Club) Dean James – (Latrobe Bicycle Race Club) Wayne Jaffray – (Caretaker) Stephen French – (Latrobe Cricket Club) David Richards – (Latrobe Federal Band) Greg Donald – (Latrobe Football Club) Adam Jeffrey – (Sassafras Cricket Club, from 5:35) Carolyn McLennan – (Latrobe and Districts Youth Centre Management Committee, from 5:37) Rick Rockliff – (Community Representative) Darren Nicolle – (Community Representative) Jason Sims – (Latrobe Works) Clinton O’Keefe – (Latrobe Council) Bella Thomas – (Latrobe Council)
Apologies: Boni Hingston – (Latrobe Tennis Club)
2. Pecuniary Interest – Local Government Act 1993 Nil.
3. Confirmation of Minutes The minutes of the previous meeting are attached to the agenda.
It was resolved - that the minutes of the LSRMC meeting held on the 27 November 2019 as circulated be confirmed as a true record of the business transacted.
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4. Finance Report Mr O’Keefe to have a meeting with Council’s Team Leader Finance to modify the report structure to provide a more useful report for the committee’s use.
It was resolved - that the finance report be noted.
5. LBRC Council officers have received several complaints about the operation of the Christmas carnival series at Latrobe. Of most concern was the parking of vehicles on Perkins Park, with the event permit specifically excluding vehicles from the site. Mr James suggested that the chain had not been locked and assumption had been made that it was to allow cars in. Mr O’Keefe suggested that lack of communication from the club in previous meetings was unfortunate. It was suggested that if the LBRC had attended previous meetings and witnessed the money and effort that had been invested into improving Perkins Park, the club would not have allowed cars to park on it. Mr James noted the gates to Perkins Park were unlocked, which Mr Sims contended wouldn’t be correct. One left open unintentionally maybe, but not both.
At the final committee meeting prior to Christmas, the committee was unsure how the LBRC intended to operate the carnival or what was required in terms of facility access. It was noted that the current track needs significant remediation works, with an expense that is difficult to justify for a once of year event. It is suggested the LBRC looks to link up with other bicycle clubs to have a purpose-built track created on the North-West coast, as was previously mooted.
Mr Jaffray commented that there was a distinct lack of courtesy from the LBRC to the committee and clubs. The use of the Hill Bar by the LBRC was not requested until the day prior to the event. This required the football club to urgently relocate stock and equipment out to allow the Wesley Vale football club to run the bar. It was queried who held the liquor licence, and why the Latrobe football or cricket clubs weren’t offered the option to run the bar. Mr James replied that both the football and cricket clubs had knocked back the opportunity in previous years. The LBRC held the licence for the event. Mr Nicolle queried why a club outside of the committee had been allowed to use the bar, and why it wasn’t offered to Latrobe tennis club or the band to run in the first instance. Mr James took that onboard for discussions with the LBRC.
It was noted the changerooms were not cleaned up afterwards, with the cricket club having to undertake this work prior to their match.
Cr Wicks commented that having Mr James as a new representative of the LBRC would help to resolve issues in future. A change may need to be made to the next event management plan to clear up any inconsistencies.
It was resolved - that this information be noted.
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6. Perkins Park upgrade Ground lighting was adjusted and tested prior to Christmas. A sprinkler repair was also undertaken. Minor ground works continue to monitor settlement of the irrigation ditches. At a previous meeting, Sassafras had asked for the vehicle entrance apron on the southern side of the clubroom to be sealed. The club suggested it would provide labour and materials to box up and pour the slab, with Council paying for the concrete. The club would also seal the northern pedestrian entrance from Gilbert Street. Mr Jeffrey commented that this wasn’t an urgent requirement, and that grass has taken since Christmas. The club will monitor the area. A quote to extend the new fence 15m along Percival Street has been sourced. The fencer has been onsite to measure up, but a quote has not been supplied at the time of writing. Mr O’Keefe suggested that he would investigate the fencing and supply a time frame and quote for the work to be undertaken. Mr Jeffrey advised that two cars had been hit by cricket balls this season alone, heading out through that corner. Cr Mead questioned if this was a result of the wicket being realigned, Mr Jeffery just put it down to chance, but noted it needed to be sorted out. Mr Sims noted the drainage works were still on track and would begin within weeks of the Sassafras Cricket Club’s final game of the season at the ground. Mr Sims advised that the white bollards positioned between the footpath and the fence were to be removed and a garden bed installed. It was noted that all white bollards within the facility were being considered for replacement in future. It was resolved - that this information be noted.
7. Changerooms Joan Wylie, previously of Sport and Rec Tasmania, has been approached to act as a facilitator to oversee this project. Joan is considered an ideal candidate given she presided over a similar role for Deloraine sport precinct review in 2018/19 and also her work at Goliath Park. Mr O’Keefe advised that a contract was being sought from Joan Wylie due to her experience. Mr French commented on the issues faced by junior girls playing on Perkins Park. There are no toilet facilities on the ground, requiring access to the Sassafras clubrooms. Entrance to the male toilets is possible from outside the building, while the female toilets are situated inside. If no one from the Sassafras club is available to unlock, females are required to go the youth centre, pool or back across to the recreation ground to use the bathroom. This applies to female spectators as well. Mr French was not keen on having the girls use the male toilets, and noted both the club and Council were letting the girls down, especially when they were being encouraged to compete in mixed competition with males. Mr O’Keefe has supplied Mr French with a fob to access the Youth Centre toilets, noting this is only a temporary solution to the issue. Mr Jeffrey suggested that the design submitted in the previous meeting was an option that could be pursued. Mr O’Keefe noted his support of this idea and suggested that he would investigate preparation of a design to be considered by the committee. Mr Jeffrey would locate the original CAD drawings.
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It was resolved - that this information be noted and Mr O’Keefe arrange a preliminary design of a toilets/change facility off Sassafras clubrooms.
8. Bosworth Park The new toilet block at Bosworth Park was opened to public use prior to Christmas. Minor landscaping works around the path are still outstanding. Final design for Stanley Street road widening has been received. An NBN pit relocation is yet to be finalised, however work can commence on design of the dog park. A dog park focus group has yet to be convened. The road design will be required as a starting point. At a previous meeting, it was requested to review costings of the smaller bike park stage (Stage 4) of the Bosworth Park development, looking to possibly bring part of the job forward in the future CapEx program. The entire project is estimated ~ $250,000, with the path and tracks around $50,000. There is a risk of rework being required if drainage and power works are not undertaken prior to or in conjunction with the track works. Cr Mead commented that it was important to get some progress started on the work at Bosworth Park. Cr Mead requested that the cost break down for the work be supplied for the committee’s consideration. Cr Mead advised that elected member nominations for the focus group had been supplied by Council. It was resolved - that Mr O’Keefe provide road design plans for Stanley Street, and also provide plans and cost breakdowns for Stage 4 Bosworth Park.
9. Band room Band representatives have met with the Mayor, General Manager and Council officers to discuss issues with the proposed church. Several issues were raised by the band that may lead to the proposal being scrapped. Council staff have informed the Church representatives the sale is unlikely to proceed. Mr Richards advised that at a round table meeting with Mayor Freshney, the Latrobe Federal Band had requested that facilities that were being considered for the band’s use in future would be equal or better than what the current facilities were. Mr Richards commented that a price to repair the current facilities was being sourced. Mr Richards suggested that the band had been looking for possible facilities available and queried if the old wood chopping area at the Latrobe Cricket grounds had previously been allocated for use in future projects. Mr Richards suggested that a purpose built shed on this spot could be a consideration for the future band facilities. Cr Mead suggested that if the area was to be used in this manner, it would be advantageous to be utilised as a combined facility. Cr Mead suggested that band history or the bike club’s history could be recorded in such a facility and advised that it would be important to make the most of the position. Mr O’Keefe advised that a facility in this position would have to match the rest of the precinct. Mr Richards advised that further investigation of the concept would be undertaken, and a preliminary mention was made to gauge responses from the committee. It was resolved - that this information be noted.
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10. Cricket Nets Mr Sims reported that the two end posts had not been replaced over the Christmas period as previously planned. The contractor has not responded to attempts at contact as of yet. It was resolved - that this information be noted.
11. High School Ground A meeting was held in early January between the high school, Council and Education Department regarding a formalised agreement for use of the school facilities at Latrobe High. The school are seeking assistance with ground maintenance as an offset to making the site available for more public use. A document is being prepared by the Education Department for consideration. Mr O’Keefe noted the school was looking for Council to provide assistance in maintaining the grounds, specifically in mowing and curating to obtain a higher standard of turf. Mr Jefferey queried what benefit was there to the school, with no current high school football or cricket teams. Discussion was had regarding the benefit to Council with pursuing the concept. Mr O’Keefe advised that the cost with grounds maintenance would be investigated by Mr Sims. Cr Mead queried the usage of the facilities by Council and Mr Jeffrey noted that the grounds were utilised minimally by Sassafras cricket club, with only 6 B grade cricket matches per season. The football club would likely be located on Perkins Park for pre- season training. Mr French noted that it was a long distance to use toilet facilities. Mr Nicolle queried what benefit Council would have in pursuing the agreement and Mr O’Keefe indicated that the main outcome would be to ensure continuation of access to the school facilities should the current principal or business manager at the school leave. Mr Rockliff suggested that documentation should be collated to provide evidence of the work that Council already does in providing the school access to Council grounds and facilities. Cr Mead suggested that estimated costs of the work that would be undertaken could be collected and provided to the Education Department as evidence of the extent of work Council invests already. Mr O’Keefe suggested that no further decisions could be made until the document was received from the Education Department. It was resolved - that this information be noted.
12. Carpet in football clubrooms New carpet was installed into the Latrobe Football Club in early January. The club president reports installation was a fairly uneventful process and looks far better than the previous carpet. It had been requested that the lighting be reviewed, with no switching or emergency lighting at one end of the building. Mr O’Keefe advised that a quote had been received and passed to the football club for consideration. Cr Mead queried if changing the fluorescent lighting to LED was being considered, which it was. Mr O’Keefe commented that using diffusers could be helpful to protect the lights from being damaged by stray balls. Mr Donald advised that a fluorescent bulb falling from the ceiling and shattering on the floor had instigated the safety audit to be undertaken.
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Mr Donald advised that the club was pleased with the result and gave thanks. Mr Donald suggested that the club was considering painting the clubrooms. It was resolved - that this information be noted.
13. Latrobe Croquet club fence The Croquet club fence was erected just prior to Christmas. Posts along the eastern and southern side of the boundary are to be painted black once the club settles into the new year. A new light fitting and a sensor has been installed at the clubrooms to allow safer egress of an evening. Mr West advised that the fence was not the same height the whole way around as during construction it was not considered that the existing posts were of different heights. As a result, some of the vertical fencing was up to 50cm higher than the top bar. Mr West suggested that initially the club was disappointed, but the fencing did not pose an issue. It was resolved - that this information be noted.
14. Caretakers report Mr Jaffray suggested that fencing around the perimeter of the recreation ground had deteriorated and could need assessing. Mr O’Keefe suggested that a meeting with Council’s Team Leader-Town Services could be undertaken to review the current fencing and consider a reconfiguration at the precinct. Mr Jaffray would liaise with Mr O’Keefe to find a suitable time. Mr Jaffray suggested that the power points on the grandstand were frequently being used to charge phones of children who would gather to use the power available to them. Discussion was had regarding covering the power points or relocating them to an area that could be locked. It was suggested that the preferred solution would be to relocate the power points to behind a locked door and to give key access to whoever would need to use the power. Mr Jaffray advised that an area of asphalt south of the kiosk had been re-laid. It was resolved - that this information be noted.
15. Groundsman’s Report Mr Sims advised that opportunity to water the grounds was limited due to the implementation of stage one of water restrictions. Automatic systems could be set to operate within the prescribed hours however manual watering could only be undertaken within the hours of 6:00am to 8:00am and as such posed slightly more of a challenge to the Council staff, especially regarding Croquet lawn irrigation. Mr Rockliff expressed concern regarding the implementation of water restrictions in the area. Mr O’Keefe suggested that he would pursue the issue with the General Manager. It was resolved - that this information be noted.
