(2019/20) 66 Appendix A

Minutes for the Monthly Meeting of Community Council held at Caerlan Hall, Llantrisant on 11 February 2020 at 6:30 pm

Present: Councillors S Powell (Chair), M Davies, A Matheson, D Nicholas, V Nicholas, A Robinson, S Trask, P Williams, and J Woodington.

In attendance: Dean Powell, Clerk of Llantrisant Guildhall and the Clerk: Catherine Craven.

1. Acceptance of apologies for absence Received from Councillors J Barton, T Crutcher, B Farr and R Hunt. The apologies were noted. Dispensation for Cllr K Williams was agreed due to on-going health problems.

2. To receive declarations of interest Cllr S Powell declared an interest in relation to agenda item 6 and 7 “I am a Member of RCTCBC Planning Committee.” “I am a Trustee of Llantrisant Town Trust.” Cllr A Matheson declared an interest in relation to agenda item 7 “I am a Trustee of Llantrisant Town Trust.” Cllr D Nicholas declared an interest in relation to agenda item 7 “I am a Trustee of Llantrisant Town Trust.” Cllr A Robinson declared an interest in relation to agenda item 6 “I know the person making a planning application at 20 Clos Leland.

3. Minutes i) It was agreed that the minutes of the Monthly Meeting held on the 21 January 2020 was a true record of the meetings decisions and were duly signed by the Chair.

The Chair, with the agreement of the Council, brought forward

The Council welcomed Mr Powell. Building on the success of a Medieval Event held last year the Guildhall is organising a two day event in September. It was acknowledged that events attract visitors to the town and as a result benefit the local economy. It was agreed that a financial contribution of £750.00 is made towards the Llantrisant Guildhall’s’ Medieval Event from the Llantrisant Ward Project budget heading. A237

Councillor A Robinson arrived 6:35 pm

4. Action Table The Action table was noted. A223 and A220 Clerk reported she had met with Centre Great to discuss festive lights for 2020 and is awaiting details of what is available. A202. The Clerk reported following a conversation with PCSO Clare Griffiths the PACT meetings for and Llantrisant were not under any threat of ceasing. This was later confirmed in an e-mail from PC Jonathan Jones. The Council have agreed to arrange the March PACT meeting and are coordinating a date. The logo’s for the new PACT banner had now all been received for and Tynant. Members preferred for the banner to be bilingual and, as previously agreed, two are ordered. Signed: Date:

1 (2019/20) 67

A138 A bus shelter for outside of Salem Flats had been ordered through RCTCBC.

5. Finance i) The February 2020 accounts for payment, as listed and with three additional payments, were approved.

Plusnet Broadband/Landline £ 42.60 Function 28 Web & Email Provision £ 54.00 Barclaycard varnish, buffing pads, chair, discs £ 414.92 Rialtis Accounts package £ 454.80 HMRC NI and Tax (January) £ 1,257.75 Wages Pay (January ) £ 5,147.11 PensionsPensions (January ) £ 1,826.67 J Akers Mileage (Jan) £ 43.47 C CravenMileage (Jan) £ 50.40 Plusnet Broadband/Phoneline - Llys y Cwm Emex Alarm Monitoring & Maintenance126.00£ Broxap Replacement slat £ 94.80 Leekes rope, tub, chain, glue £ 26.90 CentrergreatChristmas Lights £ 6,826.80 Trivalis Garage Rent £ 31.93 UK FuelsDiesel £ 90.61 Hollybush Tyres3 new tyres & balance £ 162.00 JRB Entreprise Lts TG Dog Mess Project £ 1,284.00 EarlsmereHAV machine testing £ 739.80 TOTAL £ 18,674.56

On-line payments would be authorised by Councillors A Matheson and S Trask. Cheques were signed by Councillors S Powell and D Nicholas. ii) The income and expenditure accounts for January 2020 were noted.

6. Planning Ref: 20/0059/10 PROPOSAL: Retention of outbuilding (tree house) at rear of property. LOCATION : 3 BRONHAUL, TALBOT GREEN, , CF72 8HW No comment was made on the application listed above.

Ref: 19/1279/10 PROPOSAL: Change of use from A1 (toy shop) to C3(a) (two bedroom domestic dwelling) LOCATION : TRADITIONAL TOYS, 6 BULLRING, LLANTRISANT, CF72 8EB It was noted RCTCBC had refused planning permissions for the above.

Two further applications had been received after the agenda papers had been sent.

Ref: 20/0106/10 PROPOSAL: Replace refrigeration plant, replace enclosure, installation of new cold rooms and canopy, redecorate front. Remove door and window to front, block opening to match existing, installation of new lighting. LOCATION : THE CO OPERATIVE FOOD, 2-6 SOUTHGATE AVENUE, LLANTRISANT, PONTYCLUN, CF72 8DQ

Ref: 20/0104/10

Signed: Date:

2 (2019/20) 68

PROPOSAL: First floor side extension and single storey rear extensions. LOCATION: 20 CLOS LELAND, LLANTRISANT, PONTYCLUN, CF72 8QN No comment was made on the applications listed above.

7. Committee and Members Reports i) Councillors A Matheson and D Nicholas reported back from the One Voice Area Committee held on the Wednesday 29th January. At the meeting a presentation from Lois Park, Senior Rail Stakeholder Manager, Transport for Wales and Ceri Taylor, Rail Stakeholder Manager, Transport for Wales was given. Discussions included an investment in railway stock that would increase capacity per carriage, better integrated ticketing and interchange times ensuring timetables were integrated with all public transport and the development of a signalling control centre located at Taffs Well. There was also feedback from December’s National Executive Committee meeting regarding the Local Government and Elections (Wales) Bill 2019 in which the future roles of Town and Community Councils remained unclear. One Voice Wales will be feeding back on financial implications of a nominated Member representing the Council on a School Governing Board.

ii) To consider the motion tabled “Llantrisant Community Council strongly opposes any downgrading of the services offered at the Royal Hospital Accident and Emergency Department. Residents of Beddau, Llantrisant, Talbot Green and Tynant are extremely concerned about the proposals being considered by Cwm Taf Morgannwg Health Board and feel that the proposed changes do not reflect the local healthcare pressures and the continued housing expansion taking place within our wards. This Council writes to Vaughan Gething AM, the Minister for Health and Social Care to intervene in the Cwm Taf Morgannwg Health Board’s implementation of the Programme, and to ensure that a 24 hour Accident and Emergency provision remains at the Royal Glamorgan Hospital; and To Cwm Taf Morgannwg Health Board expressing our concerns that the downgrading of A&E Services at the Royal Glamorgan Hospital would have on patient safety.”

The motion was passed. Members who wished to add comments as discussed should forward these to the Clerk. A238

iii) Feedback from the Ward Members on the visit to CF38 Youth following the request for financial assistance. Councillor V Nicholas had visited with R Hunt and reported that CF38 seemed a busy and productive club. Other Ward Members had expressed an interest in visiting before a final decision on the grant application was made. The Clerk was instructed to arrange a further meeting with CF38.

The Clerk reported further correspondence received after the agenda papers had been distributed: One Voice Wales had written to invite the Council to renew its membership. The Council had agreed this in the 2020/21 budget. The South Wales Fire Service consultation on its Strategic Equality Plan 2020/25 had been published. The Clerk had forwarded a link to the consultation by e-mail and had copies available at the meeting. The Council had no comment to make.

