Peace River Regional Hospital District
Peace River Regional District
10 a.m. Thursday, July 14, 2011
at the
Regional District Office Boardroom 1981 Alaska Avenue Dawson Creek, BC
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Additional Items / Handouts will be available the week following the meeting
PEACE RIVER REGIONAL DISTRICT
SCHEDULE OF THE DAY’S EVENTS
July 14, 2011
10 a.m. Regional Hospital District Board Meeting
immediately following Regional District Board Meeting
DELEGATIONS:
11 a.m. D-1 EnCorp Pacific Neil Haste, CEO Re: Update on beverage container and electronic recycling in the PRRD
12 noon Luncheon
1 p.m. Continuation of Regional District Board Meeting
D-2 Provincial Health Services Association Carl Roy, Executive Officer / Senior VP Re: BC Ambulance Service
Betty Morris, COO, NE Health Services Delivery Area
5 p.m. Adjournment - no later than
Peace River Regional Hospital District
July 14, 2011 Meeting Agenda
1. Call to Order
2. Directors' Notice of New Business
3. Adoption of Agenda
4. Minutes
HM-1 Regional Hospital District Meeting Minutes of June 23, 2011.
5. Business Arising from the Minutes
6. Delegations
7. Petitions
8. Correspondence
9. Reports
HR-1 June 21, 2011 – Kim Frech, CFO – Hospital District Financial Report – January to May 2011. HR-2 June 22, 2011 – Fort St. John Hospital and Residential Care Project Steering Committee Report.
10. By-laws
11. Diary
Regional Hospital Diary
12. New Business
13. Consent Calendar
14. Notice of Motion (for the next meeting)
15. Media Questions (on agenda items and business discussed at the meeting)
16. Adjournment
PEACE RIVER REGIONAL HOSPITAL DISTRICT
JUNE BOARD MEETING MINUTES
DATE: June 23, 2011
TIME: 10:00 a.m.
PLACE: Best Western Hotel Conference Room, 375 Southgate, Tumbler Ridge, BC
PRESENT: Directors Alternate Directors Director Goodings, Chair Alternate Director Moody Director Hadland Director Lantz Director Clark Director Saugstad Director Jarvis Director White Director Caton Director Anderson Director Bernier Absent Director Ackerman Director Hiebert
Staff Fred Banham, Chief Administrative Officer Shannon Anderson, General Manager of Environmental Services Kim Frech, Chief Financial Officer Bruce Simard, General Manager of Development Services Sheila DeCosta, Secretary – Legislative Services, Recorder
Others Laurel Hadland
1) Call to Order The Chair called the meeting to order at 10:00 a.m.
DIRECTORS NOTICE OF NEW BUSINESS:
None
Peace River Regional Hospital District June 23, 2011 Board Meeting Minutes Page 2
ADOPTION OF AGENDA: RHD/11/06/01 (23) 2) Adoption of Agenda MOVED by Director Lantz, SECONDED by Director Caton, that the Peace River Regional Hospital District agenda for the June 23, 2011 meeting, be adopted: 1. Call to Order 2. Directors’ Notice of New Business 3. Adoption of Agenda 4. Minutes HM -1 Regional Hospital District Meeting Minutes of June 9, 2011. 5. Business Arising from the Minutes 6. Delegations 7. Petitions 8. Correspondence 9 Reports HR-1 June 9, 2011 – Director Clark – Attendance at the Northern Medical Programs Trust AGM. 10. By-laws 11. Diary Regional Hospital Diary 12. New Business 13. Consent Calendar HCA -1 May 27, 2011 – Northern Health Quarter 4 Capital Status Reports. 14. Notice of Motion (for the next meeting): 15. Media Questions (on agenda items and business discussed at the meeting) 16. Adjournment CARRIED MINUTES:
3) HM-1 RHD/11/06/02 (23) Regional Hospital MOVED by Director Caton, SECONDED by Director Ackerman, District Meeting that the Regional Hospital District Meeting Minutes of June 9, 2011 be adopted. Minutes of CARRIED June 9, 2011
DIARY: RHD/11/06/03 (23) 4) Diary MOVED by Director Clark, SECONDED by Director Hadland, Item #1 that Diary Item #1 regarding the Northern Medical Program Trust be updated to Northern Medical indicate that Director Clark provided the report of his attendance at the May 12, 2011 Program Trust Annual General Meeting. CARRIED
5) Adjournment RHD/11/06/04 (23) MOVED by Director Bernier, SECONDED by Director Lantz, that the meeting adjourn. CARRIED
The meeting adjourned at 10:04 a.m.
Sheila DeCosta, Recording Secretary Karen Goodings, Chair
CERTIFIED a true and correct copy of the Minutes of the Regional Board of the Peace River Regional Hospital District from a meeting held on June 23, 2011 in the Best Western Hotel Conference Room, Tumbler Ridge, BC
Faye Salisbury, Corporate Officer
Peace River Regional Hospital District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: 21 June 2011
Subject: Hospital Financial Report - January to May 2011
RECOMMENDATION:
THAT the Board accepts the 2011 January to May Financial Report.
BACKGROUND/RATIONALE:
Attached is the Hospital Financial Report for the period January to May 2011.
Staff Initials: Dept. Head: CAO:
PEACE RIVER REGIONAL HOSPITAL DISTRICT GL5240 Page : 1 Date : 21 Jun,2011 Time : 1:39 pm Income Statement By Function
As of : 31-May-2011 Budget Type : Approved Budget Fiscal Year : 2011 Period : 5 From Category : 1200 To Category : 1200
Account Code : ??-?-????-??? To : ??-?-????-???
Account Code Account Name Current Period Year to Date Budget Amount Variance
1--> General Operating
1200--> REVENUES
1--> REVENUES
01-1-1200-110 Requisition - Electoral 0 0 -7,648,315 -7,648,315
01-1-1200-111 Requisition - Municipalities 0 0 -4,312,266 -4,312,266
01-1-1200-120 Grants in Lieu of Taxes 0 0 -2,500 -2,500
01-1-1200-151 Debenture Sink Fund Refund 0 -33,558 0 33,558
01-1-1200-152 Investment Income -2,922 -14,515 -25,000 -10,485
01-1-1200-153 Debt Reserve Refund 0 -2,482 0 2,482
01-1-1200-192 Transfer from New Hospital Res -1,226,106 -13,276,672 -40,471,488 -27,194,816
Total REVENUES -1,229,028 -13,327,227 -52,459,569 -39,132,342
2--> EXPENDITURES
01-2-1200-261 Administrative Costs 0 25 11,000 10,975
01-2-1200-262 Debenture - Interest 1,594,211 1,785,769 4,576,665 2,790,896
01-2-1200-263 Debenture - Principal 2,510 18,791 3,100,415 3,081,624
01-2-1200-264 Temporary Borrowing - Interest -1,580,231 0 0 0
01-2-1200-301 Grant - Minor Capital (<$100,0 0 0 566,000 566,000
01-2-1200-320 Grant - Multiloaders (DC) 0 0 140,000 140,000
01-2-1200-321 Grant - DC Pharmacy Pyxis 0 0 58,000 58,000
01-2-1200-322 Grant - Bone Densitometer (DC) 0 0 52,000 52,000
01-2-1200-323 Grant - Heating Boilers AS2 (D 0 0 180,000 180,000
01-2-1200-324 Grant - Medical Air Pumps (Che 0 0 76,000 76,000
01-2-1200-325 Grant - Parking Lot (DC) 0 0 126,000 126,000
01-2-1200-326 Grant - Roof Admin Wing (DC) 0 0 76,000 76,000
01-2-1200-389 Grant - NH Funds for Future Re 0 0 194,333 194,333
01-2-1200-393 Capital - FSJ New Hospital 1,226,106 13,276,672 40,471,489 27,194,817
01-2-1200-398 Building Integrity 0 0 31,667 31,667
01-2-1200-400 Medical Manpower Recruitment 0 0 100,000 100,000
01-2-1200-603 Transfer to capital reserve 0 0 2,700,000 2,700,000
Total EXPENDITURES 1,242,596 15,081,256 52,459,569 37,378,313
REVENUES Surplus/Deficit 13,568 1,754,030 0 -1,754,030
Report Total --> 13,568 1,754,030 0 -1,754,030
Fort St. John Hospital and Residential Care Project
Project Steering Committee Report
June 22, 2011
Peace River Regional Hospital District Site Tour
June 9, 2011
Page 1
Hallway near Emergency
Level One
June 9, 2011
Page 2
Birthing Centre Labour, Delivery, Recovery, Post Partum (LDRP’s) Wiring Code Blue System between two vertical Headwalls
Level One
June 9, 2011
Page 3
LDRP’s Betty Morris, Chief Operating Officer, NE Region Viva Swanson, Clinical Lead, Acute Care Providing insight to PRRHD Board members and staff
Level One
June 9, 2011
Page 4
Birthing Centre Main Charting Area
Level One
May 31, 2011
Page 5
Post Anaesthetic Care Unit (PACU)
Level One
June 9, 2011
Page 6
Repairing fire damaged windows and panels Public Hallway
Level One
June 9, 2011
Page 7
Lobby looking towards Link and House B
June 9, 2011
Page 8
Palliative Care Room In-Patient Unit
Level Two
June 9, 2011
Page 9
High Efficiency Riello Boilers
Mechanical Room
June 9, 2011
Page 10
Corridor Link
Level Zero
June 9, 2011
Page 11
Corridor Link with House A on left and House B in background
June 9, 2011
Page 12
House A
May 31, 2011
Page 13
House A Servery Area
Level One
June 9, 2011
Page 14
Link House A in background
Level One
June 9, 2011
Page 15
House B
May 31, 2011
Page 16
Corridor Link Looking towards Hospital
Level One
June 9, 2011
Page 17
Corridor Link Cafeteria Looking towards House A
Level One
June 9, 2011
Page 18
Executive Summary
1.1 Overview
The project continues to progress on-budget and on-schedule. The budget section in the Project Status Report Dashboard continues to show Green based on the positive discussions and response from the Ministry of Health with regards to the HST issue. Northern Health will continue to record the estimated $3.2 million in HST deductions.
The Project Management Office (PMO) continues to focus on reconciling the Equipment List, United States Pharmacopeia (USP 797), Millwork, Academic Program, Change Management process, FM and IMIT Responsibility Matrix, IFC Page Turn and reviewing the Commissioning Plan. The Project Management Office continues to place pressure on the Design Build Joint Venture to ensure all parties are in agreement of the design, cost implications, construction and operational impact to the project.
We are beginning to see completion of the Birthing Centre department with the installation of the vertical headwalls. Mock-up rooms are now being planned in the Birthing Centre area to accommodate final furniture planning and procurement. The Intensive Care Units (ICU’s) and Post Anesthetic Care Units (PACU) are also very close to completion.
A meeting is scheduled in June, 2011 to discuss the final results of the fire investigation. Remediation work to the damaged exterior panels and glazing is presently in progress. A final report will be presented upon completion of the investigation and discussions.
The Move Management RFP is scheduled to be posted on BC Bid in early July, 2011. A preliminary planning/scheduling meeting with all stakeholders associated with Transition and Move Management will take place upon award of the Move Management contract though the majority of actual move management work will not commence until early 2012. With the DBJV Commissioning Plan review nearing completion, Northern Health will begin the development of our Commissioning Plan in conjunction with the DBJV’s, the Project Schedule, and the Northern Health Procurement Plan.
The Project Schedule is under close scrutiny by all parties. A number of tasks have been shifted in the schedule as noted in this month’s ATA and IC reports. The DBJV has agreed to provide Project Co and Northern Health with a comprehensive overview that explains this movement and any impact on the critical path, Substantial Completion and Service Commencement dates. There has been no further movement of the Substantial Completion date and no movement of the Service Commencement date.
Page 19
1.1.2 Monthly Payment Schedule
1.2 Health and Safety
16 first aids in May occurred:
• Ankle (3) • Back (2) • Finger (5) • Hand (2) • Knee (1) • Neck (1) • Arm (2)
• 1 medical aids for the month of May (twisted ankle - lost time accidents)
• The DBJV Safety Consultant visited the site May 31st ,2011
• Worksafe BC visited the site in May 16th, 2011
Page 20
¬¬¬ REGIONAL HOSPITAL DIARY ¬¬¬
LAST DIARY ITEM DIARIZED COMMENTS REVIEWED 1. Northern Medical 02/11/28 - October 22, 2010 Spectra Energy donated 90 thousand dollars June 23, 2011 Program Trust - toward community pledges. A letter should be forthcoming University of from UNBC with details. Northern BC - Director Clark reported on his attendance at the May 12, 2011 NMPT AGM in Prince Rupert.
2. Shortage of Nurses 07/04/26 50% increase in 2006/07 nursing spaces at UNBC and initiation Apr 28, 2011 recruitment initiatives: grants, UK recruitment, revamping website, specialty education to existing RNs. – Diarized, to see how this affects nursing shortage over time. - October 28, 2010 Betty Morris provided a updated list of Northeast Professional Vacancies. Overall the vacancy rate is less than 2% for the 1613 medical professional positions in the Northeast. - that subsequent to her investigation of issues surrounding foreign medical doctor’s licensing requirements in Canada, Chair Goodings deemed that a letter was not necessary at this time. - * the Board requested that a letter be forwarded to UNBC to request an update on its plans to set up a nursing program for northeast BC through Northern Lights College - the Board received an update report from Director Anderson on the status of the proposed Baccalaureate Nursing Program, and therefore requested that the letter *(from Jan 27 which was not sent) now be more strongly worded and sent to the Ministry of Health and copied to UNBC and NLC - The Ministry of Health Responded ( C-4 in the PRRD April 14th Agenda) – this letter is to be sent to NCL and UNBC to see if there is anything the Board can do to move this initiative forward.
3. Fort St. John 10/03/25 - The Directors toured the construction site and mock up rooms Nov 25, 2010 Hospital and on August 26, 2010 Residential Care - Director Lantz advised the committee has the preliminary Project report from Larry Tokarchuk, and a report will be forthcoming - A response was received from Northern Health, regarding the committee’s next steps in regard to plans for the future of the old hospital (HC-1 Nov 25) - The Directors toured the construction site again on June 9, 2011
Peace River Regional District
July 14, 2011 Meeting Agenda
1. Call to Order
2. Directors' Notice of New Business
3. Adoption of Agenda
4. Minutes
M-1 Regional District Meeting Minutes of June 23, 2011. M-2 Regional District Special Meeting Minutes of June 16, 2011.
5. Business Arising from the Minutes
6. Delegations
11:00 a.m. D-1 EnCorp Pacific Update re: Beverage container and Electronic Recycling Neil Haste, CEO, Secretary Treasurer
1 p.m. D-2 Provincial Health Services Authority Re: BC Ambulance Service Carl Roy, Executive Officer, Senior VP Betty Morris, COO, NEHSDA
7. Petitions
8. Correspondence
C-1 June 16, 2011 - Premier Clark - Meeting with Ministers during UBCM.
C-2 Municipal Finance Authority of BC - Notice of Semi-Annual Meeting of the Members.
C-3 June 27, 2011 - UBCM - Municipal Auditor General.
C-4 June 14, 2011 - UNBC - Nursing Program.
C-5 June 22, 2011 - Minister of Agriculture - Food Security Resolution to UBCM.
C-6 June 27, 2011 - Deputy Minister of Forests, Lands and Natural Resources - 2011 Invasive Plant Program Partnership.
C-7 July 6, 2011 – Minister of Community, Sport and Cultural Development – Strategic Community Investment Funds.
9. Reports
R-1 ALR Subdivision Application 109/2011 (Fines).
R-2 Development Variance Permit Application 103/2011 (Miedema)
R-3 June 21, 2011 - Kim Frech, CFO - Regional District Financial Report - January to May 2011.
R-4 July 6, 2011 - Kim Frech, CFO - Change to Solid Waste Budget.
R-5 July 5, 2011 - Faye Salisbury, Corporate Officer - Request for Park at Cecil Lake.
R-6 June 22, 2011 - Director Hiebert, Chair - Agriculture Advisory Committee.- recommendation from the June 21, 2011 meeting. See MA-3
R-7 June 27, 2011 - Director Caton, Chair – Solid Waste Committee and Jeff Rahn, Manager of Solid Waste - recommendations from the June 27th meeting . See MA-4
R-8 July 7, 2011 - Faye Salisbury, Corporate Officer - recommendation from the July 5, 2011 special meeting of the Electoral Area Directors Committee. See MA-5
R-9 July 7, 2011 – Bruce Simard, GM of Development Services – Building Inspection Services for the District of Taylor.
R-10 July 7, 2011 – Bruce Simard, GM of Development Services – School District No. 60 proposed Site Acquisition Charge.
10. By-Laws
B-1 OCP and Zoning Amendment By-laws No. 1941 and 1942, 2011 (Rogers) a) May 25, 2011 report from Owen Bloor, By-law Enforcement Officer, and b) "North Peace Fringe Area Official Community Plan Amendment By-law No. 1941, 2011"; and c) "Peace River Regional District Zoning Amendment By-law No. 1942, 2011". CONSIDERATION OF THIRD READING AND ADOPTION
B-2 Elections and Voting Procedures Amendment By-law No. 1951 2011 a) July 5, 2011 report from Faye Salisbury, Corporate Officer; and b) "Elections and Voting Procedures Amendment By-law No. 1951, 2011". CONSIDERATION OF FIRST THREE READINGS AND ADOPTION
B-3 Zoning Amendment By-law No. 1952, 2011 a) July 5, 2011 report from Timothy Donegan, Land Use Planner, and b) "Peace River Regional District Zoning Amendment By-law No. 1952, 2011". CONSIDERATION OF FIRST AND SECOND READINGS AUTHORIZATION OF PUBLIC NOTIFICATION
10. By-Laws - continued
B-4 Harper Imperial Subdivision Sewer User Rates By-law No. 1953, 2011 a) July 6, 2011 report from Kim Frech, Chief Financial Officer, and b) "Harper Imperial Subdivision and Area Sewer User Rates By-law No. 1953, 2011". CONSIDERATION OF FIRST THREE READINGS AND ADOPTION
11. Diary a) Regional Diary b) Agenda Preparation Schedule c) Schedule of Events
12. New Business
13. Appointments
14. Consent Calendar
MA-1 Electoral Area Directors Meeting Minutes of June 16, 2011.
MA-2 Rural Budgets Administration Committee Meeting Minutes of June 16, 2011.
MA-3 Agriculture Advisory Committee Meeting Minutes of June 21, 2011. See R-6
MA-4 Solid Waste Committee Meeting Minutes of June 23, 2011. See R-7
MA-5 Electoral Area Directors’ Committee Special Meeting Minutes of July 5, 2011. See R-8
CA-1 Copy of June 27, 2011 Mayor Anderson's, District of Hudson's Hope letter to the Minister of State (Transportation) - Railway Crossings
CA-2 July 4, 2011 - School District 59 - letter of appreciation - Rural Learn to Swim Program Grant.
CA-3 June 28, 2011 TransCanada – Groundbirch Mainline (Saturn Section) Project Update.
CA-4 Municipal Insurance Association of BC June 2011 Board Meeting Highlights.
CA-5 June 30, 2011 Mayor Anderson, District of Hudson’s Hope letter to the Canadian Environmental Assessment Agency re: Site C fill review panel assessment.
15. Notice of Motion
16. Media Questions
17. Adjournment PEACE RIVER REGIONAL DISTRICT
JUNE BOARD MEETING MINUTES
DATE: June 23, 2011
TIME: 10:00 a.m.
PLACE: Best Western Hotel Conference Room, 375 Southgate, Tumbler Ridge, BC
PRESENT: Directors Alternate Directors Director Goodings, Chair Alternate Director Moody Director Hadland Director Lantz Director Clark Director Saugstad Director Jarvis Director White Director Caton Director Anderson Director Bernier Absent Director Ackerman Director Hiebert
Staff Fred Banham, Chief Administrative Officer Shannon Anderson, General Manager of Environmental Services Kim Frech, Chief Financial Officer Bruce Simard, General Manager of Development Services Sheila DeCosta, Secretary – Legislative Services, Recorder
Others Laurel Hadland Greg Amos, Editor, Tumbler Ridge News
D-1 School District No. 60 Nicholas Weswick, Controller Doug Boyd, Secretary Treasurer Gordon Anderson, Trustee, Vice Chair
1) Call to Order The Chair called the meeting to order at 10:23 a.m.
