Escribe Agenda Package

Council Agenda

Wednesday, February 3, 2021 9:00 a.m. Pages

1. CALL TO ORDER

2. OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION

3. OPEN FORUM (MAXIMUM FIFTEEN MINUTES)

Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please email the Clerk at [email protected] at least thirty minutes prior to the meeting, indicating which item on the agenda you wish to address. You can then join the meeting with the instructions outlined above. Once the meeting begins, you will be prompted to make your statement to Council. Individuals may only speak for a total of three (3) minutes.

4. APPROVE OR AMEND AGENDA

Resolution That Township of Chatsworth Council adopt the Agenda as circulated.

5. DECLARATION OF PECUNIARY INTEREST

6. CONFIRMATION OF MINUTES 6

Resolution That the minutes of the Council Meeting in Committee of the Whole and Council Session held on January 20, 2021 and the Public Meeting Minutes of January 20, 2021 be confirmed as recorded.

7. MATTERS ARISING FROM MINUTES

8. PUBLIC MEETINGS (Statutory and Non-Statutory)

9. MATTERS ARISING FROM PUBLIC MEETINGS 10. INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING 13

Resolution That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole.

By-law 2021-08 Zoning Amendment Z13 2020 - King Creative Inc By-law 2021-09 R.I.D.E. Agreement

11. COMMITTEE OF THE WHOLE

Resolution That Council now go into Committee of the Whole.

11.1. Consent Agenda and Determination of Items to be Separated

Chatsworth Council: If you wish to separate an Item from the Consent Agenda or if you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared.

Resolution That the Consent Agenda items be hereby received for information.

11.1.a. Reports for Information

11.1.b. Committee Minutes

11.1.c. Correspondence for Council information 41

i. OCWA Client Communication - January 15, 2021 ii. Notice of Public Meeting Grey Highlands - Z09/2021 iii. AMO Watchfile January 21, 2021 iv AMO Watchfile January 28, 2021

11.1.d. Motions from Other Municipalities 48

i. West Grey Resolution re: Schedule 8, Bill 229

11.2. Presentations/Delegations (Pre-Registered)

11.3. Matters Arising from Presentations/Delegation

11.4. Staff Reports and Verbal Updates from Staff

2 11.4.a. CBO Report 2021-01 2020 Year End Building Activity 50

Resolution That Report 2021-01 2020 year end building statistics, be hereby received for information.

11.4.b. FD Report 2021-01 December 2020 Activity Report 56

Resolution That Committee of the Whole recommend to Council that Fire Chief’s Report 2021-01 dated February 03, 2021 regarding the December 2020 Activity Report be hereby received for information.

11.4.c. FD Report 2021-02 Fire Department Activity 2020 60

Resolution That Fire Chief’s Report 2021-02 dated February 03, 2021 regarding the 2020 Fire Department Activity Report be hereby received for information.

11.4.d. FIN Report 2021-04 Survey Results and Next Steps 70

Resolution That Treasurer’s Report 2021-04 regarding Survey Results and Next Steps be hereby received for information.

11.4.e. FIN Report 2021-05 Preliminary 2020 Year-End Report 77

Resolution That Treasurer’s Report 2021-05 regarding Preliminary 2020 Year-End – 4th Quarter Results be hereby received for information.

11.4.f. CAO Clerk Report 2021-05 Employee Remuneration Market 92 Check

Resolution That Report 2021-05 regarding Employee Remuneration Market Check be hereby received for information; And that Committee of the Whole recommends to Council that the CAO Clerk be directed to proceed with the Market Check for employee remuneration, using the comparable criteria set out in this report.

3 11.4.g. CAO Clerk Report 2021-06 Community Improvement Plan 94 Update

Resolution That Report 2021-06 regarding the Community Improvement Plan Update be hereby received for information.

11.4.h. CAO Clerk Report 2021-07 2020-2021 and 2021-2022 R.I.D.E. 187 Grant Program

Resolution That Report 2021-07 regarding the R.I.D.E Program Grant be hereby received;

And further that Committee of the Whole recommends to Council that a by-law to authorize the Mayor and Clerk to execute the R.I.D.E. Grant Program Agreement be presented to Council for approval.

11.4.i. Verbal Department Updates

11.5. Consideration of By-laws 216

Resolution That the following By-law(s) be referred to Council for consideration: By-law 2021-08 Zoning Amendment Z13 2020 - King Creative Inc By-law 2021-09 RIDE Agreement

11.6. Items Requiring Direction

11.7. Items Requiring Discussion including Items Removed from Consent Agenda

11.8. Rise and Report from Committee of the Whole

Resolution That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.

4 12. ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE

Resolution That the actions taken in Committee of the Whole today be confirmed by this Council and the Minutes of the Committees be adopted; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for third reading

13. THIRD READING OF BY-LAWS 244

Resolution That the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2021-08 Zoning Amendment Z13 2020 - King Creative Inc By-law 2021-09 RIDE Agreement

14. NOTICES OF MOTION

15. NOTICE PROVISION

16. TRACKING SHEET 272

17. OTHER BUSINESS

18. CLOSED MEETING

Resolution That Council go into Closed Session for the following reason(s): 1. Closed Session minutes of January 20, 2021 2. Disposition of Land – CAO Clerk’s Confidential Report 2021-01

19. CONFIRMATORY BY-LAW 273

Resolution That By-law 2021-10 being a by-law to confirm all actions and proceedings of the February 3, 2021 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.

20. ADJOURNMENT

5 Township of Chatsworth Virtual Council Meeting Minutes Wednesday January 20, 2021 @ 6:45 p.m. Members Present: Mayor - Scott Mackey Deputy Mayor - Brian Gamble Councillor - Shawn Greig Councillor - Diana Rae Councillor - Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Karmen Krueger Operations Manager, Jamie Morgan Planner, Ron Davidson Deputy Treasurer, Wanda Robertson Accounting/Payroll Clerk, Anne Gordon

1. Call to Order Mayor Mackey called the meeting to order at 6:45 p.m.

2. Opening Ceremonies Mayor Mackey called for a moment of reflection before proceeding with the Council Meeting.

3. Open Forum There were no speaker requests for Open Forum.

4. Adoption of Agenda Resolution 2021-04-01 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Council adopt the Agenda as circulated. Carried

5. Declaration of Pecuniary Interest Mayor Mackey asked members of Council if they had any declarations.

6. Confirmation of Minutes Resolution 2021-04-02 Moved by: Diana Rae Seconded by: Brian Gamble

That the minutes of the Council Meeting in Committee of the Whole and Council Session held on January 6, 2021 and the Special Council Budget Meetings held on December 9, 2020, December 14, 2020, January 6, 2021and January 13, 2021 be confirmed as recorded. Carried

7. Matters Arising from Minutes 8. Public Meetings (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z13/2020 King Creative Inc. Part Lot 61, Concession 1 NETSR Geographic Township of Holland, Township of Chatsworth 580364 Sideroad 60

8.2 Budget 2021

9. Matters Arising from Public Meetings Resolution 2021-04-03 Moved by: Shawn Greig Seconded: Brian Gamble

THAT Zoning Amendment Application Z13/2020 King Creative Inc., be referred to Committee of the Whole for discussion. Carried 1 | P a g e 6 Township of Chatsworth Council Minutes January 20, 2021

10. Introduction of By-laws – First and Second Reading Resolution 2021-04-04 Moved by: Diana Rae Seconded: Shawn Greig That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole: By-law 2021-05 Council 2021 Remuneration By-law 2021-06 Adopt 2021 Salary Grid Carried

11. Committee of the Whole Resolution 2021-04-05 Moved by: Shawn Greig Seconded by: Brian Gamble

That Council now go into Committee of the Whole. Carried

11.1 Consent Agenda Resolution 2021-04-06 Moved by: Elizabeth Thompson Seconded by: Diana Rae That the Consent Agenda items be hereby received for information. Carried

11.2 Presentations/Delegations (Pre-Registered) 11.3 Matters Arising from Presentations/Delegations 11.4 Staff Reports and Verbal Updates from Staff a) Planners Report 2021-01 – Z13/2020 King Creative Inc. Resolution 2021-04-07 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That Planners Report 2021-01 be hereby received; and Further that Committee of the Whole recommends to Council the approval of the Zoning Bylaw Amendment Application for Part Lot 61, Concession 1 NETRS, former Geographic Township of Holland, Township of Chatsworth. Owner: King Creative Inc. c/o Roger Mooking Further that staff be directed to prepare the necessary by-law to give effect to the application. Carried

b) CAO Clerk 2021-02 Council and Staff Remuneration Resolution: 2021-04-08 Moved by: Diana Rae Seconded by: Brian Gamble That Report 2021-02 regarding Council and Staff remuneration, be hereby received for information; And that Committee of the Whole recommends to Council the adoption of the 2021 Council Remuneration By-law and the 2021 Staff Remuneration By-law. Carried

c) CAO Clerk 2021-03 Disposition of Unopened Road Allowance Resolution: 2021-04-09 Moved by: Shawn Greig Seconded by: Brian Gamble That Report 2021-03 regarding the disposition of an unopened road allowance – Robert Street and Front Street be hereby received for information; And that Committee of the Whole recommends to Council that the unopened road allowance for Robert Street and part of Front Street be declared surplus to the needs of the municipality; And further that Committee of the Whole recommends to Council that the declared 2 | P a g e 7 Township of Chatsworth Council Minutes January 20, 2021

surplus lands be conveyed to 1061021 Ontario Inc. for the consideration of all costs including surveying and legal costs and any other Township expenses (Teranet search); AND further that the Mayor and Clerk be authorized to execute all ancillary documentation to complete the disposition of lands and transfer to 1061021 Ontario Inc.. Carried

d) CAO Clerk 2021-04 Replacement of Flooring in Administration Office Resolution: 2021-04-10 Moved by: Diana Rae Seconded by: Elizabeth Thompson That Report 2021-04 regarding the replacement of flooring for the Administration Building, be hereby received for information; And that Committee of the Whole recommends to Council that the quote from Greyfair Flooring in the amount of $22,148.74 inclusive of HST be hereby accepted; AND FURTHER THAT staff may proceed with the painting of the administration building provided the cost does not exceed $15,000.00. Carried

e) Treasurers Report FIN 2021-03 RFP Award for Development Charge Study Resolution: 2021-04-11 Moved by: Shawn Greig Seconded by: Diana Rae THAT Treasurer’s Report 2021-03 regarding RFP Award – Development Charges Study be hereby received; AND THAT Committee of the Whole recommends to Council award of the RFP to Watson & Associates in the amount of $29,600; AND THAT Committee of the Whole recommends to Council pursuing the optional Parkland study proposed by Watson & Associates for an additional $15,000; AND FURTHER THAT Committee of the Whole recommends to Council the funding of these services be the Modernization Reserve. Carried

Mayor Mackey vacated the chair to Deputy Mayor Gamble so that he could weigh in on the discussion of development charges. A recorded vote was requested by Mayor Mackey Deputy Mayor Brian Gamble - Yes Councillor Shawn Greig - Yes Mayor Scott Mackey - Yes Councillor Diana Rae - Yes Councillor Elizabeth Thompson - No

Resolution: 2021-04-12 Moved by: Shawn Greig Seconded by: Diana Rae That Council extend the Council Meeting curfew to 10:30 p.m. Carried

f) Treasurers Report FIN 2021-04 Survey Results and Next Steps Resolution: 2021-04-13 Moved by: Shawn Greig Seconded by: Elizabeth Thompson THAT Treasurer’s Report 2021-04 regarding Survey Results and Next Steps be deferred to the next meeting. Carried

g) Verbal Department Updates There were no verbal updates provided.

11.5 Consideration of By-laws Resolution 2021-04-14 Moved by: Diana Rae Seconded by: Shawn Greig

3 | P a g e 8 Township of Chatsworth Council Minutes January 20, 2021

That the following By-law(s) be referred to Council for consideration: By-law 2021-05 Council 2021 Remuneration By-law 2021-06 Adopt 2021 Salary Grid Carried

11.6 Items Requiring Direction 11.7 Items Requiring Discussion including Items Removed from Consent Agenda 11.8 Rise and Report from Committee of the Whole Resolution 2021-04-15 Moved by: Brian Gamble Seconded by: Shawn Greig That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole. Carried

12. Adopt Action of Council in Committee of the Whole Resolution 2021-04-16 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That the actions taken in Committee of the Whole today be confirmed and adopted by this Council; And Further that staff be authorized to take the actions necessary to give effect to approved recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for first, second and third reading. Carried

13. Third Reading of By-Laws Resolution 2021-04-17 Moved by: Diana Rae Seconded by: Brian Gamble THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal: By-law 2021-05 Council 2021 Remuneration By-law 2021-06 Adopt 2021 Salary Grid Carried

14. Notices of Motion 15. Notice Provision 16. Tracking Sheet 17. Other Business Resolution 2021-04-18 Moved by: Diana Rae Seconded by: Elizabeth Thompson Councillor Rae provided a Notice of Motion to request Township Staff to explore options, including contractual options, for Library services provided for the Township of Chatsworth residents. Carried

18. Closed Meeting Resolution 2021-04-19 Moved by: Shawn Greig Seconded by: Diana Rae

That Council move into closed session for the following reasons: a) Closed Session minutes of December 16, 2020 b) Personal matters about an identifiable individual RE: Police Services Board Applications

After resuming in open session, Mayor Mackey indicated that the only items discussed in Closed Session were those items listed on the Agenda.

