2019 Annual Discussion Meeting
Environmental Change: pace, magnitude and impact
Thursday 3rd January – Saturday 5th January
@QRA2019
Joining instructions
We are delighted that you are able to join us for the 2019 Quaternary Research Association Annual Discussion Meeting. This document provides further information about the Conference and the Conference venue. We look forward to welcoming you to the University of Chester; should you have any queries in the meantime, please don’t hesitate to contact Graham Wilson ([email protected]) or Katharine Welsh ([email protected]).
1. Venue information The Conference will be held at the main Chester Campus on Parkgate Road. The Chester Parkgate Road Campus is situated just outside the City of Chester on the A540 in the county of Cheshire. Please refer to the Campus Maps in Appendix 1.
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Parkgate Road Entrance on Campus, Parkgate Road Chester
1.1. Getting here By car: We suggest you use a route planner (e.g. www.theaa.com) if you are travelling by car, entering the destination postcode: CH1 4AR. The Chester Campus main entrance is on the A540 (Parkgate Road). On-site parking is free for delegates. Please display the sign (Appendix 2) in your windscreen. Please park considerately in any of the marked bays around the Campus.
By rail: Those travelling by rail should disembark at Chester Railway Station (http://www.nationalrail.co.uk/stations_destinations/CTR.aspx). The station is approximately a 20-minute walk (1 mile) from the Chester Parkgate Road Campus (see
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Map showing a suggested walking route between Chester Railway Station and the Chester Parkgate Road Campus.
By air: The closest airports to the University are either Manchester Airport or Liverpool John Lennon Airport.
Manchester Airport – take a train from the airport to Manchester Oxford Road and a second train to Chester Railway Station. The station is approximately 20 minutes (1 mile) from the Chester Parkgate Road Campus (see the above suggested walking route).
Liverpool John Lennon Airport does not have a train station within the airport grounds so you should get the 80A bus to Liverpool South Parkway, take a train to Liverpool Lime Street Station followed by a second train to Chester Railway Station. The station is approximately a 20-minute walk (1 mile) from the Chester Parkgate Road Campus (see the above suggested walking route).
Bus, taxi and bicycle information: Local buses run in and around Chester. To find the best route for you go to: http://www.cheshirewestandchester.gov.uk/residents/transport_and_roads/public_trans port/bus_timetables,_route_maps_and/bus_service_timetables.aspx. There are a number of private taxi services that run within the Chester area. Two of which are King Kabs (01244 343 434) and Abbey taxis (01244 318 318). Hackney cabs are often available at the main train station. If you are travelling by bicycle from the train station, we suggest you use the following cycle route planner: http://chester.cyclestreets.net/
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1.2. Staying here The University has 280 en-suite rooms available on the Chester Parkgate Road Campus. Those who have chosen to stay at the University will be booked into Astbury House (Building Number 25 on the Campus Map in Appendix 1; http://www.chester.ac.uk/node/23183) or Fisher House (Building Number 27 on the Campus Map); https://www.chester.ac.uk/node/23789), which have a combined capacity of 180 rooms. Breakfast is included on the morning of Friday 4th and Saturday 5th January 2019 and will be served in Whites Dining Room (Building Number 29 on the Campus Map) between 08:00 and 09:00. o Check-in on Thursday 3rd of January is from 10:00. Check-in on Friday 4th January is from 08:30. In all cases, check-in is at the Conference Registration Desk in Small Hall (Building Number 24 on the Campus Map). o Check-out is at 09:30 at the latest on Saturday 5th January. Room keys should be deposited with a member of staff at the Registration Desk in Small Hall (Building Number 24 on the Campus Map). If unstaffed, please pass your room key to a member of the organising committee. On Saturday morning, luggage may be left securely until departure in the Beswick Building, room 001 (Building Number 17 on the Campus Map).
