THOMPSON-NICOLA REGIONAL DISTRICT
Regular Meeting – THURSDAY, AUGUST 13, 2020
A G E N D A
Time: 1:15 PM Place: Board Room 4th Floor
465 Victoria Street Kamloops, BC
Page
1 CALL TO ORDER
2 CHAIR'S ANNOUNCEMENTS
3 ADDITIONS TO OR DELETIONS FROM THE AGENDA
4 MINUTES
4.1 Public Hearing and Regular Meeting Minutes July 16, 2020 6 - 19
July 16, 2020 Minutes Draft
RECOMMENDATION:
THAT the minutes of the July 16, 2020 Public Hearing and Regular Board Meeting be adopted.
5 DELEGATIONS
5.1 Building Infraction - Isherwood, Brenda No Building Permits for Addition to SFD and Construction of Several Dwellings Electoral Area "E" - 2200 Sharpe Lake Road
6 UNFINISHED BUSINESS
6.1 Building Infraction - Isherwood, Brenda 20 - 23 No Building Permits for Addition to SFD and Construction of Several Dwellings Electoral Area "E" - 2200 Sharpe Lake Road
Report from Director of Development Services dated August 13, 2020.
Agenda – Board of Directors Regular Meeting Thursday, August 13, 2020
To warn prospective purchasers of outstanding infractions and to reduce potential liability to the Thompson-Nicola Regional District, proposed is that a notice be filed against this Property’s title in accordance with Section 57 of the Community Charter.
Board Report
RECOMMENDATION:
THAT the Board authorize the Corporate Officer to file a Notice pursuant to the authority of Section 57 of the Community Charter in the Land Titles Office against the Title of Brenda Isherwood for 2200 Sharpe Lake Road (That part of District Lot 1806 Lillooet District except the North 20 chains thereof).
7 BYLAWS
7.1 Zoning Amendment Bylaw No. 2718 6769 Highway 97, south of Clinton
Bylaw No. 2718 received third reading on July 16, 2020 subsequent to a Public Hearing, and Ministry of Transportation and Infrastructure approval was received on July 17, 2020.
RECOMMENDATION:
That Zoning Amendment Bylaw No, 2718, 2020 be adopted.
8 CORRESPONDENCE
8.1 Action Requested
8.1.1 Shuswap Nation Tribal Council 24
Invitation to meet to discuss 2009 Cooperation Protocol Agreement.
Correspondence dated June 19, 2020
8.1.2 Skmana Ski & Snowshoe Club 25
Request for letter of support for BC Capital Projects Grant funding application.
Correspondence dated July 5, 2020
Page 2 of 61 Agenda – Board of Directors Regular Meeting Thursday, August 13, 2020
8.1.3 Ben Pires, Victoria, BC 26 - 28
Request for Board resolution to urge Provincial government to adopt a new name, flag and coat of arms for the Province of BC.
Correspondence dated July 22, 2020
9 NEW BUSINESS - DIRECTORS
10 NOTICE OF MOTION
11 REPORTS and/or INQUIRIES
11.1 Internal Committees
No committee meetings.
11.2 External Committees
11.2.1 Fraser Basin Council - Director Rice, Director Watson 29 - 33 (Alt.)
Minutes July 14, 2020 Draft
11.3 Other Reports
11.3.1 Summary of 2020 Freshet Flood Season in the TNRD 34 - 40
The purpose of this report is to inform the Board of Directors about TNRD’s 2020 freshet flood response measures that occurred from March to July, 2020.
Board Report
RECOMMENDATION:
THAT the Board receive the report on TNRD flood response during the spring and summer of 2020 for information only.
11.3.2 Savona Recreation Association Contribution 41 - 43 Agreement
The purpose of this report is to seek Board approval to enter into a Contribution Agreement with the Savona Community Association whereby the TNRD will provide
Page 3 of 61 Agenda – Board of Directors Regular Meeting Thursday, August 13, 2020
$8,000 annually for 5 years to assist with the ongoing operating and maintenance of the Savona Community Park.
Board Report
RECOMMENDATION:
THAT the Chair and Corporate Officer be authorized to execute a contribution agreement with the Savona Community Association for the operation and maintenance of the Savona Community Park, beach and dock as a function of Electoral Area “J” (Copper Desert Country) community parks service for a five year term commencing in 2020.
11.3.3 Use of Discretionary Funds Summary Report July 44 - 50 2019 to July 2020.
Report from Director of Finance dated August 13, 2020.
This report is intended to advise the Board on how Electoral Area discretionary funds have been used as well as to enhance financial transparency by making the expenditure information available to the public.
Board Report
RECOMMENDATION:
THAT the Use of Discretionary Funds Summary Report be received for information.
11.3.4 Unaudited Interim Financial Report for Six Months 51 - 58 Ending June 30, 2020.
Report from Director of Finance dated August 13, 2020.
This report is provided as information to make the Board aware of actual revenues and expenses realized and spent to date for the six months ending June 30, 2020, as compared to the 2020 annual budget.
Board Report
RECOMMENDATION:
THAT the unaudited June 30, 2020 Interim Financial
Page 4 of 61 Agenda – Board of Directors Regular Meeting Thursday, August 13, 2020
Report be received for information.
11.3.5 Eleanor Lake Foreshore Licence of Occupation 59 - 61
To meet the requirements of the Notice of Review for Crown File No: 3413355, the Board is required to pass a resolution which authorizes entering in to the licence for a 10 year term, as well as specific reference to the boundaries.
Authority to Execute Eleanor Lake Foreshore Licence
RECOMMENDATION:
THAT the Board authorize the Chair and Corporate Officer to execute documents to acquire a Licence for the term of ten (10) years from the Province over the land all that unsurveyed Crown foreshore being part of the bed of Eleanor Lake and fronting on Lot A, District Lot 3278, Kamloops Division Yale District, Plan KAP50985 and Lot A, District Lots 3278, 3284 and 3285, Kamloops Division Yale District, Plan KAP70066, containing 0.60 hectares, more or less, for public recreation purposes.
12 QUESTION PERIOD
13 ADJOURNMENT
Page 5 of 61 THOMPSON - NICOLA REGIONAL DISTRICT
Public Hearing and Regular Meeting Minutes
July 16, 2020
MINUTES of a Public Hearing and Regular Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Valley First Lounge at the Sandman Centre on July 16, 2020 commencing at 1:15 PM.
PRESENT: Director K. Gillis (Chair) Electoral Area "L" (Grasslands) Director W. Kershaw (Vice Chair) Electoral Area "O" (Lower North Thompson) Director B. Roden Village of Ashcroft Director W. Stamer District of Barriere Director S. Talarico Village of Cache Creek Director S. Swan Village of Clinton Director R. Crowe Village of Chase Director M. Blackwell District of Clearwater Director K. Christian City of Kamloops Alt. Director B. Sarai City of Kamloops Director K. Sinclair City of Kamloops Director. D. Dudy City of Kamloops Director M. O'Reilly City of Kamloops Director D. Bass City of Kamloops Director R. Smith District of Logan Lake Director J. Polderman Village of Lytton Director L. Brown City of Merritt Director A. Raine Sun Peaks Mountain Resort Municipality Director C. Schaffer Electoral Area "A" (Wells Gray Country) Director S. Quinn Electoral Area "B" (Thompson-Headwaters) Director S. Watson Electoral Area "E" (Bonaparte Plateau) Director S. Rice Electoral Area "I" (Blue Sky Country) Director R. Elliott Electoral Area "J" (Copper Desert Country) Director D. Laird Electoral Area "M" (Beautiful Nicola Valley - North) Director H.S. Graham Electoral Area "N" (Beautiful Nicola Valley - South) Director M. Rothenburger Electoral Area "P" (Rivers and The Peaks)
STAFF: Mr. R. Diehl, Chief Administrative Officer Ms. D. Campbell, Corporate Officer/Director of Legislative Services Mr. D. Rae, Director of Finance Ms. R. Sadilkova, Director of Development Services Mr. J. Devlin, Director of Environmental Services Mr. R. Storie, Director of Community Services Mr. J. Vieira, Manager of Environmental Health Services Mr. R. Castle, Manager of Technology Services
Public Hearing and Regular Meeting Minutes July 16, 2020 Page 6 of 61 Minutes - Board of Directors Regular Thursday, July 16, 2020 Page 2 of 14
Ms. M. Nordstrom, Manager of Communications Ms. M. Sheare, Executive Assistant Ms. A. Saat Recording Secretary PRESS: 1 media persons
OTHERS: 7 interested persons
1 CALL TO ORDER PUBLIC HEARING
The Public Hearing was called to order at 1:16 P.M.
The Chair explained the purpose of the public hearing in accordance with the provisions of the Local Government Act.
1.1 Zoning Amendment Bylaw No. 2718 6769 Highway 97, south of Clinton
The purpose of this application is to rezone an 11 acre Property at Three Mile Lake from RL-1: Rural to C-2: Service Commercial with site-specific provisions to enable vehicle wrecking and storage. The bylaw would allow the Owner to continue operating his towing, auto wrecking and storage business.
No correspondence was received to date for this application.
Mr. S. Larabie the property owner, and Mr. W. Flueck an area resident were present and both spoke in support of the rezoning application.
The Public Hearing was adjourned at 1:20 P.M.
2 CALL TO ORDER REGULAR MEETING
The Regular Meeting was called to order at 1:21 P.M.
3 CHAIR'S ANNOUNCEMENTS
The Chair thanked the City of Kamloops for working with the TNRD to make the Valley First Lounge space available for board meetings and provided an update with respect to TNRD operations moving back to normal and staff continuing to follow provincial health and safety protocols.
The Chair announced this would be the last board meeting for Interim CAO Randy Diehl and expressed thanks for his leadership and efforts in the time he has been with the TNRD.
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4 ADDITIONS TO OR DELETIONS FROM THE AGENDA
None.
5 MINUTES
5.1 Public Hearings and Regular Meeting Minutes June 18, 2020
Moved by Director Rice Seconded by Director Stamer
THAT the minutes of the June 18, 2020 Public Hearings and Regular Board Meeting be adopted. CARRIED
6 BYLAWS FROM PUBLIC HEARING
6.1 Zoning Amendment Bylaw No. 2718 6769 Highway 97, south of Clinton
Moved by Director Watson Seconded by Director Elliott
THAT Zoning Amendment Bylaw No. 2718, 2020 be read a third time. CARRIED
7 DELEGATIONS
7.1 Stump Lake Residents and Property Owners
Director Crowe recused himself from the meeting at 1:31 P.M. citing a family member is affiliated with the issue.
Mr. Spencer Bass provided a PowerPoint presentation and described current flood damage to properties on Stump Lake, estimated financial losses, and concern regarding potential impact of frost if water levels are not lowered.
Mr. Randy Bourne presented the Stump Lake watershed history and requested: • Establishment of State of Local Emergency (SOLE); and • TNRD support for a Section 11 application.
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Staff responded that at this time there is no evidence that a SOLE would apply or be of benefit to residents. Chair Gillis advised that the Province is the authority with jurisdiction over Stump Lake, and that the TNRD Board is committed to working with the Province to assist residents.
Director Crowe rejoined the meeting at 2:09 P.M.
8 UNFINISHED BUSINESS
No unfinished business.
9 BYLAWS
9.1 Security Issuing Bylaw No. 2720, 2020 Sun Peaks Mountain Resort Municipality
This bylaw authorizes the borrowing of $8,060,000 over a 20 year term from the Municipal Finance Authority on behalf of the Sun Peaks Mountain Resort Municipality to finance upgrades to their community water and wastewater treatment systems.
Moved by Director Raine Seconded by Director Polderman
THAT Security Issuing Bylaw No. 2720, 2020 be introduced and read a first, second and third time. CARRIED
Moved by Director Raine Seconded by Director Polderman
THAT Security Issuing Bylaw No. 2720, 2020, be adopted. CARRIED
9.2 Zoning Amendment Bylaw No. 2714 Highway 97, Boston Flats, BC
Bylaw No. 2714 rezones a 7.96 ha Property along Highway 97C (Boston Flats manufactured home park) from RL-1: Rural to MH-1: Manufactured Home Park to enable (re)development of ~60 manufactured home spaces.
The Bylaw was read a third time at the June 18, 2020 Board meeting and received Ministry of Transportation and Infrastructure approval on July 3, 2020.
Public Hearing and Regular Meeting Minutes July 16, 2020 Page 9 of 61 Minutes - Board of Directors Regular Thursday, July 16, 2020 Page 5 of 14
Moved by Director Roden Seconded by Director Blackwell
THAT Zoning Amendment Bylaw No. 2714, 2020 be adopted. CARRIED
9.3 Manufactured Home Park Amendment Bylaw No. 2713, 2020
Bylaw No. 2713 will allow various types of ‘Park Models’ in Manufactured Home Parks, as defined within the Bylaw.
