AGENDA Regular Agenda Meeting 7:30 PM - Monday, May 6th, 2019 Council Chambers
Page
1. CALL TO ORDER
1.1. Mayor Coyne calls the Regular Meeting of Council to order.
2. ADOPTION OF AGENDA
2.1. May 6th, 2019 Regular Meeting of Council
Recommendation: THAT Council adopt the May 6th, 2019 Regular Meeting of Council Agenda.
3. ADOPTION OF MINUTES
3.1. April 15th, 2019 Regular Meeting of Council 7 - 11
Recommendation: th THAT the minutes of the April 15 , 2019 Regular Meeting of Council be adopted. Regular Agenda - 15 Apr 2019 - Minutes - Pdf
4. PETITIONS AND DELEGATIONS
4.1. Each delegation shall be limited to a fifteen (15) minute presentation unless a longer period is agreed to by a 2/3 majority vote of Council members present.
The Town of Princeton Council, by resolution carried unanimously, provides an opportunity for individuals to address Council, as per Delegations/Petitions, with regard to items included in the agenda, excluding bylaws in which a public hearing/consultation period has been held. Council reserves the right to refuse an individual to speak if that individual has spoken at previous meetings regarding an item. Individuals wishing to participate in this opportunity are required to put their name on this list and reference the agenda item that is to be addressed. Each person will have a maximum of fifteen (15) minutes, at Council’s discretion, to bring forward their comments.
4.2. 2018 Financial Statements Brent Ashby with the Town’s Auditors, KPMG, provides Council with the financial statements for the Town of Princeton as of December 31st, 2018.
5. UNFINISHED BUSINESS
5.1. TOTA MRDT Feasibility Study Process 13 - 16 Recommendation: THAT Council support the Municipal and Regional District Tax (MRDT) process through the Thompson Okanagan Tourism Association (TOTA) supplying independent consulting services to explore the operator’s views and position on establishing the MRDT tax for the Town of Princeton on its own OR as part of the Similkameen Valley as a whole. TOTA MRDT Report To Council Town of Princeton Delegation Request April 15 2019
Regular Agenda - May 6th, 2019- 7:30 PM
6. STAFF REPORTS
6.1. Net Zero Waste-Organic Infrastructure Program 17 - 22
Recommendation: THAT Council approve the Town providing a letter of support in principal, for the RDOS and Net Zero Waste’s application for “organics infrastructure program funding” to the Province. Net Zero Waste Support Net Zero Waste
6.2. Arena Chiller- Award Project Contract 23 - 27
Recommendation: THAT Council awards the Princeton Arena Chiller replacement project to Norlock Refrigeration and Controls (#13 – 4524 Eldorado Ct. Kelowna BC) for the sum of $119,350.00 plus taxes;
AND THAT staff oversees the project to completion as per the terms of reference included in the RFP. Report- Award Chiller Project Arena Chiller RFP
7. COUNCIL REPORTS
7.1. Council provides verbal reports.
7.2. Princeton & District Community Market 29 - 42
Recommendation: THAT Council approve the 2019-2021 Terms of Reference and Rules of Operation for the Princeton & District Community Market Committee as attached.
Terms of Reference - Princeton and District Community Market Princeton and District Community Market-Rules of Operation
7.3. Arts, Culture & Heritage Advisory Committee 43 - 45
Recommendation: THAT Council appoint the following members to the Arts, Culture & Heritage Advisory Committee:
Princeton Community Arts Council - Isobel Mantle and Shirley Freding Princeton & District Museum and archives- Dawn Johnson Upper Similkameen Indian Band - Brenda Gould Vermilion Forks Metis Society -Renee Hartwell Performing Arts representative - Dayton Wales Princeton Traditional Music Society - Rika Reubsaat Granite Creek Preservation Society - Dawn Gardner Community Members at Large - Marjorie Holland and Guadalupe Ogrinc Members of Council - Mayor Spencer Coyne and Councillor George Elliott Arts, Culture & Heritage Advisory Committee - TOR
Page 2 of 140 Regular Agenda - May 6th, 2019- 7:30 PM
8. CORRESPONDENCE RECEIVE AND FILE
8.1. Letter from Cheryl Gallant, M.P. 47 - 48 Information on Bill C-68 - changes to the Fisheries Act.
Recommendation: THAT Item 8.1 be received and filed. Letter from Cheryl Gallant - M.P.
9. CORRESPONDENCE ACTION REQUESTED
9.1. 8th Annual SD 58 Student PowWow 49 - 51
Recommendation: THAT Council attend the 8th Annual SD58 Student Pow Wow being held on May 22nd, 2019 at 9:30 am to 2:30 pm at the Lower Nicola Indian Band Arbor in Merritt, BC as available. SD 58 Invitation Student Powwow 2019
9.2. Letter from the Princeton Fall Fair Association 53 The Fall Fair is requesting approval for the Town of Princeton staff to print the Fall Fair Exhibitor's Booklet and the Fall Fair will provide the paper and assembling of the booklet.
Recommendation: THAT the Town of Princeton continue, as in the past, to print the Fall Fair Exhibitor's Booklet, with the Fair Board providing the paper and assembling the booklet. Letter from the Princeton Fall Fair Association
9.3. Letter from the Princeton Traditional Music Society 55 The Traditional Music Society is requesting the following: • that the grant in aid be directly received (in the past, the Town of Princeton has had the Society submit a invoice to be paid directly by the Town); and • the Society would like permission to hang banners on our new arches/gateways on Bridge Street and Vermilion Avenue.
Recommendation: THAT Council continue with the same process, as in the past, with the grant in aid funds and have the society submit an invoice for payment by the Town (as discussed during grant in aid deliberations);
AND THAT the request to hang banners on the arches/gateways be referred to staff . Princeton Traditional Music Society
9.4. Seventh Annual Amazing Literacy Race - May 16th, 2019 57 - 58 The Seventh Annual Amazing Literacy Race will be held on Thursday, May 16th, 2019. The Race involves approximately 100 Vermilion Forks Elementary School Students.
Princeton Leaders for Literacy are requesting the Town's support for the event with the following: • use of the public washrooms from 9:00 am until 2:00 pm; • use of Veterans Square and Splash Park; Page 3 of 140 Regular Agenda - May 6th, 2019- 7:30 PM
• garbage and recycling cans; • use of the Town's tent and gazebo; and • the use of tables and chairs.
Recommendation: THAT Council support the Seventh Annual Amazing Literacy Race being held on Thursday, May 16th, 2019 with the following:
• use of the public washrooms from 9:00 am until 2:00 pm; • use of Veterans Square and Splash Park; • garbage and recycling cans; • use of the Town's tent and gazebo; and • the use of tables and chairs. Princeton Leaders for Literacy
9.5. Housing Needs Report - Funding Announcement 59 - 77 A new funding program is receiving applications from Local Governments to support the development of a Housing Needs Report. A Housing Needs Report is required by newly-amended legislation and will strengthen the ability of Local Governments to understand what kinds of housing are most needed in their communities, and help inform local plans, policies, and development decisions.
Recommendation: THAT Council authorize the submission of an application to the Union of British Columbia Municipalities for funding in the amount of $15,000 to do a Housing Needs Report;
AND THAT the Mayor and Chief Administrative Officer be authorized to execute the necessary documents. Housing Needs Report Program housing-needs-report-2019-program-guide
9.6. Child Find British Columbia 79 - 81 Child Find British Columbia requests Council to proclamation May 2019 as Missing Children's Month and May 25th, 2019 as Missing Children's Day.
Recommendation: THAT Council proclaim May 2019 as Missing Children's month and May 25th, 2019 as Missing Children's Day. 2019.04.17 May 25th Proclamation Request Proclamation
10. BYLAWS AND RESOLUTIONS
10.1. 2019 Financial Plan Bylaw 83 - 103
Recommendation: THAT the Town of Princeton Five-Year Financial Plan Bylaw 2019-2023 No. 955, 2019 be given third reading, as amended. 2019 Financial Plan Report 2019 Financial Plan Bylaw Feedback Financial Plan Financial Plan - Response Page 4 of 140 Regular Agenda - May 6th, 2019- 7:30 PM
10.2. Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 105 - 107
Recommendation: THAT the Town of Princeton Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 be given third reading. Road Closure Bylaw
10.3. Zoning Amendment Application – 185 Bridge Street 109 - 116
Recommendation: THAT Bylaw No. 960, 2019, Town of Princeton Zoning Amendment Bylaw be given third reading. Staff Report - 3rd (185 Bridge Street) 2019-05-06 Zoning Amendment Bylaw No. 960
10.4. Zoning Amendment Application – 462 Similkameen Avenue 117 - 127
Recommendation: THAT Bylaw No. 961, 2019, Town of Princeton Zoning Amendment Bylaw be given third reading. Staff Report -3rd (462 Similkameen Avenue) 2019-05-06 Zoning Amendment Bylaw No. 961
10.5. 2019 Tax Rate Bylaw 129 - 133
Recommendation: THAT Council give the 2019 Tax Rates Bylaw No. 963, 2019 be given three readings. 2019 Tax Rate Report 2019 Tax Rates Bylaw
10.6. 2019 Fees and Charges Bylaw Amendment 135 - 140
Recommendation: THAT Town of Princeton Fees and Charges Bylaw Amendment (2) Bylaw No. 964, 2019 be given three readings. 2019 Fees and Charges Bylaw Report 2019 Fees and Charges Bylaw Schedule K Post Inspection Cemetery - Princeton Cemetery 2019
11. NEW BUSINESS
12. AGENDA CONCLUSION
12.1. MOTION TO CLOSE
Recommendation: THAT the meeting be closed to the public for the purposes of considering the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.
FOLLOWING THE ABOVE MOTION FROM COUNCIL THE MEETING WILL BE CLOSED TO THE PUBLIC Page 5 of 140 Regular Agenda - May 6th, 2019- 7:30 PM
13. AGENDA ADJOURNMENT
13.1. May 6th, 2019 Regular Meeting of Council Adjournment
Recommendation: th THAT the May 6 , 2019 Regular Meeting of Council be adjourned.
Page 6 of 140 AGENDA ITEM #3.1.
MINUTES Regular Agenda Meeting 7:30 PM - Monday, April 15th, 2019 Council Chambers
Mayor Coyne, Councillor Gould, Councillor Willis, Councillor PRESENT: McLean, and Councillor Elliott
Chief Administrative Officer Lyle Thomas, Director of Finance James Graham, Director of Economic Development Gary Schatz, Also in Attendance: Director of Infrastructure and Parks Jamie Umpleby, and Deputy Corporate Officer Carrie Kassa
ABSENT:
1 CALL TO ORDER 1.1 Mayor Coyne calls the Regular Meeting of Council to order at 7:30 pm.
2 ADOPTION OF AGENDA 2.1 Regular Meeting of Council
2019-074-RES Moved by Councillor Gould Seconded by Councillor Willis
THAT Council adopt the April 15th, 2019 Regular Meeting of Council Agenda.
CARRIED UNANIMOUSLY
3 ADOPTION OF MINUTES
3.1 April 1st, 2019 Regular Meeting of Council
2019-075-RES Moved by Councillor Elliott Seconded by Councillor McLean
THAT the minutes of the April 1st, 2019 Regular Meeting of Council be adopted.
CARRIED UNANIMOUSLY
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April 15th, 2019 Regular Meeting of Council Page 7 of 140 AGENDA ITEM #3.1.
Regular Minutes April 15th, 2019
3.2 April 10th, 2019 Committee of the Whole Meeting of Council
2019-076-RES Moved by Councillor Elliott Seconded by Councillor Gould
THAT the minutes of the April 10th, 2019 Committee of the Whole Meeting be adopted.
CARRIED UNANIMOUSLY
4 PETITIONS AND DELEGATIONS 4.1 Mayor Coyne reported no delegations recorded on the sign-up sheet.
4.2 Similkameen Valley Planning Society Simone Carlysle-Smith provided information and the process to establish a Municipal and Regional District Tax (MRDT).
5 UNFINISHED BUSINESS-NONE
6 STAFF REPORTS 6.1 2019 Princeton Campground Report
2019-077-RES Moved by Councillor McLean Seconded by Councillor Elliott
THAT the recommendation for the contract to operate the Princeton Municipal Campground be tabled for further information. DEFEATED 2019-077-RES Moved by Councillor McLean Seconded by Councillor Elliott
THAT the contract to operate the Princeton Municipal Campground be awarded to Planet Green for the 2019 camping season with an option to extend for the 2020 and 2021 camping seasons.
CARRIED UNANIMOUSLY
7 COUNCIL REPORTS 7.1 Council provided verbal reports.
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April 15th, 2019 Regular Meeting of Council Page 8 of 140 AGENDA ITEM #3.1.
Regular Minutes April 15th, 2019
7.2 2019 Grant in Aids
2019-078-RES Moved by Councillor McLean Seconded by Councillor Willis
THAT Council approve the grant in aids as follows: Proposed Grant in Aids Amount JA School Playground Equipment $10,000 Princeton Community Arts Council $ 4,000 Princeton & District Agricultural Fall Fair $ 4,000 Princeton Hospital Auxiliary $ 1,000 Princeton Traditional Music Festival $ 3,550 Halloween Family Fun Night $ 5,000 Princeton Kokanee Swim Club $ 2,250 Princeton Rodeo Club $ 2,000 Princeton Family Services $ 2,500 Princeton Garden Club $ 700
Total $35,000
CARRIED UNANIMOUSLY
8 CORRESPONDENCE RECEIVE AND FILE-NONE
9 CORRESPONDENCE ACTION REQUESTED-NONE
10 BYLAWS AND RESOLUTIONS
Councillor McLean declared a conflict and left the meeting at 8:08 p.m.
10.1 Introduction of Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019
2019-079-RES Moved by Councillor Gould Seconded by Councillor Willis
THAT the Town of Princeton Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 be given two readings;
AND THAT the holding of the public hearing be scheduled for May 6th, 2019;
AND THAT Staff be directed to issue statutory notices of a Public Hearing and of the road disposal, closure and removal of highway dedication in connection with Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019; CARRIED UNANIMOUSLY Page 3 of 5
April 15th, 2019 Regular Meeting of Council Page 9 of 140 AGENDA ITEM #3.1.
Regular Minutes April 15th, 2019
Councillor McLean returned to the meeting at 8:11 p.m.
10.2 Zoning Amendment Application – 185 Bridge Street
2019-080-RES Moved by Councillor Elliott Seconded by Councillor Willis
THAT Bylaw No. 960, 2019, Town of Princeton Zoning Amendment Bylaw be read a first and second time and proceed to a public hearing;
AND THAT the holding of the public hearing be scheduled for May 6th, 2019;
AND THAT staff give notice of the public hearing in accordance with the requirements of the Local Government Act.
CARRIED UNANIMOUSLY
10.3 Zoning Amendment Application – 462 Similkameen Avenue
2019-081-RES Moved by Councillor Gould Seconded by Councillor McLean
THAT Bylaw No. 961, 2019, Town of Princeton Zoning Amendment Bylaw be read a first and second time and proceed to a public hearing;
AND THAT the holding of the public hearing be scheduled for May 6th, 2019;
AND THAT staff give notice of the public hearing in accordance with the requirements of the Local Government Act. CARRIED UNANIMOUSLY
11 NEW BUSINESS
12 AGENDA CONCLUSION 12.1 MOTION TO CLOSE
2019-082-RES Moved by Councillor Willis Seconded by Councillor Gould
THAT the meeting be closed to the public for the purposes of considering the following:
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April 15th, 2019 Regular Meeting of Council Page 10 of 140 AGENDA ITEM #3.1.
Regular Minutes April 15th, 2019
(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and (b) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
FOLLOWING THE ABOVE MOTION FROM COUNCIL THE MEETING WILL BE CLOSED TO THE PUBLIC
CARRIED UNANIMOUSLY
13 AGENDA ADJOURNMENT 13.1 April 15th, 2019 Regular Meeting of Council Adjournment
2019-083-RES Moved by Councillor Willis Seconded by Councillor Gould
THAT the April 15th, 2019 Regular Meeting of Council be adjourned at 9:01 pm.
CARRIED UNANIMOUSLY
These Minutes were adopted by Resolution of Council, this 6th day of May 2019.
Lyle Thomas, Chief Administrative Officer
Spencer Coyne, Mayor
Page 5 of 5
April 15th, 2019 Regular Meeting of Council Page 11 of 140 Page 12 of 140 AGENDA ITEM #5.1.
TOWN OF PRINCETON
REPORT TO: Lyle Thomas, CAO FOR: Regular
PRESENTED: May 6th, 2019 FILE:
FROM: Gary Schatz – Director of Economic Development & Tourism
SUBJECT: TOTA MRDT Feasibility Study Process
Recommendation:
THAT Council support the Municipal and Regional District Tax (MRDT) process through the Thompson Okanagan Tourism Association (TOTA) supplying independent consulting services to explore the operator’s views and position on establishing the MRDT tax for the Town of Princeton on its own OR as part of the Similkameen Valley as a whole.
1. Purpose:
To request that council, approve the above mentioned recommendation.
2. Time Critical:
The process will begin upon approval.
3. Background:
The Province of British Columbia through the MRDT, provides an additional tax collection system of up to 3% of room rates to be collected and returned to the respective geographical area for the purpose of tourism marketing.
4. Financial:
The MRDT can provide an additional tax rate of up to 3% of room rates that can be used toward tourism marketing.
5. Benefits
Tourism is a significant Economic Development driver for the Town of Princeton. Additional funds allocated towards tourism marketing will provide more visitors to our area and increase revenue for our local businesses.
TOTA MRDT Feasibility Study Process Page 13 of 140 AGENDA ITEM #5.1.
Page 2
6. Recommendation:
THAT Council support the Municipal and Regional District Tax (MRDT) process through the Thompson Okanagan Tourism Association (TOTA) supplying independent consulting services to explore the operator’s views and position on establishing the MRDT tax for the Town of Princeton on its own OR as part of the Similkameen Valley as a whole.
Alternative Recommendation:
Other recommendation deemed appropriate by Council.
