Mayor and Council Members FROM
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MEMORANDUM TO: Mayor and Council Members FROM: Brian Maxwell, City Manager DATE: January 16th, 2015 RE: City Manager Report Attached for your review and information is the subject report for the period ending December 31, 2014. The report’s format is consistent with last month’s report providing key operational results and updates on projects. This City achieved some major accomplishments in December and early January, specifically: 1. The demolition of the former Police substation at 53rd and Ave S has begun and plans for park use are advancing; 2. All defective water meter end‐points for residential meters have now been replaced and work is now beginning on larger commercial meters; 3. Improved meter routes have been developed and implemented to speed meter reading efforts; 4. Efforts to secure a new Public Works facility continue to advance with GLO assistance; 5. Office space for the City Auditor has been secured at the Old Central Cultural Center; 6. Comptroller Tammy Jacobs was promoted to Assistant Finance Director; 7. Bids have been received on both 53rd and 43rd road projects and are being evaluated; 8. Curb, gutter and sidewalk repairs continue; however, inclement weather has created a delay, but we are hopeful we can get crews working again soon with completion still projected for March 2015; and 9. The Interlocal agreement, Memorandum of Understanding, and contract amendment with AECOM for the Lee and Joe Jamail Bay Park, formerly Washington Park, has been approved by Galveston County to package the project as one construction project. If the report’s contents raise any questions, or if you seek clarification on any of the discussion items within the report, please contact me directly. CITY MANAGER’S REPORT – DECEMBER 2014 IDC NEIGHBORHOOD IMPROVEMENTS Sidewalk and Ramp Construction (District 1, District 2) Sidewalk repairs completed in the in the San Jacinto neighborhood. Crews are now working in the Old Central Carver Park neighborhood, working east to west. On schedule to complete sidewalk repairs by the end of February to early March. Curb & Gutter Repairs (District 2, District 4, District 5) Work completed in the Channelview, Colony Park, Back Bay neighborhoods, and finishing up work in Denver Court and Fort Crockett neighborhoods. Contractor will then move north to make repairs in District 4 (Lasker Park neighborhood), and then east to make repairs in District 2 (Kempner Park and San Jacinto neighborhoods). Cold temperatures and inclement weather delayed progress. Approximately 41% of the project is completed (3,200 of 8,150 linear feet), with contractor estimating work to be completed by end of February to early March. 27th Street Corridor Master Plan (District 1, District 2) PBK gave update to the IDC on January 5th. Meeting with Old Central Cultural Center today (January 9th), and PBK will give a workshop presentation to Council on January 22nd. 5301 Avenue S – Site Demolition (District 4, District 5) Demolition began the first week of January. Contractor expects project to be completed within 5 to 6 weeks, barring any weather delays. Lee and Joe Jamail Bay Park, formerly Washington Park (District 5) County Commission has approved the Interlocal agreement, Memorandum of Understanding, and contract amendment with AECOM to package project as one construction project. County staff to meet with AECOM project manager and City staff next week to discuss next steps. Lighting for Wright Cuney Park (District 1) Installed and completed. Lindale Park, parking lot (District 3) Soil boring tests completed. Coordinating with Public Works on updated cost estimates to determine if job is within budget. May possibly utilize Parks Package #1 funds to assist in the construction costs. Robert Cohen (aka Offatt’s Point) traffic diverters at Broadway & 62nd/63rd/64th Street (District 5) Design work completed, and TxDOT approved permit for this project on December 19th. Construction cost estimated to be $40,000 to $50,000. Recommendation that the construction of these traffic diverters be funded from the second round of neighborhood improvement funds. Pavement removal at Sears Building (District 3) Project completed by Public Works and Parks Department staff, and they did a great job! East End streetlights (District 3) CenterPoint has installed all of the light poles. Contractor ran into difficulties running the underground conduit and wiring, though they are continuing to work around underground gas/water/sewer utilities to complete the project. Downtown streetlights (District 3) Funding has been approved by IDC and City Council. Coordinating with CenterPoint Energy on the purchase and installation – likely to take place after East End lights are completed. Gulf Village Neighborhood Sign (District 5) Contractor to send staff material sample to run by neighborhood for final approval. Once material and design is approved by neighborhood, construction of signs will take 3 or 4 weeks, followed by installation. Bulkhead Replacement (District 6) Construction completed on October 9th. City Hall Landscaping & Beautification (District 1) Trees were the first phase of landscaping to be installed, with additional plantings later this winter or early spring, depending on the planting schedule. AIRPORT Warehouse Demolition on Mustang Road Warehouses on Mustang Drive are planned to be demolished this month; this was the former Schlitterbahn warehouse. Schlitterbahn now houses their goods/supplies in the former Galveston Health & Racquet Club. Demolition will make way for the next expansion of Galveston Island Water Park. Airport Roadway Improvements The Airport opened bids for roadway improvements, with Mullen Asphalt having the lowest most responsive bid of $1,042,283.70. A pre‐construction meeting was held Thursday, January 8th, with the “Notice to Proceed” issued Monday, January 12th, Equipment is now on‐site, mobilizing the project. The target date for completion is still May/June 2015. This project was approved by City Council on November 24th. South Hangar Taxiway Access The airport opened up bids for the development of additional taxiways for hangar development the lowest most responsive bid was Webber at $2,367,300.00. This project will assist in the development of 15 new hangars, this project is estimated to be completed by May 2015. The project was approved by City Council on November 24th. The project will begin the middle of January 2015. Fixed Base Operator (FBO) A new FBO is under construction with plans for a soft opening in March 2015. They will offer aviation fuel, heavy maintenance, flight training, and rental cars to the public along with additional amenities. Airport Security Fencing The airport is preparing to begin design for new and improved security fencing for the airport perimeter, construction should begin in July 2015. BUILDING DIVISION During the month of November, 331 permits were issued with a job value of $7,911.949.89, and a permit fee collection of $ 57,972.68. Please see Appendix I. CODE ENFORCEMENT DEPARTMENT Code Enforcement cleaned up 24 properties for non‐compliance in December, 2014. There were five (5) structures torn down by owner. We had one structure torn down that went before the Court of Record. There were five (5) structures that went before the Court of Record in December. 53 court cases for the month of December CUSTOMER SERVICE ‐ UTILITY BILLING We completed testing the endpoints replaced by Badger’s subcontractor Vanguard. They are reading properly in the utility billing system. All meters are functioning properly. The number of unreadable meters dropped from 4,516 in November to 3,810 in December, as endpoint replacement work continues. The water meter end‐point replacement project for residential meters has been completed (January 2015), well in advance of its March 31, 2015 deadline.Testing phase of the new meter routing system has been completed. The number of days it takes to read meters monthly has dropped from 7 days to 4 days. Implementation occurred in January 2015. We continue to address the growing number of customers requesting payment arrangements to pay off their balance. There are ninety active payment arrangements and seventy eight payment arrangements in default. We have the option in our billing system to track payment arrangements, and have accepted payment arrangements to avoid cutting off water service. [NOTE: The city does not have an Ordinance that allows customers to enter into payment arrangements to pay off their past due balance. We are drafting a recommendation to bring to the city manager for review on this issue.] DISASTER RECOVERY Of 518 FEMA Project Worksheets written for the City of Galveston, 330 are complete, 46 are pending site visits to confirm scope of work is complete, 37 are in Finance for accounting reconciliation and closeout, 81 have a scope of work in progress, and 24 are pending resolution of FEMA issues (City requests pending final determination by FEMA). PROGRESS ON FEMA SINCE NOVEMBER REPORT: Conducted site inspections with Texas Division of Emergency Management on 27 completed recovery projects around the City of Galveston. Dellanera‐Seascape Condominiums dune restoration and beach nourishment project under way, on schedule for mid‐March completion. Bids opened for Riviera I‐II & West Beach Grand Condominiums dune project; contract award anticipated early February. Obtained proposal from Shelmark Engineering to design walkovers in various subdivisions; on City Council agenda Jan. 8. Issued Notice to Proceed to engineering firm Aran & Franklin to update plans and bid documents for Police Property Room project. Finalized contract documents with Mullen Asphalt to begin resurfacing Scholes International Airport roads in January. CDBG ROUND 1: City Council conducted joint meeting with Planning Commission on Dec. 2, and Council Workshop on Dec. 10, to discuss Land Development Regulations; adoption anticipated in February. Continued work to complete repairs to both Lift Station #1 on Harborside Drive and the historic facade at 2317‐2319 Strand. CDBG ROUND 2.1: City staff contacted Galveston and Houston‐area construction contractors in December to generate more interest in 43rd Street and 53rd Street projects.