Moved by Director Watson Seconded by Director Rice
THAT Manufactured Home Parks Amendment Bylaw No. 2713, 2020 be read a first time by title only. CARRIED
Moved by Director Rice Seconded by Director Blackwell
THAT Manufactured Home Parks Amendment Bylaw No. 2713, 2020 be read a second and third time. CARRIED
On question, the Director of Development Services confirmed that there is no limit within the Bylaw on the number of Park Models allowed, and that this Bylaw does not include RVs. Park Models will require siting permits, and permit information will be forwarded to BC Assessment.
Moved by Director O'Reilly Seconded by Director Crowe
THAT Manufactured Home Parks Amendment Bylaw No. 2713, 2020 be adopted. CARRIED
10 DEVELOPMENT APPLICATIONS
10.1 Development Variance Permit Application No. DVP 88 100 Tunkwa Lake Rd, Savona, BC
The Board received a report from Director of Development Services dated July 16, 2020 to approve DVP 88 to vary Subdivision Servicing Bylaw No. 2403, specifically Schedule “A”, section 4.5.1., whereby a dug well is
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proposed to serve as a private water source for a subdivision. A dug well is only acceptable if supported by a report prepared by a professional engineer or geoscientist and by a Development Variance Permit.
Moved by Director Quinn Seconded by Director Watson
THAT Development Variance Permit DVP 88 to vary proof of water requirements as a part of subdivision of the proposed southern parcel of 100 Tunkwa Lake Road, Savona, be approved. CARRIED
10.2 Development Variance Permit Application No. DVP 91 1480 Old North Thompson Hwy, Blackpool, BC
The Board received a report from the Director of Development Services dated July 16, 2020 requesting approval of DVP 91 to waive the washroom requirements of Campground Bylaw No. 1206 for Tee’d Off Golf and RV Park (doing business as “Lacarya Golf and RV Park”). This variance would enable continued operation of an existing campground and not require expanding an existing facility (including showers) and allow the Applicant to obtain their Campground permit.
Moved by Director Schaffer Seconded by Director Blackwell
THAT Development Variance Permit No. DVP 91 to waive the washroom requirements of Campground Bylaw No. 1209 for a golf course and RV park at 1480 Old North Thompson Hwy be approved. CARRIED
11 CORRESPONDENCE
11.1 Information Only
11.1.1 Union of British Columbia Municipalities
Federal Gas Tax Agreement Community Works Fund Payment
11.1.2 Northern Development Initiative Trust
2019 Project # 6081 90 confirmation of final payment.
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11.1.3 Charmaine Schenstead, Blue River Resident
Open letter regarding protest group in Blue River.
12 NEW BUSINESS - DIRECTORS
12.1 Protest Group in Blue River
Director Quinn summarized the current situation regarding the Tiny House Warriors in Blue River and concerns from residents and businesses regarding the group's action, and community safety. Director Quinn reported that a request for letters of support support has been sent to municipalities of Barriere, Clearwater and Valemount and that the Chiefs of the Simpcw First Nations and Tk'emlúps te Secwépemc have publicly asked the Tiny House Warriors to leave the area. Director Quinn requested Board support to resolve this issue.
Moved by Director Rice Seconded by Director Schaffer
THAT a strong letter be sent to Premier Horgan and applicable provincial ministries requesting assistance to resolve the Tiny House Warrior issues; and
THAT a small TNRD delegation be sent to meet with Premier Horgan regarding this matter. CARRIED
12.2 Lowering Speed Limit on Highway 97 in 70 Mile House
Director Watson expressed community concerns regarding safety accessing Highway 97 along the 70 Mile House community corridor. Director Watson also provided a brief history of incidents and fatalities along this stretch of road.
Moved by Director Watson Seconded by Director Rice
THAT the Board of Directors send a letter to the Ministry of Transportation and Infrastructure requesting the lowering of the speed limit from 100 kmh to 70 kmh on the 70 Mile House corridor of Highway 97, until such time that there is infrastructure such as frontage roads in place to enable safe travel for residents and people doing business. CARRIED
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12.3 Canfor Legacy Funding for Vavenby
Director Schaffer reported that another letter has been sent to Canfor requesting $200,000 in legacy funding for the community of Vavenby. No response has been received to date and Director Schaffer advised she has also reached out to the media.
13 NOTICE OF MOTION
13.1 Notice of Motion submitted by Director Rothenburger at the June 18, 2020 Regular Board Meeting
Moved by Director Rothenburger Seconded by Director O'Reilly
WHEREAS we, as a local government, have a responsibility to promote civic engagement, dissemination of accurate information, inclusivity, transparency and accountability, and
WHEREAS many residents aren't able to physically attend TNRD board meetings, and
WHEREAS many local governments in B.C., across Canada and other jurisdictions around the world live stream their meetings to provide constituents access to their proceedings, and
WHEREAS recent live streaming of TNRD board meetings on Facebook due to COVID-19 social distancing requirements drew interest from the public that exceeded the usual physical attendance at our meetings,
NOW THEREFORE, the board directs staff to investigate the possible costs and options -including archiving, security and equipment - for live streaming TNRD board meetings either on Facebook or the TNRD website. CARRIED
14 REPORTS and/or INQUIRIES
14.1 Internal Committees
Director Elliott noted that water meters have been installed in several communities and inquired regarding the scheduling of Committee meetings.
The Interim CAO explained that all committee meetings had been suspended due to COVID-19, however now that the staff are back to work
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in the building the scheduling of committee meetings will resume.
14.2 External Committees
No meetings.
14.3 Other Reports
14.3.1 Barriere Area (including Electoral Area "O") Housing Needs Report
The Board received a report from the Director of Development Services dated July 16, 2020 presenting findings from the Barriere and Area (including Electoral Area "O") Housing Needs Report.
Moved by Director Kershaw Seconded by Director Schaffer
THAT the Barriere Area, including Electoral Area "O", Housing Needs Report as attached be received and posted to the TNRD website. CARRIED
14.3.2 Regional Grants and Sponsorship Policy Revision
The Board received a report from the Director of Finance dated July 16, 2020 seeking approval for changes to Policy 5.1.1 Regional Grants and Sponsorships Policy.
Moved by Director Kershaw Seconded by Director Schaffer
THAT the Board approve changes to Policy 5.1.1 Regional Grants and Sponsorships for inclusion in the policy manual.
CARRIED
Moved by Director Sinclair Seconded by Director Stamer
THAT staff contact and advise organizations who annually appear as a delegation to the Board to request funding of the new process to apply for funding as per the Regional Grants
Public Hearing and Regular Meeting Minutes July 16, 2020 Page 14 of 61 Minutes - Board of Directors Regular Thursday, July 16, 2020 Page 10 of 14
and Sponsorship Policy 5.1.1. CARRIED
14.3.3 Federal Gas Tax - Community Works Fund Policy Revision
The Board received a report from the Director of Finance, dated July 16, 2020, outlining changes to the Federal Gas Tax - Community Works Fund Policy.
Moved by Director Laird Seconded by Director Schaffer
THAT the Board approve changes to Policy 5.1.5 Federal Gas Tax - Community Works Fund for inclusion in the policy manual. CARRIED
14.3.4 Solid Waste Service - 2020 Free Disposal Days
The Board received a report from the Director of Environmental Services dated July 16, 2020 seeking approval to cancel solid waste free dump days for 2020 due to COVID- 19.
The Board discussed a number of future options such as free dump days on specific days, providing household coupons for a free day and extra free dump days for some communities. The various options will be brought forward for discussion and review at a future Solid Waste Committee meeting.
Moved by Director Stamer Seconded by Director Rice
THAT due to the Covid-19 outbreak, solid waste free disposal days be cancelled for 2020. CARRIED
AMENDMENT TO THE MAIN MOTION
Moved by Director Rice Seconded by Director O'Reilly
THAT due to the COVID-19 outbreak, solid waste free disposal days be rescheduled for 2020. AMENDMENT WITHDRAWN
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Moved by Director Stamer Seconded by Director O'Reilly
THAT the TNRD Solid Waste Committee review options for free disposal days in 2021 and beyond, and make a recommendation to the Board. CARRIED
14.3.5 Board Hospitality Policy
The Board received a report from the Interim CAO dated July 16, 2020 seeking approval of amendments to Board Hospitality Policy 5.5.1.
Moved by Director Schaffer Seconded by Director Elliott
THAT the Hospitality Policy be amended to include a clause that stipulates that the costs for guests or partners of invitees at all TNRD hosted events, including the UBCM hosted dinner, shall be the responsibility of the invitee.
AMENDMENT TO THE MAIN MOTION
Moved by Director Raine Seconded by Director Roden
THAT the Chair and Vice-Chair have the discretion to vary from the policy for special guests including VIP attendees or dignitaries and their guests. CARRIED
MAIN MOTION AS AMENDED
THAT, the Hospitality Policy be amended to include a clause that stipulates that the costs for guests or partners of invitees at all TNRD hosted events, including the UBCM hosted dinner, shall be the responsibility of the invitees; with the exception that the Chair and Vice-Chair have the discretion to vary from the Policy for special guests including VIP attendees or dignitaries and their guests CARRIED
Public Hearing and Regular Meeting Minutes July 16, 2020 Page 16 of 61 Minutes - Board of Directors Regular Thursday, July 16, 2020 Page 12 of 14
Moved by Director Elliott Seconded by Director Graham
THAT the Hospitality Policy be amended so that alcohol is restricted to beer and wine only for all hosted events, including the UBCM hosted dinner; and that such approval shall be at the discretion of the Board Chair or Vice Chair.
SUBSTITUTE MOTION
Moved by Director Rothenburger Seconded by Director Watson
THAT, the Hospitality Policy be amended to include alcohol offered on a cash bar basis only for all hosted events, including the UBCM hosted dinner. 15 in favour, 11 opposed DEFEATED Director Rothenburger requested a poll of votes.
In Favour: Directors Crowe, O,Reilly, Roden, Watson, Sinclair, Blackwell, Rice, Bass, Polderman, Talarico, Raine, Rothenburger
AMENDMENT TO THE MAIN MOTION
Moved by Director Smith Seconded by Director Brown
THAT the Hospitality Policy be amended to restrict alcohol to two drink tickets.
MAIN MOTION AS AMENDED
THAT, the Hospitality Policy be amended so that alcohol is restricted to beer and wine only and restricted to two drink tickets for all hosted events, including the UBCM hosted dinner, and that such approval shall be at the discretion of the Board Chair or Vice Chair only. CARRIED
14.3.6 Janitorial Services for Civic Building
The Board received a report from the Director of Finance dated July 16, 2020 outlining the recent Request for Proposals for Janitorial Services, the evaluation process and criteria as well as the preferred
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Proponent.
Moved by Director Schaffer Seconded by Director Elliott
THAT the Board approve staff negotiating and entering into a contract for janitorial services with Spotless & Sorted Holdings Inc. CARRIED
14.3.7 Building Permit Activity Report - June 2020
The Board reviewed building permit activities for June 2020.
15 QUESTION PERIOD
None.
Director Quinn left the meeting at 4:05 P.M.
16 CLOSED MEETING
16.1 A Closed Meeting is required
Moved by Director Blackwell Seconded by Director Stamer
THAT the meeting be closed to the public, in accordance with the Community CharterSection 90(1)(a) - Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district. CARRIED
17 RECONVENE REGULAR MEETING
The Regular meeting was reconvened at 4:44 P.M.
17.1 Appointment of Chief Administrative Officer
Moved by Director Roden Seconded by Director Elliott
THAT Scott Hildebrand be appointed as Chief Administrative Officer for
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the purposes of carrying out the statutory duties prescribed in section 235 of the Local Government Act. CARRIED
18 ADJOURNMENT
Meeting adjourned at 4:47 P.M.
Certified Correct:
Chair
Corporate Officer
Public Hearing and Regular Meeting Minutes July 16, 2020 Page 19 of 61 Development Services BOARD REPORT
TO: Chair and Board of Directors BOARD DATE: August 13, 2020
FROM: R. Sadilkova, Director of Development Services
SUBJECT: Building Infraction– Stop Work Order Electoral Area “E” - 2200 Sharpe Lake Rd (the ‘Property’) Brenda Isherwood (the ‘Owner’)
RECOMMENDATION(S): THAT the Board authorize the Corporate Officer to file a Notice pursuant to the authority of Section 57 of the Community Charter be filed in the Land Titles Office against the Title of Brenda Isherwood for 2200 Sharpe Lake Road (That part of District Lot 1806 Lillooet District except the North 20 chains thereof).