Meeting finished 7:35 pm Signed: Date:

3 Appendix Bi Agenda Action required By Whom Comments Item February January 238 7ii Letter re A & E at the Royal Glam Chair/Clerk Reply rec’d Cwm Taf M CHB March agenda 237 £750 Guildhall – Medieval Event Sept RFO March payment January 236 9ib/c Budget agreed and precept set RFO/ Clerk Letter sent to RCT 235 9ia Draft Remuneration for 20/21 RFO Await final report 234 8 KWT Litter Picking Hub Launch event Events Committee 19 February rescheduled to 7 April due to weather 233 7vi RCTCBC Llantrisant Traffic Consultation Clerk Draft circulated to Members Tuesday 28 Jan. Sent to RCTCBC 4 Feb 232 7v OVW Innovative Practice Awards – Clerk/RFO Entries sent 6/2/20 submit entry Annual Report and Bunny Walk 231 7iii VE75 Events Committee Meeting needs to be convened 230 7ii Planning Aid Wales event Members to book Scheduled for 19 March @ through office 1.30pm. Caerlan Hall. 229 7i WG Changes to Planning Fees Clerk  reference n'WG39261- 009' Clerk Sent 29/01/20. RCTCBC 3/2/20 228 6 Objection to Trad. Toys planning app wrote to inform planning permission refused.04 February 2020 09:23 227 5iii Visit CF38 Youth Ward Members Arranged for Fri 31 Jan December 226 8ii Working practices and stock – ladders H & S Committee March meeting November 224 8viii Purchase Dog Waste Bag - TG RFO Purchased – Awaiting permission to attach to RCTCBC posts 223 8vi Purchase Tynant Column lights for Xmas RFO Waiting for catalogne – due in March 220 8ive Festive lighting Model House Clerk Deferred to new year 218 8ivb Policy for procedure - renumeration RFO/Clerk 216 8iiif War Memorial Trust LL ward members Request sent for meeting Chair and Vice 213 8ib Biodiversity report – additions to be Cllr MD and JB forwarded to office 210 4 Site meeting Path 242 Brynteg Allotments Ll Ward Members 10 September 2019 207 11viii Actions from the Allotment meeting committee underway 206 11vi Actions from Scrutiny meeting committee underway 205 11v Actions from Events committee committee underway 202 11i PACT banner Clerk Design now has logos and will be sent to printer 9 April 2019 174 8i Renumeration Clerk/RFO/ awaiting Forms distributed JB KW BF JW 12 March 2019 170 13ii Llys y Cwm Committee recommendations Staff/committee In progress November 2018 138 7xii Bus shelter Salem Flats TG RFO// Ward Purchased through RCT Members September 2018 130 4 Request quotes for refurbishment of the RFO requested youth shelter. 122 12iii Investigate Incumbents board up to Chair/Vice Ordered Jan 2020 £1000 Chair/RFO July Meetings 2018

4 115 8v Planter for Swan Street Clerk/ Ward Pending order Members Monthly Meeting November 2017 mm54 12a Monitor approved repayment plan for the Paid up to Jan 2020 RFO/All Llys y Cwm regular hall user Monthly Meeting May 2017 12 Dog bin for Chartist Road Clerk Clerk has requested 12 May 17 Write to RCT Car Parks to request a Met with officers and disabled bay Clerk request will be processed

PENDING ITEMS from previous meetings

• Footpath, The Acre, Llantrisant • Grass Verges Dan Caerlan • Urinals, Llantrisant

5 Reply Received

Appendix Bii ACTION 238 4 (ii) – Royal Glamorgan Hospital

ACTION: To receive the reply from Cwm Taf Morgannwg Community Health Council Correspondence Received:

Sent on Behalf of Cathy Moss, Chief Officer, Cwm Taf Morgannwg Community Health Council

Dear Miss Craven

Many thanks for letter dated 18th February 2020, received today.

Firstly, I would like to assure you that there are clear principles for engagement and public consultation associated with all proposed service changes within the NHS. These principles place a responsibility on all Health Boards to provide to their local Community Health Council with a clear rationale for any proposed service change. It is the requirement for local Community Health Councils to scrutinise the rationale provided and come to a view on the way forward.

It is then the responsibility of CHCs to scrutinise the engagement plans, and the outcomes of the engagement, before reaching a decision on whether a full period of consultation is required.

Cwm Taf Morgannwg Community Health Council (CTM CHC) are in dialogue with Cwm Taf Morgannwg University Health Board (CTM UHB) about their service change proposals regarding the future of the Emergency Department at Royal Glamorgan Hospital, and will continue to do so as the matter is progressed.

I would like to assure you that CTM CHC fully appreciates the concerns of patients and the public around these proposals and we will ensure that a vigorous engagement and consultation process, if necessary take place, to allow the public to share their views.

The engagement process described above will involve the CHC scrutinising the UHB engagement plan, ensuring that all drop-in sessions/public meetings are held in suitable venues across the Cwm Taf Morgannwg area.

I have provided links below to the UHB website for your information. https://cwmtafmorgannwg.wales/statement-on-royal-glamorgan-hospital- emergency-services/

https://cwmtafmorgannwg.wales/proposed-service-changes-at-royal- glamorgan-hospital/

Kind regards

Cathy Moss Prif Swyddog/Chief Officer

Cyngor Iechyd Cymuned Cwm Taf Morgannwg / Cwm Taf Morgannwg Community Health Council

6 Appendix C1 Accounts for the meeting of the 10th March 2020 Office Use d/d / bacs/ account s/o / codes VAT chq OFFICE Plusnet 09.03.20 Broadband/Landline £ 42.60 s d/d 4205 101 Function 28 30.03.20 Web & Email Provision £ 54.00 s s/o 4202 101 toilet roll, work station assessment, phone top Barclaycard 10.03.20 up £ 136.99 - bacs split

COUNCILLORS One Voice Wales 10.03.2020 Membership 2020-2021 £ 2,179.00 z bacs 4230 107

STAFFING HMRC 10.03.20 NI and Tax (February) £ 1,257.95 z bacs 4002 102 Wages 15.01.20 Pay (February ) £ 5,147.31 z bacs 4001 102 Pensions 10.03.20 Pensions (February ) £ 1,826.67 z bacs 4003 102 J Akers 10.03.20 Mileage (Feb) £ 36.72 z bacs 4025 102 RCTCBC 10.03.20 Occupational Health £ 47.25 z bacs 4010 102

HALLS Plusnet 26.02.20 Broadband/Phoneline - Llys y Cwm £ 30.98 s d/d 4310 401 Emex 29.02.20 Alarm Monitoring & Maintenance £ 126.00 s d/d split SSE 01.02.20 Gas - Caerlan £ 130.99 f d/d 4061 201 SSE 03.02.20 Electricity - Caerlan £ 63.95 f d/d 4060 201 Welsh Water 11.03.20 Water - Caerlan £ 7.55 z d/d 4055 201 Chubb 11.03.20 Extinguisher Service Caerlan £ 115.62 s bacs 4065 201 Chubb 11.03.20 Extinguisher Service Llys y Cwm £ 70.92 s bacs 4065 205 Drain Master 10.03.20 Jet drains Llys y Cwm £ 168.00 s bacs 4066 205 SSE 05.03.20 Electricity Caerlan £ 76.44 f d/d 4060 201

OUTSIDE WORK Welsh Water 10.03.20 Water bill Works Depot £ 27.55 z d/d 4100 310 SSE 05.03.20 Electricity Works Depot £ 261.10 f d/d 4100 310 PROJECTS BaTCL 10.03.20 Annual grant £ 5,500.00 z bacs 4155 106 Llantrisant Town Tru 10.03.20 Medieval weekend support £ 750.00 z 239 4150 106 ALLOTMENTS Welsh Water 12.03.20 Penygawsi Allotments £ 18.21 z d/d 4160 305

TRANSPORT Trivalis 11.03.20 Garage Rent £ 31.93 s d/d 4073 301 UK Fuels 04.03.20 Diesel £ 85.60 s d/d 4070 301 TOTAL £ 18,193.33

ADDITIONAL PAYMENTS TOTAL

Total £ 18,193.33

7 Appendix Cii

8 9 10 11 Officers Report Appendix Ciii

AGENDA ITEM: To confirm virements required prior to end of year.

Action required: To note the report and agree to make the virements as listed.

Background: The listed end of year virements are recommended to full Council. Virements move funds from one budget pot to another budget pot and tidy up the accounts at the end of the year. It demonstrates that Council is still spending within its agreed budget.