4 | P a g e 9 Township of Chatsworth Council Minutes January 20, 2021

Resolution 2021-04-20 Moved by: Elizabeth Thompson Seconded by: Shawn Greig

That Graham Taylor be appointed to the Township of Chatsworth Police Services Board as the Community Appointee. Carried

Mayor Mackey requested a recorded vote. Deputy Mayor Brian Gamble - Yes Councillor Shawn Greig - Yes Mayor Scott Mackey - Yes Councillor Diana Rae - Yes Councillor Elizabeth Thompson - Yes

The CAO Clerk is to advise Mr. Taylor of his appointment.

19. Confirmatory By-law Resolution 2021-04-21 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That By-law 2021-07 being a by-law to confirm all actions and proceedings of the January 20, 2021 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried

20. Adjournment The Mayor adjourned the meeting at 10:38 p.m.

______Scott Mackey, Mayor

______Patty Sinnamon, CAO Clerk

5 | P a g e 10 Township of Chatsworth Public Virtual Meeting Minutes Wednesday January 20, 2021 6:45 p.m.

Present: Scott Mackey, Mayor Brian Gamble, Deputy Mayor Shawn Greig, Councillor Diana Rae, Councillor Elizabeth Thompson, Councillor Staff Present: Patty Sinnamon, CAO Clerk Carolyn Marx, Deputy Clerk Ron Davidson, Township Planner Karmen Kreuger, Treasurer Jamie Morgan, Operations Manager

Zoning Amendment Application Z13/2020 – King Creative Inc. The Mayor announced that this is a Public Meeting under the Planning Act to hear comments from the public and agencies and give consideration to an application for a proposed Zoning By- law Amendment Z13/2020.

The subject lands are located at Part Lot 61, Concession 1 NETSR Geographic Township of Holland, Township of Chatsworth; 580364 Sideroad 60

The purpose of the Zoning By-law Amendment is to amend the current ‘R2’ zoning of the subject property to permit a residential/commercial mix use of the subject property. A detached dwelling is proposed for the site; however, additional uses may include: indoor/outdoor filming of television shows (based primarily on lifestyle programming); facility rental; outdoor cooking; food/lifestyle product promotions and similar activities; and, associated sales of food or food products.

The lands subject to rezoning are designated ‘Secondary Settlement Area’ on Schedule A to the County of Grey Official Plan. A variety of urban type uses are generally permitted within this designation including residential, commercial, industrial, institutional and recreational uses. The sale of automobiles is clearly permitted and therefore allowing for car sales on this property would conform to the Official Plan.

The Deputy Clerk confirmed the following; Notice of An Application for Zoning By-law Amendment were sent to all parties within 400 feet of the subject lands on December 18, 2020. Larry & Sharon Neely submitted correspondence dated January 11, 2021 including concerns with timing of events due to main entrance location and potential for car lights to shine directly into their windows. Other queries included parking, hours of operation, residence use, ie summer and predator proofing for resident wildlife.

Township staff and commenting agencies were circulated the Notice of An Application for Zoning By-law Amendment on December 18, 2020. The following agencies commented on the application and stated no concerns with regard to the proposal; i) County of Grey Planning Department ii) Saugeen Valley Conservation Authority iii) Historic Saugeen Metis iv) Township Fire Department  The Fire Department would like to review the site and building plans to ensure all fire and life safety regulations are adhered to. v) Township Municipal Drainage Superintendent  Not within catchment area of a Municipal Drain vi) Township Finance Department

The full correspondence from the parties and agencies are contained in Council’s agenda package.

1 | P a g e 11

You also have in your agenda package, the report from Township Planner, Ron Davidson and Mr. Davidson is here to speak to the application on behalf of the Township.

Planner Ron Davidson gave an overview of the application and explained that the proposed amendment is in conformity with the County of Grey Official Plan and is consistent with the Provincial Policy Statement. He recommended approval of the requested amendment and advised that the owner is required to enter into a Site Plan Agreement with the Township to deal with such matters as building size and location, parking, lighting, septic and well location, etc.

Persons participating on the zoom meeting wishing to speak with regard to this application were asked to come forward. Agent/Owner Roger Mooking, Shari Huber, Sharon and Larry Neely, Terry and Lacey von Stackelberg, and Denyse Chowhan were in attendance. Mr. Mooking provided a detailed explanation of the proposed development and why he chose this location. Mr. von Stackelberg offered his support toward the application but requested that a fence be erected along their mutual lot line. Ms. Huber stated that she wasn’t opposed to the development but requested additional information regarding traffic, the driveway location, etc. Ms. Chowhan raised a number of general concerns including noise, hours of operation, garbage, police protection, etc. Following the comments made the neighbours, Mr. Mooking provided a response. The Mayor thanked everyone for attending and adjourned the Public Meeting.

______Scott Mackey, Mayor

______Patty Sinnamon, CAO Clerk

2 | P a g e 12

THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2020-08

BEING a By-law to amend Zoning By-law No. 2015-61, being entitled the Township of Chatsworth Comprehensive Zoning By-law

WHEREAS the Council of the Corporation of the Township of Chatsworth deems it in the public interest to pass a By-law to amend Zoning By-law No. 2015-61;

AND WHEREAS pursuant to the provisions of Sections 34 of the Planning Act, R.S.O. 1990, as amended, By-laws may be amended by Councils of Municipalities;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH ENACTS AS FOLLOWS:

1. Schedule “40" to Zoning By-law No. 2015-61 is hereby amended by changing the zone symbols affecting the lands described as Part Lot 61, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth from ‘R2’ to ‘R2-218’ as shown more particularly on Schedule “A” attached hereto.

2. Section 27 of By-law No. 2015-61 is hereby amended by adding the following:

27.218 R2-218 Lands within the R2-218 zone shown on Schedule 40 and described as Part Lot 61, Concession 1 NETSR, Geographic Township of Holland, Township of Chatsworth, shall be used in accordance with the R2 zone provisions excepting however that the following uses shall also be permitted: indoor/outdoor filming of television shows; facility rental; outdoor cooking; food/lifestyle product promotions and similar activities; and, associated sales of food or food products.

3. This By-law shall come into force and take effect upon being passed by Council subject to any approval necessary pursuant to the Planning Act, R.S.O. 1990, as amended.

Read a first and second time this 3rd day of February, 2021

Read a third time and finally passed this 3rd day of February, 2021

______Mayor Scott Mackey

______CAO Clerk Patty Sinnamon

Z13/2020

13 SCHEDULE "A" BY-LAW No. 2021-08 AMENDING BY-LAW No. 2015-61 TOWNSHIP OF CHATSWORTH

DATE PASSED: February 3, 2021

Crawford Road

East Back Line ±

Subject Lands

Berkeley

Highway 10

West Back Line 70 Sideroad

60 Sideroad KEY MAP 1:30,000 R2

A2 ±

60 Sideroad R2 R1-218

I-154

R2 1:3,000

LEGEND

Subject Lands R2 Urban Resiential

A2 Restricted Rural I Institutional

R1 Rural Residential

GREY COUNTY: 2020-13_KingCreative.MXD14 THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH

BY-LAW NUMBER 2021-09

BEING a By-law to a authorize the Mayor and Clerk to execute an Agreement between The Corporation of the Township of Chatsworth and Her Majesty the Queen in right of Ontario as represented by the Minister of Community Safety and Correctional Services.

WHEREAS the Council of The Corporation of The Township of Chatsworth deems it in the public interest to enter into a funding Agreement for the implementation of the Reduce Impaired Driving Everywhere “R.I.D.E.” grant between the Township of Chatsworth and the Province of Ontario;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH ENACTS AS FOLLOWS: . 1. That the Mayor and Clerk be authorized to execute a Funding Agreement between the Township of Chatsworth and Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services, attached hereto as Schedule “A” to this By-law.

2. That this By-law shall come into full force and effect upon its final passing.

Read a first and second time this 3rd day of February, 2021

Read a third time and finally passed this 3rd day of February, 2021

______Mayor Scott Mackey

______CAO Clerk Patty Sinnamon

15 ONTARIO TRANSFER PAYMENT AGREEMENT

THE AGREEMENT is effective as of the 1st day of April, 2020

B E T W E E N :

Her Majesty the Queen in right of Ontario as represented by the Solicitor General

(the “Province”)

- and -

The Corporation of the Township of Chatsworth

(the “Recipient”)

BACKGROUND

A. The Recipient carries out a program of traffic stop sobriety checks in its jurisdiction as part of a program to “Reduce Impaired Driving Everywhere” (“R.I.D.E.”);

B. The Province has established the R.I.D.E. Grant program to provide Funds to assist various police services, including the Recipient, in offsetting their costs for implementing R.I.D.E. programs in their jurisdictions;

C. The Recipient is a municipal police services board or a municipality in a municipality that has established a municipal police service or whose council has entered into an agreement under s. 10 of the Police Services Act for the provision of police services by the OPP; or it is a First Nation police services board or a First Nation band council in a First Nation community that has established a First Nation police service pursuant to a policing services agreement between Canada, the Province, the Recipient and the Board;

D. The Recipient has, by written application, requested funding for overtime and/or paid duty in pursuance of the R.I.D.E. Grant Project, a description of which is outlined in Schedule “C”; and

E. The application for Funds submitted by the Recipient has been accepted, in whole or in part, by the Province.

16 CONSIDERATION

In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows:

1.0 ENTIRE AGREEMENT

1.1 The agreement, together with:

Schedule “A” - General Terms and Conditions Schedule “B” - Project Specific Information and Additional Provisions Schedule “C” - Project Schedule “D” - Budget, Payment Plan and Reporting Schedule “E” - Final Report Templates, and any amending agreement entered into as provided for in section 4.1,

constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements.

2.0 CONFLICT OR INCONSISTENCY

2.1 Conflict or Inconsistency. In the event of a conflict or inconsistency between the Additional Provisions and the provisions in Schedule “A”, the following rules will apply:

(a) the Parties will interpret any Additional Provisions in so far as possible, in a way that preserves the intention of the Parties as expressed in Schedule “A”; and

(b) where it is not possible to interpret the Additional Provisions in a way that is consistent with the provisions in Schedule “A”, the Additional Provisions will prevail over the provisions in Schedule “A” to the extent of the inconsistency.

3.0 COUNTERPARTS

3.1 The Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument.

4.0 AMENDING THE AGREEMENT

4.1 The Agreement may only be amended by a written agreement duly executed by the Parties.

17 5.0 ACKNOWLEDGEMENT

5.1 The Recipient acknowledges that:

(a) by receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the Broader Public Sector Accountability Act, 2010 (Ontario), the Public Sector Salary Disclosure Act, 1996 (Ontario), and the Auditor General Act (Ontario);

(b) Her Majesty the Queen in right of Ontario has issued expenses, perquisites, and procurement directives and guidelines pursuant to the Broader Public Sector Accountability Act, 2010 (Ontario);

(i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province;

(ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario);

(d) the Province is not responsible for carrying out the Project; and

(e) the Province is bound by the Freedom of Information and Protection of Privacy Act (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act.

- SIGNATURE PAGE FOLLOWS –

18 The Parties have executed the Agreement on the dates set out below.

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Solicitor General

______Date Name: Michelina Longo Title: Director, External Relations Branch Public Safety Division

The Corporation of the Township of Chatsworth

______Date Scott Mackey, Mayor

______

Patty Sinnamon, CAO Clerk

We have authority to bind the Recipient.

SCHEDULE “A” GENERAL TERMS AND CONDITIONS

A1.0 INTERPRETATION AND DEFINITIONS

A1.1 Interpretation. For the purposes of interpretation:

(a) words in the singular include the plural and vice-versa;

(b) words in one gender include all genders;

(c) the headings do not form part of the Agreement; they are for reference only and will not affect the interpretation of the Agreement;

(d) any reference to dollars or currency will be in Canadian dollars and currency; and

(e) “include”, “includes” and “including” denote that the subsequent list is not exhaustive.

A1.2 Definitions. In the Agreement, the following terms will have the following meanings:

“Additional Provisions” means the terms and conditions set out in Schedule “B”.

“Agreement” means this agreement entered into between the Province and the Recipient, all of the schedules listed in section 1.1, and any amending agreement entered into pursuant to section 4.1.

“Budget” means the budget attached to the Agreement as Schedule “D”.

“Business Day” means any working day, Monday to Friday inclusive, excluding statutory and other holidays, namely: New Year’s Day; Family Day; Good Friday; Easter Monday; Victoria Day; Canada Day; Civic Holiday; Labour Day; Thanksgiving Day; Remembrance Day; Christmas Day; Boxing Day and any other day on which the Province has elected to be closed for business.

“Effective Date” means the date set out at the top of the Agreement.

“Event of Default” has the meaning ascribed to it in section A13.1.

“Expiry Date” means the expiry date set out in Schedule “B”.

“Funding Year” means:

(a) in the case of the first Funding Year, the period commencing on the Effective Date and ending on the following March 31; and

(b) in the case of Funding Years subsequent to the first Funding Year, the period commencing on April 1 following the end of the previous Funding Year and ending on the following March 31.

“Funds” means the money the Province provides to the Recipient pursuant to the Agreement.

“Indemnified Parties” means Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees, and employees.

“Maximum Funds” means the maximum Funds set out in Schedule “B”.