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16. Club Reports 16.1 Latrobe Bicycle Race Club Mr James commented that the Christmas carnival had been a success for the club. Mr James indicated that the track would need to be resealed and suggested that the club would pursue exterior funding to undertake the task. 16.2 Latrobe Federal Band Mr Richards advised that a film crew had observed the band at the Henley-on- Mersey event. The band had received a $5,000 grant and purchased two new marching drums. Mr Richards also noted that the sewerage pipe had been broken over Christmas. The pipe was repaired, and barriers put in place which have been knocked over in several instances since. Mr Richards suggested that bollards to protect the pipe were being investigated. 16.3 Latrobe Football Club Mr Donald advised that the club was undertaking a recycling initiative due to the large amount of recyclables that had previously been taken to landfill. Mr Donald noted that a proposal to place another wall in the home changerooms to allow the coach to focus the team pre-game was being considered. 16.4 Sassafras Cricket Club Mr Jeffrey advised that he had stepped down as club president of the Sassafras Cricket Club but would remain as committee representative. Mr Jeffrey advised that the framework of the cricket nets was still causing issues, with a bowler being hit in the face with a ricochet ball. The coach was tentative in use of the nets due to the risk they pose. Mr Jeffrey commented that the new croquet fence posed an issue, with cricket players having to jump the fence to retrieve any stray balls Mr Jeffrey queried if it would be agreeable to place a gate in the fence line to allow access to those with a key. Mr Jeffrey advised that he had received query regarding the use of the lights for competitions. Mr O’Keefe advised that the lights were only training standard, Mr Jeffrey asked if more lights could be fitted, and it is considered the footings and cabling would be suitable. Mr Jeffrey to investigate what level of lux would be needed at the centre of the grounds. Mr Jeffrey queried the status of the wicket matting and Mr Sims suggested that he would liaise with Mr O’Keefe prior to purchasing a new cover. 16.5 Latrobe Cricket Club Mr French advised that a premier league game featuring the Greater Northern Raiders was played the previous weekend and had resulted in high praise for the facility. Senior officials from GNR queried if Latrobe Cricket Club would be interested in becoming the home of the Raiders on the coast. Mr French suggested that the work put in by Council had led to this result and thanked Mr Sims for his effort. Mr French advised that the chair of Cricket Tasmania had undertaken a state tour and suggested that the facilities in the area need to improve. Tim Coyle of Cricket Tas had queried if there would be interest in a high-performance centre being
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implemented at the grounds. Mr French suggested this was great feedback for Council, noting however that all discussion had been informal and brief. Mr French suggested that board members from Cricket North West had queried if the clubrooms could be utilised as a function room and the club had agreed to accommodate the request. 16.6 Latrobe Tennis Club Nil. 16.7 Latrobe and Districts Youth Centre Mrs McLennan noted that the first rostered basketball game was set for 15 February. There is still confusion regarding the multi-tier model of the NWBU. The scoreboard had not yet been adjusted to the desired height. 16.8 Latrobe Croquet Club Mr West advised that the croquet club had been investigating the possibility of installing a pop-up irrigation system at the grounds and had been in contact with possible providers. Mr West noted that there were no quotes yet and suggested that he and Mr Sims could meet with contractors to seek quotations. Mr Sims advised that when Perkins Park irrigation was installed, provision had been made for the Croquet Club to use the same watermain and irrigation controller to limit duplication and expense. Mr Sims suggested that implementing the irrigation system wouldn’t be a huge cost and would be a large benefit. Mr West suggested that the club was revisiting a previous proposal to install several shelters around the grounds. Mr O’Keefe suggested that planning permission shouldn’t be necessary if the shelters were within reasonable dimensions and advised that he could provide Mr West with some quotes to undertake the work. Mr West advised that Curtis Mead had participated in the National Under 21 Championship tournament and placed third. Curtis also took out the club championship. 16.9 Community Representatives Mr Nicolle congratulated Mrs McLennan on being awarded the Latrobe Council 2020 Citizen of the Year at the recent Australia Day ceremony.
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17. Pending / Action Items DATE ISSUE COMMENT
27th June Skatepark costings to be undertaken. Awaiting Bosworth Park plan 2018 User group meeting to be convened finalisation
30th January MoU with Education Department Meeting undertaken with school 2019 and Education Dept reps. Documentation being drafted
27th March Grant for new toilet & shower block Group facilitator to be sourced 2019
31st July 2019 Key Register for the Maintenance Entire site to be reviewed Shed 25th Signs for Skate Park Mr O’Keefe to organise September 2019 25th Planting for Bosworth Park Works underway September 2019 25th Dedication seat for John Bosworth Ordered September 2019 30th October Budget for cycle track at Bosworth Costings completed 2019 park 27th Leaking sprinkler on Perkins Park. Repaired November 2019 27th Lighting at Croquet club New fitting installed November 2019 29 January Changeroom design – Perkins Park Engage designer to draft prelims 2020 for next meeting 29 January Dog Park design Focus group to be convened. 2020 Road design to be forwarded to Cr’s Wicks and Mead 29 January Stage 4 Bosworth park Costings and plan to forwarded 2020 to committee 29 January Perkins Park lighting Mr Jefferey to investigate options 2020 for game standard fittings 29 January Perkins Park fencing Access gate between Perkins 2020 Park and Croquet lawns required.
PLEASE NOTE: Shaded items will be deleted off the Action List for the next agenda. Meeting concluded at 7:05pm.
Next meeting 26 February 2020.
Cr Gerrad Wicks Chairperson
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Latrobe Recreation Ground Operating Stmt December 2019/2020
Year To Year To YTD Full Period Period Period Date Date Varianc Year Internal Account Natural Account Actual Budget Variance Actual Budget e Budget
Account Group: 4 = Revenue
Project: 100209 = Latrobe Recreation Ground - Main Grandstand 100209-1001-41170 Fees - Hire of Premises 0 -639 -639 0 -3,834 -3,834 -7,668 100209-1001-41203 Property - Miscellaneous Income 0 0 0 -13,922 0 13,922 0 100209-1001-41305 Other_Lease Rental Income 0 -1,165 -1,165 -5,148 -6,990 -1,842 -13,980 Other - Income - Miscellaneous 100209-1001-41310 Reimbursements -231 -1,538 -1,307 -5,696 -9,228 -3,532 -18,456 100209-1001-41456 Contributions - Operating Other 0 -1,250 -1,250 -18,182 -7,500 10,682 -15,000 Sub Total -231 -4,592 -4,361 -42,948 -27,552 15,396 -55,104
Sub Total -231 -4,592 -4,361 -42,948 -27,552 15,396 -55,104
Account Group: 6 = Expenses
Project: 100203 = Latrobe Recreation Ground - (LBRC) Museum 100203-3102-60201 Job Costing Expense 0 0 0 83 0 -83 0 100203-3102-68018 Internal Plant Charges 0 0 0 34 0 -34 0 Sub Total 0 0 0 117 0 -117 0
Project: 100206 = Latrobe Recreation Ground - Cricket Club and Grandstand 100206-3210-61001 Materials - General 0 0 0 6,283 0 -6,283 0 100206-3104-61121 Contracts - Electrical 0 0 0 14 0 -14 0 100206-3100-61122 Contracts - Plumbing 0 0 0 155 0 -155 0 100206-3102-61124 Contracts - Painting 0 0 0 141 0 -141 0 100206-3100-61129 Contracts - Other 0 0 0 400 0 -400 0 100206-3102-61135 Contracts - Employment 0 0 0 178 0 -178 0
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100206-3100-61186 R&M - Materials 0 0 0 1,127 0 -1,127 0 Sub Total 0 0 0 8,298 0 -8,298 0
Project: 100208 = Latrobe Recreation Ground - Kiosk (wet area) 100208-3104-61001 Materials - General 0 0 0 360 0 -360 0 100208-3104-61121 Contracts - Electrical 0 0 0 426 0 -426 0 Sub Total 0 0 0 786 0 -786 0
Project: 100209 = Latrobe Recreation Ground - Main Grandstand 100209-1001-60001 Salary - Salaries & Wages 0 5,296 5,296 0 31,776 31,776 63,552 100209-1001-60008 Salary - Allowances 0 0 0 0 0 0 0 100209-3102-61001 Materials - General 0 1,782 1,782 1,630 10,692 9,062 21,384 100209-1001-61004 Materials - Consumables 0 177 177 0 1,062 1,062 2,124 100209-3104-61121 Contracts - Electrical 0 0 0 162 0 -162 0 100209-1001-61133 Contracts - Tree Surgery 0 10 10 0 60 60 120 100209-3102-61135 Contracts - Employment 0 0 0 175 0 -175 0 100209-1001-61186 R&M - Materials 0 2,124 2,124 0 12,744 12,744 25,488 100209-1001-62001 Depreciation Plant & Equipment 202 198 -4 1,213 1,188 -25 2,376 100209-1001-62002 Depreciation Office Equipment 531 520 -11 3,185 3,120 -65 6,240 100209-1001-62008 Depreciation Depreciable Land Improvements 3,034 2,972 -62 18,201 17,832 -369 35,664 100209-1001-62009 Depreciation Buildings 12,635 12,379 -256 75,811 74,274 -1,537 148,548 100209-1001-62019 Minor Equip/Furniture-Under $2000 0 45 45 0 270 270 540 100209-1001-63040 Property - Electricity & Gas Charges 0 1,804 1,804 0 10,824 10,824 21,648 100209-1001-63042 Property - Statutory Outgoings - Water Rates 0 2,083 2,083 0 12,498 12,498 24,996 100209-1001-63049 Property - Security 0 155 155 0 930 930 1,860 100209-1001-63055 Property - Programmed maintenance works 0 2,934 2,934 0 17,604 17,604 35,208 100209-1001-63105 Insurance - Buildings 0 796 796 6,863 4,776 -2,087 9,552 100209-1001-63132 Contractor - Miscellaneous 0 625 625 0 3,750 3,750 7,500 100209-1001-63136 Contractor - Waste Disposal 0 188 188 0 1,128 1,128 2,256 100209-1001-63170 Contributions - Fire Management Services 0 66 66 0 396 396 792 100209-1001-63304 Consultants 0 1,316 1,316 0 7,896 7,896 15,792 100209-1001-63402 General - Other Operating Expenses 0 119 119 0 714 714 1,428 100209-1001-63406 General - Licence Fees 0 14 14 0 84 84 168 100209-1001-68010 Internal Overheads - Finance 0 3,249 3,249 0 19,494 19,494 38,988 100209-1001-68018 Internal Plant Charges 0 1,142 1,142 0 6,852 6,852 13,704 Sub Total 16,402 39,994 23,592 107,240 239,964 132,724 479,928
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Project: 100211 = Latrobe Recreation Ground - Score Board 100211-1001-63105 Insurance - Buildings 0 0 0 217 0 -217 0 Sub Total 0 0 0 217 0 -217 0
Project: 100212 = Latrobe Recreation Ground - Secretaries Office 100212-1001-63105 Insurance - Buildings 0 0 0 112 0 -112 0 Sub Total 0 0 0 112 0 -112 0
Project: 100213 = Latrobe Recreation Ground - Storage Shed 100213-3104-60201 Job Costing Expense 28 0 -28 61 0 -61 0 100213-3104-61001 Materials - General 172 0 -172 1,019 0 -1,019 0 100213-3104-61121 Contracts - Electrical 0 0 0 806 0 -806 0 100213-3100-61186 R&M - Materials 0 0 0 78 0 -78 0 100213-1001-63105 Insurance - Buildings 0 0 0 131 0 -131 0 100213-3104-68018 Internal Plant Charges 3 0 -3 8 0 -8 0 Sub Total 203 0 -203 2,104 0 -2,104 0
Project: 100217 = Latrobe Recreation Ground - Toilets, Eastern Side 100217-3100-61001 Materials - General 0 0 0 436 0 -436 0 100217-3104-61122 Contracts - Plumbing 0 0 0 0 0 0 0 100217-3104-61183 R&M - Plumbing 0 0 0 170 0 -170 0 Sub Total 0 0 0 606 0 -606 0
Project: 100220 = Perkins Park - Cricket Clubhouse 100220-3104-61121 Contracts - Electrical 0 0 0 23 0 -23 0 100220-3104-61183 R&M - Plumbing 620 0 -620 620 0 -620 0 100220-1001-63040 Property - Electricity & Gas Charges 398 0 -398 398 0 -398 0 100220-1001-63047 Property - Cleaning - Toilet requisites 0 0 0 1,291 0 -1,291 0 Sub Total 1,018 0 -1,018 2,332 0 -2,332 0
Project: 100264 = Land Imp-Latrobe Recreation Ground 100264-3102-60201 Job Costing Expense 0 0 0 219 0 -219 0 100264-3102-61001 Materials - General 0 0 0 1,346 0 -1,346 0 100264-1001-61127 Contracts - Cleaning 0 0 0 2,709 0 -2,709 0 100264-3104-61129 Contracts - Other 0 0 0 992 0 -992 0 100264-3102-61135 Contracts - Employment 0 0 0 27 0 -27 0 100264-1001-63040 Property - Electricity & Gas Charges 0 0 0 12,579 0 -12,579 0 12
Latrobe Council OPEN Agenda 10th February, 2020 Page 127 of 162 100264-1001-63042 Property - Statutory Outgoings - Water Rates 0 0 0 21,177 0 -21,177 0 100264-1001-63046 Property - Cleaning - Materials 0 0 0 212 0 -212 0 100264-1001-63047 Property - Cleaning - Toilet requisites 0 0 0 750 0 -750 0 100264-3104-63048 Property - Pest Control - Contract 0 0 0 150 0 -150 0 100264-1001-63049 Property - Security 0 0 0 694 0 -694 0 Property - Routine / statutory maintenance 100264-1001-63054 works 0 0 0 316 0 -316 0 100264-3102-68018 Internal Plant Charges 0 0 0 24 0 -24 0 Sub Total 0 0 0 41,195 0 -41,195 0
Sub Total 17,826 39,994 22,168 165,110 239,964 74,854 479,928
Grand Total 17,595 35,402 17,807 122,163 212,412 90,249 424,824
BACK TO AGENDA
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Latrobe Council OPEN Agenda 10th February, 2020 Page 128 of 162 ANNEXURE "E" PORT SORELL CARAVAN PARK MANAGEMENT COMMITTEE
A meeting of the Port Sorell Caravan Park Management Committee was held at the Council Chambers, Latrobe on Tuesday, 28 January 2020 commencing at 4:00pm.