Code Code Amount Comments from To STAFFING 4001/102 4003/102 290.00 Salaries to pensions 4001/102 4015/102 300.00 Salaries to Staff Training 4001/102 4010/102 1000.00 Salaries to Occ Health (HAV testing and occ health referrals. HALLS 4061/205 4063/205 75.00 Llys y Cwm Gas to Cleaning materials (Blue roll & sanitiser) 4061/201 4063/201 50.00 Caerlan Gas to Cleaning materials (sanitiser units & spray) 4060/201 4065/201 300.00 Caerlan: Electric to maintenance contracts for music license and alarm contract. 4055/201 4065/201 100.00 Caerlan: Water to maintenance contracts for music license and alarm contract. 4250/101 4065/201 900.00 Contingency fund to Caerlan maintenance contracts for music license and alarm contract. 4055/205 4065/205 100.00 Llys y Cwm: Water to maintenance contracts for music license and alarm contract.

12 4061/205 4065/205 500.00 Llys y Cwm: Gas to maintenance contracts for music license and alarm contract. 4250/101 4065/205 150.00 Contingency to Llys y Cwm maintenance contracts for music license and alarm contract. TRANSPORT 4071/301 4073/301 10.00 Repairs to garage rent OUTSIDE WORK 4105/310 4100/310 700.00 street furniture to work depot for alarm monitoring and high winter electricity bill (under investigation) 4105/310 4102/310 50.00 Street Furniture to machine repairs for problems with the bowser over the summer. PROJECTS 4250/101 4157/106 1060.00 Contingency to Christmas for artificial trees. 4153/106 4165/106 300.00 Projects: Events to Llantrisant Christmas Event 4310/106 4165/106 260.00 Youth to Llantrisant Christmas Event

4220/101 4202/101 300.00 Insurance to computer costs to cover the new website. 4210/101 4205/101 50.00 Sundries to telephones 4220/101 4215/101 90.00 Insurance to Bank Charges – bank charges high however so is the interest received from the bank so they balance each other out.

Conclusion: Total virements required come to £6,585 this amounts to 2.3% of the £290,601 expenditure budget.

13 Appendix 5iv

Mentrau Gwella Medrau

Rhondda Learning Curve Road, , , CF40 2JQ Mrs Alison Jenkins Ffon/Tel: 01443 436937 Llantrisant Community Council Caerlan Hall Newbridge Road Date: 27/02/20 Llantrisant CF72 8EX Order Ref: CC270220

QUOTATION Details:

Provision of horticultural services for 2020/21, as outlined in your order CC270220, to include the removal of old material and replacement with fresh compost, re-fill with a variety of flowering plants, removal and ecological disposal of all green waste for the following:

• 84 half baskets @ £20.50 each = £1,722.00 [Beddau/Tynant, Talbot Green & Llantrisant]

• 32 small baskets @ £19.50 each = £624.00 [Beddau]

• 39 planters @ £25.00 each = £975.00 [Beddau/Tynant, Talbot Green & Llantrisant] Nett Cost = £3,321.00 VAT @ 20% = £664.20 Total Cost: = £3,985.20

[Three thousand, nine hundred & eighty-five pounds & twenty pence]

Please note that, unless otherwise specified or agreed, the above quotation does not include the hire of specialist equipment and tools, skip hire or the purchase of materials. Some jobs may also be subject to added VAT at 20%

Acceptance of Quotation

Please sign below if you agree to the above Quotation and would like the job to proceed. A start date will then be given for the job to commence. Any additional works not specified in this Quotation will be quoted for and charged separately. By signing this acceptance, you are agreeing to the terms and conditions outlined in this Quotation.

Signed: …………………………………………. Date: …………………

Purchase Order No: [if applicable] ......

CUSTOMER COPY - PLEASE SIGN ABOVE AND RETURN WHOLE QUOTATION TO LLWYNYPIA LEARNING CURVE. WHERE APPLICABLE, PLEASE STATE PURCHASE ORDER NUMBER Giovanni Isingrini Cyfarwyddwr Cyfadran y Gwasanaethau Cymuned a Gwasanaethau i Blant/Group Director, Community & Children's Services

Dewiswch iaith a diwyg eich dogfen/Available in alternative formats and languages Fydd gohebu yn y Gymraeg ddim yn arwain at oedi/Corresponding in Welsh will not lead to a delay 14 appendix Cv

Beddau and Tynant Community Library

Annual Report 2018/19

2018-19 has been another busy and successful year for our Library, with loaning books and encouraging reading central to our activities. The library currently has 1300+ customers registered and 20400+ books. New book stock is regularly purchased.

Loan Figures

In addition, in a role as a Community Hub, we continued to run many activities ourselves; to act as a venue for regular users, including our own Monday Club; and to host one off or less frequent events, which are important for our community. A list of the regular and frequently held events is attached at the end of this report. The Wellbeing of the local community is a central driver for many, if not all of these events; from improving fitness and mobility to tackling loneliness and stimulating new interests.

Some of this year’s highlights The Inter-generational project with Llwncrwn School focused on the Centenary of the end of WWI continued through October and culminated in early November with a morning of fun and song featuring the Goldies Musical Group. The event was also attended by the Chair and other members of Llantrisant Community Council, whose financial support is vital for the Library’s future. Everyone was really impressed at how this project succeeded in bringing together some of the youngest and older members of our community. All three primary schools then participated in the celebration of the VE Day anniversary in May.

15

We hosted Llantrisant Community Council’s ‘Carols round the Christmas Tree’ event in early December. It was attended by over 150 local people, many of whom enjoyed refreshments served by library volunteers once the singing was over. It continues to be a popular annual event, and we are delighted to work in partnership with the Council to help stage it, though turnout was a little down on last year. We have worked with the Council to examine how to attract even more people this year, and we have changed the date so that it doesn’t happen on a ‘school night’. We were very glad that Ysgol Gynradd Gymraeg were able to bring the Welsh Language to the event through their contribution.

The fact that the Library has been the ‘go to’ venue for local initiatives was reinforced in early November, when the community was shocked to find that a pre-planning application had been published, proposing to build 125 houses on Tynant Woods and Common. In less than a week, and advertised only by social media, more than 40 people turned out for a meeting at the Library on a cold wet Friday night to discuss the plans, and to agree a campaign of action against them. A committee was elected and met in the Library several times in the run up to the end of the consultation. Organisers were grateful that the Library acted as a hub to collect letters of objection, and members presented more than 130 letters to the developers on deadline day. Having stated

16 that formal planning permission would be submitted in December on the pre planning consultation, formal plans have not yet gone in.

The Library has continued to host bi-monthly PACT meetings, as well as continuing to hold its place as the polling station for Tynant.

Litter-Free Beddau and Tynant have provided litter picking equipment in the Library for members of the community to borrow, as they would a book. This service could do with better publicity, as the group themselves admit, but many members of the community have taken part in the monthly local litter picks.

The children at our village primaries also participated in our celebrations for World Book Day in March. The event had the additional benefit of the Welsh Medium Primary, Castellau, passing on some of their knowledge of the Welsh Language, as part of their work for the Siater Iaith.

The Summer Reading Challenge this year was on the theme of The Moon Landing, and we launched it with a visit from Techniquest

And Llwyncrwn Primary’s Gardening Club took over the two planters outside the Library, with one being planted with herbs for the community to cut and use.

17

There were plenty of activities for the older generation too. The Monday Club continues to go from strength to strength, attracting Grant Funding for many of its activities. They’ve also worked on podcasts to capture local memories.

We’ve had curling and carpet bowls sessions for all ages. Tai Chi continues to be a very popular, with a waiting list for participants.

In February we heard that Llantrisant Community Council will continue to support us financially for at least the next five years. We are extremely grateful for this annual grant which gives peace of mind that basic costs will be covered. We have also, once again been supported by the Co-op Community Fund.

We have also been very busy this autumn helping local people who need to apply for the new RCT bus pass

Behind the Scenes Our volunteers continue to offer support to all our activities, from the Trustees who decide the strategic direction, to the small army of people who staff the premises whenever the Library is open.

We had blinds installed in March, which means we can shut out the light for certain events.