Gary Schatz Director of Economic Development & Tourism
Attachment- Delegation Simone Carlysle-Smith from April 15th, 2019 Regular Meeting of Council
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TOWN OF PRINCETON REPORT TO: Lyle Thomas, CAO FOR: Regular PRESENTED: Monday, May 6th, 2019 FILE: FROM: Jamie Umpleby – Director Infrastructure and Parks SUBJECT: Net Zero Waste – Organic Infrastructure Program Recommendation: THAT Council approve the Town providing a letter of support in principal, for the RDOS and Net Zero Waste’s application for “organics infrastructure program funding” to the Province. 1. Purpose: To seek Council’s approval to provide a letter of support to Net Zero Waste for their application to the Province for funding to operate an organics recycling facility on the old mushroom composting site between Princeton and East Gate. 2. Time Critical: This request is not time critical. 3. Background: The Provincial Government is delivering an “Organics Infrastructure Program”. The Organics Infrastructure Program is intended to facilitate the investment of $30 million towards organics processing infrastructure in British Columbia, such as composting facilities or anaerobic digesters. The infrastructure will divert unprocessed municipal organic waste from landfills and/or agricultural waste from direct land application, with the goal of reducing greenhouse gas emissions. The Province is currently accepting Expressions of Interest (EOI) for the Organics Infrastructure Program which supports investment in infrastructure so as to manage these materials sustainably and without any negative impacts. The EOI can only be submitted by local governments or self-governing First Nations, but can be used to develop organics processing capacity at private facilities. The RDOS will submit the EOI for the old mushroom composting site between Princeton and East Gate pending review and approval of the content of the EOI by RDOS staff. If successful the RDOS will receive the funding, provide it to Net Zero Waste and Net Zero Waste will supply the remaining funding for construction of the facility. A letter of endorsement in principal from the Town will be used to support the application for funding (a copy of the request from Net Zero Waste is attached. Net Zero Waste-Organic Infrastructure Program Page 17 of 140 AGENDA ITEM #6.1. Net Zero Waste – Organic Infrastructure Program Page 2 4. Discussion Net Zero Waste Inc. are currently partners in/or owns and operates four composting facilities within BC. These facilities are: - Net Zero Waste in Abbotsford - Sea to Sky Soils in Whistler - Salish Soils on the Sunshine Coast - Operation of CVRD compost facility in Comox Net Zero Waste provides the services necessary to support programs, which promote and encourage both producer responsibility and user responsibility practices, particularly with regards to organic management. Their innovative design reduces the waste load on landfills extending their life span. The facilities earn carbon credits, as there is a reduction in the production of methane in landfills, which is a potent greenhouse, gas thus lowering the carbon footprint of the entire community. One of the unique aspects of Net Zero Waste’s system is the new and innovative technology it uses, which helps to keep the odors to a minimum, minimizing offsite impacts. The system uses Gortex covers over the waste, reducing the odour by about 90 to 97 per cent. It also allows CO2 to pass through, retaining heat and allowing the compost to break down faster, in about six to eight weeks. The organic waste is brought into the facility and placed under covers for the first stage of decomposition. Once the odour is minimized, it’s moved outdoors and covered to continue the process with minimal smell. Supporting Net Zero Waste could benefit the Town of Princeton in the future as it is very likely the Province will require we provide a compost service to divert organics from our landfill. If the application is successful, this will provide a facility in close proximity to Princeton. A copy of the letter of support provided by the RDOS is attached for information. 5. Financial: Given that this is support in principal with no obligation on the Town there are no financial implications. 6. Recommendation: THAT Council approve the Town providing a letter of support in principal, for the RDOS and Net Zero Waste’s application for “organics infrastructure program funding” to the Province. Alternative Recommendation: Council not support Net Zero Wastes application. Net Zero Waste-Organic Infrastructure Program Page 18 of 140 05. 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Net Zero Waste-Organic Infrastructure Program Page 22 of 140 AGENDA ITEM #6.2. TOWN OF PRINCETON REPORT TO: Mayor and Council FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: FROM: Lyle Thomas SUBJECT: Arena Chiller- Award Project Contract Recommendation: THAT Council awards the Princeton Arena Chiller replacement project to Norlock Refrigeration and Controls (#13 – 4524 Eldorado Ct. Kelowna BC) for the sum of $119,350.00 plus taxes; AND THAT staff oversees the project to completion as per the terms of reference included in the RFP. 1. Purpose: To award the Princeton Arena Chiller replacement project and to commence work as soon as possible. 2. Time Critical: Council identified this as an important project and has allocated funds in the 2019 budget. It is beneficial to complete this project this summer in order to minimize the disruption and inconvenience to the arena users. 3. Background: The Princeton arena ice plant was commissioned into service in 1974. Over the years, major components have been upgraded to make the plant more efficient or to replace aging infrastructure. The Chiller is a heat exchanger in which heat from the ice surface floor is removed and transferred to liquid ammonia. The ammonia charge at the Princeton arena with the current system is approximately 200 pounds. The proposed Chiller (heat exchanger) has a reduced ammonia charge of only 40 pounds and is seen as being much more energy efficient. Arena Chiller- Award Project Contract Page 23 of 140 AGENDA ITEM #6.2. Arena Chiller- Award Project Contract Page 2 The chiller was last replaced in 1992. The life expectancy for chillers is approximately 25 years. The Chiller is a sealed pressure vessel. Taking brine samples and testing for the presence of ammonia is the primary way of monitoring the condition of the piping inside of the chiller. The Princeton Arena staff collects brine samples every 6 months and sends them away for testing. No ammonia has been found in the samples. However, staff recommends replacement of the chiller due to the age of the vessel. During budget deliberations for 2019, Council approved the Arena Chiller Replacement project as a priority and advised staff to proceed with a Request For Proposal (RFP) for this project. Staff developed a terms of reference for the project in February of this year. The RFP was advertised the beginning of April 2019, with a closing date of April 18, 2019. A total of 3 submissions were received: Cimco Refrigeration $197,540.00 Glacier Heights Refrigeration $185,630.09 Norlock Refrigeration $119,350.00 Staff reviewed the submissions on Tuesday, April 23rd, 2019 and found that all three were comparable and valid RFP’s. 4. Financial Council has allocated funds for the Princeton Arena Chiller replacement project in this year’s budget. 5. Alternatives to Staff Recommendation: Recommendation: THAT Council awards the Princeton Arena Chiller replacement project to Norlock Refrigeration and Controls (#13 – 4524 Eldorado Ct. Kelowna BC) for the sum of $119,350.00 plus taxes; AND THAT staff oversees the project to completion as per the terms of reference included in the RFP. Alternative 1: Another course of action deemed appropriate by council. Lyle Thomas Chief Administrative Officer Attachments: RFP as advertised Arena Chiller- Award Project Contract Page 24 of 140 AGENDA ITEM #6.2. Town of Princeton REQUEST FOR PROPOSAL Princeton Arena Chiller Removal and Replacement PURPOSE AND SCOPE OF THE WORK The Town of Princeton is requesting proposals to provide all materials, labor, equipment and construction services for the replacement of the Princeton Arena Chiller as described in the scope of work listed below. Qualified contractors are invited to provide bids for the removal and replacement of the existing chiller with a system that will provide sufficient cooling capacity that will meet our arena needs. This Request for Proposal (RFP) document outlines the overall scope of the renovation. The scope of work includes but is not limited to: Removal of existing vertical chiller. Supply and install new Plate and Shell chiller (model 80 TR Vahterus or equivalent equipment) sufficient for, and compatible with our ice plant. Proponents wishing to propose an alternate system must include detailed information on the complete system, benefits and compatibility. System will include a sight glass and oil drain pot. Proposals will include pipe insulation. Removal and replacement of piping systems to reconnect to existing system. Commissioning of the installed system. Staff training. Updated drawings showing the new system as installed. Removal and reinstallation of any infrastructure required to be removed through the replacement process. System evacuated and replacement of ammonia. Pressure testing of the system. Draining, storage and replacement of brine. Brine sample results. Installation of safety systems to meet current safety guidelines. Appropriate safety relief line piping and installation. Disposal of the chiller, piping and all waste materials. The work site is to be kept clean, neat and tidy. Proper precautions are to be taken to keep workers and public safe at all times. The contractor shall furnish, deliver, supply and install complete with all materials, equipment and labor, including all found items, taxes, duties and fees required to provide a complete and operational product. The contractor will be responsible for coordinating this work along with other works required to complete the project. 1 Arena Chiller- Award Project Contract Page 25 of 140 AGENDA ITEM #6.2. SITE LOCATION The Princeton Arena is located at 167 Old Hedley Road, Princeton, BC. A site visit is scheduled for Wednesday April 3rd 2019 at 10:00am to walk through the project. PRE-BID MEETING Proponents wishing to provide a quotation for this work are encouraged to attend the Pre-Bid Meeting. A site visit is scheduled for Wednesday April 3rd 2019 at 10:00am to walk through the project. Questions from proponents regarding the scope of the work and the construction will be discussed and any further instructions or clarifications will be provided to all at this meeting. GENERAL TERMS OF QUOTATION PROCESS All expenses incurred by the proponent in preparation and submission of this Proposal is to be borne by the proponent, with the express understanding that no claims for reimbursements against the Town will be accepted. The Town of Princeton shall not be responsible for any costs involved in or associated with any meetings, discussion or negotiation following submission that could lead to acceptance of the Proposal and award of a contract. All work done at the Princeton arena must meet all safety and code requirements. The Town of Princeton, at its sole discretion, reserves the right to: reject any or all Proposals whether complete or not, reject any Proposal it considers not in its best interests, waive any minor irregularity or insufficiency in the Proposal submitted, not be liable for misunderstandings or errors in the Request for Proposals, Issue addenda to the Request for Proposals, retain independent persons or contractors for assistance in evaluating Proposals, request points of clarification to assist the Town in evaluating Proposals, negotiate changes with the successful Proponent, withdraw from the Request for Proposals. INSURANCE COVERAGE Upon receipt of a notice of acceptance of the Proposal by The Town of Princeton, the Contractor shall provide, maintain, and pay for Comprehensive General Liability Insurance on an occurrence basis with limits of not less than five million ($5,000,000.00) dollars inclusive per 2 Arena Chiller- Award Project Contract Page 26 of 140 AGENDA ITEM #6.2. occurrence for bodily injury and property damage and shall include coverage for: Activities and operations liability Blanket contractual liability Contingent employer’s liability Owners and contractors protective liability Employees as additional insured Personal injury Broad form loss of use The Town of Princeton as an additional insured WORKERS’ COMPENSATION BOARD COVERAGE The Contractor shall provide a Workers’ Compensation Board Registration Number with the Quotation and upon receipt of a notice of acceptance of the Quotation by The Town of Princeton, shall provide proof of payment of claims in good standing with Workers’ Compensation Board. SUPPORTING DOCUMENTATION The Contractor will include permits and supporting documentation for equipment being supplied. SUBMISSION OF PROPOSALS The Proposal shall be submitted in a sealed envelope, clearly marked “Princeton Arena Chiller Project”, and submitted to: Town of Princeton 151 Vermilion Ave, Box 670 Princeton, B.C. V0X 1W0 No later than 2:00pm local time Thursday, April 18, 2019. Faxed submissions are acceptable, provided the original is delivered to The Town of Princeton within two (2) business days. The Proposal shall be signed by a duly authorized official, legal status and business address shall be disclosed. Contact information on behalf of the Town of Princeton for technical questions or clarification: Lyle Thomas, Project Manager 250-295-3135 office 250-295-8586 cell 3 Arena Chiller- Award Project Contract Page 27 of 140 Page 28 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Committee 2019-2021 Terms of Reference 1. The Committee shall consist of FIVE (5) voting members appointed by Town Council for a term ending December 31, 2021. Three (3) members from the Town of Princeton two (2) council members and one (1) staff; and two (2) members from the Princeton and District Chamber of Commerce. 2. The Committee Members shall appoint a Chair and Vice-Chair each year. 3. Role of Council Representatives: a. Represent the interests of the Town of Princeton; b. be a voting member; and c. liaison to Town Council. 4. A Majority of appointed voting members shall constitute a quorum. 5. Town of Princeton Directors or designate, shall upon request in writing or email attend committee meetings to provide professional or technical support to the committee. 6. The Committee will arrange for the taking and keeping of minutes. 7. The Committee shall meet on a regular basis decided by the chair but not less than four (4) times per year. The Chair shall set the meeting schedule. 8. The Committee’s mandate is to be the governing body for the Princeton & District Community Market, appoint the Market Manager and assign tasks and duties to the market manager. The committee will be responsible for creating the application form for vendors and bringing recommended amendments of the Rule of Operation to council for approval. Princeton & District Community Market Page 29 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Committee 2019-2021 Terms of Reference Page 2 9. Disqualification from Office If a Committee member is continuously absent from the Committee meetings for a period of three (3) consecutive regularly scheduled meetings, unless the absence is because of illness or with the leave of the Committee members, Council may choose to replace the member. The person who held the office is disqualified from holding office on any committee of the Town of Princeton for a period of one year. 10. Should a Closed Meeting be held by the Committee, members must keep in confidence, any information considered in any part of said meeting until such time as the information is released to the public as lawfully authorized or required. Should the municipality suffer loss or damage due to contravention of confidentiality, the municipality may recover damages from the person(s) for the loss of damage. Closed Meeting – no meeting or part thereof shall be closed to the public except in accordance with Section 90 of the Community Charter. 11. The Mayor or Deputy Mayor in the Mayor’s absence will sign all correspondence initiated by the Committee on behalf of the Town of Princeton. 