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Microsoft Dynamics AX for Government Microsoft Dynamics AX for Government Take the next step forward Governments are energetic, fast-moving and constantly changing. Leaders and elected officials have to balance growing constituent needs with reduced budgets, evolving regulatory climates, and “With an ERP solution increased oversight. Today’s governments are also facing powerful forces of change, from political movements to new technology. To meeting modern address this ever-changing environment, governments need to have industry standards, quick access to information that enables them to remain fluid and proactive with the decision-making process and responsive to Hamilton City Council constituents. Government employees need flexible tools that help ensured improved them collaborate easily and stay productive wherever they are and however they communicate. compliance with financial reporting rules Microsoft’s vision is to create opportunities within government to provide extraordinary value to workers and leaders as well as citizens and regulations, whilst and constituents; change the way government runs from within and providing HCC with a change the way government interacts with the world. This transformation won’t come by accident; it requires a strategic platform to leverage for approach to make that a reality today and sustainable for the future. better financial insights A well-defined enterprise resource planning (ERP) strategy with Microsoft Dynamics AX at its center can help governments leading to improved modernize their workplaces, operate transparently, meet compliance organizational decision requirements, and maintain fiscal accountability—all with a low total making and cost of ownership (TCO) and fast time to value. performance.” Microsoft Dynamics AX is different because it was designed and built intentionally for the public sector, providing real-time insights and analysis on up-to-date financial and operational performance to Richard Briggs enable confident decision-making. Chief Financial Officer, Hamilton City Council, A powerful, forward-looking ERP solution specifically developed for New Zealand how governments work means a unique solution that can quickly help government attain three key objectives: People-Centric Productivity Citizen Value Creation Government Cost Management With Microsoft solutions, govenrments can do NEW with less, by building on existing investments at their own pace to create a modernization approach that works today and is sustainable into the future. Microsoft and our partners bring cloud, Big Data, mobile, and social technologies together in solutions that empower govnerments to put people first. Imagine what’s next! 2 Accounting Standards Board) and IPSAS People -Centric (International Public Sector Accounting Standards). Productivity Get more value out of existing data with Increase workload efficiencies for staff by agile financial dimensions. Powerful, providing easy and secure access to the embedded analytics and reporting capabilities information and tools they need to perform put business intelligence in the hands of the their individual roles and by enhancing business people who need it without requiring additional intelligence. development or complex integrations. New insights into the business of governing can be Empower workers with secure real-time obtained and trade-offs between different access to the information they need. Tailored decisions and results assessed. Configurable, Role Centers, e.g. Budget Manager and flexible budget controls provide the ability to Treasurer, provide individuals with a strategically align limited resources with budget personalized experience that presents the objectives while instant analysis and up-to-the- information, tools and tasks relevant to their minute financial tracking provide workers with roles, allowing them to access and find what insight to make timely, fiscally responsible they need, rather than calling on specialists for decisions to support vital citizen and constituent information. Users can prioritize tasks, take services. advantage of intuitive navigation and report generation, and connect key business processes with results. Powerful business intelligence capabilities aid with effective decision-making Role Centers provide customized information to users Increase intra- and interagency collaboration, communication and Reduce time required for routine tasks. Easy- satisfaction. Sharing of information through to-use Employee Self-Service accommodates SharePoint-based Portals and Services as well as common processes such as rapid ordering, Lync and Yammer translates to fewer travel expense authorizations, and approvals. miscommunications, decreased errors and improved relationships, as the flow of Simplify data entry with a flexible fund-based information within the agency and between chart of accounts that addresses accounting agencies becomes smoother, consistent and requirements issued by GASB (Government accurate. 3 Reduce time spent on vendor relationship time. Since Microsoft Dynamics AX is purpose- management. Vendor self-reliance is built for government and modeled on real- promoted due to self-service capabilities that world scenarios, powerful, robust industry- simplify information sharing, thus improving specific capabilities are available right out of the collaboration efforts and relieving the burden box, substantially reducing the need for custom on government workers. development or deployment of third-party software, yet it is flexible enough to be Adapt nimbly to changing legislative and configured as your organization’s needs shift administrative requirements with real-time and evolve. An expansive partner ecosystem insight, configurable workflow, and date with a broad portfolio of ISV solutions exists for effectivity. Systems and workflow can be this purpose. quickly updated to reflect the latest legal and administrative requirements, so employees can Avoid further IT expenditures due to obtain and provide accurate real-time data, thus seamless interoperability with existing supporting transparency, a more open systems. Microsoft Dynamics AX works closely government and a greater level of with familiar Microsoft business productivity accountability. applications and IT infrastructure technology, including Microsoft Office, Microsoft SharePoint, Provide a comfortable and familiar user and Microsoft SQL Server. This integration experience. Workers are already proficient extends the value of the ERP solution and other with the Microsoft suite of products, and IT investments and makes it easier for Microsoft Dynamics AX seamlessly integrates developers to assimilate functionality with with business productivity applications, so legacy or other systems. deployment is swift, and daily use becomes agile, straightforward and conducive to “Overall, we have saved time and increased productivity. operational costs by up to 30 percent. Today DIMTS is doing more work with Government Cost the same set of people and same skill Management sets.” Bhaskar Basak Vice President, Delhi Integrated Multi-Modal Transit System Ltd. Manage the cost of governing more proficiently and accomplish more with less by adopting Save money by sharing solutions and tools that quickly integrate with existing infrastructure, enhance usability, and provide services between various departments, insight into current systems. organizations and data centers. Cut maintenance expenditures and other costs all Gain comprehensive functionality quickly while creating synergy, sharing intelligence, and with low start-up costs and shortened set-up increasing levels of collaboration, 4 communication and productivity. Optimize the spending of taxpayer funds. Make the most of taxpayer dollars by carefully tracking revenues, expenditures, and personnel Reduce training costs. Workers’ existing resources against defined budget objectives, familiarity with the “look and feel” of Microsoft and managing complex regulatory, budget and suite of products equates to a simple, intuitive grant compliance requirements. Increased user experience and minimal training costs. government worker efficiency, improved inter- and intra-agency collaboration and communication, and less bureaucracy also Achieve organization-wide accountability. translate to spending taxpayer money more Since Microsoft Dynamics AX proactively tracks efficiently. revenues, expenditures and personnel resources against defined budget objectives. Improve delivery of citizen services and respond to the changing needs of citizens Address and adapt to legislative mandates and constituents. Access to real-time and administrative requirements with real- information drives more citizen-centric time insight and configurable workflows. decision-making, as deeper insight is gained Manage complex regulatory, budgetary and into citizens’ needs, and business processes are grant compliance requirements and multi-year, adjusted accordingly for better service delivery. multi-funded projects and provide timely Use of integrated customer relationship reimbursements, maximizing the efficient use of management (CRM) tools allows employees to taxpayer dollars. solve citizen and constituent challenges faster and more completely, as consolidation of citizen Anticipate and avoid budget overruns before information afforded by the use of CRM funds are committed. Role-based security provides a holistic view, resulting in better enforces better control and accountability. tracking, improved resolution of issues and trend detection and enhanced business
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