18 We are in the process of having the flat roof inspected as part of our tenancy agreement.

We have just had flyers printed to raise awareness of the Library and the facilities on offer.

Secretary, Helen Boldero has worked extremely hard on updating the Business Plan for the next five years.

We continue to meet regularly with RCT so that we’re aware of what’s happening across their Library Service, and Asset Transfer Programme.

Llantrisant Community Council won a ‘One Voice Wales’ Award for their support for the Library.

Our AGM was held in November and the following officers were elected

Chair Julie Barton

Treasurer Catherine Preston

Secretary Helen Boldero

List of activities at the Library

Monthly Evening and Daytime Book Clubs Monthly Goldies Sing-a-long Weekly evening Reading Group Weekly Armchair exercises/patchwork Weekly Yoga Weekly Tai Chi (2 sessions) Weekly History Club Nordic Walking Curling Carpet Bowls

Additional Monday Club Activities Watercolour Painting Flower Arranging Creative Writing Needle Felting

19 20 21 Planning applications for the meeting on the 10th March 2020

LLANTRISANT Ref: 20/0157/10 PROPOSAL: Two storey side extension. LLEOLIAD/LOCATION : 42 HIGHDALE CLOSE, LLANTRISANT,CF72 8QE

Ref: 20/0106/10 PROPOSAL: Replace refrigeration plant, replace enclosure, installation of new cold rooms and canopy, redecorate front. Remove door and window to front, block opening to match existing, installation of new lighting. LOCATION : THE COOPERATIVE FOOD, 2-6 SOUTHGATE AVENUE, LLANTRISANT CF72 8DQ

Ref: 20/0104/10 PROPOSAL: First floor side extension and single storey rear extensions. LOCATION : 20 CLOS LELAND, LLANTRISANT, CF72 8QN

BEDDAU

TALBOT GREEN

Ref: 20/0133/10 PROPOSAL: Replacement and enlargement of garage roof LOCATION : 1 MAES-Y-RHEDYN, TALBOT GREEN, PONTYCLUN, CF72 8AN

Ref: 20/0167/10 PROPOSAL: Side and rear extension LOCATION : 26 HEOL MILES, TALBOT GREEN, PONTYCLUN, CF72 8HU

TYNANT

22 SLCC ADVICE NOTE: PLANNING – A SIMPLE GUIDE TO WHAT IS A ‘MATERIAL CONSIDERATION’

The law requires that when a decision is made on a planning application or planning issue, that only certain issues are taken into account. These issues are known as ‘material considerations’. It is important, therefore when commenting on a planning issue that a Council only considers 'material considerations. There is, however, no statutory list of what is a 'material consideration' but there is considerable case law and precedent on what and what is not a 'material consideration'. Examples of a material consideration include: • Consistency with neighbourhood, district/borough, county and national • planning policies. • Any emerging new planning documents that have been through at least • one stage of public consultation. • Previous planning decisions. • Highway issues, e.g. traffic and highway safety. • Overlooking, loss of privacy and overshadowing. • Scale of the development. • Design, appearance, layout and materials to be used. • Loss of important open space or sporting facilities. • Crime and anti-social behaviour. • Noise, disturbance or smells, including proposed hours of operation. • Capacity of physical infrastructure, e.g. public drainage or water systems. • Deficiencies in social facilities, e.g. spaces in schools. • Storage and handling of hazardous materials. • Loss or effect on trees. • Impact on nature conservation and biodiversity. • Effect on listed buildings and conservation areas, • Local financial considerations offered as a Section 106 agreement, • Community Infrastructure Leve or similar. • Inadequate or inappropriate landscaping or security measures. • Effect on a building or asset of special importance to the community, e.g. • pubs, shops and community facilities. • Where the application is 'major', pre-application planning consultation, • including with the parish council. The relative importance (commonly known as 'weight' in planning terms) attached to material considerations in reaching a decision is largely a matter of judgement for the decision-maker, i.e. the local planning authority; however, the decision-maker is required to demonstrate that in reaching that decision they have considered all relevant matters.

It should also be noted that greater 'weight' will be attached by a decision maker to a material consideration issue which is supported by evidence, e.g. if a parish council considers that it is not consistent with national and planning policy state why and which policy (though it is generally not necessary to quote the policy verbatim). Issues that are not relevant (and the law regards they should not be taken into account) include: • Effect on the value of property. • Possible future development not included in the application. • Matters controlled under building regulations or other non-planning legislation, e.g. structural stability, drainage details, fire precautions etc. • Effect on business competition. • Private property rights such as boundary or access disputes or covenants. • The background, morals or motives of the developer. • Applicant’s personal circumstances (unless exceptional, e.g. provision of facilities for someone with a physical disability).

23 Appendix Ei

24 Correspondence Received

Appendix Eii

AGENDA ITEM 7 (ii) – Pilgrimage

ACTION: To decide on request for financial assistance. Correspondence Received:

Please may we ask for help. We are a charity that is working to make the old Penrhys Pilgrimage Way open again. We aim to waymark the route and to change stiles to gates and to put information boards up. Hopefully this will give other traffic free routes for local people to travel to adjacent communities. Also we hope that with the right PR it will entice more walkers and tourists into the area which we hope will benefit the local economy. The route is about 21 miles and in the old days, pilgrims used to stay overnight in Llantrisant since it is a good half way point. We hope that walkers and tourists and pilgrims will do the same and that this will help the small businesses in Llantrisant. We have achieved quite a lot. Last year pupils from Llantrisant school planted snowdrops along the Way by Llantrisant Castle courtesy of the Community Council's help. Other schools along the route have also planted snowdrops. The waymarkers are designed, made and some are already up. More will be going up this month. We have a website, currently a holding page but behind the scenes we are almost ready to upload the route is six sections on a map and with directions as well as other useful information. We have designed a downloadable Penrhys Pilgrimage Passport. One attached for you to see. The idea is that as the walker reaches the community they can get their passport stamped. The stamps were designed by secondary school students for a competition organised by the Royal Mint Experience who have funded all the design work for us. You will see watermarks of the stamps on the passport. The stamp for Llantrisant is very striking. We have three places who have made it clear they would welcome hosting the stamp, the Guildhall, The Butchers Arms Gallery and the Royal Mint Experience. We are having to fund the stamps for the Passports ourselves. We have been asking the local community councils if they could help us. We have been advised to budget £50 per stamp.

25 If Llantrisant Community Council could help us fund the three stamps for Llantrisant that would be wonderful. We are also changing stiles to kissing gates to make the walk more accessible to all ages. We have had some funding but not enough to change all the stiles. The walk from Llantrisant to needs 7 stiles replacing. We have been told to budget £360 per kissing gate. If you are able to help us replace any of those 7 stiles that would be an enormous help. We had hoped to also have Information Boards IB in place by this March but realistically we are not going to achieve that by March but we will keep going for the next year or so. We think and we have asked advice from your staff that a good site for one for Llantrisant would be just as you complete the part of the Community Walk that comes from the side of Llantrisant and goes under an arch to meet another new path. Our route has to miss that wonderful new path and go on a little further up the lane to a gate into a field. We think it would be good to site the IB just beyond the new path so that people can see they need to use the less glamorous route ahead. We will be asking for help with Information Boards too. We have been told to budget £2000 per board. We are attaching a draft IB ( we are currently working on the one for Radyr) which has lots of mistakes on it as far as the writing goes but does give you the feel of the design for you to see. We would be asking the local community to supply us with the words and photos they would like to see on their board. Any help that you can give us really would be appreciated. Here's hoping we will have delivered something that catches people's imagination. With many, many thanks Best wishes Helen Chair of the Penrhys Pilgrimage Project