“Notice” means any communication given or required to be given pursuant to the Agreement.

“Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default pursuant to section A13.3(b) and includes any such period or periods of time by which the Province extends that time in accordance with section A13.4.

“Parties” means the Province and the Recipient.

“Party” means either the Province or the Recipient.

“Project” means the undertaking described in Schedule “C”.

“Reports” means the reports described in Schedule “E”.

A2.0 REPRESENTATIONS, WARRANTIES, AND COVENANTS

A2.1 General. The Recipient represents, warrants, and covenants that:

(a) it is, and will continue to be, a validly existing legal entity with full power to fulfill its obligations under the Agreement;

(b) it has, and will continue to have, the experience and expertise necessary to carry out the Project;

(c) it is in compliance with, and will continue to comply with, all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules, and by-laws related to any aspect of the Project, the Funds, or both; and

(d) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements) was true and complete at the time the Recipient provided it and will continue to be

true and complete.

A2.2 Execution of Agreement. The Recipient represents and warrants that it has:

(a) the full power and authority to enter into the Agreement; and

(b) taken all necessary actions to authorize the execution of the Agreement.

A2.3 Governance. The Recipient represents, warrants, and covenants that it has, will maintain in writing, and will follow:

(a) a code of conduct and ethical responsibilities for all persons at all levels of the Recipient’s organization;

(b) procedures to enable the Recipient’s ongoing effective functioning;

(d) procedures to enable the Recipient to manage Funds prudently and effectively;

(e) procedures to enable the Recipient to complete the Project successfully;

(f) procedures to enable the Recipient to identify risks to the completion of the Project and strategies to address the identified risks, all in a timely manner;

(g) procedures to enable the preparation and submission of all Reports required pursuant to Article A7.0; and

(h) procedures to enable the Recipient to address such other matters as the Recipient considers necessary to enable the Recipient to carry out its obligations under the Agreement.

A2.4 Supporting Proof. Upon the request of the Province, the Recipient will provide the Province with proof of the matters referred to in Article A2.0.

A3.0 TERM OF THE AGREEMENT

A3.1 Term. The term of the Agreement will commence on the Effective Date and will expire on the Expiry Date unless terminated earlier pursuant to Article A11.0, Article A12.0, or Article A13.0.

A4.0 FUNDS AND CARRYING OUT THE PROJECT

A4.1 Funds Provided. The Province will:

(a) provide the Recipient up to the Maximum Funds for the purpose of

carrying out the Project;

(b) provide the Funds to the Recipient in accordance with the payment plan attached to the Agreement as Schedule “D”; and

(i) resides at a Canadian financial institution; and

(ii) is in the name of the Recipient.

A4.2 Limitation on Payment of Funds. Despite section A4.1:

(a) the Province is not obligated to provide any Funds to the Recipient until the Recipient provides the certificates of insurance or other proof as the Province may request pursuant to section A10.2;

(b) the Province is not obligated to provide instalments of Funds until it is satisfied with the progress of the Project;

(c) the Province may adjust the amount of Funds it provides to the Recipient in any Funding Year based upon the Province’s assessment of the information the Recipient provides to the Province pursuant to section A7.1; or

(d) if, pursuant to the Financial Administration Act (Ontario), the Province does not receive the necessary appropriation from the Ontario Legislature for payment under the Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may:

(i) reduce the amount of Funds and, in consultation with the Recipient, change the Project; or

(ii) terminate the Agreement pursuant to section A12.1.

A4.3 Use of Funds and Carry Out the Project. The Recipient will do all of the following:

(a) carry out the Project in accordance with the Agreement;

(b) use the Funds only for the purpose of carrying out the Project;

(d) not use the Funds to cover any cost that has or will be funded or reimbursed by one or more of any third party, ministry, agency, or organization of the Government of Ontario.

A4.4 Interest Bearing Account. If the Province provides Funds before the Recipient’s immediate need for the Funds, the Recipient will place the Funds in an interest bearing account in the name of the Recipient at a Canadian financial institution.

A4.5 Interest. If the Recipient earns any interest on the Funds, the Province may: (a) deduct an amount equal to the interest from any further instalments of Funds; or

(b) demand from the Recipient the payment of an amount equal to the interest.

A4.6 Rebates, Credits, and Refunds. The Ministry will calculate Funds based on the actual costs to the Recipient to carry out the Project, less any costs (including taxes) for which the Recipient has received, will receive, or is eligible to receive, a rebate, credit, or refund.

A5.0 RECIPIENT’S ACQUISITION OF GOODS OR SERVICES, AND DISPOSAL OF ASSETS

A5.1 Acquisition. If the Recipient acquires goods, services, or both with the Funds, it will:

(a) do so through a process that promotes the best value for money; and

(b) comply with the Broader Public Sector Accountability Act, 2010 (Ontario), including any procurement directive issued thereunder, to the extent applicable.

A5.2 Disposal. The Recipient will not, without the Province’s prior written consent, sell, lease, or otherwise dispose of any asset purchased or created with the Funds or for which Funds were provided, the cost of which exceeded the amount as provided for in Schedule “B” at the time of purchase.

A6.0 CONFLICT OF INTEREST

A6.1 No Conflict of Interest. The Recipient will carry out the Project and use the Funds without an actual, potential, or perceived conflict of interest.

A6.2 Conflict of Interest Includes. For the purposes of Article A6.0, a conflict of interest includes any circumstances where:

(a) the Recipient; or

(b) any person who has the capacity to influence the Recipient’s decisions,

has outside commitments, relationships, or financial interests that could, or

could be seen to, interfere with the Recipient’s objective, unbiased, and impartial judgment relating to the Project, the use of the Funds, or both.

A6.3 Disclosure to Province. The Recipient will:

(a) disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential, or perceived conflict of interest; and

(b) comply with any terms and conditions that the Province may prescribe as a result of the disclosure.

A7.0 REPORTS, ACCOUNTING, AND REVIEW

A7.1 Preparation and Submission. The Recipient will:

(a) submit to the Province at the address referred to in section A17.1, all Reports in accordance with the timelines and content requirements as provided for in Schedule “E”, or in a form as specified by the Province from time to time;

(b) submit to the Province at the address referred to in section A17.1, any other reports as may be requested by the Province in accordance with the timelines and content requirements specified by the Province;

(d) ensure that all Reports and other reports are signed on behalf of the Recipient by an authorized signing officer.

A7.2 Record Maintenance. The Recipient will keep and maintain:

(a) all financial records (including invoices) relating to the Funds or otherwise to the Project in a manner consistent with generally accepted accounting principles; and

(b) all non-financial documents and records relating to the Funds or otherwise to the Project.

A7.3 Inspection. The Province, any authorized representative, or any independent auditor identified by the Province may, at the Province’s expense, upon twenty- four hours’ Notice to the Recipient and during normal business hours, enter upon the Recipient’s premises to review the progress of the Project and the Recipient’s allocation and expenditure of the Funds and, for these purposes, the Province, any authorized representative, or any independent auditor identified by the Province may take one or more of the following actions:

(a) inspect and copy the records and documents referred to in section A7.2;

(b) remove any copies made pursuant to section A7.3(a) from the Recipient’s premises; and

A7.4 Disclosure. To assist in respect of the rights provided for in section A7.3, the Recipient will disclose any information requested by the Province, any authorized representatives, or any independent auditor identified by the Province, and will do so in the form requested by the Province, any authorized representative, or any independent auditor identified by the Province, as the case may be.

A7.5 No Control of Records. No provision of the Agreement will be construed so as to give the Province any control whatsoever over the Recipient’s records.

A7.6 Auditor General. The Province’s rights under Article A7.0 are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the Auditor General Act (Ontario).

A8.0 COMMUNICATIONS REQUIREMENTS

A8.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient will:

(a) acknowledge the support of the Province for the Project; and

(b) ensure that the acknowledgement referred to in section A8.1(a) is in a form and manner as directed by the Province.

A8.2 Publication. The Recipient will indicate, in any of its Project-related publications, whether written, oral, or visual, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province.

A9.0 INDEMNITY

A9.1 Indemnification. The Recipient will indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages, and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits, or other proceedings, by whomever made, sustained, incurred, brought, or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Indemnified Parties.

A10.0 INSURANCE

A10.1 Recipient’s Insurance. The Recipient represents, warrants, and covenants that it has, and will maintain, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury, and property damage, to an inclusive limit of not less than the amount provided for in Schedule “B” per occurrence. The insurance policy will include the following:

(a) the Indemnified Parties as additional insureds with respect to liability arising in the course of performance of the Recipient’s obligations under, or otherwise in connection with, the Agreement;

(b) a cross-liability clause;

(d) a 30-day written notice of cancellation.

A10.2 Proof of Insurance. The Recipient will:

(a) provide to the Province, either:

(i) certificates of insurance that confirm the insurance coverage as provided for in section A10.1; or

(ii) other proof that confirms the insurance coverage as provided for in section A10.1; and

(b) upon the request of the Province, provide to the Province a copy of any insurance policy.

A11.0 TERMINATION ON NOTICE

A11.1 Termination on Notice. The Province may terminate the Agreement at any time without liability, penalty, or costs upon giving at least 30 days’ Notice to the Recipient.

A11.2 Consequences of Termination on Notice by the Province. If the Province terminates the Agreement pursuant to section A11.1, the Province may take one or more of the following actions:

(a) cancel further instalments of Funds;

(b) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient; and

(i) permit the Recipient to offset such costs against the amount the Recipient owes pursuant to section A11.2(b); and (ii) subject to section A4.1(a), provide Funds to the Recipient to cover such costs.

A12.0 TERMINATION WHERE NO APPROPRIATION

A12.1 Termination Where No Appropriation. If, as provided for in section A4.2(d), the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to the Agreement, the Province may terminate the Agreement immediately without liability, penalty, or costs by giving Notice to the Recipient.

A12.2 Consequences of Termination Where No Appropriation. If the Province terminates the Agreement pursuant to section A12.1, the Province may take one or more of the following actions:

(a) cancel further instalments of Funds;

(b) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient; and

(c) determine the reasonable costs for the Recipient to wind down the Project and permit the Recipient to offset such costs against the amount owing pursuant to section A12.2(b).

A12.3 No Additional Funds. If, pursuant to section A12.2(c), the Province determines that the costs to wind down the Project exceed the Funds remaining in the possession or under the control of the Recipient, the Province will not provide additional Funds to the Recipient.

A13.0 EVENT OF DEFAULT, CORRECTIVE ACTION, AND TERMINATION FOR DEFAULT

A13.1 Events of Default. Each of the following events will constitute an Event of Default:

(a) in the opinion of the Province, the Recipient breaches any representation, warranty, covenant, or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement:

(i) carry out the Project;

(ii) use or spend Funds; or

(iii) provide, in accordance with section A7.1, Reports or such other reports as may have been requested pursuant to section A7.1(b);

(b) the Recipient’s operations, its financial condition, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds;

(c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application for an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or

(d) the Recipient ceases to operate.

A13.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions:

(a) initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project;

(b) provide the Recipient with an opportunity to remedy the Event of Default;

(d) reduce the amount of the Funds;

(e) cancel further instalments of Funds;

(f) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient;

(g) demand from the Recipient the payment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement;

(h) demand from the Recipient the payment of an amount equal to any Funds the Province provided to the Recipient; and

(i) terminate the Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient.

A13.3 Opportunity to Remedy. If, in accordance with section A13.2(b), the Province

provides the Recipient with an opportunity to remedy the Event of Default, the Province will give Notice to the Recipient of:

(a) the particulars of the Event of Default; and

(b) the Notice Period.

A13.4 Recipient not Remedying. If the Province provided the Recipient with an opportunity to remedy the Event of Default pursuant to section A13.2(b), and:

(a) the Recipient does not remedy the Event of Default within the Notice Period;

(b) it becomes apparent to the Province that the Recipient cannot completely remedy the Event of Default within the Notice Period; or

the Province may extend the Notice Period or initiate any one or more of the actions provided for in sections A13.2(a), (c), (d), (e), (f), (g), (h), and (i).

A13.5 When Termination Effective. Termination under Article will take effect as provided for in the Notice.

A14.0 FUNDS AT THE END OF A FUNDING YEAR

A14.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article A13.0, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions:

(a) demand from the Recipient payment of the unspent Funds; and

(b) adjust the amount of any further instalments of Funds accordingly.

A15.0 FUNDS UPON EXPIRY

A15.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to the Province any Funds remaining in its possession or under its control.

A16.0 DEBT DUE AND PAYMENT

A16.1 Payment of Overpayment. If at any time the Province provides Funds in excess of the amount to which the Recipient is entitled under the Agreement, the Province may:

(a) deduct an amount equal to the excess Funds from any further

instalments of Funds; or

(b) demand that the Recipient pay an amount equal to the excess Funds to the Province.

A16.2 Debt Due. If, pursuant to the Agreement:

(a) the Province demands from the Recipient the payment of any Funds or an amount equal to any Funds; or

(b) the Recipient owes any Funds or an amount equal to any Funds to the Province, whether or not the Province has demanded their payment,

such Funds or other amount will be deemed to be a debt due and owing to the Province by the Recipient, and the Recipient will pay the amount to the Province immediately, unless the Province directs otherwise.

A16.3 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable.

