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AGENDA and BUSINESS PAPERS Oberon Council Ordinary Meeting 137 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected] AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 19 June 2018 Commencing at 5.30pm at the Oberon Council Chambers 1 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 2 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 Agenda Items page 1. OPENING OF MEETING ......................................................................................................... 5 2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 5 3. PRAYER .................................................................................................................................. 5 4. RECORD OF ATTENDANCE .................................................................................................. 5 5. DECLARATIONS OF INTEREST ............................................................................................. 6 6. PRESENTATIONS ................................................................................................................... 7 7. QUESTIONS FROM THE PUBLIC .......................................................................................... 7 8. CONFIRMATION OF MINUTES .............................................................................................. 7 9. MAYORAL MINUTE AND REPORT ........................................................................................ 8 09.01 MAYORAL MINUTE AND REPORT ............................................................................ 8 10. NOTICES OF MOTIONS ....................................................................................................... 11 10.01 NOTICE OF MOTION – OBERON’S DENTAL ISSUE ............................................... 11 11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 12 11.01 OBERON BUSINESS & TOURISM ASSOCIATION MEETING – 24 APRIL 2018 AND 9 MAY 2018 ................................................................................................................. 12 11.02 UPPER MACQUARIE COUNTY COUNCIL MEETING – 4 MAY 2018 AND EXTRAORDINARY MEETING – 1 JUNE 2018 .......................................................... 25 11.03 CENTRAL NSW JOINT ORGANISATION INAUGURAL MEETING AND CENTROC BOARD MEETING .................................................................................................... 30 11.04 OBERON ARTS COUNCIL ....................................................................................... 43 11.05 COUNTRY MAYORS ASSOCIATION MEETING – FRIDAY 1 JUNE 2018 ................ 44 12. COMMITTEE REPORTS ....................................................................................................... 52 12.01 TRAFFIC ADVISORY LOCAL COMMITTEE ............................................................. 52 13. REPORTS FOR DECISION ................................................................................................... 56 13.01 PLANNING PROPOSAL – 2519 O’CONNELL ROAD ............................................... 56 13.02 DEVELOPMENT APPLICATION 10.2018.38.1 –ADDITIONS AND ALTERATIONS TO AN EXISTING DWELLING ........................................................................................ 61 13.03 CENTRAL NSW JOINT ORGANISATION – DRAFT CODE OF MEETING PRACTICE & CHARTER ............................................................................................................. 66 13.04 COMMUNITY STRATEGIC PLAN ............................................................................ 67 13.05 VILLAGE IMPROVEMENT FUNDS .......................................................................... 96 13.06 RELATED PARTY DISCLOSURE POLICY REVIEW .............................................. 103 13.07 UNIFORM POLICY ................................................................................................. 108 13.08 COUNCIL SECTION 355 COMMITTEES ................................................................ 113 13.09 BLACK SPRINGS COMMUNITY ASSOCIATION – COUNCILLOR/S DELEGATE .. 116 13.10 OBERON COMMON TOILETS – REPLACEMENT CEILING .................................. 117 13.11 MAYORAL AND COUNCILLOR FEES 2018/19 ...................................................... 122 13.12 EAST OBERON SEWERAGE INSPECTIONS ........................................................ 123 14. REPORTS FOR INFORMATION ......................................................................................... 125 14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ...................................... 125 14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT DEPT. .............. 132 14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES ................................... 138 14.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES .............. 145 3 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 14.05 LEGAL AND CONSULTANCY FEES ...................................................................... 152 14.06 STATEMENT OF INVESTMENTS .......................................................................... 153 14.07 WATER AND SEWER PLANT REPORT ................................................................. 156 14.08 CROWN LAND MANAGEMENT ACT 2016 ............................................................ 179 14.09 WATER USAGE – DROUGHT ASSISTANCE......................................................... 181 15. URGENT BUSINESS ........................................................................................................... 183 16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 183 16.01 WATER WRITE OFF REQUEST – ACCOUNT 12384405 ....................................... 184 16.02 WRITE OFF REQUEST – ASSESSMENT 12350037 .............................................. 184 16.03 LEGAL MATTERS .................................................................................................. 184 16.04 TENDER T2018/5 – SPRAYED BITUMINOUS SURFACING WORKS .................... 184 17. CLOSURE OF MEETING .................................................................................................... 185 4 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 1. OPENING OF MEETING The Mayor will welcome members and declare the meeting open. 2. ACKNOWLEDGEMENT OF COUNTRY Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present. 3. PRAYER The Meeting will be opened in prayer. 4. RECORD OF ATTENDANCE Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Kerry Gibbons Clr Don Capel Clr Ian Doney Clr Mark Kellam Clr Brenda Lyon Clr Clive McCarthy Clr Mick McKechnie Clr Andrew McKibbin Staff Gary Wallace, General Manager Shane Wilson, Planning and Development Director Lynette Safranek, Finance and Community Services Director Chris Schumacher, Works and Engineering Director Sharon Swannell, Executive Coordinator Apologies Nil 5 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 5. DECLARATIONS OF INTEREST File No: Governance/Councillors/Declarations of Interest A GUIDE TO ETHICAL DECISION-MAKING (Provided by the Independent Commission Against Corruption) Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict: Pecuniary – regulated by the Local Government Act and Department of Local Government Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only) The test for conflict of interest: Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain Important to consider public perceptions of whether you have a conflict of interest Identifying problems 1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary - Non-Pecuniary - Significant Non-Pecuniary - Less than Significant 6 | P a g e Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 June 2018 6. PRESENTATIONS A presentation will be provided by Phillip Haynes re Fluoride. 7. QUESTIONS FROM THE PUBLIC The community is to be given the opportunity to ask questions at the commencement
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