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South Norfolk Council 11 December 2017

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South Norfolk Council 11 December 2017 COUNCIL Monday 19 February 2018 7.30 pm Council Chamber South Norfolk House, Cygnet Court, Long Stratton, Norwich, NR15 2XE Mr B Duffin – Chairman of the Council Mr J Overton – Vice-Chairman of the Council If you have any special requirements in order to attend this meeting, please let us know in advance Large print version can be made available This meeting may be filmed, recorded or photographed by the public; however anyone who wishes to do so must inform the Chairman and ensure it is done in a non-disruptive and public manner. Please review the Council’s guidance on filming and recording meetings available in the meeting room. Group Meetings Conservatives : Cavell & Colman Rooms 6.15 pm Liberal Democrats : Blomefield Room 6.30 pm Contact: Claire White on 01508 533669 or [email protected] 1 The Council’s Prayer Agenda 1. Apologies for Absence 2. Urgent Items: Any items of business which the Chairman decides should be considered as matters of urgency pursuant to Section 100 B (4) (b) of the Local Government Act, 1972; [Urgent business may only be taken if, "by reason of special circumstances" (which will be recorded in the minutes), the Chairman of the meeting is of the opinion that the item should be considered as a matter of urgency.] 3. To Receive Declarations of Interest from Members (please see guidance – page 9) 4. To confirm the minutes of the meeting of the Council held on Monday 11 December 2017 (attached – page 10) 5. Chairman’s Announcements (engagements attached – page 17) 2 6. To consider any petitions received under Section I of the “Rights of the Public at Meetings” Petition Received: Formation of a New Community Council for Spooner Row, Suton and Wattlefield; (see full statement of petition attached at page 18) “That the recommendations of the Electoral Arrangements Review Committee NOT to allow the setting up of a separate community council is rejected by the Full Council and that the original proposal is reinstated and accepted. We ask that Full Council considers this matter again and please listen to its residents” 7. Community Governance Review and Recommendations from the Electoral Arrangements Review Committee The report of the Electoral Services Manager considered by the Electoral Arrangements Review Committee (EARC), on 29 November, is attached at page 19. The minutes and recommendations relating to individual parishes arising from this meeting are attached at page 90. Council is asked to consider the recommendations from this Committee, that: 1. The recommendations, as detailed in the minutes, be put forward for consideration by Full Council for its final determination; 2. Full Council be requested to delegate authority to the Chief Executive for the creation of any Orders, or the taking of any other steps required, for the implementation of those proposals which receive its support, and any consequential matters thereby required. Note for members: • Please refer to the full recommendations of the EARC on 29 November 2017, which relate to individual parishes, not just the general recommendation set out above; • You should ensure that you have read the evidence submitted to the Council during the first and second consultations and have regard to this when making your final decision. The evidence can be found using this link. Please be aware that the responses to both consultations are equally weighted. • Please refer to the petition received relating to the EARC recommendation made regarding Wymondham, detailed on page 18 of the agenda. 3 • The legislative background to community governance reviews is contained in the Local Government and Public Involvement in Health Act 2007. In relation to decision making for such reviews and in view of the petition received in relation to the recommendation regarding Wymondham; Members should have particular regard to section 93: 93 Duties when undertaking a review (1) The principal council must comply with the duties in this section when undertaking a community governance review. (2) But, subject to those duties, it is for the principal council to decide how to undertake the review. (3) The principal council must consult the following– (a) the local government electors for the area under review; (b) any other person or body (including a local authority) which appears to the principal council to have an interest in the review. (4) The principal council must have regard to the need to secure that community governance within the area under review– (a) reflects the identities and interests of the community in that area, and (b) is effective and convenient. (5) In deciding what recommendations to make, the principal council must take into account any other arrangements (apart from those relating to parishes and their institutions)– (a) that have already been made, or (b) that could be made, for the purposes of community representation or community engagement in respect of the area under review. (6) The