MINUTES - OPEN
1. ATTENDANCE Cr Gerrad Wicks (Chair) Cr Vonette Mead (From 4:22pm) Lion Grenville Bellchambers Lion Robert Donoghue Lion Neil Davidson Trevor Eaves (Caretaker) Clinton O’Keefe (Building and Facilities Coordinator, from 4:02pm) Bella Thomas (Business Support)
2. APOLOGIES
3. PECUNIARY INTEREST Nil.
4. CONFIRMATION OF MINUTES Minutes of the last committee meeting were provided with the agenda.
It was resolved that the minutes of the Port Sorell Caravan Park Management Committee held on 29 October 2019 be confirmed as a true record of the business transacted.
5. PORT SORELL CARAVAN PARK REDEVELOPMENT MASTER PLAN The final report for the caravan park development plan was discussed by the previous committee at the August 2018 meeting. The committee discussed the options with no firm resolution made. During the review of the report in August 2018, there were concerns raised about significant financial outlay required to upgrade the park to a suitable standard, based on the relatively low priority of the caravan park as a Council asset. This is further highlighted by a number of high-profile and high cost projects being undertaken by Council over the next 2-5 years, including the Latrobe flood levy, Port Sorell strategic plan, Port Sorell waste depot remediation and Warrawee mountain bike trails. Mr O’Keefe considered if Council were to retain management control of the park, works to upgrade the site should be primarily based on risk factors more so than seeking the strongest financial return. It was noted at the time that it would be difficult to implement the plan over a long period of time, as the master plan is reliant on a number of projects being undertaken concurrently to get the best return on investment and fluency in park operations. The Master Plan and PSCP Committee preferences were forwarded for discussion at a Council workshop on 3 September 2018. At the September 2018 workshop, Cr’s
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Wicks and Perkins both discussed the future income projections and reiterated the committee’s concern that the figures provided appeared to be based on a “best case” scenario. Councillors discussed the projected financial analysis and asked for the report to be forwarded to Council’s finance department for more rigorous assessment and sensitivity analysis. A consultant was engaged to supply a software program capable of manipulating the financial figures and occupancy rates supplied from the Master Plan, allowing Council officers to verify claims and conduct sensitivity analysis of different scenarios. This was delivered and tested in early January and was found to be a great asset. The software will be used to test the financial impact of options to assist in formulating a plan for the next stage of upgrades in the park. Mr O’Keefe noted that Ulverstone Apex caravan park has lodged a DA with Central Coast Council to replace 37 camping areas at the southern end of the park with 20 serviced cabins. This may have a dual impact on Port Sorell Master Plan, with an increase in competing style cabins being available, but also an increase in demand on the current camp sites in the park. Plans are available on the Central Coast Council website. It was noted that this proposal reinforced the Master Plan’s proposal for more fixed cabin availability. Mr O’Keefe advised that he has had initial discussions with the General Manager about upgrades and financing the project, but a lot more work is still to be done. Discussion was had seeking the Lions Club’s position on their cabins going forward, and if they had any more discussions about remaining or vacating the park when the upgrades are undertaken. Mr Donoghue mentioned that there had been a few chains of thought about this subject. Mr Davidson indicated that it would be discussed at the next Lions Club meeting and a response prepared for the next committee meeting. Cr Wicks queried if fitted out shipping containers could also be considered as a cost comparison to prefab cabins. Cr Mead commented that it was important to have flexibility going into the future. A proposal to upgrade the turning head and parking in North Esplanade was discussed. This idea was mooted at a previous site inspection early in 2019 but not progressed. Mr O’Keefe to organise a design for discussion at the next meeting.
It was resolved that this information be noted.
6. ENFORCEMENT OF PARK RULES Council has received multiple complaints since Christmas about the management and enforcement of the site rules over the Christmas period. Issues ranging from vehicle access, dogs in the park and an evening of poor behaviour of some park users have all been put forward as areas that need to be addressed.
Discussion was had regarding after hours noise levels at the park. Mr Eaves indicated that children were responsible for the majority of the noise complaints, and had been the biggest cause of issues in the park this year. Mr Eaves noted the majority of the children came from outside the park and were hanging around the playground and camp kitchen of an evening. The kitchen camp had been locked at all times since Christmas due to vandalism and abuse of the facilities. Key access is still provided to adults, with Mr Eaves indicating this had not impacted on the use of the kitchen by other camp users. Cr Mead queried if security cameras would be a necessary safeguard or deterrent.
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Mr Eaves suggested that next year he may need to hand out flyers to families advising children are the responsibility of parents and noting the times to quiet down. Even if this was to take effect on half the children in the park, it would curtail a lot of the issue.
Mr O’Keefe queried how the funding for additional staff over the peak season was being utilised to offset the workload. Mr Eaves indicated that the extra help had been mainly administrative in nature as well as some cleaning. Mr Eaves suggested that as he had to wake up by 5:30am to clean, he was not able to stay up late at night to patrol the park. Over the New Year’s Eve period and the Australia Day weekend there had been security at the park which had helped to maintain control. Mr Eaves noted that the extra help had been very useful in conducting business and had successfully freed time for attending to other park matters. Mr Eaves commented that several holiday makers were asked to remove dogs from the park. The only dogs onsite were registered assistance dogs.
Cr Mead suggested that documentation that could identify cars allowed into the park and those that were not may be helpful in controlling vehicle access to the park. Discussion was had regarding the possibility of using coloured tickets or having stickers purpose-made to enforce the one car per site rule.
It was resolved that this information be noted.
7. SEYMOUR STREET Road works on the turning head began at the start of December. Existing fencing and trees were removed, along with two powerheads and plumbing. The subgrade adjacent to the road was found to be pure sand, and road base material was brought in to consolidate the parking areas that were originally going to be grass. The neighbour opposite became concerned about the turning head position in relation to the fence line, particularly with the functionality of maintaining the nature strip in front. It was agreed the area between the stormwater grate and the park fence would be mulched and a garden bed installed. Harding’s were unable to get the seal completed prior to Christmas, with the asphalt seal and line marking to be held over until after Australia Day. New fencing was completed and the gravel turning head reopened to traffic on the 18 December. It was subsequently revealed a road seal crew attended the site and completed the seal of tuning head in the second week of January, which was not considered ideal timing by Council. Line marking and signage has been completed and the turning head is open for use. Mr O’Keefe apologised for any inconveniences that may have been caused to the park during the work that occurred in January. Mr Davidson questioned what work was left to do. Mr O’Keefe noted the current gravel carparking area would be excavated and a fibreglass matting installed prior to topsoiling and reseeding with grass. The subgrade is pure sand, and the matting will help bond the surface and spread the vehicle weight.
It was resolved that this information be noted.
Latrobe Council OPEN Agenda 10th February, 2020 Page 131 of 162 8. IT SERVICE ISSUES The park has had intermittent issues with internet, phone and email connections since the installation of the NBN in late October. An outstanding issue remains with the caravan parks’ IP address continually being blocked by the booking provider’s software. Council’s IT consultant has been working to identify the issue, with a temporary fix being put in place. The consultant believes the fault lies with the booking providers software, while the booking provider is adamant the problem stems from the caravan park system. Mr Eaves reported that the two computers in the office could not be used simultaneously. Mr O’Keefe advised that Council had been investigating connecting the caravan park to the Council network, however suggested that a standalone system would be more ideal. Discussion was had on the urgency of the situation. The impact on the caravan park is great and made everyday business needlessly difficult. Mr O’Keefe suggested that starting from scratch may be prudent to achieve satisfactory results. Both computers would need to be set up with windows 10 to allow the boom gate and security software to operate properly. Mr O’Keefe commented that the issue with the IP address needed to be tended to as a high priority and that a system that works for the park could be implemented some time after Easter.
It was resolved that this information be noted.
9. GENERAL BUSINESS 9.1 Park exits Cr Mead queried if the three new pedestrian gates on Seymour St were creating issues for safety and risk control by allowing further access to the camp by persons not residing within. Cr Mead commented that some of the exits could be closed off for some periods of time to better control movement of foot traffic in future. Cr Mead also noted the emergency exit gate on the corner of Seymour St was being used as a general-purpose vehicle entrance. It was agreed this gate could be locked to avoid further adding to the issue of excess vehicles accessing the park.
9.2 Parking Mr O’Keefe queried how the new sites at the boat ramp end were functioning. Mr Eaves noted no issues with the sites, but the access was hindered with people not parking correctly. The line marking needs attention and signage added to reinforce the entrance and bin collection areas.
9.3 Signage
Mr Bellchambers raised the use of “Lions” in the existing signage and the caravan park bank account. Now the business name has been changed, these items will need to be updated. Mr Bellchambers suggested the signage could be easily rectified at limited cost. Mr O’Keefe also raised an old Facebook page that the Lions had created for the park. Mr Bellchambers and Mr Donoghue will follow up with Mr Cripps to have the page closed down.
It was resolved that this information be noted.
Latrobe Council OPEN Agenda 10th February, 2020 Page 132 of 162 10. CLOSED MEETING The Chair declared the meeting to be in closed session at 5:20pm.
Items discussed
• Website upgrade (Section 15 (2) (d) Local Government (Meeting Procedures) Regulations 2015) • Caretaker’s report (Section 15 (2) (c) Local Government (Meeting Procedures) Regulations 2015) • Finance report (Section 15 (2) (c) Local Government (Meeting Procedures) Regulations 2015) • Site Licencing (Section 15 (2) (g) Local Government (Meeting Procedures) Regulations 2015) • Rubbish collection (Section 15 (2) (d) Local Government (Meeting Procedures) Regulations 2015)
At the conclusion of the closed session, the Chair declared the meeting revert to open session at 5:55pm.
Latrobe Council OPEN Agenda 10th February, 2020 Page 133 of 162 11. MATTERS PENDING
DATE ISSUE COMMENT
23 April 2018 Park name New park name registered with ASIC.
12 February Waste contract to Assessment of options undertaken 2019 be renewed 27 August Yellow toilet Completed 2019 doors
27 August Yellow toilet pans Completed 2019
27 August Jet boil Completed 2019
29 October Turning head Mr O’Keefe to email Seymour Street turning head design 2019 to committee members
28 January Seymour St gate Gate to be locked on standard park keyset 2020
28 January Boat ramp sites Signage and line marking to be revisited. 2020
28 January Name change Facebook site to be deactivated. 2020
28 January Name change Bank account name to be updated 2020
28 January Name change Street signage to be updated 2020
28 January Turning head Design for North Esp. to be supplied to committee for 2020 discussion.
28 January IT issues Raise with Steve Quinn a standalone network with new 2020 infrastructure
12. NEXT MEETING
The next meeting to be held at 4:00pm on Tuesday, 31 March 2020.