DIRECTORS NOTICE OF NEW BUSINESS:
Director Saugstad STARS Director Goodings South Peace Grain Cleaners Co-op - 25th Anniversary Director Ackerman Lab Wait Times at the Fort St. John Hospital
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 2
ADOPTION OF AGENDA: RD/11/06/01 (23) 2) Adoption of Agenda MOVED by Director Lantz, SECONDED by Director Ackerman, that the Peace River Regional District agenda for the June 23, 2011 meeting, including Director’s new business and handout items for the agenda, be adopted as amended: 1. Call to Order 2. Directors’ Notice of New Business 3. Adoption of Agenda 4. Minutes M -1 Regional District Meeting Minutes of June 9, 2011. 5. Business Arising from the Minutes 6. Delegations 11 a.m. D-1 School District No. 60 Re: Site Acquisition Charge a) June 2, 2011 letter of request and Eligible School Sites Proposal: and b) PowerPoint Presentation Nicholas Weswick, Controller Doug Boyd, Secretary Treasurer 11:45 a.m. D-2 Alaska Highway Community - POSTPONED Re: Project Update – Alaska Highway National Historic Site Nomination Darryl Johnson, VP Community Development, NBC Tourism Association April Moi, Community Development, NBC Tourism Association 7. Petitions 8. Correspondence C-1 June 6, 2011 Union of BC Municipalities Secretariat – Resolutions Submission & Debate. C-2 June 8, 2011 – Minister of Community Sport and Cultural Development – Approval of Towns for Tomorrow Grant. C-3 June 8, 2011 – Ministry of Health – response regarding request for development of a health plan for this region. C-4 Notice of June 24, 2011 meeting with BC Hydro’s President and CAO, in Prince George. 9 Reports R-1 June 15, 2011 - Fred Banham, CAO - 2010 Annual Report. R-2 June 10, 2011 - Kim Frech, Chief Financial Officer - New Copier / Printer / Scanner. R-3 June 13, 2011 - Kim Frech, Chief Financial Officer - Strategic Community Investment Funds. R-4 June 16, 2011 - Kim Frech, Chief Financial Officer - Change to Accounts Payable Authorization Process. R-5 June 15, 2011 - Timothy Donegan, Land Use Planner - Dust Suppression Restrictive Covenant (Wilson). R-6 Non-farm Use Application 101/2011 (Lenz). Handout: June 21, 2011 – Rebecca and Chad Lenz – request to withdraw application from June 23, 2011 meeting. R-7 ALR Exclusion Application 98/2011 (Loiselle Investments Ltd). Handout: June 2, 1011 two page response from the Ministry of Agriculture. R-8 June 16, 2011 – Shannon Anderson, Deputy CAO – Award for Mechanical Upgrade. 10. By-laws B-1 Zoning Amendment By-law No. 24, 2011 (Samuel Ranch Ltd.) a) June 14, 2011 report from Timothy Donegan, Land Use Planner; b) "Peace River Regional District Zoning Amendment By-law No. 1924, 2011". Handout: c) June 22, 2011 – Wayne Hiebert, Chair, Agriculture Advisory Committee recommendation. CONSIDERATION OF FIRST READING
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 3
Adoption of Agenda - RD/11/06/01 (23) - continued: continued 10. By-laws - continued B-2 OCP and Zoning Amendment By-laws No. 1941 and 1942, 2011 (Rogers) a) May 25, 2011 report from Owen Bloor, By-law Enforcement Officer, and b) "North Peace Fringe Area Official Community Plan Amendment By-law No. 1941, 2011"; and c) "Peace River Regional District Zoning Amendment By-law No. 1942, 2011". CONSIDERATION OF THIRD READING AND ADOPTION B-3 Zoning Amendment By-law No. 1944, 2011 (Meek) a) January 14, 2011 report from Owen Bloor, By-law Enforcement Officer, and b) "Peace River Regional District Zoning Amendment By-law No. 1944, 2011" CONSIDERATION OF FIRST AND SECOND READINGS AND AUTHORIZATION OF PUBLIC NOTIFICATION 11. Diary a) Regional Diary b) Agenda Preparations Schedule c) Schedule of Events 12. New Business NB-1 STARS NB-2 South Peace Grain Cleaning Co-op - 25th Anniversary NB-3 Wait Times at the Fort St. John Hospital 13. Appointments 14. Consent Calendar MA-1 Clairmont Grandhaven Servicing Meeting of May 24, 2011. RA-1 May 2011 Building Permit Report. 15. Notice of Motion (for the next meeting): 16. Media Questions (on agenda items and business discussed at the meeting) 17. Adjournment CARRIED
MINUTES:
2) M-1 RD/11/06/02 (23) Regional Board MOVED by Director Caton, SECONDED by Director Lantz, Meeting Minutes of that the Regional Board Meeting Minutes of June 9, 2011 be adopted. June 9, 2011 CARRIED
CORRESPONDENCE:
3) C-4 RD/11/06/03 (23) Notice of June 24, MOVED by Director Hadland, SECONDED by Director Lantz, 2011 meeting with BC that the Chair or her designate be authorized to attend the June 24, 2011 meeting with Hydro’s President and BC Hydro’s President and CAO, in Prince George, and that they take a written invitation CAO, in Prince George for him to come to the Peace Region. CARRIED
REPORTS:
4) R-1 RD/11/06/04 (23) June 15, 2011 MOVED by Director Clark, SECONDED by Director White, Fred Banham, CAO that the Regional Board accept the Peace River Regional District 2010 Annual Report. - 2010 Annual Report CARRIED
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 4
REPORTS: continued
5) R-2 RD/11/06/05 (23) June 10, 2011 MOVED by Director Hadland, SECONDED by Director Lantz, Kim Frech, CFO that the Regional Board authorize the purchase of a Xerox Colour Qube 9201 at a cost - New Copier / Printer / of $24,000 plus applicable taxes. Scanner CARRIED
6) R-3 RD/11/06/06 (23) June 13, 2011 MOVED by Director Clark, SECONDED by Director Hadland, Kim Frech, CFO that the June 13, 2011 report from Kim Frech, Chief Financial Officer regarding the - Strategic Community Strategic Community Investment Funds, be received. Investment Funds CARRIED
7) R-4 RD/11/06/07 (23) June 16, 2011 MOVED by Director Lantz, SECONDED by Director Ackerman, Kim Frech, CFO that the previous requirement to have cheques over $10,000 signed by the authorized - Change to Accounts signatories be eliminated and that all cheques be processed with electronic signatures. Payable Authorization Process CARRIED
8) R-5 RD/11/06/08 (23) June 15, 2011 MOVED by Director Hadland, SECONDED by Director Lantz, Timothy Donegan, a) that the Regional Board authorize Tracker Contracting Ltd. No. BC0484469 (Greg Land Use Planner Wilson) proposed dust suppression strategy on Lot 1, Plan 24131, Section 5, - Dust Suppression Township 84, Range 18, W6M, PRD, except Plans BCP21472 and BCP27191 to Restrictive Covenant be registered on title as a restrictive covenant; and (Wilson) b) in the event the Peace River Regional District receives a complaint regarding the generation of dust from the subject property, the Peace River Regional District may require the owner to reactivate or reapply the 35% calcium chloride solution.
CARRIED 9) R-7 RD/11/06/09 (23) ALR Exclusion MOVED by Alternate Director Moody, SECONDED by Director Saugstad, Application 98/2011 that the Regional Board defer ALR Exclusion Application 98/2011 for Loiselle (Loiselle Investments Investments Inc. to exclude properties: Ltd) 1) PID 011-922-222 - NW¼ Section 7, Township 78, Range 14, W6M, PRD, except the NE¼ of LS14, Parcel B (Plan B4429), and Plan 28448 Lot Size: 54 and Handout ha (133.5 acres); 2) PID 011-922-311 - Parcel B (Plan B4429), NW¼ Section 7, Township 78, Range 14, W6M, PRD, except Plan H829 Lot Size: 6 ha (15 acres); and 3) PID 011-922-338 - NE¼ of LS14, NW¼ Section 7, Township 78, Range 14, W6M, PRD, except Plan A754 and that part lying to the north and east of Plan A754 Lot Size: 2 ha (5 acres) Total 62 ha (153.5 acres), from the ALR so it can be used for a rail load-out , to a later meeting to be scheduled after the completion of the proposed South Peace Fringe Area Official Community Plan.
CARRIED
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 5
REPORTS: continued
10) R-8 RD/11/06/10 (23) June 16, 2011 MOVED by Director Ackerman, SECONDED by Director Lantz, Shannon Anderson, that the Regional Board award the Dawson Creek office Mechanical Upgrade to Zwick’s Deputy CAO Plumbing and Heating 2007 Ltd., Dawson Creek, in the amount of $307,200 plus HST. – Award for Mechanical Upgrade CARRIED
11) Recess The meeting recessed at 10:50 a.m.
12) Reconvene The meeting reconvened at 11:05 a.m.
DELEGATIONS: Due to the significant growth in enrolment expected over the next ten years in School 13) D-1 District No. 60, representatives Nicholas Weswick, Controller; Doug Boyd, Secretary School District No. 60 Treasurer; and Gordon Anderson, Trustee, Vice Chair presented the District’s plans to introduce a school site acquisition charge (SSAC) to assign the cost of school infrastructure to new residential developments within the district.
In BC, SSACs are now required by the Province to help pay for the acquisition of new school sites needed as a result of new developments. A SSAC is a one-time charge per dwelling unit paid by residential developers, and is collected by the issuing office, at the time of the subdivision application or of the building permit application, and is transferred to school boards. The Ministry of Education will not provide capital funding for the acquisition of new school sites unless the School District is collecting SSACs.
Development of the Long Range Facilities Plan began in the winter of 2010, and after consultations with local governments in March – June 2011, the draft Eligible School Site Proposal goes to the School Board for comments and preparation of a final resolution for presentation to local governments for comment or support. The SSAC by-law will be prepared in the fall of 2011; and following the school board’s adoption, collection of charges is expected to commence in the spring of 2012.
Further details, from the complete PowerPoint presentation, are available for viewing at www.prrd.bc.ca within the June 23, 2011 agenda.
A question and answer period ensued with the following points discussed: x the cost to the homeowner is based on the density factor; x rural school enrolment increases, lower cost of rural land; x consideration of campus model improving accessibility for specialized programs for all; x staffing requirements and recruitment, changing demographics; x timeline for building the highest priority schools; and x the Regional District’s involvement in the SSAC’s process.
14) Recess The meeting recessed for luncheon at 11:58 a.m. Peace River Regional District June 23, 2011 Board Meeting Minutes Page 6
15) Reconvene The meeting reconvened at 1:05 p.m.
BY-LAWS:
16) B-1 RD/11/06/11 (23) Zoning Amendment MOVED by Alternate Director Moody, SECONDED by Director Clark, By-law No. 1924, 2011 a) that “Peace River Regional District Zoning Amendment By-law No. 1924, 2011” be (Samuel Ranch Ltd.) given first reading to allow a third single-family dwelling on Lot 16, Plan 3986, St. John Indian Reserve #172, Township 85, Range 18, W6M, PRD, except Plans and Handout 18648 and Plan EPP713; and b) that prior to consideration of final reading, the owner register a restrictive covenant preventing any subdivision on Lot 16, Plan 3986, St. John Indian Reserve #172, Township 85, Range 18, W6M, PRD, except Plans 18648 and Plan EPP713, including the parcel required to be consolidated by the Agricultural Land Commission.
NAYS 2: Directors Lantz and Ackerman CARRIED
RD/11/06/12 (23) MOVED by Director Saugstad, SECONDED by Director Jarvis, a) that the Regional Board waive the holding of a public hearing for “Peace River Regional District Zoning Amendment By-law No. 1924, 2011” pursuant to Section 890 (4) of the Local Government Act, and authorize performance of public notification pursuant to Section 893 of the Local Government Act.: and b) that consideration of final reading be subject to the owner meeting the conditions of ALC Resolution #162/2011. CARRIED
17) B-2 RD/11/06/13 (23) OCP and Zoning MOVED by Director Saugstad, SECONDED by Director Hadland, Amendment By-law’s that consideration of third and final readings of “North Peace Fringe Area Official No. 1941 and 1942, Community Plan Amendment By-law No. 1941, 2011” and “Peace River Regional 2011 (Rogers) District Zoning Amendment By-law No. 1942, 2011” be referred to the July 14, 2011 meeting. CARRIED
continued on next page…
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 7
BY-LAWS: continued
18) B-3 RD/11/06/14 (23) Zoning Amendment MOVED by Director Hadland, SECONDED by Director Caton, By-law No. 1944, 2011 a) that the Regional Board has considered the requirements of Section 879 of the (Meek) Local Government Act, and has provided opportunity for early and ongoing consultation with those persons, organizations and authorities the Board considers will be affected, as summarized in the Development Services report dated June 14, 2011; b) that “Peace River Regional District Zoning Amendment By-law No. 1944, 2011” be given first and second readings to rezone a ±5.6 ha part of NW ¼ Section 3, Township 84, Range 19, W6M Except plans A938, B6110, 13020, 13593, 17375, 17923, 25598, 32924 and PGP47143 from A-2 (Large Agricultural Holdings) to I-1 (Light Industrial) to accommodate the sale of manufactured homes currently taking place on this portion of the property; and c) that a public hearing be scheduled for July 5, 2011 at 7:00 pm at the North Peace Cultural Centre; and d) that the holding of the public hearing be delegated to Director Hadland. CARRIED NEW BUSINESS:
19) NB-1 Director Saugstad advised the Directors that he attended the June 16, 2011 AGM of the STARS Shock Trauma Air Rescue Society (STARS) in Calgary and that he had been elected to their Board of Directors. He further invited them to advise him of any concerns or comments they would wish him to take to the meetings.
20) NB-2 RD/11/06/15 (23) South Peace Grain MOVED by Director Caton, SECONDED by Director Ackerman, Cleaning Co-op - 25th that the Chair or her designate be authorized to attend the 25th Anniversary Anniversary Celebrations of the South Peace Grain Cleaning Co-op on June 29th in Dawson Creek, BC. CARRIED
21) NB-3 RD/11/06/16 (23) Wait Times at the Fort MOVED by Director Ackerman, SECONDED by Director Lantz, St. John Hospital Lab that the Regional Board forward a letter to Betty Morris, Chief Operating Officer, Northeast Health Services Delivery Area requesting a report of the wait times at the lab in the Fort St. John Hospital, mentioning that the Chetwynd Hospital Lab’s reservation system is proving to be successful in reducing wait times there. CARRIED
Peace River Regional District June 23, 2011 Board Meeting Minutes Page 8
CONSENT CALENDAR
22) Consent Calendar RD/11/06/17 (23) MOVED by Director Anderson, SECONDED by Director Clark, that the June 23, 2011 Consent Calendar be received. CARRIED
23) Adjournment RD/11/06/18 (23) MOVED by Director Lantz, SECONDED by Director Bernier, that the meeting adjourn. CARRIED
The meeting adjourned at 2:00 p.m.
Sheila DeCosta, Recording Secretary Karen Goodings, Chair
CERTIFIED a true and correct copy of the Minutes of the Regional Board of the Peace River Regional District from a meeting held on June 23, 2011 in the Best Western Hotel Conference Room, 375 Southgate, Tumbler Ridge, BC
Faye Salisbury, Corporate Officer
PEACE RIVER REGIONAL DISTRICT
JUNE SPECIAL BOARD MEETING MINUTES
DATE: June 16, 2011
TIME: 12 Noon
PLACE: Regional District Office Board Room, Dawson Creek, BC
PRESENT: Directors Alternate Directors Director Goodings Alternate Director Nichols Director Hiebert Alternate Director Schembri Director Hadland Director Caton Absent Director Jarvis Director Saugstad Director Lantz Director White Director Bernier Director Clark Director Ackerman Director Anderson
Staff Fred Banham, Chief Administrative Officer Shannon Anderson, General Manager of Environmental Services Kim Frech, Chief Financial Officer Trish Morgan, Manager of Community Services Sheila DeCosta, Secretary Legislative Services - Recorder
Guests The Honourable Don McRae, Minister of Agriculture Mr. Pat Pimm, MLA Peace River North Don Smukowich, Executive Assistant to The Honourable Don McRae
Guests Absent The Honourable Blair Lekstrom, Minister of Transportation and Infrastructure / MLA PR South
Others Matthew Bains, Northeast News Adam Perrin, Peace FM Kirstin Ridout, Astral Radio Stewart Burnett, DC Daily News Jason Gowda, EnCana
1) Call to Order The Chair called the meeting to order at 12 Noon. She welcomed special guests: The Honourable Don McRae, Minister of Agriculture and Mr. Pat Pimm, MLA Peace River North. Mr. Pimm explained that The Honourable Blair Lekstrom, Minister of Transportation and Infrastructure / MLA Peace River South, had commitments in Vancouver and was therefore unable to attend the meeting.
Peace River Regional District June 16, 2011 Special Board Meeting Minutes Page 2
DIRECTORS NOTICE OF NEW BUSINESS:
Director Bernier The Importance of FairShare
ADOPTION OF AGENDA:
2) Adoption of Agenda SRD/11/06/01 MOVED by Director Hiebert, SECONDED by Director Hadland, that the Peace River Regional District agenda for the June 16, 2011 special meeting, including Director’s new business and additional items for the agenda, be adopted as amended: 1. Call to Order
2. Directors’ Notice of New Business
SNB-1The Importance of FairShare
3. Adoption of Agenda
SM-2 FairShare Cheque Presentation Handout: June 16, 2011 News Release from the Minister of Community, Sport and Cultural Development “FairShare M.O.U. provides $32.2 million to Peace Region”.
SM-3 Food Security for BC a) May 31, 2011 letter from Chair Goodings, to the Honourable Don McRae and The Honourable Steve Thomson voicing the Boards’ dissatisfaction with the provincial response to its resolution to UBCM. b) April 20, 2011 letter from Barbara Steel, President UBCM regarding the provincial response to the 2010 B119 Food Security for BC resolution. Handout: Photos showing crop production in the Peace River Valley and sloughing at Williston Lake (excerpts from presentation to the Board on March 2009).
SM-4 Board Orders for Surface Rights / Impacts Agriculture Land / Farmers Advocate. a) Four page excerpt from the Independent Land Information and Advocate Office Second Quarter Report (December 1, 2010 to March 31, 2011). Handout: Copy of November 19, 2007 letter from Arthur A. Hadland, Consulting Agrologist regarding Compensation for the industrial land use under the Petroleum and Natural Gas Act.
SM-5 Highway Rest Areas, Passing Lanes and Other Transportation Issues a) June 8, 2011 letter from Chair Goodings, to The Honourable Blair Lekstrom regarding this region’s lack of highway rest areas and passing lanes. b) June 3, 2011 letter from Faye Salisbury, Corporate Officer to Mr. Derek Drummond regarding the Kiskatinaw Rest Area bathroom facilities with attached background letters.
4. Adjournment CARRIED
Peace River Regional District June 16, 2011 Special Board Meeting Minutes Page 3
3) SM-2 On behalf of Ida Chong, Minister of Community, Sport and Cultural Development, MLA FairShare Cheque Pat Pimm officially presented Chair Goodings with a cheque from the province in the Presentation amount of 32.2 million dollars as the latest instalment of the FairShare Memorandum of Understanding to support economic development and address infrastructure priorities in B.C.’s northeast. Initiated in 2005, the Provincial/Peace River MOU provides at least $20 million annually to the Peace River Regional District, indexed to changes in the rural industrial assessment base. The funds act as “grants-in-lieu” for the industrial tax base which is located outside the boundaries of the region’s municipalities, where conventional taxation collection practices are impossible. The agreement is in effect until March 31, 2020.
A photo opportunity was given to the media.
4) SM-3 The Honourable Don McRae, Minister of Agriculture commented that self-sufficiency in Food Security for BC food production for the province of B.C. is an important issue and that there are opportunities for the province to improve. For an example, he mentioned that as much as 60 percent of land in the lower mainland is either not being used for agricultural production or is being underutilized. The province is currently having discussions with the federal government about a forward growing partnership. Minister McRae stated that he is looking forward to 2013 when 553 million dollars will be put into agriculture in BC. He encouraged continuing advocacy from local food producers and representative local government bodies to keep the ministry connected to local issues. He spoke of the challenges the ministry is facing, such as having the population numbers equal to Denmark, but an area twice the size of France, with vast diversifications in geography and climactic conditions that need to be considered.
A question and answer period ensued with the following points discussed: x overly cumbersome health regulations making it difficult for producers; x food safety concerns making this a changing world; x Europe’s dealings with E-Coli at the present; x industrial impacts to agricultural land, e.g. Site C Proposal; x the difficulty finding balance with the need for energy; x the importance of consultation with the best available information; x when dealing with nature, there are always surprises; x the importance of getting back to policy to work toward food security for the future; x the need for more available local meat inspection facilities in the north; x the differences between food production in the north versus the south, and how the north needs to be looked at distinctively when it comes to rules and regulations; and x the importance of the Peace River area to the rest of the province.
Peace River Regional District June 16, 2011 Special Board Meeting Minutes Page 4
5) SM-4 In response to MLA Peace River North, Pat Pimm’s request, Chair Goodings provided Board Orders for him with a copy of the Boards letter of support of the recommendations as outlined in Surface Rights / the Independent Land Information & Advocate Office (Farmers’ Advocate) second Impacts Agriculture quarter progress report, which was previously sent to the Minister of Agriculture and the Land / Farmers Minister of Energy and Mines. Advocate A question and answer period ensued with the following points discussed: x the Northeast Energy and Mines Advisory Committee (NEEMAC) process stoppage, and where it stands now?; x suggestion of an annual rent compensation for landowners versus a lump sum payment from industry, for pipelines; x industrial impacts on agricultural land; and x the advocacy office is working in the right direction.
6) SM-5 Transportation issues in the region were not discussed in depth as The Honourable Highway Rest Areas, Blair Lekstrom, Minister of Transportation and Infrastructure was not in attendance. Passing Lanes and Alternate Director Nichols advised the Board that Jackfish Lake Road is in dire need of Other Transportation an upgrade due to heavy industrial traffic use making it unsafe for travellers, and Issues suggested that this should be added to the list of concerns in this region.
7) SNB-1 Director Bernier expressed appreciation for the FairShare cheque presentation and the The Importance of stability it brings to this region. He stated that this area has obviously been impacted by FairShare industrial activity and that the southern portion of the province doesn’t always realize that this area generates 62% of the entire provincial revenue. He thanked Mr. Pimm, MLA Peace River North for stating it so well in the following quote: “The FairShare agreement has funnelled close to $185 million into our rural Northeast communities, giving them the boost they need to attract business, jobs and families and helping them build and upgrade infrastructure. These communities have a wealth of resources that help sustain B.C.’s economy, and this agreement is about flowing some of that wealth back into the region it came from”.
8) Adjournment SRD/11/06/02 MOVED by Director Lantz, SECONDED by Director Ackerman, that the meeting adjourn. CARRIED The meeting adjourned at 1:12 p.m.
Sheila DeCosta, Recording Secretary Karen Goodings, Chair
CERTIFIED a true and correct copy of the Minutes of the Regional Board of the Peace River Regional District from a special meeting held on June 16, 2011 in the Regional District Office Board Room, Dawson Creek, B.C.
Faye Salisbury, Corporate Officer
From: Seliwoniuk, Nick [mailto:[email protected]] Sent: Tuesday, March 01, 2011 4:12 PM To: Diana Mitchell Cc: Torney, Jennifer Subject: Regional District Meeting Request - Peace River
Hello Diana,
I am writing to make a delegation request for Neil Hastie of Encorp Pacific to speak at the July 14, 2011 Peace River Regional District meeting in Dawson Creek.
Can you please confirm if this will be acceptable and the location and timing once they are confirmed. I have included some information on Encorp Pacific and the topic of relevance.
Thank you,
Nick Seliwoniuk
Subject of the delegation: Status and performance of beverage container and electronic recycling in the Peace River Regional District including service levels and future opportunities
Speaker: Neil Hastie, CEO, Encorp Pacific
Encorp Pacific (Canada) - Head Office 206 - 2250 Boundary Rd. Burnaby, BC V5M 3Z3
Background:
Encorp Pacific (Canada) is a federally incorporated, not-for-profit, industry product stewardship corporation with beverage container management as its core business. In 2007, Encorp also began program management for the Electronics Stewardship Association of BC, managing the safe and responsible recycling of end-of-life electronics. Encorp’s mandate is to develop, manage and improve systems to recover used packaging and end-of-life products from consumers and ensure that they are properly recycled and not land-filled or incinerated.
Encorp Pacific collects more than 75% of the beverage containers sold in the British Columbia. In 2009, Encorp Pacific recycled over 1 billion containers and 11,000 metric tonnes of electronics. Encorp Pacific’s activities contribute an estimated $50 million annually in net benefits to BC’s economy, including direct employment of approximately 1,000 people and relationships with depots, transportation operators and other suppliers.
Industry plays an important role in sponsoring programs that recapture and recycle products and packaging, diverting them from landfill and thereby easing some of the waste management burden for communities and taxpayers. Industry product stewardship has been an important tool for communities across Canada and around the world, because it puts the onus on industry and consumers to manage the complete lifecycle of products. Product stewardship programs benefit consumers and communities by: x reducing the amount of garbage going to landfills x reducing waste management costs to government and taxpayers x recapturing valuable resources such as aluminum, plastic, and paperboard x reducing potential harm from toxic material exposure such as lead in monitors or certain metals in computers x generating positive economic activity
Product stewardship is an environmental management strategy guided by the principle that whoever designs, produces, sells, or uses a product takes responsibility for minimizing the product’s environmental impact throughout all stages of the product’s life cycle.
