Wednesday, 30 June 2021
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Minutes of a meeting of the Tararua District Council held in the Council Chamber, 26 Gordon Street, Dannevirke on Wednesday 30 June 2021 commencing at 1.00pm. 1. Present Her Worship the Mayor - Mrs T H Collis, Crs E L Peeti-Webber (Deputy Mayor), A K Franklin, S A Hull, C J Isaacson, P A Johns, K A Sutherland, R A Treder and S M Wards. In Attendance Mr B Nicholson - Chief Executive Mr R Taylor - Manager - Democracy Services Mr R Suppiah - Group Manager - Corporate Mr C Chapman - Group Manager - Infrastructure Ms T Love - Group Manager - Operations Mr P Wimsett - Manager Strategy and Climate Change Mr D Watson - Manager - Special Projects Mr A Gosney - Project Management Office Lead Mr C McKay - Finance Manager Mrs S Walshe - Senior Financial Accountant Ms E Roberts - Revenue Manager Mr D Geary - Director - Tararua Alliance Ms D Perera - Appointed Auditor - Audit New Zealand (for item 11.2) Speaker in the public forum and those as outlined in the Pūkaha National Wildlife Centre item of business 11.4 2. Council Prayer 2.1 Mayor Tracey Collis opened the meeting with a Council Prayer. 3. Apologies 3.1 Nil 4. Public Forum 4.1 Mongrel Mob Barbarians 4.1.1 Luke Smith speaking on behalf of the Mongrel Mob Barbarians referred to the focus of their chapter’s gang members in Dannevirke directed to enabling the development of youth as its priority and purpose. 4.1.2 In speaking on this matter Luke Smith emphasised methamphetamine is not part of their activities and culture, and the Mongrel Mob Barbarians is here to help and not wreck Dannevirke. It is seeking to “build bridges” and enhance its image through a strengthened relationship with the community and Council. 5. Notification of Items Not on the Agenda 5.1 Nil 6. Declarations of Conflicts of Interest in Relation to this Meeting’s Items of Business 6.1 Cr Raylene Treder declared a conflict of interest regarding item of business 13.1 concerning funding support requests presented for Council’s consideration. 7. Personal Matters 7.1 Nil 8. Confirmation of Minutes 8.1 That the minutes of the Council meetings held on 18 and 26 May 2021 (as circulated) be confirmed as true and accurate records of the meetings. Crs Johns/Treder Carried 9. Any Matters Arising from the Minutes not otherwise dealt with in the Agenda 9.1 Nil 10. Community Boards and Community Committees Reports 10.1 Woodville Districts' Vision 10.1.1 That the report of the Woodville Districts’ Vision meeting held on 1 June 2021 (as circulated) be received. Crs Isaacson/Wards Carried Page 2 Meeting of Tararua District Council – 30 June 2021 10.1.2 Department of Conservation Event Ashhurst and Manawatu Gorge 10.1.2.1 Council await to receive further information regarding the arrangements for the upcoming Department of Conservation event in September “Everyday Kaitiaki: Te Apiti”. 10.1.3 Discretionary Grants 10.1.3.1 It is noted Woodville Districts’ Vision Executive Committee is proposing to change the way its discretionary grants scheme is carried out, and move to providing a set period in which to apply resulting in one advertising event. 10.1.3.2 This may disadvantage applicants in respect of the timing of community groups programmes and projects, and some flexibility would assist to alleviate that matter. 10.2 Pahiatua On Track 10.2.1 That the report of the Pahiatua On Track meeting held on 2 June 2021 (as circulated) be received. Crs Isaacson/Wards Carried 10.3 Dannevirke Community Board 10.3.1 That the report of the Dannevirke Community Board meeting held on 8 June 2021 (as circulated) be received. Crs Isaacson/Wards Carried 10.4 Eketāhuna Community Board 10.4.1 That the report of the Eketāhuna Community Board meeting held on 14 June 2021 (as circulated) be received. Crs Isaacson/Wards Carried 11. Reports 11.1 Audit and Risk Committee 11.1.1 That the report of the Audit and Risk Committee meeting held on 22 June 2021 (as circulated) be received. Crs Sutherland/Treder Carried Meeting of Tararua District Council – 30 June 2021 Page 3 11.2 Adoption of the Long Term Plan 2021/2031 and Schedule of Fees and Charges for the 2021/2022 Financial Year 11.2.1 Audit New Zealand Appointed Auditor Debbie Perera advised an unmodified audit opinion is issued on Council’s Long Term Plan with an emphasis of matter paragraph regarding the uncertainty from the three waters reform. The audit included looking at Council’s ability to deliver the capital expenditure programme, with it being agreed its basis is considered to be reasonable and achievable. 11.2.2 Group Manager - Corporate Raj Suppiah spoke on the challenges of preparing this Long Term Plan during the period of the Covid-19 pandemic, climate change and a growing and changing district. It also reflected the return of the four community wellbeings, a new vision and mission, and continuing to build and strengthen Council’s relationships with its iwi partners. 