R.Sadilkova Approved for Director of Development Services Board Consideration CAO PURPOSE In order to warn prospective purchasers of outstanding infractions and to reduce potential liability to the Thompson-Nicola Regional District (TNRD), a notice should be filed against this Property’s title in accordance with Section 57 of the Community Charter.
SUMMARY Pursuant to complaints, the TNRD attended the Property, a 40 hectare parcel entirely within ALR, in June of 2020. There is no record of any Building Permits. Several homes were found on the Property including: a small old cabin (the former dwelling now accessory bldg); a large farm house; a recent double wide manufactured home; a new small single family dwelling in the riparian area and flood plain of a creek; and a Park Model. Active construction was taking place on one of the dwellings; thus, a stop work order (SWO) was posted and a notice letter was sent. On a subsequent visit in July, the SWO was removed and construction had continued. As at least one of the dwellings is being occupied on a full time basis (others on a seasonal basis) and any possible path to compliance will take time and cost, I recommend a notice be filed immediately and that potential legal action may follow if the Owner does not comply.
Building Infraction - Isherwood, Brenda No Building Permits for Addition... Page 20 of 61 August 13, 2020 Subject: Building Infraction -2200 Sharpe Lake Rd Page 2 of 2
BACKGROUND Refer to attached Contravention of Building Regulations.
DISCUSSION Historically and to date the Bylaw contraventions have been compounding. They remain outstanding and given the context, an imminent resolution is not likely. A notice on title will flag the issue for any subsequent potential buyers and lenders.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows:
☐ Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority X Ongoing operation, service delivery or legislative requirement
☐ Not identified as a priority in strategic plan or department operational plan
Attachment(s) • Board Report – Sec. 57 details.doc
Building Infraction - Isherwood, Brenda No Building Permits for Addition... Page 21 of 61 CONTRAVENTION OF BUILDING REGULATIONS
Property Information Folder Number BP16263 Electoral Area: “E” Legal Description: That part of District Lot 1806 Lillooet District except the North 20 Chains thereof Street Address: 2200 Sharpe Lake Rd Property Owner(s): Brenda Isherwood Occupants: Names unknown Permit Issue Date: NA Permit Expiry Date: NA Construction Type: Addition to single family dwelling & dwellings constructed w/o permits
Details of Contravention Description: Work without a Building Permit Bylaw Offended: Building Regulations Bylaw No. 2066, 2005 Potential Hazard: Yes
Notice of Contravention Brought to Attention of Owner(s)/ Occupiers
Type of Date Contact with Contact Details Staff Contact Posted SWO on site, Bylaw Officer left contact info with tenant TB, June 18, 2020 Tenant In-Person on site of small log cabin, only person on site at the time. DN July 2, 2020 Owner Registered Mail Bylaw First Notice letter sent DN TB, July 16, 2020 Tenant In-Person on site Photographed continued construction and removal of SWO DN July 24, 2020 Owner S. 57 Notice Recommendation to Board of Directors that a notice be filed. RS Explained the scope of the violations and content of letter of July 28, 2020 Owner Telephone Call 24th. Explain challenge of a potential path to compliance and RS the req. of BCBC, RAR, zoning and ALR.
Bylaw Violation Details Bylaw Section
Construction without Permit (s) 3.1.1
Removal of Stop Work Order Notice 3.1.2
Continue Construction after Stop Work Order Posting 4.4
Page 1 of 2 Building Infraction - Isherwood, Brenda No Building Permits for Addition... Page 22 of 61 Details of Violations: • Placement and installation of double wide MH without a Building Permit • Construction of small single family dwelling (SFD) without a Building Permit in the riparian area of a creek • New roofed deck attached to SFD found partially framed without Building Permit, and not in conformance to BC Building Code. Deck boards, roof connection to existing SFD, and roof sheathing not installed at June 18th inspection. • SWO placard posted on post facing driveway, along with inspector’s business card on June 18, 2020. • 2nd site visit on July 16, 2020 found roofed deck sheathed, metal roofing applied, and deck boards installed. SWO placard had been removed. • TNRD has no record of any Building Permits issued for this Property
BP16263 Page 2 of 2 Building Infraction - Isherwood, Brenda No Building Permits for Addition... Page 23 of 61 Shuswap Nation Tribal Council Page 24 of 61
July 5, 2020
Dear TNRD Board of Directors
As most of you know our Club has been actively fundraising to support our current and future Grooming Equipment needs. We are so grateful for all of the generous local support we continue to receive.
We are working hard to continuously provide an incredible and safe experience for our members and visitors - the ability to purchase new equipment is critical to our mission.
Our fund raising strategy for 2019/2020 included applying for a B.C. Capital Projects Grant and we are now putting together our grant application and are asking for your help.
A "Letter of Support" from YOU would go a long way to enhance our efforts. Just a few lines stating why and how the club is important to the winter recreation/health in the area.
We would appreciate your letter as soon as possible.
Thank you very much for your time and consideration. If you have any questions please feel free to call, text or email me.
Best regards
Debi Kalinin
President
Skmana Ski & Snowshoe Club
(250) 371-1602
Skmana Ski & Snowshoe Club Page 25 of 61 From: TNRD Administration To: Marja Sheare Subject: FW: Colonial name of our province Date: July 23, 2020 8:27:28 AM Attachments: image001.jpg
From: test Sent: July 22, 2020 6:22 PM To: TNRD Administration Subject: Colonial name of our province [EXTERNAL EMAIL] Do not click links or open attachments from unknown senders. Dear Regional District Chair and Board Members: I would like to request council to urge the provincial government, through a council resolution, to proclaim a new INCLUSIVE name for our province and adopt a new flag and coat-of-arms on the 150th anniversary of the province’s entry into the Canadian confederation on July 20, 2021. The intent is not to revise our history but to greatly expand its limited focus under the province’s current name and symbols. It will create new economic activity, post COVID-19, and will generate world-wide attention [new world maps, atlases] and recognition that our province is inclusive of all its peoples. It will be a boon to tourism, particularly in an interest in our indigenous cultures. The government should consult with our indigenous communities on a new name that will reflect the province’s more than 10,000 years of indigenous history, its awesome grandeur, diverse bio-geoclimatic zones and mosaic of multi cultures. The new name should be short and easily pronounceable and spelled. Today, it has become a practice, before a public event, to have an indigenous land acknowledgement. Is this mere tokenism, under the guise of Truth and Reconciliation, even when our province continues to have a COLONIAL name, flag and coat-of-arms? Queen Victoria, a monarch who never set foot in these parts, chose the name “British Columbia” on July 24, 1858, by. Her decision, though said to be hesitant, was unilateral. She did not consult with the mostly indigenous people who lived here. Vancouver Island was a British colony for just 22 years. The mainland was a colony for 13 years. British rule ended in 1871. Yet we cling to the “British” moniker while ignoring [a] the more than 10,000 years that indigenous communities inhabited these lands, and [b] our 149 years in the Canadian
Ben Pires, Victoria, BC Page 26 of 61 confederation. Some will argue that a name change will dishonour British roots and heritage, and, oh yes, tradition. They conveniently forget the roots, heritage and traditions of our indigenous communities, who have lived here for more than 10,000 years, and those of us who are not of British [today a minority] ancestry. We are not British. And Columbus never came here. It is meaningless name, particularly when abbreviated to BC, and confusing [there is a Colombia country and BC is mostly commonly interpreted as ‘Before Christ” or, tongue in cheek, “British Colonists”]. We have laboured under this colonial pretension for too long. There were many Canadians who had their knickers in a knot when Prime Minister Lester B. Pearson proposed a new flag on June 15, 1964, that was inaugurated on February 15, 1965, a mere eight months later. Was this a mistake? Should we have kept the old Canadian Red Ensign with the Union Jack and coat of arms on a red background so that we could continue to show our gratitude to the British? Today the Maple Leaf is the pride of all Canadians. When can we take pride in our province’s name, flag and coat-of-arms? A new name, flag and coat of arms would be in accordance with Premier John Horgan’s recent challenge of “thinking outside the box” in the “new normal” after the COVID-19 pandemic. It will demonstrate solid confidence in our selves as a province that is inclusive of all its residents, rather than clinging to coattails of British colonists. The name, of course, cannot be fully changed overnight because it is a complex matter. However, many countries had the fortitude to make a start and go through a liberating process of choosing a new name [i.e. Ghana, Indonesia, Sri Lanka, Zambia, Mali, etc.] and implementing it fast. If we keep the status quo, we are only confirming that many in our midst still have the “colonizers’ supremacy culture” and all their talk about reconciliation with our indigenous peoples and being a multicultural province is only tokenism and not full and respectful inclusion. Sincerely Ben Pires 804 Mann Avenue Victoria, V8Z 3C4
Ben Pires, Victoria, BC Page 27 of 61 250-479-8781
Sent from Mail for Windows 10 The information contained in this transmission may contain privileged and confidential information of the TNRD – Thompson-Nicola Regional District. It is intended for review only by the person(s) named above. Dissemination, distribution or duplication of this communication is strictly prohibited by all recipients unless expressly authorized otherwise. If you are not the intended recipient, please contact the sender by reply email and destroy all copies of the original message. Thank you.
Ben Pires, Victoria, BC Page 28 of 61
Thompson Regional Committee Meeting (virtual meeting via Zoom) Draft Summary for July 14, 2020
In attendance:
Brock Endean Youth director Director James Gordon Thompson Rivers University Committee member Vivian Birch-Jones Squamish-Lillooet Regional District Committee member Hank Cameron Regional District of North Okanagan Committee member Mike Toews BC MFLNRORD Committee member Erin Vieira Fraser Basin Council Staff Mike Simpson Fraser Basin Council Staff
Meeting commenced at 10:00 AM
1. Welcome and introductions • Mike welcomed all present and acknowledged Secwepemc territory. A round of introductions took place. • The agenda and summary from the last meeting were accepted.
2. Staff Reports
Shuswap Watershed Council Background The FBC is the program manager for the Shuswap Watershed Council, a partnership of local governments, first nations, and provincial agencies to enhance water quality and safe recreation in the Shuswap for the long term. See www.shuswapwater.ca for more information. Update Erin reported that the SWC last met in June. Key outcomes of the meeting were the approval of water quality grant applications, and receipt of a final presentation from a member of the UBC-Okanagan research team on the paleolimnology study in Mara Lake.
The three-year nutrient research study is now complete. Phase I of the research examined sources of nutrients within the Salmon River and Shuswap River watersheds. Phase II of the research looked at historic levels of phosphorus loading from Shuswap River into Mara Lake. A summary of Phase I results can be found online here. Detailed research reports are also available at that link.
Fraser Basin Council - Director Rice, Director Watson (Alt.) Page 29 of 61
The Shuswap Watershed Council has approved five applications for water quality grant funding. Funding will go toward projects that reduce nutrient-loading to surface waters. Staff are currently setting up contribution agreements with the proponents.
Staff are delivering educational campaigns for safe boating, beach-goers and drowning awareness. Grant funding from Transport Canada helps to support this program. Safety messages are delivered through newspaper media and social media.
Staff are also delivering educational campaigns to prevent the movement of invasive Zebra and Quagga Mussels into BC. In late 2019, the SWC wrote to federal Fisheries Minister Bernadette Jordan, requesting additional funding for early detection monitoring and prevention measures; the SWC recently received a response from the Minister stating that no additional funding will be going to Zebra and Quagga Mussels this year.
Nicola Watershed Background The FBC is facilitating a number of different initiatives in the Nicola watershed, see www.nicolaplan.ca for more information.
One of the key achievements to-date is the completion of a Water Management Tool for the Nicola River.
Funding for this year’s initiatives is from the Coastal Restoration Fund (federal); City of Merritt (gas tax funds for groundwater work); and from FLNRORD (for groundwater). Update Inventory and habitat mapping is underway for sections of the Nicola and Coldwater Rivers. Restoration projects and riparian planting is also underway, including the development of ‘beaver dam analogs’ to help with managing flow.
The Nicola technical committee is considering if it’s appropriate to expand the Nicola Water Management Tool to Mamit Lake Dam.
Groundwater work is continuing to build on previous studies, by finalizing a groundwater model, mapping aquifers and understanding surface water and groundwater interactions up- and downstream of Merritt.
FBC staff are facilitating the technical “Core Committee” of the Nicola Water Governance Pilot.
Thompson Watershed Disaster Mitigation Project Background FBC has secured funding from Emergency Management BC, Public Safety Canada, and the Union of BC Municipalities to advance flood work in the entire Thompson watershed. This includes the collection of LiDAR data and detailed flood mapping in
Fraser Basin Council - Director Rice, Director Watson (Alt.) Page 30 of 61
high-risk areas of the Thompson watershed. See www.thompsonflood.ca for more information. Update The first phase of the project is complete: the entire Thompson watershed has a systematic assessment that looks at risk for clear water floods, debris flows, and landslide-induced floods.