Nick Seliwoniuk Consultant Fleishman-Hillard 777 Hornby St, Suite 1920 Vancouver, BC V6Z 1S4 Phone: 604-688-2505 Mobile: 604-616-3685 Fax: 604-688-2519 www.fleishman.ca Delivering Results at the Point of Impact
From: CivicInfo BC [mailto:[email protected]] Sent: June 22, 2011 11:09 AM To: CivicInfo BC Subject: Message from the Office of the Premier
************************* This message is being sent by CivicInfo BC to all UBCM Member Municipalities on behalf of The Honourable Christy Clark, Premier. *************************
Subject: 2011 UBCM Convention – Meeting Requests with Premier Clark and Cabinet Ministers Intended Recipient(s): Mayors/Regional District Chairs/CAOs Attachments: One (1) plus message below.
If you have received this message in error, we ask that you forward it along to the appropriate person in your office.
*****************************
Please see the attached letter from Premier Christy Clark with regards to this year’s UBCM convention. The letter outlines the process for requesting a meeting with Cabinet Ministers and the Premier.
This year’s online form is available at www.corporate.gov.bc.ca/UBCM/, and the invitation code is MeetingRequest2011.
Please note as in previous years, meetings with the Minister of Community, Sport and Cultural Development are scheduled directly with that Ministry. You will be receiving a letter in the coming weeks as to their meeting request process.
If you have any questions, please contact the Premier’s UBCM Meeting Request Coordinator, Katherine Bergen at 604-775-1600.
***************************** The information transmitted herein is confidential and may contain privileged information. It is intended solely for the person or entity to which it is addressed. Any review, retransmission, dissemination, taking of any action in reliance upon, or other use of this information by persons or entities other than the intended recipient is prohibited. If you received this in error, please notify the sender and delete or destroy all digital and printed copies.
CivicInfo BC makes no representations or warranties whatsoever, either expressed or implied, with respect to the accuracy, reliability or suitability for any purpose, of the information contained or referenced in this message. *****************************
June 16, 2011
Dear Mayors and Regional District Chairs:
As you prepare for the upcoming UBCM Convention at the Vancouver Convention Centre in September, I wanted to let you know that my caucus colleagues and I are very much looking forward to being a part of it. These are very exciting times in British Columbia and your communities are the backbone of what makes our province so great.
I think this year’s theme of Rethink, Replace and Rejuvenate is very appropriate for our challenging and changing times. I know the discussions will be all encompassing in terms of topics and positions, and they will result in constructive ideas on how best to move forward. I can commit to you that we will review and consider all of your recommendations with regard to provincial government matters and incorporate them into our discussions.
If you would like to request a meeting with a Cabinet Minister on a specific issue during this year’s convention, please fill out the on-line form at www.corporate.gov.bc.ca/UBCM/. The invitation code is MeetingRequest2011. If you have any questions, please contact my UBCM Meeting Request Coordinator, Katherine Bergen at 604-775-1600.
I look forward to seeing you at the 2011 UBCM Convention.
Sincerely,
Christy Clark Premier
Province of British Columbia PO Box 9041 Stn Prov Govt Office of the Premier Victoria BC www.gov.bc.ca V8W 9E1
MEMBER RELEASE June 27, 2011
TO: Mayor and Council | Chair and Board | Senior Staff FROM: Councillor Barbara Steele, President RE: Municipal Auditor General
I am communicating today to advise the membership of recent discussions between UBCM and the Province on the Municipal Auditor General initiative, which was proposed in Premier Clark’s Families First Agenda. Presidents Committee met with Premier Clark in April to discuss this issue and offer a joint policy development process. In addition, I have been in contact with Minister Chong, and staff has been in recent discussions with senior staff of the Ministry of Community, Sport and Cultural Development with respect to policy development and consultation work currently underway by the Ministry.
While discussions between the Ministry and UBCM are just beginning, and UBCM is not yet in a position to answer all of the questions that members may have, it is important to the Executive that we keep the membership informed as the process unfolds.
You may have heard that the Ministry has invited various business representatives to a series of focus group discussions to seek their views on the Municipal Auditor General. These discussions are taking place from June 24 to 29, and will inform the development of a concept paper for Minister Chong’s consideration, scheduled to be completed by mid-July.
The concept paper is intended to include a description of principles, duties, benefits, staffing options, costs, and options for the Office’s reporting structure. Potential duties for the Office actively under discussion include advice or best practices, value for money auditing, and shared services (eg., auditing the cost of a service provided individually by several local governments in close geographic proximity, with a view to determining if those services might be more economical if they were delivered on a shared basis).
UBCM and individual local governments were not invited to the focus groups being conducted in June. Instead, UBCM was invited to provide names of participants for two local government only focus groups in early July. However, as there was little lead-time available to organize these sessions, Executive has proposed an alternative consultation session in conjunction with our Executive meeting on July 22.
This is an important policy initiative, which impacts the full membership. Consequently, Executive will make every effort to engage the Province in productive discussions as the policy development work unfolds. We will provide further information after this first consultation session to provide the membership with the results of that session and the next steps in the policy development process.
www.ubcm.ca
PEACE RIVER REGIONAL DISTRICT
Office of the Chair
May 31, 2011 The Honourable Steve Thomson The Honourable Don McRae Minister of Forests, Lands and Natural Minister of Agriculture Resource Operations PO Box 9043, Stn Prov Gov’t PO Box 9049, Stn Prov Gov’t Victoria, BC V8W 9E2 Victoria, BC V8W 9E2 VIA Email: [email protected] Via Email: [email protected]
Dear Mr. McRae and Mr. Thomson:
At its May 19, 2011 meeting the Regional Board discussed the attached provincial response to the 2010 Food Security resolution that was endorsed by the UBCM membership at the annual convention in the fall of 2010.
As proponents of the resolution, the Board of the Peace River Regional District is not at all satisfied with the provincial response. There seems to be an obvious lack of commitment from the province to work with stakeholder associations to develop and implement strategies and policies to ensure British Columbia is self-sufficient in food production by the year 2020. The response was simply an explanation of what is occurring now, with an ironic emphasis on the importance of importing food, with no vision or assurance of possible change in the future. The way this ineffectual response stands; this resolution will just be filed away and no definitive action will be undertaken to halt the alarming diminishing capacity to supply local food in British Columbia.
With all due respect, the Board would wish to see some action taken or at least see written acknowledgement of consideration of undertaking a definitive positive change toward increasing the percentage in food production self-sufficiency for the province’s population.
Yours truly,
Karen Goodings, Chair
/sdc
Enclosure: 2010 B119 Food Security for BC /Peace River RD and Provincial Response cc: Barbara Steele, President UBCM
PLEASE REPLY TO: X BOX 810, DAWSON CREEK, BC VIG 4H8 TELEPHONE: (250) 784-3200 or (800) 670-7773 FAX: (250) 784-3201 EMAIL: [email protected]
9505 100 STREET, FORT ST. JOHN, BC V1J 4N4 TELEPHONE: (250) 785-8084 Fax: (250) 785-1125 EMAIL: [email protected]
PEACE RIVER REGIONAL DISTRICT ALL MEMBERS DEVELOPMENT SERVICES PARTICIPATE REPORT ON SUBDIVISION WITHIN THE AGRICULTURAL LAND RESERVE (ALR) FILE NO. 109/2011
OWNER: Cameron and Tonya Fines DATE: July 4, 2011 AREA: Electoral Area C LEGAL: NW ¼ of Section 26, Township 84, Range 18, W6M, PRD LOT SIZE: 64.8 ha (160 ac) LOCATION: Fines Avenue, about 6 km northeast of the City of Fort St. John
PROPOSAL To subdivide the ~4.9 ha (12 ac) home site from the subject property in order to secure two separate titles and to provide a continued residence for the owners.
RECOMMENDATION: OPTION 1 THAT the Regional Board refuse the application on the basis that it does not conform to the OCP.
OPTIONS OPTION 1: THAT the Regional Board refuse the application on the basis that it does not conform to the OCP.
OPTION 2: THAT the Regional Board authorize the application to proceed to the Agricultural Land Commission.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Agricultural, NPFA OCP By-law No. 1870, 2009 ZONING: A-2 (Large Agricultural Holdings Zone), By-law No. 1343, 2001 AGRICULTURAL LAND RESERVE (ALR): Partially within BUILDING INSPECTION AREA: Within
SITE CONTEXT The subject property is located along Fines Avenue about 6 km northeast of the City of Fort St. John. The area is predominantly quarter-sections in a farming area with a mix of cultivated and wooded land. Steeply sloped Crown land borders the Beatton River in the area. The subject property borders Crown land to the east and south, agricultural land to the north and east, and a 5 ha (12 ac) lot to the south used for well site
SITE FEATURES LAND: Partially cleared for residential and agricultural use. Much of the eastern portion of the property is steeply sloped toward the Beatton River and is therefore not farmable. STRUCTURES: House, power sheds, corrals, wind break, and well site. ACCESS: Fines Avenue (gravelled). SOIL: The area of proposal has a CLI soil rating of 80% Class 2C – 20% Class 3T. FIRE: Not within a fire protection area.
PREVIOUS APPLICATIONS – SUBJECT PROPERTY None on file.
Page 1 of 8 Printed on: ______04-Jul-11 11:56:22 AM Department Head CAO Report prepared by: Timothy Donegan, Land Use Planner File No. 109/2011
PREVIOUS APPLICATIONS – PROPERTIES WITHIN 100 M APPLICANT: Conord and Lorraine Isenbecker [PRRD File #26/2004 (ALC File No. W-35357)] LEGAL: SE ¼ of Section 27, Township 84, Range 18 PROPOSAL: To subdivide 20 ha (50 ac) in order to provide a residence for the owners’ son. DECISION: Regional Board supported proposal April 2004. ALC refused proposal in June 2004 by Resolution #263/2004.
APPLICANT: Conord and Lorraine Isenbecker [PRRD File #87/2008 (ALC File No. W-38304)] LEGAL: NE ¼ of Section 27, Township 84, Range 18 PROPOSAL: To subdivide 8 ha (19 ac) for residential use. DECISION: Regional Board supported proposal June 2008. ALC refused proposal in September 2008 by Resolution #589/2008.
COMMENTS AND OBSERVATIONS OWNERS: The owners propose to subdivide the ~4.9 ha (12 ac) home site from the subject property in order to secure two separate titles and to provide a continued residence for themselves. They have owned the subject property since 2000. ALR: The proposed area of subdivision lies within the Agricultural Land Reserve. Therefore, Agricultural Land Commission approval is required. Note: Pursuant to the Agricultural Land Commission Act, an application may not be considered by the ALC unless the Regional Board authorizes the proposal to proceed to the ALC. This is intended to provide local governments with latitude to consider and weigh the local community interests of each application, in addition to its zoning and official community plan. Should the Regional District forward the application to the ALC, the information and recommendation offered by the Regional District is taken into consideration by the Commission but should not be construed as being binding on the Commission’s opinions or decisions. OCP: The subject property is designated as “Agricultural” within North Peace Fringe Area OCP By-law No. 1870, 2009, wherein the minimum parcel size is 63 hectares (155 acres). The proposed subdivision does not meet this minimum parcel size requirement nor does it meet the minimum parcel size exceptions for the designation (see Appendix 1). Therefore, the proposal does not conform to the OCP.
ZONING: The subject property is designated as A-2 (Large Agricultural Holdings Zone) within Zoning By-law No. 1343, 2001. The minimum parcel size for this designation is 63 hectares (155 acres). The proposed subdivision does not meet this minimum parcel size requirement. However, the proposal appears to meet the requirements of Sec. 946 of the Local Government Act (see Appendix 2). Therefore, should the ALC approve the proposal, and the applicant qualify under Sec. 946, amendments to the OCP or Zoning would not be required.
IMPACT ANALYSIS AGRICULTURE: It is generally not considered good planning practice to encourage the fragmentation of viable agricultural land, and the OCP generally seeks to discourage this type of subdivision: Section 3.2.1, Objective 5 seeks to “limit subdivision opportunities within the agricultural areas as referenced in Section 3.2.2, Policy 3.”
CONTEXT: The proposal would not be consistent in size or use with neighbouring agricultural parcels.
POPULATION: The proposal could increase the local population by 3 persons (BC Stats 2006).
TRAFFIC: The proposal could increase the number of vehicles in the area by 2 (BC Stats 2006).
Page 2 of 8 File No. 109/2011
ALR SUBDIVISION REPORT ̛ FINES MAPS FILE NO. 109/2011
North Peace Official Community Plan 1870, 2009 (Index Map)
Rose Prairie Road Ĺ N
Subject Property
Zoning Bylaw 1343, 2001 (Index Map)
Ĺ N
Subject Property
Page 3 of 8 File No. 109/2011 ALR SUBDIVISION REPORT ̛ FINES MAPS FILE NO. 109/2011
Agricultural Land Reserve (Map #94A.037) Ĺ N
Non-ALR
Subject ALR Property
CLI-Soil Classification (Map #94-A-7)
Ĺ N
Class Subject Class Property
Page 4 of 8 File No. 109/2011
ALR SUBDIVISION REPORT ̛ FINES MAPS FILE NO. 109/2011
Air Photos #94A.037
Ĺ N
Subject Property
Page 5 of 8 File No. 109/2011
ALR SUBDIVISION REPORT ̛ FINES APPENDIX 1 FILE NO. 109/2011
Page 6 of 8 File No. 109/2011
ALR SUBDIVISION REPORT ̛ FINES APPENDIX 2 FILE NO. 109/2011
LOCAL GOVERNMENT ACT (SELECTION CURRENT TO JUNE 22, 2011) Definitions Subdivision to provide residence for a relative 946 (1) If the requirements of this section are met, an approving officer may approve the subdivision of a parcel of land that would otherwise be prevented from subdivision by a provision in (a) a bylaw under this Act other than a bylaw under subsection (4), or (b) a regulation under the Local Services Act that establishes a minimum parcel size. (2) An application for subdivision of a parcel under this section may only be made if all the following requirements are met: (a) the person making the application has owned the parcel for at least 5 years before making the application; (b) the application is made for the purpose of providing a separate residence for the owner or for the owner's mother, father, mother-in-law, father-in-law, daughter, son, daughter-in-law, son-in-law or grandchild; (c) the subdivision would not be a subdivision that an approving officer is prevented from approving by subsection (3). (3) Despite subsection (1), an approving officer must not approve a subdivision under this section in any of the following circumstances: (a) if (i) the parcel proposed to be subdivided is classified as farm land for assessment and taxation purposes, and (ii) after creation of the parcel subdivided for the purpose of providing a residence as stated in subsection (2) (b), the remainder of the parcel proposed to be subdivided would be less than 2 hectares; (b) if the parcel proposed to be subdivided (i) is not within an agricultural land reserve established under the Agricultural Land Commission Act, and (ii) was created by subdivision under this section, including subdivision under section 996 of the Municipal Act, R.S.B.C. 1979, c. 290, as it read before it was repealed and replaced by section 13 of the Municipal Amendment Act (No. 2), 1989; (c) if the parcel proposed to be subdivided (i) is within an agricultural land reserve established under the Agricultural Land Commission Act, and (ii) was within the previous 5 years created by subdivision under this section, including subdivision under section 996 of the Municipal Act, R.S.B.C. 1979, c. 290, as it read before it was repealed and replaced by section 13 of the Municipal Amendment Act (No. 2), 1989.
Page 7 of 8 File No. 109/2011 (4) Subject to subsections (5) and (6), a local government may, by bylaw, establish the minimum size for a parcel that may be subdivided under this section, and different sizes may be specified for different areas specified in the bylaw. (5) A bylaw under subsection (4) does not apply to land within an agricultural land reserve established under the Agricultural Land Commission Act, with the exception of land to which section 23 (1) or (2) of that Act applies. (6) Any parcel created by subdivision under this section must be at least 1 hectare unless a smaller area, in no case less than 2 500 m2, is approved by the medical health officer. (7) For 5 years after subdivision under this section, (a) the use of the parcel subdivided for the purpose of providing a residence as stated in subsection (2) (b) must be residential use only, and (b) the use of the remainder of the original parcel must not be changed from the use of the original parcel, unless the use is changed by bylaw. (8) For a parcel of land that is not within an agricultural land reserve established under the Agricultural Land Commission Act, or that is within such a reserve but is land to which section 23 (1) or (2) of that Act applies, approval of subdivision under this section may only be given on the condition that (a) the owner of the original parcel covenants with the local government, in respect of each of the parcels being created by the subdivision, that the parcel (i) will be used as required by subsection (7), and (ii) will not be subdivided under this section, and (b) the covenants referred to in paragraph (a) be registered under section 219 of the Land Title Act at the same time that application is made to deposit the subdivision plan. (9) If a subdivision referred to in subsection (8) is approved, the approving officer must state on the note of approval required by section 88 of the Land Title Act that the approval is subject to conditions established by subsection (8).
Page 8 of 8
Home North
Proposed 12-ac lot
PEACE RIVER REGIONAL DISTRICT Part 26 Participants. DEVELOPMENT SERVICES Includes all except Districts of Tumbler DEVELOPMENT VARIANCE PERMIT REPORT Ridge and Taylor. FILE NO. 103/2011
OWNER: Theodore Miedema and Deborah Logan DATE: July 4, 2011 AREA: Electoral Area C LEGAL: Lot 3, Plan 14352, Section 25, Township 84, Range 20, W6M, PRD LOT SIZE: 2.9 ha (7.0 ac) LOCATION: Tea Creek area, ~2 km west of Charlie Lake
PROPOSAL To increase the maximum accessory building floor area by 41 m2 (440 ft2), from the permitted 232 m2 (2496 ft2) to 273 m2 (2936 ft2), in order to build a new 234 m2 (2520 ft2) shop for a home based trucking business use. RECOMMENDATION: OPTION 1 THAT the Regional Board pass a resolution to issue a Development Variance Permit (DVP) to increase the maximum accessory building floor area by 41 m2 (440 ft2), from the permitted 232 m2 (2496 ft2) to 273 m2 (2936 ft2), in order to build a new 234 m2 (2520 ft2) shop for a home based trucking business use, on the basis that the proposal is unlikely to affect the rural residential character of the area.
OPTIONS OPTION 1: THAT the Regional Board pass a resolution to issue a Development Variance Permit (DVP) to increase the maximum accessory building floor area by 41 m2 (440 ft2), from the permitted 232 m2 (2496 ft2) to 273 m2 (2936 ft2), in order to build a new 234 m2 (2520 ft2) shop for a home based trucking business use, on the basis that the proposal is unlikely to affect the residential character of the area.
OPTION 2: THAT the Regional Board refuse the issuance of a DVP.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Medium Density Residential, NPFA OCP By-law No. 1870, 2009 ZONING: R-3 (Residential 3 Zone), By-law No. 1343, 2001 AGRICULTURAL LAND RESERVE (ALR): Within BUILDING INSPECTION AREA: Within
SITE CONTEXT The subject property is located in the Tea Creek area, ~2 km west of Charlie Lake. The immediate area is a mix of residential, agricultural, and industrial uses. The subject property borders residential properties on all sides, except for a small agricultural parcel to the southwest, and is one of 7 residential lots located along Robin Road.
SITE FEATURES LAND: Mostly cleared for residential and home-based business use (Trucking). 2 2 STRUCTURES: One house with attached garage, one 416 ft shed, and one 700 ft loafing shed (outbuilding to shelter and feed horses). ACCESS: Robin Road (gravelled). SOIL RATING: 60% Class 5T – 40% 4X (CLI Soil Classification Rating). FIRE: The subject property is within the Charlie Lake Fire Protection area.
Page 1 of 5 Printed on: ______04-Jul-11 2:37:42 PM Department Head CAO Report prepared by: Timothy Donegan, Land Use Planner
File No. 103/2011
COMMENTS AND OBSERVATIONS 2 2 APPLICANTS: The applicants propose to increase the maximum accessory building floor area by 41 m (440 ft ), from the permitted 232 m2 (2496 ft2) to 273 m2 (2936 ft2), in order to build a new 234 m2 (2520 ft2) shop for a home based trucking business use. The applicants state that the shop will be used to store one truck associated with the business and that the proposed 84’ length of the shop is necessary to accommodate the length of the truck. They also state that the existing 700 ft2 loafing shed, which is located on the proposed building site, will be removed prior to construction of the proposed shop. ALR: The subject property is within the ALR; however, Agricultural Land Commission approval is not required for this type of application as ALR regulations defer to PRRD bylaws. OCP: The OCP does not address building floor areas. ZONING: The subject property is zoned R-3 (Residential 3 Zone) within Zoning By-law No. 1343, 2001. The bylaw restricts maximum accessory building floor areas for properties between 1.8 ha and 4 ha (4.5 ac and 10 ac) to 232 m2 (2496 ft2). The subject property is 2.9 ha (7.0 ac) and the proposal requires a maximum accessory floor area of 273 m2 (2936 ft2). Therefore, a DVP is required.
IMPACT ANALYSIS CONTEXT: This proposal is unlikely to affect the rural residential character of the area for the following reasons: x The proposed shop would be mostly obscured from Robin Road by trees. x The existing shop is mostly obscured from Robin Road by trees and would be completely hidden from the road by the proposed shop. x The proposed shop would be visible from only one other residence in the neighbourhood (on the neighbouring property to the southeast). x The perceived size of the proposed shop is reduced from the perspective of the nearest neighbour by orienting the shop’s narrow end toward and the broad side away from the nearest neighbour. AGRICULTURE: N/A POPULATION: N/A TRAFFIC: N/A
COMMENTS RECEIVED FROM MUNICIPALITIES AND PROVINCIAL AGENCIES
Ministry of Transportation No concerns. City of Fort St. John Interests unaffected. City of Dawson Creek No objections. Village of Pouce Coupe Interests unaffected.
NOTIFICATION Pursuant to Section 922 of the Local Government Act, public notification mailed to affected land owners on June 28, 2011.
Page 2 of 5 File No. 103/2011
DVP REPORT ̛ MIEDEMA MAPS FILE NO. 103/2011
NPFA Official Community Plan (Map 3) Ĺ N
Zoning By-Law 1343, 2001 (Map 3) Ĺ N
Page 3 of 5 File No. 103/2011
DVP REPORT ̛MIEDEMA MAPS FILE NO. 103/2011
Agricultural Land Reserve (Map #94A.35)
Ĺ N
ALR
Subject Property
Non- ALR
CLI-Soil Classification (Map #94-A-6)
Ĺ 5C N
Subject Property
Page 4 of 5 File No. 103/2011
DVP REPORT ̛MIEDEMA AIR PHOTO FILE NO. 103/2011
Air Photo #94A.035 Ĺ N
Loafing shed (to be removed)
416 ft2 shed (to remain)
Page 5 of 5
PEACE RIVER REGIONAL DISTRICT DEVELOPMENT VARIANCE PERMIT NO. 103-2011-DVP
ISSUED TO: Name Theodore and Deborah Miedema Address SS2 Site 12 Comp 18 Fort St. John, BC V1J 4M7
1. Property affected: Lot 3, Plan 14352, Section 25, Township 84, Range 20, W6M, PRD
2. Official Community Plan: North Peace Fringe Area OCP By-law No. 1870, 2009 Designation: Medium Density Residential
3. Zoning By-law: PRRD Zoning By-law No. 1343, 2001 Zone: R-3 (Residential 3 Zone)
4. This Development Variance Permit is issued subject to compliance with all of the by-laws of the Regional District applicable thereto, except as specifically varied or supplemented by this Permit. The provisions of this Development Variance Permit shall prevail over any other provisions of the by-laws in the event of a conflict.