12. For certainty, the rules and procedures of Council Procedure Bylaw No. 897, 2014 and all amendments or replacements thereto shall be observed as far as may be applicable. Princeton & District Community Market Page 30 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Section 1 Rules of Operation The Market Manager reserves the right to forbid the sale of any commodity and the distribution of any literature, political or religious material, or any article deemed not to be in the best interest of the Market. Petitioning and Soliciting are strictly prohibited. The Market Manager may, in their sole discretion, prohibit any person from renting stall space and may require persons to leave the Market in the event they fail or refuse to comply with the Rules of Operation. A) Vendor stalls are approximately 12’ x 12’. B) Shall be a limit of two (2) stalls per vendor. C) All products for sale need to meet the laws, regulations and rules as specified by Federal, Provincial and Municipal bodies and local health authorities. It is the responsibility of the vendor to understand and comply with said regulations. D) The onus is on the Vendor to ensure appropriate compliances and approvals have been obtained prior to selling their goods at the Market. All Vendors shall immediately cease to sell and will remove from the market any products upon the request of any appropriate official or representative or the Market Manager. Vendors who produce Soaps – Cosmetic products or Supply a service (i.e.: Massage, face painting, henna tattoo, reflexology etc.) must have current Liability Insurance with the Town of Princeton and the Princeton and District Chamber of Commerce named. E) The Princeton & District Community Market, the Market Manager, the Market Committee, Town of Princeton and Princeton and District Chamber of Commerce is not responsible for lost, or stolen property, money, mysterious disappearance or damaged articles. F) No Dogs (with the exception of service dogs) and no other personal pets of any kind will be permitted at the Market site. G) No personal Pets allowed in Vendor Booths or vehicles, except for service animals. Princeton & District Community Market Page 31 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 2 H) Vendors are not allowed to hawk, accost or badger customers. I) Vendors are not allowed to smoke within the perimeter of the Market site. J) Vendors must drive cautiously and slowly (10 KM, in the market area) and be alert to others in the Market K) Vendor’s products may be sold by the Vendor’s family member or an employee of the Vendor. It is the responsibility of the Vendor to ensure that any employee has read, understands and agrees to comply with these Rules of Operation. L) Produce sales must have current liability insurance with the Town of Princeton and the Princeton and District Chamber of Commerce named. M) Produce and Food Vendors must display their product a minimum of eight (8) inches above ground according to Health Regulations. N) Vendors selling products by weight must use a scale that has a current certification in accordance with the provisions of The Weights and Measures Act of Canada. O) Vendors who sell their goods at the Market are not allowed to sell their products from a retail outlet dedicated exclusively to the sale of their product(s); or any facility/warehouse/storefront, where their products are produced, packaged, or enhanced. Farm gate stands and home studios are acceptable. P) It is the responsibility of each vendor to register for, collect and remit any & all taxes, including but not limited to PST & GST, applicable to their product or service. The Town of Princeton and the Princeton and District Chamber of Commerce bears no responsibility in ensuring compliance. Q) Vendors are required and solely responsible for keeping their stall space and surrounding area clean and tidy during and upon departure from the market. R) Vendors selling produce, do so at their own risk with respect to marketing Boards. Princeton & District Community Market Page 32 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 3 S) Vendors selling produce as organically grown must be certified and provide proof of such certification with your application. All signage relating to organic produce must first be approved by the Market Manager; any product that is not Certified Organic at an organic grower’s booth must be clearly indicated with detailed signage. T) Vendors must remove their vehicles from their stalls to the parking lot. Unless they need to access their product from their vehicle and have asked the Market Manager for approval prior to parking their vehicle. U) Vendors are not permitted to pack up their products prior to the official market closing time, without the prior approval of the Market Manager. Official closing time will be at 1:00 pm on Saturday. Vehicles are not permitted to enter or exit the lot, or to leave their stalls until 1:15pm to allow time for customers to be safely cleared from the Market. Please use the one way in and one way out indicated by the street traffic pattern. V) All generators must have built in grounding. Generators must be less than 85dB as measured at the source. W) Signage at vendor booths should be displayed in a safe manner not to impede walking or become a tripping hazard. X) No firearms, explosives, or fireworks sales are prohibited at the Market. Y) The Princeton & District Community Market will allow up to two certified non-profit organizations a free stall each market day, space permitting, by pre-registration, an application must be filled out for the Market Manager. Non-profit organizations. These Non-Profit organizations must in some way contribute to agricultural, environmental, health, public safety or betterment of the community. Princeton & District Community Market Page 33 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 4 Section 2 Special Rules Related to Prepared Food and Food Concession Vendors 1) Vendors must not sell foods that are considered higher risk unless approved by the local Health authority. Higher risk foods must be prepared in an approved commercial food premise. Vendors may sell lower risk, home prepared foods providing that the water activity (AW) level is 0.85 or less, or the pH value is 4.6 or less. Home prepared/packaged food may be subject to Canadian Food Inspection Agency requirements for labeling and weights and measures. The onus is on the Vendor to ensure compliance with applicable requirements. All prepared/packaged food must have proper labeling with ingredients and contact information. 2) Vendors must obtain and display all necessary compliances, permits and certificates from the appropriate governmental authority as required by each authority. In addition, Vendors must provide an up-to-date copy of any permits and certificates to the market annually with their application to be placed in their file. These applications might include, but are not limited to Interior Health Certification, Fire Department approval, confirmation of Liability insurance, Foodsafe, Marketsafe etc. 3) All Vendors of home prepared foods must display a sign in their stall, indicating that the food has not been prepared in a commercial kitchen inspected by the Health Authority. (available from the Market Manager). All prepared/packaged food must have proper labeling with ingredients and contact information. 4) Vendors must supply their own garbage cans for waste in full view for customers. Vendors must dispose of their waste by removing it from the Market & taking it home. 5) All prepared Food and Concession Vendors must have an up-to-date FoodSafe Level 1 certificate and/or Market Safe certificate prior to commencing sale of foods at the market 6) Vendors that are required to carry Liability Insurance must have applicable insurance in which the Town of Princeton and the Princeton and District Chamber of Commerce is named as a third party and indemnified and kept safe from any claims of wrongful behaviour or liability on the part of the Vendor. Vendors who have liability insurance must provide a copy with their application form to be kept in their file. Princeton & District Community Market Page 34 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 5 7) All Samples must be covered and have toothpicks in them or be in individual serving cups and are to be served by the vendor; uncovered samples will be removed. Garbage containers must be supplied by the Vendor and be visible. a. Provide a handwashing station for the Vendor’s use which is equipped with running warm water (e.g. A plastic water jug with a spigot is acceptable), liquid soap in a dispenser, a waste water catch bucket and paper towels. b. Have sanitizing solution (e.g. Bleach in water) with adequate concentration on site. c. Samples must be apportioned (offsite) and dispensed by the Vendor. d. Abstaining from preparing (including cutting) or apportioning food in the customer service area unless a sneeze guard and/or plastic coverings are provided. e. Provide single service utensil or pre-portioned bite-sized foods for customers. Toothpick, wax paper, paper sampling cups or disposable utensils should be used to distribute samples. Any Vendor who is portioning food must not handle money, unless hands are cleaned after each transaction. 8) The Market Manager is responsible for ensuring on-site compliance with these Rules. Princeton & District Community Market Page 35 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 6 Section 3 Market Hours 9:00 am – 1:00 pm, Saturdays, May 18 – September 21, 2019 Set Up Set-up starts at 8:00 am Vendors MUST be set up by 9 am and must not take down until 1 pm. Belongings must be packed up before bringing vehicles on to the street. Note: NO vehicles are allowed on the street until 1:15 pm. Failure to comply will constitute automatic dismissal for the market season. NO refund will be given. All vehicles must be moved to a parking area by 8:30 am. Please adhere to all bylaw and parking regulations. *Unless approved by the Market Manager under Section 1 subsection T and U. Parking There are no assigned spots for vendors to park. Please familiarize yourself with public parking areas and bylaws. Vendor Spaces Street booths are a maximum of 12’ x 12’. Vendors must supply their own tables and chairs. Booth coverings (canopies, umbrellas, or tents) are strongly recommended. Vendor fees are non-refundable and are non-transferable. Food Concession Vendors Food concessions must carry Limited Liability Insurance, Food Safe and be registered with the Regional Health Authority with their Short Term Food Permits and be inspected by the Fire Department. Note: Copies of all permits MUST BE provided to the Market Manager prior to admittance to the market. All vendors using electricity MUST use heavy duty extension cords approved for outdoor use. All vendors using propane must have proper certification for the use of propane. All food concessions preparing food using canopy tents must have approved fire-rated canopies. Princeton & District Community Market Page 36 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 7 Liability Approved vendors are solely responsible for products, equipment and other possessions, and for their business practices. By making application to the Princeton & District Community Market for vendor status, the vendor agrees to indemnify and save harmless the Town of Princeton, Princeton and District Chamber of Commerce and its directors, employees and agents from any loss incurred by the vendor or from any action or claim of any nature by any person. The vendor also agrees to abide by the Rules and Regulations set out by the Princeton & District Community Market. Princeton & District Community Market Page 37 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 8 Section 4 Harassment and Disturbance Harassment and Disturbance of any kind will not be tolerated at the Princeton & District Community Market. All vendors have the fundamental right to work, shop and sell in an environment free of harassment and disturbance, therefore it is expected that all contact between Vendors and others be respectful, professional and courteous at all times. Complaints about other vendors, their products, pricing issues or the operation of the market are to be given in writing to the Market Manager. Public airing of these concerns is not permitted at any time, all complaints are to be in writing and given to the Market Manager as the first point of contact. All complaints and comments are kept in confidence and are given to the Market Committee. Code of Conduct Vendors and staff shall adhere to the Rules of Operation Vendors and staff shall always treat each other and customers with courtesy and respect. Abusive or offensive language or actions will not be tolerated at any time, disciplinary action will be taken (removal from lot, demerit points, fines, suspension) Individual disputes concerning Market affairs should be resolved between the disputing parties with the assistance of the Market Manager if necessary. Should the need arise, the Market Manager may also call upon the Market Committee for assistance. Should disputes remain unresolved, a written and signed complaint letter in a sealed envelope, addressed to the Market Committee, should be delivered to the Market Manager. This matter will remain confidential between the Market Manager and the Market Committee. All suggestions will be addressed by the Market Committee and a written decision will be given. Individuals wishing to conduct business at the Princeton & District Community Market agree to abide by the Code of Conduct, Disciplinary action will be taken upon those who do not adhere to the Rules of Operation and Code of Conduct. Disciplinary Action The Market Manager/Market Committee has the right to impose suitable disciplinary action upon Vendors in variance with the Market Rules of Operation. For any infractions considered minor, the Market Manager or a Market Committee designate will first verbally advise a Vendor of the indiscretion. A written record of this advisement will be kept on the vendor’s file for record- keeping purposes. Further disregard of such advice will be followed by a written warning. In case Princeton & District Community Market Page 38 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 9 of continued violation, or an infraction of a more serious nature, a Vendor will be given written notice that his/her actions are being referred to the Market Committee for review and discipline. The Market Committee will consider extenuating circumstances proffered on the Vendor’s behalf. The Market Committee, at its discretion, may impose appropriate penalties or recommend dismissal from the Market Membership. All actions will be documented under the Vendor’s file. Princeton & District Community Market Page 39 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 10 Section 5 Fees Stall Fees are adjusted annually by the Market Committee and consist of a single stall (12ft X 12ft), per Market day. Drop-in fees for 2019 will be $15 a day. Annual fee for 2019 will be $170 Half a year or nine (9) vending day punch card will be $110 Drop-in fees are to be paid prior to set up the day of drop-in. It is the responsibility of the Vendor to keep all receipts and punch card. There are no refunds for market fees. Vendors submitting cheques that are returned for insufficient funds shall be assessed a penalty of $30 and be required to immediately rectify their default in a form of payment suitable to the Market Committee. If a Vendor is a repeat offender, they risk losing their stall or may not be permitted entry to the Market. Payment is to be made to the Market Manager who will issue a receipt. Princeton & District Community Market Page 40 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 11 Section 6 Promotion of Community Arts To encourage and foster the growth and development of the arts in Princeton the Princeton & District Community Market will allow members of the Arts Council to display in a 10’ x 10’ booth or a sidewalk booth in designated locations at $50 for the season. If members of the arts council want to only do a drop-in fee it will be $5 per day members may share a booth and share the price for the booth to lower the cost. A valid up-to-date arts council membership must be proven for this special rate. Princeton & District Community Market Page 41 of 140 AGENDA ITEM #7.2. Princeton & District Community Market Rules of Operation Page 12 DEFINITIONS The Princeton & District Community Market trading area boundaries are within the Upper Similkameen Valley including all of the Town of Princeton, the electoral boundary of Area H, electoral boundary of Area G from Hedley west towards Princeton. From time to time vendors from outside the trading area who sell products that are unique and not being offered for sale by another vendor from within the boundaries may be approved by the Market Committee to sell their products at the Market. The hours of the 2019 Princeton & District Community market will be 9:00 am to 1:00 pm on Saturday, from May 18 thru September 21. The Princeton & District Community Market has the right to establish the number of sites, stalls and vendor designations, and the allowable number of each farmer, food producer, craft vendor or artisan at the Market. A Stall: is defined as an individual space for rent by the Market. A Site: is defined as the place occupied by a vendor and may be comprised of one, two or three stalls. A Farmer Vendor: is defined as a vendor who sells a product that has been grown or produced on a farm, garden, orchard on his/her property or leased land: examples are fruit, vegetables and animal products. A Food Vendor: is a vendor that makes food products that are packaged and ready to take- away, but not consumed on Market site. A Crafter/Artisan Vendor: is a vendor that makes practical or decorative articles such as jewelry, soap, bird houses, ceramics, cutting boards, sculptures and paintings, etc. A Concession Vendor: is a vendor who may have a truck or cart that has food prepared on site for immediate consumption, for example: soup, fries, hot sandwiches, plated meals, sausages, etc., and requires extra space for (seating) tables & chairs. Princeton & District Community Market Page 42 of 140 H095 om Edzoma HZ Nopm I 88 3.3; 9. xm?mqmsnm ml’!/, \.II‘ ‘ V): >29 9.23 m_._m..:mmm>n_<_mo_. H. >Q<_mo2no33_2mmm m8 mm$_o__m:mg ucacmi 3 mmnzosKN 9n:5 9335.2 93¢... 23. o.3m_. mzmczsm_mm_m_m:o:.8 _o3<8_mucc=n:63 oz 3::_n__om_Bm?mwm.8 nocznz.:5 no33_.:mm .mmo_<_mo23 _._m.E$ mag€32.03 <<::_: :6 _om_,m3m.BGmm? oc? _: Em: Amlsm 9n xm?mwmznm. 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En: 23m mmEm ::no2:m1o:_m «m_mmmmq .8 Em _o:_o:nmm_m HM.Qommq _<_mm::mmI so Bmmzzm0: cm:Em_.mo.n Em: EmQomma.8 Em _o:c=nmxmmu?5 mnoowgmsmm< 3.13 _<_m 3. wowmm_..8_:.2.Em E_mm mag Uwoomacwmm2 Em _u3nmo_:«m w<_m< ComaAulsoo?ob H0335? 125 322 Am8 E9; V5: 8 WE 0.3. 8089 RoomomE8H 3: 0-3. 8:83 Amoc?onaw838 8a mam?o.8 Ono omEa Bom? Emimoma@8295 535% .3 Bsionv??ammco? :5 ECU waoimwos £3 5 E03 mwwrommodmum8m3om 5 Q3505 8 Howomzsmocu m?obagnim. Em oc?oi maaa Qo 3 oxwmo?wmm?sm3 Armoosoomzom< ¢ >m80 Aobmom?oo:moo:: 908. HomEm8Q8:33 Wmbooommmaw8 w8 Q63; Qmzmsr79%. Wo:@m€|IZ€rn.mEmlwoBvHoWo 00:35 AGENDA ITEM #8.1. >mo:mm I Oo?mmuonmmanm In §-0mBwB I ?zo .1 no” 0950: I on” . O93 I If Page 48 of 140 AGENDA ITEM #9.1. From: Renee Hartwell Please see attached poster and be welcomed to join us at the Annual Student Pow Wow. We are asking Town Mayors, Band Chiefs, Association Presidents, Principals and other dignitaries to join in the Grand Entry (one in the AM and one in the PM), so our committee would appreciate an RSVP if possible. All my Relations, Maarsii/ límləmt /kʷukʷscemxʷ/Thank you, Renee Hartwell First Nation/Indigenous Support Worker Princeton Secondary School 8th Annual SD 58 Student PowWow Page 49 of 140 Page 50 of 140 AGENDA ITEM #9.1. 8th Annual SD 58 Student PowWow Page 51 of 140 Page 52 of 140 mmom_ U08. ZmwoamsmCosmo? 95% :5 E5» .28 maommomv: rum3% So ocm.8B om52: 8 was»$6 mm:mm? mxagomm woo?mr23» :5 mm?womanEoi?sm Ea cmwowmammwmonzusbm28 wooing. >mV5: ma m:92 13$: 0950:. $5 mm?woman2on5 E8 8 E52 3, mo:25 oosmsca mamm§m:maBo§. Ewmmo333 cma V55 omamom?oo: <05 REV» . x ?x? . \n\ U muowbmos.oo8.EJ> AGENDA ITEM #9.2. Page 53 of 140 Page 54 of 140 .55 uunmnnmno? ._...a..§o=u_ Kn-awnmaammnv. EON mama.5388: 50 03339 <3» H95 M599 ..3=n2o=m8:§_®8_=a33 $.o_._._on» ¢<¢<¢<.~u—.m3oano=nu.9:mnmo=w—ban E. .nmo.uom.aono Letter from the Princeton Traditional Music Society The Traditional Musi... K0300.mwmbnma0355 5 00552 mmomzmo $1035 om$u$Dn5.8D . A U53 gmwow0855 35 00:5? $5 .$5 $5.n $5 QH.m5.15.>$$ 8 $5 $u$5n.5.85 . .< < < WmowWsmwmmm? $352: . $0158.85 aHm$$$05m$ §:m5 m0n5.a. Page 55 of 140 Page 56 of 140 mmom_ ._.O< ._.os5 om.u1_._8+o: EH Ume. 33.2. 2:. n9=§_. O: ._.:c_..mmnx.33. 2: ~03 nnv3xm3n+m_<50 <9,3:_o: _uo1$ m_m3m:n +93.mn:oo_m+cmm:+m\Ecm25: man. ..rm3.S.:>.wSm cancan om 0.24.; +.>3.:E.n_ _._+m3n<0c+..mno+.noo..&:n+2. n1:nm+o_.. $8.2... +.2.:+9.._3. .._.m&._._.:m:m wmmmN Page 58 of 140 AGENDA ITEM #9.5. Housing Needs Report Program Applications are currently being accepted for this program. The Housing Needs Reports program supports local governments in undertaking housing needs reports in order to meet the provincial requirements. The reports will strengthen the ability of local governments to understand what kinds of housing are most needed in their communities, and help inform local plans, policies, and development decisions. The Ministry of Municipal Affairs & Housing has confirmed $5 million over three years for this program. The program is structured to reflect the planning areas for which local governments are required to complete housing needs reports: municipalities, electoral areas and local trust areas (within the Islands Trust). Funding is scaled based on the net population of the planning area. 2019 Housing Needs Report Program Applications are now being accepted for the 2019 program. Funding permitting, the applications deadlines are May 31 and November 29, 2019. 