LiDAR collection was completed last fall. Approximately 5000 km2 were covered in the Thompson, North Thompson, South Thompson, and Shuswap areas by this data collection. Instructions to access the data is available online at www.thompsonflood.ca.
Detailed flood mapping has been completed for some areas of the Thompson-Nicola and Cariboo Regional Districts. The maps will inform emergency response and development. Reports and maps have been sent to TNRD and CRD, and online maps are available at www.thompsonflood.ca.
FBC is also working with three regional districts and five municipalities to apply for funding for a follow-up phase of higher-resolution mapping using the recently acquired LiDAR data. One has been approved (City of Merritt), five were turned down, and two are still in review (Thompson-Nicola Regional District and Columbia Shuswap Regional District).
Shuswap Trails Background The Shuswap Trails Roundtable is a collaborative group with roles in trail development, stewardship, and promotion. The FBC provides support to the Working Group (quarterly meetings) and the Roundtable (annual meeting). Update The Working Group met in June, and discussed access management in sensitive areas including Joss Pass, The Gorge, and Tsuius Mountains in the East Shuswap region.
Thompson Steelhead/Bonaparte Watershed Background FBC facilitated a working group of members from the Department of Fisheries and Oceans Canada, Secwepemc and Nlaka’pamux Nations, and the BC Ministry of Forests, Lands and Natural Resource Operations and Rural Development to better manage steelhead in the Thompson and Nicola River systems. The Working Group has not met since December 2017.
FBC’s involvement in projects in the Bonaparte River is a legacy of work done on steelhead. The Bonaparte is important habitat for salmon and steelhead.
See www.thompsonsteelhead.ca for more information. Update Water temperature monitoring in the Bonaparte watershed is being carried out by the Secwepemc Fisheries Commission at 25 sites, with funding from the Sustainable Forestry Initiative. SFC is also working with a geomorphologist to look at sedimentation
Fraser Basin Council - Director Rice, Director Watson (Alt.) Page 31 of 61
in the Bonaparte.
Community Wildfire Preparedness Roundtables Background FBC is facilitating roundtables regarding wildfire preparedness in the communities of Clearwater, Williams Lake, and Clinton and their surrounding areas; a roundtable is also well established in Quesnel. Update Covid-19 has impacted this work, as it is best done by bringing people together to review maps and plans.
There is community interest in initiating a wildfire preparedness roundtable in Cache Creek/Ashcroft.
NEW: Tsilhqot’in Strategic Planning Background FBC staff have been retained to facilitate strategic planning for the Tsilhqot’in Nation around lands, resources and water initiatives. Update Staff are supporting strategic planning to look at various land and resource management initiatives underway in Tsilhqot’in Territory.
3. Fraser Basin Council Business
Operations Committee Report
No report was available.
FBC Board meeting, Thompson Region, June 2020
Director Brock Endean commented on the board meeting. The meeting was held virtually, and it went very well with excellent engagement by directors. Discussions were held regarding reconciliation, the FBC sustainability fund, and the FBC Charter for Sustainability. There were also discussions about FBC’s response to Covid-19.
Brock reported that youth (~ age 30) are being recruited for two initiatives: 1) FBC’s Youth Advisory Committee, and 2) for the Co-Creating a Sustainable BC initiative, taking place in three cohorts including Kamloops, Williams Lake, and the Fraser Valley. Thompson Region Committee members were invited to pass along these invitations to youth in their regions or sectors.
Fraser Basin Council - Director Rice, Director Watson (Alt.) Page 32 of 61
4. Committee Members’ Reports
Hank Cameron • Conversation starting with BC Hydro re: electric vehicle charging station for Highway 6 around Cherry Creek • BC Hydro’s new estimate to replace Wilsey Dam is $50M • Landslide blocked Cherry Creek at the end of May • Hank remarked that he’d like to see a Sensitive Habitat Inventory and Mapping (“SHIM”) project done for the south fork of Cherry Creek.
James Gordon • There have been layoffs at TRU due to Covid-19 and reduced enrollment • University is proceeding with energy projects
Mike Toews • Water team at FLNRORD responded to a very different freshet year this year • Staff still responding to a lot of applications related to 2017 and 2018 flood events • Working with TNRD to complete a water balance study at Stump Lake • Hydro / clean energy work is quiet because there is no call for power from BC Hydro at the present time • Mike provided some staffing updates at FLNRORD
Vivian Birch-Jones • Local newspaper is back in operation • SLRD is having Board meetings virtually • SLRD will be announcing a new Chief Administrative Officer soon • District of Lillooet Recreation Centre is receiving $1.2M federal funding for refrigeration (indoor skating rink), as well as gas tax funding for LED lighting and solar panels • Lillooet is doing a ‘slow opening’ with regards to Covid-19 • Lillooet agriculture and food website is a useful tool: www.lillooetagricultureandfood.org
Next TRC meeting: September 8th 2020, 10:00 AM - 12:00 PM
Fraser Basin Council - Director Rice, Director Watson (Alt.) Page 33 of 61 Community Services BOARD REPORT
TO: Chair and Board of Directors DATE: August 13, 2020
FROM: Director of Community Services
SUBJECT: Summary of 2020 freshet flood season in TNRD
RECOMMENDATION:
THAT the Board receive the report on TNRD flood response during the spring and summer of 2020 for information only.
RON STORIE Approved for Director of Community Services Board Consideration CAO PURPOSE:
To inform the Chair and Board of Directors about TNRD’s flood response measures that occurred from March – July of the 2020 freshet season.
SUMMARY:
While the region was spared the significant, wide-spread flooding seen in past years (e.g., 2017 and 2018), there were multiple incidents of flooding and challenging situations during this year’s freshet season. Included below is a breakdown of our response efforts throughout the TNRD, and areas that Community Services staff have identified for further discussion and improvement in future flooding events.
BACKGROUND:
The TNRD Emergency Program works in conjunction with provincial agencies such as Emergency Management BC (EMBC), Ministry of Transport and Infrastructure (MoTI) the Ministry of Forests, Lands,
Summary of 2020 Freshet Flood Season in the TNRD Page 34 of 61 August 13, 2020 Subject: Summary of 2020 freshet flood season in TNRD Page 2 of 7
Natural Resource Operations, and Rural Development (FLNRORD) to support residents who are experiencing flooding. However, individual property owners are responsible for protecting their own private property from flooding. Support to residents from TNRD typically comes in the provision of sandbag shells and sand, and arranging for subject matter experts (such geotechnical engineers, hydrologists, etc) to assess areas of concern and provide recommendations on how to mitigate any threats to safety. The costs that TNRD bears for undertaking these response activities are typically reimbursed later by the province through EMBC’s Expense Authorization Form (EAF) process. We enjoy an exceptionally positive working relationship with our provincial partners, and they provide an excellent service to us and our residents.
DISCUSSION:
Response activities this freshet season included:
Electoral Area M – Beautiful Nicola Valley – North)
• Stump Lake
o Significant freshet flooding this year impacted 10 houses, a number of accessory structures, and infrastructure (Highway 5A) at Stump Lake.
o TNRD supported residents with sand and sandbags, BC Wildfire Service crews to fill sandbags, an aerial survey with a UAV (drone) to assess the scope of the flooding, and connected residents with professionals (hydrologists) to assist with mitigation tactics, among other efforts.
o TNRD has jointly funded with the province an engineering report to look at a solution to the water balance issue at Stump Lake to lower water levels in the future. TNRD has hosted a number of conference calls with residents, stakeholders, and partner agencies to keep everyone engaged and informed as this process plays out.
o TNRD also assisted residents in applying for Disaster Financial Assistance (DFA) funding through the province.
o This is an ongoing event due to the nature of the outflow of water from the lake.
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• Guichon Creek
o Following significant flooding in 2017 and 2018 on Guichon Creek, TNRD proactively delivered sand and sandbags to Lower Nicola, and held a public meeting in March around potential flooding.
o An assessment and site visit took place in late April with an engineer, flood response contractors, Lower Nicola Indian Band (LNIB) representatives and local residents to determine tactics for responding if the Creek flooded again.
o Due to favourable weather and conditions, the Creek was not a concern this year and no additional measures were necessary.
Electoral Area J: Copper Desert Country
• Kamloops Lake - Savona / Frederick
o Provincial models suggested that a “1-in-20” year flood event could have occurred on Kamloops Lake this year. Accordingly, and in coordination with the City of Kamloops, TNRD took a number of proactive steps to ensure residents were prepared.
o Letters were hand-delivered to all residents in Savona and Frederick whose properties were deemed to be at risk based on the province’s models.
o Dozens of truck-loads of sand and tens of thousands of sandbags were delivered to both communities.
o A comprehensive plan was built for additional flood protection measures to be implemented on Buie Street in Savona due to the very real risk of it being compromised.
o On two occasions (in early and late June) the Lake reached critical levels, but only hit the 1- in-10 year threshold and no major flooding occurred.
• Deadman – Vidette Road
o Significant and sudden flooding took place in early July that impacted houses, structures, and roads in this area.
o TNRD assisted residents with connecting with provincial agencies for support, and acted as a conduit for applications to the provincial DFA program.
Summary of 2020 Freshet Flood Season in the TNRD Page 36 of 61 August 13, 2020 Subject: Summary of 2020 freshet flood season in TNRD Page 4 of 7
• Cherry Creek
o Flooding on Cherry Creek was limited this year. TNRD Electoral Area Director Elliot has again offered to pay the costs for having a professional hydrologist write prescriptions for mitigation recommendations on properties affected by previous years’ flooding if applicable. If residents choose to follow these recommendations they will be covering the operational costs themselves.
o Sand and sandbags were also delivered to multiple communal and private locations in Cherry Creek.
Electoral Area O: Lower North Thompson
o Agate Bay (Electoral Area O) o Two debris flows occurred near Agate Bay Road in April and May, which posed a threat to one property in the area.
o Following a geotechnical assessment in May, a State of Local Emergency (SoLE) and Evacuation Order were issued for one property that was threatened.
o As conditions dried out the situation stabilized, and follow-up assessment occurred in June that determined the Evacuation Order could be lifted.
Cache Creek
o Following sudden flooding in late April, the TNRD Emergency Program supported the Cache Creek Emergency Operations Centre (EOC).
o This support was conducted remotely, but staff deployed to Cache Creek for four days to work directly in the EOC as well.
o The Cache Creek EOC built capacity and experience during this initial event and didn’t require support afterwards.
Sand and sandbags were also delivered to communal and private locations in the following areas:
o Rivershore o Blackpool o Pritchard o Westwold o Little Fort (two locations)
Summary of 2020 Freshet Flood Season in the TNRD Page 37 of 61 August 13, 2020 Subject: Summary of 2020 freshet flood season in TNRD Page 5 of 7
o McLure o Pinantan o Loon Lake o South Green Lake o Harmon Estates (Nicola Lake) o Adjacent to Highway 8, near the Nooaitch First Nation
Response Costs and Hours Worked
Costs: • Through to the end of July, over $50,000 dollars have been spent through the EAF process, meaning that this money spent will be reimbursed to the TNRD by the province as eligible emergency response costs. • Nearly $50,000 has been spent proactively by TNRD on emergency-related matters that are ineligible for provincial reimbursement. This includes the $30,000 TNRD is putting forward for the Stump Lake feasibility study, which is coming from Electoral “M” and “N” budgets ($5,000 each) with the remainder ($20,000+) coming from the Community Services – Emergency Management budget.
Hours • TNRD staff have worked over 360 hours (roughly 51 days) of overtime throughout freshet season. This does not include hours worked as part of their regularly scheduled work days, or time spent on standby.
Challenges / Area for Improvement:
Sandbags • The province currently supplies TNRD with two types of sandbag: burlap and biodegradable plastic. • The biodegradable bags are lighter and easier to transport than burlap, and TNRD deployed tens of thousands of them this freshet season. • It has since been discovered that these bags deteriorate rapidly when in direct sunlight. A cache of bags staged by the Lower Nicola Indian Band for less than two months in the sun were completely unusable and falling apart when inspected.
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• Had flood waters reached the 1-in-20 year level in Savona and Frederick this year, it’s entirely possible that the biodegradable bags that had been placed in those locations proactively could have failed and disintegrated when the water reached them. • This issue has been flagged to EMBC and the TNRD will be focusing on the use of burlap bags going forward on any longer-term flooding incidents.