principal council must take into account any representations received in connection with the review. (7) As soon as practicable after making any recommendations, the principal council must– (a) publish the recommendations; and (b) take such steps as it considers sufficient to secure that persons who may be interested in the review are informed of those recommendations. (8) The principal council must conclude the review within the period of 12 months starting with the day on which the council begins the review. • Further, members should be aware that under section 100 of the Local Government and Public Involvement in Health Act 2007, the Secretary of State has issued guidance in March 2010 in connection with community governance reviews. This can be accessed here. 4 8. Recommendations from the Cabinet from the meeting held on 5 February 2018 (i) Norfolk Strategic Planning Framework (December 2017) (view Cabinet report here) RESOLVED: TO RECOMMEND THAT COUNCIL a) approves the Norfolk Strategic Framework (Appendix 1) and agrees to be a ‘signatory’ to it; b) continues to support the Norfolk Strategic Planning Group to evolve the Framework and associated work, to ensure it remains up to date and relevant; and c) continues to fund the work necessary to keep the Framework up to date, including the project management support, for 2018/19 and 2019/20 (ii) Greater Norwich Joint Infrastructure Investment Plan 2018/19 – 2022/23 (view Cabinet report here) RESOLVED: TO RECOMMEND THAT COUNCIL approves the projects in South Norfolk to be included in the Greater Norwich Joint Five-Year Infrastructure Investment Plan 2018-19 to 2022-23 (Appendix 1), and endorses the draft programme for Greater Norwich, including the 2018/19 projects as the Annual Growth Programme, for consideration by the next meeting of the Greater Norwich Growth Board. (iii) Revenue Budget, Capital Programme and Council Tax 2018/19 (view Cabinet report here) RESOLVED: TO RECOMMEND TO COUNCIL: (a) the approval of the base budget; as shown in para 7.1, subject to confirmation of the finalised Local Government finance settlement figures which may, if significant, necessitate an adjustment through the General Revenue Reserve to maintain a balanced budget; (b) the use of the revenue reserves as set out in section 15; (c) that the Council’s demand on the Collection Fund for 2018/19 for General Expenditure shall be £6,997,555 and for Special Expenditure be £78,662.17; (d) that the Band D level of Council Tax be £145.00 for General Expenditure and £1.63 for Special Expenditure; (e) that the assumptions on which the funding of the capital programme is based are prudent. (f) the approval of the capital programme for 2018/19 to 2022/23, noting that a Housing Infrastructure Fund of £5.5 million has been awarded since the capital programme was drafted. 5 (iv) Treasury Management and Capital Strategy 1 April 2018 to 31 March 2021 (view Cabinet report here) RESOLVED: TO RECOMMEND TO COUNCIL a) the Treasury Management Strategy Statement for April 2018 to March 2021. b) the Capital Strategy outlined in section 3 and Appendix A of the report. c) the Prudential Indicators and Limits for the next 3 years contained within Appendix B of the report, including the Authorised Limit Prudential Indicator. d) the Minimum Revenue Provision (MRP) Statement (section 9) that sets out the Council’s policy on MRP. e) the Annual Investment Strategy 2018/19 (section 6) contained in the Treasury Management Strategy, including the delegation of certain tasks to the Section 151 Officer f) the Treasury Management Policy Statement (Appendix E). 9. Council Tax Resolution 2018/19 (report attached – page 107) 10. Monitoring Officer Report (report attached – page 125) 11. Pay Policy Statement 2018/19 (report attached – page 129) 6 12. Questions to Chairmen and Portfolio Holders To take questions from Councillors and the Public Note: Time allocated to be at the discretion of the Chairman. No notice is required of questions; however, it may be necessary for written answers to be provided where an immediate response cannot be supplied. If members choose to submit questions in writing in advance, they will be circulated before the meeting. a. Cabinet Please click here to view the most recent Cabinet minutes available Questions to the Leader and other Cabinet members John Fuller Leader, The Economy and External Affairs Michael Edney Stronger Communities Yvonne Bendle Housing, Leisure, Wellbeing and Early Intervention Lee Hornby Regulation and Public Safety Kay Mason Billig Environment and Recycling Barry Stone Finance and Resources b. Scrutiny Committee - Questions to the Chairman Please click here to view the most recent Scrutiny Committee minutes c. Licensing Appeals and Complaints Committee / Licensing and Gambling Acts Committee – Questions to the Chairman; Please click here to view the most recent Licensing Committee minutes d. Development Management Committee – Questions to the Chairman Please click here to view the most recent Development Management Committee minutes 7 e.
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