2019 Housing Needs Report Program & Application Guide [PDF - 276 KB] 2019 Housing Needs Report Application Form [DOCX - 57 KB] Contact Information For more information, please contact Local Government Program Services at (250) 952-9177 or [email protected]. Housing Needs Report - Funding Announcement A new funding program is rec... Page 59 of 140 Page 60 of 140 AGENDA ITEM #9.5. Housing Needs Reports Program 2019 Program & Application Guide 1. Introduction Starting in April 2019, local governments are required to develop housing needs reports on a regular basis. The reports will strengthen the ability of local governments to understand what kinds of housing are most needed in their communities, and help inform local plans, policies, and development decisions. Housing Needs Reports Program The Housing Needs Reports program supports local governments in undertaking housing needs reports in order to meet the provincial requirements. The Ministry of Municipal Affairs & Housing (MMAH) has confirmed $5 million over three years for this program. The program is structured to reflect the planning areas for which local governments are required to complete housing needs reports: municipalities, electoral areas and local trust areas (within the Islands Trust). Funding is scaled based on the net population of the planning area. Refer to Section 6 and Appendix 1 for eligible funding amounts. 2. Eligible Applicants All local governments in BC (municipalities, regional districts, and the Islands Trust) are eligible to apply. Local Trust Committees must apply through the Islands Trust. Eligible applicants can submit one application per intake, including regional applications and participation as a partnering applicant in a regional application. Funding permitting, applicants are able to submit one application in each subsequent intake, however each planning area can only be funded once over the full span of the program. 3. Eligible Projects To qualify for funding, projects must: • Be a new project or update to an existing, eligible housing needs report. Retroactive funding is not available. • Result in a housing needs report for at least one entire planning area: municipality, electoral area, or local trust area. • Be capable of completion by the applicant within one year from the date of funding approval. Housing Needs Report - Funding Announcement A new funding program is rec... Page 61 of 140 AGENDA ITEM #9.5. Regional Projects Funding requests for a combination of planning areas (municipalities, electoral areas, and/or local trust areas) may be submitted as a single application for eligible, collaborative projects. In this case, the maximum funding available would be based on the number of eligible planning areas included in the application and the funding maximums for each as identified in Appendix 1. It is expected that regional projects will demonstrate cost-efficiencies in the total grant request. The primary applicant submitting the application for a regional project is required to submit a Council, Board, or Local Trust Committee resolution as outlined in Section 7 of this guide. If the additional planning areas are outside of the primary applicant’s jurisdiction, each partnering local government is required to submit a Council, Board, or Local Trust Committee resolution that clearly states their approval for the primary applicant to apply for, receive, and manage the funding on their behalf. The total funding request for regional projects cannot exceed $150,000. 4. Requirements for Funding To qualify for funding, housing needs reports must: • Meet the requirements of the Local Government Act (or Vancouver Charter) in relation to the development of a new or updated housing needs report; • Result in a housing needs report for at least one entire planning area: municipality, electoral area, or local trust area. • Be received by the local government Council, Board, or Local Trust Committee in a meeting open to the public. In the case of regional projects, the report must be received by the Council, Board, or Local Trust Committee responsible for each planning area that is included in the project; • Be published online for free public access. 5. Eligible & Ineligible Costs & Activities Eligible Costs & Activities Eligible costs are direct costs that are approved by the Evaluation Committee, properly and reasonably incurred, and paid by the applicant to carry out eligible activities. Eligible costs can only be incurred from the date of application submission until the final report is submitted (unless specified below). Under the Housing Needs Reports program, eligible costs and activities must be cost-effective and include: • Development of new or updated housing needs reports (as required by the Local Government Act and Vancouver Charter), including: o Project management and coordination; o Data collection (from public agencies and/or other data costs), compilation and analysis, not including data made available via the Ministry of Municipal Affairs & Housing for the purpose of developing housing needs reports; Housing Needs Reports Program & Application Guide 2 Housing Needs Report - Funding Announcement A new funding program is rec... Page 62 of 140 AGENDA ITEM #9.5. o Research specific to the development of housing needs reports; o Community engagement, such as collaboration with neighbouring local governments and partner organizations, community surveys, and engagement activities; • Publication of housing needs reports including editing, proofing, graphic design, etc. • Presentation of housing needs reports to Council, Board, or Local Trust Committee. The following expenditures are also eligible, provided they relate directly to the eligible activities identified above: • Consultant costs; • Incremental staff and administration costs; • Public information costs; • Training and capacity building for local government staff specific to developing housing needs reports. Ineligible Costs & Activities Any activity that is not outlined above or is not directly connected to activities approved in the application by the Evaluation Committee is not eligible for funding. This includes: • Data made available via the Ministry of Municipal Affairs & Housing for the purpose of housing needs reports; • Routine or ongoing operating and/or planning costs (e.g. tracking and reporting of development and building permits); • Capital costs; • Purchase of software, software licences, or service subscriptions; • Preparation of maps and spatial data. 6. Grant Maximum Funding maximums are based on the population of the planning area (using the 2016 Census data). The Program can contribute a maximum of 100% of the cost of eligible activities – to a maximum of the amounts identified in Table 1. For certainty, Appendix 1 outlines the net population and eligible funding for each planning area (municipality, electoral area and local trust area) in BC. Table 1: Funding Maximums Population Funding Maximum Under 5,000 $15,000 5,000 to 14,999 $20,000 15,000 to 49,999 $30,000 Housing Needs Reports Program & Application Guide 3 Housing Needs Report - Funding Announcement A new funding program is rec... Page 63 of 140 AGENDA ITEM #9.5. 50,000 to 99,999 $50,000 100,000 or greater $70,000 As noted in Section 3, the funding maximum for all regional projects is $150,000. In order to ensure transparency and accountability in the expenditure of public funds, all other contributions for eligible portions of the project must be declared and, depending on the total value, may decrease the value of the funding. 7. Application Requirements & Process Application Deadline Applicants will be advised of the status of their application within 60 days of the following application deadlines: May 31, 2019 and November 29, 2019. Required Application Contents • Completed Application Form; • Detailed project budget; • Council, Board, or Local Trust Committee resolution, indicating support for the current proposed activities and willingness to provide overall grant management; • For regional projects only: Each partnering local government must submit a Council, Board, or Local Trust Committee resolution indicating support for the primary applicant to apply for, receive, and manage the grant funding on their behalf; Resolutions from partnering applicants must include the language above. • Optional: Up to five letters of support as evidence of partnership or collaboration with community organizations and/or other local stakeholders. Submission of Applications Applications should be submitted as Word or PDF files. If you choose to submit your application by e-mail, hard copies do not need to follow. All applications should be submitted to: Local Government Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8 Review of Applications UBCM will perform a preliminary review of applications to ensure the required application contents have been submitted and to ensure that eligibility criteria have been met. Only complete application packages will be reviewed. Following this, all eligible applications will be reviewed and scored by the Evaluation Committee. Higher application review scores will be given to projects that: • Are for planning areas that are required under the Local Government Statutes (Housing Needs Reports) Amendment Act to complete a housing needs report; Housing Needs Reports Program & Application Guide 4 Housing Needs Report - Funding Announcement A new funding program is rec... Page 64 of 140 AGENDA ITEM #9.5. • Are from communities that do not currently have a housing needs report, or have a report that is more than 5 years old; • Demonstrate community consultation and public engagement, including collaboration with: o Neighbouring local governments o First Nations and local Indigenous organizations o Non-profit service providers, health authorities, and/or post-secondary institutions o Non-profit or for-profit development sector o Vulnerable populations • Include strategies for capacity building for local government staff to undertake housing needs reports and updates; • Are cost-effective; • Include in-kind or cash contributions to the project from the eligible applicant, regional partners, or other grant funding. Point values and weighting have been established within each of these scoring criteria. Only those applications that meet a minimum threshold point value will be considered for funding. The Evaluation Committee will consider the population and provincial, regional, and urban/rural distribution of proposed projects. Funding decisions will be made on a provincial priority basis. 8. Grant Management & Applicant Responsibilities The applicant is responsible for completion of the project as approved and for meeting reporting requirements. Applicants are also responsible for proper fiscal management, including maintaining acceptable accounting records for the project. UBCM reserves the right to audit these records. Notice of Funding Decision All applicants will receive written notice of funding decisions. Approved applicants will receive an Approval Agreement, which will include the terms and conditions of any grant that is awarded, and that is required to be signed and returned to UBCM. Grants under the Housing Needs Report program will be awarded in two payments: 50% at the approval of the project and when the signed Approval Agreement has been returned to UBCM and 50% when the project is complete and the final reporting requirements have been met. The initial payment will be made after the signed Approval Agreement is returned to UBCM. Please note that in cases where revisions are required to an application, or an application has been approved in principle only, the applicant has 30 days from the date of the written notice of the status of the application to complete the application requirements. Applications that are not completed within 30 days may be closed. Housing Needs Reports Program & Application Guide 5 Housing Needs Report - Funding Announcement A new funding program is rec... Page 65 of 140 AGENDA ITEM #9.5. Progress Payments In exceptional circumstances, to request a progress payment, approved applicants are required to submit: • Written rationale for receiving a progress payment; • Description of activities completed to date; • Description of funds expended to date. Changes to Approved Projects Approved funds are specific to the project as identified in the application, and not transferable to other projects. Approval from the Evaluation Committee will be required for any significant variation from the approved project. To propose changes to an approved project, approved applicants are required to submit: • Revised application package, including updated, signed application form, revised budget, and updated Council, Board, or Local Trust Committee resolution(s); • Written rationale for proposed changes to activities and/or expenditures. The revised application package will then be reviewed by the Evaluation Committee. Applicants are responsible for any costs above the approved funds unless a revised application is submitted and approved prior to work being undertaken. Extensions to Project End Date All approved activities are required to be completed within one year of approval and all extensions beyond this date must be requested in writing and be approved by UBCM. Extensions will not exceed one year. 9. Final Report Requirements & Process Applicants are required to submit an electronic copy of the complete final report, including the following: • Completed Final Report Form; • Financial summary; • Completed Housing Needs Report(s). Submission of Final Reports All final reports should be submitted to: Local Government Program Services, Union of BC Municipalities E-mail: [email protected] Mail: 525 Government Street, Victoria, BC, V8V 0A8 All final reports will be shared with the Province of BC Housing Needs Reports Program & Application Guide 6 Housing Needs Report - Funding Announcement A new funding program is rec... Page 66 of 140 AGENDA ITEM #9.5. 10. Additional Information For enquiries about the application process or program, please contact: Union of BC Municipalities 525 Government Street Victoria, BC, V8V 0A8 Email: [email protected] Phone: (250) 952-9177 For more on the Housing Needs Reports requirements, supporting data, and guidance, please visit the Ministry of Municipal Affairs & Housing website. Housing Needs Reports Program & Application Guide 7 Housing Needs Report - Funding Announcement A new funding program is rec... Page 67 of 140 AGENDA ITEM #9.5. Appendix 1: Funding Maximums by Planning Areas As outlined in Section 6, funding maximums are based on net population of the planning area (using the 2016 Census data). The following tables outline the net population and eligible funding for each municipality, electoral area, and Local Trust Area in BC, and is organized by Regional District and Islands Trust. Please note that, where applicable, the populations of Local Trust Areas have been removed from the electoral area in which the island(s) are located. In these cases, funding maximums for the electoral areas are based on net populations. Alberni-Clayoquot Regional District Planning Area Net Population Funding Maximum Alberni-Clayoquot A 243 $15,000 Alberni-Clayoquot B 443 $15,000 Alberni-Clayoquot C 677 $15,000 Alberni-Clayoquot D 1,616 $15,000 Alberni-Clayoquot E 2,754 $15,000 Alberni-Clayoquot F 1,935 $15,000 Port Alberni, City of 17,678 $30,000 Tofino, District of 1,932 $15,000 Ucluelet, District of 1,717 $15,000 Regional District of Bulkley-Nechako Planning Area Net Population Funding Maximum Bulkley-Nechako A 5,256 $20,000 Bulkley-Nechako B 1,938 $15,000 Bulkley-Nechako C 1,415 $15,000 Bulkley-Nechako D 1,472 $15,000 Bulkley-Nechako E 1,593 $15,000 Bulkley-Nechako F 3,665 $15,000 Bulkley-Nechako G 903 $15,000 Burns Lake, Village of 1,779 $15,000 Fort St. James, District of 1,598 $15,000 Fraser Lake, Village of 988 $15,000 Granisle, Village of 303 $15,000 Houston, District of 2,993 $15,000 Smithers, Town of 5,401 $20,000 Telkwa, Village of 1,327 $15,000 Vanderhoof, District of 4,439 $15,000 Capital Regional District Planning Area Net Population Funding Maximum Juan de Fuca EA 4,860 $15,000 Housing Needs Reports Program & Application Guide 8 Housing Needs Report - Funding Announcement A new funding program is rec... Page 68 of 140 AGENDA ITEM #9.5. Salt Spring Island EA 0 $0 Southern Gulf Islands EA 0 $0 Central Saanich, District of 16,814 $30,000 Colwood, City of 16,859 $30,000 Esquimalt, Township of 17,655 $30,000 Highlands, District of 2,225 $15,000 Langford, City of 35,342 $30,000 Metchosin, District of 4,708 $15,000 North Saanich, District of 11,249 $20,000 Oak Bay, District of 18,094 $30,000 Saanich, District of 114,148 $70,000 Sidney, Town of 11,672 $20,000 Sooke, District of 13,001 $20,000 Victoria, City of 85,792 $50,000 View Royal, Town of 10,408 $20,000 Cariboo Regional District Planning Area Net Population Funding Maximum Cariboo A 6,265 $20,000 Cariboo B 3,842 $15,000 Cariboo C 1,225 $15,000 Cariboo D 2,929 $15,000 Cariboo E 4,064 $15,000 Cariboo F 4,554 $15,000 Cariboo G 5,156 $20,000 Cariboo H 1,784 $15,000 Cariboo I 1,440 $15,000 Cariboo J 642 $15,000 Cariboo K 398 $15,000 Cariboo L 4,204 $15,000 100 Mile House, District of 1,980 $15,000 Quesnel, City of 9,879 $20,000 Wells, District of 217 $15,000 Williams Lake, City of 10,753 $20,000 Central Coast Regional District Planning Area Net Population Funding Maximum Central Coast A 203 $15,000 Central Coast C 653 $15,000 Central Coast D 399 $15,000 Central Coast E 148 $15,000 Housing Needs Reports Program & Application Guide 9 Housing Needs Report - Funding Announcement A new funding program is rec... Page 69 of 140 AGENDA ITEM #9.5. Regional District of Central Kootenay Planning Area Net Population Funding Maximum Central Kootenay A 1,930 $15,000 Central Kootenay B 4,657 $15,000 Central Kootenay C 1,482 $15,000 Central Kootenay D 1,343 $15,000 Central Kootenay E 3,772 $15,000 Central Kootenay F 3,963 $15,000 Central Kootenay G 1,623 $15,000 Central Kootenay H 4,667 $15,000 Central Kootenay I 2,534 $15,000 Central Kootenay J 3,137 $15,000 Central Kootenay K 1,681 $15,000 Castlegar, City of 8,039 $20,000 Creston, Town of 5,351 $20,000 Kaslo, Village of 968 $15,000 Nakusp, Village of 1,605 $15,000 Nelson, City of 10,572 $20,000 New Denver, Village of 473 $15,000 Salmo, Village of 1,141 $15,000 Silverton, Village 195 $15,000 Slocan, Village of 272 $15,000 Regional District of Central Okanagan Planning Area Net Population Funding Maximum Central Okanagan 3,824 $15,000 Central Okanagan J 1,981 $15,000 Kelowna, City of 127,380 $70,000 Lake Country, District of 12,922 $20,000 Peachland, District of 5,428 $20,000 West Kelowna, City of 32,655 $30,000 