Disaster Financial Assistance: • The province operates the Disaster Financial Assistance program (DFA). Information on it can be found here: https://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response- recovery/emergency-response-and-recovery/disaster-financial-assistance • While this is solely a provincial program; local authorities have to act as a conduit of information from affected property owners who are applying for assistance. • This becomes a drain on time and resources for local authorities. Significant TNRD staff time had to be allocated to gathering and collating information for DFA. • As well, because TNRD gathers the information, applicants see us as a decision-maker, even though we have no input or sway over the adjudication of the DFA process. • TNRD staff have recommended to EMBC that this process be looked at for streamlining and simplifying in the future, potentially so that residents can apply directly to the province.
Water Access / Boating Restrictions: • The TNRD has no legislated power to restrict the access to, or use of watercraft on, lakes and rivers in our region. • This becomes problematic during flooding events, as the wake generated by boats can cause further damage to foreshores and flood protection measures (i.e. sandbag berms). • The formal process to have Transport Canada put in place restrictions (i.e., limiting watercraft to a certain speed, or banning motorized vehicles altogether) is a highly-involved, multi-year process and not workable as an emergency response mechanism. • TNRD staff have recommended to partner agencies that such powers should be part of our tool kit for emergency situations, for the benefit and well-being of our residents.
Summary of 2020 Freshet Flood Season in the TNRD Page 39 of 61 August 13, 2020 Subject: Summary of 2020 freshet flood season in TNRD Page 7 of 7
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN: This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority ☐ Ongoing operation, service delivery or legislative requirement ☒ Not identified as a priority in strategic plan or department operational plan
Attachment:
• none
Summary of 2020 Freshet Flood Season in the TNRD Page 40 of 61 Community Services BOARD REPORT
TO: Chair and Board of Directors DATE: August 16, 2020
FROM: Director of Community Services
SUBJECT: Savona Recreation Association / TNRD Contribution Agreement
RECOMMENDATIONS:
THAT the Chair and Corporate Officer be authorized to execute a contribution agreement with the Savona Community Association for the operation and maintenance of the Savona Community Park, beach and dock as a function of Electoral Area “J” (Copper Desert Country) community parks service for a five year term commencing in 2020.
RON STORIE Approved for Director of Community Services Board Consideration CAO
PURPOSE:
To approve a Contribution Agreement between the Savona Community Association (not the Savona Improvement District) and the TNRD to provide financial support in the amount of $8,000 annually over a 5 year period commencing in 2020 for the maintenance of the Savona Community Park which includes the picnic area, playground, ancillary buildings, beach, boat- launch and dock.
SUMMARY:
The Savona Community Association operates and maintains the Savona Community Park on Kamloops Lake for public use within Electoral Area “J” (Copper Desert Country). This service is governed under the provisions of the Thompson-Nicola Regional District Community Parks
Savona Recreation Association Contribution Agreement Page 41 of 61 July 22, 2020 Subject: Savona Community Association / Page 2 of 3 TNRD Contribution Agreement
Service Establishment Bylaw No. 2093, 2006. The Area Director has requested funding in the amount of $8,000 annually for the next five years.
BACKGROUND:
The Savona Community Association manages the property because the Lease is in the Association's name. The Savona Improvement District has no involvement in this property.
As part of the 2019/20 budget process, $8,000 annually was allocated for the operation and maintenance of the Savona Community Park, beach and dock in 2020. Ongoing funding for the facility’s operation and maintenance has been discussed with TNRD staff, the Area Director and the Community Association. It is recommended that the agreement be renewed to establish service responsibilities as well as annual funding allocations for a five year term commencing in 2020.
The Savona Community Park provides an important recreational service on Kamloops Lake to a wide area of residents surrounding Savona.
DISCUSSION:
Area Director Elliot supports a renewal of the maintenance contract with the TNRD and as such, the TNRD Board needs to provide formal consent for the Agreement. The Agreement is for $8,000 annual funding over 5 years commencing in 2020, however, there is a clause whereby the Board of Directors may opt out of the Agreement at any time. This funding will ensure that the recreational opportunity provided to area residents will continue.
FINANCIAL IMPLICATIONS:
The contribution agreement sets out the funding amounts of $8,000 a year for 5 years for the operation and maintenance of the Savona Community Park, beach and dock. Future dock related repair and improvements must be approved by Ministry of Forests, Lands and Natural Resource Operations who have the oversite with structures in the foreshore area.
Savona Recreation Association Contribution Agreement Page 42 of 61 July 22, 2020 Subject: Savona Community Association / Page 3 of 3 TNRD Contribution Agreement
The Contribution Agreement funds will be budgeted from the Electoral Area “J” community parks function. Finance has additional financial oversite and accountability as the Savona Community Association is required to submit annual reporting on how the funds were spent, before receiving additional funds. Taxation to fund this service is electoral area wide as opposed to a specified service area.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN: This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority ☒ Ongoing operation, service delivery or legislative requirement ☐ Not identified as a priority in strategic plan or department operational plan
COMMUNICATIONS OR PUBLIC CONSULTATION:
None
ATTACHMENTS: None
Savona Recreation Association Contribution Agreement Page 43 of 61 Finance BOARD REPORT
TO: Chair and Board of Directors DATE: August 13, 2020
FROM: Director of Finance
SUBJECT: Summary Report re: Use of Discretionary Funds July 2019 – July 2020
RECOMMENDATION:
THAT the Use of Discretionary Funds Summary Report be received for information.
DOUGLAS RAE, CPA, CA Approved for Director of Finance Board Consideration CAO
PURPOSE:
This report is intended to advise the Board on how Electoral Area discretionary funds have been used as well as to enhance financial transparency by making the expenditure information available to the public.
SUMMARY:
All expenditures after the last report, dated June 27, 2019, up to the date they were compiled on July 31, 2020 are included. Information for each Electoral Area includes who received funding, in what amount, and for what purpose.
BACKGROUND:
Under TNRD Policy 5.1.4 “Finance – Grants & Financial Contributions – Discretionary Funds” funding for Arts and Culture and general grant requests are budgeted for annually under each Electoral Area’s respective Recreation Budget.
Once the Board approves the financial plan each year, expenditure of these funds is made upon request by the Area Directors to staff and typically do not require further approval by the Board (note that this
Use of Discretionary Funds Summary Report July 2019 to July 2020. Page 44 of 61 August 13, 2020 Subject: Summary Report re: Use of Discretionary Funds July 2019 - July 2020 Page 2 of 2
description excludes the “Community Assistance” funds budgeted for annually since 2017, for which we have established that the Board itself pre-approve expenditures. Those funds are not within scope of this report).
As such, it is prudent to disclose to the Board and the general public the use of these funds, as this information is not otherwise generally available without specific request.
DISCUSSION:
Details of payments between July 2019 and year-to-date to June 31, 2020 are as per the attached schedule A, organized by Electoral Area.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☒ 2019/2020 Department Operational Priority ☐ Ongoing operation, service delivery or legislative requirement ☐ Not identified as a priority in strategic plan or department operational plan
COMMUNICATIONS OR PUBLIC CONSULTATION:
This report and its contents are available to the public and will be included in the minutes of the meeting at which this item will be considered by the Board of Directors, and published in the next regular Board meeting agenda and on the TNRD’s website.
Attachment:
• Schedule A – Use of Discretionary Funds July 2019 to July 2020
Use of Discretionary Funds Summary Report July 2019 to July 2020. Page 45 of 61 Use of Discretionary Funds Summary Report July 2019 to 2020.
Thompson-Nicola Regional District Schedule A - Use of Discretionery Funds Budget July 2019 to July 2020
Recreation grants - 4510
Electoral Area "A" (Wells Gray Country) Annual Year Payee Purpose Amt Totals 2019 NORTH THOMPSON ARTS COUNCIL SUPPORT FOR CHILDREN'S ARTS FESTIVAL 2019 $ 500.00 2019 UPPER CLEARWATER FARMERS' INSTITUTE DEVELOPMENT OF FARMERS MARKET 400.00 2019 BC AGRICULTURAL EXPOSITION SOCIETY 2019 SPONSORSHIP-BC AGRIC. EXPO & 4H ACTIVITIES - HORSE DIVISION 500.00 2019 ROYAL CANADIAN LEGION #259 SPONSOR FUNDRAISER DINNER 300.00 2019 BIRCH ISLAND RECREATION SOCIETY GRANT RE: LOCAL HALLOWEEN ACTIVITIES 525.00 2019 ROYAL CANADIAN LEGION #259 REMEMBRANCE DAY WREATH 75.00 2019 VAVENBY TRAILS & RECREATION SOCIETY GRANT RE: LOCAL HALLOWEEN ACTIVITIES 500.00 2019 ROYAL CANADIAN LEGION #259 SUPPORT FOR FIRST RESPONDERS DINNER COMMUNITY EVENT 350.00 2019 BC HYDRO REMAINDER OF UNPAID BILL - CANCELLED TV REBROADCAST SERVICE 29.19 2019 BUY-LOW FOODS CANDY CANES FOR COMMUNITY BREAKFAST WITH SANTA EVENT 43.06 2019 CLEARWATER ROTARY CLUB FUNDING RE: CHRISTMAS TREE LIGHT UP 250.00 2019 CLEARWATER & DISTRICT FOODBANK SPONSOR FOOD BANK CHRISTMAS HAMPER 1,000.00 2019 CLEARWATER SECONDARY SCHOOL PAC FUNDING RE: 2019 CHRISTMAS STUDENT 500.00 2019 PETTY CASH MINOR ITEMS FOR BREAKFAST WITH SANTA COMMUNITY EVENT 123.29 2019 BLACKPOOL FIRE DEPARTMENT FIRE PREVENTION MATERIALS FOR KIDS TO HAND OUT AT BREAKFAST W. SANTA EVENT 343.32 $ 5,438.86 2020 DISTRICT OF CLEARWATER FUNDING RE: 2020 WINTERFEST 250.00 2020 NORTH THOMPSON ABORIGINAL CULTURAL CENTRE 3RD ANNUAL MOOSE HIDE CAMPAIGN 500.00 2020 WELLS GRAY OUTDOOR CLUB SPONSOR 2ND ANNUAL HALF MARATHON 500.00 2020 YELLOWHEAD COMMUNITY SERVICES FUNDING RE: SEEDY SATURDAY EVENT 200.00 2020 WELLS GRAY RIDERS ASSOCIATION SKIJORING EVENT SPONSORSHIP 500.00 2020 CLEARWATER & DISTRICT FOODBANK GRANT TO ASSIST WITH UNUSUAL COMMUNITY NEEDS DUE TO COVID 1,000.00 2020 VAVENBY FIRE DEPT THANK-YOU GIFT FOR EASTER EGG DELIVERY DURING COVID 95.50 $ 3,045.50
Electoral Area "B" (Thompson-Headwaters) Annual Year Payee Purpose Amt Totals 2019 BLUE RIVER SLO PITCH ASSOCIATION INSURANCE PREMIUM RE: SLO PITCH TOURNAMENT $ 100.00 2019 BLUE RIVER COMMUNITY ASSOCIATION SPONSOR HARVEST DINNER COMMUNITY EVENT 1,500.00 2019 AVOLA COMMUNITY HALL & RECREATIONAL COOP ASSOC. SPONSOR COMMUNITY CHRISTMAS DINNER & COOKIE EXCHANGE 500.00
Page 46 of 61 2019 BLUE RIVER ELEMENTARY PARENT ADVISORY COUNCIL (PAC) SPONSOR 2020 YEAR-END FIELD TRIP FOR STUDENTS -LOWER MAINLAND 2,500.00 2019 CLEARWATER & DISTRICT FOODBANK SPONSOR FOOD BANK CHRISTMAS HAMPER 475.00 2019 LADIES AUXILIARY BRANCH #213 LEGION FUNDS RE: CHRISTMAS CAMPAIGN 500.00 $ 5,575.00 2020 BLUE RIVER COMMUNITY ASSOCIATION SPONSOR COMMUNITY GARDEN-TOP SOIL/MANURE 1,000.00 2020 BLUE RIVER COMMUNITY ASSOCIATION FUNDING RE: OPERATION OF MOSQUITO CONTROL DEVICES 1,000.00 2020 WELLS GRAY AMATEUR RADIO CLUB FUNDING RE: SOLAR POWER SYSTEM UPGRADES 2,343.87 $ 4,343.87