26 Llwybr Pererindod Gwybodaeth Leol Y mae Ffordd Pererindod Pen-rhys yn dechrau yng Magwyd Radyr modern yn ail hanner y 19eg nghaderilan Llandaf. Mae’n dilyn yr afon Taf drwy ganrif o amgylch yr iard marsialio a greodd Danescourt cyn troi i’r gogledd trwy Radur, Rheilffordd Taff Vale i ddal wagenni glo Pentyrch, Creigiau a Groes-faen ac yna trwy oherwydd y tagfeydd yn Nociau Caerdydd - y Llanrisant, Tonerefail a Threbannog. Ar y mynydd mwyaf i’r gorllewin o Swindon. Agorwyd ail linell ywchben Trebannog mae’n bosib gweld Penrhys o Radyr i ddociau Penarth ond ni wnaeth hynny ond mae’n rhaid disgyn yn serth i ddatrys y tagfeydd chwaith. a croesi’r afon Rhondda cyn dringo i fynnu Erbyn 1900 roedd David Davies o Llandinam, unwaith eto i gerflyn y Forwyn Fair ym Mhen-rhys. perchennog pwll glo’r Cefnfor, wedi cael llond ‘Roedd cysegr y Forwyn Fair ym Mhen-rhys yn bol ar y tagfeydd nes iddo adeiladu llinell un o fanau mwyaf sanctaid yng Nghymru yn newydd ar draws dyffryn Taff a aeth o amgylch a canol oesoedd. cefn Radyr i’r Barri. Yn 1538 aeth Thomas Cromwell a’r cerflun i Roedd llawer o “docwyr” wedi adeiladu tai yn Lundain, un o uchydig a gafodd ei losgu’n Radyr ac ym 1883 agorwyd gorsaf bresennol gyhoeddus yno yn ystod y diwygiad Protestanaidd. Radyr i hwyluso eu taith i ddociau Caerdydd. Mwynhewch ail ddarganfod yr hen ffyrdd. Local Information Pilgrimage Route Modern Radyr grew up in the second half of the 19th century around the marshaling yard which The Penrhys Pilgrimage Way started at Llandaff the Taff Vale Railway created to hold coal wagons Cathedral. It went via Danescourt, following the because of the congestion in Cardiff Docks - the Taff towards Radyr before turning north-west largest west of Swindon. through Pentyrch, Creigiau, Groesfaen where it turned again more northerly to head for A second line was opened from Radyr to Llantrisant, Tonyrefail and , then going Penarth docks but that did not solve the over the mountain to reach Dinas Rhondda and congestion either. By 1900 David Davies of before making the final climb up to the Llandinam, owner of the Ocean colliery, was so Statue of Our Lady of Penrhys in the Rhondda. fed up with the congestion that he built a new line across the Taff valley that went around the It was an important medieval Marian pilgrimage, back of Radyr to Barry. namely to a Shrine of the Virgin Mary. Many “docksmen” had built houses in Radyr and In 1538 Thomas Cromwell ordered that the in 1883 the present Radyr station was opened to Statue should be taken to London. There, it was facilitate their journey to Cardiff docks. one of three Statues of Our Lady recorded as publically burnt.Enjoying discovering the old ways.

Yn Radyr, mae rhan Radyr’s shops are mwya’r siopau yn mainly in Station “Station Road”. Roedd Road. The Pilgrims’ cacen pererinion wedi cake was created at 27 ei greu yn y “Orchard” the Orchard in yn “Park Road”. Park Road. Officers Report Appendix Fi

AGENDA ITEM: To consider a response to the Future audit arrangements for Community Councils in Wales report by the Wales Audit Office.

Action Required: To consider the officers report and approve what response is submitted on behalf of Llantrisant Community Council

Background: The deadline for responses is Thursday 19 March 2020. For more information a with a link to the survey on its website follow https://www.audit.wales/about- us/consultations

Q1 I believe that the current community council audit arrangements can lead to identification too late of the type of audit issues highlighted in recent Wales Audit Office reports in the public interest. Do you agree?

The detailed audit of files, databases and reports completed by the internal auditor provides a greater insight into the day to day running of the council than the annual return and a couple of reports received by the external auditor. The question must be asked: is the external audit the real issue and changing this the solution to the problem or is poor internal audit actually the problem and the enforcement of regular independent internal audit a solution? If the internal audit process was standardised and enforced any potential issues would be highlighted a stage earlier in the audit trail.

Q2 Have I identified the correct design principles for the proposed community council audit arrangements? The design principles identified appear to be logical and correct for the purpose.

Q3 Do the proposed community council audit arrangements meet the design principles I have identified? Legality: no comment

Proportionality: The principle is “ensuring the scope provides a proportionate approach for smaller bodies” In this instance a smaller body has been deemed to have an income or expenditure under £2.5 million. Considering that only 83 of the 735 community councils in Wales meet the Future Generations criteria of having an income or expenditure of over £200,000 there would not seem to be many Council who would meet the £2.5 million criteria. A council with an annual precept of £15,000 will face the same request for information as a council with an annual precept of £2 million. Although the legalities may be the same the quantity of transactions and the number of staff, like the sums involved are greatly different. Although it may make the system more complicated for audit it may be more realistic to have

28 3 or 4 tiers reflecting better the range of Community Councils rather than just 2. For instance: 1. Income and Expenditure under £50,000. 2. Income and Expenditure between £50,000 and £300,000 3. Income and Expenditure greater than £300,000.

Transparency: The Local Government (Democracy) (Wales) Act 2013 s55(1)c&d c)the minutes of the proceedings of the council's meetings and (in so far as is reasonably practicable) any documents which are referred to in the minutes; (d)any audited statement of the council's accounts. Under this act Community Councils are already required to ensure audited accounts are publicly available via their website. If the Council is following the correct procedures the minutes which also must be published, will detail the decision-making process and the current state of Council finances. The need for any further transparency is unapparent.

Manageable audit fees: You yourself state that you can not provide us with this information at the present time, so it is unfair to ask for comments. It may be prudent to consider the ancillary costs to community council in terms of the staff time in collecting the information for the audit. “necessary audit tools are under development”. Currently, our accounting package automatically calculates the information for the annual return. Who will be paying to ensure that the systems used by community councils work with the new audit tools? Will the office staff or the auditor be responsible for “tracing the accounts through to source records” i.e. finding the minute that links to the purchase order that matches the invoice that is reconciled to the bank statement? I know local councils that have different accounting packages, some use excel spreadsheets, one until this financial year used a paper ledger. Will these new tools which are under development work for the auditor or for the Community Councils? Proper standards of auditing: no comment

Q4 Do you agree that the proposed community council audit arrangements should incorporate detailed testing of transactions? Our old internal auditor took two boxes of files home for several days to complete his audit. Our new internal auditor comes into the office for 2 full days in a year and works their way through the various files and computer databases. How is this information to be transferred to the external auditor, would we have to copy/post all of the hard copies, would the external

29 auditor travel around the country visiting the councils or would electronic copies have to be completed/compiled specifically for the purpose? Although the theory of transaction testing is sound the practicality is harder to imagine – also if the internal auditor is transaction testing why would the external auditor duplicate this?

Q5 Are there any alternative procedures that should be considered for inclusion in the proposed community council audit arrangements? We strongly believe that if the internal audit process was enforced, then there would not be the need for the external auditor to be considering a transaction based audit. Assuming that an internal auditor needs a certain level of qualification in the field, would it be possible to collate a list of approved internal auditors? Or just like a Council gets assigned an external auditor (BDO, Maazars etc) could Council’s get assigned an internal auditor who must complete two visits a year.

Q6 Do you agree that the proposed community council audit arrangements should be a cyclical programme over a three-year period? If a transaction based external audit is agreed as being the best way ahead, planning to do so annually is unrealistic. So therefore, every three years sounds more realistic. Alternate options would be to randomly select which Councils would be subject to a transaction based audit as was done historically with interim audits and small councils.

Q7 Do you agree that the publication of annual reports and occasional national studies would be of benefit to the sector? As long as the information for the reports can be gathered as part of the audit process and is not collected solely for the purpose of writing a report.

Q8 Are there any specific areas of concern you consider it would be helpful for the Auditor General to undertake a national study on, or to provide a Good Practice Exchange event (such as a webinar)? No.

30 Officers Report Appendix Fii

AGENDA ITEM: To note the Independent Renumeration Panel for Wales Annual Report.

