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Agenda Jennifer H SWEETWATER AUTHORITY GOVERNING BOARD 505 GARRETT AVENUE STEVE CASTANEDA, CHAIR POST OFFICE BOX 2328 HECTOR MARTINEZ, VICE CHAIR CHULA VISTA, CALIFORNIA 91912-2328 JOSIE CALDERON-SCOTI JERRY CANO (619) 420-1413 JOSEF. CERDA FAX (619) 425-7469 JOSE PRECIADO www.sweetwater.org ALEJANDRA SOTELO-SOLIS TISH BERGE GENERAL MANAGER AGENDA JENNIFER H. SABINE ASSISTANT GENERAL MANAGER Regular Meeting Governing Board of Sweetwater Authority Wednesday, March 11, 2020 - 6:00 p.m. • Call Meeting to Order and Roll Call • Pledge of Allegiance to the Flag • Opportunity for Public Comment Opportunity for members of the public to address the Board (Government Code Section 54954.6) • Chair's Presentation A. Recognition of 2020 High School Photo Contest Winners B. Presentation by Glenn Farrel, Director of Government Relations, San Diego County Water Authority ACTION CALENDAR AGENDA The following items on the Action Agenda call for discussion and action by the Board. All items are placed on the Agenda so that the Board may discuss and take action on the item if the Board is so inclined, including items listed for information. 1. Items to be Added, Withdrawn, or Reordered on the Agenda 2. Approval of Minutes A. Special Board Meeting of February 26, 2020 B. Regular Board Meeting of February 26, 2020 Consent Calendar Items Items to be acted upon without discussion, unless a request is made by a member of the Board, the Staff, or the Public to discuss a particular item, including items listed for information. All consent calendar items are approved by a single motion. 3. Approval of San Diego Gas & Electric Demands and Warrants 4. Approval of Demands and Warrants (excludes the San Diego Gas & Electric Demands and Warrants) 5. Consultant Selection for the Programmatic Permitting of the Property Operations and Maintenance Plan (Consultant Selection Committee meeting of 3/3/20) Recommendation: Award a multi-year contract to ICF Jones & Stokes, Inc. A Public Water Agency Serving National City, Chula Vista and Surrounding Areas 1 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA - Regular Meeting of March 11, 2020 - 6:00 p.m. Page 2 of4 6. Customer Bill Dispute - 258 5th Avenue, Chula Vista (Finance and Personnel Committee meeting of 3/4/20) Recommendation: Deny the request to reverse the one-time adjustment in the amount of $200 granted on December 26, 2019, and allow the customer to enter into an extended payment plan for 12 months. Action and Discussion Items 7. Consideration to Issue a Request for Proposals for On-call General Construction Contractor(s) (Operations Committee meeting of 3/4/20) Staff Recommendation: Waive the application of the Authority's Procurement Policy regarding competitive bidding for construction projects in excess of $75,000; approve the Request for Proposals for On-call General Construction Contractor(s), including a statement in the letter indicating the Authority encourages participation of local contractors; and direct staff to bring proposals to the Operations Committee for consideration and recommendation to the Governing Board. 8. New Business A. Report on Initial Results of Flushing Program (Information Only) (No Enclosure) B. Selection Process for Federal and/or State Lobbyist 9. Old Business Review of Board Policies and Procedures (Policy 518) 10. Approval of Directors' Attendance at Meetings and Future Agenda Items A. Per diem approval for Director Castaneda to attend Olivewood Garden's 10th Anniversary Kick-off Event, National City- March 14, 2020 B. Council of Water Utilities Meeting, San Diego County - The Butcher Shop Steakhouse, San Diego -Tuesday, March 17, 2020, 8:00 a.m. - Presentation by Serge Dedina, City of Imperial Beach Mayor and Co-founder and Executive Director ofWILDCOAST C. Per diem approval for Directors that wish to attend the City of Chula Vista's First Friday Breakfast, Chula Vista - April 3, 2020 (Item requested by Director Martinez) REPORTS AND INFORMATIONAL ITEMS The following Agenda items are placed on the Agenda to allow the persons designated to provide information to the Board and the Public. There is no action called for in these items. The Board may engage in discussion on any report upon which specific subject matter is identified on the Agenda, but may not take any action other than to place the matter on a future Agenda. 11. Communications Plan Metrics Reporting - FY 2019-20 First Quarter (Information Item) (Communications Committee meeting of 3/2/20) Recommendation: No action is required by the Governing Board. 