Columbia Shuswap Regional District Planning Area Net Population Funding Maximum Columbia-Shuswap A 3,148 $15,000 Columbia-Shuswap B 598 $15,000 Columbia-Shuswap C 7,921 $20,000 Columbia-Shuswap D 4,044 $15,000 Columbia-Shuswap E 1,185 $15,000 Columbia-Shuswap F 2,454 $15,000 Golden, Town of 3,708 $15,000 Revelstoke, City of 7,547 $20,000 Salmon Arm, City of 17,706 $30,000 Housing Needs Reports Program & Application Guide 10 Housing Needs Report - Funding Announcement A new funding program is rec... Page 70 of 140 AGENDA ITEM #9.5. Sicamous, District of 2,429 $15,000 Comox Valley Regional District Planning Area Net Population Funding Maximum Comox Valley A 5,032 $20,000 Comox Valley B 7,095 $20,000 Comox Valley C 8,617 $20,000 Comox, Town of 14,028 $20,000 Courtenay, City of 25,599 $30,000 Cumberland, Village of 3,753 $15,000 Cowichan Valley Regional District Planning Area Net Population Funding Maximum Cowichan Valley A 4,733 $15,000 Cowichan Valley B 8,558 $20,000 Cowichan Valley C 5,019 $20,000 Cowichan Valley D 3,243 $15,000 Cowichan Valley E 4,121 $15,000 Cowichan Valley F 1,629 $15,000 Cowichan Valley G 1,936 $15,000 Cowichan Valley H 2,446 $15,000 Cowichan Valley I 1,206 $15,000 Duncan, City of 4,944 $15,000 Ladysmith, Town of 8,537 $20,000 Lake Cowichan, Town of 3,226 $15,000 North Cowichan, District of 29,676 $30,000 Regional District of East Kootenay Planning Area Net Population Funding Maximum East Kootenay A 1,943 $15,000 East Kootenay B 1,976 $15,000 East Kootenay C 6,036 $20,000 East Kootenay E 1,753 $15,000 East Kootenay F 2,726 $15,000 East Kootenay G 1,462 $15,000 Canal Flats, Village of 668 $15,000 Cranbrook, City of 20,047 $30,000 Elkford, District 2,499 $15,000 Fernie, City of 5,249 $20,000 Invermere, District 3,391 $15,000 Jumbo Glacier Mtn Resort Municipality 0 $0 Kimberley, City of 7,425 $20,000 Radium Hot Springs, Village of 776 $15,000 Sparwood, District of 3,784 $15,000 Housing Needs Reports Program & Application Guide 11 Housing Needs Report - Funding Announcement A new funding program is rec... Page 71 of 140 AGENDA ITEM #9.5. Fraser Valley Regional District Planning Area Net Population Funding Maximum Fraser Valley A 405 $15,000 Fraser Valley B 915 $15,000 Fraser Valley C 1,023 $15,000 Fraser Valley D 1,529 $15,000 Fraser Valley E 1,540 $15,000 Fraser Valley F 1,293 $15,000 Fraser Valley G 1,776 $15,000 Fraser Valley H 1,847 $15,000 Abbotsford, City of 141,397 $70,000 Chilliwack, City of 83,788 $50,000 Harrison Hot Springs, Village of 1,468 $15,000 Hope, District of 6,181 $20,000 Kent, District of 6,067 $20,000 Mission, District of 38,883 $30,000 Regional District of Fraser-Fort George Planning Area Net Population Funding Maximum Fraser-Fort George A 3,463 $15,000 Fraser-Fort George C 3,527 $15,000 Fraser-Fort George D 4,278 $15,000 Fraser-Fort George E 526 $15,000 Fraser-Fort George F 1,246 $15,000 Fraser-Fort George G 334 $15,000 Fraser-Fort George H 1,586 $15,000 Mackenzie, District of 3,714 $15,000 McBride, Village of 616 $15,000 Prince George, City of 74,003 $50,000 Valemount, Village of 1,021 $15,000 Greater Vancouver Regional District (Metro) Planning Area Net Population Funding Maximum Greater Vancouver A 16,133 $30,000 Anmore, Village of 2,210 $15,000 Belcarra, Village of 643 $15,000 Bowen Island Municipality 3,680 $15,000 Burnaby, City of 232,755 $70,000 Coquitlam, City of 139,284 $70,000 Delta, City of 102,238 $70,000 Langley, City of 25,888 $30,000 Langley, Township of 117,285 $70,000 Lions Bay, Village of 1,334 $15,000 Housing Needs Reports Program & Application Guide 12 Housing Needs Report - Funding Announcement A new funding program is rec... Page 72 of 140 AGENDA ITEM #9.5. Maple Ridge, City of 82,256 $50,000 New Westminster, City of 70,996 $50,000 North Vancouver, City of 52,898 $50,000 North Vancouver, District of 85,935 $50,000 Pitt Meadows, City of 18,573 $30,000 Port Coquitlam, City of 58,612 $50,000 Port Moody, City of 33,551 $30,000 Richmond, City of 198,309 $70,000 Surrey, City of 517,887 $70,000 Vancouver, City of 631,486 $70,000 West Vancouver, District of 42,473 $30,000 White Rock, City of 19,952 $30,000 Regional District of Kitimat-Stikine Planning Area Net Population Funding Maximum Kitimat-Stikine A 20 $0 Kitimat-Stikine B 1,473 $15,000 Kitimat-Stikine C 2,839 $15,000 Kitimat-Stikine D 99 $0 Kitimat-Stikine E 3,993 $15,000 Kitimat-Stikine F 360 $15,000 Hazelton, Village of 313 $15,000 Kitimat, District of 8,131 $20,000 New Hazelton, District of 580 $15,000 Stewart, District of 401 $15,000 Terrace, City of 11,643 $20,000 Regional District of Kootenay Boundary Planning Area Net Population Funding Maximum Kootenay Boundary A 1,891 $15,000 Kootenay Boundary B 1,442 $15,000 Kootenay Boundary C 1,337 $15,000 Kootenay Boundary D 3,225 $15,000 Kootenay Boundary E 2,155 $15,000 Fruitvale, Village of 1,920 $15,000 Grand Forks, City of 4,049 $15,000 Greenwood, City of 665 $15,000 Midway, Village of 649 $15,000 Montrose, Village of 996 $15,000 Rossland, City of 3,729 $15,000 Trail, City of 7,709 $20,000 Warfield, Village of 1,680 $15,000 Housing Needs Reports Program & Application Guide 13 Housing Needs Report - Funding Announcement A new funding program is rec... Page 73 of 140 AGENDA ITEM #9.5. Regional District of Mount Waddington Planning Area Net Population Funding Maximum Mount Waddington A 885 $15,000 Mount Waddington B 60 $0 Mount Waddington C 750 $15,000 Mount Waddington D 228 $15,000 Alert Bay, Village of 489 $15,000 Port Alice, Village of 664 $15,000 Port Hardy, District of 4,132 $15,000 Port McNeill, Town of 2,337 $15,000 Regional District of Nanaimo Planning Area Net Population Funding Maximum Nanaimo A 7,058 $20,000 Nanaimo B 0 $0 Nanaimo C 2,808 $15,000 Nanaimo E 6,125 $20,000 Nanaimo F 7,724 $20,000 Nanaimo G 7,465 $20,000 Nanaimo H 3,884 $15,000 Nanaimo, City of 90,504 $50,000 Lantzville, District of 3,605 $15,000 Parksville, City of 12,514 $20,000 Qualicum Beach, Town of 8,943 $20,000 North Coast Regional District Planning Area Net Population Funding Maximum North Coast A 41 $0 North Coast C 68 $0 North Coast D 539 $15,000 North Coast E 340 $15,000 Masset, Village of 793 $15,000 Port Clements, Village of 282 $15,000 Port Edward, District of 467 $15,000 Prince Rupert, City of 12,220 $20,000 Queen Charlotte, Village of 852 $15,000 Regional District of North Okanagan Planning Area Net Population Funding Maximum North Okanagan B 3,203 $15,000 North Okanagan C 3,870 $15,000 North Okanagan D 2,672 $15,000 North Okanagan E 1,010 $15,000 Housing Needs Reports Program & Application Guide 14 Housing Needs Report - Funding Announcement A new funding program is rec... Page 74 of 140 AGENDA ITEM #9.5. North Okanagan F 4,000 $15,000 Armstrong, City of 5,114 $20,000 Coldstream, District of 10,648 $20,000 Enderby, City of 2,964 $15,000 Lumby, Village of 1,833 $15,000 Spallumcheen, Township of 5,106 $20,000 Vernon, City of 40,116 $30,000 Northern Rockies Regional Municipality Northern Rockies Regional Municipality 4,831 $15,000 Regional District of Okanagan-Similkameen Planning Area Net Population Funding Maximum Okanagan-Similkameen A 1,858 $15,000 Okanagan-Similkameen B 1,047 $15,000 Okanagan-Similkameen C 3,557 $15,000 Okanagan-Similkameen D 5,874 $20,000 Okanagan-Similkameen E 1,903 $15,000 Okanagan-Similkameen F 2,014 $15,000 Okanagan-Similkameen G 2,236 $15,000 Okanagan-Similkameen H 1,953 $15,000 Keremeos, Village of 1,502 $15,000 Oliver, Town of 4,928 $15,000 Osoyoos, Town of 5,085 $20,000 Penticton, City of 33,761 $30,000 Princeton, Town of 2,828 $15,000 Summerland, District of 11,615 $20,000 Peace River Regional District Planning Area Net Population Funding Maximum Peace River B 5,628 $20,000 Peace River C 6,772 $20,000 Peace River D 5,920 $20,000 Peace River E 2,949 $15,000 Chetwynd, District of 2,503 $15,000 Dawson Creek, City of 12,178 $20,000 Fort St. John, City of 20,155 $30,000 Hudson’s Hope, District of 1,015 $15,000 Pouce Coupe, Village of 792 $15,000 Taylor, District of 1,469 $15,000 Tumbler Ridge, District of 1,987 $15,000 Housing Needs Reports Program & Application Guide 15 Housing Needs Report - Funding Announcement A new funding program is rec... Page 75 of 140 AGENDA ITEM #9.5. qathet Regional District Planning Area Net Population Funding Maximum qathet A 1,105 $15,000 qathet B 1,541 $15,000 qathet C 2,064 $15,000 qathet D 1,076 $15,000 qathet E 0 $0 Powell River, City of 13,157 $20,000 Squamish-Lillooet Regional District Planning Area Net Population Funding Maximum Squamish-Lillooet A 187 $15,000 Squamish-Lillooet B 363 $15,000 Squamish-Lillooet C 1,663 $15,000 Squamish-Lillooet D 1,057 $15,000 Lillooet, District of 2,275 $15,000 Pemberton, Village of 2,574 $15,000 Squamish, District of 19,512 $30,000 Whistler, Resort Municipality of 11,854 $20,000 Strathcona Regional District Planning Area Net Population Funding Maximum Strathcona A 764 $15,000 Strathcona B 1,035 $15,000 Strathcona C 2,431 $15,000 Strathcona D 4,396 $15,000 Campbell River, City of 32,588 $30,000 Gold River, Village of 1,212 $15,000 Sayward, Village of 311 $15,000 Tahsis, Village of 248 $15,000 Zeballos, Village of 107 $15,000 Sunshine Coast Regional District Planning Area Net Population Funding Maximum Sunshine Coast A 2,624 $15,000 Sunshine Coast B 2,726 $15,000 Sunshine Coast D 3,421 $15,000 Sunshine Coast E 3,664 $15,000 Sunshine Coast F 1,796 $15,000 Gibsons, Town of 4,605 $15,000 Sechelt, District of 10,216 $20,000 Sechelt Indian Government District 692 $15,000 Housing Needs Reports Program & Application Guide 16 Housing Needs Report - Funding Announcement A new funding program is rec... Page 76 of 140 AGENDA ITEM #9.5. Thompson Nicola Regional District Planning Area Net Population Funding Maximum Thompson-Nicola A 1,493 $15,000 Thompson-Nicola B 233 $15,000 Thompson-Nicola E 1,094 $15,000 Thompson-Nicola I 1,262 $15,000 Thompson-Nicola J 1,580 $15,000 Thompson-Nicola L 2,955 $15,000 Thompson-Nicola M 1,598 $15,000 Thompson-Nicola N 762 $15,000 Thompson-Nicola O 1,323 $15,000 Thompson-Nicola P 3,672 $15,000 Ashcroft, Village of 1,558 $15,000 Barriere, District of 1,713 $15,000 Cache Creek, Village of 963 $15,000 Chase, Village of 2,286 $15,000 Clearwater, District of 2,324 $15,000 Clinton, Village of 641 $15,000 Kamloops, City of 90,280 $50,000 Logan Lake, District of 1,993 $15,000 Lytton, Village of 249 $15,000 Merritt, City of 7,139 $20,000 Sun Peaks Mountain Resort 616 $15,000 Municipality Islands Trust Denman Island Local Trust Area 1,165 $15,000 Gabriola Island Local Trust Area 4,033 $15,000 Galiano Island Local Trust Area 1,044 $15,000 Gambier Island Local Trust Area 247 $15,000 Hornby Island Local Trust Area 1,016 $15,000 Lasqueti Island Local Trust Area 399 $15,000 Mayne Island Local Trust Area 949 $15,000 North Pender Island Local Trust Area 2,067 $15,000 Salt Spring Island Local Trust Area 10,640 $20,000 Saturna Island Local Trust Area 354 $15,000 South Pender Island Local Trust Area 235 $15,000 Thetis Island Local Trust Area 389 $15,000 Housing Needs Reports Program & Application Guide 17 Housing Needs Report - Funding Announcement A new funding program is rec... Page 77 of 140 Page 78 of 140 AGENDA ITEM #9.6. Serving British Columbia Since 1984 Provincial Toll Free: 1.888.689.3463 www.childfindbc.com April 17, 2019 Victoria Office 2722 Fifth Street, 208 Victoria, BC V8T 4B2 Dear Mayor and Councilors, (250) 382-7311 Fax (250) 382-0227 Re: Proclamation for National Missing Children’s Month and Email: Missing Children’s Day [email protected] I write today on behalf of Child Find British Columbia. Child Find BC requests that your local government proclaim May as Missing Children’s Month and May 25th as missing Children’s Day. Child Find BC provides “ALL ABOUT ME” ID Kits with child finger printing and photos, to at no cost to families and Child Find BC hosts “A charitable non-profit these Child Find ID Clinics throughout BC. Child Find BC provides organization working with education, including public speakers, literature and tips for families to searching families and law assist them in keeping all of our children safe. enforcement to reduce the incidence of missing and We hope that you will raise this proclamation for consideration to your exploited children.” Council and your community at your next meeting. Most recent reporting from the RCMP show that over 8,000 cases of missing children were reported in British Columbia and over 45,000 cases in Canada. Through the support of municipal governments like yours we are able to educate and bring awareness to thousands of BC families on this important issue. A Missing Child is Everyone’s Thank you so much for your consideration of this request and your Responsibility continuing commitment to Community Services in BC and the children and families of BC. If you have any questions regarding this request please contact the Child Find BC office at 1-888-689-3463. Yours truly, Crystal Dunahee President, Child Find BC If you or your organization would like to host an “All About Me” ID clinic, have an idea for an event in your community or would like literature and information on becoming a member and supporter of Child Find BC, please call us at 1-888-689-3463. Child Find British Columbia Child Find British Columbia requests Council... Page 79 of 140 AGENDA ITEM #9.6. Your Letterhead here National Missing Children’s Month and Missing Children’s Day WHEREAS Child Find British Columbia, a provincial member of Child Find Canada is a non-profit, registered charitable organization, incorporated in 1984; AND WHEREAS The Mandate of Child Find British Columbia is to educate children and adults about abduction prevention; to promote awareness of the problem of missing children, and to assist in the location of missing children; AND WHEREAS Child Find has recognized Green as the colour of Hope, which symbolizes a light in the darkness for all missing children; AND WHEREAS Child Find’s annual Green Ribbon of Hope Campaign will be held in the month of May and May 25th is National Missing Children’s Day; AND THEREFORE BE IT RESOLVED THAT I, (Mayors Name) of the (city, town, municipality), do hereby proclaim May as Child Find’s Green Ribbon of Hope month and May 25th as National Missing Children’s day. I urge our citizens to wear a green ribbon as a symbol of Hope for the recovery of all missing children; and to remain vigilant in our common desire to protect and nurture the youth of our Province. ______Mayor Signed at ______this ______day of May, 2019 . Child Find British Columbia Child Find British Columbia requests Council... Page 80 of 140 AGENDA ITEM #9.6. Where Rivers and Friends Meet National Missing Children’s Month and Missing Children’s Day WHEREAS Child Find British Columbia, a provincial member of Child Find Canada is a non-profit, registered charitable organization, incorporated in 1984; AND WHEREAS The Mandate of Child Find British Columbia is to educate children and adults about abduction prevention; to promote awareness of the problem of missing children, and to assist in the location of missing children; AND WHEREAS Child Find has recognized Green as the colour of Hope, which symbolizes a light in the darkness for all missing children; AND WHEREAS Child Find’s annual Green Ribbon of Hope Campaign will be held in the month of May and May 25th is National Missing Children’s Day; AND THEREFORE BE IT RESOLVED THAT I, Spencer Coyne, Mayor of the Town of Princeton do hereby proclaim May as Child Find’s Green Ribbon of Hope month and May 25th as National Missing Children’s day. I urge our citizens to wear a green ribbon as a symbol of Hope for the recovery of all missing children; and to remain vigilant in our common desire to protect and nurture the youth of our Province. ______Spencer Coyne, Mayor Signed at Princeton, British Columbia this 6th day of May, 2019 Town of Princeton 151 Vermilion Avenue, P.O. Box 670, Princeton, British Columbia, Canada V0X 1W0 Phone: (250) 295-3135 * Fax (250) 295-3477 * Website: princeton.ca Child Find British Columbia Child Find British Columbia requests Council... Page 81 of 140 Page 82 of 140 AGENDA ITEM #10.1. TOWN OF PRINCETON REPORT TO: Lyle Thomas, Chief Administrative Officer FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: FROM: James Graham, Director of Finance SUBJECT: 2019 Financial Plan Bylaw Recommendation: THAT Council give the Town of Princeton Five-Year Financial Plan Bylaw 2019-2023 No. 955, 2019 a third reading as amended. 1. Purpose: To adopt a Financial Plan for the Town of Princeton as required by the Community Charter. 2. Time Critical: The Property Tax Bylaw for the Town of Princeton needs to be passed by May 15th, 2019. A Financial Plan needs to be adopted before the imposing of a Property Tax Bylaw (Section 197(1) of the Community Charter. 3. Background: A Special Meeting of Council was held January 30th-31st , 2019 at Princeton Town Hall for the deliberation and approval of a preliminary budget for 2019. The Financial Plan was created out of those discussions and is submitted to council for their approval. The timeline is as follows for the approval of the Tax Rate Bylaw and the Financial Plan Bylaw: - April 1st, 2019, introduction of the Financial Plan Bylaw for first and second readings; - April 1st, 2019 through May 1st, 2019, public consultation process that will include all required notifications under Section 94 of the Community Charter, a mailer that explains the financial plan in detail and an invitation to provide written comment to staff for submission to council; - May 6th, 2019, report to council on any comments received on the financial plan and a request for council to move to third reading; - May 6th, 2019 introduction of the Annual Property Tax Bylaw for three readings; 2019 Financial Plan Bylaw Page 83 of 140 AGENDA ITEM #10.1. 2019 Financial Plan Bylaw May 6th, 2019 Regular Meeting of Council Page 2 - May 13th, 2019, Special Meeting of Council: adoption of both the Financial Plan 2019- 2023 and the Annual Property Tax Bylaw. A public consultation was conducted on the 2019-2023 Financial Plan. This process concluded May 1st, 2019 and consisted of a mailer developed by staff to inform the public regarding the financial plan and invitation for input. Two e-mails were received from the public. Those e-mails plus their replies from staff are attached to this report. The following amendments were made to Schedule “B” of the bylaw: - The federal budget announced municipalities will receive a one-time doubling of the contribution of Federal Gas Tax. For the Town of Princeton, this equates to an increase in revenue of $171,000. - Using the increased Gas Tax money, an increased amount of road paving will be conducted by the Town this summer. This results in an increase in the capital expenditures budget by $137,000. - The water and sewer reserve now show an automatic increase to their balances as a result of the infrastructure levy implemented this year. This year, the water and sewer reserves are due to be increased by $22,000 as a result of the levy. - Reclassifying certain accounts to better adjust departmental budgets for administrative services. Note that the reclassification does not affect the totals, just how existing administrative expenses are allocated amongst the different departments. 