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7 Correspondence i) To consider the request for sponsorship from two local residents. Annendix 5 oaae 16 ii) To note the complaint received at Penygawsi Allotment and the response made by the Manaqement Committee. Appendix sa pages 17-19 CYNGOR iii) To consider the correspondence from Penygawsi School CYMUNED requesting financial support to purchase a community defibrillator. LLANTRISANT Annendix Sb oaae 20 iv) To note the letter from a local resident to RCTCBC Highways. COMMUNITY Annendix Scoaae 21-23 COUNCIL v) To note the OVW response to the Subordinate Legislation Consolidation and Review consultation. Appendix Sd pages 24-27 Parish Office vi) To consider a response to RCTCBC's Review Of Learning Newbridge Road Support Class Provision Within Rhondda Cynon Taf. Link to report Llantrisa nt htt12s://www.rctcbc.gov.uk /EN/G etl nvolved/Consu ltations/Related Docume RCT nts/LearningSu1212ortClass12rovision/ConsultationRe12ortlearningSu1212ort CF72 8EX ClassProvision.odf Appendix se pages 28-39 st Swyddfa'r Plwyf vii)To consider a response to RCTCBC's proposed 21 Century Heol Pontnewydd Schools: Reorganisation Of Primary Schools, Secondary Schools Llantrisant And Sixth Form Provision in the Pontypridd Area. Link to report RCT -htt12s ://www.rctcbc. g ov. uk/EN/Getl nvolved/Consu ltatio ns/RelatedDocu me CF72 8EX nts/SchoolsConsultations/Pontl'.'.andH awthorn/21stCentutyS choolsConsul tationDocument2018.odf Appendix sr pages 40-51 viii) To note the Auditor General for Wales Public Interest Reports outlining inadequacies in governance and financial management for Gofalu am y Gymuned 4 Community and Town Councils in Wales. Link to report - Caring for the Community http://www.audit.wales/publications?combine=Report+in+the+public+inte Beddau rest&field_topics_tid_i18n=All&field_sectors_tid_i18n=All&created_1 =All Llantrisant &field area tid i18n 1= All&field reports tid i18n=AII Talbot Green ix) To consider the Future Generations Commissioner report Tynant "Transport Fit for Future Generations" Link to report - https://f uturegenerations.wales/wp-contenUuploads/2018/09/20180912-Tr I••••■■■■■•■■ I■ I■ I I I■■■ I■■■■■ I■■■■■ ansport-Fit-for-Future-Generations-C. pdf x) To consider a response to the South Wales Fire and Rescue Service's Improvement Plan 2019/20. Link to report - Clerc/Clerk httgs://www.southwales-fire.gov.uk/ai;m/ugloads/2018/10/2434- lmgr Miss Catherine Craven ovement-Plan-2019-2020 en.gdf. Link to survey - httos://www.survevmonkev.co.uk/r/SW-FR-S xi) To consider a response to the RCTCBC Local Toilet Strategy and Survey. Siarter o Gyfeillgarwch Appendix Sg pages 52-59 Charter of Friendship xii)To decide on whether to install a bus shelter outside Salem Crecy-en-Pontheiu Flats on Talbot Road. Appendix Sh pages 60-61 8 Clerk and RFO Reports i) To agree, through RCTCBC, to purchase a CCTV to oversee the open space and bus shelter at Codgers Corner and contract out the management of its recordings. Appendix 6 pages 62-63 ii) To agree arrangement for office opening hours during the Christmas and New Year period. Appendix 6a page 64 \. 01443 223796 www.llantrisant-cc.gov.wales I� 11_1 1m1 [email protected] 9 Community Grants To confirm allocation of the 2018/19 community grants. Annendix 7 oaaes 65-80 10 Staffing To receive an update on any Staffing issues since the last CYNGOR meetinq. Confidential papers CYMUNED 11 Health & Safety LLANTRISANT To receive an update on any Health and Safety issues since the COMMUNITY last meetinq. 12 Committee and Members Reports COUNCIL i) To receive the draft minutes of the Scrutiny Committee held on the 23 October and consider its recommendations. Parish Office App 9 pages 81-84 Newbridge Road ii) To consider the request for financial support of £300 to organise Lia ntrisant an Armistice Event in Talbot Green on Remembrance Sunday. RCT Annendix 9a oaaes 85- 86 CF72 8EX iii) To receive a report from the Chair on the Community Bus. Annendix 9b oaae 87 Swyddfa'r Plwyf iv) To consider the evaluation of Remembrance Sunday 2018. Heol Pontnewydd v) To make arrangements for the Grants Presentation evening Llantrisant scheduled for Tuesday 20 November. RCT vi) To finalise arranqements for the forthcominq Christmas Events. CF72 8EX Gofalu am y Gymuned Caring for the Community Beddau Llantrisant Talbot Green Tynant Clerc/Clerk Miss Catherine Craven Siarter o Gyfeillgarwch Charter of Friendship Crecy-en-Pontheiu \. 