Alternatively, delegates may choose to stay in Chester City Centre (a 15‒20 minute walk (approximately 0.8 miles) from the Parkgate Road Campus) where there is a wide range of accommodation options (please see https://www.visitcheshire.com/chester). A suggested walking route between Chester City Centre and the Chester Parkgate Road Campus is shown overleaf.
1.2.2 Accessibility There are disabled parking bays across campus (please see Appendix 1) as well as access to disabled washroom facilities (in Small Hall (Building Number 24 on the Campus Map in Appendix 1) and in Whites Dining Room (Building Number 29 on the Campus Map). Please contact [email protected] if additional information regarding specific accessibility is required.
1.2.3 Personal Property The safekeeping of guests’ property, including money and valuables, must remain the responsibility of participants. Please take particular care of your belongings.
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Map showing a suggested walking route between Chester City Centre and the Chester Parkgate Road Campus.
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2. Registration A Registration Desk will be open at several points during the conference (see below). Delegates should register their attendance as soon as possible after arrival. The Registration Desk is located in Small Hall (Building Number 24 on the Campus Map in Appendix 1). Once registered, delegates will receive a name badge and a book of abstracts.
Thursday 3rd January 2019: Registration opening times are as follows: 10:00‒11:30 13:30‒14:30 19:00‒19:30
Friday 4th January 2019: Registration opening times are as follows: 08:30‒09:00 13:00‒13:30 15:00‒15:30
Saturday 5th January 2019 Registration opening times are as follows: 08:30‒09:00
3. Oral and Poster presentations 3.1. Oral presentations and venue Oral presentation slots are 20 minutes each. Presentations should not exceed 15 minutes in duration, leaving 5 minutes for questions. Presentations should be saved on a USB stick and will be uploaded prior to the start of sessions. The operating platform is Windows 10. Please avoid using your own hardware for your presentations as we will not have the necessary cables available. Oral presentations are currently scheduled to take place in the Beswick Lecture Theatre, room 017 (Building Number 17 on the Campus Map in Appendix 1). In the event of the capacity of this venue being exceeded, we will relocate to an alternative venue. Such updates will be communicated via twitter (@QRA2019) and on the conference website (https://www1.chester.ac.uk/study/undergraduate/events/quaternary-research- association-2019-annual-discussion-meeting?list=5879). Any updated information will also be relayed upon registration.
3.2. Poster presentations and venue Posters will be displayed in Small Hall (Building Number 24 on the Campus Map in Appendix 1). Posters will be displayed in landscape orientation and posters may be up to A0 in size. Posters may be put up at any time and you will be provided with a board location number for your poster. Although posters may be displayed for the duration of the conference, a dedicated poster session will take place on Thursday 3rd January at
QRA2019 ADM - Joining Instructions Page 7 approximately 18:30 (with a wine reception). In addition, refreshment breaks will take place in Small Hall and so there are multiple opportunities for posters to be viewed.
We politely request that delegates do not take photographs of posters without the authors’ consent.
4. Refreshment breaks, lunch and wine reception Refreshment breaks (30 minutes in duration) will take place in Small Hall (Building Number 24 on the Campus Map in Appendix 1). Lunch will be served in Whites Dining Hall (Building Number 29 on the Campus Map). Please advise of dietary requirements during the on-line registration and payment process. The wine reception will take place in Small Hall (Building Number 24 on the Campus Map) from approximately 18:30 on Thursday 3rd January. Lunch, refreshment breaks and the wine reception are included in the conference fee.
5. Conference Dinner
Credit: Michael D Beckwith
The Conference Dinner will take place in Chester Cathedral on the evening of Friday 4th January 2019. If you wish to attend the dinner, please book and select your menu by the 30th November midnight deadline.
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Menu selection and payment can be made via the link on the Conference Website (https://www1.chester.ac.uk/study/undergraduate/events/quaternary-research- association-2019-annual-discussion-meeting?list=5879). Delegates who have not pre- booked the conference meal by the stated deadline will be unable to attend. The event will begin with a wine reception at 19:30, with a finishing time of 22:30‒23:00. Wine and water is provided with the meal, but there will be a cash bar at the venue for additional alcoholic and non-alcoholic beverages.