A16.4 Payment of Money to Province. The Recipient will pay any money owing to the Province by cheque payable to the “Ontario Minister of Finance” and delivered to the Province as provided for in Schedule “B".

A16.5 Fails to Pay. Without limiting the application of section 43 of the Financial Administration Act (Ontario), if the Recipient fails to pay any amount owing under the Agreement, Her Majesty the Queen in right of Ontario may deduct any unpaid amount from any money payable to the Recipient by Her Majesty the Queen in right of Ontario.

A17.0 NOTICE

A17.1 Notice in Writing and Addressed. Notice will be in writing and will be delivered by email, postage-prepaid mail, personal delivery, or fax, and will be addressed to the Province and the Recipient respectively as provided for Schedule “B”, or as either Party later designates to the other by Notice.

A17.2 Notice Given. Notice will be deemed to have been given:

(a) in the case of postage-prepaid mail, five Business Days after the Notice is mailed; or

(b) in the case of email, personal delivery, or fax, one Business Day after the Notice is delivered.

A17.3 Postal Disruption. Despite section A17.2(a), in the event of a postal disruption:

(a) Notice by postage-prepaid mail will not be deemed to be given; and

(b) the Party giving Notice will give Notice by email, personal delivery, or fax.

A18.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT

A18.1 Consent. When the Province provides its consent pursuant to the Agreement, it may impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions.

A19.0 SEVERABILITY OF PROVISIONS

A19.1 Invalidity or Unenforceability of Any Provision. The invalidity or unenforceability of any provision of the Agreement will not affect the validity or enforceability of any other provision of the Agreement. Any invalid or unenforceable provision will be deemed to be severed.

A20.0 WAIVER

A20.1 Waiver Request. Either Party may, in accordance with the Notice provision set out in Article A17.0, ask the other Party to waive an obligation under the Agreement.

A20.2 Waiver Applies. Any waiver a Party grants in response to a request made pursuant to section A20.1 will:

(a) be valid only if the Party granting the waiver provides it in writing; and

(b) apply only to the specific obligation referred to in the waiver.

A21.0 INDEPENDENT PARTIES

A21.1 Parties Independent. The Recipient is not an agent, joint venturer, partner, or employee of the Province, and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is, or take any actions that could establish or imply such a relationship.

A22.0 ASSIGNMENT OF AGREEMENT OR FUNDS

A22.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights or obligations under the Agreement.

A22.2 Agreement Binding. All rights and obligations contained in the Agreement will extend to and be binding on the Parties’ respective heirs, executors, administrators, successors, and permitted assigns.

A23.0 GOVERNING LAW

A23.1 Governing Law. The Agreement and the rights, obligations, and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement will be conducted in the courts of Ontario, which will have exclusive jurisdiction over such proceedings.

A24.0 FURTHER ASSURANCES

A24.1 Agreement into Effect. The Recipient will provide such further assurances as the Province may request from time to time with respect to any matter to which the Agreement pertains, and will otherwise do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of the Agreement to their full extent.

A25.0 JOINT AND SEVERAL LIABILITY

A25.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all such entities will be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under the Agreement.

A26.0 RIGHTS AND REMEDIES CUMULATIVE

A26.1 Rights and Remedies Cumulative. The rights and remedies of the Province under the Agreement are cumulative and are in addition to, and not in substitution for, any of its rights and remedies provided by law or in equity.

A27.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS

A27.1 Other Agreements. If the Recipient:

(a) has failed to comply with any term, condition, or obligation under any other agreement with Her Majesty the Queen in right of Ontario or one of Her agencies (a “Failure”);

(b) has been provided with notice of such Failure in accordance with the requirements of such other agreement;

(d) such Failure is continuing,

the Province may suspend the payment of Funds for such period as the Province determines appropriate.

A28.0 SURVIVAL

A28.1 Survival. The following Articles and sections, and all applicable cross- referenced sections and schedules, will continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement: Article 1.0, Article 3.0, Article A1.0 and any other applicable definitions, section A2.1(a), sections A4.2(d), A4.5, section A5.2, section A7.1 (to the extent that the Recipient has not provided the Reports or other reports as may have been requested to the satisfaction of the Province), sections A7.2, A7.3, A7.4, A7.5, A7.6, Article A8.0, Article A9.0, section A11.2, sections A12.2, A12.3, sections A13.1, A13.2(d), (e), (f), (g) and (h), Article A15.0, Article A16.0, Article A17.0, Article A19.0, section A22.2, Article A23.0, Article A25.0, Article A26.0, Article A27.0 and Article A28.0.

- END OF GENERAL TERMS AND CONDITIONS -

SCHEDULE “B” PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS

Maximum Funds $13,060.00 (Total Maximum Funds) • Funding Year 1 – 2020-2021: $6,536.00 • Funding Year 2 – 2021-2022: $6,524.00

Expiry Date April 30, 2022

Amount for the N/A purposes of section A5.2 (Disposal) of

Schedule “A” Insurance $ 5,000,000.00

Contact information Name: Ministry of the Solicitor General for the purposes of Public Safety Division, External Relations Branch Notice to the Program Development Section Province Address: 25 Grosvenor Street, 12th Floor Toronto ON M7A 2H3

Attention: Yoko Iwasaki, Community Safety Analyst

Tel: 416-314-3085

Email: [email protected]

Contact information Grantee: Township of Chatsworth Police Services Board for the purposes of Address: 316837 Highway 6, RR1 Notice to the Chatsworth ON N0H 1G0 Recipient Attention: Ms. Patty Sinnamon

CAO/Clerk

Tel: 519-794-3232 Ext.

Email: [email protected]

Contact information Name: for the senior financial person in Address: the Recipient organization (e.g., CFO, CAO) – to Attention: respond as required to requests from the Tel: Province related to the Agreement Email:

Additional Provisions: None

SCHEDULE “C” PROJECT

C.1.0 BACKGROUND

The Province established the Reduce Impaired Driving Everywhere (R.I.D.E.) Grant program to provide grants to various police services to enhance local enforcement capability and to ensure a year-round provincial program to conduct R.I.D.E. spot check activities.

C.2.0 PROJECT DESCRIPTION

The purpose of the R.I.D.E. Grant program is to assist municipal police services, OPP municipal contract locations and First Nations police services in offsetting their staff costs for implementing R.I.D.E. programs of sobriety checks in their jurisdictions.

Funding is provided to assist with costs of staff overtime or paid duty for street- level enforcement activities in relation to the R.I.D.E. Grant program. Staffing funded will not include civilian or auxiliary officers.

The Recipient carries out a R.I.D.E. program of traffic stop sobriety checks in its jurisdiction and has applied for funding toward its R.I.D.E. program (the “Project”). The Province has accepted the Recipient’s R.I.D.E. Grant Application, in whole or in part.

The Recipient agrees to undertake the Project in accordance with this Agreement and its Schedules.

SCHEDULE “D” BUDGET, PAYMENT PLAN AND REPORTING

D1.0 BUDGET

The Maximum Funds to be provided by the Province to the Recipient under this Agreement is set-out in Schedule “B”. Funding is provided to assist with the costs of staff overtime or paid duty for street-level enforcement activities in relation to the R.I.D.E. Grant program.

D2.0 PAYMENT PLAN

The Province will provide the Recipient Funds, up to the Maximum Funds ($13,060.00) as set out in Schedule “B”, allocated for each Funding Year as follows:

• Funding Year 1 – 2020-2021 in the amount of $6,536.00 on a one-time basis for the period from April 1, 2020 to March 31, 2021; and

• Funding Year 2 – 2021-2022 in the amount of $6,524.00 on a one-time basis for the period from April 1, 2021 to March 31, 2022; and

The Funds will be reimbursed to the Recipient following the Province’s receipt and approval of the Final Report for each Funding Year submitted by the Recipient.

D3.0 REPORTING

The Recipient shall provide the Province with a Final Report for each Funding Year accounting in detail, for all expenses for the activities for which the Funds were used as well as statistical information, in the forms set out in Schedule “E” by April 15th following each Funding Year.

Reports submitted after the deadline will not be considered for reimbursement. All R.I.D.E. activity eligible for reimbursement must be concluded on or before March 31st of each Funding Year.

D3.1 FINAL REPORT – FINANCIAL

Staff costs include overtime or paid duty for street level enforcement activities in relation to the program for which the Funds are provided. Staff will not include civilian or auxiliary officers.

For the Funds to reflect the amount of staff overtime or paid duty, a one-time financial report will be submitted to the Province by April 15th following each Funding Year, on the form attached to the Agreement as Schedule “E”. This financial report must be certified by a Municipal Clerk/Treasurer or a senior

37 representative of the Recipient’s financial services who can verify the accuracy of the claim.

The financial report will itemize the dates worked, name and rank of officers, rate of pay (basic hourly rate), number of overtime/paid duty hours worked, number of hours paid and total hours used by the police service for the period of April 1st – March 31st of each Funding Year.

D3.2 FINAL REPORT – STATISTICAL

The Recipient shall track and record key statistical information related to the R.I.D.E. Grant program and provide a statistical report to the Province by April 15th following each Funding Year, on the form attached to the Agreement as Schedule “E”.

D3.3 REPORT SUBMISSION AND TIMELINES

All Reports required pursuant to A7.0 and/or otherwise under this Agreement shall be sent to the Province Contact at the address set out in Schedule “B” and according to the following timelines.

REPORT DUE DATE Funding Year 1 – 2020/2021 Final Report – Financial April 15, 2021 Final Report - Statistical April 15, 2021 Funding Year 2 – 2021/2022 Final Report – Financial April 15, 2022 Final Report - Statistical April 15, 2022

An electronic version of the report (Excel) will be distributed to the Recipient under separate cover.

Completed reports must be submitted via email to the Province Contact on or before the above due dates and include: • original template format (Excel); and • scanned signed copy (PDF).

SCHEDULE “E” FINAL REPORT TEMPLATES

Ministry of the Solicitor General FINAL Public Safety Division REPORT R.I.D.E. GRANT FINAL REPORT - FINANCIAL Fiscal Year: 2020/2021 - 2021/2022 Financial Must be submitted no later than April 15th by email to [email protected] Submission must include the completed Excel reporting template and scanned signed PDF. Please review INSTRUCTIONS to complete the form correctly. If you have any questions please contact Yoko by e-mail or by telephone at 416-314-3085

SECTION A - REPORTING POLICE SERVICE Police Service Name: Select from the drop down menu (click on yellow shaded cell for drop down menu)

SECTION B - SIGNATURE OF AUTHORIZED OFFICIAL (GRANTEE)

GRANTEE (Print or Type the name of the Grantee ie. Police Services Board/Municipality/First Nation)

AUTHORIZED OFFICIAL SIGNATURE PRINT NAME (Signing Official) DATED

WITNESS SIGNATURE PRINT NAME (Witness) DATED

SECTION C - YEAR-END FINANCIAL SUMMARY Complete the information below. Total R.I.D.E. Grant Hours and Total Cost will self calculate.

Total RIDE Grant $ Total Cost: $0.00 0.00 Hours Worked:

Paid-Duty Paid-Duty Over-Time Over-Time Total RIDE Date Worked Officer's Rank: Officer's Officer's RIDE Hours Hourly RIDE Hours Hourly Hours (MM/DD/YYYY): Badge #: First Name: Last Name: Worked: Rate: Worked: Rate: Worked:

1-Apr-20 0.00 $0.00 0.00 $0.00 0.00

1-Apr-20 0.00 $0.00 0.00 $0.00 0.00 39

Ministry of the Solicitor General FINAL REPORT Public Safety Division Statistical R.I.D.E. GRANT FINAL REPORT - STATISTICAL Fiscal Year: 2020/2021 - 2021/2022

Must be submitted no later than April 15th by email to [email protected] Submission must include the completed Excel reporting template and scanned signed PDF. Please review INSTRUCTIONS to complete the form correctly. If you have any questions please contact Yoko by e-mail or by telephone at 416-314-3085

SECTION A - REPORTING POLICE SERVICE Police Service Name: Select from the drop down menu (click on yellow shaded cell for drop down menu)

SECTION B - SIGNATURE OF AUTHORIZED OFFICIAL (GRANTEE)

GRANTEE (Print or Type the name of the Grantee ie. Police Services Board/Municipality/First Nation)

AUTHORIZED OFFICIAL SIGNATURE PRINT NAME (Signing Official) DATED

WITNESS SIGNATURE PRINT NAME (Witness) DATED

SECTION C - YEAR-END SUMMARY Complete the information below. Enter statistical data for each Quarter. Total self calculates.