1 Use of Discretionary Funds Summary Report July 2019 to 2020.
Thompson-Nicola Regional District Schedule A - Use of Discretionery Funds Budget July 2019 to July 2020
Recreation grants - 4510
Electoral Area "E" (Bonaparte Plateau) Annual Year Payee Purpose Amt Totals 2019 70 MILE COMMUNITY CLUB COSTS FOR OUTSIDE LIGHTING $ 1,800.00 2019 70 MILE ACCESS CENTRE LOCK CHANGES & VOLUNTEER APPRECIATION BBQ 500.00 2019 FALL FAIR FESTIVAL CLINTON SPONSORSHIP RE: FALL FAIR IN CLINTON 1,000.00 2019 SOUTH GREEN LAKE VOLUNTEER FIRE DEPARTMENT AUXILIARY FUNDS RE: SENIOR PROGRAM & COMMUNITY FUNDRAISING ACTIVITIES 1,500.00 2019 70 MILE ACCESS CENTRE FUNDS RE: SENIOR PROGRAM & COMMUNITY FUNDRAISING ACTIVITIES 2,550.00 2019 T.O.P.S. BRANCH 5180 FUNDS RE: USE OF CLINTON MEMORIAL HALL-EXERCISE PROGRAM 400.00 $ 7,750.00 2020 CARIBOO COUNTRY CARRIAGE CLUB TWO OBSTACLE TRAIL CHALLENGES 500.00 2020 CLINTON PARADE COMMITTEE SPONSOR 2020 CLINTON & DISTRICT ANNUAL PARADE 1,000.00 2020 FALL FAIR FESTIVAL CLINTON SPONSOR 2020 FALL FUN FEST IN CLINTON 1,000.00 2020 GOLD COUNTRY COMMUNITIES SOCIETY FUNDS RE: CHAIRS FOR COMMUNITY HALL 2,000.00 $ 4,500.00
Electoral Area "I" (Blue Sky Country) Annual Year Payee Purpose Amt Totals 2019 PEOPLE OF PUKAIST FUNDS RE: INDIGENOUS TOURISM VIDEO $ 1,000.00 2019 2 RIVERS REMIX SOCIETY SPONSOR 2 RIVERS FESTIVAL 500.00 2019 LYTTON RIVER FESTIVAL SOCIETY SPONSOR LYTTON RIVER FESTIVAL 1,000.00 2019 ASHCROFT & AREA COMMNITY RESOURCES SOCIETY GRANT FOR CHRISTMAS HAMPERS 500.00 $ 3,000.00 2020 SACRED ROCK VENTURES SPONSOR 2020 WORKSHOP IN MERRITT 500.00 2020 BC INSTITUTE OF AGROLOGISTS SPONSORSHIP RE:BCIA 72nd CONFERENCE 2,000.00 $ 2,500.00
Electoral Area "J" (Copper Desert Country) Annual Year Payee Purpose Amt Totals 2019 BC AGRICULTURAL EXPOSITION SOCIETY 2019 SPONSORSHIP-BC AGRIC. EXPO & 4H ACTIVITIES $ 1,000.00 2019 GOLD COUNTRY COMMUNITIES SOCIETY FUNDING RE: EQUIPMENT UPGRADES 5,000.00 $ 6,000.00 2020 NONE TO DATE - $ - Page 47 of 61 Electoral Area "L" (Grasslands) Annual Year Payee Purpose Amt Totals 2019 WESTWOLD COMMUNITY ASSOCIATION REFRIGERATOR REPLACEMENT AT HALL $ 2,500.00 $ 2,500.00 2020 DUECK, STAN KEEKWILLIW PARK MAINTENANCE 722.79 2020 WESTWOLD COMMUNITY ASSOCIATION PEARSE PARK CLEANUP 800.00 $ 1,522.79
2 Use of Discretionary Funds Summary Report July 2019 to 2020.
Thompson-Nicola Regional District Schedule A - Use of Discretionery Funds Budget July 2019 to July 2020
Recreation grants - 4510
Electoral Area "M" (Beautiful Nicola Valley - North) Annual Year Payee Purpose Amt Totals 2019 MERRITT DANCE SOCIETY FUNDS RE: DANCE, ART & MUSIC WORKSHOP $ 1,000.00 2019 NICOLA VALLEY ARTS COUNCIL SPONSOR MAYOR'S GALA COMMUNITY EVENT 750.00 2019 NICOLA VALLEY PRO RODEO SPONSOR 2019 RODEO 250.00 2019 NICOLA VALLEY FALL FAIR SPONSOR 2019 FALL FAIR 250.00 2019 MINISTER OF FINANCE KVR TRAIL FROM MERRITT TO LNIB-CROWN TENURE APPLICATION 125.00 2019 GOLD COUNTRY COMMUNITIES SOCIETY FUNDING RE: I.T. UPGRADES 2,000.00 2019 NICOLA ROUND TABLE SPONSOR COMMUNITY INFO MTG. ON EMERGENCY PREP/WILDFIRES 750.00 2019 NICOLA ROUND TABLE GRASSLANDS INTERPRETIVE CENTRE INITIATIVES 500.00 2019 NORGAARD READY-MIX LTD BEDDING SAND COSTS NOT PAID FOR NY PROVINCE RE: 2019 FLOODING NICOLA LAKE 531.44 $ 6,156.44 2020 MERRITT DANCE SOCIETY AREA M & N BURSARY SPONSORSHIP 500.00 $ 500.00
Electoral Area "N" (Beautiful Nicola Valley - South) Annual Year Payee Purpose Amt Totals 2019 MERRITT DANCE SOCIETY FUNDS RE: DANCE, ART & MUSIC WORKSHOP $ 1,000.00 2019 NICOLA VALLEY ARTS COUNCIL SPONSOR MAYOR'S GALA COMMUNITY EVENT 750.00 2019 NICOLA VALLEY PRO RODEO SPONSOR 2019 RODEO 250.00 2019 NICOLA VALLEY FALL FAIR SPONSOR 2019 FALL FAIR 250.00 2019 BROOKMERE WATER USERS COMMUNITY GRANT RE: CAPITAL UPGRADE 2,358.63 2019 MINISTER OF FINANCE KVR TRAIL FROM MERRITT TO LNIB-CROWN TENURE APPLICATION 125.00 2019 TNRD ECO-DEPOT ECO-CARD GIVE-AWAY FOR COMMUNITY FREE DUMP ON DAY OF CHOICE 100.00 2019 GOLD COUNTRY COMMUNITIES SOCIETY FUNDING RE: I.T. UPGRADES 2,000.00 2019 NICOLA ROUND TABLE SPONSOR COMMUNITY INFO MTG. ON EMERGENCY PREP/WILDFIRES 750.00 2019 NICOLA ROUND TABLE GRASSLANDS INTERPRETIVE CENTRE INITIATIVES 500.00 2019 NORGAARD READY-MIX LTD BEDDING SAND COSTS NOT PAID FOR NY PROVINCE RE: 2019 FLOODING NICOLA LAKE 531.44 $ 8,615.07 2020 MERRITT DANCE SOCIETY AREA M & N BURSARY SPONSORSHIP 500.00 $ 500.00 Page 48 of 61
3 Use of Discretionary Funds Summary Report July 2019 to 2020.
Thompson-Nicola Regional District Schedule A - Use of Discretionery Funds Budget July 2019 to July 2020
Recreation grants - 4510
Electoral Area "O" (Lower North Thompson) Annual Year Payee Purpose Amt Totals 2019 NORTH THOMPSON ACTIVITY CENTRE SOCIETY ANNUAL SPRING COMMUNITY BBQ SPONSORSHIP $ 500.00 2019 NORTH THOMPSON COMMUNITIES FOUNDATION ANNUAL SPRING COMMUNITY BBQ SPONSORSHIP 250.00 2019 BC AGRICULTURAL EXPOSITION SOCIETY SPONSORHIP RE: 4H EVENTS-AGRI EXPO 2019 1,000.00 2019 BARRIERE LEGION #242 WREATH FOR NOV 11/19 100.00 2019 YELLOWHEAD COMMUNITY SERVICES 2019 RAISE-A-READER CAMPAIGN 250.00 2019 BARRIERE AND AREA BLOCK WATCH PROGRAM PROGRAM SUPPLIES-LOCAL BLOCK WATCH PROGRAM 250.00 2019 BARRIERE SECONDARY SCHOOL GRANT RE: SCHOOL SR. BASKETBALL TEAM UNIFORMS 1,000.00 $ 3,350.00 2020 LOWER NORTH THOMPSON COMMUNITY FOREST FUNDS RE: PORTION OF NEW JERSEYS BARRIERE YOUTH SOCCER 1,200.00 $ 1,200.00
Electoral Area "P" (Rivers and The Peaks) Annual Year Payee Purpose Amt Totals 2019 CANADIAN PACIFIC RAILWAY COMPANY WHISTLE CONTRACT-VLA RD CROSSING-SHUSWAP SUBD.CHASE $ 670.00 2019 TNRD ECO-DEPOT ECO-CARD GIVE-AWAY FOR COMMUNITY FREE DUMP ON DAY OF CHOICE 50.00 2019 HEFFLEY CREEK COMMUNITY RECREATION ASSOC. GRANT FOR COST FOR ELECTRICAL UPGRADES TO COMMUNITY HALL 1,290.00 2019 TNRD ECO-DEPOT PAUL LAKE LAKESHORE CLEANUP - ECO-CARDS 230.00 2019 INTERIOR TURF EQUIPMENT LAWNMOWER PURCHASE ON BEHALF OF WHITECROFT COMMUNITY ASSOC. (GRANT) 859.82 2019 RICK KURZAC BUILDING MATERIALS LTD. SHED PURCHASE ON BEHALF OF WHITECROFT COMMUNITY ASSOC. (GRANT) 1,059.29 2019 COMMUNITY ASSOCIATION OF WHITECROFT GRANT RE: PARK DONATION-OUTDOOR ITEMS 1,435.00 $ 5,594.11 2020 SAVE ON FOODS #931 FRUIT BASKET - SYMPATHY GIFT 53.49 $ 53.49
GRAND TOTAL, YTD (JULY 2019-DEC 2019) $ 53,979.48
GRAND TOTAL, YTD (JAN 2019-JULY 2020) $ 18,165.65 $ 72,145.13 Page 49 of 61
4 Use of Discretionary Funds Summary Report July 2019 to 2020.
Thompson-Nicola Regional District Schedule A - Use of Discretionery Funds Budget July 2019 to July 2020
Arts & Culture grants - 4520
Annual Year E/A Payee Purpose Amt Totals 2019 M NICOLA VALLEY MUSEUM ARCHIVES 2019 MUSEUM PROJECTS $ 750.00 2019 ALL KAMLOOPS SYMPHONY EDUCATIONAL CONCERT TOUR SPONSORSHIP 2,500.00 $ 2,500.00
2020 ALL CHAMBER MUSICIANS OF KAMLOOPS SPONSORSHIP RE: CONCERT SERIES (INCLUDING RURAL COMMUNITIES) 1,000.00 $ 1,000.00 Page 50 of 61
6 FINANCE BOARD REPORT
TO: Chair and Board of Directors DATE: August 13, 2020
FROM: Director of Finance
SUBJECT: Unaudited Interim Finance Report for 6-Months Ended June 30, 2020
RECOMMENDATION:
THAT the unaudited June 30, 2020 Interim Financial Report be received for information
DOUGLAS RAE, CPA, CA Approved for Director of Finance Board Consideration CAO
PURPOSE:
To provide the Board with a financial update of actual revenues and expenses realized and spent to date for the 6 months ending June 30, 2020, compared to the 2020 annual budget.
SUMMARY:
This report provides a high-level comparison of year-to-date actual to annual budget revenues and expenditures for the 6 months ended June 30, 2020. Annual budget figures are as per the five-year financial plan approved by the Board on March 26, 2020.
No issues or significant deviations from the approved plan requiring Board attention were noted.
BACKGROUND:
In accordance with best practices in local government, the TNRD will be providing the Board with interim financial reports periodically each year.
Unaudited Interim Financial Report for Six Months Ending June 30, 2020. Page 51 of 61 August 13, 2020 Subject: Unaudited Interim Finance Report for 6-Months Ended June 30, 2020 Page 2 of 3
DISCUSSION:
This report has been prepared by staff based on the accounting records as at June 30, 2020 on a cash basis; meaning that no substantial cut-off procedures were applied as would normally be the case for year-end financial statements. This means that timing of payments and receipts are reflected in the year-to-date actual results reported. Not all costs or revenues are incurred or collected evenly throughout the year. Tax revenues collected are not received by the TNRD until August each year and therefore are not reflected in the year-to date revenues reported herein. The expenses reflect those that have been charged up to June 30th but no effort has been made to account for work performed but not yet billed. The statements are unaudited.
The format of the statements is the same as that used in recent years, consisting of a high-level comparison of annual budget to year-to-date actual results for the 6-months ended June 30, 2020. Information is listed by service, with a summary of revenues by type at the end.
Regarding the financial impacts of COVID-19 to date, we have not seen anything with significant budget impacts. In August we received the majority of property tax proceeds budgeted for, and revenues from other sources have continued to be healthy. We have incurred additional unplanned for expenses, but these have been mostly offset by reductions in other budgeted costs. These covid related costs primarily have been to re-locate Board meetings and erect plexi-glass barriers prior to the office and library branches re-opening in July. Costs savings mainly consisted of travel and conference costs saved. Timing of costs was effected as well, with certain capital projected delayed but not cancelled due to the uncertainty about project schedules and availability of contract labour.