The meeting concluded at 5:55pm. BACK TO AGENDA
Latrobe Council OPEN Agenda 10th February, 2020 Page 134 of 162 ANNEXURE "F"
LATROBE TREE PLANTING COMMITTEE Minutes of the Latrobe Tree Planting Committee meeting, held at the Latrobe Council Chambers, on Thursday 30 January 2020 at 9:00am.
1. Attendance Cr Mike McLaren (Chair) Helen West (Community Representative) Sam Blackwood-Beattie (Team Leader Green Spaces) Bella Thomas (Business Support)
2. Apologies John Tickell (Community Representative) Cr Sommer Metske
3. Confirmation of Minutes The minutes of the previous meeting were provided to the Agenda.
It was resolved that the minutes of the Latrobe Tree Planting Committee meeting held on the 23 September 2019 as circulated be confirmed as a true record of the business transacted.
4. Introduction to new Business Support Officer Ms Bella Thomas has recently joined Council and will replace Ms Sally Stubbs as the committee secretary. The committee thanked Ms Stubbs for her work.
5. Business Arising 5.1 Significant Tree Nomination Form At the 23 September 2019 meeting, the committee resolved to support Mrs Guest’s nomination for the significant tree at 18 Alberta Street and Mrs West moved and Cr Metske seconded that this application be used as a test case for the Latrobe Council Significant Tree scheme.
Ms Stubbs had a discussion with Sarah Crawford from the Hobart City Council about their process of handling Significant tree nominations. They have a separate committee that meet to access the trees that have been nominated, the recommendations are given to council and if approved are then added to the list of significant trees.
A copy of the Kingborough Council Significant Tree Register Policy was provided as an example and will be attached with the minutes to be considered further in the following meeting.
It was resolved that this information be noted.
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5.2 Council’s 2020/2021 Budget
Council have requested submission for consideration in the formulation of Council’s 2020/21 annual budget and long-term works program by Friday 31 January 2020.
It was resolved that this information be noted.
5.3 Customer request received to remove and replace tree at 131 Gilbert Street
Mark Newman owner of 1/131 Gilbert Street has requested the removal and replacement of the tree outside the two shops. The tree is very large and is touching the building and blocking Shop 1. He believes this is the reason that Shop 1 has been empty for so long as the tree blocks the frontage of the shop. Mark is also concerned about the uneven surface being a tripping hazard. He contacted Council again on 16 January asking for a response and was advised that the committee would respond to him after the meeting. (Annexure B & C)
Cr McLaren suggested that a response to the correspondence could outline the passionate objection to removal of the tree by the tenant in Franks Bridal, that gentle pruning to reveal the other shop could be undertaken, and that Council would monitor the footpath for any damage due caused by the tree. BSO to respond to the customer request received from Mark Newman.
It was resolved that this information be noted.
6 Outstanding Business
6.1 Latrobe Street Tree Update
6.1.1 Hamilton Street At their meeting held 11 June 2019, Council endorsed an allocation of $25,000 be made in the 2019/2020 budget for planting of 31 Crab Apple trees in Hamilton Street.
After considering the options put forward, Team Leader Green Spaces (TLGS) recommended to proceed with Pyrus fauriel ‘Westwood’ - Korean Sun. It stands 4m-5m tall and wide, looks to tolerate a wide range of conditions. Other ornamental pears growing in the area seem to perform well. This tree was suggested to the committee by Mrs Cotterill.
TLGS suggested that planting take place June-August 2020. If the timeline extends to after June 30 budgeting would need to be considered into 2020/2021 budget. Letter drop and a community meeting to be organised so that residents can have a chance to discuss any concerns they may have.
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Discussion was had regarding the planting of crab apple trees along the first block of Hamilton Street (from Gilbert Street towards Thomas Street) and planting the ornamental pear trees along the remaining area.
TLGS suggested that organising letter-drops and a community meeting should be progressed, and that correspondence with residents in the form of photographs, maps and explanation of the intention of the project would be prudent. BSO to draft a letter to residents informing of the intentions of the tree planting project on Hamilton Street.
Cr McLaren suggested that the letters should be sent out by the end of February. An evening meeting at the hall to be organised by TLGS and BSO during March. TLGS noted that curb and channelling works may interfere with estimated planting times.
It was resolved that this information be noted.
6.1.2 Gilbert Street At the Council meeting held 8 July 2019, Council endorsed $20,000 be allocated in the 2019/2020 Budget for planting 5 additional trees in Gilbert Street.
• The Crowded Lounge • Monclair • Commonwealth Bank • Mackey’s Hotel • 132 Gilbert Street
Some of the trees that were planted in June had been damaged and it was decided that tree surrounds would be used in future. There had been no more reports of vandalism of trees in Gilbert Street since the last meeting.
TLGS advised that the grates had arrived and suggested that planting would be begin in Autumn.
TLGS advised that during the installation of several new shops in Gilbert street, contractors had contacted Council to query if a tree surround should be installed around the existing tree. The pavement in that area is to be be pulled up and any work to this tree could coincide with the planned upgrades already being undertaken. Cr McLaren queried if there would be any benefit to replacing the tree or installing a grate. TLGS suggested that there was not a pressing need to complete the work and Cr McLaren suggested that the further consultation could be made in future.
It was resolved that this information be noted.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 137 of 162 6.1.3 Planting on the island area at the eastern end of Gilbert Street-between Gilbert Street and service road.
At the Council meeting held 8 July 2019, Council endorsed parking be allowed on the service road at the eastern end of Gilbert Street and install guideposts and plant trees at the end of the service road to stop residents from driving over the lawn.
TLGS presented a drawing of the plan. A letter was sent to residents to inform them of Council’s plan.
A tenant had contacted Council and suggested that proceeding with this plan may impact sightlines for traffic utilising the service road. Cr McLaren and TLGS to review this concern onsite in the following week.
TLGS advised that the bollards would be ordered shortly in preparation. Planting to commence Autumn/Winter to avoid the need for as much watering.
It was resolved that this information be noted.
6.1.4 Discussion points from Mrs Cotterill’s email Mrs Cotterill discussed her suggestions with the committee to have taller trees planted in Station Square to offer shade.
Mrs West suggested native trees be planted and the committee suggested that this could be considered in the Station Square makeover.
TLGS advised that garden beds at the front and side of the Hill Street business were being considered for upgrade. Mrs West noted that seating arrangements
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could be configured around shade trees that were planted at the square. (Note: this area could be considered for a seven-day makeover).
It was resolved that this information be noted.
6.2 Port Sorell Street Tree Update At the Council meeting held 8 July 2019, Council endorsed $13,500 be allocated in the current 2019/2020 Budget for planting of 16 Oyster Bay Pines, Banksia Marginate & Callistemon (Bottle Brush) for planting along the Lillico land/entrance to Port Sorell.
Correspondence from Phil Merrick on concerns about planting Oyster Bay Pines. TLGS does not believe that Oyster bay pines will adversely increase the fire risk in the area given the amount of native bushland already present.
Planting to take place in Autumn to avoid dry conditions. Phil Merrick responded to the committee about his concerns. Cr McLaren noted that a response made to Phil Merrick had outlined that the trees were situated within an area that would be managed to minimise risk of fire hazard.
It was resolved that this information be noted.
6.3 Burgess Way industrial area beautification This area will be considered in the plan for Alexander Street. Due to the hard & depleted ground TLGS suggested She Oaks could be one option, more investigation is needed.
Money was allocated in the 2019/2020 budget to provide a gravel parking area for men’s shed members on the nature strip opposite in front of the storage units.
TLGS suggested that Burgess Way was not the priority for planting and discussion could be continued in a future committee meeting.
It was resolved that this information be noted.
6.4 Shearwater Village
The Shearwater Village group suggested that the current trees (Chinese elms) be removed prior to the 7 day make over and that any decisions on the planting would be made at the 7 day make over.
After discussions between the Chair and the GM, the planting was put on hold until the 7 day make over, held from 9 - 16 November.
If the trees were removed and the area that they were removed from paved, TLGS estimated a cost of $500-$600 per tree depending on the effort and damage created when removing the trees.
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The trees were removed and the holes were paved over in conjunction with the seven- day makeover, total cost being $8,360.00. Two of the Magnolias were re-used.
TLGS advised that the cost provided was from the work order and suggested that this may not include up to 20% of overhead costs (20% overhead costs are only on the council staff & plant portion of this cost). Cr McLaren suggested that the 2021 budget could allow for further works of up to $10,000 to be undertaken at the Shearwater Village in future.
It was resolved that this information be noted.
6.5 Sheean Walk
The Green Spaces team have a continual maintenance program for the Sheean Walk. Anne Heazlewood’s suggestions will be taken into consideration.
TLGS to provide a list of trees suitable to plant in Sheehan Walk. TLGS to liaise with Ms Heazlewood to organise.
It was resolved that this information be noted.
7 New Committee Member A new article has been placed in the next Council Coast and Country advertising for a new Community Representative.
It was resolved that this information be noted.
8 Tree Management Policy The committee reviewed the Latrobe Council Tree Management Policy. TLGS noted that the “suggested species” list could be revised slightly. Cr McLaren suggested that area specific suggestions and fire resistance could be considered further in a future committee meeting. TLGS to review external resources and provide recommendations to the committee.
It was resolved that this information be noted.
9 General Business
Mr Peter Tonelli sent the following link to look at valuation of trees https://www.ltoa.org.uk/documents-1/capital-asset-value-for-amenity-trees-cavat.
9.1 Bells Parade
TLGS noted that a limb had been removed from an elm on a windy day shortly before the Henley on Mersey event at Bells Parade. TLGS indicated the need for some formative pruning to be undertaken on trees in the area to decrease the likelihood of limb loss in the future. TLGS commented that a brief observation had been undertaken
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however weight reduction and trimming could be better considered. Cr McLaren suggested that succession planning could be considered, and younger trees could be planted now and given time to mature in the case of failure of a major tree.
Cr McLaren suggested that planting trees at the carpark near Sherwood Hall could help to create shaded areas to park beneath. TLGS noted that the area in front of the Axeman’s Hall could be considered in future after work done for the flood levy. Mrs West commented that the Bert Campbell path could have a path through trees towards the gates of Bells Parade. TLGS suggested that the road could have bollards installed to create separation between pedestrians and vehicles.
9.2 National tree day
It was noted that plans for planting to coincide with National Tree Day may not eventuate due to the weather.
It was resolved that this information be noted.
Date Issue Comment
24 Jun 2019 National Tree Day 2020 Organise planting to coincide with National Tree Day
24 Jun 2019 Hamilton Street planting – TLGS organise letter drop & sausage sizzle
22 Jul 2019 Curb & Channelling in TLGS Hamilton Street to be looked at
23 Sept 2019 Letter to be sent to Pascale Business Support – 02/10/2019 Cotterill for her suggestions of trees for Hamilton Street
23 Sept 2019 Letter to residents around the Business Support – 02/10/2019 entry at Gilbert Street service road about improvements
23 Sept 2019 Letter to be sent to Phil Business Support – Sent 02/10/2019 Merrick about the Oyster bay Pines
23 Sept 2019 Letter to Anne Heazlewood Business Support – Sent 02/10/2019 thank her and asking for her donation
23 Sept 2019 Letter to Steve Bush to join the Business Support – Sent 02/10/2019 No
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Latrobe Council OPEN Agenda 10th February, 2020 Page 141 of 162 Committee response has been received
23 Sept 2019 List of trees to plant in TLGS Sheehan Walk
30 Jan 2020 Response to Mark Newman’s BSO request to remove a tree at 131 Gilbert Street
30 Jan 2020 Letter explaining tree planting BSO intentions in Hamilton Street
30 Jan 2020 Meeting to consider impact of Cr McLaren and TLGS tree planting on line of sight at service road in Gilbert Street
30 Jan 2020 Review Latrobe Tree TLGS Management Policy and suggested species list
PLEASE NOTE: Shaded items will be deleted off the next Action list.