SELECT YES/NO for each Quarter (Q1, Q2, Q3, Q1 Q2 Q3 Q4 Q4) where there has been RIDE Grant activity. (Apr 1 - Jun 30) (Jul 1 - Sep 30) (Oct 1 - Dec 31) (Jan 1 - Mar 17) (Click on yellow shaded cell for drop down menu)

VEHICLES STOPPED AS A RESULT OF R.I.D.E GRANT PROGRAM Q1 Q2 Q3 Q4 TOTAL Number of Vehicle Check Stops 0.00 0.00 0.00 0.00 0.00 Number of Marine Check Stops 0.00 0.00 0.00 0.00 0.00 Number of Snowmobile Check Stops 0.00 0.00 0.00 0.00 0.00 Number of ATV Check Stops 0.00 0.00 0.00 0.00 0.00 Number of Roadside Check Stops Resulting in an Approved Screening Device Test (ASD) 0.00 0.00 0.00 0.00 0.00 Number of First Occurrence, 3-day Warn-Range Suspensions 0.00 0.00 0.00 0.00 0.00 Number of Second Occurrence, 7-day Warn-Range Suspensions 0.00 0.00 0.00 0.00 0.00 Number of Third or Subsequent Occurrences, 30-day Warn-Range Suspensions 0.00 0.00 0.00 0.00 0.00 Number of Breath Tests resulting in BAC over 0.08% (90-day ADLS) 0.00 0.00 0.00 0.00 0.00 Number of ASD or Breath Test refusals (90-day ADLS) 0.00 0.00 0.00 0.00 0.00 Number of Intoxilyzer Refusals (90-day ADLS) 0.00 0.00 0.00 0.00 0.00 Number of Persons Charged with Criminal Code Offences 0.00 0.00 0.00 0.00 0.00 Number of Persons Charged with Liquor License Act Offences 0.00 0.00 0.00 0.00 0.00 Number of Persons Charged with Highway Traffic Act Offences 0.00 0.00 0.00 0.00 0.00 Number of Persons Charged with Other Offences 0.00 0.00 0.00 0.00 0.00 PLEASE DESCRIBE THE OFFENCES COMMITTED, IF YOU HAVE INDICATED "Number of Persons Charged with Other Offences" (e.g. CDSA, CCA, CAIC, MSVA, FWCA, TPA, etc.):

Good Morning,

Last week, the Ontario Government declared an Emergency Stay-at-Home Order for the entire Province of Ontario, due to the accelerating spread of COVID-19. This order requires everyone to remain at home with few exceptions - going to the grocery store or pharmacy, accessing health care services, for exercise, or for work that cannot be done remotely. The Stay-at-Home Order will remain in effect for at least 28 days.

At OCWA, we continue to take all precautions to keep our staff and communities healthy and safe. Our priorities remain the safe and reliable operation of our clients’ water and wastewater treatment facilities and protecting the health and safety of our employees. Through the provision of additional resources, appropriate planning (e.g. staggering of shifts) and implementation of additional health and safety protocols, OCWA has been fortunate to experience few COVID-19 cases. As an essential service, our employees understand how critical it is to stay safe and healthy, not only to protect themselves and their families, but also the communities they live in and serve.

This recent Emergency Stay-at-Home Order also lays out new restrictions on construction activity. In order to ensure we are doing our part to minimize movement within our communities and doing our utmost to protect our staff, we are in the process of assessing all our ongoing and upcoming third party supported activities to determine if they can be deferred to later in the year. All work that is critical to the short term reliable operation of the facilities will proceed.

We will also be ensuring staff who can work from home should do so and avoid coming onsite. Regular access to site will be limited to Operation and Maintenance Managers and frontline staff, with occasional access by support staff to ensure the continuity of operation.

We continue to monitor the outbreak and changing restrictions and are working with government and health authorities to ensure we are prepared for any situation that may arise. As we have been doing throughout the pandemic, we will continue keep you updated and will contact you immediately should the situation change with respect to your facilities.

Please do not hesitate to reach out to us should you have any additional questions or concerns about your facilities. We appreciate your support and thank you for placing your continued trust in OCWA.

Take care and stay safe,

Karen Lorente Regional Hub Manager, Georgian Highlands Region

41 Z09.2021 – MGH Accessory Apartment By-law Date of Notice: January 27, 2021 Written comments are requested by February 19, 2021 so that they may be read at the public meeting for the benefit of everyone in attendance. NOTICE OF PUBLIC MEETING Why? This meeting is an opportunity to learn about the proposed Zoning By-law

amendments and provide feedback. Application for Zoning By-law Amendment What can I expect at the Public Meeting? Monday, February 22, 2021 The public meeting is an opportunity for members of the public to learn more at 6:00pm about the proposal. Attendees can hear Virtual Meeting a brief presentation about the proposal, ask questions, and/or make verbal or written statements either in favour of, or Please register to attend here: in opposition to the proposed Zoning By- www.greyhighlands.ca/publicplanningfeb law Amendment. At the meeting members of the public will also hear a summary of any comments received View the meeting live here: about the proposed development prior to the public meeting. https://youtu.be/LusDTuc0xi8 When will a decision be made? Your online registration will give you the ability to A decision on this proposal has NOT attend either online or by telephone. If you need been made at this point and will NOT be made at the Public Meeting. assistance with the registration process or cannot After reviewing the application and any access the registration link, please call 519-986- comments received, staff will bring a 1216 ext. 193. recommendation on this proposal to a future council meeting.

What is being proposed? The Municipality is seeking Want to be notified of a decision? input on a municipal-wide amendment to the zoning by- You must make a request in writing if law that will permit and regulate accessory apartments. you wish to receive a notice of any decision of Council on this proposal. The purpose and effect of Zoning By-law Amendment Z09.2021: To amend the Municipality’s Your rights to appeal a decision: Zoning By-law 2004-50 to update regulations pertaining If a person or public body does not make to accessory apartments in all zones where they are oral submissions at the Public Meeting or permitted. make written submissions to the Municipality of Grey Highlands before the proposed Zoning By-law is adopted, the The 2017 Grey Highlands Official Plan permits accessory Local Planning Appeal Tribunal may apartments in a single detached dwelling or an accessory dismiss the appeal. (detached) structure. Currently, accessory apartments are permitted in zones within Grey Highlands where If a person or public body does not make residential uses are permitted (By-law 2013-17). oral submissions at a Public Meeting or make written submissions to the Grey Highlands is undertaking a housekeeping Municipality of Grey Highlands before the amendment to update the zoning by-law to permit and proposed Zoning By-law is adopted, the regulate accessory apartments in a single detached person or public body may not be added dwelling or an accessory structure. as a party to the hearing of an appeal before the Local Planning Appeal

Tribunal unless, in the opinion of the No key map is included as this amendment affects all of Tribunal, there are reasonable grounds the Municipality of Grey Highlands. to do so.

A copy of the draft by-law can be found on the municipal A Note about information you may website www.greyhighlands.ca submit to the Municipality: Individuals who submit letters and other Where do I submit my comments? information to Council should be aware Please submit written comments to that any personal information contained Director of Planning and Building, Michael Benner within their communications may By mail: become part of the public record and 206 Toronto St. South, Unit 1 may be made available through the PO Box 409 Council agenda process. Markdale, ON N0C 1HO Fax: 519-986-3643 This document can be made available in Email: [email protected] other accessible formats as soon as Phone: 519-986-1216 x193 practicable upon request.

Questions? Want more information? Ask the Planning Department. Phone: 519-986-1216 x193 Email: [email protected] Website: www.greyhighlands.ca

42 43 44 45 46 47

Corporation of the Municipality of West Grey 402813 Grey Road 4 RR 2 Durham, ON N0G 1R0 January 13, 2021 519-369-2200

Re: Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act

WHEREAS the Ontario Government proposes amendments to the Crown Forest Sustainability Act in Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020;

WHEREAS the Crown Forest Sustainability Act applies to almost two thirds of Ontario’s land base which amounts to over 70 million hectares of land that is habitat for many species at risk;

WHEREAS Bill 229 schedule 8 amends the Crown Forest Sustainability Act in order to exempt all forestry operations from mandatory consideration of species at risk protection and recovery as mandated by the Endangered Species Act;

WHEREAS Bill 229 schedule 8 removes the ability to issue orders in circumstances when there is imminent danger to a species at risk;

THEREFORE BE IT RESOLVED THAT West Grey council requests the Province of Ontario repeal schedule 8 of Bill 229 and that a copy of this resolution be forwarded to:

Premier Ford Minister Philips, Minister of Finance Minister Yakabuski, Minister of Natural Resources and Forestry Minister Yurek, Minister of the Environment, Conservation and Parks MPP Bill Walker, Bruce-Grey-Owen Sound MPP Ian Arthur, NDP Environment Critic

48 Grey County Council Ontario municipalities Association of Municipalities of Ontario Conservation Ontario Saugeen Valley Conservation Authority Grey Sauble Conservation Authority

Respectfully,

Genevieve Scharback, Director of Administration / Clerk Municipality of West Grey

www.westgrey.com

BUILDING REPORT 2021-01

TO: Mayor Mackey and Members of Council FROM: Karl Schipprack, Chief Building Official RE: 2020 Year End Building Statistics DATE: February 03, 2021

RECOMMENDATION:That Report 2021-01 2020 year end building statistics, be hereby received for information

BACKGROUND: The purpose of this staff report is to provide the Q4-2020 and year end Building Department statistics on number of permits, project value and permit fees. This report also provides the 2018 and 2019 year end Building Department statistics for comparison purposes. Building Permit revenues budgeted for 2020 are $155,000.00. Actual permit fees collected for 2020 are $156,265. 2020. Building permit values are up significantly from $14,236,718 in 2019 to $19,386,883 in 2020. The number of building permits increased by 8% from 170 in 2019 to 183 in 2020.

Economic Development - Realizing economic development opportunities - Raise Chatsworth's Economic Development Profile

Fiscal Management, Accountability and Transparency - Financial Accountability

Financial Implications:  Treasurer Reviewed None

Attachments: 2020 Year end building report

Respectfully submitted

Karl Schipprack Chief building Official

50 Chatsworth Q1 BUILDING ACTIVITY REPORT

TYPE OF PERMIT # of Permits Project Value Permit Fees

2018 2019 2020 2018 Q1 2019 Q1 2020 Q1 2018 Q1 2019 Q1 2020 Q1 Q1 Q1 Q1 Residential New Homes 3 6 5 $ 1,060,000 $ 1,890,000 $ 1,870,000 $ 6,864 $ 11,948 $ 9,663 Add/Reno 8 3 3 $ 423,650 $ 157,000 $ 200,500 $ 4,083 $ 2,394 $ 1,905

Septic Permits 2 6 6 $ 45,000 $ 81,940 $ 74,750 $ 1,000 $ 3,000 $ 3,000

Accessory 5 5 5 $ 99,500 $ 210,000 $ 148,000 $ 1,468 $ 2,253 $ 2,005

Agriculture New Buildings 3 1 3 $ 220,000 $ 70,000 $ 288,485 $ 4,292 $ 1,200 $ 3,258 Add/Reno - 2 - $ - $ 75,000 $ - $ - $ 1,150 $ -

Commercial New Buildings - - - $ - $ - $ - $ - $ - $ - Add/Reno - 2 1 $ - $ 70,000 $ 50,000 $ - $ 1,100 $ 450

Institutional New Buildings - 1 - $ - $ 850,000 $ - $ - $ 8,500 $ - Add/Reno - - - $ - $ - $ - $ - $ - $ -

Industrial New Buildings - - - $ - $ - $ - $ - $ - $ - Add/Reno - - - $ - $ - $ - $ - $ - $ -

Demolitions 5 4 2 $ 26,000 $ 25,000 $ 8,000 $ 750 $ 600 $ 300

Tent 1 - - $ 2,000 $ - $ - $ 75 $ - $ -

TOTALS 27 30 25 $ 1,876,150 $ 3,428,940 $ 2,639,735 $ 18,532 $ 32,145 $ 20,581

51 Chatsworth Q2 BUILDING ACTIVITY REPORT

TYPE OF PERMIT # of Permits Project Value Permit Fees

2018 2019 2020 2018 Q2 2019 Q2 2020 Q2 2018 Q2 2019 Q2 2020 Q2 Q2 Q2 Q2 Residential New Homes 10 4 10 $ 2,924,000 $ 1,540,000 $ 4,054,000 $ 17,836 $ 7,677 $ 22,153 Add/Reno 11 11 6 $ 496,000 $ 286,316 $ 200,500 $ 4,639 $ 3,906 $ 1,755

Septic Permits 5 9 15 $ 66,500 $ 106,900 $ 212,738 $ 2,250 $ 4,500 $ 7,250

Accessory 14 14 7 $ 595,000 $ 412,200 $ 253,800 $ 6,930 $ 6,345 $ 3,088

Agriculture New Buildings 7 1 1 $ 394,000 $ 150,000 $ 120,000 $ 4,720 $ 6,130 $ 2,375 Add/Reno - - 2 $ - $ - $ 16,500 $ - $ - $ 300

Commercial New Buildings - 1 - $ - $ 700,000 $ - $ - $ 7,000 $ - Add/Reno 1 1 - $ 7,000 $ 12,000 $ - $ 150 $ 300 $ -

Institutional New Buildings 2 - - $ 532,000 $ - $ - $ 8,290 $ - $ - Add/Reno 1 - 1 $ 500,000 $ - $ 500,000 $ 5,000 $ - $ 5,000

Industrial New Buildings 1 - - $ 91,400.00 $ - $ - $ 914 $ - Add/Reno - - - $ - $ - $ - $ - $ -

Demolitions 2 3 2 $ 10,000 $ 33,000 $ 6,000 $ 300 $ 450 $ 300

Tent 4 1 - $ 8,850 $ 2,100 $ - $ 300 $ 75 $ -

TOTALS 58 45 44 $ 5,624,750 $ 3,242,516 $ 5,363,538 $ 51,329 $ 36,383 $ 42,221

52 Chatsworth Q3 BUILDING ACTIVITY REPORT

TYPE OF PERMIT # of Permits Project Value Permit Fees

2018 2019 2020 2018 Q3 2019 Q3 2020 Q3 2018 Q3 2019 Q3 2020 Q3 Q3 Q3 Q3 Residential New Homes 12 9 15 $ 3,454,000 $ 3,385,000 $ 5,875,000 $ 28,123 $ 18,697 $ 32,185 Add/Reno 9 13 8 $ 229,000 $ 362,000 $ 468,000 $ 2,605 $ 5,096 $ 4,804