5. This Development Variance Permit allows for the variance of the maximum allowable floor area of accessory buildings, increasing the maximum accessory building floor area by 41 m2 (440 ft2), from the permitted 232 m2 (2496 ft2) to 273 m2 (2936 ft2), in order to build a new 234 m2 (2520 ft2) shop for a home based trucking business use.
6. The land described herein, shall be developed strictly in accordance with the terms, conditions and provisions of this permit and any plans and specifications attached to this Permit which shall form a part thereof.
7. This Permit is NOT a building permit.
ISSUED THIS ______day of ______, 20___.
Authorizing Resolution No. ______passed by the Regional Board this ______day of ______, 20___.
______Fred Banham, Chief Administrative Officer
Peace River Regional District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: 21 June 2011
Subject: Financial Report – Up to May 31, 2011
Recommendation
THAT the Regional Board accepts the Financial Report as presented for the period ending May 31, 2011.
Background
Attached is the Financial Report for the period ending May 31, 2011.
The report consists of each of each function's revenue and expenditures with the budget, actual, variance, percentage of actual to budget and prior year actual.
The detailed reports are available for review and/or copying from the Finance office.
Staff Initials: Dept. Head: CAO:
PEACE RIVER REGIONAL DISTRICT GL5410 Date : Consolidated Financial Report
For Period Ending 31-May-2011
Financial Report 2011 BUDGET 2011 ACTUAL VARIANCE PERCENT 2010 ACTUAL Up to May 31, 2011
REVENUES Revenue LEGISLATIVE - REGIONAL > 400,768- 185,267- 215,501- 46 419,736.37-
LEGISLATIVE - ELECTORAL AREAS > 188,966- 26,655- 162,311- 14 119,074.13-
ADMINISTRATIVE > ~ 2,531,126- 489,177- 2,041,949- 19 1,820,261.73-
ADMINISTRATIVE - FISCAL & OTHER < 33,482,822- 32,215,283- 1,267,539- 96 32,513,174.46-
REGIONAL DISTRICT DEVELOPMENT < 751,694- 194,619- 557,075- 26 747,266.90-
GRANTS TO COMMUNITY ORGANIZATIONS 263,600- 117,096- 146,504- 44 284,930.78-
RECREATION GRANTS-IN-AID 316,200- 7,152- 309,048- 2 312,199.88-
CHARLIE LAKE FIRE 475,311- 2,879- 472,432- 1 475,310.77-
CHETWYND RURAL FIRE 66,683- 61- 66,622- 0 214,574.77-
DAWSON CREEK/POUCE COUPE FIRE 303,410- 5,813- 297,597- 2 296,879.51-
FORT ST. JOHN RURAL FIRE 537,109- 61- 537,048- 0 522,525.07-
MOBERLY LAKE RURAL FIRE 90,600- 30- 90,570- 0 77,554.30-
TAYLOR RURAL FIRE 140,976- 68- 140,908- 0 135,782.83-
TOMSLAKE FIRE 89,056- 39- 89,018- 0 93,555.43-
911 EMERGENCY TELEPHONE SYSTEM * 917,166- 80,509- 836,657- 9 979,409.53-
EMERGENCY PLANNING * 244,954- 130,158- 114,796- 53 404,466.32-
EMERGENCY RESCUE VEHICLE 6,575- 0 6,575- 0- 6,574.60-
BUILDING INSPECTION < 198,601- 60,259- 138,342- 30 185,468.41-
ANIMAL CONTROL SHELTER 20,200- 0 20,200- 0 20,200.00-
NORTH PEACE AIRPORT TERMINAL PROJ 367,469- 247,244- 120,225- 67 367,468.87-
REGIONAL SOLID WASTE MANAGEMENT ~ ^ 11,360,860- 1,942,603- 9,418,257- 17 7,808,719.13-
CEMETERIES - B,C,D, & E 48,000- 8,900- 39,100- 19 48,599.54-
MANAGEMENT OF DEVELOPMENT< 748,487- 128,424- 620,063- 17 772,350.10-
CHARLIE LAKE LOCAL COMMUNITY 22,315- 22,315- 0- 100 22,527.82-
12-MILE ELECTRIFICATION 986- 0 986- 0- 986.00-
ROLLA CREEK DYKING ~ 2,943- 2,943- 0 100 2,968.00-
KELLY LAKE COMMUNITY CENTRE 87,347- 7,147- 80,200- 8 89,292.50-
WEED CONTROL ~ 551,636- 158,950- 392,686- 29 538,965.46-
ECONOMIC DEVELOPMENT 596,935- 55,040- 541,895- 9 537,817.93-
REGIONAL RECREATION * 117,033- 23,126- 93,907- 20 121,381.33-
SUB-REGIONAL RECREATION * 609,443- 11,200- 598,243- 2 611,011.84-
SOUTH PEACE MULTIPLEX 1,403,889- 5,193- 1,398,696- 0 1,409,082.82-
TATE CREEK COMMUNITY HALL 0 666- 666 0 45,000.24-
CHETWYND LEISURE CENTRE 2,128,119- 199,319- 1,928,800- 9 1,171,161.82-
NORTH PEACE LEISURE POOL 2,926,505- 137,786- 2,788,719- 5 3,798,299.90-
CHETWYND RECREATION COMPLEX 780,918- 1,376- 779,542- 0 10,378,182.07-
CHETWYND ARENA 1,730,593- 95,202- 1,635,392- 6 1,415,969.25-
CLEARVIEW ARENA * 142,800- 14- 142,786- 0 393,611.78-
BUICK CREEK ARENA * 330,916- 474- 330,442- 0 3,693,441.24-
REGIONAL PARKS * 336,445- 23,512- 312,933- 7 97,458.72-
COMMUNITY PARKS, B,C,D, & E ~ 44,650- 21,965- 22,685- 49 38,349.49-
CHETWYND LIBRARY 374,094- 21- 374,073- 0 366,141.31-
LIBRARY SERVICES 40,200- 0 40,200- 0 20,200.00-
NORTH PEACE CULTURAL CENTRE GIA 105,162- 428- 104,734- 0 105,589.90- PEACE RIVER REGIONAL DISTRICT GL5410 Date : Consolidated Financial Report
For Period Ending 31-May-2011
Financial Report 2011 BUDGET 2011 ACTUAL VARIANCE PERCENT 2010 ACTUAL Up to May 31, 2011
AREA 'E' SCRAMBLEVISION 208,700- 20- 208,680- 0 209,311.34-
CHETWYND TV 53,050- 19- 53,031- 0 52,440.21-
NORTH PINE TV ~ 5,300- 2,170- 3,130- 41 6,000.36-
FISCAL SERVICES - MFA 6,530,369- 3,250,414- 3,279,955- 50 6,672,123.32-
CHARLIE LAKE SEWER REVENUE ~ 250,436- 96,098- 154,338- 38 282,613.70-
CHILTON SEWER REVENUE ~ 31,545- 5,452- 26,093- 17 27,295.26-
FSJ SEWER REVENUE ~ 36,300- 5,589- 30,711- 15 46,296.87-
FRIESEN SEWER REVENUE ~ 10,305- 1,395- 8,910- 14 9,938.97-
HARPER IMPERIAL SEWER REVENUE 1,475,695- 599- 1,475,096- 0 1,463,554.74-
KELLY LAKE SEWER REVENUE ~ 21,107- 2,357- 18,750- 11 22,870.94-
ROLLA SEWER REVENUE ~ 23,825- 170- 23,655- 1 13,859.70-
FSJ AIRPORT WATER REVENUE ~ 89,985- 22,144- 67,841- 25 109,391.23-
Total Revenue 74,620,179- 39,995,400- 34,624,779- 54 82,399,219.49-
Total REVENUES 74,620,179- 39,995,400- 34,624,779- 54 82,399,219.49-
EXPENDITURES Expenditures LEGISLATIVE - REGIONAL 400,768 134,820 265,948 34 308,069.46
LEGISLATIVE - ELECTORAL AREAS 188,966 62,855 126,111 33 92,418.88
ADMINISTRATIVE 2,531,126 751,623 1,779,503 30 1,481,257.58
ADMINISTRATIVE - FISCAL & OTHER 33,482,822 32,212,987 1,269,835 96 32,468,212.51
REGIONAL DISTRICT DEVELOPMENT 751,694 264,075 487,619 35 552,817.51
GRANTS TO COMMUNITY ORGANIZATIONS 263,600 34,834 228,766 13 167,834.31
RECREATION GRANTS-IN-AID 316,200 309,000 7,200 98 305,047.73
CHARLIE LAKE FIRE 475,311 197,225 278,086 41 472,431.30
CHETWYND RURAL FIRE 66,683 736 65,947 1 214,513.85
DAWSON CREEK/POUCE COUPE FIRE 303,410 1,589 301,821 1 291,066.93
FORT ST. JOHN RURAL FIRE 537,109 736 536,373 0 522,463.85
MOBERLY LAKE RURAL FIRE 90,600 2,268 88,332 3 77,524.47
TAYLOR RURAL FIRE 140,976 736 140,240 1 135,714.85
TOMSLAKE FIRE 89,056 41,620 47,436 47 93,516.93
911 EMERGENCY TELEPHONE SYSTEM 917,166 140,985 776,181 15 903,867.67
EMERGENCY PLANNING 244,954 70,886 174,068 29 275,058.56
EMERGENCY RESCUE VEHICLE 6,575 0 6,575 0 6,575.00
BUILDING INSPECTION 198,601 71,653 126,948 36 164,718.50
ANIMAL CONTROL SHELTER 20,200 0 20,200 0 20,200.00
NORTH PEACE AIRPORT TERMINAL PROJECT 367,469 247,244 120,225 67 367,468.87
REGIONAL SOLID WASTE MANAGEMENT 11,360,860 2,555,837 8,805,023 23 6,790,207.02
CEMETERIES- B,C,D, & E 48,000 1,000 47,000 2 39,700.00
MANAGEMENT OF DEVELOPMENT 748,487 169,414 579,073 23 676,865.67
CHARLIE LAKE LOCAL COMMUNITY 22,315 0 22,315 0 213.00
12-MILE ELECTRIFICATION 986 0 986 0 986.18
ROLLA CREEK DYKING 2,943 0 2,943 0 25.00
KELLY LAKE COMMUNITY CENTRE 87,347 0 87,347 0 82,145.15
WEED CONTROL 551,636 41,043 510,593 7 476,607.70
ECONOMIC DEVELOPMENT COMMISSION 596,935 76,997 519,938 13 483,151.20 PEACE RIVER REGIONAL DISTRICT GL5410 Date : Consolidated Financial Report
For Period Ending 31-May-2011
Financial Report 2011 BUDGET 2011 ACTUAL VARIANCE PERCENT 2010 ACTUAL Up to May 31, 2011
REGIONAL RECREATION 117,033 54,140 62,893 46 98,255.17
SUB-REGIONAL RECREATION 609,443 138,388 471,055 23 599,811.69
SOUTH PEACE MULTIPLEX 1,403,889 416,500 987,389 30 1,403,889.76
TATE CREEK COMMUNITY HALL 0 0 0 0 44,334.38
CHETWYND LEISURE POOL 2,128,119 329,796 1,798,323 16 1,098,927.65
NORTH PEACE LEISURE POOL 2,926,505 921,162 2,005,343 31 3,845,355.76
CHETWYND RECREATION COMPLEX 780,918 619,241 161,677 79 10,376,806.22
CHETWYND ARENA 1,730,593 429,184 1,301,409 25 1,412,868.11
CLEARVIEW ARENA 142,800 10,768 132,032 8 393,597.59
BUICK CREEK ARENA 330,916 143,838 187,078 43 3,692,966.82
REGIONAL PARKS 336,445 48,561 287,884 14 77,751.62
COMMUNITY PARKS - B,C,D, & E 44,650 9,234 35,416 21 16,384.06
CHETWYND LIBRARY 374,094 185,403 188,691 50 366,120.66
LIBRARY SERVICES 40,200 0 40,200 0 20,200.00
NORTH PEACE CULTURAL CENTRE GIA 105,162 65,859 39,303 63 105,162.19
AREA SCRAMBLEVISION 208,700 104,796 103,904 50 209,291.66
CHETWYND TV 53,050 552 52,498 1 52,421.66
NORTH PINE TV 5,300 984 4,316 19 5,030.48
FISCAL SERVICES - MFA 6,530,369 3,248,678 3,281,691 50 6,672,123.32
CHARLIE LAKE SEWER EXPENDITURES 250,436 82,958 167,478 33 258,346.08
CHILTON SEWER EXPENDITURE 31,545 3,967 27,578 13 21,843.05
FSJ SEWER EXPENDITURES 36,300 8,785 27,515 24 46,055.52
FRIESEN SEWER EXPENDITURES 10,305 736 9,569 7 9,203.84
HARPER IMPERIAL SEWER EXPENDITURES 1,475,695 115,993 1,359,702 8 1,463,554.74
KELLY LAKE SEWER EXPENDITURES 21,107 4,726 16,381 22 20,514.36
ROLLA SEWER EXPENDITURES 23,825 4,371 19,454 18 13,690.00
FSJ AIRPORT WATER EXPENDITURES 89,985 46,274 43,711 51 107,646.81
Total Expenditures 74,620,179 44,385,057 30,235,122 59 79,902,832.88
Total EXPENDITURES 74,620,179 44,385,057 30,235,122 59 79,902,832.88
Total Surplus (-)/Deficit 0 4,389,657 4,389,657- 0 2,496,386.61- Peace River Regional District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: 6 July 2011
Subject: Change to Solid Waste Budget
RECOMMENDATION:
THAT the Board approves the reallocation of budget amounts and renaming of the following solid waste accounts:
F r o m To
01-2-4300-728 Operations – Upper Halfway Operations – Prespatou $ 7,500 01-2-4300-758 Contractor – Upper Halfway Contractor – Prespatou $ 25,000 01-2-4300-778 Transport/Haul – Upper Halfway Transport/Haul – Prespatou $ 15,000 01-2-4300-967 Capital – Upper Halfway Capital – Prespatou $ 330,000
BACKGROUND/RATIONALE:
At the Solid Waste Committee meeting held on June 23, 2011 the direction was given to move the installation of the Upper Halfway Transfer Station from 2011 to 2012 and move the installation of the Prespatou Transfer Station from 2012 to 2011.
This change does not require an “amendment” to the 2011 Financial Plan since the amounts remain the same, but it does require a reallocation from Upper Halfway to Prespatou which is being done by changing the names of the accounts within the Solid Waste Budget.
Staff Initials: Dept. Head: CAO:
Peace River Regional District REPORT
To: Chair and Directors
From: Faye Salisbury, Corporate Officer
Date: July 5, 2011
Subject: Request for Park at Cecil Lake
RECOMMENDATION: that the attached request, received July 5, 2011, from Judy Roste, for the Peace River Regional District to look into the feasibility of providing a camping and park area at Cecil Lake, be referred to the Parks Master Plan process.
Staff Initials: Dept. Head: CAO:
Peace River Regional District REPORT
To: Chair and Directors
From: Wayne Hiebert, Chair – Agriculture Advisory Committee
Date: June 22, 2011
Subject: June 21, 2011 Agriculture Advisory Committee meeting recommendations
The following recommendations arising from the June 21, 2011 Agriculture Advisory Committee meeting are for the Regional Board’s consideration. The minutes are on the Consent Calendar for information.
RECOMMENDATION No. 1 - Agriculture Plan that the Agriculture Advisory Committee recommend to the Regional Board that Mr. Bob Purdon, Oil and Gas Commission and a representative from the Agricultural Land Commission be invited to a future Agriculture Advisory Committee meeting to discuss (1) multi well pads and their effects on agriculture and (2) possible participation in the development of an Agricultural Area Plan.
Staff Initials: Dept. Head: CAO:
Peace River Regional District REPORT
To: Chair and Directors
From: Director Tim Caton, Chair, Solid Waste Committee Jeff Rahn, Manager of Solid Waste Services
Date: June 27, 2011
Subject: Solid Waste Committee meeting recommendations
The following recommendations arising from the June 23, 2011 Solid Waste Committee meeting are for the Regional Board’s consideration and approval. The minutes are on the Consent for your information.
RECOMMENDATION No. 1 – Request to waive tipping fees that the Solid Waste Committee recommend to the Regional Board that a letter be forwarded to Mrs. Marion Ewasiuk, New Development Chair, North Peace Seniors Housing Society of Fort St. John, advising that the Regional District will reduce the tipping fee requirement by 50% subject to the Society sorting the demolition material and removing all recyclable materials.
RECOMMENDATION No. 2 – Construction of new transfer stations in 2012 that the Solid Waste Committee recommends to the Regional Board that approval for the construction of the following new transfer stations be included in the 2012 Financial Plan: Tier 1 – Groundbirch Tier 2 - Upper Halfway, Lone Prairie, Hasler Flats, and Moberly Lake
RECOMMENDATION No. 3 – Construction of new transfer stations in 2013 that the Solid Waste Committee recommends to the Regional Board that approval for the construction of the following new transfer stations be included in the 2013 Financial Plan: Tier 1 – Doe River and Cecil Lake Tier 2 – Buick Creek, Goodlow and Doig River
RECOMMENDATION No. 4 – FrontCounter BC that the Solid Waste Committee recommends to the Regional Board that a letter be forwarded to the Honourable Christy Clark, Premier of BC, with copies to all applicable Ministries, regarding the lack of staffing at the Integrated Land Management Bureau (FrontCounter BC), and the direct economic impacts to the region as a result of the excessive time delays for Crown Land tenure applications.
Staff Initials: Dept. Head: CAO:
Peace River Regional District REPORT
To: Chair and Directors
From: Faye Salisbury, Corporate Officer
Date: July 6, 2011
Subject: Recommendation from the Special Electoral Area Directors’ Committee
Following is a recommendation arising from the July 5, 2011 Special Electoral Area Directors’ Committee Meeting for the Regional Board’s consideration. The minutes are on the Consent Calendar for information.
RECOMMENDATION No. 1 – BC Grain Producers Association
that the Electoral Area Directors' Committee recommend to the Regional Board that the attendance by the Electoral Area Directors at one of the focus group meetings sponsored by the BC Grain Producers Association, either Thursday, July 7, 2011 at 11 a.m. at the BC Grain Producers Association Research Centre Conference Room, 401 114 Avenue, Dawson Creek, BC or on Friday, July 8, 2011 at 9 a.m. in the Quality Inn Northern Grand at Plaza 1, 9830 100 Avenue, Fort St. John, BC, be ratified.
Staff Initials: Dept. Head: CAO: Peace River Regional District REPORT
To: Chair and Directors
From: Bruce Simard, General Manager of Development Services
Date: July 7, 2011
Subject: Building Inspection Services for District of Taylor
RECOMMENDATION:
That the Regional Board approve entering into a contract to provide building and plumbing inspection services for the District of Taylor.
BACKGROUND/RATIONALE:
With the recent resignation of their building inspector, the District of Taylor has asked for assistance from the PRRD. Attached is a contract for the PRRD to perform building and plumbing inspection for the District of Taylor. This would be done on an as needed basis and only if it does not affect the provision of service to PRRD residents.
The charge rate would be $48.00/hour (plus HST), plus any mileage at $0.50/km.
Staff Initials: Dept. Head: CAO:
THIS AGREEMENT, made in duplicate and dated for reference the ____ day of _____ 2011, is
BETWEEN PEACE RIVER REGIONAL DISTRICT, a regional district under the Local Government Act, and incorporated pursuant to the laws of the Province of British Columbia with a office located at 1981 Alaska Avenue, Box 810, Dawson Creek, BC, V1G-4H8 (“Peace River Regional District”)
OF THE FIRST PART
AND DISTRICT OF TAYLOR, a district municipality under the Local Government Act, and incorporated pursuant to the laws of the Province of British Columbia with an office located at 10007 - 100A Street, Box 300, Taylor, BC, V0C 2K0 (“Taylor”)
OF THE SECOND PART
WHEREAS:
A. Peace River Regional District and Taylor may make agreements with a public authority respecting activities, works or services, including agreements to undertake, provide and operate activities, works and services.
B. District of Taylor is desirous of having Peace River Regional District provide building, and plumbing inspection services (“the inspection services”).
NOW THEREFORE THIS AGREEMENT WITNESSES that in consideration of the premises and the mutual covenants hereinafter contained and in consideration of the payment of $5 by Taylor to Peace River Regional District (the receipt and sufficiency of which Peace River Regional District acknowledges), the parties hereto agree as follows:
1. When requested by Taylor, Peace River Regional District agrees to provide the inspection services by a qualified Building Inspector, subject to maintaining previously scheduled commitments, but not unreasonably being withheld, pursuant to the terms of the relevant bylaws of Taylor, enacted under the provisions of Part 21 of the Local Government Act, within the geographical boundaries of Taylor. Peace River Regional District shall provide the inspection services during normal workday hours. Agreement for Building, and Plumbing Inspection Services Page 2
2. The hourly rate for the inspection services provided by Regional River Regional District is $48.00 plus HST, which includes an allowance for administration costs. When applicable, reimbursement of vehicle expenses will be 50¢ per kilometer.
3. Peace River Regional District shall deliver monthly invoices to Taylor outlining all charges and expenses incurred by Peace River Regional District on behalf of Taylor in providing the inspection services. Taylor shall pay Peace River Regional District within 30 days upon receiving such invoices. If Taylor disputes the amount of the charges or expenses identified by Peace River Regional District in a monthly invoice, Taylor shall provide written notice to Peace River Regional District detailing the disputed amounts and the reasons for the dispute and the parties shall meet within 14 days from the notice to attempt to resolve the dispute. If the parties are unable to resolve the dispute then the matter shall be referred for determination by a single arbitrator appointed under the Commercial Arbitration Act.
4. Both the Peace River Regional District and the District of Taylor are members of the Municipal Insurance Association of British Columbia (MIA BC). Each shall provide the other at least 6 months notice if membership in MIA BC will change. Upon such notice, either party may request review of the terms of contract.
5. This Agreement shall commence on the ___ day of ______2011 and shall continue in force until it is terminated by either party giving the other party 30 days written notice of its intention to so terminate. Notice of Termination may be served by either party by letter, sent by registered mail, to the address indicated at the beginning of this Agreement.
6. This Agreement ensures to the benefit of and is binding upon the parties, their respective heirs, executors, administrators, trustees, receivers, successors and permitted assigns.
7. Any notice that is delivered is considered to have been given on the next business day after it is dispatched for delivery.
8. If any term of this Agreement is held to be invalid or illegal or unenforceable by a court having the jurisdiction to do so, that term is to be considered to have been severed from the rest of this Agreement, and the rest of this Agreement remains in force unaffected by that holding or by the severance of that term.
9. This Agreement is the entire agreement between the parties regarding its subject, and terminates and supersedes all other representations, warranties, promises and agreements both written and oral regarding its subject. This Agreement for Building, and Plumbing Inspection Services Page 3
Agreement may not be modified except by an agreement in writing signed by both parties.