Meeting concluded at 9:50am.
10 Next Meeting Date BACK TO AGENDA To be advised.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 142 of 162 ANNEXURE "G"
Wild Mersey Mountain Bike Advisory Committee Meeting 6: Tuesday 28 January 2020 at 3.00pm Kentish Council Offices, 69 High Street, Sheffield
MINUTES
AGENDA 1. Attendance Mayor Tim Wilson – Kentish (Chair) Deputy Mayor Don Thwaites – Kentish Councillor Vonette Mead - Latrobe Chris Stredwick – Community Representative Gerald Monson – General Manager Jonathan Magor – Manager Engineering Services Darrin Cunningham – Team Leader Community and Economic Development Chris Clark – Trails Project Manager Apologies Deputy Mayor Graeme Brown – Latrobe Catherine Stark – Community Representative Andrew Cock – Customer & Business Services Manager
2. Acceptance of the notes of the previous meeting on 3 December 2019 It was agreed that the minutes of the meeting held on 3 December 2019 be accepted.
3. Business Arising/Status Report Meeting Date Action Required Status 3 Dec 2019 The committee agreed that the The committee’s motion was sent to the Kentish Latrobe Community Road Kentish Latrobe Road Safety Committee Safety Committee consider a for consideration at its next meeting. reduction in speed limit on Shale Road from Old Deloraine Road to the car park. 3 Dec 2019 The Committee recommends that This will be determined once the trails are the Kentish Council agree to name constructed and in consultation with Mr a trail in the Badgers Range after Frankcombe’s family. Mr Frankcombe. Once the trails are constructed a suitable trail will be determined. 3 Dec 2019 Review Latrobe directional signage Street blade signs to be installed on from Hamilton and Bradshaw roads leading to Warrawee. Project Streets. Manager to obtain proposed sign design for the Gilbert Street/Hamilton Street and Bradshaw/Gilbert Street intersections. 3 Dec 2019 The committee recommended that Both Councils endorsed the Latrobe and Kentish Councils recommendation to undertake the proceed with the preliminary feasibility. The agreement for the feasibility study to investigate feasibility study with Telstra was signed.
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solutions for improved mobile A Telstra Network Engineer visited the coverage along the Wild Mersey area on 17 of January and inspected the Mountain Bike trail. Further two areas nominated as being mobile feasibility may be required which blackspots. will commit Latrobe and Kentish The next stage will see network Councils to contribute more funds engineers travel to the sites and take than budgeted. measurements and consider possible options to remove the blackspots. 3 December Additional span to the Mersey River Latrobe Council supported the 2019 Bridge Crossing to provide a committee’s recommendation that that medium-term solution. the Latrobe Council proceeds with implementation of a medium-term bridge solution. This is expected to cost approximately $56,000 and will be more user friendly for kayaking and reduce the period of closure due to flooding. A long- term solution is to be progressed concurrently. Bridge pro has been advised of the decision to proceed with the additions to the bridge and that it can be constructed after 1 March 2020 outside the eagle breeding season. The Dept. of Parks and Wildlife Service has approved the RAA for the bridge. 3 December Update the Wild Mersey Trails Both Kentish Council and Latrobe Council 2019 agreement. endorsed the updated Wild Mersey Trails Agreement at their respective December 2019 Council meetings.
4. Project Update 4.1. Infrastructure Warrawee • The Warrawee Trailhead is now fully operational with the toilets open, car park completed, and a bin installed. Some additional works are still to occur to extend the bitumen seal towards the river and create additional parking along the river edge. • An amendment to the Planning Permit has been lodged with Latrobe Council for the construction of the return to trailhead trail and the River Spur. Due to the proximity to raptor nests this works is unable to commence until 1 March 2020. • Trail 16 at Warrawee is continuing to be constructed by volunteers.
The committee discussed possibly reversing the trail that links trail Big Bend and Sugar Coated. It is expected few riders would follow the current direction and by reversing it will provide another loop experience for those not wanting to ride Big Bend. It may be possible that with some modifications it can become a dual direction trail.
The committee agreed that Next Level MTB be asked to look at the feasibility of making the trail dual directional or reverse the current direction.
• Due to the proximity of the works to raptor nests, the upgraded Mersey River bridge will be constructed between 1 March 2020 and 1 July 2020 outside of eagle breeding season. Then Manager of Infrastructure and Assets will be
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presenting the bridge design at the next meeting of the Mersey Forth Recreation Management Committee to advise stakeholders. • Bike rack to be installed at trailhead prior to the end of January. • Picnic tables – the committee discussed the possible location for the installation of picnic tables.
The committee agreed that the future installation of picnic tables would occur on the river side and that the area to the south of the amenities block be levelled out and landscaped.
Action: Project Manager to liaise with PWS to obtain approval.
Project Manager to liaise with Green Space Team Leader to organise works.
Railton • The Pump Track has been resealed where the bitumen surface had failed. • Bike Racks are to be installed outside Limestone Bakery and another at the Railton trailhead as a trial. The business owner has been consulted on the placement so not to impede their outdoor dining tables. • Pitt and Sherry have visited Railton to determine the scope of works required to design the line marking and footpath connection between the Goliath Park trailhead to Native Rock Road. Sheffield • Currently waiting on the building application for the trailhead to be assessed by the building surveyor. • The tender has been advertised for the final stage. Upon request the package has been sent to seven trail building companies. Signage • The installation and monitoring of signage is ongoing. It is anticipated that this will need to be incorporated into the regular trail inspection regime. Some signs have had new graphics placed on them while one map is to be replaced due to damage. • Additional street signage has been ordered to place on residential streets in Railton and Latrobe. • The committee discussed the installation of signage in Latrobe and Railton to direct riders to the trailheads. There have been some comments from the public that the trailheads are difficult to find. Action: Project Manager to prepare a sign plan for Latrobe and install street blades on residential streets along Hamilton Road and Crocker Street. • The Project Manager is currently working with Think Creative to develop a signage hierarchy that will be applied to the whole network. The document will ensure consistency and clarity on signage associated with the trail network. • Investigation into potential fibreglass wheel scrub have been unsuccessful. It was suggested that the design be provided to a sheet metal company to discussion potential fabrication.
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Action: Project Manager to discuss wheel wash design with a sheet metal company.
4.2. Trail Management • The operations team have undertaken weed management in the Warrawee Reserve, focusing on trails on the northern end closest to the trailhead. • The Project Manager has met with Team Leader Green Space to commence development of a weed management and trail maintenance plan. A contractor will be used to maintain the trails as required until the end of 2019/20 financial year. • Two trees have been removed from the trails on Railton Express since the committee’s 3 December 2019 meeting. A tree audit has been undertaken on the trails within the Warrawee Conservation Area and the Team Leader Green Space is currently liaising with the consultant to determine the priority areas for future work.
4.3. Project Documentation Emergency Management Plan (EMP) An EMP has been drafted to guide the response to emergency situations. The Project Manager is awaiting a meeting with St Helens Trail Manager to discuss how the Wild Mersey EMP can be developed to align to their plan to ensure consistency across the state in regard to emergency response. Procedures The Wild Mersey MTB Trails relies on multiple departments across both Councils to manage and carryout different functions relating to the project. To ensure the project is embedded in the Councils existing operational functions a number of processes will be developed using the standard procedure template to ensure consistency across the project and reduce the reliance on any one officer. Reporting The first Building Better Regions Milestone Report has been submitted.
5. Community Liaison Mount Roland River Care Inc The Project Manager attended a meeting of Mount Roland River Care Inc to discuss the project and strategies in place to manage weeds and biosecurity on the trail network. Greg Taylor reviewed the existing Environmental Management and Weed Management Plans and made several recommendations. The outcome was for the Project Manager to send through a list of areas where MRRCI could support the project and MRRCI would choose where they can assist. Raptor Care North West A meeting was held with Mr Adam Hardy from Raptor Care North West regarding two peregrine falcon nests in the vicinity of the trails. Mr Hardy requested trail realignments away from the nests. In discussion with Mr Hardy the following it was agreed that:
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• No construction is to occur within 200m of the nest sites during the September- December breeding season. • Where trails require maintenance within 200m of the nest sites during the September-December period, work only occur for a period of 30 minutes at a time. • Upon the completion of the trails, the Council will work with stakeholders (i.e. walkers and DPIPWE) to install signage to encourage walkers to remain on walking tracks. These conditions are not expected to impact the construction schedule (trail builders construct approximately 100m per day) although there may be an impact for maintenance if there is a major trail obstruction or storm event that impacts a large section of trail. The signage component can be incorporated as part of the trailhead signage at Sheffield.
6. Issues/Risks 6.1 Trail connection through New Bed Road The committee discussed the trail alignment that connects Sheffield Way (Railton) through to Trail 4 in the Badgers. Local residents have concerns on the proximity of the trail to their property. The current alternative would see riders have to ride approx. 1km along New Bed Road and access via another access road. The construction of trails across private property may be a possible solution, however the owners have been reluctant at this stage to consider the construction of trails on their property. Action: Project Manager to organise a meeting with the property owner to discuss the potential for trail construction on their property.
6.2 Waste on the Tasmanian trail The clean-up of waste on the Tasmanian is expected to occur during early 2020.
6.3 Sheffield Trail Entrance The committee were advised that the Sheffield trail entrance alignment was still unresolved due to appeal by one of the neighbouring property owners.
7. Other Business 7.1 Purchase of e-bike Access to many parts of the Wild Mersey trail network is only possible on foot or bike due to their proximity to access roads and fire trails. The final stage of the project will see some trails only accessible after riding on unmaintained fire trails for a considerable distance. To assist Council staff to access these trails for the purpose of contract management, trail inspections, maintenance and weed management, it is suggested that the Councils purchase an e-bike. The use of an e-bike will significantly reduce the time down for staff to access trails and enable them to more efficiently perform their duties in managing the project.
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Latrobe Council OPEN Agenda 10th February, 2020 Page 147 of 162 The committee agreed to recommended to Kentish Council and Latrobe Council that consideration be made in the mid-year budget review to fund a suitable hardtail e-bike, helmet and car bike rack for the use of staff in managing and maintaining the Wild Mersey project.
7.2 Trail Counters Currently there is no reliable data available on the use or success of the Wild Mersey trails. There is anecdotal evidence of the number of riders from the number of cars parked at trailheads, however this is unable to be used in any meaningful way. The committee discussed how the use of trail counters would provide valuable data and how it could assist in promoting the trails (by understanding the usage patterns of riders) and assist in planning trail maintenance. The Project Manager noted that a number of quotes had been received and the most suitable solution was the TrafX system. To fund the system is proposed to allocate funds in the project marketing and promotions budget due to the level of under expenditure in the 2019/20 financial year. The committee agreed to recommend to Kentish Council and Latrobe Council that a TrafX trail counter system at a cost of $5,000 be purchased using the 2019/20 budget estimates allocated for marketing and promotion of the Wild Mersey project.
7.3 Mountain Bike Australia (MTBA) Trail Construction and Maintenance Workshop MTBA has received funding from the Tasmanian Government to conduct a trail building and maintenance workshop. The workshop was originally to be held in late 2019 however a suitable date was not able to be organised. The Project Manager will assist MTBA to organise two single day courses, one for staff members and another for volunteers in the coming months.
7.4 Mountain Bike Expo Council’s economic development staff had begun planning a mountain bike expo for Railton. Due to several competing events and the current limited availability of trails around Railton it was decided to postpone until 2021.
7.5 Review of response to the recent fire A fire recently occurred in the bushland near Railton Express at the Native Rock Road end. On request from Sustainable Timbers Tasmania the trail was closed. Riders were notified via facebook and by installing trail closed signs at the entrance to the Railton Express on Native Rock Road and on the Mersey River Bridge. Upon advice from Sustainable Timbers Tasmania that the fire had been extinguished the trail was reopened the following day. The process for closing the trail was relatively straight forward and a procedure is being developed that will provide the standard response to such situations and doesn’t rely on the Project Manager being present.
