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AGENDA Village of Telkwa Regular Council Meeting 7:00 Pm on Tuesday, October 11, 2016 Held in the Council Chambers at 1415 Hankin Avenue, Telkwa, BC

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AGENDA Village of Telkwa Regular Council Meeting 7:00 Pm on Tuesday, October 11, 2016 Held in the Council Chambers at 1415 Hankin Avenue, Telkwa, BC THE CORPORTATION OF THE VILLAGE OF TELKWA MISSION STATEMENT The Corporation of the Village of Telkwa’s mission is to serve the community through smart growth, community involvement and the creation of partnerships to realize its vision of a healthy, friendly, diverse and thriving community. AGENDA Village of Telkwa Regular Council Meeting 7:00 pm on Tuesday, October 11, 2016 held in the Council Chambers at 1415 Hankin Avenue, Telkwa, BC 1. REGULAR MEETING OF COUNCIL 2. ADOPTION OF AGENDA a) October 11, 2016 3. ADOPTION OF MINUTES a) Regular Meeting of Council held September 12, 2016 4. PUBLIC COMMENT 5. DELEGATION a) Sharon Tower, Omineca Beetle Action Coalition • Update on OBAC 6. STAFF REPORTS a) Economic Development Officer’s Reports • Ltr 153 from the Economic Development Officer regarding Northern Development Initiative Trust Community Halls and Recreation Facilities Grant • Ltr 165 from the Economic Development Officer regarding Advertising for Telkwa in Alaska Highway Historical Journey magazine b) Bylaw Officer’s Report • Ltr 162 from the Bylaw Officer regarding Report of Activities for September 2016 c) Fire Chief’s Reports • Ltr 163 from the Fire Chief regarding Report of Activities for September 8 to October 6, 2016 • Ltr 164 from the Fire Chief regarding the TRANSCAER (Transportation Community Awareness and Emergency Response) Hazmat Training Event September 16, 2016 in Prince George 7. UNFINISHED BUSINESS 8. ADMINISTRATIVE MATTERS a) Correspondence for Action i) Ltr 151 from Transport Canada regarding the Requirements under the Grade Crossing Regulations pursuant to the Railway Safety Act ii) Ltr 159 from the Minister of Community, Sport and Cultural Development and Minister Responsible for Translink regarding Ride Sourcing in BC – Stakeholder Engagement Summary iii) Ltr 160 from the Telkwa Seniors Society regarding a request for support for the Remembrance Day Service iv) Ltr 161 from the Moricetown Band regarding a request for letter of support for the Northern Development Initiative Trust – Economic Diversification Infrastructure Fund for $250,000 and BC Rural Dividend Fund - $100, 000 Single Partnership Stream b) Correspondence for Information i) Ltr 152 from the Telkwa Reading Centre regarding the Telkwa Reading Centre Annual Report ii) Ltr 154 from the Union of BC Municipalities regarding the Completion of Fuel Management Project (SWPI- 412: Telkwa Continuation Operational Treatments, 2013) iii) Ltr 155 from CN Railway regarding Transport Canada’s New Grade Crossing Regulations and Standards iv) Ltr 156 from Geoscience BC regarding Earth Science: A Sustainable Investment in BC’s Future v) Ltr 157 from the Union of BC Municipalities Green Communities Committee regarding the Climate Action Recognition Program vi) Ltr 158 from BC Junkin CD regarding a Petition for the Re-opening of the Bulkley Valley Transfer Station Metal and Wood Salvaging to the Public c) Reading File - as per attached listing 9. BYLAWS/POLICIES a) 2017 Property Tax Exemption Bylaw No.666, 2016 For Third Reading 10. COUNCIL REPORTS a) Verbal Reports 11. OTHER BUSINESS a) Opus DaytonKnight Consultants – Utility Rate Review b) Pool Committee - Village of Telkwa Representative 12. CALENDAR OF EVENTS October 2016 Calendar November 2016 Calendar 13. PUBLIC COMMENT 14. IN-CAMERA 15. ADJOURNMENT October 11, 2016 Agenda 0550-02 THE CORPORATION OF THE VILLAGE OF TELKWA REGULAR MEETING OF COUNCIL The Minutes of the Regular Meeting of Council held Monday, September 12, 2016 in the Village of Telkwa Council Chambers, 1415 Hankin Avenue, Telkwa, BC. PRESENT: Mayor Darcy Repen Councillor Leroy Dekens Councillor Brad Layton Councillor Coralee Karrer Jim Leschuk, Director of Finance Gord Brown, Director of Public Works Randy Cunningham, Fire Chief Debbie Joujan, Chief Administrative Officer Tricia Hanna, Recording Secretary ABSENT: Councillor Annette Morgan 1. REGULAR MEETING OF COUNCIL - Mayor Repen called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA a) September 12, 2016. RM Res. 16-09-231 Layton / Karrer THAT the agenda of the September 12, 2016 Regular Meeting of Council, be adopted by adding the following late items: Ltr 150 from the Smithers Interior News regarding ad request for congratulations on our Olympians’ success, Councillor Brad Layton unable to attend the Union of BC Municipalities Convention September 26 - 30, 2016 and ministerial briefs to be included at the Union of BC Municipalities Convention. CARRIED 3. ADOPTION OF MINUTES a) Committee of the Whole Meeting, February 15, 2016. RM Res. 16-09-232 Layton / Karrer THAT the minutes of the Committee of the Whole Meeting held February 15, 2016, be adopted as circulated. CARRIED b) Committee of the Whole Meeting, February 22, 2016. RM Res. 16-09-233 Karrer / Dekens THAT the minutes of the Committee of the Whole Meeting held February 22, 2016, be adopted as circulated. CARRIED c) Committee of the Whole Meeting, March 