4. Policy Implications: The Tax Rate Policy for the Town of Princeton was passed by Council on the March 18th, 2019 meeting. This policy is included as Schedule “A” of the proposed Bylaw. 5. Recommendation and Alternatives to Staff Recommendation: Recommendation: THAT Council give the Town of Princeton Five-Year Financial Plan Bylaw 2019-2023 No. 955, 2019 a third reading as amended. Alternative 1: Another course of action deemed appropriate by Council. Attached: Town of Princeton Five-Year Financial Plan Bylaw 2019-2023 No. 955, 2019 Emails received for Public Consultation 2019 Financial Plan Bylaw Page 84 of 140 AGENDA ITEM #10.1. TOWN OF PRINCETON BYLAW 955, 2019 FIVE YEAR FINANCIAL PLAN BYLAW 2019 - 2023 A bylaw to adopt the Financial Plan for the years 2019-2023 WHEREAS Section 165 of the Community Charter requires the Council to prepare and adopt a Financial Plan for the five year period for the years 2019 to 2023; NOW THEREFORE, the Council of the Town of Princeton, in open meeting assembled, enacts as follows: a. Schedules “A”, “B”, “C” and “D” attached hereto and made part of the Bylaw, is hereby adopted and is the Financial Plan of the Town of Princeton, for the years ending December 31, 2019 to December 31, 2023 2. That this Bylaw be cited for all purposes as the “Town of Princeton Financial Plan Bylaw No. 955, 2019. READ A FIRST TIME THIS 1st day of April, 2019 READ A SECOND TIME THIS 1st day of April, 2019 READ A THIRD TIME THIS 6th day of May, 2019 ADOPTED THIS 13th day of May, 2019 Mayor Spencer Coyne CAO Lyle Thomas 2019 Financial Plan Bylaw Page 85 of 140 AGENDA ITEM #10.1. Schedule “A” TOWN OF PRINCETON TAX RATE POLICY 2019 POLICY STATEMENT The overall objective of the property tax rate policy is to achieve fairness and equity for all tax payers and provide a stable and competitive business environment. The objectives of the property tax rate policy are to: • Encourage reserves as a savings for future services; • make Princeton an attractive municipality in which to do business; and • keep residential property tax rates competitive to other municipalities in our region. Council is committed to ensuring the future prosperity of our Town by ensuring capital funds are available in the future to afford necessary refurbishment and/or replacement of infrastructure. To attract and retain both commercial and industrial enterprises, Council is committed to maintaining a competitive tax rate system so that commercial and industrial enterprises are paying their fair share of both capital and operating costs, but not more than a business elsewhere in a comparable municipality. Council will work to keep residential taxes affordable in the Town of Princeton. Princeton’s residential property tax rate must remain competitive with comparable municipalities in the region. Dependence on taxpayer-funded revenues or reserves can be achieved by ensuring that the maximum amount of grants from other levels of government are investigated and/or secured before proceeding on capital projects. The Town of Princeton is on the cusp of a positive growth curve. Consideration must be made to ensure the reserve amounts retained by the Town each year reflect the continued cost to maintain existing infrastructure. The goal of the financial plan is to retain at minimum the replacement cost of the capital assets of the town. By maintaining this standard, Council is working to ensure that there are enough reserves to replace infrastructure as it requires replacement. BACKGROUND: The system of property taxation provides a stable and consistent source of revenue for many services that are difficult or undesirable to fund on a user-pay basis. These include services such as fire protection, bylaw enforcement, libraries, street lighting and infrastructure. For these reasons, property value taxation will continue to be the primary source of municipal revenue. Many municipal services, such as water and sewer usage, can be measured and charged for on a user-pay basis. This basis attempts to fairly apportion the value of a municipal service to those who make use of it. User fees and charges will continue to form the second largest portion of planned revenue. Council will perform regular reviews of revenue generating areas for appropriate application of rate increases and ensure utilities operate as self-supporting enterprise funds. 2019 Financial Plan Bylaw Page 86 of 140 AGENDA ITEM #10.1. PERMISSIVE TAX EXEMPTIONS Council believes that the Permissive Tax Exemption is an appropriate way to recognize the value of the services provided to the community by non-profit organizations. Council will consider permissive tax exemptions annually. All applications for permissive tax exemptions will be reviewed in accordance with the current Permissive Tax Exemption Policy. Permissive tax Exemptions will be reviewed to ensure that the organization and property still meets the criteria established by Council. 2019 Financial Plan Bylaw Page 87 of 140 AGENDA ITEM #10.1. Schedule “B” TOWN OF PRINCETON FIVE YEAR CONSOLIDATED FINANCIAL PLAN 2019 – 2023 (in thousands of dollars) REVENUES 2019 2020 2021 2022 2023 Municipal Taxation 2,705 2,784 2,865 2,948 3,034 Grants-in-Lieu 120 124 128 132 136 Parcel Tax 19 19 19 19 19 Federal and Provincial Grants 966 13,639 12,639 622 622 Regional District Contributions 756 807 825 844 862 Sale of Services 1,597 1,654 1,713 1,774 1,836 Licenses, Permits & Fines 77 74 76 78 80 Penalties & Interest on Taxes 28 28 28 28 28 Return on Investments 916 910 904 902 401 Sundry 317 323 330 337 344 Total Revenues 7,501 20,362 19,527 7,684 7,362 EXPENSES 2019 2020 2021 2022 2023 Capital Expenses 1,644 15,175 12,175 625 125 General Government Services 641 665 1,488 1,542 1,557 Grants in Aid 35 25 25 25 25 Protective Services 224 233 242 251 260 Emergency Program 98 101 104 107 110 Transit Services 90 92 94 96 98 Economic Development 310 313 323 330 339 Visitor Information Centre 113 118 124 130 135 Public Works 1,864 1,854 1,911 1,966 2,024 Airport 29 32 35 38 41 Parks 73 77 81 85 89 Waste Management 582 820 839 859 879 Cemetery Services 33 37 41 45 49 Recreation and Leisure Services 979 1,013 1,055 1,093 1,134 Water System 342 347 359 369 381 Sewer System 252 257 270 281 294 Total Expenses 7,309 21,159 18,359 7,021 6,695 Net Revenue/(Expenditure) 192 (797) 1,168 663 666 NET CHANGE IN FUNDS 2019 2020 2021 2022 2023 Net change in Future Amenity Reserve 575 587 599 611 624 Net change in Water Reserve 11 11 12 12 13 Net change in Sewer Reserve 11 11 12 12 13 Net change in Capital Works & Machinery (165) Reserve Net change in Unrestricted Surplus Reserve (240) (1,406) 545 28 16 Total Net Change in Funds 192 (797) 1,168 663 666 Difference 0 0 0 0 0 2019 Financial Plan Bylaw Page 88 of 140 AGENDA ITEM #10.1. Planned Sources of Revenue, 2019 Source of Revenue % of Total Revenue Dollar Value (in Thousands $) Municipal Tax Revenue 36.3 % 2,724 Government Grants 14.5 % 1,086 Direct Operating Grants 10.1 % 756 Sales of Services 21.3 % 1,597 Other, Including Investments 17.8 % 1,338 Total 100.0 % 7,501 Planned Distribution of Municipal Taxation for 2019 Property Class % of Total Property Taxation Dollar Value Residential (1) 37.9 % $1,028,472 Utilities (2) 1.4 % $37,082 Heavy Industry (4) 40.6 % $1,093,208 Light Industry (5) 3.4 % $91,295 Business and Other (6) 16.6 % $450,967 Recreation or Non-Profit (8) 0.1% $3,976 Total 100.0 % $2,705,000 2019 Financial Plan Bylaw Page 89 of 140 AGENDA ITEM #10.1. Schedule “C” TOWN OF PRINCETON PERMISSIVE TAX EXEMPTION POLICY (in thousands of dollars) Town of Princeton Policy Policy No. 009-2010 POLICY STATEMENT The Town of Princeton recognizes the significant value of volunteers, volunteer groups and agencies to the spiritual, educational, social, cultural, and physical well-being of the region. A property tax exemption is a means for Council to support organizations within the town that further Council’s objective to enhance the quality of life while delivering services economically to the citizens of the town. 1) PURPOSE a) To provide clarity, consistency and certainty to the Town, the public and prospective applicants in processing applications for exemption from property taxes pursuant to section 224 of the Community Charter. 2) RESPONSIBILITIES a) Council may: Make revisions, additions or deletions to the Policy. Receive delegations from non-profit organizations requesting a tax exemption under this policy. Consider property tax exemption applications on an annual basis. b) The CAO shall: Review the policy, from time to time, and provide Council with changes, if required. Establish an application deadline. Advertise the opportunity to apply for a property tax exemption in the local newspaper twice prior to the application deadline. Ensure application forms are available at Town Hall. Review all applications for completeness and contact the applicant if additional information is necessary. Prepare a summary report of applications and bylaw for presentation to Council at their mid- September meeting for consideration, approval and adoption prior to October 31st of each year. Ensure the advertising and public notice processes comply with Section 94 of the Community Charter. Submit a public notice of the proposed bylaw to be placed in local newspapers. The notice will include: Property subject to bylaw Description of the proposed exemption Number of years the exemption will be provided Estimate of the amount of taxes that would be imposed on the property if it were not exempt for the year of exemption. 2019 Financial Plan Bylaw Page 90 of 140 AGENDA ITEM #10.1. c) The Applicant shall: Submit a complete application to the CAO on the approved form prior to July 31st of each year. Provide the information required to adjudicate the application. Appear before Council, if required. Provide records and/or property to verify information provided in support of application. 3) PROCEDURES a) Eligibility Criteria To be eligible for a property tax exemption an organization must comply with all of the eligibility criteria outlined below. The application forms and supporting documentation are an integral part of this policy. There is no obligation on the part of Council to grant property tax exemptions in any given year. The applicant(s) must: qualify for an exemption under the provisions of the Community Charter general authority for property tax exemptions. (Section 224) be in compliance with Town policies, plans, bylaws, and regulations (i.e. zoning); be a Non-Profit Organization; not be in competition with for-profit business. provide services or programs that are compatible or complementary to those offered by the Town. When a service or program is offered by a non-profit group or club, the community benefits from a more cost-effective provision of services; provide a service that fulfills some basic need, or otherwise improves the quality of life for residents of the Town of Princeton. b) The principal use of property must meet Council’s objectives. The “principal use of the property” refers to the use related directly to the principal purpose of the organization owning the property. Property tax exemptions will be based on the principal use of the property, not on the non-profit or charitable services of the organization. c) The organization will provide benefits and accessibility to the residents of the town. specifically, members of the public, within the appropriate age range, are able to join a club or organization and participate in its activities for a nominal rate or fee; Town residents must be the primary beneficiaries of the organization’s services. The services provided on the property must be accessible to the public. Council may, at its discretion, provide partial exemptions. d) Organizations that provide liquor and/or meal services as their primary function and/or source of revenue will not be eligible for property tax exemption; e) Organizations that provide short term housing with length of stay up to a maximum of two years, including emergency shelters, transitional housing, supportive housing for people with special needs, and group homes are eligible. f) Organizations that have a residence in the building or on the property will only be exempt if a caretaking function is performed and the property owner (organization) can provide a copy of an agreement demonstrating: rent is not collected on the residence; and, 2019 Financial Plan Bylaw Page 91 of 140 AGENDA ITEM #10.1. there is a caretaker agreement in place. 4) PUBLIC NOTICE a) Successful applicants may be asked to publicly acknowledge the exemption. 5) DISCLAIMER a) Council may, at its discretion, reject any or all applicants in any given year. b) Applications received after the deadline of July 31st will not be considered until the following year’s submissions to Council. 2019 Financial Plan Bylaw Page 92 of 140 AGENDA ITEM #10.1. Schedule “D” TOWN OF PRINCETON PLANNED COST OF PERMISSIVE TAX EXEMPTIONS Tax Exempt Properties Section 224(2)(f) Exemptions, Places of Worship 2019 Taxation Year Land Exemption Roll Number Legal Description Registered Owner/Lessee (in Dollars) a) 00291.000 Lot A, Plan 21394, Roman Catholic Bishop of 379.24 District Lot 706, Land Nelson & St Peters Parish. District 59, PID 007- 523-343 b) 00396.000 Lot 3-4, Block 13, Foursquare Gospel Church of 410.92 Plan 55, District Lot Canada 706, Yale Div of Yale Land District, PID 012-748-561 c) 00398.050 Lot 5,Block 13,Plan Foursquare Gospel Church of 120.57 55,District Lot Canada 706,Yale Div of Yale Land District, Except Plan H831, Licence to occupy TFA Lands for overflow parking purposes, PID 012- 746-177 d) 00398.060 Lot 6,Block 13,Plan Foursquare Gospel Church of 34.06 55,District Lot Canada 706,Yale Div of Yale Land District, Except Plan H831, , Licence to occupy TFA Lands for overflow parking purposes, PID 012- 748-617 e) 00398.180 Lot 18,Block 13, Plan Foursquare Gospel Church of 16.22 55, District Lot Canada 706,Yale Div of Yale Land District, Except Plan H831 20839 , Licence to occupy TFA Lands for overflow parking purposes, PID 012- 751-022 f) 00444.000 Lot 6, Block 16, Plan Pentecostal Assemblies of 321.71 55, District Lot 706, Canada Land District 59, PID 012-754-277 2019 Financial Plan Bylaw Page 93 of 140 AGENDA ITEM #10.1. g) 00454.000 Lot 22-24, Block 16, St. Paul’s Presbyterian 548.79 Plan 96, District Lot Church. 706, Land District 59, PID 012-771-902, 012-771-911 and 012- 771-929 h) 00853.555 Lot 72, Plan 20867, Jehovah’s Witness Hall. 947.82 District Lot 361, Land District 59, PID 007- 721-633 i) 00967.000 Plan B3253, District Baptist Church of Princeton 446.06 Lot 1297, Land District 54, PID 014- 972-760 2019 Financial Plan Bylaw Page 94 of 140 AGENDA ITEM #10.1. Tax Exempt Properties Section 224(2)(h) Exemptions, Hospitals and Long Term Care Facilities 2019 Tax Year Roll Land Exemption Number Legal Description Registered Owner/Lessee (in Dollars) j) 00853.105 Lot 1, Plan 15643, Interior Health Authority 1,525.81 District Lot 361, Yale Div of Yale Land District, Except Plan E14579 40581, PID 008-757-232 k) 00853.110 Lot PT 1, Plan E14579, Princeton Long Term Care 304.50 District Lot 361, Yale Society Division of Yale Land District 2019 Financial Plan Bylaw Page 95 of 140 AGENDA ITEM #10.1. Tax Exempt Properties Section 224(2)(a) Exemptions, Charitable, Philanthropic or Other Not for Profit Corporations 2019 Tax Year Roll Registered Land Exemption Number Legal Description Owner/Lessee (in Dollars) l) 00253.000 Lot 5, Block 4, Plan 37, Town of Princeton - 362.77 District Lot 706, Land Senior Citizens Branch District 59, PID 012-778- #30 Parking 842 m) 00259.000 Lot 9, Block 4, Plan 51, Town of Princeton - 362.77 District Lot 706, Land Senior Citizens Branch District 59, PID 012-770- #30 Parking 213 n) 00262.050 Lot 2, Plan 33115, District Town of Princeton - 941.96 Lot 706, Land District 59, Senior Citizens Branch PID 003-248-208 #30 Parking o) 00972.050 Lot PT 4, Plan 4960, District Town of Princeton - 273.95 Lot 1297, Land District 54, Little Folks Nursery PID 010-392-891 School p) 00127.000 Lot 1, Plan1302, Block 11, Princeton and District 96.46 District Lot 1823, Land Community Services; District 54, PID 011-614- Victoria House 262 650 Poplar q) 00358.010 Lot :A, Plan KAP84129, , Princeton and District 247.59 District Lot : 706, Land Community Services 88 District 59, PID 027-107- Fenchurch 884 r) 00124.001 Plan: 29314, Block: 10, Lot : Princeton and District 109.00 A, District Lot: 1823, Land Community Services District 54, PID 004-362- Mary Anne House 252 225 Lachine s) 00973.050 Lot A, Plan KAP72285, Princeton and District 1,424.61 District Lot 10S 1822 Chamber of Commerce Similkameen Div of Yale Land District, PID 025-533- 665 t) 00346.000 Lots 1 & 2, Plan 55, Block Town of Princeton – 941.96 10, District Lot 706 Yale Library Building & Div of Yale Land District Improvements PID 012-744-565 and PID 012-744-573 u) 00541.000 Lot 4, Plan 55, Block 25, Princeton Hospital 463.19 District Lot 706 Yale Div of Auxiliary Society Yale Land District PID 012- 762-245 v) 00428.000 Lot 2, Plan 55 Block 15 George Pearkes 944.85 District Lot 706 Yale Div. of (Pacific No 56) Branch Yale Land District PID 003- of Royal Canadian 448-860, 003-448-886 and Legion 003-448-894 2019 Financial Plan Bylaw Page 96 of 140 AGENDA ITEM #10.1. Tax Exempt Properties Section 224(2)(i) Exemptions, Public Parks or Recreational Grounds 2019 Taxation Year Roll Registered Land Exemption Number Legal Description Owner/Lessee (in Dollars) w) 00955.001 Lot AA, Plan B6202, District Town of Princeton - 3,448.65 Lot 706, Land District 59, PID Princeton Curling 013-716-255 Club and Parking x) 00964.257 Lot 1, Plan 19896, District Lot Town of Princeton - 1,424.61 932, Land District 25, PID PXA Grounds 007-934-254 y) 00972.025 Lot 2-3, Plan 4960, District Town of Princeton - 1,089.87 Lot 1297, Land District 54, Princeton & District PID 010-392-114 and 010- Multi-Purpose Arena 392-149 z) 00980.090 Lot 1, Plan 13878, District Lot Town of Princeton - 2,607.89 2137, Land District 25, PID PXA Grounds 009-141-421 aa) 01100.000 Lot 1, Plan M714, Land Town of Princeton - 1,276.01 District 54, PID 014-297-116 Memorial Park Grounds bb) 00982.201 Lot 1, Plan 11297, District Lot Town of Princeton - 12.54 1091 3030 Similkameen Div Princeton Golf Club of Yale Land District, Leased Portion – SEE 00982.200 for Parent, PID 009-491-627 cc) 00964.010 Plan DD3050, District Lot Crown Provincial BC 21.63 277, Yale Div of Yale Land Assets and Land District, Except Plan H88, Corporation/Trails Also See FOLIO 717- Society of British 00689.900 PERMIT NO. Columbia 338090 For public recreation Trail purposes, PID 015-015- 645 dd) 00964.290 Plan A141, District Lot 932, Crown Provincial BC 25.41 Kamloops Div of Yale Land Assets and Land District, Portion SEE PCL 1, Corporation/Trails ALSO SEE FOLIO 717- Society of British 00820.010 PERMIT NO. Columbia 338090 FOR PUBLIC RECREATION TRAIL PURPOSES, PID 012-938- 980 ee) 00971.150 Plan A144, District Lot 1297, Crown Provincial BC 15.14 Similkameen Div of Yale Assets and Land Land District, Portion SEE Corporation/Trails PCL C, PERMIT NO. 338090 Society of British FOR PUBLIC RECREATION Columbia TRAIL PURPOSES, PID 012- 939-366 2019 Financial Plan Bylaw Page 97 of 140 AGENDA ITEM #10.1. ff) 00979.100 Plan A144, District Lot 1824, Crown Provincial BC 81.64 Similkameen Div of Yale Assets and Land Land District, Portion SEE Corporation/Trails PCL A-B, PERMIT NO. Society of British 338090 FOR PUBLIC Columbia RECREATION TRAIL PURPOSES, PID 012-939- 099 gg) 00429.000 Lot 4, Block 15, Plan 55, Town of Princeton 460.86 District Lot 706, Land District Old Fire hall 59, PID 012-753-050 hh) 00448.000 Lot 11-12, Block 16, Plan 55, Town of Princeton - 594.75 District Lot 706, Land District Similkameen 59, PID 012-754-722 and Masonic Association 012-754-731 2019 Financial Plan Bylaw Page 98 of 140 Esmsnm 3.0.4: mmsd 49 ...m:%.8 93.2: mmmo__omn_A«mu m T: 533 Emgm mag «mmmEH m Emam 33 :3 m_o_omm« 8 cmmmim?mmmnEms._:,#mmg.EmwmmwmmxumsqzcwmmSEE mmm3 8 mmm:3m m?m?mmmmm.