10. IN WITNESS WHEREOF the parties have caused its corporate seal to be affixed in the presence of its duly authorized officers as of the dates set out below:
The ____ day of ______2011, The corporate seal of the PEACE RIVER REGIONAL DISTRICT has been affixed to this document in the presence of: ) ) ) ______) c/s ) ) ______) Administrator )
The ___ day of ______2011, The corporate seal of the DISTRICT OF ) TAYLOR has been affixed to this ) document in the presence of: ) ) ) ______) c/s Mayor ) ) ______) Clerk ) Peace River Regional District REPORT
To: Chair and Directors
From: Bruce Simard, General Manager of Development Services
Date: July 7, 2011
Subject: School District No. 60 (North Peace) Proposed School Site Acquisition Charge (SSAC)
RECOMMENDATION:
THAT the Peace River Regional District Board accept the resolution of School District No. 60 regarding school site requirements and school site acquisition charges.
BACKGROUND/RATIONALE:
Attached is a letter from School District N0. 60 (SD60), providing an overview of their proposed School Site Acquisition Charge. This letter follows a presentation made to the Regional Board at the June 23, 2011 Board meeting.
SD60 expects that 3 new school sites will be needed as a result of growth in the area. The Ministry of Education requires that a School Site Acqusition Charge be in place before the Ministry will support a school district request for new sites.
The attached letter and previous presentation provide a good overview of the process and research conducted by SD60 in support of the proposal now presented. The PRRD has 60 days to consider the proposal and respond in the following ways:
1. Pass a resolution accepting the SD60 resolution of proposed eligible school site requirements, OR 2. Respond in writing to SD60 indicating the PRRD does not accept the SD60 resolution of proposed school site requirements for the district and indicate; x Each proposed school site to which it objects, and x The reasons for objection.
Staff Initials: Dept. Head: CAO:
Report – Chair and Directors May 28, 2008 Page 2 of 2
The charge in the PRRD would be $436 per new dwelling unit. This would be collected by the PRRD at either, the time of building permit application or subdivision (where no building permits exist). The amount is then passed on to SD60.
For collecting the fee the PRRD may charge SD60 an administration fee of $2,000.00 per year AND retain 0.1% of the SSACs collected.
CONCLUSION
New schools have not been constructed in SD60 for a long time and the sustained growth in the region is exerting considerable pressure on the available shool space. Growth projections indicate a need for new school sites over the next 10 years and expansion of other existing sites. To meet this demand, provincial legislation requires that a portion of the school site costs be collected locally, directly related to increased growth in the region. The SSAC is the means by which to collect the local contribution to the school site acquisition costs.
SCHOOL SITE ACQUISITION (SSACs)
Presentation to Peace River Regional District Board June 23, 2011
SCHOOL DISTRICT NO. 60 Peace River North Outline
PRESENTATION
A look at School District No. 60 today… What are SSACs Who pays for SSACs Why is School District No. 60 implementing a SSAC program and bylaw How are SSACs calculated What are the proposed SSACs for School District No. 60 How are SSACs collected What is the Timeline
QUESTIONS School District No. 60 (PRN) PRN Schools
Elementary Schools (K-6) Secondary Schools (10-12) Alwin Holland North Peace Baldonnel Bert Ambrose Hudson’s Hope School (K-12) CM Finch Hudson’s Hope Charlie Lake Duncan Cran Rural Schools Fort St. John Central (Ecole Central) Buick Creek (K-7) Robert Ogilvie Upper Pine (K-7) Taylor Wonowon (K-7) Upper Halfway (K-8) Middle Schools (7-9) Clearview (K-10) Bert Bowes Prespatou (K-12) Dr. Kearney Other Education Facilities in the Region
PRN First Nation Band Schools First Nations Education Centre Blueberry River Northern BC Distance Education Doig River Open Learning Program Halfway River Resource Centre Kwadacha (Fort Ware) The Key Learning Centre Neighbourhood Learning Centre Private Schools (under construction) Christian Life School Existing Capacity Utilization (2010-11)
100% What Are SSACs?
SSACs are a one time charge levied on residential developers to help pay for:
the acquisition of new lands for new school sites that are needed as a result of growth within a school district
Section 937.3 of the Local Government Act authorizes the collection of SSACs
Similar to DCCs but limited in scope Who Pays For SSACs?
New Residential Development
Applicants for subdivision approval Applicants for building permits
Includes self-contained dwelling units on new subdivided lands…
AS WELL AS…
The net increase of units on existing lots Why is School District No. 60 Implementing SSACs?
SSACs are now mandatory in school districts with growing student populations
The Ministry of Education will not provide capital funding for the acquisition of new school sites unless the School District is collecting SSACs
School District No. 60 is expected to grow over the next 10 years
Residential development = more students = new schools School District No. 60 Enrolment Forecast
Significant growth expected over the next 10 years
7000
6500
6000
5500 STUDENTS
5000
4500
4000 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
2011 YEAR Future Capacity Utilization (2020 Estimate)
Elementary 30%
Middle 11%
Secondary 17%
"Rural" Schools 6%
Hudson's Hope School 15%
PRN Total 12%
50% 60% 70% 80% 90% 100% 110% 120% 130% 140% UTILIZATION New Schools Needed as a Result of Growth
Highest Priority:
New elementary school in the northwest quadrant of Fort St. John Additional Land Required – SSACs Apply
Replace and/or expand Fort St. John Central Elementary (Ecole Central)
Replace and/or expand Charlie Lake Elementary
Other PRN projects (within 10 years):
New elementary school in the northeast quadrant of Fort St. John Additional Land Required –SSACs Apply
New middle/secondary school Additional Land Required – SSACs Apply New Schools Needed as a Result of Growth How are SSACs Calculated?
SCHOOL SITE ACQUISITION COSTS = SSAC NEW RESIDENTIAL DEVELOPMENT How are SSACs Calculated?
1 = 3,639 new units over 1 4 Estimate Estimate the next 10 years Future Acquisition Development Costs 2 = 2,318 new students from “eligible development units” 2 Estimate 5 Apply 65% Enrolment = 3 new school sites Provincial 3 Increase & Assist Factor Pent-up Demand 4 = $4.1 Million total (approx.) for 3 new sites 3 6 Allocate Identify New = As set out in Provincial Costs Based on 5 School Sites Regulation Density Factor 6 = As set out in Provincial Regulation Proposed SSAC Rates in School District No. 60
About one half the maximum allowable charge – under current legislation
Maximum Residential Development Density Factor Unit Charge Allowable Unit Density Charge
Low (less than 21 new units/ha) 1.250 $436 $1,000
Medium low (21 to 50 new units/ha) 1.125 $393 $900
Medium (51 to 125 new units/ha) 1.000 $349 $800
Medium high (126 to 200 units/ha) 0.875 $305 $700
High (more than 200 new units/ha) 0.750 $262 $600
Base Rate $349 SSAC Rate Comparison
Medium-Low Medium Medium-High Low Density High Density Density Density Density School District Residential Residential Residential Residential Residential Development Development Development Development Development
SD No. 38 $700. $630 $560 $490 $420 (Richmond)
SD No. 23 (Central Okanagan) $756 $681 $605 $529 $454 PROPOSED
SD No. 40 $1000 $800 $700 $896 $560 (New Westminster) (maximum) (maximum) (maximum)
SD No. 43 $1000 $900 $800 $700 $600 (Coquitlam) (maximum) (maximum) (maximum) (maximum) (maximum)
SD No. 36 $1000 $900 $800 $700 $600 (Surrey) (maximum) (maximum) (maximum) (maximum) (maximum)
SD No. 60 (PRN) $436 $393 $349 $305 $262 PROPOSED How are SSACs Collected?
Provisions under the Local Government Act require local governments to collect SSACs on behalf of School Districts
City of Fort St. John District of Taylor District of Hudson’s Hope Peace River Regional District
Collected upon subdivision approval or issuance of a building permit
If a local government collects DCCs…
…then both the DCCs and the SSACs are collected at the same time
In rural, unincorporated areas, SSACs can be collected by:
Regional Districts at the building permit stage; or The Ministry of Transportation and Infrastructure at the subdivision approval stage How are SSACs Collected? (Continued)
Local governments may charge a fee for administering SSACs on behalf of a school district
Provincial legislation enables local governments to charge the school district a fee of $2,000 per school year…
AND
…retain 0.1% of the SSACs collected School District No. 60 WILL NOT Require SSACs…
FOR THE FOLLOWING EXEMPTIONS:
Residential Development on First Nations Reserve Lands
Doig River First Nation Halfway River First Nation Reserve lands are beyond Provincial Blueberry River First Nation (and School District) jurisdiction. Kwadacha (Fort Ware) First Nation
Residential Development in the District of Hudson’s Hope
School has – and will continue to have – ample capacity (i.e. it will be able to accommodate future growth) The Hudson’s Hope School is K-12…
…development in Hudson’s Hope will not impact other parts of the School District. What Happens Once SSACs are Collected?
Legislation requires that local governments promptly transfer SSAC monies to the respective school board
Best practice is on the last business day of the month in which the money was received
Funds are to be kept separate from other school board accounts and used only for costs related directly to site acquisition Timeline…
Task Target Dates
1. Develop a Long Range Facilities Plan Winter 2010
2. Consult with impacted Local Governments March - June, 2011
3. Present a draft Eligible School Site Proposal (ESSP) to the School Board for May 16, 2011 comments
4. Consult with stakeholders May 18, 2011
5. Present final ESSP to the School Board for Resolution. June 6, 2011
6. Provide the School Boards resolution to impacted Local Governments for June, 2011 adoption at a regular Council meeting. 7. Submit the School Districts capital plan (including ESSP) to the Ministry of June, 2011 Education for consideration and approval.
8. Prepare a SSAC Bylaw for adoption by the School Board Fall, 2011
9. Start collecting SSAC charges Spring, 2012 QUESTIONS?
PEACE RIVER REGIONAL DISTRICT Part 26 Participants. Includes DEVELOPMENT SERVICES all except District of Tumbler Ridge. OCP/ZONING AMENDMENT REPORT BY-LAW NO.’S 1941 & 1942, 2011 3rd & Final Readings
OWNER: Rod, Shane & Curtis Rogers DATE: May 25, 2011 AREA: Electoral Area C LEGAL: Lot 1, Plan PGP45344, Section 4, Township 84, Range 18, W6M, PRD LOT SIZE: ±5.0 ha (±12.35 acres) LOCATION: Airport Road (adjacent to the traffic circle)
PROPOSAL To allow “Wood Pellet Manufacturing Plant” as a principal use on the subject property
RECOMMENDATION: OPTION 1 THAT the Regional Board approve Official Community Plan Amendment By-law No. 1941 and Zoning Amendment By-law No. 1942, 2011 for 3RD and Final Reading to allow “Wood Pellet Manufacturing Plant” as a principal use on the subject property
OPTIONS OPTION 1: THAT the Regional Board approve Official Community Plan Amendment By-law No. 1941 and Zoning Amendment By-law No. 1942, 2011 for 3rd and Final Reading to allow “Wood Pellet Manufacturing Plant” as a principal use on the subject property
OPTION 2: THAT the Regional Board refer further consideration of PRRD OCP and Zoning Amendment Bylaw No.’s 1941 & 1942, 2011 until completion of a North Peace Area Industrial Land Use Study as recommended by the NPFA OCP;
AND THAT the owner be required to cease operations of the wood pellet manufacturing plant which is not in compliance with PRRD zoning regulations.
OPTION 3: THAT the Regional Board refuse the application.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Light Service Industrial, Bylaw No. 1870, 2009 ZONING: I-1 (Light Industrial), Bylaw No. 1343, 2001 AGRICULTURAL LAND RESERVE (ALR): Outside BUILDING INSPECTION AREA: Within
Page 1 of 4 Printed on: ______16-Jun-11 8:52:31 AM Department Head CAO Report prepared by: Owen Bloor, By-law Enforcement Officer
File No. 60/2011
BACKGROUND
March 22, 2011 ĺ PRRD receives application March 23, 2011 ĺ Development Services sign placed on property April 21, 2011 ĺ Application and proposed bylaw referred to municipalities and provincial agencies April 14, 2011 ĺ PRRD Board gives zoning amendment bylaw 1st & 2nd Reading April 28, 2011 ĺ Public Hearing notification mailed to landowners May 5, 2011 ĺ Public Hearing notification advertised in Alaska Highway Daily News May 5, 2011 ĺ Public Hearing notification advertised in Alaska Highway Daily News May 11, 2011 Public Hearing held in Fort St John, BC (Minutes attached)
SITE CONTEXT The subject property is located along 100th avenue adjacent to the recently installed traffic circle. The surrounding properties are of a mixed use nature in that there is a residential development to the southeast, light industrial to the west, the Fort St John Airport to the east and the heavy industrial zoned property of the CanFor mill to the south.
SITE FEATURES LAND: The 12.35 acre lot is flat and cleared with some trees left standing to act as a buffer between the existing homesite and the pellet plant. STRUCTURES : There is currently a house and two cover-all shops on the subject property.
th ACCESS: The subject property is presently accessed from 100 avenue through the Rogers Trucking yard but the homesite also has an access from 100th avenue that could be utilized CLI SOIL Class 2C; Class 2 soils have moderate limitations that restrict the range of crops or require RATING: moderate conservation practices. Subclass C denotes an area of adverse climate. FIRE: The subject property is within the Fort St John Rural Fire Protection Area.
COMMENTS AND OBSERVATIONS STOP WORK A Stop Work Notice was issued for this site on January 28, 2011 after having been brought to NOTICE the attention of the PRRD by the Fort St John Fire Department over concerns surrounding possible issues if a fire event were to happen at this site. It was after this call that it was
realized that the land owner had not applied for any of the required permits (Building Permit and Development Permit) the land owner’s response to this was that “they didn’t realize the needed a building permit for the Cover-all buildings as they felt they were similar to a tent, just much larger in size”. At this time Gordon Johnson the PRRD Building Inspector also informed the land owners that they would need to come into the Fort St John office to discuss applicable OCP designation and Zoning Regulations with regard to the process taking place within the buildings. The land owner did apply for the building permit, but only after the Stop Work Notice was issued and to my knowledge did not visit the Fort St John office with respect to inquiring about OCP and Zoning for the property.
BY-LAW On February 28, 2011 the PRRD received a letter with regards to concerns about an activity ENFORCEMENT taking place on the subject property. The main issue raised was the noise generated by this activity.
The land owner was contacted on March 3, 2011 and a subsequent meeting between the land owner and PRRD staff took place on March 4, 2011 on the subject property and it was learned that the activity taking place was the manufacturing of “wood pellets” to be utilized in the clean-up process for spills of liquids in the petroleum industry. PRRD staff was given a tour
Page 2 of 4 File No. 60/2011 of the facility and informed of the process from start to finish. PRRD staff then informed the land owner that “Manufacturing” was not listed within the permitted uses section of the applicable zoning regulations and they would need to make application to amend both the Official Community plan and the zoning by-law in order for the use to continue. PRRD staff left the required application forms with the land owner who filed them on March 22, 2011.
APPLICANT: It is the intention of the applicant to utilize this property for the production of wood pellets and this application represents their attempt to bring the property into compliance with applicable zoning regulations.
ALR: The subject property is outside the Agricultural Land Reserve as it has been excluded on January 31, 2011 by way of Resolution 160a/2005. OCP: Pursuant to the Fort St John Fringe Area Official Community Plan Bylaw No. 1870, 2009, the subject property is designated “Light Service Industrial”. As a manufacturing activity the proposal is not consistent with the OCP and therefore requires an OCP Amendment application be made. Also of note is this property lies within Industrial Development Permit Area #2 for which a separate application has been made. It is noted that within the NPFA OCP, there are no unoccupied, pre-designated sites that could accommodate this type of manufacturing facility, which would normally be accommodated in a heavy industrial type designation. Prior to the adoption of the NPFA OCP, the FSJ & Area Comprehensive Development Plan (FSJ CDP) [a broad strategy and not a bylaw] considered this area for heavy industrial development. This proposal from the FSJ CDP was not recommended by the NPFA OCP Advisory Committee or encouraged by the public, thus resulting in the designation of this area for light industrial use only. In the absence of specific heavy industrial designated land in the NPFA OCP, it was recommend to conduct a sub-regional industrial land use study pursuant to s.8.2 Objective 3, which is scheduled for this year:
“3. To undertake the preparation of an Industrial Land Use Study in the North Peace area, to identify potential sites for future Heavy Industrial use, in partnership with but not limited to the Agricultural Land Commission, City of Fort St. John, District of Taylor, Ministry of Transportation and Infrastructure, Ministry of Environment, Crown Lands, Northern Health, First Nations, public and other stakeholders.”
The recently adopted 2011 PRRD budget contains $30,000 toward preparation of this study. This is not likely sufficient to complete the study and will require the participation of partners. Since the NPFA OCP was recently adopted in June 2010 and the 2011 budget was just adopted March 24, 2011, there has not yet been opportunity to solicit partnerships for this project.
ZONING: The subject property is zoned I-1 (Light Industrial) pursuant to PRRD Zoning Bylaw No. 1343, 2001 wherein the operation of a “Manufacturing plant” is not listed in the permitted uses section. This application is to add the operation of a “wood pellet manufacturing plant” only for this property within the I-1 zone. This is being proposed to limit the more intrusive and toxic uses possible in the I-2 (Heavy Industrial) zone from being permitted on the property in the future.
th OTHER: Within close proximity to this site (south of 100 Ave) within the City of Fort St John, is the BCR industrial site, which has available land and appropriate zoning for heavy industrial uses Page 3 of 4 File No. 60/2011 such as this.
COMMENTS City of Dawson Creek The City has no objections to the application FROM MUNICIPALITIES Ministry of Transportation The Ministry of Transportation has no concerns regarding the AND proposed zoning amendment adding an additional use to the Rogers property for a wood pellet PROVINCIAL manufacturing plant AGENCIES
LETTERS x Letter of objection – from Linda Vopicka – received at the Public Hearing RECEIVED FROM x Letter of objection – from Rick Koechl – Received at the Public Hearing PUBLIC x Letter of comment – from Ron Murchie – dated May 9, 2011 x Letter of comment – from Bruce Reid – dated May 4, 2011
IMPACT ANALYSIS AGRICULTURE: The proposal would have minimal effects on agriculture in the area as it is utilizing an existing lot and not creating any new ones. It could also be argued that this process is beneficial to agriculture as it also utilizes straw bales in the manufacturing process.
CONTEXT: The area in which this plant is operating is very mixed use in that it has residential, light industrial, heavy industrial and an airport operating in very close proximity to the subject property. The downfall to this proposal is that the applicant is attempting to add a use which is normally directed to areas with a heavy industrial nature. This application is also being made after the plant started operating due to the PRRD receiving a written complaint regarding the noise levels from the manufacturing plant.
POPULATION & This proposal will not increase population as there are no lots being created however traffic could TRAFFIC: increase if the operation becomes successful as the end product requires large trucks to transport the finished product from the plant to the sites where it will be utilized in the oil and gas sector.
Page 4 of 4
PEACE RIVER REGIONAL DISTRICT
Public Hearing Minutes Proposed OCP & Zoning Amendment By-law No.s 1941 & 1942, 2011
Date: May 11, 2011 Time: 7:00 p.m. Place: North Peace Cultural Centre, Fort St John, BC
Present: Director: Arthur Hadland Director of Electoral Area “C” Staff: Owen Bloor By-law Enforcement Officer Applicant: Curtis Rogers
Public: Linda Vopicka 6379 242 Rd Mike Walley Fort St John Airport Dean Mcleod 6371 242 Rd Henry Giesbrecht 6384 Marigold Rd Tina Giesbrecht 6384 Marigold Rd Ethel Fraser 6365 Marigold Rd Jerry Hunter 6366 Marigold Rd Marie Kirkpatrick Fort St John Neil Thompson 6151 Rowan Tree Rd Lynne Thompson 6151 Rowan Tree Rd Lyndsay Beer 6414 Airport Rd Jeff Kemp 9628 253 Rd Tamra Lee 9628 253 Rd Daryl Stark Daisy Ave CeeJay Warrington 6381 Marigold Rd Nathan Start 6381 Marigold Rd Ryan Koehn 9802 Iris Rd Pam Koehn 9802 Iris Road Kimberly Molina Moose FM
1. CALL TO ORDER The meeting was called to order at 7:05 p.m.
2. STATEMENT OF PUBLIC HEARING Arthur Hadland, read the statement of “Public Hearing”.
3. INTRODUCTION TO PROPOSAL The proposal and application process was reviewed by Arthur Hadland and Curtis Rogers.
4. SUMMARY OF APPLICATION PROCEDURE March 22, 2011 ĺ PRRD receives application March 23, 2011 ĺ Development Services sign placed on property April 21, 2011 ĺ Application and proposed bylaw referred to municipalities and provincial agencies April 14, 2011 ĺ PRRD Board gives zoning amendment bylaw 1st & 2nd Reading April 28, 2011 ĺ Public Hearing notification mailed to landowners 2 Peace River Regional District Public Hearing Minutes of May 11, 2011 (By-laws No. 1941, 2011 & 1942, 2011)
May 5, 2011 ĺ Public Hearing notification advertised in Alaska Highway Daily News May 5, 2011 ĺ Public Hearing notification advertised in Alaska Highway Daily News May 11, 2011 Public Hearing held in Fort St John, BC
5. COMMENTS FROM AGENCIES AND MUNICIPALITIES RECEIVED
City of Dawson Creek The City has no objections to the application
Ministry of Transportation The Ministry of Transportation has no concerns regarding the proposed zoning amendment adding an additional use to the Rogers property for a wood pellet manufacturing plant
6. WRITTEN COMMENTS RECEIVED FROM PUBLIC
x Letter of objection – from Linda Vopicka – received at the Public Hearing x Letter of objection – from Rick Koechl – Received at the Public Hearing x Letter of comment – from Ron Murchie – dated May 9, 2011 x Letter of comment – from Bruce Reid – dated May 4, 2011
x Each of these letters were read aloud to the attendees at the Hearing
7. COMMENTS FROM APPLICANT
Curtis Rogers – Introduced himself and provided the attendees with a brief overview of the manufacturing process currently taking place on the property. He also issued an apology to those who have had their daily living habits changed by this facility and described a few of the options they were considering to remedy the situation.
8. COMMENTS FROM PUBLIC
Dean McLeod – States that he has an issue with the current noise level but added that if the noise was brought to a reasonable level that he would have no issue with the plant operating on this site. He also expressed concern over the removal of trees in the area Rogers is currently utilizing for the storage of their straw bales and felt that was an issue that needed to be addressed as well. He wished that the noise issue would be dealt with swiftly so people could enjoy outside activities during the summer months.
Daryl Stark – Remarked that he was concerned over possible future expansions of the plant and wondered if they could expand the operation to other lots owned by Rogers Trucking in the neighborhood or future additions to increase the size of the plant. He was also concerned over the possibility of the plant running two shifts instead of the current single shift and felt it might be in the community’s best interest to place restrictions on additions and expansions to the existing plant
3 Peace River Regional District Public Hearing Minutes of May 11, 2011 (By-laws No. 1941, 2011 & 1942, 2011)
Arthur Hadland – Wondered if a performance bond would be an adequate device for dealing with the concerns and also asked the attendees what type of restrictions would best suit the issues around the noise levels.