The Cathedral is located on St. Werburgh Street in Chester City Centre (CH1 2DY) and is approximately a 15-minute walk (0.7 miles) from the Chester Parkgate Road Campus (see the suggested walking route overleaf). There is very limited on-site parking and this has to be organised via prior arrangement with the Cathedral. Otherwise, the location of city-centre car parks can be found at https://www.cheshirewestandchester.gov.uk/residents/transport-and-roads/parking-and- permits/chester-car-parks.aspx.
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Map showing suggested walking route between the Conference Dinner venue at Chester Cathedral and the Chester Parkgate Road Campus.
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6. Other useful information o The Santander ATM machine (Building Number 7 on the Campus Map in Appendix 1) is located opposite Whites Dining Hall. Another ATM machine is located in the Students Union (Building Number 32 on the Campus Map, subject to opening times)
o Although refreshments are provided, beverages and snacks can be purchased from Binks Café (Building Number 23 on the Campus Map), or from the Students Union (Building Number 32 on the Campus Map, subject to opening times).
o The nearest medical facility is the Countess of Chester Hospital (http://www.coch.nhs.uk/), which is approximately a 10-minute walk from the Chester Parkgate Road campus (postcode: CH2 1UL; directions: http://www.coch.nhs.uk/find-us.aspx).
o The nearest Pharmacy is on Delmere Street (CH1 4DS), approximately a 10- minute walk from the Chester Parkgate Road Campus (https://finder.well.co.uk/store/chester-fountains-mc).
o Security on the Chester Parkgate Road campus is provided by the Porters 24 hours a day, 365 days of the year. Regular patrols are made by the Porters and the campus is also monitored by Closed Circuit Television Systems. The focal point for the service is the Porters’ Lodge located at the Parkgate Road entrance. Should you need to contact the Porters, please dial extension 1541 from an internal line (or 01244 511541). The campus gates are locked daily between midnight and 06:00.
o Smoking policy: Smokers are prohibited from smoking tobacco outdoors on all University sites except in designated areas. E-cigarettes/vaping are currently permitted but only in open spaces and away from doors and windows.
Designated smoking areas can be found around campus. The designated areas in closest proximity to the Conference venue are: • Behind Small Hall (Building Number 24 on the Campus Map) • At the end of the Students’ Union building (Building Number 32 on the Campus Map)
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APPENDIX 1 – Campus Maps
A full high-resolution campus map is available for download (http://www.chester.ac.uk/sites/files/chester/Chester_campus_map_with_key.pdf). Sections of the campus map are shown below to highlight key buildings (Campus Map 1) and Car Parks (Campus Map 2).
Campus Map 1: Main Venues
Beswick Lecture Theatre**, room 017 (Building Number 17) Oral presentations and QRA ADM meeting
Small Hall (Building Number 24) Registration Desk; Poster session / Poster display; Refreshments; Wine Reception
Whites Dining Room (Building Number 29) Lunch
Astbury House (Building Number 25) and Fisher House (Building Number 27) En-suite conference accommodation
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**In the event of the capacity of this venue being exceeded, we will relocate to an alternative venue. Such updates will be communicated via twitter (@QRA2019) and on the Conference Website (https://www1.chester.ac.uk/study/undergraduate/events/quaternary-research- association-2019-annual-discussion-meeting?list=5879). Any updated information will also be relayed upon registration.
Campus Map 2: Car Parks Suggested parking (P) circled in red. On entrance, follow the road as it bends right and continue to follow the road to Car Park 1 (to the left) or Car Park 2 (to the right). There should be ample space; additional parking is available (identified as P on the map).
Car Park 1
Car Park 2
Campus Exit
Campus Entrance
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APPENDIX 2 – Car parking permission, please display in your windscreen:
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