Action required: To note the report and confirm a renumeration payment policy.

Background: The Independent Remuneration Panel for Wales Draft Annual Report was reviewed at the Scritiny Committee Meeting on the 24 October 2019 and the full Council meeting on the 12 November.

The renumeration for 2020/21 was agreed at the January 2020 meeting assuming no changes were made to the draft report.

The Annual Report was published in February 2020.. https://gov.wales/sites/default/files/publications/2019-03/irp-annual-report-2019- 2020_0.pdf .There are no notable changes from the draft for Community Councils so the decisions made at the January meeting stand.

Summary of relevant points in the Annual Report:

Members should note that on page 1 of the ANNUAL REPORT 2020 FOREWORD

Some responses suggested that the date of implementation should be following the authority’s Annual Meeting. The Panel’s statutory position in this regard is clear. The Local Government (Wales) Measure 2011 stipulates that the Panel’ Annual Report relates to each financial year.

While we fully appreciates the concerns expressed about the application of taxation to some of the payments, it is not a matter that is within our remit to take this up directly, we are providing information to support representations to HMRC. We have also advised authorities to make representations individually.

On page 49 Making Payments to members the IRP determine

13.36 All members are eligible to be paid the £150 as set out in Determination 42 from the start of the financial year; unless they are elected later in the financial year, in which case they are eligible for a pro-rata payment from that date.

13.37 Other amounts payable to members in recognition of specific responsibilities or as a civic head or deputy civic head as set out in Determinations 43,44, 48 and 49 are payable from the date when the member takes up the role during the financial year.

13.38 It is a matter for each council to make, and record, a policy decision in respect of: • when the payment is actually made to the member; • how many payments the total amount payable is broken down into;

31 • and whether and how to recover any payments made to a member who leaves or changes their role during the financial year.

13.39 Payments in respect of Determinations 43, 44, 45 and 46 are payable when the activity they relate to has taken place.

13:40 …. any individual member may make a personal decision to elect to forgo part or all of the entitlement to any of these payments by giving notice in writing to the proper officer of the council.

SUMMARY

Renumeration payments: 2019/20 Officers have received neither the relevant form to process the payment of renumeration or a personal decision to forgo their payment from 3 members. (JB, KW, JW) Officers have a legal obligation to make the payment and would strongly request that the members in question rectify this situation.

There have been no issues with payment of renumeration via the payroll to meet the application of taxation requirements. Members have also completed an expenses form for any mileage claims made under determination 45. No claims have been made under the other determinations.

2020/21 The meeting in January agreed that Llantrisant Community Council would make:

Determination 42: A payment of £150 to each member as a contribution to costs and expenses. Determinations 43: A payment of £500.00 is made to the Chair and Vice Chair. Determinations 45: A payment of travel costs is made to Members attending approved duties. Determinations 46: Reimbursement of overnight subsistence expenses are paid to Members attending approved duties. Determinations 47: Payment of financial loss allowance are made for members attending approved duties. Determination 48: Reimbursement of necessary costs for the care of dependent children and adults and for personal assistance needs up to a maximum of £403 per month. Determination 49: A payment of £500 is made to the Chair. Determination 50: No additional payment is made to the Vice Chair.

Scrutiny recommended the implementation of a policy regarding the making of payments, in particular to determination 47, however, it is an opportunity to take on board the recommendations made in the Annual report to review the existing systems for the other determinations.

Determinations 42, 43 and 49 To enable payments to be made as recommended by SLCC and OVW and highlighted by the internal auditor - through payroll a Members Allowance Form (Appendix A) was utilised in 2019-20. There is no recommendation to change this form.

32 Determinations 45, 46 To enable payments to be made members completed an Expenses Form (Appendix B) There is no recommendation to change this form.

Determination 47 & 48 Determination 47 is a new determination and to date no members have requested payment under determination 48. It is important that Council has a policy and procedure in place to ensure that the process of claiming the renumeration is straightforward when a claim is made. The panel stipulate:

47. Members must be able to demonstrate that the financial loss has been incurred.

48: Reimbursement shall only be made on production of receipts from the carer.

33 Clerks Report: Welsh Index of Multiple Deprivation (WIMD) 2019 HTTPS://WIMD.GOV.WALES/EXPLORE?LANG=EN#DOMAIN=OVERALL&&Z=14&LAT=51.5525&LNG=-3.3436

Background: The Welsh Index of Multiple Deprivation (WIMD) is the official measure of relative deprivation for small areas in Wales. It identifies areas with the highest concentrations of several different types of deprivation.

Deprivation is the lack of access to opportunities and resources which we might expect in our society. This can be in terms of material goods or the ability of an individual to participate in the normal social life of the community.

The Welsh Index of Multiple Deprivation (WIMD) is designed to identify the small areas of Wales that are the most deprived.

WIMD is used to inform policymaking, allocation of resources, and services for local areas

It ranks small areas according to their relative deprivation levels, across eight types of deprivation to produce an overall index. Each of the domains include several indicators of deprivation.

Income: The income domain focuses on the proportion of people with income below a defined level. Defined as those who are either: (a) an adult, or dependent child of an adult, in receipt of income related benefits; (b) an adult, or dependent child of an adult, in receipt of Working and Child Tax Credits, with income less than 60 per cent of the Wales median; or (c) an Asylum Seeker (as defined by section 95).

Employment: The purpose of the employment domain is to capture lack of employment. This covers involuntary exclusion of the working age population from work, including those people who cannot work due to ill-health or who are unemployed but actively seeking work. The indicator is:

• Percentage of working-age population in receipt of employment related benefits

Health: The purpose of this domain is to measure lack of good health. The indicators are:

• Limiting Long-Term Illness • All Cause Death Rate • Cancer Incidence • Low Weight single Births

Education: he purpose of this domain is to capture the extent of deprivation relating to education, training and skills. It is designed to reflect educational disadvantage within an area in terms of lack of qualifications and skills. The indicators capture low attainment among children and young people and the lack of qualifications in adults. The indicators are:

• Key Stage 2 Capped Point Score • Key Stage 4 Capped Point Score

34 • Key Stage 4 Level 2 Inclusive • Repeat Absenteeism • Proportion of people not entering Higher Education aged 18-19 • Number of Adults aged 25-64 with No Qualifications

Access to Services: Conceptually, the purpose of access to services domain is to capture deprivation as a result of a household’s inability to access a range of services considered necessary for day-to-day living. The indicators are:

• Average of public and private travel times to food shops • Average of public and private travel times to GP surgeries • Average of public and private travel times to Primary schools • Average of public and private travel times to Secondary schools • Average of public and private travel times to Post office • Average of public and private travel times to Public library • Average of public and private travel times to Pharmacies • Private travel times to Petrol stations (private transport only) • Average of public and private travel times to Leisure centre

Community Safety: This domain is intended to consider deprivation relating to living in a safe community. It covers actual experience of crime and fire, as well as perceptions of safety whilst out and about in the local area. The indicators are:

• Police recorded burglary • Police recorded criminal damage • Police recorded theft • Police recorded violent crime • Fire incidences • Anti Social Behaviour (ASB)

Physical Environment: The purpose of this domain is to measure factors in the local area that may impact on the wellbeing or quality of life of those living in an area. The indicators are:

• Air Concentrations • Air Emissions • Proximity to Waste Disposal and Industrial Sites • Flood Risk

Housing: Conceptually, the purpose of a housing domain is to capture deprivation through lack of adequate housing, in terms of housing physical condition, living conditions and availability. However, the lack of appropriate data means that it is not possible to fully measure housing deprivation according to this definition. The indicators are:

• Proportion of people living in overcrowded households (bedrooms measure) • Proportion of population living in households with no central heating

35 The Local Authority contains 154 Lower Super Output Area LSOAs (8.1% of the 1909 total LSOAs in Wales). Of the 0-10% most deprived LSOAs in Wales within the overall domain 27 are within RCTCBC. Tyn-y- Nant 3 is one of those ranked at 22.