01443 223796 www.llantrisant-cc.gov.wales Irr It 1m1 [email protected] Appendix 1 Minutes for the Monthly Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant on 9 October 2018 at 6.30pm Present: Councillors A Matheson (Chair) B Farr R Hunt D Nicholas V Nicholas S Powell A Robinson S Trask Also present: Clerk: Catherine Craven 1. Apologies Apologies received from Councillors J Barton, A Crutcher, M Davies and K Williams Members noted the apologies. Absent: Councillors A Moss and J Woodington 2. Declarations of Interest Cllr Powell declared an interest in relation to agenda item 6 ‘Member RCTCBC Planning Committee’ 3. Minutes To confirm and sign the minutes of the Monthly Meeting held on the 11 September 2018. Resolved: that the minutes of the Monthly Meeting held on the 11 September 2018 were confirmed and signed by the Chair as a true record with the amendments as listed above. Councillors David Nicholas, Veronica Nicholas, Brian Farr, Ron Hunt, Adam Robinson and Sam Trask also requested the records to show that they had not taken their renumeration for 2018/19. The Clerk reminded Members that ‘it is the duty of the proper officer of a council to make arrangements for the correct payments to be made to all individuals entitled to receive them, and ‘an individual may decline to receive part, or all, of the payments if they so wish. This must be done in writing and is an individual matter. A community or town council member wishing to decline payments must themselves write to their proper officer to do so to thereby prevent payments being made to themselves alone. The Chair reported that Councillor A Moss had not submitted a letter of resignation. 4. Action Table To note the Clerks report on actions from the meeting on the 11 September 2018. Action 126 – the Vice Chair met with the student to discuss his research. Action 29 – Benches had been delivered and are scheduled be fitted by RCTCBC in time for Remembrance Sunday on the 11th Resolved: that the actions were noted. 5 . Finance a. To receive and adopt the accounts for payment for October 2018. Plusnet 20.09.18 Broadband/Landline £ 44.20 Xinn Ltd 09.10.18 Web Provision £ 10.00 Barclaycard 09.10.18 water butt, refreshments, magnets £ 148.41 Petty Cash 09.10.18 refreshments, laundry £ 14.89 Toshiba 06.10.18 Copier lease and charges £ 510.57 HMRC 09.10.18 NI and Tax (September) £ 1,344.75 Wages 15.09.18 Pay (September ) £ 6,063.44 Pensions 09.10.18 Pensions (September ) £ 1,759.21 Plusnet Broadband - Llys y Cwm £ 17.49 1 RCTCBC 15.10.18 Rates - Llys y Cwm £ 170.00 RCTCBC 15.10.18 Rates - Caerlan £ 463.00 SSE 13.08.19 Gas - Llys y Cwm £ 239.28 Action for hearing Loss 09.10.18 Sonido listener £ 134.53 SSE 04.10.18 Electricity - Caerlan £ 58.93 BT 021.09.18 BT - alarm line £ 45.47 Queensbury Shelters 09.10.18 Bus Shelter - Parish Road £ 5,712.70 Queensbury Shelters 09.10.18 Bus Shelter - Heol Seward £ 4,305.22 Country Timbers 09.10.18 Timber for boardwalk £ 799.46 RCTCBC 09.10.18 Horticultural Services £ 5,742.00 Les Kirk Clocks 09.10.18 Annual Maintenance - Beddau Clock £ 240.00 Trivalis Garage Rent £ 30.61 UK Fuels 10.10.18 Diesel/Unleaded £ 157.71 TOTAL £ 28,011.87 ADDITIONAL PAYMENTS Marcon Services 10.10.18 Watering and removal of baskets £ 2,432.02 Vision ICT 10.10.18 new staff emails £ 43.20 RCTCBC 10.10.18 Community Bus (Sept) £ 540.00 SSE 10.10.18 Christmas Light electrics £ 35.86 Cardea Solutions 10.10.18 Radiator Covers (Llys y Cwm) £ 545.81 Trustmark Stationery 10.10.18 Paper, diaries £ 21.65 Leekes 10.10.18 Llys y Cwm repairs, bench base £ 102.18 Royal British Legion 10.10.18 3 x poppy wreaths £ 120.00 SLCC 10.10.18 11th ed. Local Council Administration £ 108.79 Jason Akers 10.10.18 Mileage (Sept) £ 53.37 David Ogilvie 10.10.18 War Memorial Benches £ 5,438.40 Forest Garden Ltd 10.10.18 Planters, benches - Llys y Cwm £ 385.95 Total £ 37,839.10 Resolved: that the accounts for payment for October 2018 were approved. Cheques were signed by Cllrs B Farr and D Nicholas. On-line payments to be authorised by Cllr S Trask and S Powell. b. To confirm the income and expenditure account for September 2018 Resolved: that the income and expenditure accounts for September were accepted and approved. c. To note the completed annual return and issues arising report from the external auditor. At the Annual meeting Members noted the Internal Auditors Report ‘We conducted an extensive review of the new register with the RFO, checking the total asset value recorded in the 2016-17 Annual Return against the value of all assets recorded in the new register, less disposals, plus additions and have agreed the declared asset values accordingly. Conclusions and recommendation: No issues arise in this area currently warranting formal comment or recommendation. The RFO is awaiting a response from the external auditor to clarify the recommendations it has made. Resolved: that the completed annual return was noted and the external auditors response to the RFO query will be reported once received.

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