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Minutes Tuesday 17 February 2015

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Minutes Tuesday 17 February 2015 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 MINUTES TUESDAY 17 FEBRUARY 2015 Glenlyon Hall Barkly Street, Glenlyon Commencing 6:00PM CONTENTS PAGE 1. ACKNOWLEDGEMENT OF TRADITIONAL OWNERS ............................................ 4 2. OPENING OF MEETING .......................................................................................... 4 3. APOLOGIES ............................................................................................................. 5 4. DECLARATIONS OF CONFLICTS OF INTEREST ................................................... 5 5. CONFIRMATION OF MINUTES ............................................................................... 5 6. NOTICES OF MOTION ............................................................................................ 6 6.1. NOTICE OF MOTION – TOWN CRIER FOR HEPBURN SHIRE ................... 6 7. ITEMS OF URGENT BUSINESS ................................................................................ 7 8. PRESENTATION OF COUNCILLOR REPORTS ....................................................... 8 9. PUBLIC PARTICIPATION TIME .............................................................................. 15 9.1. PETITION – SAVE THE DAYLESFORD POOL (AND SURROUNDS) .......... 15 9.2. QUESTIONS ................................................................................................ 17 9.3. REQUESTS TO ADDRESS COUNCIL ......................................................... 19 10. STATUTORY PLANNING REPORTS ....................................................................... 20 11. OFFICERS’ REPORTS ............................................................................................. 21 11.1. HEPBURN COMMUNITY AND COUNCIL SERVICES HUB - DESIGN AND CREATE UPDATE ........................................................................................ 21 ATTACHMENT 1 - EXTRACT OF ONLINE 'CHANGE.ORG' PETITION . 25 11.2. KERBSIDE COLLECTION EXTENSION POLL RESULTS ............................ 27 2 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 11.3. FINANCIAL REPORT - AS AT 31 DECEMBER 2014 ................................... 35 ATTACHMENT 2 - FINANCIAL REPORT AS AT 31 DECEMBER 2014 ... 38 ATTACHMENT 3 - 2014/15 CAPITAL WORKS PROGRAM – AS AT 31 DECEMBER 2014 ................................................................................... 42 11.4. ROAD SAFETY CONCERNS - INTERSECTION OF RAGLAN STREET, EAST STREET AND DAYLESFORD-MALMSBURY ROAD, DAYLESORD ............ 46 11.5. APPLICATION FOR ADDITIONAL ELECTRONIC GAMING MACHINES AT THE ROYAL HOTEL, DAYLESFORD ........................................................... 49 11.6. LICENCE RENEWAL – CRESWICK DISTRICT NEWS INCORPORATED – TO OCCUPY PARTS OF THE CRESWICK VISITOR INFORMATION CENTRE ...................................................................................................... 54 ATTACHMENT 4 - DRAFT THREE YEAR LICENCE – CRESWICK DISTRICT NEWS INCORPORATED ............................................................ 57 11.7. APPOINTMENT OF COMMITTEE MEMBERS TO THE LYONVILLE HALL SPECIAL COMMITTEE ................................................................................ 67 11.8. RECORD OF ASSEMBLIES OF COUNCILLORS ......................................... 70 ATTACHMENT 5 - RECORDS OF ASSEMBLIES OF COUNCILLORS .... 73 12. COUNCIL SPECIAL COMMITTEES (SECTION 86) ................................................ 83 12.1. MINUTES OF SPECIAL COMMITTEES (SECTION 86) ............................... 83 ATTACHMENT 6 - LETTER FROM THE CRESWICK MUSEUM SPECIAL COMMITTEE DATED 5 FEBRUARY 2015 ................................................... 86 13. COUNCIL ADVISORY COMMITTEES .................................................................... 89 13.1. MINUTES OF ADVISORY COMMITTEES ................................................... 89 14. CONFIDENTIAL ITEMS .......................................................................................... 91 14.1. CLOSURE OF MEETING TO MEMBERS OF THE PUBLIC ......................... 91 14.2 CONFIDENTIAL - CONTRACT H501-2014 - CLEANING OF PUBLIC CONVENIENCES AND OTHER LISTED FACILITIES (BARBECUES OPTIONAL) 15. RE-OPENING OF MEETING TO PUBLIC .............................................................. 92 16. CLOSE OF MEETING ............................................................................................. 92 AARON VAN EGMOND CHIEF EXECUTIVE OFFICER 17 FEBRUARY 2015 3 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 1. ACKNOWLEDGEMENT OF TRADITIONAL OWNERS We would like to acknowledge we are meeting on Jaara people country, of which members and elders of the Dja Dja Wurrung community and their forebears have been custodians for many centuries. On this land, the Jaara people have performed age old ceremonies of celebration, initiation and renewal. We acknowledge their living culture and their unique role in the life of this region. 