Llantrisant Community Council ranking out of 154 LSAO's in RCT 180 160 140 120 100 80 60 Position in RCT 40 20 0 Tynant 1 Tynant 2 Tynant 3 Beddau 1 Beddau 2 Beddau 3 LLan1 Llan2 Llan3 TG1 TG2 LSAO

POSITION IN RCT TOTAL RCT

Llantrisant Community Council LSAO's ranking out of 1,909 in Wales 2500

2000

1500

1000

500

0 Tynant 1 Tynant 2 Tynant 3 Beddau 1 Beddau 2 Beddau 3 LLan1 Llan2 Llan3 TG1 TG2

POSTION IN WALES TOTAL WALES

36

Tyn-y-nant 1 (W01001277) ….places it among the 50% least deprived in Wales (1625 out of 1909) Tyn-y-nant 2 (W01001278) ….places it among the 30-50% most deprived in Wales (668 out of 1909) Tyn-y-nant 3 (W01001279) ….places it among the 10% most deprived in Wales (149 out of 1909)

Tyn-y-nant 1 2 3 RCTCBC LSOAs (154) 137 84 22

Income 139 82 22 Employment 140 109 25 Health 142 62 10 Education 118 46 14 Access to Services 142 138 73 Community safety 129 59 27 Physical Environment 53 65 117 Housing 116 36 63

10% most deprived in Wales 10- 20% most deprived in Wales 20-30% most deprived in Wales 30- 50% most deprived in Wales

37

Beddau 1 (W01001157) ….places it among the 50% least deprived in Wales (146 out of 1909) Beddau 2 (W01001158) ….places it among the 30-50% most deprived in Wales (658 out of 1909) Beddau 3 (W01001159)

…. places it among the 50% least deprived in Wales (1753 out of 1909)

Beddau 1 2 3 RCTCBC LSOAs (154) 129 83 146

Income 129 75 131 Employment 125 70 133 Health 116 68 150 Education 127 72 149 Access to Services 152 95 129 Community safety 127 53 142 Physical Environment 41 152 112 Housing 134 87 150

10% most deprived in Wales 10-20% most deprived in Wales 20-30% most deprived in Wales 30-50% most deprived in Wales

38 Llantrisant Town 1 (W01001193)

…. which places it among the 50% least deprived in Wales (1744 out of 1909) Llantrisant Town 2 (W01001194)

…. places it among the 50% least deprived in Wales (1812 out of 1909) Llantrisant Town 3 (W01001195)

…. places it among the 50% least deprived in Wales (1139 out of 1909)

Llantrisant Town 1 2 3 RCTCBC LSOAs (154) 145 148 118

Income 143 148 114 Employment 144 150 113 Health 146 147 120 Education 136 146 112 Access to Services 100 112 35 Community safety 149 138 120 Physical Environment 94 33 137 Housing 131 148 118

10% most deprived in Wales 10-20% most deprived in Wales 20-30% most deprived in Wales 30-50% most deprived in Wales

39 Talbot Green 1 (W01001242) …. places it among the 50% least deprived in Wales (1497 out of 1909) Talbot Green 2 (W01001243) …. places it among the 20-30% most deprived in Wales (438 out of 1909)

Talbot Green 1 2 RCTCBC LSOAs (154) 131 52

Income 137 55 Employment 123 33 Health 131 40 Education 140 109 Access to Services 133 64 Community safety 16 52 Physical Environment 74 61 Housing 138 106

10% most deprived in Wales 10-20% most deprived in Wales 20-30% most deprived in Wales 30-50% most deprived in Wales

40 Appendix Gii

Minutes for the Staffing Committee Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant on 27 February 2020 at 2:30 pm

Present: Councillors V Nicholas (Chair), T Crutcher, D Nicholas In attendance: Clerk: Catherine Craven. Absent: Councillors J Barton, S Powell and A Robinson

1. Acceptance of apologies for absence No apologies received.

2. To receive declarations of interest None declared.

3. To consider passing the following resolution for Item 5 “By virtue of the Public Bodies (Admission to Meetings) Act, 1960, the press and public are excluded from discussions on the following item(s) on the basis that disclosure thereof would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted."

The resolution was agreed.

4. Minutes It was agreed that the minutes of the Monthly Meeting held on the 9 July 2019 were a true record of the meetings decisions and were duly signed by the Chair.

5. Occupational Health Reports. The Clerk provided a report. i) Following his health surveillance appointment in December 2019 for the Halls Caretaker the results came back as normal with the recommendation for an annual review. The Clerk had completed an annual appraisal with the Halls Caretaker. No matters of concern were raised and the Clerk reported positive progress in the upkeep of the Council’s Halls.

ii) Following an action from her appraisalConfidental in October 2019 the Responsible Finance Officer had her Occupational Health and Wellbeing appointment from which a recommendation for an external company to carry out a Workstation Assessment was made. This was done in February and two recommendations were made; (i) purchase a specialist high back chair with armrests and (ii) purchase a document holder. iii) The Operative has his health surveillance appointment in March 2020. His December 2019 appointment was cancelled due to illness. In February through the Staying Well at Work Scheme the Clerk referred the Operative for an assessment with Physiotherapy as he had on-going wrist pain. The report states the wrist pain does not stop the Operative from doing his work and gives some information on managing the pain. There are no plans for a further review. It was agreed to recommend to full Council to purchase the specialist chair and document holder as detailed in the report.

6. Risk Assessment and Safe Methods of Work The Clerk reported Risk Assessments for task specific work needed to be reviewed. She had been in touch with Mr Geraint Jenkins of Amenities Solutions for advice on legislation 41 covering some aspects of task specific work undertaken. Mr Jenkins was the Parks Manager at Rhondda Cynon Taf County Borough Council and was a great source of knowledge and advice when in post as the roles of his department were very similar to that of this Councils’ Operative. Since taking voluntary redundancy Mr Jenkins now runs his own company and can provide specialist assistance to the Council in reviewing and updating its Risk Assessments and Safe Methods of Work.

Following discussions with the Chair of Council and the Staffing Committee it was agreed for Mr Jenkins to work with the Clerk to review the current Risk Assessments and Safe Methods of Work and update as required.

7. Summer Labourer In past years the post of Summer Labourer has been agreed by the Council to assist the Operative during the summer months. The work carried out by both the Operative and Summer Labourer is predominantly the maintenance of footpaths and open spaces. Concern was raised over the lack of progress on the list of Councils assets work schedule and the time allocated to maintaining footpaths and open spaces. Furthermore the maintenance grant received from Rhondda Cynon Taf County Borough Council did not reflect the amount of work undertaken by the Operative and Summer Labourer. In order evaluate the cost of maintaining footpaths and open spaces the work could be contracted out for 2020. The Clerk was asked to investigate this further. Should this option be agreed then the Operative would be able to concentrate on moving progress on the maintenance of the Councils assets and for 2020 a Summer Labourer would not be employed.

Meeting finished 3:00pm

42 Appendix Giii

Minutes for the Communications and Well-Being Committee Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant on 27 February 2020 at 2:30 pm

Present: Councillors T Crutcher (Chair), M Davies, D Nicholas In attendance: Clerk: Catherine Craven. Absent: Councillors J Barton, S Powell and S Trask.

1. Acceptance of apologies for absence Councillor A Matheson sent his apology. It was noted.

2. To receive declarations of interest None declared.

3. Minutes It was agreed that the minutes of the Monthly Meeting held on the 27 March 2019 were a true record of the meetings decisions and were duly signed by the Chair.

4. Annual Report The 2019/20 Annual Report was reviewed. The content for the next report, 2020/21, would include (i) Ward Members have requested RCTCBC to increase the number of access points to the new Community Route; (ii) a budget of £15,000 has been allocated for the Community Plan which will inform the Council’s long term strategic plans. Consultation through questionnaires are being designed for distribution over the coming months; (iii) an extra £500 was agreed increasing the overall financial support to Beddau and Tynant Library to £5,500; (iii) the Council continues to offer local organisations financial support through its annual Grants. The wide variety of activities and interest provide benefit the wider community; (iv) the Council continues to support its four allotments through financial assistance and presence some of its allotment committee; (v) through the halls the Council facilitates a variety of activities for its local community; (vi) the new Notice Board at Brynteg Green provides the community with information on the Council and information of local interest.

