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Sequim, WA June 26, 2017 5:00 PM REGULAR MEETING AGENDA "\;:---~1 4. SEQUIM CITY COUNCIL and ';.~,,,, TRANSPORTATION BENEFIT CITY OF DISTRICT Sequim Civic Center 152 West Cedar Street SEQUIM Sequim, WA June 26, 2017 5:00 PM Times are approximate and subject to change. All agenda items mciudmg pubhc heanngs may be addressed at any time after 6 p.m. WORK SESSION 1. Overview of the Six-Year Capital Improvement Program 2. Transportation Improvement Program - City of Sequim I Transportation Benefit District 3. 2018 Budget: Council Input on Priorities and Programs PLEDGE OF ALLEGIANCE ROLL CALL CHANGES TO THE AGENDA CEREMONIAL 4. Certificate of Recognition - Emily Straling 5. Resolution R2017-15 Recognizing Bobbie Usselman 6. Appoint Student Liaison(s) REPORTS Committee, Board and Liaison Student Liaison Report Presiding Officer City Manager • CERT Training Exercise Video PUBLIC COMMENTS Please limit comments to 3 minutes. Please see "Public Comments" rules attached. INFORMATION/COUNCIL QUESTIONS INVITED PUBLIC HEARINGS (Legislative) 7. Ordinance No. 2017-14 Amending Chapter 3.68 Rates and Fees CONSENT AGENDA 8. Approve/Acknowledge a. City Council Meeting Minutes -June 12, 2017 b. Claim Voucher Recap Dated 6/26/17 Total Payments $908,598.01 c. City Arts Advisory Commission 2016-2017 Annual Report d. Bell Hill Estates Findings and Conclusions City of Sequim City Council Meeting Agenda - June 26, 2017 Page - 1 Website address http:// sequimwa. gov UNFINISHED BUSINESS 9. Resolution R2017-12 Adopting Regional Agenda 10. Ordinance No. 2017-17 Updating the Comprehensive Emergency Management Plan 11. Guy Cole Update NEW BUSINESS 12. Award Contract for 5th and Mccurdy Booster Pump Station GOOD OF THE ORDER PUBLIC COMMENTS (Please limit comments to 3 minutes each) EXECUTIVE SESSION - Potential Litigation NEXT MEETING DATE July 10, 2017 (5:00 p.m.) and July 24, 2017 (6:00 p.m.) These times are subject to change. Please check our website for any updates. You may also sign up for email notifications at http://sequimwa.gov/list.aspx. ADJOURNMENT NOTE: Items presented by members of the public during the Council meeting become a public document. Please submit them to the Clerk or her representative. Copies of public documents from Council meetings are available at the City Clerk's Office. PUBLIC HEARING PROCEDURES 1) Members of the public wishing to comment at the public hearing are to sign in with the Clerk giving their names, address, and the agenda item. 2) The Mayor may limit the speaker time for each speaker subject to council concurrence and may also change the order of testimony to maintain a logical sequence. 3) All comments by speakers shall be made from the speaker's rostrum and any individual making comments shall first give their name and address for the official record. 4) No comments shall be made from any other location and anyone making "out of order" comments shall be subject to removal from the meeting. 5) There will be no demonstrations during or at the conclusion of anyone' s presentation. 6) These rules are intended to promote an orderly system of holding a public hearing, to give every person an opportunity to be heard and to ensure that no individuals are embarrassed by exercising their right of free speech. NOTE: Items presented by members of the public during the Council meeting become a public document. Please submit them to the Clerk or her representative. Copies of public documents from Council meetings are available at the City Clerk's Office. PUBLIC COMMENTS Although no public comment is required to be provided for at City Council meetings, City Council members have provided for two public comment periods. Not all agenda items are appropriate for public comment. Matters which are or were the subject of a public hearing for which required notice was given are topics where public comment outside of the public announced hearing are not allowed by law. Matters that may affect liability for the City are not appropriate for comments from the public even though it may be an agenda item. Frequently questions from the audience to the council or to staff or to consultants are not appropriate to answer at a council meeting. The chairperson will explain when public comment is not appropriate as the need may arise. If you wish to comment on a Public Hearing item, please sign up on the specific Public Hearing sign up sheet. Public Comment Rules: 1. Come to the lectern; state your name, address, and topic for the record. 2. Please limit your comments to 3 minutes. 