2. OPENING OF MEETING PRESENT: Mayor Councillor Kate Redwood AM, Deputy Mayor Councillor Neil Newitt, Birch Ward Councillor Pierre Niclas, Coliban Ward Councillor Sebastian Klein, Creswick Ward Councillor Don Henderson, Creswick Ward Councillor Greg May, Holcombe Ward Councillor Bill McClenaghan. IN ATTENDANCE: Chief Executive Officer Aaron van Egmond, General Manager Corporate Services Grant Schuster, General Manager Community Services Kathleen Brannigan, General Manager Infrastructure Bruce Lucas, Governance and Corporate Support Officer Mary Dancuk. STATEMENT OF COMMITMENT “WE THE COUNCILLORS OF HEPBURN SHIRE DECLARE THAT WE WILL UNDERTAKE ON EVERY OCCASION TO CARRY OUT OUR DUTIES IN THE BEST INTERESTS OF THE COMMUNITY AND THAT OUR CONDUCT SHALL MAINTAIN THE STANDARDS OF THE CODE OF GOOD GOVERNANCE SO THAT WE MAY FAITHFULLY REPRESENT AND UPHOLD THE TRUST PLACED IN THIS COUNCIL BY THE PEOPLE OF HEPBURN SHIRE” 4 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 3. APOLOGIES Nil 4. DECLARATIONS OF CONFLICTS OF INTEREST Nil 5. CONFIRMATION OF MINUTES RECOMMENDATION 5.1 That the Minutes of the Ordinary Meeting of Council held on 20 January 2015 (as previously circulated to Councillors) be confirmed as required under Section 93 (2) of the Local Government Act 1989. MOTION 5.1. That the Minutes of the Ordinary Meeting of Council held on 20 January 2015 (as previously circulated to Councillors) be confirmed as required under Section 93 (2) of the Local Government Act 1989. Moved: Councillor Don Henderson Seconded: Councillor Neil Newitt Carried. 5 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 6. NOTICES OF MOTION 6.1. NOTICE OF MOTION – TOWN CRIER FOR HEPBURN SHIRE Date: 3 February 2015 NOTICE OF MOTION 6.1.1 That Council contacts The Australasian Guild of Town Criers asking them to appoint a Town Crier for the Shire. 6.1.2 That the Guild be given the option of appointing a Deputy Town Crier. BACKGROUND Town Criers were a part of early communication to the public. Records show that most towns had a person who was appointed to the role. Neighbouring shires such as Ballarat, Moorabool and Central Goldfields have appointed Town Criers. The appointment of a Town Crier allows the appointed person or deputy to be called upon to announce important events on a voluntary basis, and also to compete in competitions representing the Shire. A major competition is to be held in Hepburn Springs in mid March this year. The guild appoints the person based upon character and skill and can also appoint a deputy where another crier exists within a shire. Town Criers are bound by a strict code of behaviour and are forbidden to involve themselves in politics or controversy. The appointment fits in well with our towns gold heritage as criers were on almost all goldfields. Sovereign Hill Ballarat had a Town Crier from their early days and that crier is currently the City of Ballarat crier and also the president of the Australasian Guild of Town Criers. There is no cost to Hepburn Shire and criers attend or involve themselves by invitation. The appointment will add colour to our various street activities and festivals. Councillor Name: Don Henderson Councillor Signature: Chief Executive Officer Signature: Aaron van Egmond 6 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 MOTION 6.1.3 That Council contacts The Australasian Guild of Town Criers asking them to appoint a Town Crier for the Shire. 6.1.4 That the Guild be given the option of appointing a Deputy Town Crier. 6.1.5 That Council withholds the right to remove the title of Town Crier or Deputy Town Crier at any time that it sees fit. Moved: Councillor Don Henderson Seconded: Councillor Bill McClenaghan Carried. 7. ITEMS OF URGENT BUSINESS Nil 7 ORDINARY MEETING OF COUNCIL 17 FEBRUARY 2015 8. PRESENTATION OF COUNCILLOR REPORTS MAYOR’S REPORT Councillor Kate Redwood AM, Birch Ward This month I have had reason to reflect more than once that delivering a high standard of governance in local government is not for the faint hearted. We Councillors are here to ensure the delivery of a range of services and programs consistent with the powers vested in us under legislation and within budget constraints, to the best of our ability. Due diligence obligations mean that we can be as culpable for the Council delivering poorly, delivering too much or not delivering at all. The Hepburn Hub project has been a priority for me, in listening to members of the community, in endeavouring to communicate why the project is being undertaken, what the status of work to date is, and what the process is from here. It seems very hard to get the message through that this is a staged project and Council has not made a decision
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