5. Social Media The Council currently posts Face Book and Twitter feeds, these should be increased. To further raise its profile the Council could consider Instagram and You Tube. Video clips of how the Council goes about its business can be uploaded, Members would be encouraged to provide materials for these posts.

43 6. Website. It was discussed this new website was an improvement and a useful resources to convey the Council’s business and provide information.

7. Press Releases In order to further raise the profile of the Council a periodical press releases should be written by a professional. An increase presence on Social Media could also be part of this tasks. The Committee agreed to explore this option further.

Meeting finished 4:40pm

44 Appendix Gvi Llantrisant Community Council Community Plan 2020

STOP! DO NOT THROW THIS DOCUMENT AWAY! It is your opportunity to influence the future of your village. The questionnaire should take no longer than xx minutes of your time to complete What is a Community Plan? The Community Plan is a document developed from responses to a detailed survey of all households in the Llantrisant Community Council area. It creates a vision for how the community wants to develop over the coming years. The plan will address topic areas that are relevant to the community and will represent the views and priorities of the community as a whole. Please complete the questionnaire so that your views can be incorporated into the overall assessment. Why do we need a Village Community Plan? RCTCBC is writing its LDP – as the last one was 2006-21 What will we do with the questionnaire results? Responses will be treated as confidential and Llantrisant Community Council will not associate any published results with a specific household. Will need to add in GDPR here

45 About your household

1.1 What is your postcode? C F 1.2 What is the preferred language in your household?

Welsh English Other (specify)

1.3 Please enter the gender for each person in your household in the appropriate age category (If there are more than 5 people in your household, please contact PCC for an additional questionnaire) M – Male F – Female O –Other

Age Person Person Person Person Person A B C D E 0 – 11 yrs

12 – 17 yrs

18 – 30 yrs

31 – 50 yrs

51 – 70 yrs

71 + yrs

1.4 Does anyone in your household have any additional needs? (Please tick all that apply)

Visual impairment Hearing impairment Mobility difficulties

Mental health difficulties Other (please specify) 1.5 Are there enough facilities in the LCC area to meet the needs of residents with additional needs?

Yes No Not sure

1.6 How can we improve the facilities

46 LLANTRISANT COMMUNITY COUNCIL Do you know the difference between RCTCBC and LCC? Yes No Not sure

3.1 Do you know who the Llantrisant Community Councillors for your ward are?

Yes No 3.2 Do you know where the LCC office is? Yes No

3.3 Have you ever visited the LCC offices? Yes No

3.4 Do you know that LCC has: a website and Facebook and twitter pages Yes No

green recycling and food waste bags at its office Yes No

is a Litter picking Hub Yes No 3.5 Do you know who the County Councillor for your ward are ?

Yes No 3.6 If you needed to contact LCC, which of the following forms of communication would you prefer to use? (Please tick all that apply) Telephone Letter Email In person Facebook

Twitter Other (Please specify) 3.7 The Community Council would like to know why more people do not attend the Llantrisant Community Council meetings. Is this because your household: (Please tick all that apply) Are not interested

Are unaware of the meetings Perceive the meetings as boring Feel they are not relevant to your household Are too busy Feel the Community Council are doing a good job Other Would you be interested in attending? 3.8 Standing for election to PCC

Would you consider standing for election to PCC? If not, why not? Please tick all that apply

I do not have time

47 LCC is not relevant to the community

I would not want to have to campaign for election

I do not know enough about a community councillor’s role

Other Do you think the LCC does enough to keep residents aware of its activities? Yes No How would you find out about the activities/event of LCC: (Please tick all that apply) In person Facebook Twitter Other (Please specify) Instagram? Notice Boards

Website Words of Mouth Newspapers Other Social Media LCC is a statutory body governed by the Local Government Act 1972. It has the ability to provide some functions and services that have not been provided for by RCTCBC.

What additional facility and services would you like to see LCC provide?

4.1 How do your household rate the provision of the following? (Tick all that apply)

Excellent Good Reasonable Poor

Notice boards

Bus Shelter Floral Displays

If poor, what changes can you suggest?

48 Crime/Vandalism/Anti-Social Behaviour

2.1 Have you experienced or witnessed any crime or anti-social behaviour in your community over the past year?

Yes No If ‘Yes’ please continue with Q2.2, if ‘No’, please go to Q2.4

2.2 What type of crime or anti-social behaviour have you experienced or witnessed in the past year? (Tick all that apply)

Damage to vehicle(s) Theft from vehicle(s) Vandalism

Damage to property Theft from property Assault

Noise and disturbance Alcohol misuse Drug misuse

Other (Please specify)

2.3 Did you report the crime or anti-social behaviour? Yes No

If not, why not?

2.4 Do you feel safe walking around your village during the day?

Yes No

2.5 Do you feel safe walking around your village after dark? Yes No

2.6 Do you feel safe in your own home during the day?

Yes No 2.7 Do you feel safe in your own home after dark?

Yes No 2.8 How can the Community Council help reduce crime and anti-social behaviour in our villages?

49 Transport/Traffic

The questions in this section are designed to identify what improvements should be made to the transport infrastructure

4.2 Does public transport meet the needs of your household? Strongly Agree Disagree Strongly No Agree Disagree Comment Bus services meet the needs of my household Bus timetables are

easy to access Train services meet the needs of my household Train timetables are easy to access 4.4 How do members of your household usually get to work, shops or access medical services? (Tick all that apply) Work Shops Medical Services School

Walk

Cycle

Motorcycle

Car

Taxi

Bus

Community Transport

Other

Please specify

4.5 Is speeding traffic a problem in the community area? Yes No

If yes please specify ______

4.9 As a pedestrian, cyclist or horse rider, do you feel safe on the village roads? Yes No No comment

4.10 Are there locations in our community that would benefit from safer crossing points for pedestrians? Yes No Don’t Know

50 Refuse/Recycling/Energy-Saving Initiatives/Environment

5.1 Are the current recycling and waste collections provided by RCTCBC adequate?

Yes No

If no, how could they be improved? eg recycle batteries via green bag collections

5.3 Is dog fouling on pavements and public highways a problem in your area?

Yes No

5.4 Would you be willing to pay a small increase in your precept (the amount of money paid to LCC as part of your council tax) for more dog waste bins to be bought and emptied? Yes No Recreation and Leisure Facilities

6.1 Should extra space in the PCC area be allocated to outdoor sporting and recreation activities?

Yes No Not sure

6.2 What additional outdoor facilities would you use, if they were available in the PCC area? If you would not use them yourself, then which do you think would be good for the community? (Tick all that apply) Benefits the Would Willing community use the to help facility organize

Jogging track including Fitness stations

More children’s play areas(0 – 5 years)

More children’s play Areas (6 – 11 years) More children’s play Areas (12 – 16 years)

Cycle and Mountain bike trails

Community orchards

More allotments MUGA (multi-use games area)

Other (specify)

51 THE WIDER COMMUNITY

7.1 How does your household find out what is happening in the community?

LCC website Facebook Noticeboards

Local hubs Twitter PACT Meetings

Word of Mouth Newspapers O other social media

Other (Please specify)

7.2 Which of these services/businesses do members of your household use?

ALL WARDS Daily Weekly Monthly Occasionally Never

Our Halls

Recreation Area

Library

Sport Clubs

Children’s Play Areas

Allotments

Youth Group Activity

Food banks

Other

(Please specify)

7.3 Please read each of the statements below and tick the box which best represents the views of your household Strongly Agree Disagree Strongly No Agree Disagree Comment There is a community spirit in the villages My household feels involved in the community Additional Information

Please use the space below to share any other information which you think will help us prepare a Community Development Plan. Please be as specific as possible.

Thank you for taking the time to complete this questionnaire. Collection boxes for the return of the completed questionnaires can be found at ………..

52