11.2.3 In speaking on the presentation of the Long Term Plan developed for adoption following consultation Raj made reference to the increased rates requirement providing opportunities to take advantage of changes happening in the district. 11.2.4 The total rates increase for year 1 is 9.44% compared to the 9.82% consulted on with the community, which is noticeably the largest increase in the past decade. This also occurred at the time of the district rating valuations reflecting significant increases, and having varying outcomes on the sector distribution incidence and impacts particularly relating to some outlier farming properties where this is more pronounced. 11.2.5 Finance Manager Cameron McKay elaborated on the Financial Strategy that is at the core of the Long Term Plan. This provides a financial framework for making decisions and outlines how Council intends to manage its finances prudently for the next ten years, and the impacts on rates, debt, levels of service and investments. 11.2.6 With regard to levels of service and performance measures Cameron spoke on the introduction of 16 new measures, with the Long Term Plan including a total of 100 performance measures compared to 112 in the 2018/2028 Long Term Plan. 11.2.7 Thanks are conveyed to Audit New Zealand, the Mayor, Councillors and staff for the significant time and commitment given to developing and completing the Long Term Plan recommended for adoption. 11.2.8 That the report from the Group Manager - Corporate dated 23 June 2021 concerning the adoption of the Long Term Plan 2021/2031 and Schedule of Fees and Charges for the 2021/2022 Financial Year (as circulated) be received, and That the Audit and Risk Committee recommend to Council as follows: Page 4 Meeting of Tararua District Council – 30 June 2021 That in accordance with Section 100 of the Local Government Act 2002, Council confirm the Long Term Plan budgets have been prepared based on reasonable judgement and assumptions and it considers the projected financial results, including the projected operating deficit over the ten year period to be financially prudent given its financial position, the cumulative surplus projected over the ten year period and its financial management policies, and That having undertaken the Special Consultative Procedure in accordance with Sections 82, 82A and 102 of the Local Government Act 2002, Council adopt the following policies (as included in the Long Term Plan 2021/2031): • Revenue and Financing Policy • Rating Remission Policies • Financial Contributions Policy And that in accordance with the requirements of Sections 101A and 101B of the Local Government Act 2002, Council adopt the Financial Strategy as contained in the final Long Term Plan 2021/2031 and the Infrastructure Strategy, and That pursuant to Section 93 of the Local Government Act 2002, Council adopt the final Long Term Plan 2021/2031 and the 2021/2022 Fees and Charges Schedule, and That the Chief Executive be authorised to approve any minor accuracy, grammatical or formatting amendments prior to the Long Term Plan 2021/2031 going to print. Crs Hull/Johns Carried 11.3 Rates Resolution for the 2021/2022 Financial Year 11.3.1 That the report from the Revenue Manager dated 23 June 2021 concerning the rates resolution for the 2021/2022 financial year (as circulated) be received, and That the Tararua District Council resolves to set the rates under Section 23 of the Local Government (Rating) Act 2002, the due dates for payment under Section 24 of the Local Government (Rating) Act 2002 and authorise the addition of penalties for unpaid rates under Section 57 of the Local Government (Rating) Act 2002 for the year commencing on 1 July 2021 and ending on 30 June 2022 as follows: Please note: • All references to sections are to sections of the Local Government (Rating) Act 2002. • All amounts stated are GST inclusive. Meeting of Tararua District Council – 30 June 2021 Page 5 General Rate Pursuant to Sections 13(2)(a) and 14, a general rate in the dollar of $0.00140386 of land value per rating unit in the district. Uniform Annual General Charge Pursuant to Section 15(1)(a), a uniform annual general charge as a fixed amount of $595.57 per rating unit in the district. Libraries and Swimming Pools Pursuant to Sections 16(3)(a) and 16(4)(a), a targeted rate as a fixed amount of $283.64 per rating unit in the district. Specified Services Targeted Differential Rate Pursuant to Sections 16(3)(b) and 16(4)(b), a rate in the dollar of land value for Urban properties, and capital value for Industrial/Commercial properties as follows: Urban properties $0.00035334 Industrial/Commercial properties Rural $0.00113589 Industrial/Commercial properties Urban $0.00165049 District-wide Roading Rate Pursuant to Sections 16(3)(a) and 16(4)(a), a uniform rate in the dollar of $0.00120021 on the land value per rating unit in the district.