8. Meeting closed 4:58pm BACK TO AGENDA
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Latrobe Council OPEN Agenda 10th February, 2020 Page 148 of 162 ANNEXURE "H"
Latrobe Council Financial Report 31 January 2020
Latrobe Council OPEN Agenda 10th February, 2020 Page 149 of 162 REPORT TO : COUNCIL MEETING DATE 10 FEBRUARY 2020
REPORT TTLE: FINANCE REPORT - JANUARY 2020
REPORT AUTHOR: Team Leader Finance - Kim Barker
Note: The Report Author does not have a pecuniary interest in the subject matter
AUTHORISING MANAGER: Manager Customer & Business Services - Andrew Cock
DATE OF REPORT: 4 February 2020
REPORT CLASS: PUBLIC/OPEN
Table of Contents
Report Title Page No.
Commentary including Dashboard 3-4 Income Statement and Balance Sheet 5-7
Monthly Reports Investment Schedule 8-9 Rates & Debtors Outstanding Report 10-11 Capital Expenditure Report 12-14
Latrobe Council OPEN Agenda 10th February, 2020 Page 150 of 162 Preliminary Financial Management Reports For the Period Ending 31 January 2020 Commentary The following information is provided to give a preliminary indication of the financial performance of Council for the period ended 31 January 2020 and an estimated financial position as at 31 January 2020. Cut‐off for this report was 4 February 2020 and any January invoices processed after this date will not be reflected in this report. Comparisons to budget within this report are to the original 2019/20 budget adopted on 15 July 2019. Operating Budget Variances Most of the variances within the operating budget, are considered to be timing variances at this time. The operating surplus of $2.0 million at January 2020 is under budget with the budget year to date $2.6 million. This primarily relates to variances for rates revenue, other income and employee costs which are noted on the income statement. Capital Expenditure Refer to the attached Capital Expenditure Report for detail of capital expenditure to date. Year to date capital expenditure for 2019/20 is $2.4 million compared with $4.5 million of year to date budgeted expenditure. The variance is largely due to the timing varying to budget. Further comments are made regarding other impacts of this issue on the income statement. Cash Closing cash balance for the month is $10.0 million. Return on fixed term deposits is 1.41%pa, which is above the benchmark Bank Bill Swap Rate (BBSW) for 6 months of 0.90%. Rates Receivable 2019/20 rates outstanding at 31 January 2020 were $1.2 million or 15.8% of current year rates (January 2019 $1.3 million or 17.3%) Additional Notes The reported balances for the prior year actuals (2018/2019) are subject to change as we await the audit process to be finalised.
Kim Barker Team Leader Finance
Latrobe Council OPEN Agenda 10th February, 2020 Page 151 of 162 Latrobe Council Financial Report 31 January 2020
Rates Revenue Year to Date (YTD) to Return on Investments to Benchmark Annual Budget
1.50%
$8,000 1.00% $6,000
$4,000 0.50% $2,000 $0 0.00% Rates, Levies & Annual Charges ($'000) Return on Investment
Budget Actual BBSW (6 month) Actual Latrobe ROI
Comment: This graph presents the YTD revenue against the complete annual Comment: This graph presents the annual weighted return on Latrobe's budgeted revenue for 2019/20. As additional revenue is claimed during the investments (fixed term deposits) against the BBSW rate. This is an indicator year we expect the YTD revenue column to grow. whether Latrobe is performing well against the market.
Total Expense YTD to Budget YTD Capital Spend YTD to Annual Budget
$8,000 $8,000
$6,000 $6,000
$4,000 $4,000
$2,000 $2,000
$0 $0 Total Expenses YTD ($'000) Capital Spend ($'000)
Budget Actual Budget Actual
Comment: This graph presents actual total expenses YTD against budgeted Comment: This graph presents actual total capital spend YTD against budgeted total expenses YTD. If the actual spend is consistent with budget then the bars annual total capital spend. As the year progresses the actual YTD capital spend should be similar. should rise and end in‐line with the budget.
Operating Cost per Rateable Property Cumulative Rates Collected YTD (Total costs excluding depreciation and borrowing costs) 100.00% $1,600 90.00% $1,400 80.00% $1,200 70.00% $1,000 60.00% 50.00% $800 40.00% $600 30.00% $400 20.00% $200 10.00% $0 0.00% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
2019/20 Budgeted Trend Actual YTD Cumulative Cumulative Rates Collected 2018/19 Cumulative Rates Collected 2019/20
Comment: The trend line will show actual YTD cumulative operating costs per Comment: The trend line will show actual YTD cumulative rates collected as a rateable property against the budget. If the actual YTD line trends inline with percentage of total rates against the 2018/19 actual trend. This will provide a the budget then spending is consistent with budget. The operating costs comparison with how the Council is progressing with collecting rates compared include all costs except depreciation and borrowing costs. with the prior year.
Latrobe Council OPEN Agenda 10th February, 2020 Page 152 of 162 Income Statement for Latrobe Council for the Period 31 January 2020
Prior Year Actual Original Budget Current Budget YTD Budget YTD Actual Movement Variance Variance F/U Commentary 2018/19 2019/20 January + / (‐)%
INCOME Variance due to treatment of rates received in advance changing for financial year 2020 per national accounting standards ‐ will be addressed in Budget 4RV01 ‐ Rates, Levies & Annual Charges 7,374,896 7,652,124 7,652,124 7,652,124 7,452,102 (17,816) (200,022) ‐2.61% U review. In addition, supplementary valuations to come will provide further rates revenue 4RV02 ‐ User charges and fees 1,120,137 945,372 945,372 551,467 612,672 103,393 61,205 11.10% F Timing varies to budget ‐ Banksia revenue increased in January 2020 4RV03 ‐ Interest & Investment Revenue 274,732 238,392 238,392 139,062 113,658 13,323 (25,404) ‐18.27% U Reduced interest rates in FY20 Timing varies to budget ‐ dividends for Tas Water and Dulverton. Timing to be 4RV04 ‐ Other Income 2,310,960 1,491,560 1,491,560 1,092,910 888,880 213,310 (204,030) ‐18.67% U amended as part of budget mid‐year review. Additionally Inter‐Council reimbursements reflected in budget are recognised in direct costs 4RV05 ‐ Grants, subsidies, contributions and donations ‐ 1,796,860 1,729,368 1,729,368 414,802 415,060 0 258 0.06% F Operating Timing varies to budget ‐ receipt of final grant for Latrobe and Port Sorell Bus 4RV06 ‐ Grants, subsidies, contributions and donations ‐ Capital 1,568,212 604,116 604,116 170,949 151,647 0 (19,302) ‐11.29% U Stop 4RV07 ‐ Proceeds from the sale of assets 15,165 168 168 98 139,155 246 139,057 141894.91% F Trade in of Hilux during December, previous sale of tractor and truck 4RV08 ‐ Statutory fees and fines 283,368 285,876 285,876 166,761 205,637 12,792 38,876 23.31% F Timing varies to budget ‐ increased planning services income 4RV09 ‐ Contributions ‐ cash (Capital) 25,663 120,000 120,000 70,000 15,840 0 (54,160) ‐77.37% U Timing varies to budget ‐ mainly due to public open space contributions 4RV10 = Contributions ‐ non monetary assets 319,232 3,450,000 3,450,000 0000 NA Subdivisions to be recognised at year end 4RV11 ‐ Investment revenue from Water Corporation 382,000 382,000 382,000 0000 NA 4RV12 ‐ Share of net profit / (loss) of associate 311,725 94,860 94,860 0000 NA
TOTAL INCOME 15,782,951 16,993,836 16,993,836 10,258,173 9,994,650 325,248 (263,523) ‐2.57%
EXPENSES Inter‐Council reimbursements reflected in budget are recognised in direct costs and capital allocation of salaries are less than budget year to date. To be 6EX01 ‐ Employee Benefits 3,753,338 3,833,496 3,833,496 2,258,679 2,487,305 298,113 228,626 10.12% U addressed in budget review. Workers Compensation costs are greater than budgeted due to claims made. Timing varies to budget ‐ capital spend is under budget year to date resulting in 6EX03 ‐ Materials & Contracts 4,016,356 3,939,060 3,939,060 2,297,785 2,362,982 454,884 65,197 2.84% U greater operating costs 6EX04 ‐ Depreciation & Amortization 3,507,763 3,747,708 3,747,708 2,186,163 2,186,190 312,310 27 0.00% U 6EX05 ‐ Impairment 42,658 000000 NA 6EX06 ‐ Other Expenses 1,319,844 1,391,916 1,391,916 882,577 930,589 138,707 48,012 5.44% U Timing varies to budget ‐ including rates discounts 6EX07 ‐ Interest & Investment Losses 7,264 0 0 0 (750) 0 (750) 6EX08 = Cost of Assets Sold 102,873 000000
TOTAL EXPENSES 12,750,094 12,912,180 12,912,180 7,625,204 7,966,316 1,204,014 341,112 4.47%
Operating Surplus / (Deficit) 3,032,856 4,081,656 4,081,656 2,632,969 2,028,334 (878,766) (604,635) ‐22.96%
ADJUSTMENTS Capital grants received specifically for new or upgraded assets (1,349,000) (454,120) (454,120) (264,903) (151,647) Contributions ‐ cash (165,000) (165,000) (70,000) ‐ Grants for renewal of assets (220,000) Contributions ‐ non‐monetary assets (319,000) (3,450,000) (3,450,000) ‐ ‐ Grants received in advance ‐ current year (844,000) (860,422) (860,422) (501,913) ‐ This year's grants included in prior years income 790,000 843,550 843,550 492,071 492,333
Adjusted Underlying Result ‐ Surplus / (Deficit) 1,090,856 (4,336) (4,336) 2,288,223 2,369,020
Key F = Favourable Variance U = Unfavourable Variance YTD = Year To Date
Latrobe Council OPEN Agenda 10th February, 2020 Page 153 of 162 Balance Sheet for Latrobe Council as at 31 January 2020
YTD Actual PY Actual Year to date 19/20 Prior year 18/19 ASSETS Current Assets Cash Assets 10,067,934 9,641,675 Inventories Current 124,310 89,456 Receivables Current 474,007 359,320
Total Current Assets 10,666,251 10,090,452 Debtor Control Accounts Debtor Property 1,352,146 519,885
Total Debtor Control Accounts 1,352,146 519,885 Non Current Assets Non Current Investments 36,834,310 36,872,924
Total Non Current Assets 36,834,310 36,872,924 Property Plant & Equipments Buildings 24,029,157 24,413,109 Controlled Land 0 0 Depreciable Land 6,778,782 5,941,649 Furniture & Fittings 24,574 0 Heritage 4,391 4,391 Land Under Road 19,737,384 19,737,384 Non Depreciable 0 0 Office Equipment 112,822 194,803 Other Assets 53,720 51,491 Other Structures 8,412 0 Owned Freehold 18,743,474 18,455,525 Plant & Equipment 2,007,536 1,936,751 Roads, Bridges & Footpaths 83,667,947 84,288,640 Stormwater 21,435,238 21,395,096