Overall, we continue to operate within our approved budget for 2020.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN:
This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: ☐ Now ☐ Next ☐ Advocacy/Partnership ☒ 2019/2020 Department Operational Priority ☐ Ongoing operation, service delivery or legislative requirement ☐ Not identified as a priority in strategic plan or department operational plan
Unaudited Interim Financial Report for Six Months Ending June 30, 2020. Page 52 of 61 August 13, 2020 Subject: Unaudited Interim Finance Report for 6-Months Ended June 30, 2020 Page 3 of 3
COMMUNICATIONS OR PUBLIC CONSULTATION: The contents of this report will be communicated to the public in the minutes of the meeting at which this item will be received by the Board of Directors; said minutes to be included in the next regular Board of Directors’ meeting agenda on the TNRD’s website
Attachment(s)
Unaudited Interim Financial Report for the 6-month period ending June 30, 2020
Unaudited Interim Financial Report for Six Months Ending June 30, 2020. Page 53 of 61 Unaudited Interim Financial Report for Six Months Ending June 30, 2020.
SUMMARY OF OPERATING RESULTS (UNAUDITED) For the 6-months ending June 30, 2020
Annual Revenues % Expenditures % Surplus Notes 2020 2020 of 2020 of 2020 Budget Actual YTD Budget Actual YTD Budget Actual YTD GENERAL GOVERNMENT SERVICES Executive & Legislative $ 862,531 $ 63,966 7% $ 330,278 38% $ (266,312) Diff. in revenues is due to tax revenues, not collected yet Administration 3,256,875 1,757,153 54% 1,649,325 51% 107,828 revenue includes entire annual admin charge to other services, not prorated Electoral Area Administration 2,702,611 474,514 18% 556,971 21% (82,457) tax rev still to come but charges to utilities incl for whole year Water Metering Project 3,105,651 - 0% 107,336 3% (107,336) grant funding will be recognized based on funds spent at y/e Fraser Basin Program 40,000 13,954 35% 299 1% 13,655 revenue is all surplus from 2019, taxes not yet accounted for TOTAL $ 9,967,668 $ 2,309,587 23% $ 2,644,209 27% $ (334,622)
PROTECTIVE SERVICES Fire Protection -Administration $ - $ - #DIV/0! $ 25,035 #DIV/0! $ (25,035) reflects flow through of bulk purchases and recovery of same from FDs Fire Protection -Ashcroft 26,780 - 0% 780 3% (780) tax revenues still to come, not accounted for yet, exp. is admin fee Fire Protection -Barriere 157,967 - 0% 1,311 1% (1,311) tax revenues still to come, not accounted for yet, exp. is admin fee Fire Protection -Blackpool 255,460 16,297 6% 78,384 31% (62,087) timing of revenue reciepts and costs incurred expected later in year Fire Protection -Clinton 28,840 - 0% 840 3% (840) both tax revenues and grant payment expected in August Fire Protection -South Green Lake 313,719 51,077 16% 93,838 30% (42,761) tax revenues still to come, not accounted for yet Fire Protection -70 Mile House 29,870 - 0% 870 3% (870) both tax revenues and grant payment expected in August Fire Protection -Little Fort 232,216 32,862 14% 63,161 27% (30,299) tax revenues still to come, not accounted for yet Fire Protection -Loon Lake 1,616,536 414,533 26% 38,028 2% 376,505 taxes, grants, debt proceeds and capital construction costs still o/s - timing Fire Protection -Mamit Lake 3,943 - 0% 150 4% (150) both tax revenues and grant payment expected in August Fire Protection -McLure 428,369 129,817 30% 34,943 8% 94,874 ppty taxes, gas taxes and capital upgrade costs still o/s Fire Protection -Merritt 249,316 1 0% 4,349 2% (4,348) ppty taxes, gas taxes and capital upgrade costs still o/s Fire Protection -Pritchard 244,002 10,739 4% 63,153 26% (52,414) taxes, gas taxes, some capital upgrades & debt pmts still o/s - timing Fire Protection -Tobiano 1,358,113 53,836 4% 61,578 5% (7,742) taxes, debt proceeds and capital construction costs still o/s - timing Fire Protection -Vavenby 212,954 (14,481) -7% 122,494 58% (136,975) small deficit from last yr to be cleared this yr; taxes, gas tax fund revenues o/s Fire Protection -VLA Flats 15,450 - 0% 450 3% (450) timing Fire Protection -Whitecroft 26,265 - 0% 765 3% (765) timing Search & Rescue -A, B, O 19,570 - 0% 570 3% (570) timing E-911 Service 769,471 178,177 23% 376,176 49% (197,999) tax rev and primary answering costs still o/s, secondary answering costs 100% paid Emergency Preparedness Program 843,499 228,430 27% 176,279 21% 52,151 task expenses incurred but reimbursements not yet received. Tax revenues o/s Highway Rescue -A, B 34,135 9,415 28% 8,915 26% 500 timing Search Rescue - All Members 159,107 20,585 13% 3,718 2% 16,867 tax revenues still to come, not accounted for yet Dangerous Dog Control 195,211 148,786 76% 11,325 6% 137,461 ytd revenue is surplus carryforward for legal contingency Building Standards 1,499,505 787,786 53% 457,023 30% 330,763 both revenues and expenditures on track with budget TOTAL $ 8,720,298 $ 2,067,860 24% $ 1,624,135 19% $ 443,725
TRANSPORTATION SERVICES Street Lighting -Avola $ 10,249 $ 1,429 14% $ 4,837 47% $ (3,408) Street Lighting -Blackpool 7,262 1,092 15% 3,328 46% (2,236) Street Lighting -Coldwater Rd 3,600 578 16% 1,688 47% (1,110) Street Lighting -Pritchard 8,292 1,306 16% 4,045 49% (2,739) Street Lighting -Tobiano 5,150 2,288 44% 1,615 31% 673 Street Lighting -Vavenby 11,382 994 9% 5,784 51% (4,790) Page 54 of 61 Street Lighting -Whitecroft 1,900 252 13% 940 49% (688) Transit Service -Clearwater 39,409 - 0% 1,148 3% (1,148) Transit Service -Valley Connector 35,535 - 0% 1,035 3% (1,035) Transit Service -Lower Nicola 8,549 - 0% 249 3% (249) TOTAL $ 131,328 $ 7,939 6% $ 24,669 19% $ (16,730)
2020-08-04 Unaudited Interim Financial Report for Six Months Ending June 30, 2020.
SUMMARY OF OPERATING RESULTS (UNAUDITED) For the 6-months ending June 30, 2020
Annual Revenues % Expenditures % Surplus Notes 2020 2020 of 2020 of 2020 Budget Actual YTD Budget Actual YTD Budget Actual YTD
ENVIRONMENTAL HEALTH SERVICES Solid Waste Management $ 12,634,448 $ 4,679,103 37% $ 3,185,780 25% $ 1,493,323 both revenues and expenditures on track with budget SWMPR,Amendment & Implementation Service 42,750 42,750 100% - 0% 42,750 ytd rev are all surplus from 2019, no expenses yet Noxious Weed Control - General 361,964 20,058 6% 83,083 23% (63,025) Noxious Weed Control - Hwy Ops 234,377 234,377 100% 20,345 9% 214,032 grant funding is front loaded Noxious Weed Control - TNIPMC 98,799 73,799 75% 29,025 29% 44,774 more grant revenues yet to be accounted for (not yet received) Noxious Weed Control - Wildfire Recovery Grant 453,587 - 0% 26,893 6% (26,893) funds to be reimbursed based on claimed expenses Mosquito Control -A 140,057 16,012 11% 28,720 21% (12,708) budgeted revenues are primarily taxes still to be collected Mosquito Control -M, N 108,594 27,874 26% 14,114 13% 13,760 Mosquito Control (North) -O, P 135,369 27,886 21% 20,865 15% 7,021 budgeted revenues are primarily taxes still to be collected Mosquito Control (South) -Kamloops, Chase, Logan Lake, J, L, P 203,479 28,584 14% 42,551 21% (13,967) budgeted revenues are primarily taxes still to be collected Alt. Waste Coll. -B 112,404 27,117 24% 27,788 25% (671) budgeted revenues are primarily taxes still to be collected Alt. Waste Coll. -J 238,947 383 0% 89,498 37% (89,115) budgeted revenues are primarily taxes still to be collected Alt. Waste Coll. -N 26,393 (3,595) -14% 6,222 24% (9,817) ytd revenue is primarily surplus carryfwd intended for reserves Alt. Waste Coll. -P 42,761 7,966 19% 15,804 37% (7,838) ytd revenue is primarily surplus carryfwd intended for reserves TOTAL $ 14,833,929 $ 5,182,314 35% $ 3,590,688 24% $ 1,591,626
PUBLIC HEALTH AND WELFARE Cemetery -A $ 7,931 $ 1,800 23% $ 231 3% $ 1,569 both tax revenues and expenses expected in August Cemetery -B 98,984 78,285 79% 4,427 4% 73,858 ytd revenue is primarily surplus carryfwd intended for capital projects Cemetery -Chase, L, P 15,210 - 0% 225 1% (225) both tax revenues and grant payment expected in August Cemetery -Clinton, E 26,729 - 0% 779 3% (779) both tax revenues and grant payment expected in August Cemetery -O, P 27,501 21,245 77% 898 3% 20,347 both tax revenues and grant payment expected in August Thompson River Watershed Management 130,208 - 0% 76,608 59% (76,608) both tax rev and 1 grant payment expected in August. 1 grant pmt made already. TOTAL $ 306,563 $ 101,330 33% $ 83,168 27% $ 18,162
ENVIRONMENTAL DEVELOPMENT Environmental Planning & Zoning $ 1,743,364 $ 518,181 30% $ 583,230 33% $ (65,049) both revenues and expenditures on track with budget Film Commission 278,783 61,573 22% 170,919 61% (109,346) both revenues and expenditures on track with budget Economic Development/Tourism Comm. 42,605 41,105 96% 796 2% 40,309 ytd revenue is primarily surplus carryfwd Gold Country Grant - Ashcroft, Cache Creek, Lytton, Clinton, E, I, J, M, N 247,999 - 0% 2,549 1% (2,549) tax revenues and grant payment expected in August. Gas tax o/s too Economic Development & Tourism-A 68,414 2,422 4% 27,931 41% (25,509) ytd revenue is surplus carryfwd, rest of budget rev are taxes still o/s Economic Development & Tourism-B 96,124 11,376 12% 26,062 27% (14,686) ytd revenue is surplus carryfwd Economic Development & Tourism-E 34,148 33,998 100% 972 3% 33,026 ytd revenue is surplus carryfwd Economic Development & Tourism-I 30,857 1,435 5% 13,792 45% (12,357) ytd revenue is surplus carryfwd Economic Development & Tourism-J 64,194 64,044 100% 611 1% 63,433 ytd revenue is surplus carryfwd Economic Development & Tourism-L 40,575 40,425 100% 611 2% 39,814 ytd revenue is surplus carryfwd Economic Development & Tourism-M 47,967 42,331 88% 10,957 23% 31,374 ytd revenue is surplus carryfwd Economic Development & Tourism-N 47,475 46,184 97% 10,870 23% 35,314 ytd revenue is surplus carryfwd Page 55 of 61 Economic Development & Tourism-O 74,376 74,226 100% 611 1% 73,615 ytd revenue is surplus carryfwd Economic Development & Tourism-P 12,150 4,975 41% 611 5% 4,364 ytd revenue is surplus carryfwd TOTAL $ 2,829,031 $ 942,275 33% $ 850,522 30% $ 91,753
RECREATIONAL AND CULTURAL SERVICES North Thompson Sportsplex $ 174,801 $ - 0% $ 5,091 3% $ (5,091) timing of tax revenues and grants paid Nicola Valley Aquatic Centre 194,901 - 0% 4,685 2% (4,685) timing of tax revenues and grants paid Crime Stoppers Program 25,675 5,000 19% 675 3% 4,325 revenue is all surplus 2019, tax revenues o/s, expense is all admin fees chgd
2020-08-04 Unaudited Interim Financial Report for Six Months Ending June 30, 2020.