< _uo_.mxm3n_m” I I _. vmmmm 9.05. Em: go<<:.8sS _.m<..8:Nm:o:. .:n_:a_:m:m<< m?smmm.Egg m?icmm....:a_QmamsS\O_._A8 551A 8< 3... mmm:3mm < _umo_o_m:m > _m«mm 9. Ucmmsmmm_umo_o_mSm» < _m¢:mm_m.8 «m_m.mm8 «m_om_G8 :1mm:o:mag 33% mag E=_m« ::_.G m?2% .nmn=_:mmo_. mwocsgm.Emmm3cm» cm Qozm. Em_.m 3 so ncmmzos.ma < ._.:m«m a :3 osm <88 3 Em _o:o_mm.mmcoc?_3u1o<_:m.2m3n 3m:mmm3m:.1:_u1:nm.8:. < I92 < Emmmm38332 Em $2.3. Em: Emsxm ] AGENDA ITEM #10.1. Page 100 of 140 Esmsnm T03" ?smsnm mmz? >9: E. 83 98 >_<_ ._.on U nan wcmimmmUm Ummq _<_«. Q3335. _< _ AGENDA ITEM #10.1. >_o:mE_m _no_.mxm3_o_m._u_mmmmmmmm_oo _< $31.03 Em: +01<<_:Qo< From: Chief Administrative Officer Sent: April 23, 2019 5:02 PM To: [email protected] Cc: Spencer Coyne Good afternoon Susan, I hope you had a nice Easter weekend. Thank you for your email on Friday April 19. You expressed concerns and many questions about the 5 year financial plan document. I have tried to summarize them into 2 main categories; future housing needs and why tourism. I can assure you that the Mayor and Council are very concerned about housing needs and the current growth that we are experiencing. Much time and effort is being invested in this area as it is seen as a high priority. I’m sure you will understand that the details of land development is a sensitive and somewhat confidential discussion as it revolves around land that the Town does not own. However, you will notice on page 11 of the 5 Year Financial Plan, a discussion around DCC’s. This is a crucial step among many to prepare for development as it relates to servicing future needs. The Provincial Government also mandates that the Town prepare a housing study. This will be done this year. You will not find this on the priority list as it is a requirement of the Provincial Government but it is no less an important piece of the puzzle. Tourism projects speak to how we present ourselves and represents the character of the community. It is very much related to growth. We want to be diversified in our approach to development and growth. I am confident that if we continue to work on; planning for future growth, working with land owners, continue to develop the industrial park, maintain our underground infrastructure, improve our highway presentation, value our rich history, honour those that have gone before us and provide an attractive quality of life through amenities, that the town will grow and prosper on a firm foundation. It sounds like a lot and sometimes does not move as fast as we like, but I know that Council is on the right track. Please stop in if you have any questions or concerns and we will be happy to help you, Thanks Susan. Lyle Thomas | Chief Administrative Officer | Town of Princeton 151 Vermilion Avenue, Princeton BC V0X 1W0 |www.princeton.ca P 250-295-3135 | F 250-295-3477 | E [email protected] 2019 Financial Plan Bylaw Page 103 of 140 Page 104 of 140 AGENDA ITEM #10.2. TOWN OF PRINCETON ROAD CLOSURE and REMOVAL OF HIGHWAY DEDICATION BYLAW NO. 956, 2019 A Bylaw to Close and Remove the Dedication as Highway WHEREAS, pursuant to Section 40 of the Community Charter, Council may, by bylaw, close a portion of highway to traffic and remove the dedication of the highway; if prior to adopting the bylaws, Council gives notice of its intention in accordance with section 94 of the Community Charter; and provides an opportunity for persons who consider they are affected by the bylaw to make representation to Council. AND WHEREAS Council deems it to be in the best interest of the Town of Princeton to close to traffic and remove the dedication of highway of the lane dedicated on Plan 96, District Lot 706, YDYD. AND WHEREAS the Council does not consider that the road closure will affect the transmission or distribution facilities or works of utility operators; AND WHEREAS, pursuant to section 41(3) of the Community Charter, if the highway or part of a highway to be closed is within 800 meters of an arterial highway, the bylaw may only be adopted if it is approved by the Minister responsible for the Transportation Act. AND WHEREAS, the Council deems it expedient to provide for the closure to traffic and removal of the dedication of the portion of highway referred to in this bylaw for the purposes of consolidation with the adjacent private property located at 301 Vermilion Avenue. NOW THEREFORE the Council of the Town of Princeton, in open meeting assembled, enacts as follows: PART 1: CITATION 1.1 This Bylaw may be cited for all purposes as the Road Closure Bylaw No. 956, 2019.” 1.2 Town of Princeton Bylaw No. 265, 1975 is hereby repealed. PART 2: SEVERABILITY 2.1 If a portion of this bylaw is held invalid by a Court of competent jurisdiction, then the invalid portion must be severed and the remainder of this bylaw is deemed to have been adopted without the severed section, subsection, paragraph, subparagraph, clause or phrase. Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 Page 105 of 140 AGENDA ITEM #10.2. TOWN OF PRINCETON ROAD CLOSURE and REMOVAL OF HIGHWAY DEDICATION BYLAW NO. 956, 2019 A Bylaw to Close and Remove the Dedication as Highway PART 3: ROAD CLOSURE AND REMOVAL OF HIGHWAY DEDICATION 3.1 Attached to this bylaw as Schedule “A” a forming part of this bylaw is a reduced copy of the road closure reference plan EPP90863, prepared by AllTerra Land Surveying Ltd. 3.2 On deposit of the Road Closure Plan and all other documentation for the closure of the closed road in the Land Title Office, the closed road will cease to be public highway, its dedication as a highway cancelled. 3.3 The Mayor and Chief Administrative Officer are authorized to execute all plans and other documentation necessary to effect this road closure and cancellation of Highway dedication, and registration of the title to the property. READ A FIRST AND SECOND TIME this 15th day of April 2019. NOTICE GIVEN in accordance with sections 40(3) and 94 of the Community Charter on the 18th AND 25th day of April 2019; and May 2nd, 2019. AN OPPORTUNITY WAS PROVIDED FOR PERSON WHO CONSIDER THEY ARE AFFECTED BY THE BYLAW TO MAKE REPRESENTATIONS TO COUNCIL AT A PUBLIC MEETING on the 6th day of May 2019. READ A THIRD TIME this 6th day of May 2019. APPROVED pursuant to section 41(3) of the Transportation Act this ______day of ______, 2019. ______for Minister of Transportation & Infrastructure. RECONSIDERED AND ADOPTED this 21st day of May 2019. Mayor Spencer Coyne CAO, Lyle Thomas Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 Page 106 of 140 AGENDA ITEM #10.2. TOWN OF PRINCETON ROAD CLOSURE and REMOVAL OF HIGHWAY DEDICATION BYLAW NO. 956, 2019 A Bylaw to Close and Remove the Dedication as Highway SCHEDULE A Road Closure and Removal of Highway Dedication Bylaw No. 956, 2019 Page 107 of 140 Page 108 of 140 AGENDA ITEM #10.3. TOWN OF PRINCETON REPORT TO: Lyle Thomas, CAO FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: 56200377.000 FROM: Christopher Garrish, Contract Planner SUBJECT: Zoning Amendment Application – 185 Bridge Street Recommendation: THAT Bylaw No. 960, 2019, Town of Princeton Zoning Amendment Bylaw be given third reading. 1. Purpose: The purpose of Zoning Amendment Bylaw No. 960, 2019, is to change the zoning of the property at 185 Bridge Street, which is legally described as Lot 29, Block 11, Plan KAP55, District Lot 706, YDYD, from Institutional and Health Care (H1) to Central Business (C2) in order to formalize the use of the site for a “post office” (ground floor) as well as “commercial or professional business office” (upper floors). This amendment bylaw is being initiated by the Town of Princeton. 2. Time Critical: None. 3. Background: Site Context: The subject property is approximately 916 m2 in area and is located at the north-east corner of the intersection of Kenley Avenue and Bridge Street. The property is currently seen to be comprised of the Canada Post office building, while the surrounding patter of development on Bridge Street is predominantly commercial businesses. Regulatory Provisions: Under the Town’s Official Community Plan (OCP) Bylaw, the subject property has been designated Town Centre (TC), which speaks to maintaining “the Town Centre as the commercial core of Princeton” and further speaks to encouraging professional offices and government offices (i.e. post office) within this area. Zoning Amendment Application – 185 Bridge Street Page 109 of 140 AGENDA ITEM #10.3. Zoning Amendment Application – 185 Bridge Street Page 2 The property has also been designated as being within the Town Centre Development Permit Area under the OCP Bylaw. Under the Town’s Zoning Bylaw No. 880, 2013, the subject property is zoned Institutional and Health Care (H1), the intent of which is “to accommodate institutional services including age-friendly housing, health care and education”. In support of this, the H1 Zone includes, amongst other things, “assisted living housing”, “congregate housing”, “day care centre”, “hospital” and “shelter housing” as permitted principal uses. In comparison, the intent of the Central Business (C2) Zone is to “serve as the town centre of Princeton, providing a location for restaurants, offices, retail, entertainment, government, cultural, residential and other uses.” In support of this, the C2 Zone includes, amongst other things, “post office” and “commercial or professional business office” as permitted principal uses. Council Resolutions: At its meeting of April 15, 2019, Council resolved to approve first and second reading of the Amendment Bylaw and the scheduling of a public hearing for May 6, 2019. A Public Hearing, in accordance with Section 464 of the Local Government Act, is scheduled to occur ahead of the Regular Council Meeting on May 6, 2019. 4. Policy Implications Amending the zoning of the subject property to C2 is seen to be consistent with the designation of the property under the OCP Bylaw for Town Centre purposes. In addition, rezoning the property will address the legally non-conforming status of the building under the Zoning Bylaw and will further allow for proposed additions and renovations to the building to be completed. For these reasons, staff are recommending in favour of the proposed amendment. 5. Communications: All referral comments received from external agencies and Town departments are included as a separate item on the Council Agenda. Approval from the Ministry of Transportation and Infrastructure (MOTI) is required prior to adoption of Amendment No. 960, 2019 as the proposal is within 800 metres of a controlled area (i.e. Highway 3). Recommendation & Alternatives to Staff Recommendation: Recommendation: Zoning Amendment Application – 185 Bridge Street Page 110 of 140 AGENDA ITEM #10.3. Zoning Amendment Application – 185 Bridge Street Page 3 That Council choose to support the recommendation. Alternative 1: That Council choose to refer back to staff for additional information. Alternative2: That Council choose not to support the recommendation. Respectfully submitted: ______Christopher Garrish MCIP, RPP Contract Planner Attachments: No. 1 – Context Maps No. 2 – Site Photo (Google Streetview) Zoning Amendment Application – 185 Bridge Street Page 111 of 140 AGENDA ITEM #10.3. Zoning Amendment Application – 185 Bridge Street Page 4 Attachment No. 1 – Context Maps Subject Parcel Zoning Amendment Application – 185 Bridge Street Page 112 of 140 Zoning Amendment Application – 185 Bridge Street Attachment No. 2 – Site Photo (Google Streetview) AGENDA ITEM #10.3. Page 113 of 140 Page 114 of 140 AGENDA ITEM #10.3. TOWN OF PRINCETON BYLAW NO. 960, 2019 A bylaw to amend the Town of Princeton Zoning Bylaw No. 880, 2013 The Council of the Town of Princeton, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as the “Town of Princeton Zoning Amendment Bylaw No. 960, 2019.” 2. The Official Zoning Map, being Schedule ‘A’ of the Town of Princeton Zoning Bylaw No. 880, 2013, is amended by changing the land use designation of the land described as Lot 29, Block 11, Plan KAP55, District Lot 706, (185 Bridge Street) and shown shaded yellow on Schedule ‘1’, which forms part of this Bylaw, from Institutional and Health Care (H1) to Central Business (C2). Read a first and second time this 15th day of April 2019. Public Hearing held on this 6th day of May 2019. Read a third time this 6th day of May 2019. Approved pursuant to section 52(3)(a) of the Transportation Act, this _____ day of ______, 2019. ______for Minister of Transportation & Infrastructure Adopted this ____day of ______, 2019. Mayor Corporate Officer Zoning Amendment Bylaw No. 960, 2019 Page 1 Zoning Amendment Application – 185 Bridge Street Page 115 of 140 AGENDA ITEM #10.3. Town of Princeton 151 Vermillion Avenue, Princeton, BC, V0X-1W0 Telephone: 250-295-3135 Email: [email protected] Amendment Bylaw No. 960, 2019 File No: 5600377.000 Schedule ‘1’ N PRINCETON Subject Amend Zoning Bylaw No. 880, 2013 Parcel from: Institutional and Health Care (H1) to: Central Business (C2) (YELLOW SHADED AREA) Zoning Amendment Bylaw No. 960, 2019 Page 2 Zoning Amendment Application – 185 Bridge Street Page 116 of 140 AGENDA ITEM #10.4. TOWN OF PRINCETON REPORT TO: Lyle Thomas, Acting CAO FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: 56201114.020 FROM: Christopher Garrish, Contract Planner SUBJECT: Zoning Amendment Application – 462 Similkameen Avenue Recommendation: THAT Bylaw No. 961, 2019, Town of Princeton Zoning Amendment Bylaw be given third reading. 1. Purpose: The purpose of Zoning Amendment Bylaw No. 961, 2019, is to change the zoning of the property at 462 Similkameen Avenue, which is legally described as Lots 1 & 2, Plan EPP89240, District Lot 706, YDYD, from Single Family Residential (RS1) to Two Family Residential (RD) in order to allow for the development of duplexes. In support of this proposal, the applicant has stated that “I want to build duplexes on each lot (1&2). RS1 does not allow duplexes.” Council is asked to be aware that, as part of this amendment bylaw process, staff are recommending that a textual amendment be initiated to order update Section 14.2.3 (Development Regulations – Minimum Parcel Size) of the Zoning Bylaw in order to add a provision for the strata subdivision of duplexes on an RD zoned parcel. 2. Time Critical: None. 3. Background: Site Context: The subject property has recently been subdivided and now comprises two legal parcels that are approximately 974.6 m2 (Lot 1) and 975.5 m2 (Lot 2) in area and are located on the south side of Similkameen Avenue, 55 metres south of its intersection with Stout Street. The property is currently seen to be vacant land used for outdoor storage purposes while the surrounding pattern of development is characterized by low density residential uses to the north and a mix of residential and industrial uses on the south side of Similkameen Avenue. Zoning Amendment Application – 462 Similkameen Avenue Page 117 of 140 AGENDA ITEM #10.4. Zoning Amendment Application – 462 Similkameen Avenue Page 2 Regulatory Provisions: Under the Town’s Official Community Plan (OCP) Bylaw, the subject property has been designated Low Density Residential (LR), which speaks to supporting “detached (single family), semi-detached and duplex dwellings (two family)” as acceptable uses “provided the design, size and siting of these structures remains consistent with the character of the neighbourhood.” Under the Town’s Zoning Bylaw No. 880, 2013, the subject property is zoned Single Family One (RS1), the intent of which is “to accommodate single detached housing on mid-sized, serviced lots”. In support of this, the RS1 Zone lists “single detached dwelling” as the only form of permitted dwelling type. In comparison, the intent of the Two Family Residential (RD) Zone is “to accommodate single detached and duplex housing on mid-sized, serviced lots.” In support of this, the RD Zone lists “single detached dwelling” as well as “duplex” as the permitted forms of dwelling types. The minimum parcel size for subdivision in the RD Zone is 557 m2. Council Resolutions: At its meeting of April 15th, 2019, Council resolved to approve first and second reading of the Amendment Bylaw and the scheduling of a public hearing for May 6th, 2019. A Public Hearing, in accordance with Section 464 of the Local Government Act, is scheduled to occur ahead of the Regular Council Meeting on May 6th, 2019. 4. Policy Implications Amending the zoning of the subject property to RD is seen to be consistent with the designation of the property under the OCP Bylaw for Low Density Residential purposes and furthers the Plan’s objective of promoting infill development within existing residential developments, increasing housing choices by encouraging a mixture of residential dwelling types and densities within neighbourhoods and encouraging greater housing affordability. For these reasons, staff are recommending in favour of rezoning the subject property to RD. With regard to the proposed textual amendment to the minimum parcel size requirements in the RD Zone, this is in order to allow for the stratification of duplex units. At present, the RD Zone stipulates a minimum parcel size for subdivision of 557 m2, meaning a parcel would be required to be 1,114 m2 in area in order to allow for the stratification of a duplex unit. In the context of the current application, this provision would prevent the stratification of any duplex units constructed on the new Lots 1 & 2 being created from 462 Similkameen Avenue as these lots are less than 1,114 m2 in area. Staff consider this to be an unreasonable requirement and contrary to the OCP objectives of encouraging infill and housing affordability. Zoning Amendment Application – 462 Similkameen Avenue Page 118 of 140 AGENDA ITEM #10.4. Zoning Amendment Application – 462 Similkameen Avenue Page 3 In response, staff are proposing that Line No. 3 (Minimum Parcel Size) under Section 14.2 (Development Regulations) of the Zoning Bylaw be deleted in its entirety and replaced with the following: RD Column I RD Column II .3 Minimum Parcel Size a) 1.0 ha, when not connected to the municipal sewer system; b) 550.0 m2, when connected to the municipal sewer system; or c) 225.0 m2, for the purpose of subdivision of duplexes into their individual units, when connected to the municipal sewer system. Council is asked to be aware that this textual change will apply to all parcels zoned RD within the Town’s boundary, which is approximately 195 parcels. 