3. Please refer to the sign-in sheet for additional rules. City of Sequim City Council Meeting Agenda - June 26, 2017 Page - 2 Website address http: //sequimwa.gov AGENDA ITEM #__...1 ....... _ SEQUIM CITY COUNCIL AGENDA COVER SHEET MEETING DATE: June 26, 2017 FROM: David Garlington, P.E. dmg Public Works Director Initials SUBJECT/ISSUE: Overview of the City of Sequim's 6-year Capital Improvement Program (CIP) Discussion dates I , I I CATEGORYD Time Needed for City Manager Report ~ Work Session Presentation D Public Hearing D Consent Agenda 40 min. D Unfinished Business D New Business Reviewed by Initials Date Joseph D. Irvin, Actinq City Manager JOI 6/20/2017 Matt Klontz, P.E., City Enqineer Kristina Nelson-Gross, City Attorney KNG 6/20/17 Sue Hagener, Administrative Services Director SH 6/19/2017 Karen Kuznek-Reese, City Clerk KKR 6/20/17 PROBLEM/ISSUE STATEMENT: The City's Public Works and Finance Departments are currently preparing the (2018- 2023) 6-year Capital Improvement Program (CIP). The CIP is both a scheduling and anticipated funding document that programs realistic improvements the City intends to make during a 6-year time period. The CIP does not appropriate funds or replace the Capital Facilities Element of the Comprehensive Plan; instead, it functions as a financial planning tool, guiding the actual appropriations that are made by the City Council through adoption of the annual budget. The CIP is to be updated annually as part of the City's budget process to reflect City Council goals and changes in the availability of funds and the anticipated schedule for planned improvements. ATTACHMENTS: 1) Draft CIP Project Summary (Project Title, Schedule, & Estimated Cost) DISCUSSION/ANALYSIS: The CIP is one of the vital implementation tools that work in concert with the Comprehensive Plan's Capital Facilities/Utilities and Transportation Elements, and the City's Long Range Financial Plan to fulfill the goals and visions of the Land Use Page 1 of2 Element of the Comprehensive Plan. The document is also used to validate the need for grant funds, state subsidized loans and other financial borrowing instruments needed to fund improvements. All of these policy actions must be coordinated and consistent with each other. While the Comprehensive Plan articulates the vision and goals for how Sequim will develop over the next 20 years, it is the CIP that makes the critical link between the City's physical planning policy and the financial resources needed to maintain or improve public services. Sequim has five Capital Facilities Plans (CFP) which provide long-range policy guidance for the development of capital improvements over a 20-year horizon. They are: The Parks and Recreation Master Plan (2015), Transportation Master Plan (2013), General Sewer Master Plan (2013), Water System Comprehensive Plan (2013), and the Stormwater Master Plan (2016). Each CFP contains an inventory of existing publicly­ owned capital facilities describing their locations and capacities; a forecast of schedule and costs for new or refurbished capital facilities; and the proposed locations and capacities of new or expanded capital facilities. Each CFP also recommends a strategy to finance those facilities with either public funds or through developer exactions. FINANCIAL IMPLICATIONS: The forecasted cost to deliver the 2018-2023 CIP is $56 million. RECOMMENDATION: Staff is requesting City Council provide input on the list of proposed projects (included as part of the 6-year CIP) to ensure Council's priority projects are scheduled appropriately. Staff will be holding a public meeting with the Planning Commission on July 18, 2017 and will ask them to recommend City Council approve the 6-year CIP. Staff is also preparing to bring the official 6-year CIP back to City Council on July 24, 2017 for adoption. MOTION: None at this time. Page 2 of2 Attachment 1 SEQ_l-1\1 2018-2023 - All Funds Funding Summary and Es~mated Cost 2022_ 1_ 2023 6-vear - 2018 1 2019 I 2020 io21- ! - -1- _1 Estimate ! Estimate Estimate Estimate \ Estimate _ Estimate Plan Total Capital Facilities Fund --·- -,-- --i- - ,----- 1 - j Facility Improvement I I I -----, J CFL-012FI City Shop Upgrade and Expansion I 500 500 1,000 I I I I I I ! I CFL-014FI EV Chargers I 131 ! I I I I 131 I CFL-013FI Fuel Station at City Shop Property I 219 i I I i 219 I CFL-007FI Public Works Facilities Property Development 53 I 54 I 55 I 57 58 I 59 I 336 i Capital Facilities Fund Total i 53 1 404 j 555 1 557 58 / 59 \ 1,686 ! Parks Restricted Fund --- I Facility lmprovem;~-t I PRK-052FI Carrie Blake Park Bridges I I 69 I 597 ! I I 666 j I PRK-015FI Carrie Blake Park Pickleball Courts 215 J I I I I 215 I PRK-017FI Carrie Blake Park Tennis Courts I 404 I I I I 404 1 PRK-045FI City Wide Park Land Acquisition I I 200 I 200 I 400 I PRK-049FI Gerhardt Park Master Plan I I 53 1 I I 53 I PRK-044FI Gerhart Park Building Removal and Restoration I 75 i 75 75 I 75 1 300 PRK-047FI Gerhart Park Child Play Equipment I 60 I 60 PRK-013FI Guy Cole Parking Lot Overlay and Drainage Improvements I 326 I 326 PRK-01 BFI Keeler Park Access and Parking 250 250 PRK-050FI Keeler Park Master Plan 34 34 PRK-019FI Keeler Park Pedestrian Boardwalk 204 204 PRK-051FI Pave Reuse Demo Parking Lot 359 i 359 PRK-048FI Playground Equipment - Move and Upgrade 68 68 PRK-046FI Reuse Demo Site Band Shell Tiered Seating 196 196 Parks Restricted Fund Total 574 525 1 470 732 505 729 I 3,535 Sewer Restricted Fund i Collection System i 3081 -· I SRR-001 CS Cedar Street Sewer Improvement I I 308 J I SRR-014CS East Fir Street Sewer Replacement I I i 287 I 1,446 ! 7ao I 2,513 I SRR-005CS East Sequim Sewer Improvement No.
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