SUMMARY OF OPERATING RESULTS (UNAUDITED) For the 6-months ending June 30, 2020
Annual Revenues % Expenditures % Surplus Notes 2020 2020 of 2020 of 2020 Budget Actual YTD Budget Actual YTD Budget Actual YTD Community Parks -A 170,807 66,149 39% 18,058 11% 48,091 timing of tax revenues and grants paid Community Parks -B 208,948 967 0% 38,001 18% (37,034) timing of tax revenues and grants paid Community Parks -J 8,240 - 0% 240 3% (240) timing of tax revenues and grants paid Community Parks -L 6,646 700 11% 246 4% 454 timing of tax revenues and grants paid Community Parks -M 2,650 - 0% 150 6% (150) timing of tax revenues and grants paid Community Parks -N 4,165 4,000 96% 215 5% 3,785 timing of tax revenues and grants paid Community Parks -O, P 13,720 6,959 51% 2,460 18% 4,499 timing of tax revenues and grants paid Community Parks -Tobiano 154,500 - 0% 4,500 3% (4,500) timing of tax revenues and grants paid Regional Parks 266,850 221,761 83% 6,522 2% 215,239 ytd revenue is surplus carryforward intended for future park requirements Community Halls -B 47,130 5,978 13% 5,972 13% 6 Community Hall -Blackpool 10,000 - 0% 291 3% (291) Community Hall -Little Fort 116,969 14,972 13% 29,397 25% (14,425) ytd exp mostly gas tax project; revenues not reflected yet Community Hall -Pritchard 18,607 - 0% 5,595 30% (5,595) ytd exp mostly gas tax project; revenues not reflected yet Community Hall -Savona 21,776 - 0% 560 3% (560) timing of tax revenues and grants paid Community Hall -Upper Clearwater 5,000 - 0% 150 3% (150) timing of tax revenues and grants paid Community Hall -Vavenby 48,863 3,507 7% 15,207 31% (11,700) timing of tax revenues and grants paid Recreation-A 12,875 1,109 9% 3,520 27% (2,411) timing of tax revenues and grants paid Recreation-B 12,875 750 6% 4,819 37% (4,069) timing of tax revenues and grants paid Recreation-E 12,875 - 0% 4,975 39% (4,975) timing of tax revenues and grants paid Recreation-I 12,875 6,750 52% 2,975 23% 3,775 timing of tax revenues and grants paid Recreation-J 12,875 3,950 31% 475 4% 3,475 timing of tax revenues and grants paid Recreation-L 12,875 8,750 68% 1,275 10% 7,475 timing of tax revenues and grants paid Recreation-M 12,875 1,544 12% 975 8% 569 timing of tax revenues and grants paid Recreation-N 12,875 435 3% 975 8% (540) timing of tax revenues and grants paid Recreation-O 12,875 5,800 45% 1,675 13% 4,125 timing of tax revenues and grants paid Recreation-P 12,875 4,146 32% 528 4% 3,618 timing of tax revenues and grants paid Recreation -Lower Nicola 10,815 3,756 35% 315 3% 3,441 timing of tax revenues and grants paid Recreation -Merritt 150,243 - 0% 2,774 2% (2,774) timing of tax revenues and grants paid Television -B 12,084 1,905 16% 2,841 24% (936) Television -Lytton 8,472 1 0% 247 3% (246) Television -Mamit Lake 6,288 - 0% 183 3% (183) Television -Spences Bridge 7,246 - 0% 211 3% (211) Public Library System 15,160,928 1,377,813 9% 3,262,436 22% (1,884,623) generally on track with budget. COVID exp being analysed, offset by other budget Nicola Valley Archives 12,999 - 0% 379 3% (379) TOTAL $ 16,998,073 $ 1,746,702 10% $ 3,429,593 20% $ (1,682,891)
DRINKING WATER Black Pines Waterworks $ 1,466,183 $ 54,024 4% $ 40,893 3% $ 13,131 Op. costs are at 33% of annual, includes 100% of labour & admin annual chgs Blue River Waterworks 246,199 128,723 52% 117,886 48% 10,837 Op. costs are at 48% of annual, includes 100% of labour & admin annual chgs Del Oro Waterworks 88,498 41,602 47% 28,522 32% 13,080 Op. costs are at 37% of annual, includes 100% of labour & admin annual chgs Evergreen Waterworks 39,986 19,525 49% 13,224 33% 6,301 Op. costs are at 39% of annual, includes 100% of labour & admin annual chgs Loon Lake Waterworks 64,451 25,101 39% 30,102 47% (5,001) Op. costs are at 56% of annual, includes 100% of labour & admin annual chgs Page 56 of 61 Maple Mission Waterworks 52,638 26,278 50% 15,531 30% 10,747 Op. costs are at 32% of annual, includes 100% of labour & admin annual chgs Pritchard Waterworks 5,231,423 126,179 2% 106,934 2% 19,245 Op. costs are at 48% of annual, includes 100% of labour & admin annual chgs Savona Waterworks 449,359 172,227 38% 211,868 47% (39,641) Op. costs are at 47% of annual, includes 100% of labour & admin annual chgs Spences Bridge Waterworks 199,469 75,066 38% 108,494 54% (33,428) Op. costs are at 54% of annual, need to acct for Band costs and reimbursement Vavenby Waterworks 211,394 55,134 26% 98,853 47% (43,719) Op. costs are at 70% of annual, includes 100% of labour & admin annual chgs Walhachin Waterworks 77,338 21,285 28% 38,601 50% (17,316) Op. costs are at 49% of annual, includes 100% of labour & admin annual chgs TOTAL $ 8,126,938 $ 745,144 9% $ 810,908 10% $ (65,764)
2020-08-04 Unaudited Interim Financial Report for Six Months Ending June 30, 2020.
SUMMARY OF OPERATING RESULTS (UNAUDITED) For the 6-months ending June 30, 2020
Annual Revenues % Expenditures % Surplus Notes 2020 2020 of 2020 of 2020 Budget Actual YTD Budget Actual YTD Budget Actual YTD
WASTE WATER Septage Disposal -A $ 26,951 $ 1,952 7% $ 150 1% $ 1,802 Paul Lake Sewer System 253,353 21,055 8% 67,183 27% (46,128) Op. costs are at 64% of annual, includes 100% of labour & admin annual chgs Pritchard Sewer System 438,463 89,204 20% 161,956 37% (72,752) Op. costs are at 69% of annual, includes 100% of labour & admin annual chgs TOTAL $ 718,767 $ 112,211 16% $ 229,289 32% $ (117,078)
SUB-TOTAL $ 62,632,595 $ 13,215,362 189% $ 13,287,181 207% $ (71,819) Municipal M.F.A. Payments 13,000,000 4,537,761 35% 4,537,761 35% - flow-through from member municipalities
TOTAL ALL SERVICES $ 75,632,595 $ 17,753,123 23% $ 17,824,942 24% $ (71,819) Page 57 of 61
2020-08-04 Unaudited Interim Financial Report for Six Months Ending June 30, 2020.
SUMMARY OF OPERATING RESULTS (UNAUDITED) For the 6-months ending June 30, 2020
Annual Revenues % Notes 2020 2020 of Budget Actual Budget REVENUE SUMMARY BY TYPE General Operating Fund Previous Years' Surplus $ 8,436,835 $ 8,428,910 100% as per budget and prior year financial statements Tax Requisition- Local Services 23,068,400 - 0% timing - will be rec'd in August Parcel Taxes - Non Utility 30,000 - 0% timing - will be rec'd in August Grants in lieu of taxes 111,000 22,589 20% most are typically received nearer year-end Provincial Government Grants: ~ Sundry 3,799,051 78,589 2% most grant revenues accrued at end of year based on costs incurred to date ~ Administration & Basic 100,000 140,000 140% ~ Film Commission 30,000 40,000 133% ~ Economic Development & Tourism 10,500 - 0% ~ Planning programs 150,000 - ~ Invasive Plants Control 703,587 240,000 34% MOTI funds paid in advance this year ~ Library Services 4,730,000 345,733 7% Federal grants/Gas tax funds 1,744,015 (337,705) -19% gas tax typically received later in year. Land use application fees 25,000 11,300 45% on track Building inspection fees 435,000 298,024 69% on track SWM control contracts/Tipping Fees 2,890,000 1,165,474 40% on track Building inspection contracts with municipalities 46,550 - 0% timing - typically received later in the year Interest 107,600 321,684 299% Administration charges to functions 658,351 645,669 98% timing - we recorded full annual charge at beginning of the year Miscellaneous revenue: ~ Planning 40,000 14,400 36% ~ Solid Waste Management 47,716 - 0% ~ Cemeteries 1,000 - 0% ~ Economic Development & Tourism 33,378 - 0% ~ Library 2,492,376 46,620 2% ~ Other 4,096,531 896,721 22% Member Municipality debt payments 13,000,000 4,537,761 35% flow through from member municipalities, as scheduled by MFA Total Revenues -General Operating Fund $ 66,786,890 $ 16,895,769 25%
Utilities Operating Fund Utilities Tax Requisition-Septage $ - $ - Septage Tipping Fees - - Transfer From Reserve 40,000 - Previous Year's Surplus 338,173 338,175 100% as per budget and prior year financial statements Frontage & Parcel taxes 514,859 4,500 1% timing - most will be rec'd in August Water & Sewer Tolls 1,022,540 513,187 50% on track per budget with 2 of 4 quarters billed Government Grants 6,381,018 - 0% recognized based on timing of capital works expenditures but not recorded yet as of this report Proceeds From Borrowing 460,000 - 0% For Black Pines water sourcing project - not yet required Page 58 of 61 Other Income 89,115 1,492 2% Total Revenues -Utilities Operating Fund $ 8,845,705 $ 857,354 10%
TOTAL REVENUES $ 75,632,595 $ 17,753,123 23%
2020-08-04 Community Services Dept BOARD REPORT
TO: Chair and Board of Directors DATE: August 5, 2020
FROM: Manager of Fire Protection Services
SUBJECT: Licence of Occupation Crown File No: 3413355 – Authority to Execute
RECOMMENDATION:
That the Board authorize the Chair and Corporate Officer to execute documents to acquire a Licence for the term of ten (10) years from the Province over the land all that unsurveyed Crown foreshore being part of the bed of Eleanor Lake and fronting on Lot A, District Lot 3278, Kamloops Division Yale District, Plan KAP50985 and Lot A, District Lots 3278, 3284 and 3285, Kamloops Division Yale District, Plan KAP70066, containing 0.60 hectares, more or less, for public recreation purposes.
JASON TOMLIN Approved for Manager of Fire Protection Services Board Consideration CAO
PURPOSE: To meet the requirements of the Notice of Review for Crown File No: 3413355, the Board is required to pass a resolution which authorizes entering in to the licence for a 10 year term, as well as specific reference to the boundaries.
SUMMARY: In order to fulfil the requirements as laid out by the Crown, the TNRD must provide a Board resolution to acquire the land, specifically referencing the licence boundaries and the 10 year term.
BACKGROUND:
Eleanor Lake Foreshore Licence of Occupation Page 59 of 61 August 5, 2020 Page 2 of 2
Subject: Licence of Occupation Crown File No: 3413355 – Authority to Execute
At the September 20, 2018 Board Meeting, the Board passed a resolution to allow for establishment of a foreshore lease at Eleanor Lake, covering the existing dock structures and bring them in to compliance. This was escalated when it was discovered that the existing rock jetty was cracking and that work within the water would need to occur.
THAT staff be authorized to submit an application for a Licence of Occupation to the Ministry of Forests, Lands, Natural Resource Operations & Rural Development, to establish a legal foreshore agreement for the floating docks and swim docks, located adjacent to Lot A of DL3278 KDYD Plan KAP50985, Blue River Community Park;
AND THAT Tim Panko be authorized to act as the Thompson-Nicola Regional District’s agent for submitting the required Ministry of Forests, Lands, Natural Resource Operations & Rural Development crown land foreshore application, and Ministry of Environment permits required to maintain existing infrastructure on the water adjacent to Lot A of DL3278 KDYD Plan KAP50985;
AND THAT the Chair and Corporate Officer be authorized to execute the Licence of Occupation for the foreshore at Blue River Community Park.
The application was submitted in fall 2018 and the TNRD received a Notice of Final Review for the licence application, on August 5, 2020. As part of the requirements of the licence, the Board is required to pass a resolution which includes a descriptor of the licence and the length of the term (10 years). The previous motion passed on September 20, 2018 does not include this information. The Province has requested that the requirements set out in the Notice of Final Review be completed by September 10, 2020.
ALIGNMENT TO THE 2019-2022 STRATEGIC PLAN: This initiative is consistent with the PRIORITIES set out in the Board’s Strategic Plan as follows: Now ☐ Next ☐ Advocacy/Partnership ☐ 2019/2020 Department Operational Priority ☒ Ongoing operation, service delivery or legislative requirement ☒ Not identified as a priority in strategic plan or department operational plan ☐
Attachment: • Map of Licence of Occupation File No: 3413355
Eleanor Lake Foreshore Licence of Occupation Page 60 of 61 Eleanor Lake Foreshore Licence of Occupation Page 61 of 61