5. Communications: All referral comments received from external agencies and Town departments are included as a separate item on the Council Agenda. Approval from the Ministry of Transportation and Infrastructure (MOTI) is required prior to adoption of Amendment No. 961, 2019 as the proposal is within 800 metres of a controlled area (i.e. Highway 3). Recommendation & Alternatives to Staff Recommendation: Recommendation: That Council choose to support the recommendation. Alternative 1: That Council choose to refer back to staff for additional information. Alternative 2: That Council choose not to support the recommendation. Respectfully submitted: ______Christopher Garrish MCIP, RPP Contract Planner Zoning Amendment Application – 462 Similkameen Avenue Page 119 of 140 AGENDA ITEM #10.4. Zoning Amendment Application – 462 Similkameen Avenue Page 4 Attachments: No. 1 – Context Maps No. 2 – Site Photo (Google Streetview) No. 3 – Approved Subdivision Layout for 462 Similkameen Avenue Zoning Amendment Application – 462 Similkameen Avenue Page 120 of 140 AGENDA ITEM #10.4. Zoning Amendment Application – 462 Similkameen Avenue Page 5 Attachment No. 1 – Context Maps N PRINCETON Subject Parcel Zoning Amendment Application – 462 Similkameen Avenue Page 121 of 140 Zoning Amendment Application – 462 Similkameen Avenue Attachment No. 2 – Site Photo (Google Streetview) AGENDA ITEM #10.4. Page 122 of 140 Zoning Amendment Application – 462 Similkameen Avenue Zoning Amendment Application – 462 Similkameen Avenue Page 7 Attachment No. 3 – Approved Subdivision Layout for 462 Similkameen Avenue AGENDA ITEM #10.4. Page 123 of 140 Page 124 of 140 AGENDA ITEM #10.4. TOWN OF PRINCETON BYLAW NO. 961, 2019 A bylaw to amend the Town of Princeton Zoning Bylaw No. 880, 2013 The Council of the Town of Princeton, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as the “Town of Princeton Zoning Amendment Bylaw No. 961, 2019.” 2. The Town of Princeton Zoning Bylaw No. 880, 2013, as amended, is further amended by: i) replacing Section 14.2.3 (Development Regulations) under Section 14 (RD – Two Family Residential) in its entirety with the following: .3 Minimum Parcel Size a) 1.0 ha, when not connected to the municipal sewer system; b) 550.0 m2, when connected to the municipal sewer system; or c) 225.0 m2, for the purpose of subdivision of duplexes into their individual units, when connected to the municipal sewer system. 3. The Official Zoning Map, being Schedule ‘A’ of the Town of Princeton Zoning Bylaw No. 880, 2013, is amended by changing the land use designation of the land described as Lots 1 & 2, Plan EPP89240, District Lot 706, YDYD (462 Similkameen Avenue) and shown shaded yellow on Schedule ‘A’, which forms part of this Bylaw, from Single Family Residential (RS1) to Two Family Residential (RD). Zoning Amendment Bylaw No. 961, 2019 Page 1 Zoning Amendment Application – 462 Similkameen Avenue Page 125 of 140 AGENDA ITEM #10.4. Read a first and second time this 15th day of April 2019. Public Hearing held on this 6th day of May 2019. Read a third time this 6th day of May 2019. Approved pursuant to section 52(3)(a) of the Transportation Act, this _____ day of ______, 2019. ______for Minister of Transportation & Infrastructure Adopted this ____day of ______, 2019. Mayor Corporate Officer Zoning Amendment Bylaw No. 961, 2019 Page 2 Zoning Amendment Application – 462 Similkameen Avenue Page 126 of 140 AGENDA ITEM #10.4. Town of Princeton 151 Vermillion Avenue, Princeton, BC, V0X-1W0 Telephone: 250-295-3477 Email: [email protected] Amendment Bylaw No. 961, 2019 File No: 56201114.020 Schedule ‘A’ N PRINCETON Amend Zoning Bylaw No. 880, 2013 Subject from: Single Family Residential (RS1) Parcel to: Two Family Residential (RD) (YELLOW SHADED AREA) Zoning Amendment Bylaw No. 961, 2019 Page 3 Zoning Amendment Application – 462 Similkameen Avenue Page 127 of 140 Page 128 of 140 AGENDA ITEM #10.5. TOWN OF PRINCETON REPORT TO: Lyle Thomas, Chief Administrative Officer FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: FROM: James Graham, Director of Finance SUBJECT: 2019 Tax Rate Bylaw Recommendation: THAT Council give the Tax Rates Bylaw No. 963, 2019 three readings. 1. Purpose: To adopt the property tax rates for all classes of property within the Town of Princeton for the 2019 taxation year. 2. Time Critical: The Property Tax Bylaw for the Town of Princeton needs to be passed before May 15th, 2019 as per Section 197(1) of the Community Charter. 3. Background: A Special Meeting of Council was held January 30th-31st, 2019 at Princeton Town Hall for the deliberation and approval of a preliminary budget for 2019. At this meeting, Council approved a revenue plan for 2019 as part of the overall Financial Plan. The total amount of property tax due to be collected for general municipal purposes as listed in the 2019-2023 Financial Plan is $2,578,000. The revised roll issued by the BC Assessment Authority on April 5, 2019 finalized a property tax increase at 5.08%. The average single-family home in Princeton was assessed at $203,607.83 for the 2019 roll. At the average valued house, this represents an absolute increase in general municipal collection of $36.03 for 2019. 2019 Tax Rate Bylaw Page 129 of 140 AGENDA ITEM #10.5. 2019 Tax Rates Bylaw May 6th, 2019 Regular Meeting of Council Page 2 In addition to the general municipal rate, the following rates, levies or taxes are also applied for the 2019 taxation year: - Funding for the Okanagan Regional Library system, including the Princeton branch; - funding for the Municipal Finance Authority; - funding for the BC Assessment Authority; - funding for Schools as per the School Act; - funding for Policing as per the Police Act; - funding for the Regional District of Okanagan-Similkameen; and - funding for the Okanagan-Similkameen Regional Hospital District. 4. Policy Implications: In accordance with the Tax Rate Policy as set by Council, any change in the property tax rate is shared by all classes of property. 5. Recommendation and Alternatives to Staff Recommendation: Recommendation: THAT Council give the Tax Rates Bylaw No. 963, 2019 three readings. Alternative 1: Another course of action deemed appropriate by Council. Attachment: 2019 Tax Rates Bylaw No. 963, 2019. 2019 Tax Rate Bylaw Page 130 of 140 AGENDA ITEM #10.5. TOWN OF PRINCETON BYLAW 963, 2019 2019 TAX RATES BYLAW WHEREAS Section 197 of the Community Charter requires the Council to impose property value taxes for the year as provided for in the financial plan; AND Council of the Town of Princeton has implemented said financial plan with the implementation of Bylaw 955, 2019, Five Year Financial Plan Bylaw 2019-2023; NOW THEREFORE, the Council of the Town of Princeton, in open meeting assembled, enacts as follows: 1. The following rates are hereby imposed and levied for the year 2019: a. for all lawful general purposes of the Municipality on the value of land and improvements taxable for general Municipal purposes, rates appearing in Column “A” of Schedule “A” attached hereto and forming a part hereof; b. for Okanagan Regional Library purposes on the value of land and improvements taxable for general Municipal purposes, rates appearing in Column “B” of Schedule “A” attached hereto and forming a part hereof; c. for Okanagan-Similkameen Regional Hospital District (OSRHD) on the value of land and improvements taxable for general Municipal purposes, rates appearing in Column “C” of Schedule “A” attached hereto and forming a part hereof; and d. for purposes of the Regional District of Okanagan-Similkameen on the value of land and improvements taxable for general Municipal purposes, rates appearing in Column “D” of Schedule “A” attached hereto and forming a part hereof. 2. The minimum amount of taxation upon a parcel of real property shall be One Dollar ($1.00). 3. As an exception to Section 1 of this bylaw, the tax rate for municipal purposes for class 04 (heavy industry) and class 05 (light industry) properties located within the area described in the Supplementary Letters Patent by Order in Council No. 831 approved and ordered December 31, 2015 for the 2017 and beyond taxation year, must not exceed the lessor of 3% or the annual increase in residential taxes. For the 2019 taxation year, the total amount of Class 04 (heavy industry) and 05 (light industry) taxation for these specific properties is $8.1388 per $1,000 of assessed value. 4. As per Section 235 (1) of the Community Charter, all Municipal Property Taxes levied by and due to the Town of Princeton for the 2019 taxation year must be received by 4:30 PM on July 31, 2019. A 10% penalty will apply to any property taxes not paid at that time. 2019 Tax Rate Bylaw Page 131 of 140 AGENDA ITEM #10.5. 5. This bylaw may be cited as the “Town of Princeton Tax Rates Bylaw No. 963, 2019”. READ A FIRST TIME THIS 6th day of May, 2019 READ A SECOND TIME THIS 6th day of May, 2019 READ A THIRD TIME THIS 6th day of May, 2019 ADOPTED THIS 13th day of May, 2019 Mayor Spencer Coyne CAO Lyle Thomas 2019 Tax Rate Bylaw Page 132 of 140 AGENDA ITEM #10.5. Schedule ”A” Tax Rates (rates listed below are per $1,000 of net assessed value) Property Class 1a 1b 1c 1d General Okanagan OSRHD (Regional Regional District Municipal Regional Hospital) Library 01 Residential 3.4139 0.1802 0.2640 0.1507 02 Utility 37.9351 2.0028 0.9239 0.5274 04 Heavy Industrial 58.1064 3.0677 0.8975 0.5123 05 Light Industrial 28.5854 1.5092 0.8975 0.5123 06 Business 8.2718 0.4367 0.6467 0.3692 08 Recreation/Non-Profit 5.7427 0.3032 0.2640 0.1507 2019 Tax Rate Bylaw Page 133 of 140 Page 134 of 140 AGENDA ITEM #10.6. TOWN OF PRINCETON REPORT TO: Lyle Thomas, Chief Administrative Officer FOR: Regular Meeting PRESENTED: May 6th, 2019 FILE: FROM: James Graham, Director of Finance SUBJECT: 2019 Fees and Charges Bylaw Amendment Recommendation: THAT Town of Princeton Fees and Charges Bylaw Amendment (2) Bylaw No. 964, 2019 be given three readings. 1. Purpose: To amend Schedule “K” of the Fees and Charges Bylaw for compliance with Provincial Legislation. 2. Time Critical: The amended bylaw is due to be adopted at the May 21st regular meeting of council. 3. Background: On April 1st, 2019, Consumer Protection BC performed an audit of the Princeton Cemetery. Their report found minor deficiencies that have been corrected already by staff. One of the deficiencies identified has to do with the fees the Town collects on behalf of the Princeton Cemetery Care Fund. This fund is a trust fund mandated by the Cremation, Interment and Funeral Services Act to ensure that the Cemetery is always held to a minimal standard as a resting place even if an owner of the Cemetery runs into financial difficulty. Current regulations in place state that the amount of the transfer to the Cemetery Care Fund must be at least 25% of the cost of a burial plot and 10% of many other Cemetery related service the Town provides. The suggestion by the auditor was to remove references to a dollar amount referenced in the Cemetery Section (Schedule “K”) in the Fees and Charges Bylaw and replace it with the percentage mandated by law. This is the change that is incorporated into this amendment. 2019 Fees and Charges Bylaw Amendment Page 135 of 140 AGENDA ITEM #10.6. 2019 Fees and Charges Bylaw Amendment May 6th Regular Meeting of Council Page 2 4. Financial Implications: There will be a slight reduction in the amount of revenue booked for the fiscal year as the amount of fees collected remitted on behalf of the Cemetery Care Fund will increase and the amount we charge as a fee for service will decrease, leaving the total charge the same as the current bylaw. The changes included in this bylaw are as follows: Grave space for a non-resident Currently $2,650 with $245 (9%) going to the Cemetery Care Fund Proposed to be $2,650 with $662.50 (25%) going to the Cemetery Care Fund. Cremation for a non-resident Currently $380 with $85 (22%) going to the Cemetery Care Fund Proposed to be $380 with $95 (25%) going to the Cemetery Care Fund. 5. Recommendation and Alternatives to Staff Recommendation: Recommendation: THAT Town of Princeton Fees and Charges Bylaw Amendment (2) Bylaw No. 964, 2019 be given three readings Alternative 1: Another course of action deemed appropriate by Council. Attachment: Report by Consumer Protection BC re: Princeton Cemetery 2019 Fees and Charges Bylaw Amendment Page 136 of 140 AGENDA ITEM #10.6. TOWN OF PRINCETON BYLAW 964, 2019 FEES AND CHARGES BYLAW AMENDMENT (2) A bylaw to AMEND THE Town’s Fees and Charges Bylaw 957, 2019 to establish fees and charges for services WHEREAS the Council of the Town of Princeton deem it advisable and expedient to amend Bylaw No. 957, 2019; NOW THEREFORE, the Council of the Town of Princeton, in open meeting assembled, enacts as follows: 1. That Bylaw No. 957, 2019, Fees and Charges Bylaw be amended as follows: a. That Schedule “K” be Rescinded and Amended Schedule “K” be attached. 2. That this Bylaw be cited for all purposes as the “Town of Princeton Fees and Charges Amendment (2) Bylaw No. 964, 2019. READ A FIRST TIME THIS 6th day of May, 2019 READ A SECOND TIME THIS 6th day of May, 2019 READ A THIRD TIME THIS 6th day of May, 2019 ADOPTED THIS 21st, day of May, 2019 Mayor Spencer Coyne Interim CAO Lyle Thomas 2019 Fees and Charges Bylaw Amendment Page 137 of 140 AGENDA ITEM #10.6. SCHEDULE ‘K’ – Cemetery Fees for Service Grave Space, Resident * ...... $ 0,460 Grave Space, Non-Resident * ...... 2,650 Cremation, Resident * ...... 155 Cremation, Non-Resident * ...... 380 Grave Preparation, Adult ...... 630 Grave Preparation, Infant or Child ...... 105 Grave Preparation, Cremation ...... 105 Exhumation, Adult ...... 670 Exhumation, Infant or Child ...... 155 Exhumation, Cremation...... 155 Grave Liners, Adult ...... 375 Grave Liners, Cremation ...... 115 Additional Fees, Full Burials after 2pm, on weekends, or on statutory holidays ...... 205 Additional Fees, Cremation after 2pm, on weekends, or on statutory holidays ...... 205 Transfer Fee ...... 30 Any other work not categorized above ...... Cost + 15% admin fee Installation of Memorial, Granite * ...... 115 Installation of Memorial, Bronze (encased in concrete) * ...... 145 Any amount with an asterisk (*) in Schedule “K” is liable to have an amount transferred to the Princeton Cemetery Care Fund in accordance with laws and regulations established by the Cremation, Interment and Funeral Services Act of British Columbia. 2019 Fees and Charges Bylaw Amendment Page 138 of 140 AGENDA ITEM #10.6. April 11, 2019 License #15134 Carolyn Schmidt Town of Princeton D/b/a: Princeton Cemetery Cemetery Road Princeton, BC, V0X 1W0 Ms. Schmidt, Post Inspection Report – Princeton Cemetery Consumer Protection BC is the regulatory authority responsible for the administration and enforcement of the Business Practices and Consumer Protection Act (BPCPA), the Cremation Interment and Funeral Services Act (CIFSA), and the Cremation Interment Funeral Services Regulation (CIFSR). Together the BPCPA, CIFSA, and CIFSR govern the licensing requirements and conduct of businesses and persons that provide funeral service and direction in the Province of British Columbia. On April 1st, 2019, an inspection was conducted at your business location. The following alleged contraventions were identified by the Inspector. Business Practices and Consumer Protection Act Requirement for schedule of rates 31 (1) A provider must keep at its business premises a price list that (2) The provider must (a) display the price list in a place on the business premises that is accessible to members of the public. Inspection found the cemetery price list was not displayed at the business premises in a manner that is accessible to members of the public. Ensure the cemetery price list is displayed in an area of the premises that is accessible to members of the public. Cremation, Interment and Funeral Services Regulation Identification of affiliation 12 (1) A person who is an operator, a funeral provider or a memorial dealer must clearly state his or her business address, in all directories, and advertising and marketing materials. Inspection found the cemetery price list did not include the registered business address. CONSUMER PROTECTION BC 200 – 4946 Canada Way, Burnaby BC V5G 4H7 P 604.320.1667 F 604.320.1663 TF 1.888.564.9963 E [email protected] W www.consumerprotectionbc.ca 2019 Fees and Charges Bylaw Amendment Page 139 of 140 AGENDA ITEM #10.6. Ensure you include the business address for the cemetery on the cemetery price list. Required amount of contribution to care funds 20 (2) Except as provided in subsection (3), an operator that has a care fund for a cemetery must, for each right of interment at the cemetery that is sold, make a deposit to that fund of not less than 25% of the selling price of the right of interment. Inspection found that care fund contributions for some burial plots, as noted on the cemetery price list, did not always appear to contribute a minimum of 25% of the selling price of the plot to the care fund. The non- resident grave space for “adult” and “cremation”, both appear to contribute less than the required 25% minimum of the selling price of the right of interment to the care fund. Ensure all sales of interment plots include a minimum care fund contribution of 25%. Records related to interments 27 (1) An operator of a place of interment must keep a record of each interment that occurs at the place of interment that includes the following: (e) a copy of the burial permit or if the death occurred outside the Province, a copy of the burial permit or other document required under section 22 of the Vital Statistics Act for the burial of the human remains. Inspection found interment records kept by the cemetery operator, did not always included a copy of the burial permit. Ensure all interment records always include a burial permit for each interment that occurs at the cemetery. Although no enforcement action has been recommended at this time, further failure to comply with the Acts and Regulation can be reported to the Director and may result in administrative monetary penalties, other forms of enforcement action, and/or licensing action. Please ensure that areas found to be a concern are amended for compliance of the Business Practices and Consumer Protection Act and the Cremation Interment Funeral Services Regulation. A follow-up inspection may be conducted to ensure compliance. For additional information on the enforcement process please visit our website at: www.consumerprotectionbc.ca Sincerely, Robert Caverzan Inspector / Consumer Protection BC 604-296-2857 By: e-mail CONSUMER PROTECTION BC 200 – 4946 Canada Way, Burnaby BC V5G 4H7 P 604.320.1667 F 604.320.1663 TF 1.888.564.9963 E [email protected] W www.consumerprotectionbc.ca 2019 Fees and Charges Bylaw Amendment Page 140 of 140