Linda Vopicka – Re-iterated the concern over the noise coming from the plant and stated that she could hear it inside her home and feels it is to the point it is affecting her health by causing mental stress as she often wonders how long the plant will run on each day. She also stated that she was no longer interested in going outside to enjoy some of the many past times associated with summer due to the constant noise level
Jeff Kemp – Indicates that the noise isn’t such an issue to him as he lives very close to the Can-for mill located just south of the Rogers property but that he was concerned about the volume of traffic that an operation like this could create.
Tamra Lee –Stated she was more concerned about the not knowing what was happening as there was no notice of any new plant being set up in this area, she also inquired who would be responsible for policing the operation and prevent expansion on the current site or future sites.
Owen Bloor – responded by letting the attendees know it was the responsibility of both the Regional District and those living there to police their neighborhoods and informed the attendees of the Enforcement process at the regional District and indicated how large our Region actually is and that it would be impossible for an individual to patrol or keep tabs on absolutely every property. He also let the attendees know that there is no formal process for notification for private business to inform the neighbourhood of their intentions when developing a business and the reason they had been informed about this particular one was because a member of the public had notified the Regional District about the noise coming from this lot and during the course of investigating this claim it was discovered that the manufacturing plant put the company in contravention of the zoning for the property.
Marie Kirkpatrick – Inquired if Arthur knew how long that section of properties had been zoned for industrial uses.
Arthur Hadland – Described the process for the Comprehensive Development Plan as well as the recently adopted OCP for the area, he also explained to the attendees how as a community grows, the number of conflicts regarding land use increases.
Marie Kirkpatrick – Replied that that strip of land has been zoned for industrial uses prior to either of those documents being completed
Jerry Hunter – Indicated that he felt the noise drowns out everything else around it and that it would be nice to hear the birds when you go outside in the evenings not a steady drone from this plant.
4 Peace River Regional District Public Hearing Minutes of May 11, 2011 (By-laws No. 1941, 2011 & 1942, 2011)
Lyndsay Beer – Stated that she lives in the house situated right in front of the plant with a 1 year old child and cannot hear the noise in her house and that the sawdust has been there for over a year and she hasn’t had any issues with it entering her home. She indicated that she felt there was a need for some form of screening for the section where the trees had been removed which is now the area where the straw bales are being stored
Ethel Fraser – Added her feelings about the noise levels and added that she felt there should be some form of restrictions around the hours of operation as well as the possibility of expansion.
Dean Mcleod – Inquired if the rezoning amendment we are talking about tonight changes this parcel from I-1 to I-2?
Owen Bloor – Stated that this particular amendment was what we refer to as a “text amendment” whereby we are adding a specific use to a specific property so the current property owner as well as future owners will not be able to pursue any of the other listed permitted uses from the I-2 zone
Tina Geisbrecht – Was more concerned about the sawdust that is lost from the trucks as they transport it from the mill to the storage pile in the Rogers Trucking yard
Ethel Fraser – Inquired as to why the City of Dawson Creek was commenting on the application
Arthur Hadland – Describes the referral process that all applications go through at the Peace River Regional District
Jerry Hunter – Stated that he felt the hours of operation for the plant should be Monday through Friday with no work being done on holidays or week-ends and should be restricted to the hours of 6 a.m. to 4 p.m. or 7a.m. to 5p.m.
Pam Koehn – Reiterated the concern over the noise and indicated that she could hear it inside her home, she also agreed with others that there needs to be an aesthetic component. Pam also wondered why we don’t have the ability to make Rogers stop the operation once the complaint was received.
Owen Bloor – Details the current By-law Enforcement procedure and that he would need authorization from the Board to prevent the applicant from continuing to run his operation during the course of the By-law investigation process
Tina Geisbrecht – Would like to see more information on the Public Hearing Notices
Ethel Fraser – Stated that the noise reduction must happen as soon as possible
5 Peace River Regional District Public Hearing Minutes of May 11, 2011 (By-laws No. 1941, 2011 & 1942, 2011)
Dean McLeod – Wanted to make it clear that he did not wish for any business to be shut down as that is what drives smaller communities like Fort St John but there needs to be a happy medium between industry and residents of the area
Mike Whalley – States that he works for the Fort St John Airport so noise is not an issue for him as he feels his operation makes far more noise than the plant does, however he is concerned about the aesthetic and visual appeal of such a plant for those people driving in from the airport for the first time
Owen Bloor – Reiterates that there are criteria in place thanks to the new OCP that will deal with this issue
Linda Vopicka – Wondered how much land does the current operation sit on
Curtis Rogers – Guessed that the plant and shops might occupy 1.5 to 2 acres.
Neil Thompson – Inquired with concern over the weather at the airport and wondered how much moisture this process added to the atmosphere by way of steam released as well as what type of particulate matter might be added to the atmosphere.
Curtis Rogers – Replied that maybe 4 -6 kettles of water is released through this process and that no particulate matter is released by the process
Linda Vopicka – Asked Arthur if he was the spokesman for the people at the Regional Board meetings
Arthur Hadland – Replied that he was Director of Electoral Area C so yes he would present the application at the Board meeting.
Ethel Fraser – Wanted it known that she felt the Rogers Trucking operation had always been a neat and tidy operation and that she hoped that would extend to this new facility as well.
9. FINAL COMMENTS FROM APPLICANT
Curtis Rogers – Attempted to answer the questions brought up by the attendees during the discussions of the evening and started off by saying that he apologizes to all in attendance for his failure to check on the zoning on the property to see if it would allow for this plant, he as many others do just figured that because they had an industrial status already that there would not be any issues. Curtis also indicated that the noise would stop the next day as they would discontinue the use of the current blower system to transfer the pellets from one building to another and
6 Peace River Regional District Public Hearing Minutes of May 11, 2011 (By-laws No. 1941, 2011 & 1942, 2011)
instead utilize a loader to perform that duty. He also asked that the attendees come to him to let him know if the noise level has in fact decreased because if it hasn’t then the noise is coming from either a different source or a different area of the plant. Curtis also admitted that there will be dust created by the plant and that they could put netting up to try and capture the dust but would prefer the opportunity to reduce the wood cutting pile size to see if the dust and debris can be reduced to a tolerable level by keeping the pile below the level of the C-cans. In regards to the area where the straw bales currently sit, it was their intention to move the bales from that spot and over the summer months bring in fill when available to level that spot as it is currently a low spot on the property that captures and holds water so they want to remove that before investing money into trees and plants to make things look better. Curtis admitted that the hours of operation were a little on the excessive side at the beginning and for a couple of small periods since start up but this was done in an effort to meet the demand for the product and the intent when they started looking into developing this facility was to run a 10 hour shift from 7 a.m. to 5 p.m. Curtis also indicated that the ultimate scenario from their perspective however would be to run two 10 hour shifts Monday through Friday although that would never happen until the noise concerns are dealt with and the demand for product requires that much production time.
Jeff Kemp – Inquired if the potential for wood stove pellets was there?
Curtis Rogers - Responded by saying that yes the potential is there however it is not on the Rogers Trucking radar at this time due to liability issues and indicated that they would only need to add a non-regulated starch to act as a binding agent to create the wood stove pellets.
10. TERMINATION OF PUBLIC MEETING
Meeting was terminated at 9:05 p.m.
______Owen Bloor, Recorder Arthur Hadland, Chair
PEACE RIVER REGIONAL DISTRICT By-law No. 1941, 2011
A by-law to amend the "North Peace Fringe Area Official Community Plan By-law No. 1870, 2009."
WHEREAS, the Regional Board of the Peace River Regional District did, pursuant to the Province of British Columbia Local Government Act, adopt the "North Peace Fringe Area Official Community Plan By-law No. 1870, 2009";
AND WHEREAS an application has been made to amend the "Peace River Regional District Zoning By-law No. 1343, 2001" to facilitate an associated rezoning use affecting Lot 1, Plan PGP43544, Part of the Southeast ¼, Section 4, Township 84, Range 18, W6M, PRD, except Plan BCP20054;
NOW THEREFORE the Regional Board of the Peace River Regional District, in open meeting assembled, enacts as follows;
1. This By-law may be cited for all purposes as the "North Peace Fringe Area Official Community Plan Amendment By-law No. 1941, 2011.”
2. The “North Peace Fringe Area Official Community Plan By-law No. 1870, 2009” is hereby amended in the following manner:
a) By adding the following to Section 8.3.1, Light / Service Industrial, Policy 4: “except for;
i) the following additional use is permitted as a Principle Use on lands described as: Lot 1, Plan PGP43544, Part of the Southeast ¼, Section 4, Township 84, Range 18, W6M, PRD, except Plan BCP20054
“Wood Pellet Manufacturing Plant”
READ A FIRST TIME this 14 th day of April , 2011. READ A SECOND TIME this 14 th day of April , 2011. Public Hearing held on the 11 th day of May , 2011. READ A THIRD TIME this day of , 2011. ADOPTED this day of , 2011.
CERTIFIED a true and correct copy of THE CORPORATE SEAL of the Peace "North Peace Fringe Area Official River Regional District was hereto affixed in Community Plan Amendment By-law the presence of: No. 1941, 2011."
Fred Banham, Karen Goodings, Chair Chief Administrative Officer
Fred Banham, Chief Administrative Officer
PEACE RIVER REGIONAL DISTRICT By-Law No. 1942, 2011
A by-law to amend the “Peace River Regional District Zoning By-Law No. 1343, 2001.”
WHEREAS, the Regional Board of the Peace River Regional District did, pursuant to the Province of British Columbia Local Government Act, adopt the “Peace River Regional District Zoning By-Law No. 1343, 2001";
NOW THEREFORE the Regional Board of the Peace River Regional District, in open meeting assembled, enacts as follows:
1. This by-law may be cited for all purposes as “Peace River Regional District Zoning Amendment By- Law No. 1942, 2011."
2. The “Peace River Regional District Zoning By-Law No. 1343, 2001" is hereby amended in the following manner:
a) By adding the following to Section 45(1) Permitted Uses, Light Industrial, “except for;
i) the following additional use is permitted as a Principle Use on lands described as: Lot 1, Plan PGP43544, Southeast ¼, Section 4, Township 84, Range 18, W6M, PRD, except Plan BCP20054
“Wood Pellet Manufacturing Plant”
READ a FIRST TIME this 14 th day of April , 2011. READ a SECOND TIME this 14 th day of April , 2011. Public Hearing held on the 11 th day of May , 2011. READ a THIRD TIME this day of , 2011. ADOPTED this day of , 2011.
CERTIFIED a true and correct copy THE CORPORATE SEAL of the Peace of "Peace River Regional District Zoning River Regional District was hereto affixed in Amendment By-law No. 1942, 2011." the presence of:
Fred Banham Karen Goodings, Chair Chief Administrative Officer
Fred Banham Chief Administrative Officer
Peace River Regional District REPORT
To: Chair and Directors
From: Faye Salisbury, Corporate Officer
Date: July 5, 2011
Subject: “Elections and Voting Procedures Amendment By-law No. 1951, 2011”
RECOMMENDATION:
That the Regional Board give first three readings and adopt “Elections and Voting Procedures Amendment By-law No. 1951, 2011”.
BACKGROUND/RATIONALE:
Prior to the 2008 General Local Election the Regional Board adopted “Elections and Voting Procedures By-law No. 1925, 2008” (attached). Since that time there have not been any significant changes to the Local Government Act that would necessitate redoing the by-law. One change that is necessary is the date of the second required advance voting opportunity which, according to By-law 1925, 2008, would fall on Remembrance Day – a statutory holiday. We have therefore prepared the attached amendment by-law that would change this date so that it would fall on Wednesday, November 16th, 2011. This same date has been chosen by the other larger member municipalities in the region.
Staff Initials: Dept. Head: CAO:
PEACE RIVER REGIONAL DISTRICT ALL MEMBERS DEVELOPMENT SERVICES PARTICIPATE. ZONING AMENDMENT REPORT 1st and 2nd Reading y Bylaw No 1952, 2011 FILE NO. 108/2011
OWNER: Blaine and Karen Modrall DATE: July 5, 2011 AREA: Electoral Area C LEGAL: Lot A, Plan BCP1718, Section 35, Township 84, Range 20, W6M, PRD LOT SIZE: 15 ha (37 ac) LOCATION: Tea Creek area, along Alaska Highway ~2.5 km west of Charlie Lake
PROPOSAL To rezone the subject property from A-1 (Large Agricultural Holdings Zone) to R-5 (Residential 5 Zone), in order to subdivide two 4.2 ha (10.5 ac) lots, leaving a remainder of 6.6 ha (16 ac) for residential use.
RECOMMENDATION: OPTION 1 THAT the Regional Board approve PRRD Zoning Amendment Bylaw No. 1952, 2011 for 1st and 2nd Reading; and THAT the holding of a public hearing be waived pursuant to s. 890(4) of the Local Government Act, and authorization be given to perform public notification pursuant to s. 893 of the Local Government Act.
OPTIONS OPTION 1: THAT the Regional Board approve PRRD Zoning Amendment Bylaw No. 1952, 2011 for 1st and 2nd Reading; and THAT the holding of a public hearing be waived pursuant to s. 890(4) of the Local Government Act, and authorization be given to perform public notification pursuant to s. 893 of the Local Government Act.
OPTION 2: THAT the Regional Board refuse the application.
LAND USE POLICIES AND REGULATIONS OFFICIAL COMMUNITY PLAN (OCP): Low Density Residential, NPFA OCP By-law No. 1870, 2009 ZONING: A-1 (Small Agricultural Holdings Zone), By-law No. 1343, 2001 BUILDING INSPECTION AREA: Within AGRICULTURAL LAND RESERVE (ALR): Within
SITE CONTEXT The subject property is located along the Alaska Highway in the Tea Creek area ~2.5 km west of Charlie Lake. The immediate area is mostly within the ALR and is a mix of agricultural, light industrial, and rural residential uses, with only some of the parcels cleared and under cultivation. The subject property borders a quarter-section to the south, and small agricultural holdings lots to the west, east, and southeast. The subject property faces a light industrial use (oil field services) across the Alaska Highway to the north and an 11 lot rural-residential subdivision to the northeast.
Page 1 of 4 Printed on: ______05-Jul-11 9:56:06 AM Department Head CAO Report prepared by: Timothy Donegan, Land Use Planner File No. 108/2011
SITE FEATURES LAND: The subject property is almost completely cleared for a residence and pasture. STRUCTURES: There is a house and shop on the subject property. ACCESS: Access to the subject property and proposed lots is from the Alaska Highway. SOIL: The subject property has two CLI soil ratings: 60% Class 5T and 40% Class 4X; and Class 5C. FIRE: The subject property is within the Charlie Lake Fire Protection area.
COMMENTS AND OBSERVATIONS APPLICANT: The applicants propose to rezone the subject property from A-1 (Large Agricultural Holdings Zone) to R-5 (Residential 5 Zone), in order to subdivide two 4.2 ha (10.5 ac) lots, leaving a remainder of 6.6 ha (16 ac) for residential use. ALR: The ALC has excluded the subject property from the ALR by Resolution #153/2011. OCP: The subject property is currently designated as “Low Density Residential” within North Peace Fringe Area OCP By-law No. 1870, 2009, wherein the minimum parcel size is 4 ha (10 ac). The proposal meets this minimum parcel size requirement. Therefore, the proposal conforms to the OCP.
ZONING: The subject property is zoned A-1 (Small Agricultural Holdings Zone) within By-law No. 1343, 2001 wherein the minimum parcel size is 15 ha (37 ac). The proposal does not meet this minimum parcel size requirement. Therefore, this Zoning amendment is required.
IMPACT ANALYSIS AGRICULTURE: The ALC has excluded the subject property from the ALR by Resolution #153/2011.
CONTEXT: The proposal would be consistent in size and use with neighbouring rural residential and small agricultural holdings properties.
POPULATION: The proposal could increase the local population by 6 persons (BC Stats 2006).
TRAFFIC: The proposal could increase the number of vehicles in the area by 4 vehicles (BC Stats 2006).
Page 2 of 4 File No. 108/2011
ZONING AMENDMENT REPORT ̛ MODRALL MAPS FILE NO. 108/2011
North Peace Fringe Area Official Community Plan (Map 2) Ĺ N
Alaska Hwy
Subject Property
PRRD Zoning By-Law 1343, 2001 (Map 4)
Ĺ Alaska Hwy N
Subject Property
Page 3 of 4 File No. 108/2011
ZONING AMENDMENT REPORT ̛ MODRALL MAPS FILE NO. 108/2011
Agricultural Land Reserve (Maps #94A.035)
Ĺ N
Subject Property
ALR
CLI-Soil Classification (Maps #94-A-6) Ĺ N
Subject Property
Page 4 of 4
PEACE RIVER REGIONAL DISTRICT By-Law No. 1952, 2011
A by-law to amend the “Peace River Regional District Zoning By-Law No. 1343, 2001.”
WHEREAS, the Regional Board of the Peace River Regional District did, pursuant to the Province of British Columbia Local Government Act, adopt the “Peace River Regional District Zoning By-Law No. 1343, 2001";
NOW THEREFORE the Regional Board of the Peace River Regional District, in open meeting assembled, enacts as follows:
1. This by-law may be cited for all purposes as “Peace River Regional District Zoning Amendment By-Law No. 1952, 2011."
2. The “Peace River Regional District Zoning By-Law No. 1343, 2001" is hereby amended in the following manner:
i) Schedule ‘A’ – Map 4 is hereby amended by rezoning Lot A, Plan BCP1718, Section 35, Township 84, Range 20, W6M, PRD from A-1 “Small Agricultural Holdings Zone” to R-5 “Residential 5 Zone”, as shown shaded grey on Schedule “A” which is attached to and forms part of this by-law.
READ a FIRST TIME this day of , 2011. READ a SECOND TIME this day of , 2011. Public Notification held on the day of , 2011. READ a THIRD TIME this day of , 2011. APPROVED by the Ministry of Transportation this ____ day of ______, 2011.
District Highways Manager ADOPTED this day of , 2011.
CERTIFIED a true and correct copy THE CORPORATE SEAL of the Peace of "Peace River Regional District Zoning River Regional District was hereto affixed in Amendment By-law No. 1952, 2011." the presence of:
Fred Banham Karen Goodings, Chair Chief Administrative Officer
Fred Banham Chief Administrative Officer
I HEREBY CERTIFY the foregoing to be a true and correct copy of "Peace River Regional District Zoning Amendment By-law No. 1952, 2011" as read a third time by the Regional Board of the Peace River Regional District on the day of , 2011. Dated at Dawson Creek, B.C. this day of , 2011.
______Fred Banham, Chief Administrative Officer [Modrall]
Peace River Regional District REPORT
To: Chair and Directors
From: Kim Frech, Chief Financial Officer
Date: July 6, 2011
Subject: Harper Imperial Subdivision Sewage User Rates
RECOMMENDATION: that “Harper Imperial Subdivision and Area Sewer User Rates By-law No. 1953, 2011” be given first three readings and adoption.
BACKGROUND/RATIONALE: Construction of the Harper Imperial Subdivision sewage collection system is now complete. This by-law will enable the Regional District to collect revenues to pay the City of Dawson Creek sewer charges for each of the connections within the service area.
Staff Initials: Dept. Head: CAO:
PEACE RIVER REGIONAL DISTRICT By-Law No. 1953, 2011
A by-law to establish sewer rates for the Harper Imperial Subdivision and Area Sewage Service Area
WHEREAS the Regional Board of the Peace River Regional District did, pursuant to Section 796 of the Local Government Act, adopt “Harper Imperial Subdivision and Area Sewage Collection Service Establishment By-law No. 1878, 2010; AND WHEREAS the Regional District must pay the City of Dawson Creek its “rate for users outside municipal boundaries” for each of the connections to the sewer system within the Harper Imperial Subdivision Sewer Service Area; AND WHEREAS the Regional District must collect the revenues to pay the City of Dawson Creek sewer charges from within the Harper Imperial Subdivision Sewer Service Area; NOW THEREFORE the Regional Board of the Peace River Regional District, in open meeting assembled, hereby enacts as follows:
1. The User Rates for all connections contained within the Service Area shall be the monthly rate charged by the City of Dawson Creek.
2. The full monthly user rate shall be applicable to each month or any part thereof and the rate shall not be prorated for any portion of a month.
3. The definition of a connection is: a) a single family residence, b) suite or duplex – each unit, c) commercial business premise, d) commercial business premise living quarters attached, and e) trailer or mobile home – per unit.
4. The charges shall be invoiced quarterly and any charges remaining unpaid on the thirty- first of December shall be deemed to be taxes in arrear in respect of the property and shall be forthwith entered on the real property tax roll.
5. This bylaw may be cited for all purposes as “Harper Imperial Subdivision and Area Sewer User Rates By-law No. 1953, 2011.
READ A FIRST TIME this ______day of ______, 2011. READ A SECOND TIME this _____ day of ______, 2011. READ A THIRD TIME this _____ day of ______, 2011. ADOPTED this _____ day of ______, 2011.
CERTIFIED a true and correct copy of THE CORPORATE SEAL of the Peace River "Harper Imperial Subdivision and Area River Regional District was hereto affixed in Sewer User Rates By-law No. 1953, 2011.” the presence of:
______Fred Banham, Chief Administrative Officer Karen Goodings, Chair
______Fred Banham, Chief Administrative Officer
PEACE RIVER Peace River Regional District
o 58 o REGIONAL DISTRICT 20 1 OUR GOALS
1. Work together and "!97N B support one another
Fort St John
2. Be a unified voice… be "!29N C Taylor Hudson's H ope "!97 a “player” Dawson Creek 49 "97S "! ! Pouce Coupe Chetwynd "!2 "!97S "!52N 3. Be a leader in E "!29S PRRD British Co Peace River D sustainability Tumbler Ridge "!5 2E lu mbia Regional 4. Be fiscally responsible
5. Maintain a professional District
working environment Jurisdiction Area (Hectares) Chetwynd 6,442 6. Provide quality service Dawson Creek 2,375 delivery Fort St. John 2,310 Hudson’s Hope 93,370 Pouce Coupe 324 Taylor 1,784 Tumbler Ridge 159,129 Electoral Area B 8,816,630 Electoral Area C 60,609 Electoral Area D 1,180,550 Electoral Area E 1,675,960
Dawson Creek Office PO Box 810, 1981 Alaska Avenue Dawson Creek, BC V1G 4H8 Phone: (250) 784-3200 Toll Free: 1 800 670-7773 Working to support Fax: (250) 784-3201 E-mail: [email protected] rural, community Fort St. John Office and regional 9505-100 Street Fort St. John, BC V1J 4N4 interests. Phone: (250) 785-8084 Fax: (250) 785-1125 E-mail: [email protected] What we do... What we strive for... Our Mission Our Values The Peace River Regional District works The following values reflect what the Peace What you can expect... cooperatively to: River Regional District stands for and believes: x Provide a broad range of local and regional services that reflect the interests, values, and x Accountability: taking ownership and goals of our citizens. accepting responsibility for making decisions and following up with x Provide leadership, in changing environments, implementation of those decisions to meet the current and future needs of our residents and businesses. x Integrity: making decisions for and acting in the best interests of the Region x Speak with a unified voice on behalf of rural, community, and regional interests. x Fairness: acting in an unbiased way, with a sense of fair play x Respect: showing consideration for people, lands, and governing bodies The Peace River Regional District (PRRD) was established in 1987 when the lands x Trust: in one another formerly included in the Peace River-Liard x Credibility: ensuring the business of the Regional District were divided into two Region is transparent and believable regional districts. The PRRD encompasses approximately 12 million hectares (120,000 x Cooperation: willing to work together square kilometers) and includes seven and support one another incorporated municipalities and four rural x Leadership: making sound decisions electoral areas. The Peace River Regional today and demonstrating vision while District serves a population of 58,264. focusing on the future. Regional Districts in British Columbia are established by the Provincial Government for three primary purposes: Our Customer Service Values x To act as local government for their What you can expect from the Peace River (unincorporated) electoral areas; Our Vision Regional District when you come to our offices or do business with the Regional x To provide the political and administrative The Peace River Regional District strives to: District. “We are…” frameworks necessary for member x Preserve and enhance the spirit, traditions, municipalities and electoral areas to ! Friendly ! Helpful and unique character of the Peace. collaborate in the provision of services; ! Fair ! Cooperative and x Create sustainability through a diverse ! ! economy, high quality rural and community Respectful Consistent x To be the regional service body lifestyles, and a healthy, safe environment. ! ! responsible for providing regional services Resourceful Professional to, and undertaking key activities on x Unify and strengthen the Peace by providing “Our bottom line is...let’s get the job done.” behalf of, their entire regions. cooperative, innovative leadership.