Septic Permits 15 17 22 $ 204,500 $ 188,892 $ 312,800 $ 6,950 $ 8,000 $ 10,750

Accessory 16 9 22 $ 728,500 $ 313,600 $ 847,830 $ 10,025 $ 4,339 $ 8,937

Agriculture New Buildings 6 4 4 $ 945,000 $ 130,500 $ 1,058,500 $ 6,264 $ 3,510 $ 11,871 Add/Reno 3 - 2 $ 142,500 $ - $ 60,000 $ 3,218 $ - $ 1,161

Commercial New Buildings $ - $ - $ - $ - $ - $ - Add/Reno 1 $ - $ - $ 48,000 $ - $ - $ 480

Institutional New Buildings $ - $ - $ - $ - $ - $ - Add/Reno $ - $ - $ - $ - $ - $ -

Industrial New Buildings $ - $ - $ - $ - $ - $ - Add/Reno $ - $ - $ - $ - $ - $ -

Demolitions - 3 4 $ - $ 150,000 $ 11,000 $ - $ 450 $ 600

Tent 5 9 2 $ 13,100 $ 9,770 $ 2,000 $ 375 $ 600 $ 300

TOTALS 66 64 80 $ 5,716,600 $ 4,539,762 $ 8,683,130 $ 57,560 $ 40,692 $ 71,088

53 Chatsworth Q4 BUILDING ACTIVITY REPORT

TYPE OF PERMIT # of Permits Project Value Permit Fees

2018 2019 2020 2018 Q4 2019 Q4 2020 Q4 2018 Q4 2019 Q4 2020 Q4 Q4 Q4 Q4 Residential New Homes 10 6 5 $ 2,239,923 $ 2,350,000 $ 1,808,480 $ 18,113 $ 12,386 $ 7,862 Add/Reno 4 6 3 $ 164,000 $ 154,000 $ 107,000 $ 1,395 $ 1,756 $ 1,300

Septic Permits 16 7 5 $ 230,100 $ 94,000 $ 79,000 $ 8,000 $ 3,500 $ 2,500

Accessory 5 8 11 $ 207,500 $ 355,000 $ 211,000 $ 2,235 $ 5,289 $ 2,727

Agriculture New Buildings 1 1 6 $ 22,000 $ 50,000 $ 467,000 $ 845 $ 2,875 $ 7,073 Add/Reno - 1 - $ - $ 12,500 $ - $ - $ 211 $ -

Commercial New Buildings - - 1 $ - $ - $ 15,000 $ - $ - $ 463 Add/Reno - - - $ - $ - $ - $ - $ - $ -

Institutional New Buildings - - - $ - $ - $ - $ - $ - $ - Add/Reno - - - $ - $ - $ - $ - $ - $ -

Industrial New Buildings - - - $ - $ - $ - $ - $ - $ - Add/Reno - - - $ - $ - $ - $ - $ - $ -

Demolitions - 2 3 $ - $ 10,000 $ 13,000 $ - $ 300 $ 450

Tent - - - $ - $ - $ - $ - $ - $ -

TOTALS 36 31 34 $ 2,863,523 $ 3,025,500 $ 2,700,480 $ 30,588 $ 26,317 $ 22,375

54 Chatsworth YTD BUILDING ACTIVITY REPORT

TYPE OF PERMIT # of Permits Project Value Permit Fees

2018 2019 2020 2018 YTD 2019 YTD 2020 YTD 2018 YTD 2019 YTD 2020 YTD YTD YTD YTD Residential New Homes 35 25 35 $ 9,677,923 $ 9,165,000 $ 13,607,480 $ 70,936 $ 50,708 $ 71,863 Add/Reno 32 33 20 $ 1,312,650 $ 959,316 $ 976,000 $ 12,722 $ 13,152 $ 9,764

Septic Permits 38 39 48 $ 546,100 $ 471,732 $ 679,288 $ 18,200 $ 19,000 $ 23,500

Accessory 40 36 45 $ 1,630,500 $ 1,290,800 $ 1,460,630 $ 20,658 $ 18,226 $ 16,757

Agriculture New Buildings 17 7 14 $ 1,581,000 $ 400,500 $ 1,933,985 $ 16,121 $ 13,715 $ 24,577 Add/Reno 3 3 4 $ 142,500 $ 87,500 $ 76,500 $ 3,218 $ 1,361 $ 1,461

Commercial New Buildings - 1 1 $ - $ 700,000 $ 15,000 $ - $ 7,000 $ 463 Add/Reno 1 3 2 $ 7,000 $ 82,000 $ 98,000 $ 150 $ 1,400 $ 930

Institutional New Buildings 2 1 - $ 532,000 $ 850,000 $ - $ 8,290 $ 8,500 $ - Add/Reno 1 - 1 $ 500,000 $ - $ 500,000 $ 5,000 $ - $ 5,000

Industrial New Buildings 1 - - $ 91,400.00 $ - $ - $ 914 $ - $ - Add/Reno - - - $ - $ - $ - $ - $ - $ -

Demolitions 7 12 11 $ 36,000 $ 218,000 $ 38,000 $ 1,050 $ 1,800 $ 1,650

Tent 10 10 2 $ 23,950 $ 11,870 $ 2,000 $ 750 $ 675 $ 300

TOTALS 187 170 183 $ 16,081,023 $ 14,236,718 $ 19,386,883 $ 158,009 $ 135,537 $ 156,265

FIRE CHIEF REPORT 2021- 01

TO: Mayor Mackey and Members of Council FROM: Mike Givens, Fire Chief RE: December 2020 Fire Department Activity Report DATE: February 03, 2021

RECOMMENDATION: That Committee of the Whole recommend to Council that Fire Chief’s Report 2021-01 dated February 03, 2021 regarding the December 2020 Activity Report be hereby received for information.

BACKGROUND: Attached hereto is the Fire Department Activity Report for the month of December 2020.

There were 9 incidents during the month, with 0 structure fires. The 9 incidents resulted in 60.7 total firefighter hours.

The Department held 2 in-house training session in December and held 1 work party for a total of 44.25 firefighter hours.

It should also be noted that 5 Open Air Burn Permits were issued in December, for a total of 252 Burn Permits issued up to the end of December.

Options: As this report is being prepared for information, no options are being provided.

Inter-departmental Impact and/or Other Departments Consulted: N/A Financial Implications:  Treasurer Reviewed Attachments: Incident Summary Training Summary Burn Permit Summary Inspection Summary

Respectfully submitted, Mike Givens, Fire Chief/CFPO/CEMC

Page 1 of 1

56 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Incident Summary From Dec 1 20 to Dec 31 20

Grand Total Averages

Printed 9 Incident reports Average Dispatch Total 00:01:04 Average Chute Total 00:08:18 Average Enroute Time 00:08:23 Average Response time 00:14:50 Average Total Time 01:13:38 Average # of Full Time Personnel at scene 0.00 Average # of Part Time Personnel at scene 5.33 Average # of Personnel at scene 5.33 Average # of total Full Time Personnel 0.00 Average # of total Part Time Personnel 6.89 Average # of total Personnel 6.89 Total Personnel Hours 60 hours 39 minutes Average Personnel Hours per incident 6 hours 44 minutes

Total Dollar Loss $0.00 Average reported Dollar Loss $0.00 for 0 incidents. Total Saved $0.00 Average reported Dollar Saved $0.00 for 0 incidents.

57 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Training Summary From Dec 1 20 to Dec 31 20

3 sessions printed for these parameters 3 Subjects Covered 4.25 total session hours 44.25 total staff hours 1.25 total Instructor hours 0 OFM or Outside Train sessions 2 In-house Training sessions 1 Work Party sessions

58 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Burn Permit Summary From Dec 1 20 to Dec 31 20

Chatsworth Open Air Burn Permit 5

59 Page 1 of 1

FIRE CHIEF REPORT 2021- 02

TO: Mayor Mackey and Members of Council FROM: Mike Givens, Fire Chief RE: 2020 Fire Department Activity Report DATE: February 03, 2021 RECOMMENDATION: That Fire Chief’s Report 2021-02 dated February 03, 2021 regarding the 2020 Fire Department Activity Report be hereby received for information.

And that Committee of the Whole recommends to Council that the 2020 Fire Department activity report be received as presented

BACKGROUND: Attached hereto is the Fire Department Activity Report for the year of 2020.

There were 122 incidents during the year, with 4 structure fires and 7 vehicle/agricultural equipment fires resulting in a $584,000.00 loss and $965,000.00 saved. The 122 incidents resulted in 933.8 total firefighter hours.

The Department held 37 in-house training sessions in 2020, 1 offsite training session and held 11 work parties for a total of 1201.75 firefighter hours.

It should also be noted that 252 Open Air Burn Permits were issued in 2020, with 2 permits rescinded for non-compliance. 23 fire safety inspections were conducted in 2020 and due to COVID 19 only 2 Public Education Events were conducted.

Inter-departmental Impact and/or Other Departments Consulted: N/A

Financial Implications: Standard Operations □ Treasurer Reviewed

Attachments:  Incident Summary  Training Summary  Burn Permit Summary  Inspection Summary  Public Education Summary

Respectfully submitted, Reviewed by

Mike Givens, Patty Sinnamon, Dipl.M.M. Fire Chief/CFPO/CEMC CAO/Clerk Page 1 of 2

Page 2 of 2

61 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Incident Summary From Jan 1 20 to Dec 31 20

Grand Total Averages

Printed 122 Incident reports Average Dispatch Total 00:01:29 Average Chute Total 00:05:30 Average Enroute Time 00:07:33 Average Response time 00:12:57 Average Total Time 01:07:28 Average # of Full Time Personnel at scene 0.00 Average # of Part Time Personnel at scene 5.26 Average # of Personnel at scene 5.26 Average # of total Full Time Personnel 0.00 Average # of total Part Time Personnel 7.22 Average # of total Personnel 7.22 Total Personnel Hours 933 hours 47 minutes Average Personnel Hours per incident 7 hours 39 minutes

Total Dollar Loss $584,000.00 Average reported Dollar Loss $53,090.91 for 11 incidents. Total Saved $965,000.00 Average reported Dollar Saved $241,250.00 for 4 incidents.

62 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Training Summary From Jan 1 20 to Dec 31 20

49 sessions printed for these parameters 34 Subjects Covered 178.25 total session hours 1201.75 total staff hours 148.00 total Instructor hours 1 OFM or Outside Train sessions 37 In-house Training sessions 11 Work Party sessions

63 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Burn Permit Summary From Jan 1 20 to Dec 31 20

Chatsworth Open Air Burn Permit 249 Recreational Open Air Burn Permit 3

64 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Inspection Summary From Jan 1 20 to Dec 31 20

Inspector: Givens Mike

Date Total Time Number Address Reason

Jan 2 2020 0 h 45 m 20-001 022790 Grey Road 16, TWP. of Chatsworth Request Jan 14 2020 0 h 40 m 20-002 056250a Concession 12, TWP. of Licensing Chatsworth Jan 14 2020 0 h 45 m 20-003 397183 Concession 2 Egr, TWP. of Licensing Chatsworth Jan 21 2020 0 h 45 m 20-004 015319 Grey-Bruce Line, TWP. of Licensing Chatsworth Feb 25 2020 0 h 40 m 20-005 601711 Sideroad 8, TWP. of Chatsworth Licensing Feb 25 2020 0 h 40 m 20-006 595705 Concession 10 Egr, TWP. of Licensing Chatsworth Feb 27 2020 0 h 35 m 20-007 775736 Highway 10, TWP. of Chatsworth Home Safety Inspection Apr 8 2020 0 h 45 m 20-008 681456 Sideroad 6, TWP. of Chatsworth Annual Apr 8 2020 0 h 45 m 20-009 681538 Sideroad 6, TWP. of Chatsworth Annual Apr 8 2020 0 h 30 m 20-010 197078 Concession 5a, TWP. of Chatsworth Annual May 14 2020 0 h 30 m 20-011 195854 Concession 5b, TWP. of Chatsworth Licensing May 19 2020 1 h 25 m 20-012 015193 Grey-Bruce Line, TWP. of Licensing Chatsworth May 25 2020 0 h 35 m 20-013 5-A Toronto Sydenham, TWP. of Chatsworth Licensing Jun 4 2020 1 h 15 m 20-014 140 Front St, TWP. of Chatsworth Routine Jun 23 2020 0 h 45 m 20-015 775479 Highway 10, TWP. of Chatsworth Licensing Aug 6 2020 1 h 0 m 20-016 9 Toronto Sydenham, TWP. of Chatsworth Routine Sep 24 2020 0 h 50 m 20-017 50 Mcnab St, TWP. of Chatsworth Annual Oct 8 2020 0 h 30 m 20-018 801104 Sideroad 2, TWP. of Chatsworth Open Air Burning Nov 2 2020 1 h 0 m 20-019 684136 30 Sideroad, TWP. of Chatsworth Annual Nov 2 2020 1 h 0 m 20-020 777346 Highway 10, TWP. of Chatsworth Annual Nov 5 2020 1 h 15 m 20-021 136285 Grey Road 40, TWP. of Chatsworth Annual Nov 5 2020 1 h 0 m 20-022 317079 Highway 6 & 10, TWP. of Annual Chatsworth Nov 10 2020 0 h 30 m 20-023 796051 East Back Line, TWP. of Chatsworth Open Air Burning