Total Property Plant & Equipments 176,603,439 176,418,838 Intangibles Intangibles 576,205 541,841
Total Intangibles 576,205 541,841
TOTAL ASSETS 226,032,351 224,443,940
LIABILITIES Current Liabilities Payables Current 247,257 541,225 Payroll Clearing 84,861 31,254 Property Liabilities 1,830,676 1,890,462
Latrobe Council OPEN Agenda 10th February, 2020 Page 154 of 162 Balance Sheet for Latrobe Council as at 31 January 2020
YTD Actual PY Actual Year to date 19/20 Prior year 18/19 Provisions Current 1,183,884 1,067,271
Total Current Liabilities 3,346,678 3,530,211 Non Current Liabilities Interest Bearing Liabilities NC 601,633 601,633 Provisions NC 12,549,693 12,549,693
Total Non Current Liabilities 13,151,326 13,151,326
TOTAL LIABILITIES 16,498,004 16,681,537
NET ASSETS 209,534,346 207,762,403
EQUITY Non Current Liabilities Accumulated Surplus 104,524,927 108,071,853 Asset Revaluation Reserve 102,981,085 102,981,085 Current Year Surplus / (Deficit) 2,028,334 (3,290,535) Suspense 0 TOTAL EQUITY 209,534,346 207,762,403
Latrobe Council OPEN Agenda 10th February, 2020 Page 155 of 162 Summary by Institution Summary by Credit Rating CBA ANZ 4% 16% A1 / A 22%
20% Bendigo 51% A1+ / AA‐ NAB 78%
CASH AND INVESTMENTS BY INSTITUTION
Investment Rating (S&P Number Interest Average Average Investment short/long of Term Current Amount Accrued Term Interest % of Total Policy Institution term) Deposits Invested To Date (Days) Rate Funds Maximum AMP A2 / BBB 2$ 1,000,000 $ 4,132 186 1.90% 10% 20% ANZ A1+ / AA‐ 1$ 1,554,572 $ 1,423 365 1.26% 16% 80% Bendigo A2 / BBB 5$ 1,950,000 $ 6,956 164 1.59% 20% 20% NAB A1+ / AA‐ 7$ 5,100,000 $ 26,389 161 1.59% 51% 80% CBA A1+ / AA‐ 2 $ 351,587 $ 110 365 0.15% 4% 80% MyState A2 / BBB 1 $ 43 $ ‐ 365 0% 20%
Total Funds $ 9,956,202 $ 39,009 100%
CASH AND INVESTMENTS BY RISK CATEGORY
Investment Investment Rating (S&P Current Amount % of Total Policy Short term) Invested Funds Maximum A1+ / AA‐ $ 7,006,159 70.37% 100% A1 / A $ ‐ 0.00% 100% A2 / BBB $ 2,950,043 29.63% 60% $ ‐ 0.00% 60% A‐2 $ ‐ 0% 60% A3 $ ‐ 0% 20% Unrated $ ‐ 0% 0% Govt. Guaranteed $ ‐ 0% 100% Total Funds $ 9,956,202 100.00% Reconciliation to Cashflow Report Investment Balance Above $9,956,202 Cash Floats & Petty Cash $1,655 Special Committee Balances $108,389 Bank Reconciliation ‐ reconciling items $1,688 Closing CashLatrobe per Cashflow Council OPEN Report Agenda 10th February, 2020 Page$10,067,934 156 of 162 Latrobe Council Investment Report January 2020
Investment Details 30/06/2018 Interest Accrued Investment Rating (S&P Effective Short / Long Amount Term Quoted Interest Annual Investment Body Term) Date Lodged Maturity Date Invested (Days) Rate Interest Balance Q1 Q2 Jan‐20 Feb‐20 Mar‐20 Total Accrual Bendigo A2 / BBB+ 4/09/2019 4/03/2020 $250,000.00 182 1.60% 1.61% $250,000 $285 $1,008 $339.73 $1,633 NAB A1+ / AA‐ 12/08/2019 12/02/2020 $800,000.00 184 1.75% 1.75% $800,000 $1,879 $3,529 $1,189.04 $6,597 Bendigo A2 / BBB+ 20/08/2019 20/02/2020 $300,000.00 184 1.75% 1.75% $300,000 $590 $1,323 $445.89 $2,359 NAB A1+ / AA‐ 30/08/2019 2/03/2020 $1,100,000.00 185 1.63% 1.63% $1,100,000 $1,523 $4,519 $1,522.82 $7,565 AMP A2 / A‐ 4/09/2019 11/03/2020 $500,000.00 189 2.00% 2.00% $500,000 $712 $2,521 $849.32 $4,082 NAB A1+ / AA‐ 8/10/2019 6/04/2020 $700,000.00 181 1.57% 1.58% $700,000 $2,529 $933.40 $3,463 Bendigo A2 / BBB+ 30/10/2019 28/02/2020 $200,000.00 121 1.50% 1.51% $200,000 $510 $254.79 $764 NAB A1+ / AA‐ 30/10/2019 30/03/2020 $500,000.00 152 1.54% 1.55% $500,000 $1,308 $653.97 $1,962 Bendigo A2 / BBB+ 11/11/2019 11/05/2020 $500,000.00 182 1.50% 1.51% $500,000 $1,027 $636.99 $1,664 NAB A1+ / AA‐ 11/11/2019 10/02/2020 $500,000.00 91 1.55% 1.56% $500,000 $1,062 $658.22 $1,720 NAB A1+ / AA‐ 11/11/2019 9/04/2020 $1,000,000.00 150 1.53% 1.54% $1,000,000 $2,096 $1,299.45 $3,395 NAB A1+ / AA‐ 11/11/2019 11/05/2020 $500,000.00 182 1.52% 1.53% $500,000 $1,041 $645.48 $1,687 Bendigo A2 / BBB+ 13/01/2020 11/06/2020 $700,000.00 150 1.55% 1.56% $700,000 $0 $535.07 $535 AMP A2 / A‐ 29/01/2020 30/07/2020 $500,000.00 183 1.80% 1.80% $500,000 $0 $49.32 $49 $0 ANZ A1+ / AA‐ 31/01/2020 at call $1,554,571.98 365 1.25% 1.26% $1,554,572 $0 $1,423.30 $1,423 CBA A1+ / AA‐ at call $101.56 365 0.00% $102 $0 $0 MyState A2 / BBB at call $42.75 365 0.00% $43 $0 $0 CBA A1+ / AA‐ 31/01/2020 Working a/c $351,485.72 365 0.15% 0.15% $351,486 $0 $110 $110 Totals $9,956,202 $4,989 $22,473 $11,547 $0 $0 $39,009
Weighted Average Interest Rate 1.41% RBA Cash Rate 0.75% BBSW 90 Day Swap Rate 0.90%
Latrobe Council OPEN Agenda 10th February, 2020 Page 157 of 162 RATE COLLECTION REPORT 31‐Jan‐20 CURRENT PRIOR COMMENTS 31‐Jan‐20 31‐Jan‐19 $% $ %
Arrears ‐ 1 July 2019 $ (96,838) $ (79,201)
Rates & Charges Levied $ 7,745,945 $ 7,402,053
Supplementary Rates $ 85,660 $ 77,602 Total Demanded $ 7,734,767 $ 7,400,454
Refunds $ 26,295 $ 18,286 Receipts $ 5,987,496 77.4% $ 5,637,292 76.2%
Pensioner Remissions $ 423,761 5.5% $ 402,544 5.4% Council Remissions/Adjustments $ 51,337 0.7% $ 35,981 0.5% Discount $ 51,249 0.7% $ 46,392 0.6%
Rates Outstanding $ 1,220,924 15.8% $ 1,278,245 17.3%
Plus Rates in Credit $140,523 $126,979 $1,361,447 $1,405,223 Current $1,231,703 $1,280,123 Arrears $129,744 $125,100
3/02/2020 Collection Report - Latrobe Latrobe Council OPEN Agenda 10th February, 2020 Page 158 of 162 OUTSTANDING DEBTORS REPORT
31-January-2020
ACCOUNTS RECEIVABLE
Balance brought forward $ 108,116.34
Levied during month $ 238,166.29
Less paid during month $ 102,714.71
Adjustments/Credit notes $ 60,771.75 Refunds $ -
Current balance $ 182,796.17
Current $ 88,269.50 30 days $ 8,071.65 60 days & over $ 86,455.02 $ 182,796.17
Latrobe Council OPEN Agenda 10th February, 2020 Page 159 of 162 Latrobe Capital Expenditure as at January 2019/2020
Period Actual/Budget Year To Date Year To Date Budget/Actual Full Year Commentary Project Description Project Period Actual Period Budget Variance Actual Budget Variance Budget
Capital Expense Type: BUILD = Buildings C_10 BLD EPU New & Lewis St Units Gutterguard 100599 0 0 0 5 0 -5 0 Budget to be brought forward from FY19 Bldgs_EPU - Building Upgrade- Refurbish Interi 100620 0 0 0 1,224 0 -1,224 0 Budget to be brought forward from FY19 C_10 BLD EPU Construction 4 Units Hamilton Street 100633 0 0 0 28,235 0 -28,235 0 Budget to be brought forward from FY19 Port Sorell Surf Life saving Club redevelopment 104255 0 5,000 5,000 88 35,000 34,912 60,000 Timing varies to budget Latrobe Council Chambers 104256 0 4,167 4,167 5,284 29,169 23,885 50,004 Timing varies to budget Additional costs for completion of roof, budgeted for in Youth Centre 104257 0 833 833 23,162 5,831 -17,331 9,996 FY19 but charged in FY20 Banksia Centre - concept design 104277 0 4,167 4,167 0 29,169 29,169 50,004 Timing varies to budget C_10 BLD C/F Bldgs -LT Rec.Ground-Main Grandstand Ref 107247 0 4,832 4,832 20,724 33,824 13,100 57,984 Timing varies to budget C/F Bldgs -LT Rec.Ground - Tradewaste grease 107248 0 833 833 0 5,831 5,831 9,996 Timing varies to budget C/F Bldgs -Camp Banksia - Tradewaste grease 107249 0 833 833 0 5,831 5,831 9,996 Timing varies to budget C_10 BLD C/F Bldgs -LT Council Chambers-Refurbish Ame 107250 10,162 1,667 -8,495 30,844 11,669 -19,175 20,004 Completed project - ran over budget C/F Bldgs -Council Chambers-Security System 107251 0 4,167 4,167 30,050 29,169 -881 50,004 Timing varies to budget C_10 BLD C/F Bldgs -EPU Building Upgrades-Refurbish 107252 12,129 8,333 -3,796 64,189 58,331 -5,858 99,996 Timing varies to budget C_10 BLD C/F Bldgs -Axemans Hall - Refurbish Museum 107253 0 5,184 5,184 6,360 36,288 29,928 62,208 Timing varies to budget C/F Bldgs -AHOF- Tradewaste Grease trap 107254 0 833 833 0 5,831 5,831 9,996 Timing varies to budget C/F Bldgs -37 Faulkner Drive-Tradewaste grea 107255 0 833 833 7,883 5,831 -2,052 9,996 Timing varies to budget C/F Bldgs -LT Works - Install security 107256 0 833 833 3,488 5,831 2,344 9,996 Timing varies to budget Work complete, over budget due to additional security C/F Bldgs -Latrobe Depot-Refurbish Offices 107257 0 1,667 1,667 24,691 11,669 -13,022 20,004 works C/F AHOF-Revitalisation of Memorabilia 107259 0 454 454 0 3,178 3,178 5,448 Timing varies to budget Sub Total 22,291 44,636 22,345 246,227 312,452 66,225 535,632
Capital Expense Type: CPARK = Car Parks Over budget as per contractor seal & linemarking Reisz's Car park - SealReisz's Car park - Seal 104235 0 833 833 12,118 5,831 -6,287 9,996 quotes C/F Carpark Faulkner Dr Building improvement 107245 0 1,287 1,287 0 9,009 9,009 15,444 Timing varies to budget C-10 Warrawee Turning Circle - PWS 107289 1,557 0 -1,557 23,049 0 -23,049 0 To be reallocated to correct project Sub Total 1,557 2,120 563 35,168 14,840 -20,328 25,440
Capital Expense Type: FPATH = Footpaths C_10 FOOT Port Sorell Foreshore Path(Footpath) 100526 184 0 -184 184 0 -184 0 Additional kerb works required due to unknown Madeline St - FootpathRiver Rd to Twiss St, 210m 104231 17,082 1,417 -15,665 45,733 9,919 -35,814 17,004 property boundary location and footpath requirements. Project now complete. Westwind Drive footpath infill 104244 0 667 667 7,191 4,669 -2,522 8,004 Timing varies to budget River Rd, Latrobe walking track 104249 0 83,333 83,333 33,797 583,331 549,534 999,996 Timing varies to budget C/F Footpaths Benny St Pecival to Stanley 107242 0 8,333 8,333 0 58,331 58,331 99,996 Timing varies to budget Sub Total 17,266 93,750 76,484 86,905 656,250 569,345 1,125,000
Capital Expense Type: KC = Kerb & Channel On-site services and underground rock posed some C/F K & C Taroona St/Joyce St intersection R 107243 0 2,083 2,083 29,495 14,581 -14,914 24,996 challenges with completing the project. Project nearing completion - final expenditure likely to C_10 K&C C/F K&C Hamilton St - Kerb & Channel (190m 107244 12,085 4,167 -7,918 22,792 29,169 6,377 50,004 be about $25k. Sub Total 12,085 6,250 -5,835 52,286 43,750 -8,536 75,000