REGIONAL DIARY
LAST DIARY ITEM DIARIZED COMMENTS REVIEW
Director Jarvis and April Moi attended Tourism Day on Parliament Hill in November 2007 and had good discussions with ministers. Mr. Mgrath and Michael Audy from the Historic Sites and Monuments Board said even though the bridge does not meet the criteria for historic site designation, they will work together with us – possibly through recognition of the whole Alaska Highway. The paperwork (Federal) is underway for national heritage designation of the whole Alaska Highway, which will include the bridge. 1. Kiskatinaw Bridge - Federal Heritage 07/02/22 May 19, 2011 Designation Staff reported on the process required to move forward with regional / provincial / federal heritage designation. Staff was authorized to develop a new Heritage Services By-law establishing a Regional Heritage Service Function
“Peace River Regional District Heritage Conservation Service Establishment By-law No. 1943” received first reading on May 19, 2011, and authorization was given to seek consent in writing from the participating areas.
Regional District involvement would require creating a Heritage Service Function and establishing a Commission; creating a community heritage register; acquiring the land; and compiling the necessary documentation to be added 2. Charlie Lake Cave - 09/10/22 Heritage Designation to the Provincial Heritage Registry.
3. PRRD Strategic Plan 10/03/25 Feb 10, 2011
AGENDA PREPARATION SCHEDULE 2011
July 14, 2011 (Dawson Creek) July 28, 2011 (Rolla - Community Hall) Agenda Preparation – Thursday, July 7 Agenda Preparation – Thursday, July 21 Post Agenda to PRRD Website - Friday July 8 Post Agenda to PRRD Website - Friday July 22
August 11, 2011 (Dawson Creek) August 25, 2011 (Fort St. John) Agenda Preparation – Thursday, August 4 Agenda Preparation – Thursday, August 18 Post Agenda to PRRD Website - Friday August 5 Post Agenda to PRRD Website - Friday August 19
September 8, 2011 (Upper Halfway) September 22, 2011 (Dawson Creek) (Halfway Graham Community Hall) Agenda Preparation – Thursday, September 15 Agenda Preparation – Thursday, September 1 Post Agenda to PRRD Website - Friday Sept. 16 Post Agenda to PRRD Website – Fri, September 2 UBCM - September 26 - 30 in Vancouver October 13, 2011 (Dawson Creek) October 27, 2011 (Fort St. John) Agenda Preparation – Thursday, October 6 Agenda Preparation – Thursday, October 20 Post Agenda to PRRD Website - Friday October 7 Post Agenda to PRRD Website - Friday October 21
November 10, 2011 (Dawson Creek) November 24, 2011 (Dawson Creek) Agenda Preparation – Thursday, November 3 Agenda Preparation – Thursday, November 17 Post Agenda to PRRD Website - Friday November 4 Post Agenda to PRRD Website - Friday, Nov 18
DECEMBER 9, 2011 (Fort St. John) Agenda Preparation, Thursday December 1 Post Agenda to PRRD Website - Friday December 2
PEACE RIVER REGIONAL DISTRICT 2011 SCHEDULE OF EVENTS
JULY July 8-10 - Mile “0” Summer Cruise, Show & Shine - Dawson Creek, BC July 9 - Paddle for the Peace - Fort St. John, BC July 19-22 - Pacific Northwest Economic Region Annual Summit - Portland, Oregon
AUGUST August 1 - Civic Holiday August 5,6,7 - Kiskatinaw Fall Fair August 10 - 14 - Fall Fair, Exhibition and Pro Rodeo - Dawson Creek, BC August 19-21 - North Peace Fall Fair, Fair Grounds - Fort St. John, BC
SEPTEMBER September 5 - Labour Day September 26 - 30 - UBCM - Vancouver, BC
OCTOBER October 5,6 - Northeast BC Coal Forum, Tumbler Ridge, BC October 10 - Thanksgiving Day October 31 - Halloween
NOVEMBER November 6 - Time Change November 11 - Remembrance Day
DECEMBER December 9 - PRRD Christmas Party - Fort St. John, BC December 25 - Christmas Day December 26 - Boxing Day
PEACE RIVER REGIONAL DISTRICT ELECTORAL AREA DIRECTORS’ COMMITTEE MEETING MINUTES
DATE: June 16, 2011
TIME: 1:50 p.m.
PLACE: Regional District Office Boardroom, Dawson Creek, BC
PRESENT: Directors: Director Karen Goodings, Electoral Area ‘B’ and Meeting Chair Director Wayne Hiebert, Electoral Area ‘D’ Director Arthur Hadland, Electoral Area ‘C’ Director Tim Caton, Electoral Area ‘E’
Staff: Fred Banham, Chief Administrative Officer Trish Morgan, Manager Community Services Jodi MacLean, South Peace Land Use Planner (2:20 p.m.) Barb Coburn, Recording Secretary
1) Call to Order Chair Goodings called the meeting to order at 1:50 p.m.
DIRECTOR’S NOTICE OF NEW BUSINESS: Fred Banham Schedule a Special Electoral Area Directors’ Committee meeting to review changes made to the Rural OCP with Jodi MacLean, South Peace Land Use Planner
ADOPTION OF AGENDA: 2) May 26, 2011 Agenda MOVED by Director Hiebert , SECONDED by Director Caton, that the Electoral Area Directors’ Committee agenda for the May 26, 2011 meeting, including items of new business, be adopted: Call to Order: Director Goodings to Chair the meeting Director’s Notice of New Business: Adoption of Agenda: Minutes: M-1 Electoral Area Directors’ Committee Meeting Minutes of May 26, 2011. Business Arising from the Minutes: Delegations: Correspondence: C-1 June 10, 2011 email from R. Adamson, UBCM regarding Call for Nominations for the 2011/12 Executive. Reports: R-1 June 9, 2011 report from Owen Bloor, By-law Enforcement Officer and Bruce Simard, General Manager of Development Services regarding the Enforcement File Quarterly Report. New Business: NB-1 Schedule a Special Electoral Area Directors’ Committee meeting Diary: Adjournment: CARRIED.
Page 1 of 2 Peace River Regional District Electoral Area Directors’ Committee Meeting Minutes June 16, 2011
MINUTES:
3) M-1 MOVED by Director Hiebert , SECONDED by Director Hadland , EADC meeting minutes of that the Electoral Area Directors’ Committee Meeting minutes of May 26, 2011 be adopted. May 26, 2011 CARRIED.
REPORTS:
4) R-1 The Directors discussed the various enforcement files presented in the Quarterly Report from June 9/11, Owen Bloor Owen Bloor, By-law Enforcement Officer. Mr. Bloor gave a verbal update on some specific files re: Enforcement File but was unable to report on the files that have been on the report prior to 2010. He advised the Quarterly Report Directors that he would review the complaint regarding 499701 BC Ltd. (number 12) on Lot 8, Plan 16785, DL 777 and report back. He will also attempt to get to some of the older files as time allows.
Chair Goodings thanked Mr. Bloor for the report.
NEW BUSINESS:
5) NB-1 Jodi MacLean, South Peace Land Use Planner, explained that he would like to schedule a schedule a Special EADC Special Electoral Area Directors’ Committee meeting in order to review the proposed changes to Meeting the Rural Official Community Plan prior to submitting the plan to the Regional Board for approval. He advised that the changes are an accumulation of suggestions made at various public and committee meetings.
MOVED by Director Caton , SECONDED by Director Hadland, that a Special Electoral Area Directors’ Committee meeting be scheduled for Tuesday, July 5, 2011 at 9 a.m. to review the Rural Official Community Plan prior to it being presented to the Regional Board on July 14, 2011. CARRIED
6) Adjournment MOVED by Director Hiebert , SECONDED by Director Hadland, that the meeting adjourn. CARRIED. The meeting adjourned at 2:30 p.m.
Karen Goodings, Chair Barb Coburn, Recording Secretary
Page 2 of 2 PEACE RIVER REGIONAL DISTRICT RURAL BUDGETS ADMINISTRATION COMMITTEE MEETING MINUTES
DATE: June 16, 2011 TIME: Following the Electoral Area Directors’ Committee Meeting PLACE: Regional District Office Boardroom, Dawson Creek, BC
PRESENT: Directors Director Tim Caton, Electoral Area ‘E’ – Meeting Chair Director Wayne Hiebert, Electoral Area 'D' Director Karen Goodings, Electoral Area ‘B’ Director Arthur Hadland, Electoral Area ‘C’
Staff Fred Banham, Chief Administrative Officer Faye Salisbury, Corporate Officer Kim Frech, Chief Financial Officer Trish Morgan, Manager of Community Services Diana Mitchell, Executive Assistant
1) Call to Order: The Chair called the meeting to order at 2:37 pm
NEW BUSINESS: June 16, 2011 Rural Budgets Administration Committee Additional Items.
Director Goodings - Federation of Canadian Municipalities (FCM) - Alaska Highway Community Society
ADOPTION OF AGENDA: 2) Adoption of Agenda MOVED by Director Goodings, SECONDED by Director Hiebert, that the Rural Budgets Administration Committee agenda for the June 16, 2011 meeting, including Additional Items, be adopted.
CALL TO ORDER: - Director Caton to chair the meeting DIRECTORS’ NOTICE OF NEW BUSINESS: ADOPTION OF AGENDA: MINUTES: M-1 Rural Budgets Administration Committee Meeting Minutes of May 26, 2011. BUSINESS ARISING FROM THE MINUTES: DELEGATIONS: CORRESPONDENCE: C-1 April 19, 2011 Funding Amendment application from the Moberly Lake & District Golf Club. (referred from the May 26, 2011 RBAC Meeting) C-2 May 16, 2011 letter from Holly Wiens, Fort St. John Inconnu Club, requesting funding assistance for her travel to National Group Championship in Montreal. (referred from the May 26, 2011 RBAC Meeting) C-3 May 17, 2011 letter from Lindsay Roland, Chetwynd Secondary School, requesting funding assistance toward her fee to attend the Shad Valley Program at UBC, July 3-29, 2011.
Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of June 16, 2011
ADOPTION OF AGENDA: continued
2) Adoption of Agenda C-4 To be ratified (continued) June 6, 2011 Area ‘B’ Fair Share Electrical Extension Grant Application for Viktor and Zina Metalov in the amount of $4,000.00 C-5 To be ratified June 1, 2011 Area ‘D’ Fair Share Electrical Extension Grant Application for Charity Lindberg in the amount of $4,000.00 C-6 Crime Stoppers – request for sponsorship (referred from the June 9, 2011 Board Meeting) C-7 Dawson Creek Ski & Recreation Association a) June 8, 2011 letter from Paul Gevatkoff, President, providing an update and amending request for financial support for capital improvements to the Bear Mountain Ski Hill. b) June 10, 2011 letter from Wayne Middleton, Vice President, requesting additional support in the form of a grant and an interest free loan. c) Background - March 25, 2010 letter from Paul Gevatkoff requesting financial support for capital improvements - April 27, 2010 letter from Directors Hiebert and Caton regarding commitment of grants totaling $75,000 - May 23, 2011 quotation from Summit Lift Company for the supply and installation of a used Doppelmayr T-bar lift. REPORTS: R-6 Financial Report – May 2011 1)Grants-in-Aid; 2)Fair Share Money Market Fund; 3)BC Rail; and 4) Reserve Balances ADJOURNMENT:
ADDITIONAL ITEMS:
CORRESPONDENCE: C- 8 To be ratified June 14, 2011 Electoral Area ‘D’ Fair Share Electrical Extension Grant Application for Shawn Peterson. C-9 May 20, 2011 letter from Pine Valley Exhibition Park Society requesting funding assistance toward the costs of a major over-haul on the roof of the main arena at the Pine Valley Exhibition Park equestrian facility. REPORTS: R-2 June 15, 2011 report from Shannon Anderson regarding Electoral Area ‘D’ Fair Share funding for upgrades to the Rolla Sewer System.
CARRIED.
MINUTES: 3) M-1 MOVED by Director Hiebert, SECONDED by Director Goodings, RBAC Meeting Minutes that the Rural Budgets Administration Committee Meeting Minutes of May 26, 2011 of May 26, 2011 be adopted. CARRIED.
BUSINESS ARISING: It was noted that Director Goodings did not Chair the meeting; however, her name appears at the signature line.
Page 2 of 6 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of June 16, 2011
CORRESPONDENCE: 4) C-1 MOVED by Director Caton, SECONDED by Director Hadland, Moberly Lake & District that the Rural Budgets Administration Committee approve the April 19, 2011 Golf Club re: Funding Funding Amendment request from the Moberly Lake & District Golf Club to use Amendment $3,410.37 from 2010 Grant-in-Aid funds for fuel. CARRIED. 5) C-2 MOVED by Director Hadland, SECONDED by Director Goodings, Holly Wiens, FSJ that the Rural Budgets Administration Committee approve $300.00 from Area ‘C’ Inconnu Club re: funding Youth Travel, payable to the Fort St. John Inconnu Swim Club, to go toward Holly request Wiens’ travel to National Championships in Montreal. CARRIED.
6) C-3 MOVED by Director Goodings, SECONDED by Director Hadland, Lindsay Roland, that a letter be forwarded to Lindsay Roland, Chetwynd Secondary School, Chetwynd Secondary re: commending her academic achievements and advising, regretfully, there is not a funding request budget in place to fund programs such as the Shad Valley. CARRIED. 7) C-4 MOVED by Director Goodings, SECONDED by Director Hiebert, Fair Share Electrical that the Rural Budgets Administration Committee ratify the approval of an Electoral Extension Grant for Area ‘B’ Electrical Extension Grant for Viktor and Zina Metalov in the amount of Metalov $4,000.00. CARRIED. 8) C-5 MOVED by Director Hiebert, SECONDED by Director Goodings, Fair Share Electrical that the Rural Budgets Administration Committee ratify the approval of an Electoral Extension Grant for Area ‘D’ Electrical Extension Grant Application for Charity Lindberg in the amount Lindberg of $4,000.00. CARRIED.
9) C-7 MOVED by Director Hiebert, SECONDED by Director Hadland, Dawson Creek Ski & that the Rural Budgets Administration Committee: Recreation Association x approve release of the $75,000 committed to the Dawson Creek Ski & Recreation Association to go toward the purchase and installation of a used lift at the Dawson Creek Ski Hill; and x forward a letter to the Association advising the Committee is not prepared to consider additional support in the form of another grant or an interest free loan.
CARRIED.
10) C-8 MOVED by Director Hiebert, SECONDED by Director Goodings, Fair Share Electrical that the Rural Budgets Administration Committee ratify the approval of an Electoral Extension Grant for Area ‘D’ Electrical Extension Grant Application for Shawn Petersen in the amount Petersen of $3,648.50. CARRIED.
11) C-9 MOVED by Director Caton, SECONDED by Director Hadland, Pine Valley Exhibition that the Rural Budgets Administration Committee approve a $50,000 Area ‘E’ Fair Park Society re: funding Share grant to the Pine Valley Exhibition Park Society to go toward roof repairs on request the main arena at the Pine Valley Exhibition Park. CARRIED.
Page 3 of 6 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of June 16, 2011
REPORTS:
12) R-1 The May 2011 Financial Report was reviewed with the following comments being May 2011 Financial made: Report x letters are going out to the Grant-in-Aid groups – any that have outstanding amounts from previous years will get reminders – it was noted that sometimes groups are saving funds for a big project x Kim Frech will report on the status of Fair Share Electrical Extension budget at the next Rural Budgets Administration Committee Meeting x The Moberly Lake Tower TV Tower move has been completed – there is no requirement for remaining funds x It was noted that we do not have to report to the province on Fair Share x Trish Morgan provided an update on the Buick Arena and some of the problems being encountered (roof, water leaking in dressing rooms, etc.) – there has been discussion regarding if it is a design flaw or a workmanship issue and whether it will be under warranty x It was noted that Trish Morgan will also do a follow up on the Clearview Arena
MOVED by Director Caton, SECONDED by Director Hiebert, that the Rural Budgets Administration Committee approve writing off the “Moberly Lake TV Tower Move” remaining Fair Share balance in the amount of $356.12 as the project is complete. CARRIED.
MOVED by Director Caton, SECONDED by Director Hiebert, that the Rural Budgets Administration Committee approve an Electoral Area ‘E’ Fair Share commitment of $250,000 to the Chetwynd and District Recreation Complex H-Vac system. CARRIED.
MOVED by Director Caton, SECONDED by Director Hadland, that a letter be forwarded to Nick Baccante, Fish and Wildlife Section Head – Ministry of Forests, Lands and Natural Resource Operations, requesting an update on the March 19, 2009 approval of a $3,200 grant, to provide for signage at the BC/Alberta borders to foster an awareness of “chronic wasting disease”, as the funds remain outstanding.
CARRIED.
13) R-2 MOVED by Director Hiebert, SECONDED by Director Hadland, Fair Share Grant for that the Rural Budgets Administration Committee approve a $20,000 Electoral Area Rolla Sewer System ‘D’ Fair Share grant to complete upgrades to the Rolla Sewer lagoons and lift upgrades station. CARRIED. NEW BUSINESS:
14) NB-1 Director Goodings reported on the June 2011 Federation of Canadian Municipalities Federation of Canadian Annual Conference and Municipal Expo in Halifax and made the following Municipalities comments:
Page 4 of 6 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of June 16, 2011
14) NB-1 x the FCM structure is designed toward municipalities Federation of Canadian x regional districts are very much an anomaly in Canada Municipalities x they should consider changing the wording of FCM to reflect local government (continued) x it is worth continuing to support FCM as they work hard to bring in things like Gas Tax
Director Caton noted that attending the event shows support for those lobbying the Federal Government.
15) NB-2 Director Goodings noted that Fort Nelson has withdrawn their commitment to the Alaska Highway Alaska Highway Community Society as they have indicated they have other needs Community Society for their funding. It was noted that If there is a strong desire to have the Alaska Highway recognized more funding will need to be provided. 16) Adjournment MOVED by Director Goodings, SECONDED by Director Hiebert, that the meeting adjourn. CARRIED. The meeting adjourned at 3:35 pm
Director Caton, Meeting Chair Diana Mitchell, Recording Secretary
Page 5 of 6 Peace River Regional District Rural Budgets Administration Committee Meeting Minutes of June 16, 2011
DIARY
DIARY ITEM DIARIZED COMMENTS LAST REVIEW 1. Charlie Lake Sewer December 17, 2009 - ongoing August 19, 2010 Monitoring RBAC approved a $60,000 Gas Tax Grant to provide ongoing work in monitoring
Page 6 of 6
PEACE RIVER REGIONAL DISTRICT Agriculture Advisory Committee Meeting Minutes
DATE: Tuesday, June 21, 2011
TIME: 10:00 a.m.
PLACE: Regional District offices, Dawson Creek, BC
PRESENT: Wayne Hiebert, Director, Electoral Area ‘D’ – Committee Chair Lori Ackerman, Director, City of Fort St. John Karen Goodings, Electoral Area ‘B’ John Kendrew, Peace River Forage Association (Alternate) Heather Hanson, Peace River Forage Association Frank Breault, South Peace – Member at Large Jill Copes, Peace River District Women’s Institute Ruth Veiner, Peace River District Women’s Institute (Alternate) Maurice Fines, North Pine Farmer’s Institute Larry Houley, North Pine Farmer’s Institute (Alternate), 10:15 am Judy Madden, PR Regional Cattlemen’s Association David Wuthrich, BC Grain Producers Association Bruce Simard, General Manager of Development Services Suzanne Garrett, Corporate Services Coordinator
Guests Elaine Armagost, Invasive Plant Program Manager, Regional District Julie Robinson, Ministry of Agriculture Shelley Kirk, Ministry of Agriculture Kerry Clark, Ministry of Agriculture Bob Purdon, BC Oil and Gas Commission, via teleconference Wally Happychuck, Business Development Mgr, Farm Credit Canada, 10:55 am Wes Anderson, Farm Credit Canada, 10:55 am Tammy Danshin, Ministry of Jobs, Tourism and Innovation, 11:20 am
1) Call to Order The meeting was called to order at 10:00 a.m.
Adoption of the Agenda:
2) Adoption of the MOVED by Heather Hanson, SECONDED by Judy Madden, Agenda that the Agriculture Advisory Committee Agenda for the June 21, 2011 meeting including New Business and Additional Items for the agenda, be adopted as amended. CARRIED. Minutes M-1 Agriculture Advisory Committee Meeting Minutes of January 25, 2011 Business Arising from the Minutes: Delegation: D-1 Mr. Wally Happychuck, Business Development Manager, Farm Credit Canada regarding an update on FCC programs. D-2 Ms. Tammy Danshin, Regional Manager, Ministry of Jobs, Tourism and Innovation regarding potential funding for agriculture planning. Correspondence: C-1 Helping Communities plan for an Agriculture Future (referred from January 25, 2011 meeting) C-2 May 31, 2011 letter from the Regional Board regarding Food Security C-3 Re: Strengthening Farming–Residential Uses in ALR Consultation a) Background; b) Draft by-law standard for residential uses in the ALR c) Consultation survey
Agriculture Advisory Committee June 21, 2011 Meeting Minutes Page 2
Adoption of the Agenda:
2) Adoption of the Reports: Agenda (continued) R-1 February 15, 2011 report from Wayne Hiebert, Committee Chair, regarding status of Committee recommendations forwarded to the Regional Board. (for information) R-2 May 3, 2011 report from Tim Caton, NEIPC Committee Chair, regarding Committee recommendations forwarded to the Regional Board. (for information) New Business: NB-1 Identification of other organizations that could participate on the AAC NB-2 Scentless Chamomile / carbon credits by replacing crops with trees NB-3 Disposal of concrete NB-4 Recognition - Mrs. Debbie Kunz
MINUTES:
3) M-1 AAC MOVED by Maurice Fines, SECONDED by Jill Copes, Mtg. Min that the Agriculture Advisory Committee Meeting Minutes of January 25, of Jan 25, 2011 2011 be adopted. CARRIED.