Printed 23 inspections Status Count Assigned 0 In Progress 0 Follow-up 0 Legal Action 0 Rescinded 0 Closed 23

65 Page 1 of 1 Township of Chatsworth Fire Department Fire Chief :Mike Givens P.O. Box 278, 75 McNab Street Chatsworth ON N0H 1G0 PH : 519-794-3188 FAX : 519-794-4146 Email :[email protected] URL : www.chatsworth.ca

Public Education Summary From Jan 1 20 to Dec 31 20

Date: Sep 15 2020 Nunber: 20-001 Age Groups: Start Time: 08:00:00 Type: Fire Prevention/Public Education Group # Participants End Time: 08:00 Audience: Facility Staff Adult 30 Duration: 2.00 Presentation: Portable Fire Extinguisher Training & Basic Fire Prevention Put on by: Chatsworth Subject: Portable Fire Extinguisher Training & Basic Fire Prevention

Personnel Hours FC FC Givens Mike 2.00

Address: 802802 Grey Road 40, Twp. Of Chatsworth

66 Page 1 of 2 Township of Chatsworth Fire Department

Public Education Summary Continued From Jan 1 20 to Dec 31 20

Date: Oct 31 2020 Nunber: 20-002 Age Groups: Start Time: 14:00:00 Type: Fire Prevention/Public Education Group # Participants End Time: 14:00 Audience: General Public All 150 Duration: 2.00 Presentation: Fire Prevention Education & Apparatus Display Put on by: Chatsworth Handouts: Type # Handouts Subject: Basic Fire Prevention Sparky Activity Books 100 Childerns' Fire Prevention 100 Materials Home Fire Prevention & 100 Hazards Activity Booklets

Personnel Hours FF 3 Bouwmeester Jonathan 2.00 FF 11 Craig Jason 2.00 CP 5 Edwards Devin 2.00 FF 26 Ellis Jamie 2.00 FC FC Givens Mike 2.00 FF 24 Klein Kevin 2.00 FF 7 McComb Ray 2.00 FF 22 Mortley Steve 2.00 FF 10 Radmore Brent 2.00 FF 14 Sewell Nick 2.00 FF 12 Stewart Paul 2.00 FF 18 Sweeney Dillon 2.00

Address: 5 Toronto Sydenham, Twp. Of Chatsworth

67 Page 2 of 2

FIRE CHIEF REPORT 2021- 02

TO: Mayor Mackey and Members of Council FROM: Mike Givens, Fire Chief RE: 2020 Fire Department Activity Report DATE: February 03, 2021 RECOMMENDATION:

That Fire Chief’s Report 2021-02 dated February 03, 2021 regarding the 2020 Fire Department Activity Report be hereby received for information.

And that Committee of the Whole recommends to Council that the 2020 Fire Department activity report be received as presented

BACKGROUND: Attached hereto is the Fire Department Activity Report for the year of 2020.

The Department held 37 in-house training sessions in 2020, 1 offsite training session and held 11 work parties for a total of 1201.75 firefighter hours.

Inter-departmental Impact and/or Other Departments Consulted: N/A

Financial Implications:  Treasurer Reviewed

There are no financial implications as this report is presented for informational purposes.

Attachments:

 Incident Summary  Training Summary

Page 1 of 2

68  Burn Permit Summary  Inspection Summary  Public Education Summary

Respectfully submitted, Reviewed by,

Mike Givens, Patty Sinnamon, Dipl.M.M. Fire Chief/CFPO/CEMC CAO/Clerk

Page 2 of 2

TREASURER’S REPORT 2021-04

TO: Mayor Mackey and Members of Council

FROM: Karmen Krueger, CPA, CA, Treasurer

RE: Survey Results and Next Steps

DATE: January 20, 2021

RECOMMENDATION: THAT Treasurer’s Report 2021-04 regarding Survey Results and Next Steps be hereby received for information;

BACKGROUND:

Due to Covid19, staff and Council had concerns regarding the budget process and having appropriate information available to residents. Just prior to the 2021 Budget meetings starting in early December 2020, staff put together a short survey that was distributed on our website, posted on our Facebook page and mail dropped to local residents through the postal system.

The intent was to gauge residents’ interest in and involvement in the budget process, and ask a couple of key questions on general sentiment towards taxes and services that the municipality provides. It was limited to a few questions intentionally so people might be more inclined to take 2 minutes and get it back to us. There were some interesting conclusions that can be drawn from the data and this report is intended to share the aggregate information with Council.

Respondents had an opportunity to add free-form comments or feedback online, and many took advantage of the white space on the physical forms to share ideas, comments and feedback.

General

- Total of 112 responses were received at January 7, 2020. - Responses were tracked based on the method chosen to respond with the highest response rate received through Facebook. Manual Responses were received in the dropbox at the Administration Offices and were manually data entered by staff.

Question 1 – What age are you?

Question 2 – How familiar are you with the Budget Process?

Question 3 – Thinking about services and programs provided by the Township of Chatsworth, how would you rate the value you are receiving for your tax dollars

71 Question 4 - There are only a few ways to deal with increased costs to pay for Municipal services. Please rank the options (in order from 1 to 5 - 1 being most important, and 5 being least important) to balance the budget and ensure financial sustainability. * Note: Due to an online limitation, users couldn’t rank, so their one answer was recorded as their most important.

Question 5 - How important is it to you that the Township ensure sufficient resources are planned for to replace infrastructure such as roads, bridges, and buildings (ie to ensure existing levels of service can be provided in future years)?

Question 6 – Please Share any Other Comments

Of the 112 respondents, 41 people provided additional comments; 71 skipped this optional question. To keep the report simple, the comments have been loosely grouped below. Staff will work towards creating better communication documents for our website and through our newsletters to address many of the comments by providing information on our municipal services and in some cases, the rationale for certain decisions or limitations about why costs are where they are.

Using the feedback provided, staff feel confident that providing information in the context of the comments raised will bring good value to residents and Council. We would like to take an opportunity to thank the residents for taking the time to provide their feedback and this can be done in the upcoming tax insert/newsletter.

Response Type

- Don’t understand services or comment indicates misinformation - 7 - Taxes are too high, or funds should be spent differently – 9 - Existing services are inadequate/too expensive/should be something else – 8 - Need to look longer term - 2 - Taxes are too low - 1

72 - Response vague or unclear or contains inappropriate content - 4 - Positive feedback regarding staff and Council 1 - General statements – 4 - Survey-specific feedback –Question 4 not able to rank – 5

Link to Strategic Plan:

Fostering Community Development - Promote a sense of community engagement, pride and belonging - Create a Common Identity - Respect our unique communities and traditions

Continuous Improvement - Fostering a forward-thinking workplace environment - Excellence in Customer Service - Maintaining Positive staff-community relations - Establishing Partnerships with other levels of government

Inter-departmental Impact:

Creating improved communication spans all departments.

Financial Implications:  Treasurer Reviewed

There are no direct financial implications relating to this informational report. There will be some staff time spent to improve the communications on the website, Facebook and the newsletters.

Options:

This report was provided for information, and therefore no options presented.

Attachments:

None.

Respectfully submitted, Reviewed by,

Karmen Krueger, CPA, CA Patty Sinnamon, Dipl.M.M. Treasurer CAO/Clerk

73 Give Us Your 2 Cents Please share any other comments Answered 42 Skipped 73

Column1 Responses Our Township in our home we have to keep it up so it doesn't fall down around us. The roads and bridges are a disgrace at my end of the Township. You have to raise taxes 1 but do it slowly. 2 This is a small township that does not need high levels of awareness. We do not need a Meaford type of government that went out of control. 3 You cannot cut existing services. Bio-digester program, get out of it. Poor garbage pickup. Unreliable trucks or poor management. Amalgamation not working. 4 No Tax Increase! Roads and services declining every year! Cut services and cancel new arena! #4 - l most important - Cut existing service levels to maintain current taxes, 2 - combination of..., 3 - Increase user fees, 4 - cut existing service levels to reduce taxes, 5 - 5 Increase property taxes. Get ride of biodigester, unfair we pay 50% with less tax base compared to Georgian Bluffs.

The roads are a disgrace in our township. Previously paved roads are torn up and replaced with gravel and poorly graded. We have gone backwards in time. We close more 6 bridges than we repair. The politicians over time haven't had the courage to increase taxes the amount necessary to keep infrastructure up. 7 This is a fine example of wasting our tax money. 8 You guys blew it. Should have switched police services & saved the $. The savings could have paid for a new community center!! 9 Any surplus should be set aside for infrastructure and roads. Lovely quality of paper! Next time plan ahead when sending out a flyer so meetings aren't missed! 10 Q5 - more important than spending money on a rec centre. Quit giving non-farmers a tax rebate. 11 Need assessment of all properties. We don't like increased user fees because not everyone can afford them. We are not happy that some paved roads are reverting to gravel. We are quite satisfied with current 12 garbage pick up and snow plowing.

Being fairly new to Chatsworth, it is hard to see just what services we receive other than garbage/recycling pickup, road/infrastructure maintenance. We need to check the 13 website to see what other services are available. With no community centers near us (southwest corner of township), it is hard to see where our tax dollars go.

With the current and ongoing need for outreach in the Township a more spacious and efficient space is desperately needed! The support of the churches, firemen and citizens is appreciated. However the volunteers are aging and are being asked to work in sometimes unsafe and crowded spaces. To wait for a new 'complex' facility is not 14 the answer to current needs as the situation is becoming dire in our opinion. Perhaps, Council could revisit this need as presented in late 2018. It is also important to me that the Township protect roadside trees and the trees around buildings when maintaining infrastructure. Trees are not dispensible, they are 15 critical to the health of our environment and to human health. 16 Question 4 doesn't allow you to rank from 1 to 5, seems like only a check box.

During this year citizens have had a negative effect on their income and day to day life. It is an unprecedented time for us and everyone has had to adjust accordingly and the township needs to be responsible to its citizens with no increases in taxes or user fees We all have to do our part to get through these difficult times and if that means a reduction in services then that is what we need to do by prioritizing the most important and efficient services We don’t know about coming years so we need to be careful 17 now Canada’s national debt is outrageous and it will need to be dealt with in the future. Please let’s be careful at our local level.

74 Give Us Your 2 Cents Please share any other comments Answered 42 Skipped 73

Column1 Responses 18 Taxes are too high for the lack of services. Efficiencies need to be found within the current budget to avoid an increase. 19 I was not able to rank question 4 as stated I should There is no opportunity to rank question 4 options. Without infrastructure - we don't need municipalities - that's why they were created. How efficient are your staffing levels and their effectiveness? Payroll is your biggest "controllable" expense. You're spending about 20% of payroll on administration/council. By "user fees", I don't mean just start charging for municipality-wide essential services like garbage that is generated by all. I mean - street lights, recreation (how many Amish & Mennonites use the arenas), planning, the bio-digester (how many Amish & Mennonites have septic systems), level of snow removal service in urban and semi-urban areas vs agricultural areas. While it may increase the admin time, you need special area rates for those services which do not apply to all. When one gets a service that not everyone else does - one 20 should pay for it separately. My property taxes are $300 per month, my mortgage is $500 per month for 1100 sq foot house. What do you think my opinion is? This township is top heavy-bosses, 21 supervisors, etc. Sincerely, why ask our our opinion - you will do what you please.

This is an easy function to reduce or deny but it only takes one lawsuit for an accident, exacerbated by inadequate maintenance to discount a lot of the debate on this issue. 22 Eg if a vehicle runs a stop sign because it was improperly installed or maintained it could cost the Township $1 million, depending on Twp insurance 23 I am new to the area and don't know what services are available or offered Thanks for the opportunity to participate in the future of Chatsworth. I read all the way through the 2020 budget. My thoughts are that Chatsworth is falling behind most other municipalities with regard to investing in the future. The biodigester is an exception to this however I am not sure why it is an huge expense to taxpayers without any revenue. Chatsworth needs to act more like a business and sell assets that don't pay back residents. Do we really need to own small rural cemeteries? Back to investing in the future: we need paved bicycle lanes, we need solar, we need electric, we need geothermal, we need new technology. How can Keady propose 66K on hydro in one year? Its time to invest in solar and/or geothermal at Keady. I noticed a tonne of repairs on mechanical equipment in the budget. Moving forward, if a lawnmower is to be replaced, it needs to be electric. Maintenance is almost zero on electric! Cmon Chatsworth, we have an amazing place here so lets keep it amazing, lets lead by example, lets act like a 24 business and lets invest wisely and efficiently. 25 taxes are too cheap in chatsworth. We need continual investment in infrastructure to be a progressive municipality Should make developers pay a lot more for development fees. Existing homeowners shouldn't have to foot the bill for an increased population. Also limit new subdivisions 26 as they degrade the rural nature of our beautiful township. 27 pay alot in taxes for the services that i actually use. ie, garbage, police, and road maintenance. put the cuts on special projects, ie bio digesters, curling clubs etc.. 28 We need to get people to clean up their properties so it doesn't look like a slum or a ghost town, maybe then some people may invest in our community 29 Really unsure what services we receive, another then having our un paved road plowed in the winter. 30 To many requirements which requires too much staff 31 Na 32 Chatsworth has a high tax rate for the small amount of services it offers. Here on 30 sideroad we were told the speed limit would be reduced from Participation Lodge to Concession 10 and it didn't happen wondering what or when we can expect 33 this to happen.