9, 2016. RM Res. 16-09-234 Karrer / Layton THAT the minutes of the Committee of the Whole Meeting held March 9, 2016, be adopted as circulated. CARRIED - 1 - File: 0550-03 September 12, 2016 d) Committee of the Whole Meeting, April 5, 2016. RM Res. 16-09-235 Dekens / Karrer THAT the minutes of the Committee of the Whole Meeting held April 5, 2016, be adopted as circulated. CARRIED e) Committee of the Whole Meeting, May 17, 2016. RM Res. 16-09-236 Layton / Karrer THAT the minutes of the Committee of the Whole Meeting held May 17, 2016, be adopted as circulated. CARRIED f) Regular Meeting of Council, August 15, 2016. RM Res. 16-09-237 Layton / Dekens THAT the minutes of the Regular Meeting of Council held August 15, 2016, be adopted as circulated. CARRIED g) Special Meeting of Council, August 22, 2016. RM Res. 16-09-238 Karrer / Layton THAT the minutes of the Special Meeting of Council held August 22, 2016, be adopted as circulated. CARRIED 4. PUBLIC COMMENT - There were no public comments. 5. DELEGATION a) Staff Sergeant Rob Mitchell (RCMP) – Policing Update and Area Crime Trends. Staff Sergeant Rob Mitchell presented the Area Crime Trends and Update Report to Council. Items in the report included: a staffing and resource update; a detachment operational update; area statistics on persons violent crime, property crime, crime trends over time; 2016 – 2017 RCMP priorities to address community concerns; 2010 - 2016 Telkwa crime statistics; and a detachment initiatives update pertaining to substance abuse, police/community relations, violence, and traffic problems. It was noted that the overall crime statistics for the Village of Telkwa have decreased. The importance of citizens continuing to report crimes was emphasized. Staff Sergeant Rob Mitchell was thanked for his presentation. 6. STAFF REPORTS a) Director of Finance Reports. Ltr 144 regarding attendance at the Government Financial Officers Association Bootcamp. RM Res. 16-09-239 Layton / Karrer THAT Ltr 144 from the Director of Finance regarding attendance at the Government Financial Officers Association Bootcamp, be received for information. CARRIED Ltr 145 regarding Unpaid Property Tax. RM Res. 16-09-240 Layton / Karrer THAT Ltr 145 from the Director of Finance regarding unpaid property tax, be received for information. CARRIED b) Bylaw Officer’s Report. Ltr 147 regarding Report of Activities for July and August 2016. RM Res. 16-09-241 Layton / Karrer THAT Ltr 147 from the Bylaw Officer regarding Report of Activities for July and August 2016, be received for information. CARRIED - 2 - File: 0550-03 September 12, 2016 c) Fire Chief’s Report. Ltr 149 regarding Report of Activities for July 14 to September 8, 2016. RM Res. 16-09-242 Karrer / Dekens THAT Ltr 149 from the Fire Chief regarding Report of Activities for July 14 to September 8, 2016, be received; AND THAT staff investigate costs of training regarding CN – Hazardous Materials Emergency Response Training. CARRIED Action: Staff post information on the Village website regarding chimney cleaning to reduce chimney fires and wood stoves burning technique to reduce air quality problems. 7. UNFINISHED BUSINESS a) Salvaging of Materials from the Regional District of Bulkley-Nechako Smithers/Telkwa Transfer Station. Ban on Salvaging Reusable Material Regional District of Bulkley-Nechako Director Fisher provided a verbal report regarding Salvaging of Materials from the Regional District of Bulkley-Nechako Smithers/Telkwa Transfer Station, including: that the salvaging ban has been in place but not strongly enforced in the past; he supports salvaging and hopes the ban will be removed; currently the Solid Waste Management Plan review is being done and would like to open debate about salvaging prior to end of the review. RM Res. 16-09-243 Layton / Karrer THAT the verbal report provided by Director Fisher regarding Salvaging of Materials from the Regional District of Bulkley-Nechako Smithers/Telkwa Transfer Station, be received; AND THAT staff draft a letter to Regional District of Bulkley-Nechako regarding creation of a safety plan for salvaging of materials, and requesting that they prioritize the stop of burning wood waste due to compromised air quality in the Valley. CARRIED b) Dockrill Memorial Rink. Painting of Boards The Director of Public Works provided an update on the Dockrill Memorial Rink and painting of the boards, including: the rink has been prepared and is ready for the surface to be poured, pouring is expected to take place this week and left to set for three weeks, the boards will be primed and painted white by Public Works staff, and Telkwa Elementary School will be participating in painting a number of the boards as class projects. c) Chip Sealing. The Director of Public Works provided an update regarding Chip Sealing and advised that sealing has been completed on Tower Road for the season. d) Council - Fire Officers - Employees and Expenses Amendment Bylaw No.606, 2011; Bylaw No.595, 2010; and Bylaw No.582, 2008. The Chief Administrator Officer provided a verbal report regarding Council - Fire Officers - Employees and Expenses Amendment Bylaw No.606, 2011; Bylaw No.595, 2010; and Bylaw No.582, 2008, confirming that the last actual increase in remuneration received by Council was in 2008.
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