BUSINESS ARISING FROM THE MINUTES:
4) Item #5 re: It was noted that the AAC’s concerns with the development of multi well pad sites draft Rural OCP could be alleviated if the Oil and Gas Commission could provide additional information. It was suggested that the AAC schedule a special meeting with the Agricultural Land Commission (ALC) and Oil and Gas Commission (OGC) to enhance communication on industrial development taking place. Mr. Purdon advised that the OGC and ALC are currently preparing updates to the Delegation Agreement. There was general consensus that such a meeting should take place in the near future.
5) Item #6 re: Mr. Simard updated members on the enforcement matter regarding the Non-farm use of non-farm use of agricultural lands on Lot 16, Plan 3986, St. John Indian Reserve agricultural lands #712, Township 85, Range 18, W6M, PRD, except Plans 18648 and Plan EPP713 (Samuel Ranch Ltd.). He noted that the Regional Board will be addressing a report at the June 23, 2011 Board meeting on this matter.
MOVED by Heather Hanson, SECONDED by Judy Madden, that this item be tabled to later in the meeting when the report is available for Committee review. CARRIED.
CORRESPONDENCE:
6) C-3 re: The Ministry of Agriculture is developing a draft by-law standard for residential Residential uses uses in the ALR to guide local governments. This standard would provide local in the ALR governments with criteria to assist them when developing by-laws. The proposed consultation by-law would regulate size, location and footprint of yard area.
Currently Regional District by-laws limit two residences per title, specify distances from property line, but does not specify limits on size or where residence can be constructed on the property.
Agriculture Advisory Committee June 21, 2011 Meeting Minutes Page 3
DELEGATION:
7) D-1 re: Mr. Wally Happychuk, Business Development Manager, Grande Prairie; Farm Credit and Mr. Wes Anderson, Senior Relationship Manager, Dawson Creek – Farm Canada Credit Canada were in attendance to provide members with an update on Farm Credit programs available.
Farm Credit Canada (FCC) is a federal Crown Corporation dedicated to financing in all sectors of agriculture including primary producers, value-added enterprises and agri-businesses, profits go back into lending. Loans are based on need, i.e. flexi loans; advancer; advancer plus; transition loans (assist in farm transfers.) Loans are available for land purchases, equipment, bins/buildings, livestock crop inputs and equipment. FCC has grown from being a lender of “last resort” to being recognized as the primary lender in the agriculture industry.
The Chair thanked Mr. Happychuk and Mr. Anderson for their presentation.
8) D-2 re: The Chair welcomed Ms. Tammy Danshin, Regional Manager, Northeast, Rural Agricultural BC Secretariat, Ministry of Jobs, Tourism and Innovation to the meeting to Planning funding provide information on potential funding for agriculture plans. Under the and Investment Agriculture Foundation of BC a local government agricultural planning program was created to support projects that will lead to development of agricultural area plans within the Regional Districts. For local governments, the C-1 re: benefits of developing an agricultural plan could result in a reduction of Community Plans urban / rural conflict, improved local economic activity from farming, consistency for Agriculture with provincial policy and legislation, etc.
Is the Regional District interested in developing an agricultural plan? The plan would work complimentary with existing OCP’s and Rural Plans? There are a number of good models that could be followed, however there is a need to identify our key issues as the northeast has its own specific requirements i.e. land use priorities, water policies, wildlife, oil and gas, preservation of agriculture land, weed control, etc. It was noted that in order for the agriculture plan to be successful all stakeholders would have to “buy in” to the plan and contribute to its creation, i.e. ALC planners, OGC, etc.
MOVED by Lori Ackerman, SECONDED by Heather Hanson, that the Agriculture Advisory Committee recommend to the Regional Board that Mr. Bob Purdon, Oil and Gas Commission and a representative from the Agricultural Land Commission be invited to a future Agriculture Advisory Committee meeting to discuss (1) multi well pads and their effects on agriculture and (2) possible participation in the development of an Agricultural Area Plan. CARRIED.
The Chair thanked Ms. Danshin for attending.
9) Recess The meeting recessed for lunch at 12:25 p.m.
10) Reconvene: The meeting reconvened at 1:00 p.m.
11) 6) C-3 re: Members reviewed the survey questions. Mr. Simard advised that he will Residential uses forward a completed survey with the Committee’s responses. in the ALR (contd)
12) Item #6 MOVED by Jill Copes, SECONDED by Maurice Fines, re: non-farm that Item #6 “non-farm use of agricultural lands” be lifted from the table. use of ag lands CARRIED.
Agriculture Advisory Committee June 21, 2011 Meeting Minutes Page 4
12) Item #6 The owner has submitted a rezoning application, which the Regional Board will be (continued) considering at its June 23 meeting. The Regional District will be requesting the owner to place a restrictive covenant to restrict the number of dwellings on one of the owner’s other A-2 zoned properties, from two dwellings to one dwelling. The owner must also meet the conditions outlined in ALC Resolution #162/2011.
MOVED by Maurice Fines, SECONDED by Heather Hanson, that the Agriculture Advisory Committee recommend to the Regional Board, that as an alternative to a restrictive covenant being placed on a separate parcel owned by Samuel Ranch Ltd. restricting the number of dwellings; that prior to consideration of final reading the owner register a restrictive covenant preventing any subdivision on the subject property, including the consolidated parcel required by the ALC. CARRIED.
NEW BUSINESS:
13) NB-1 re: The Peace River Forage Seed Association was identified as another group other groups for possible participation on the AAC. participation
14) NB-2 re: Members were advised that trees are being planted on agriculture land to Scentless obtain carbon credits. The property has an infestation of Scentless Chamomile Chamomile which will require extensive monitoring for some time. Ms. Armagost, Invasive Plant Program Manager advised that the Regional District will be forwarding a letter to the property owner requesting a written response outlining their long term management plan for the Scentless Chamomile.
15) NB-3 re: Mr. Fines inquired on the disposal of concrete, could it be used as erosion disposal of control on the farm? Mr. Fines was advised to contact the Ministry of Environment concrete as there could be some environmental concerns i.e. does the concrete contain asbestos. It was noted that the Regional District accepts clean, broken up concrete (with no rebar) at its landfills.
16) NB-4 re: MOVED by Frank Breault, SECONDED by Maurice Fines, letter of that a letter be forwarded to Mrs. Debbie Kunz, expressing the Committee’s appreciation appreciation for her dedication, knowledge and contributions to land use planning for agriculture and its rural residents. CARRIED.
17) Committee MOVED by Jill Copes, SECONDED by Frank Breault, report that the recommendations from the Agriculture Advisory Committee Meeting of June 21, 2011 be recommended to the Regional Board for approval. CARRIED
18) Adjournment: MOVED by Maurice Fines, SECONDED by Heather Hanson, that the meeting be adjourned.
The meeting adjourned at 2:30 p.m.
______Wayne Hiebert, Suzanne Garrett, Chair Corporate Services Coordinator
PEACE RIVER REGIONAL DISTRICT
Solid Waste Committee Meeting Notes
DATE: Thursday, June 23, 2011
TIME: 12:20 p.m.
PLACE: Best Western Hotel Conference Room, Tumbler Ridge, BC
PRESENT: Director Tim Caton, Electoral Area ‘E’, Committee Chair Director Bruce Lantz, City of Fort St. John Director Evan Saugstad, District of Chetwynd Director Arthur Hadland, Electoral Area ‘C’ Shannon Anderson, General Manager of Environmental Services Kim Frech, Chief Financial Officer, 12:50 p.m. Jeff Rahn, Manager of Solid Waste Services Suzanne Garrett, Corporate Services Coordinator
1) Call to Order: The meeting was called to order at 12:20 p.m.
2) Adoption of the MOVED by Director Saugstad, SECONDED by Director Hadland, Agenda that the Solid Waste Committee agenda for the June 23, 2011 meeting, be adopted. CARRIED.
Minutes: M-1 Solid Waste Committee Meeting Minutes of February 14, 2011 Business Arising from the Minutes: Correspondence: C-1 June 8, 2011 letter from the North Peace Seniors Housing Society regarding a request to waive tipping fees for a demolition project. C-2 (handout) June 20, 2011 letter from Excel Transportation Inc. regarding a request to extend the Rural Waste Hauling Contract Delegations: Reports: R-1 May 31, 2011 report from Jeff Rahn, Manager of Solid Waste Services, regarding transfer station construction sites for 2012 and 2013. R-2 (handout) Solid Waste Summary Report from Kim Frech, CFO. New Business: NB-1 update on Eco-Depot
MINUTES:
3) M-1 MOVED by Director Saugstad, SECONDED by Director Lantz, SWC Mtg. Min. that Solid Waste Committee Meeting Minutes of February 14, 2011 of Feb 14, 2011 be adopted. CARRIED.
BUSINESS ARISING FROM THE MINUTES:
4) M-1, Item #6 Director Caton inquired if the Ministry of Environment has contacted the landowner re: Chetwynd affected by the leachate pond release incident in the Chetwynd area. Ministry staff landfill were to contact the landowner to answer any questions pertaining to the incident. Mr. Rahn advised that he would follow-up with Ministry staff.
Peace River Regional District Solid Waste Committee Meeting Minutes of June 23, 2011
CORRESPONDENCE:
5) C-1 re: request to The North Peace Seniors Housing Society is requesting that the Regional District waive tipping fees waive its tipping for its demolition project of the “Sunset Home” project. The Society is a Non-Profit Organization.
MOVED by Director Hadland, SECONDED by Director Saugstad, that the Solid Waste Committee recommends to the Regional Board that a letter be forwarded to Mrs. Marion Ewasiuk, New Development Chair, North Peace Seniors Housing Society of Fort St. John, advising that the Regional District will reduce the tipping fee requirement by 50% subject to the Society sorting the demolition material and removing all recyclable materials. CARRIED.
6) C-2 re: request Excel Transportation Inc. is requesting an extension to the Rural Waste Hauling to extend Contract – Part I – Tumbler Ridge / Hudson’s Hope. The current contract expires contract in November 2011. Excel is proposing an increase of 10% to the original bid price of $197.49 per tip. This would increase the per tip cost of $217.24 plus taxes. They are also proposing an annual increase of 2.5% for labour.
MOVED by Director Lantz, SECONDED by Director Hadland, a) that the staff be authorized to contact Excel Transportation Inc., to ascertain if they are willing to extend the Rural Waste Hauling Contract – Part I – Tumbler Ridge / Hudson’s Hope at the current contract rate; and b) if Excel Transportation Inc., is not in agreement that the contract be tendered prior to the expiration date of November 1, 2011. CARRIED.
REPORTS:
7) R-1 re: transfer Six new transfer station facilities were approved for construction in the 2011 station construction Financial Plan. These sites include Tomslake, Kelly Lake, Wonowon, sites for 2012 and Pink Mountain, Rose Prairie and Prespatou. The Prespatou site is being constructed 2013 as an alternate to the Upper Halfway site due to processing delays at the Integrated Land Management Bureau (ILMB) in obtaining Crown tenure for the required parcel of land. The Upper Halfway site will proceed at a later date.
The sites selected require approval for the following reasons: - The public tender for waste hauling and site operations, which is being drafted for the six transfer stations being constructed this year, should include those facilities that would be developed in 2012 to facilitate contract management and use the bids received to formulate the 2012 site operations budget. - Given the delays at ILMB for processing Crown grant applications, any land tenure requirements can be determined and arranged for this year. - Approval will allow staff to schedule public meetings within the affected local communities to advise of site development plans as well as solicit public input on operational considerations.
2
Peace River Regional District Solid Waste Committee Meeting Minutes of June 23, 2011
REPORTS: (continued)
7) R-1 re: The proposed sites for 2012 will take care of the entire West Peace as well as the proposed transfer South Peace between the Pine River and Dawson Creek. The existing sites would stations then be decommissioned and removed from the current hauling contract held by Graydon Contracting Ltd.
The Dawson Creek Transfer Station is operating as a Tier 1. Tumbler Ridge and Hudson’s Hope transfer station will require modifications for conversion to a Tier 1 status, namely provision of bulky waste, metals and wood collection, plus bins for recycling. This work is scheduled for 2013, however tipping fees will be collected at Tumbler Ridge and Hudson’s Hope in order to harmonize with the collection of fees at all Regional District sites.
In total, there would be 19 transfer stations with controlled access, attendants, and specified hours/days of operation as per the objectives of the Regional Solid Waste Management Plan. This compares with 39 existing transfer stations – the majority of which have unrestricted access.
MOVED by Director Saugstad, SECONDED by Director Hadland, that the Solid Waste Committee recommends to the Regional Board that approval for the construction of the following new transfer stations be included in the 2012 Financial Plan: Tier 1 – Groundbirch Tier 2 – Upper Halfway, Lone Prairie, Hasler Flats, and Moberly Lake CARRIED.
MOVED by Director Hadland, SECONDED by Director Saugstad, that the Solid Waste Committee recommends to the Regional Board that approval for the construction of the following new transfer stations be included in the 2013 Financial Plan: Tier 1 – Doe River and Cecil Lake Tier 2 – Buick Creek, Goodlow and Doig River CARRIED.
MOVED by Saugstad, SECONDED by Director Hadland, that the Solid Waste Committee recommends to the Regional Board that a letter be forwarded to the Honourable Christy Clark, Premier of BC, with copies to all applicable Ministries, regarding the lack of staffing at the Integrated Land Management Bureau (FrontCounter BC), and the direct economic impacts to the region as a result of the excessive time delays for Crown Land tenure applications. CARRIED.
8) R-2 re: MOVED by Director Saugstad, SECONDED by Director Lantz, Solid Waste that the Regional Solid Waste Management Summary Report, for the period Summary report ending June 30, 2011, be accepted as presented. CARRIED.
3
Peace River Regional District Solid Waste Committee Meeting Minutes of June 23, 2011
NEW BUSINESS:
9) NB-1 re: The Eco-Depot Recycling Centre contract has been extended to the end of July Eco-Depot 2012. Staff advised that the program has been working well. A committee, comprised of representatives from the Regional District and member municipalities will be formed in the future for the purpose of establishing a specific direction for a fully integrated municipal and rural recycling program.
Director Lantz expressed concern regarding the requirement for material separation at the Eco-Depot Recycling Centre, which he felt was a disincentive to recycling. He suggested that the recycling centre have staff on site to provide material separation.
10) NB-2 re: Committee members expressed their appreciation to staff for the recent set of Newspaper newspaper articles regarding solid waste management. This type of communication articles with the public is an asset.
11) Committee MOVED by Director Lantz, SECONDED by Director Hadland, Report that the recommendations from the Solid Waste Committee Meeting of June 21, 2011 be recommended to the Regional Board for approval.
CARRIED.
12) Adjournment MOVED by Director Hadland, SECONDED by Director Saugstad, that the meeting be adjourned. CARRIED.
The meeting adjourned at 1:00 p.m.
______Director Tim Caton S. Garrett Chair, Solid Waste Committee Corporate Services Coordinator
4
PEACE RIVER REGIONAL DISTRICT SPECIAL ELECTORAL AREA DIRECTORS’ COMMITTEE MEETING MINUTES
DATE: July 5, 2011 TIME: 9 a.m. PLACE: Regional District Office Boardroom, Dawson Creek, BC PRESENT: Directors: Director Karen Goodings, Electoral Area ‘B’ and Meeting Chair Director Wayne Hiebert, Electoral Area ‘D’ Director Tim Caton, Electoral Area ‘E’ Director Arthur Hadland, Electoral Area ‘C’ (9:25 a.m.) Staff: Bruce Simard, General Manager of Development Services Jodi MacLean, South Peace Land Use Planner Barb Coburn, Recording Secretary
1) Call to Order Chair Goodings called the meeting to order at 9:20 a.m.
DIRECTOR’S NOTICE OF NEW BUSINESS:
None.
ADOPTION OF AGENDA:
2) July 5, 2011 Agenda MOVED by Director Hiebert, SECONDED by Director Caton, that the Electoral Area Directors’ Committee agenda for the July 5, 2011 meeting be adopted: Call to Order: Director Goodings to Chair the meeting Director’s Notice of New Business: Adoption of Agenda: Minutes: M-1 Electoral Area Directors’ Committee Meeting Minutes of June 16, 2011. Business Arising from the Minutes: Delegations: Correspondence: C-1 June 29, 2011 email invitation from Janet Banman, BC Grain Producers Association to the focus group meeting in Dawson Creek or Fort St. John. Reports: R-1 June 30, 2011 report from Jodi MacLean, South Peace Land Use Planner regarding changes to the Rural Official Community Plan. New Business: NB-1 Diary: Adjournment: CARRIED.
Page 1 of 3 Peace River Regional District Special Electoral Area Directors’ Committee Meeting Minutes July 5, 2011
MINUTES: 3) M-1 MOVED by Director Caton, SECONDED by Director Hiebert, EADC meeting minutes of that the Electoral Area Directors’ Committee Meeting minutes of June 16, 2011 be adopted. June 16, 2011 CARRIED.
CORRESPONDENCE:
4) C-1 MOVED by Director Caton, SECONDED by Director Hiebert, Re: BC Grain Producers that the Electoral Area Directors' Committee recommend to the Regional Board that the Association invitation to attendance by the Electoral Area Directors at one of the focus group meetings sponsored by the focus group meeting BC Grain Producers Association, either Thursday, July 7, 2011 at 11 a.m. at the BC Grain Producers Association Research Centre Conference Room, 401 114 Avenue, Dawson Creek, BC or on Friday, July 8, 2011 at 9 a.m. in the Quality Inn Northern Grand at Plaza 1, 9830 100 Avenue, Fort St. John, BC, be ratified. CARRIED.
REPORTS: 5) R-1 Jodi MacLean, South Peace Land Use Planner explained to the directors that the changes made Re: Rural OCP to the Rural Official Community Plan being discussed today is an accumulation of comments and suggestions made by the directors, from residents by written comment or at public meetings, from ministry referral responses, and from the Regional District’s lawyers. The changes are highlighted in red font and the deletions are indicated by striking out the wording. The directors reviewed the document, page by page, with Mr. MacLean.
The following are the suggested amendments to be made prior to presenting the Rural Official Community Plan to the Board for second reading: - Page 1 - Introduction, insert ‘stewardship of resources’ in the statement; - Page 11 - Goal 6; Objective i., insert the word ‘shared’ to indicate the Peace River is a shared water source; - Page 11 - Goal 9 Objective a., insert ‘non-agriculture’ to read enhancing alternative non- agriculture areas; - Page 13 - insert Policy 6 ‘The Regional District may prepare a more specific regulatory policy for developments associated with wind power.’ also add to the workplan; - Page 14 - Policy 6 place a period after the number 2 and add ‘may be considered’ and ‘as regulated by zoning by-laws’, to read Exceptions may be considered . . and at the end of the statement ‘as regulated by zoning by-laws. - Page 14 - 3.2.4 – (a) add ‘neighbouring operations or farming operations’ regarding negatively impacting neighbouring . . . ; - Page 14 – add ‘of’ to read west of the community. . .;
RECESS The meeting recessed for lunch at 12 p.m.
RECONVENE The meeting reconvened at 12:45 p.m.
REPORTS (CONTINUED): 5) R-1 (continued) The Directors continued to discuss the Rural Official Community Plan by reviewing each page. Rural OCP Following are more suggested amendments : - Page 15 - noted that there are two policies numbered ‘4’; - Page 29 - Maps 4 and 5 of Schedule C - add forestry sites;
Page 2 of 3 Peace River Regional District Special Electoral Area Directors’ Committee Meeting Minutes July 5, 2011
REPORTS (CONTINUED):
5) R-1 (continued) - Page 29 - Policy 4, to read the same as for the North Peace Fringe Area Official Community Rural OCP Plan, including the footnote; - Page 31 - Policy 8, change ‘a participant’ to ‘aware of’ to read the Regional District is aware of the review process . . Site C . . - Page 32 - Policy 9, add ‘meaningful’ to read meaningful mitigations; - Page 35, Policy 12, remove the word ‘major’ to read and roads; Page 35 - add two new policies: - Policy 20 regarding petroleum development roads be built to Ministry of Transportation and Infrastructure standards; and - Policy 21 regarding encouraging the Ministry of Transportation and Infrastructure and CN Rail to upgrade and maintain rail crossings; and Page 42, number 1; add ‘and recharge’ to read capture and recharge areas;
A discussion regarding proposed public meetings after second reading of the by-law ensued. The Committee agreed that three public hearing meetings are to be held; one in Chetwynd, one in Dawson Creek at the Peace River Regional District office and one in Montney.
Chari Goodings thanked Jodi for the update. The Directors also expressed their appreciation for the time and effort he has put into drafting the document.
6) Adjournment MOVED by Director Hiebert, SECONDED by Director Caton, that the meeting adjourn. CARRIED. The meeting adjourned at 2:30 p .m.
Karen Goodings, Chair Barb Coburn, Recording Secretary
Page 3 of 3
Board Meeting Highlights
MUNICIPAL INSURANCE ASSOCIATION June 2011 of British Columbia
New Board Member Appointed Board Elections
The MIABC welcomed a The terms of the four new member to its Board Group Representa- as Councillor Debra Kozak tives and the Re- of the City of Nelson was gional District Repre- appointed by the Associa- sentative come up for tion of Kootenay Boundary election at Septem- Local Governments to fi ll ber’s Annual General the balance of the term of Meeting. Any elected Director Heath Slee. Direc- offi cial or staff member of an MIABC member tor Slee, who spent three may be nominated for one of these positions. productive years on the MIABC Board, resigned Please contact the MIABC offi ce for nomina- to devote more time to his new role as UBCM tion details. First Vice President.
2010 Dividends to be Distributed
The Board declared a $1.27 million dividend for the 2010 fi scal year. It will be distributed to MIABC members in the next quarter. This brings the total dividends distributed over the last fi ve years to $5.7 million. The MIABC fi rst began returning money to its members in 2002 by sub- sidizing reinsurance costs. By 2006 $7.3 million was returned to mem- bers in this way. This was replaced by dividends following the 2005 fi s- cal year. Since then over $8 million in dividends have been distributed, bringing the total funds returned to MIABC members to $15.3 million. This represents a return of 11.25% of the total costs paid by members over the last ten years. During that time MIABC assessments have increased an average of 3.7% annually (over the past nine years the MIABC’s annual average cost increase has been only 0.6%) before taking dividends into account.
Risk Management Department
The Board moved to expand the MIABC’s Risk Management Department with the creation of two new positions – Risk Management Co-ordinator and Risk Management Analyst. Lindsay Nilsson, who has spent fi ve years in the MIABC’s Legal Department as a Staff Lawyer, has been appointed the Risk Man- agement Coordinator. Keith Gibson remains as the Risk Management Advisor. The remaining position will be fi lled in 2012.