12. Report of Legal Counsel 2 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA - Regular Meeting of March 11, 2020 - 6:00 p.m. Page 3 of 4 13. Report of Management • Recent/Upcoming Community Events (No Enclosures): Sweetwater Authority High School Photography Competition Reception at Bonita Museum -April 10, 2020, 5:30-7:30 p.m. Spring Garden Festival - Water Conservation Garden - April 25, 2020, 9:00 a.m. -3:00 p.m. South Bay Earth Day - Memorial Park - May 2, 2020, 11 :00 a.m. - 4:00 p.m. Day of Play at Olivewood Gardens - July 18, 2020 Presentation to the Chula Vista Chamber of Commerce Utilities Subcommittee - July 29, 2020 14. Reports by Directors on Events Attended Reports and discussion relating to events attended by the Directors. A. Chula Vista Chamber of Commerce Annual Dinner - February 28, 2020 B. San Diego IRWM Summit- March 2, 2020 C. Local Government Commission (LGC) Yosemite Policymakers Conference - March 5-8, 2020 15. Directors' Comments Directors' comments are comments by Directors concerning Authority business that may be of interest to the Board. Directors' comments are placed on the Agenda to enable individual Board members to convey information to the Board and the Public. There is no discussion or action taken on comments made by Board members. CLOSED SESSION At any time during the regular session, the Governing Board may adjourn to closed session to consider litigation, personnel matters, or to discuss with legal counsel matters within the attorney-client privilege. Government Code Section 54954.5. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9 (d)(1): United States, et al. ex rel John Hendrix v. J-M Manufacturing Company Inc., and Formosa Plastics Corporation, U.S.A., Case No. ED CV06-00055-GW 16. Adjournment This agenda was posted at least seventy-two (72} hours before the meeting in a location freely accessible to the Public on the exterior bulletin board at the main entrance to the Authority's office and it is also posted on the Authority's website at www.sweetwater.org. No action may be taken on any item not appearing on the posted agenda, except as provided by California Gavernment Code Sectian 54954.2. Any writings or documents provided to a majority of the members of the Sweetwater Authority Governing Board regarding any item on this agenda will be made available for public inspection at the Authority Administration Office, located at 505 Garrett Avenue, Chula Vista, CA 91910, during normal business hours. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a 3 SWEETWATER AUTHORITY GOVERNING BOARD AGENDA- Regular Meeting of March 11, 2020-6:00 p.m. Page 4of 4 disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Board Secretary at (619} 409-6703 at least forty-eight (48) hours before the meeting, if possible. To e-subscribe to receive meeting agendas and other pertinent information, please visit www.sweetwater.org. PUBLIC COMMENT PROCEDURES Members of the general public may address the Board regarding items not appearing on the posted agenda, which are within the subject matter jurisdiction of the Governing Board. Speakers are asked to state name, address, and topic, and to observe a time limit of three (3) minutes each. Public comment on a single topic is limited to twenty (20} minutes. Anyone desiring to address the Governing Board regarding an item listed on the agenda is asked to fill out a speaker's slip and present it to the Board Chair or the Secretary. Request to Speak forms are available at the Speaker's podium and at www.sweetwater.org/speakerform. 4 SWEETWATER AUTHORITY GOVERNING BOARD MINUTES OF THE SPECIAL MEETING February 26, 2020 The Governing Board of Sweetwater Authority held a Special meeting on Wednesday, February 26, 2020 at the Sweetwater Authority Administrative Office, 505 Garrett Avenue, Chula Vista, California. Chair Castaneda called the meeting to order at 5:00 p.m. • Roll Call Directors Present: Josie Calderon-Scott, Jerry Cano, Steve Castaneda, Jose F. Cerda, Hector Martinez, * Jose Preciado (5:48 p.m.), and *Alejandra Sotelo-Solis (5:07 p.m.) Directors Absent: None Management, Staff General Manager Tish Berge, Assistant General Manager and Others Present: Jennifer Sabine, Legal Counsel Paula de Sousa, and Board Secretary Ligia Perez. Others present: Special Labor Counsel Frances Rogers of Liebert Cassidy Whitmore and Doug Johnson of Ralph Andersen & Associates. • Pledge of Allegiance to the Flag • Opportunity for Public Comment (Government Code Section 54954.3) There was none. CLOSED SESSION At 5:01 p.m., the Board convened to meet in closed session with legal counsel for: A. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiators: Frances Rogers, Special Labor Counsel Tish Berge, General Manager Jennifer Sabine, Assistant General Manager Employee Organizations: Sweetwater Authority Employees' Committee Sweetwater Authority Middle Management Group Sweetwater Authority Confidential Group B. Conference with Labor Negotiator pursuant to Government Code Section 54957.6 Agency Negotiators: Frances Rogers, Special Labor Counsel Tish Berge, General Manager 5 Sweetwater Authority Governing Board Minutes - February 26, 2020 Special Meeting Page2of2 Unrepresented Employees: Assistant General Manager Director of Administrative Services Director of Engineering Director of Distribution Director of Finance Director of Water Quality C.
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