Capital Expense Type: LIMP = Land Improvements C_10 PKS Construct Gazebo Gilbert/Madeli 100635 0 0 0 5,005 0 -5,005 0 To be reallocated to correct project C_10 PKS Bosworth Park Playground 100638 0 0 0 2,342 0 -2,342 0 To be reallocated to correct project C_10 PKS Construct Gazebo Gilbert/Madeline St EPU 100644 0 0 0 -5,005 0 5,005 0 To be reallocated to correct project Land Imp_PS Caravan Park - Extension 100656 0 0 0 88 0 -88 0 To be reallocated to correct project Port Sorell Landfill Site 104258 40,575 50,000 9,425 319,292 350,000 30,708 600,000 Timing varies to budget Bells Parade near weir 104260 0 2,500 2,500 19,689 17,500 -2,189 30,000 Timing varies to budget Shade structure over Shearwater Park Playgorund 104261 0 1,667 1,667 0 11,669 11,669 20,004 Timing varies to budget Continue upgrade of beach accesses 104262 3,139 2,500 -639 19,214 17,500 -1,714 30,000 Timing varies to budget Completed project - ran over budget due to variation in Latrobe Recreation Ground - wicket expansion 104264 0 2,500 2,500 48,233 17,500 -30,733 30,000 materials and work required Port Sorell Tennis Club redevelopment 104266 0 25,000 25,000 0 175,000 175,000 300,000 Timing varies to budget Kings Park 104267 0 3,333 3,333 0 23,331 23,331 39,996 Timing varies to budget C_10 PKS Bosworth Park 104271 2,790 10,000 7,210 29,149 70,000 40,851 120,000 Timing varies to budget Land at Port Sorell 104273 0 0 0 287,949 312,500 24,551 312,500 Timing varies to budget Latrobe Croquet Club - Upgrade Boundary Fence 104498 0 0 0 8,412 0 -8,412 0 To be included in FY20 budget review C/F Land Imp-LTRec.Ground-Perkins Park Lighting 107258 0 11,333 11,333 168,212 79,331 -88,881 135,996 Additional budget to be brought forward from FY19 C_10 PKS C/F Land Imp-Pig Island Walking Track and Shelter 107260 0 1,250 1,250 13,698 8,750 -4,948 15,000 Timing varies to budget C_10 PKS C/F Land Imp-Bells Parade-Footpath & Garden Beds 107261 749 3,667 2,918 18,361 25,669 7,308 44,004 Timing varies to budget C/F Land Imp-Shearwater Park-Seats,Picnic tables 107263 0 1,667 1,667 904 11,669 10,765 20,004 Timing varies to budget
JBLACKWELL Page 1 of 3 03-Feb-2020 Latrobe Council OPEN Agenda 10th February, 2020 Page 160 of 162 Latrobe Capital Expenditure as at January 2019/2020
Period Actual/Budget Year To Date Year To Date Budget/Actual Full Year Commentary Project Description Project Period Actual Period Budget Variance Actual Budget Variance Budget C/F Land Imp-Port Sorell Strategic Plan 107264 0 8,333 8,333 0 58,331 58,331 99,996 Timing varies to budget C/F Land Imp-Port Sorell Carvan Park Strategy 107265 0 8,333 8,333 12,909 58,331 45,422 99,996 Timing varies to budget C_10 PKS C/F Land Imp-Bosworth Park - Toilets, Landscaping 107266 0 10,999 10,999 58,379 76,993 18,614 131,988 Timing varies to budget Sub Total 47,253 143,082 95,829 1,006,832 1,314,074 307,242 2,029,484
Capital Expense Type: MISC = Miscellaneous C_10 PRG LT Youth Centre-Digital Scoreboard 100688 0 0 0 3,780 0 -3,780 0 Prior year project - completed Misc-IT - Upgrade IT Software 100691 0 0 0 4,500 0 -4,500 0 Mitel Phone system upgrade - Finance querying IT - Upgrade IT Software Stage 2 100700 0 0 0 65 0 -65 0 To be reallocated to correct project C_10 PRG Gilbert St - Install Bike Racks 100715 0 0 0 2,701 0 -2,701 0 To be included in FY20 budget review George Street (north side)Lewis St to Hockey Fields infill 104234 0 1,292 1,292 0 9,044 9,044 15,504 Timing varies to budget Poyston Drive / Alexander Street junction 104238 0 2,500 2,500 0 17,500 17,500 30,000 Timing varies to budget Latrobe Bandroom 104254 0 8,333 8,333 0 58,331 58,331 99,996 Timing varies to budget Additional spend due to council works performed to Shearwater '7 day makeover' project 104259 413 8,333 7,920 108,938 58,331 -50,607 99,996 assist in project Port Sorell Strategic Plan 104263 0 8,333 8,333 7,923 58,331 50,408 99,996 Timing varies to budget Drinking fountains, showers 104268 2,319 2,500 181 2,319 17,500 15,181 30,000 Timing varies to budget Mens shed and adjacent storage area 104270 0 3,333 3,333 0 23,331 23,331 39,996 Timing varies to budget Latrobe Cemetery 104272 0 1,000 1,000 9,570 7,000 -2,570 12,000 Timing varies to budget Latrobe Swimming Pool 104274 105 2,917 2,812 32,725 20,419 -12,306 35,004 Timing varies to budget Banksia Centre - blinds 104275 0 673 673 8,818 4,711 -4,107 8,076 Completed project - ran over budget Banksia Centre - chairs 104276 0 1,533 1,533 15,756 10,731 -5,025 18,396 Timing varies to budget Live Pro software - knowledge bank and process storage 104278 0 1,000 1,000 7,708 7,000 -708 12,000 Timing varies to budget Technology One - Upgrade IT Software 104279 0 34,446 34,446 26,591 241,122 214,531 413,352 Timing varies to budget Sub Total 2,837 76,193 73,356 231,395 533,351 301,956 914,316
Capital Expense Type: MV = Motor Vehicles Replacement of Ford Focus to AWD pool vehicle 104286 0 0 0 0 35,000 35,000 35,000 Timing varies to budget SES 4X4-Ford Ranger 2008 Model 104289 0 0 0 0 35,000 35,000 35,000 Timing varies to budget Sub Total 0 0 0 0 70,000 70,000 70,000
Capital Expense Type: NA = Not Applicable Urban Parks & Reserves Upgrade/New Works 100300 0 0 0 -2,233 0 2,233 0 To be reallocated to correct project Sub Total 0 0 0 -2,233 0 2,233 0
Capital Expense Type: PL = Plant Plant 47-Roads Reach Mower 100667 0 0 0 15,898 0 -15,898 0 Budget to be brought forward from FY19 Plant 515 - single axel trailer 100673 0 0 0 11,628 0 -11,628 0 Budget to be brought forward from FY19 C_10 FLT Plant Kubota ZD1011-54 Zero Turn Mower 100684 0 0 0 23,389 0 -23,389 0 Budget to be brought forward from FY19 Plant Maintenance Truck 100685 0 0 0 107,883 0 -107,883 0 Budget to be brought forward from FY19 Plant 9 - Team Leader Planning and Regulatory Services 104280 0 0 0 0 22,000 22,000 22,000 Timing varies to budget Spray unit tractor implement 104281 0 0 0 8,095 15,000 6,905 15,000 Timing varies to budget YTD doesn't include the trade-in value ($14,545), the Replacement of 4x2 Single Cab Petrol Ute 104282 0 0 0 36,304 25,000 -11,304 25,000 final change-over costs should be $22,266 Replacement of4x2 Extra Cab Diesel Ute 104283 0 0 0 0 25,000 25,000 25,000 Timing varies to budget Replacement of 4x2 Single Cab Petrol Ute 104284 0 0 0 0 25,000 25,000 25,000 Timing varies to budget Replacement of 4x2 Single Cab Petrol Ute 104285 0 0 0 0 25,000 25,000 25,000 Timing varies to budget Nissan Truck 104287 0 0 0 0 130,000 130,000 130,000 Timing varies to budget Minor Plant Replacements 104288 0 0 0 11,293 20,000 8,707 20,000 Timing varies to budget Sub Total 0 0 0 214,489 287,000 72,511 287,000
Capital Expense Type: RRECON = Road Reconstructions Stanley St - Gilbert St to Cotton Street210m long reconstru 104232 138 15,000 14,862 6,622 105,000 98,378 180,000 Timing varies to budget Laura Street (east side) Alberta to Fenton St 104233 0 1,250 1,250 0 8,750 8,750 15,000 Timing varies to budget Club Drive - No. 20 to Alexander StReconstruct & stabilise 104236 333 16,667 16,334 333 116,669 116,336 200,004 Timing varies to budget River Road, Latrobe 104240 14,545 2,500 -12,045 16,399 17,500 1,101 30,000 Timing varies to budget Joyce Street / Dumbleton Street junction area 104241 0 29,167 29,167 49,551 204,169 154,618 350,004 Timing varies to budget Stanley Street to South Stanley St connection 104243 0 20,833 20,833 0 145,831 145,831 249,996 Timing varies to budget Old Deloraine Road 104245 0 5,000 5,000 41,568 35,000 -6,568 60,000 Timing varies to budget Gilbert Street - Bradshaw Street to Lewis Street 104246 0 3,333 3,333 0 23,331 23,331 39,996 Timing varies to budget Port Sorell Entrance 104247 0 833 833 293 5,831 5,538 9,996 Timing varies to budget Seymour Street road reserve 104248 19,617 6,250 -13,367 35,680 43,750 8,070 75,000 Timing varies to budget C_10 RDS 19/20 Torquay Road, Latrobe-Bus Turn Facility 104290 0 4,583 4,583 53,624 32,081 -21,543 54,996 Timing varies to budget C_10 RDS C/F Road Reconstruction Gilbert St/Hamilton 107239 0 1,667 1,667 18,045 11,669 -6,376 20,004 Timing varies to budget C/F Road Reconstruction Seal Northdown Lane 107240 0 833 833 8,843 5,831 -3,012 9,996 Timing varies to budget C_10 RDS C/F Road Reconstruction East Sassafras Road- 107241 0 4,167 4,167 32,173 29,169 -3,004 50,004 Timing varies to budget Sub Total 34,633 112,083 77,450 263,131 784,581 521,450 1,344,996
Capital Expense Type: RSEAL = Road Reseals
JBLACKWELL Page 2 of 3 03-Feb-2020 Latrobe Council OPEN Agenda 10th February, 2020 Page 161 of 162 Latrobe Capital Expenditure as at January 2019/2020
Period Actual/Budget Year To Date Year To Date Budget/Actual Full Year Commentary Project Description Project Period Actual Period Budget Variance Actual Budget Variance Budget C_10 RDS Annual Reseal Allocation 104239 0 29,167 29,167 318 204,169 203,851 350,004 Timing varies to budget Sub Total 0 29,167 29,167 318 204,169 203,851 350,004
Capital Expense Type: SWATER = Stormwater Tarleton Rd - Stage 1 104237 0 2,500 2,500 0 17,500 17,500 30,000 Timing varies to budget Budget to be updated in mid-year review to reflect Latrobe Stormwater Project 104250 232,350 12,500 -219,850 254,512 87,500 -167,012 150,000 Council approved Enduro spend Percival Street Latrobe 104251 0 1,667 1,667 0 11,669 11,669 20,004 Timing varies to budget Reibey Street - Pipe open drain 104253 0 10,000 10,000 32 70,000 69,968 120,000 Timing varies to budget Port Sorell Recreation Ground Precinct 104265 0 2,083 2,083 0 14,581 14,581 24,996 Timing varies to budget C/F Stormwater Poyston Creek / Pitcairn Stre 107246 0 1,667 1,667 15,578 11,669 -3,909 20,004 Timing varies to budget Sub Total 232,350 30,417 -201,933 270,122 212,919 -57,203 365,004
Capital Expense Type: WILD = Wild Mersey Mountain Bike Trail Masterplan 104269 0 8,777 8,777 0 61,439 61,439 105,324 Timing varies to budget C_10 PKS C/F Land Imp-Wild Mersey Mountain Bike Development 107262 74 10,417 10,343 146 72,919 72,773 125,004 Timing varies to budget Sub Total 74 19,194 19,120 146 134,358 134,212 230,328
Grand Total 370,346 556,892 186,546 2,404,785 4,567,744 2,162,959 7,352,204
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JBLACKWELL Page 3 of 3 03-Feb-2020 Latrobe Council OPEN Agenda 10th February, 2020 Page 162 of 162