75 Give Us Your 2 Cents Please share any other comments Answered 42 Skipped 73

Column1 Responses 34 You are all doing a great job. Keep up the good work. 35 Would like to see a long range plan come together for such things as road construction, and facilities Perhaps wages freeze for municipal employees and people doing more with less employees. Execs could set example. Manufacturing has had wage freezes and holiday 36 reductions for a year or two. Gov employees could do same. There aren't many services provided by twp. now . Our bridges need to be maintained better. Roads need to have brush and trees cut back to maintain better visibility at corners and prevent vehicles from being scratched 37 from the over growth.

Farmers Market - Farmers market spring-fall on hwy 6 & 10 to showcase local farmers & sellers. We have thousands of potential tourism dollars driving by twice every weekend (Friday & Sunday) during 'cottage season'. We need to encourage them to stop and spend their money on our local businesses. Farm fresh produce and locally made products should absolutely be readily available encouraging people to stop and shop. Extra income to our local farmers and producers will do nothing but help boost our local economy.

Agricultural Program - We would also love to see an agriculture/education program in our local schools for children and farmers. We are largely a farming community. It would be extremely beneficial for the community to be learning the newest grass roots, permaculture, vegetable gardening, and sustainable farming methods.

Ted Talk – Incredible Edible Todmorden: https://youtu.be/OnXvfXLJzGQ

Kiss the Ground trailer: https://www.youtube.com/watch?v=K3-V1j-zMZw 38 39 Bring some industry to help pay the taxes. We are tired of the amount of taxes we pay. 40 The fire department is full of drunks and will cost the township Another lawsuit Property taxes are very high. Our area does not have sidewalks, street lighting, and we're not on the water system - therefore no snow removal, no repairs, no upgrades, no maintenance. Taxes are too high for road snow removal that may happen at some point and we do have pickup of garbage/recycling. We are always asking what services 41 does Chatsworth actually provide. We are not getting much in return for what we are being required to pay. 42 To cut costs please don't tear up the asphalt and put down gravel!!!!

FINANCE REPORT 2021-05

TO: Mayor Mackey and Members of Council FROM: Karmen Krueger, Treasurer RE: Preliminary 2020 Year-End – 4th Quarter Results DATE: February 3, 2021

RECOMMENDATION: THAT Treasurer’s Report 2021-05 regarding Preliminary 2020 Year-End – 4th Quarter Results be hereby received for information.

BACKGROUND: The purpose of this report is to provide Council with year-to-date financial information covering the period January to December 2020. This is still preliminary as we work through the year-end accounting but provides an estimate of where the financial results will land for the final report.

In addition to the 2020 operating variances, there is a Capital Project summary attached to this report to provide Council with a status update on 2020 capital projects.

Covid-19

To date, the has experienced some impacts to revenues (in the form of penalty and interest revenues for a six-month period, and lost revenues due to facilities being closed to rentals). The impacts to expenditures seem to be primarily temporary for most corporate expenses, as some operations and capital projects experienced delays. Receipt of provincial funding to reduce these impacts has been utilized partially for the 2020 year-end. Of the $189,000 received, $100,000 has been recognized in 2020, with the remaining balance carried into 2021 to assist with operational impacts being projected in 2021.

Cash Position

The bank balances on December 31, 2020 were as follows: December 31 Sept 30 (for reference) Main Bank Account $ 6,372,459.65 $ 5,355,390.62 Main Street Reserve Bank Account $ 44,802.63 $ 44,761.59 Recreation Building Account $ 115,989.01 $ 107,591.64 Obligatory Reserve Funds Bank Account $ 1,021,973.14 $ 1,021,036.97 Total $ 7,561,030.67 $ 6,636,023.24

The bank balances reflect the consolidation of the Parkland Reserve Fund, Gas Tax Reserve Fund and Gravel Pit (MNR) Reserve Fund bank accounts into the Obligatory Reserve Funds Bank Account.

Reserves and Reserve Funds The reserves and reserve funds on December 31, 2020 are attached with this report, along with the detailed supporting sheets. Total reserves were $6,352,715. Total reserve funds were $1,060,750.

Payables and Receivables General Accounts Payable is maintained current throughout the year. On December 31, 2020 there were unpaid invoices relating to the 2020 year of $460,500 at the date of this report. The 2020 year-end will remain open a few more weeks, so this figure may change. All invoices received have been paid.

General Accounts Receivable including Water, Recreation, Dog Tags, on December 31, 2020 were $56,245.97 vs September 30, 2020 of $88,413.85. This includes aged (>90 days) of $12,234 (September $64,942) which are actively managed for collection.

Taxes Receivable /Tax Arrears Taxes Receivable December 31, 2020 were only slightly higher than the prior quarter and compared to December 31, 2019. This includes all interest accrued and all years. The percentages relating to current versus previous years has remained very consistent.

December 31, 2020 - $1,178,658.28 December 31, 2019 - $1,133,594.64 December 31, 2018 - $1,195,977.74

One noteworthy update relating to tax arrears relates to a provincially owned property that was 10 years in arrears for payments in lieu, totaling approximately $50,000. When communications by mail with the ministry owner-operator did not yield results, staff sought out the Ministry of Municipal Affairs and Housing’s assistance. Since payments in lieu are paid at the discretion of the province, staff were not fully confident of a successful outcome. But leveraging concepts of fairness, being a good citizen, and ultimately the financial impact to our other ratepayers, all parties agreed that payment in full was the appropriate outcome.

Currently, there are 5 properties that are approaching the final stages of the tax sale registration process that began over a year ago. A tax sale date has been set for these properties for May 13, 2021 unless payment in full is realized before then. The total sum for these 5 will exceed $90,000 by the time the tax sale occurs.

In addition to these 5 properties, there are 12 additional properties that were more than two years in arrears prior to March 2020 (when COVID-19 first began impacting our area). These properties required additional attention relating to corrections to the roll information or legal title. These 12 properties will receive final notices in the fall of 2021, and a tax sale for those properties could be late fall 2021 or early 2022, depending on several factors. These properties represent $225,000 of outstanding arrears.

Unfunded Liabilities and Prior Year Amounts Due to timing, the unfunded amounts relating to equipment ($693,598) are outstanding at year-

78 end. This is expected to be funded within first quarter, 2021 with the debenture approved in 2020.

Summary

At this point, there is an anticipated 2020 surplus of (2019 audited surplus was $479,538 before transferring to reserves). Staff are expecting a smaller than previous operating surplus for the year-ending 2020.

Link to Strategic Plan:

Fiscal Management, Accountability and Transparency - Financial Accountability - Creating a culture of innovation and best practices

Continuous Improvement - Fostering a forward-thinking workplace environment

Inter-departmental Impact: None.

Financial Implications:  Treasurer Reviewed

There are no direct financial implications relating to this informational report. There are still some transactions not yet posted, and invoices not yet received so this represents a preliminary report only.

Options: This report was provided for information, and therefore no options presented.

Attachments: One: Year-to-Date Variance Report with Prior Year Comparison and comments Two: 2020 Capital Project Summary Three: Reserve Balances at Year-end (unaudited) Four: Reserve Fund Balances at Year-end (unaudited)

Respectfully submitted, Reviewed by

Karmen Krueger, CPA, CA Patty Sinnamon, Dipl.M.M. Treasurer CAO/Clerk

79 Township of Chatsworth Monthly Reporting and Variance Analysis At December 31, 2020

General Government Taxation and Payments in Lieu ($5,793,730) ($5,814,742) ($5,991,954) (6,004,236) $12,282 0% Supplementary taxes exceeded reductions Grants and Other Revenues ($1,033,229) ($832,100) ($858,700) ($858,700) $0 0% OMPF funding Council $154,141 $138,674 149,208 139,679 $9,529 -6% Unspent mileage and conferences Administration $534,338 $587,177 580,440 597,436 ($16,996) 3% Total General Government net of Department Revenues (6,138,480) (5,920,991) (6,121,006) (6,125,822) 4,816

Protection to Persons and Property Fire Department 316,852 339,068 324,837 280,056 $44,781 -14% Bldg mtce and equipment unspent Policing 1,061,249 1,079,377 1,118,069 1,102,721 $15,348 -1% Ride program transactions still outstanding Conservation Authority 93,983 93,983 97,331 97,331 $0 0% Building Department 0 1,637 0 (12,076) $12,076 See Note 4 By-Law Enforcement 17,000 14,917 30,500 28,175 $2,325 -8% Unspent mileage and conferences Animal Control (18,200) (14,144) (5,000) (19,310) $14,310 286% Door to door program not undertaken Total Protection net of Departmental Revenues 1,470,884 1,514,838 1,565,737 1,476,897 88,840

Transportation Services Roads General 1,683,791 1,901,160 1,331,985 1,353,405 ($21,420) 2% Culverts 76,168 100,509 79,168 56,778 $22,390 -28% Roadsides 43,000 23,942 43,000 36,423 $6,577 -15% Cold Patch/Crack Seal/Resurfacing 90,000 79,200 82,000 68,101 $13,899 -17% Gravel Road Maintenance 260,000 273,704 340,300 404,464 ($64,164) 19% Transfer to inventory not yet complete Signs 25,000 22,829 15,500 16,599 ($1,099) 7% Sidewalks 50,000 862 35,000 0 $35,000 -100% Transfer to reserves not yet complete Winter Control 321,108 402,647 474,698 329,005 $145,693 -31% Sullivan Pit (24,000) (51,452) (44,000) (50,600) $6,600 15% Holland Pit 700 689 700 704 ($4) 1% Transit-SMART 40,113 40,029 53,570 50,222 $3,348 -6% Streetlighting 26,681 35,954 25,181 20,764 $4,417 -18% Machinery & Equipment 707,436 942,579 707,056 622,663 $84,393 -12% Total Transportation Services net of Department Revenues 3,299,997 3,772,652 3,144,158 2,908,526 235,631

Environmental Services Waste Collection (Curbside) 92,000 94,310 78,000 52,023 $25,977 -33% Curbside costs reduced but transfer station costs up Sullivan Waste Disposal Site 135,655 123,651 133,381 231,167 ($97,786) 73% Curbside costs reduced but transfer station costs up Markdale Waste Disposal Site 52,308 77,826 47,308 43,636 $3,672 -8% Final numbers not in yet from GH Recycling/Diversion/Source Water 79,000 82,097 108,000 142,719 ($34,719) 32% Revenues not yet recorded for outstanding grants Waterworks - Chatsworth and Walters Falls 0 69,247 0 7,470 ($7,470) See Note 4 Biodigester 153,750 283,719 153,000 130,000 $23,000 -15% Total Environmental Net of Departmental Revenues 512,713 730,850 519,689 607,015 ($87,326)

Health Services Cemeteries (528) 100 5,812 11,637 ($5,825) 100% Transfers to Trusts not yet completed Total Health Services net of Departmental Revenues (528) 100 5,812 11,637 ($5,825)

87 Township of Chatsworth Monthly Reporting and Variance Analysis At December 31, 2020

Previous Year (unaudited) Current Year (unaudited) December 31st, 2019 To December 31, 2020 Comments Variance based on Annual Total Budget Total Actual Total Budget Total Actual YTD Variance Budget % Note 2 Recreation and Cultural Services Parks, Cenotaphs 228,962 391,455 237,824 232,388 $5,436 -2% Not significant dollars Holland Centre Community Centre 250 254 0 0 $0 See Note 5 Desboro Community Centre 93,961 106,833 97,025 118,434 ($21,409) 22% Allocation for Covid funding not performed Williamsford Community Centre 9,000 15,151 6,700 2,989 $3,711 -55% Financial records not yet received from Board Chatsworth Community Centre 28,500 166,869 50,000 (309,375) $359,375 -719% Donated land not yet moved to asset Walters Falls Community Centre 6,150 10,027 6,700 2,980 $3,720 -56% Financial records not yet received from Board Keady Community Centre 70,310 (2,630) 46,688 117,895 ($71,207) 153% Allocation for Covid funding not performed Libraries 173,295 171,700 173,160 173,160 $0 0% No variance Total Recreation net of Departmental Revenues 610,428 859,659 618,097 338,472 $279,625

Planning and Development Planning and Zoning 48,935 25,984 49,913 23,886 $26,027 -52% Additional fees received; zoning by-law unspent Economic Development 36,050 21,250 5,600 4,489 $1,111 -20% Not significant dollars Municipal Drains 30,000 29,334 42,000 15,433 $26,567 -63% Final reporting not yet received Total Planning/Development net of Departmental Revenues 114,985 76,568 97,513 43,808 $53,705

Capital Projects (see detailed sheets) Capital Projects (see Separate Summary and Note 1) 130,000 1,578,950 170,000 819,909 $1,877,661 The actual for Capital is the unfunded related to land purchase only

Capital Transactions are funded at year-end and are more specifically identidfied in the Year-To-Date Before Adjustments Note 1 ($0) ($545,274) ($0) $80,441 $569,467 Capital Summary

Adjustments for User Pay Departments ($4,607) Known single adjustment for donated lands ($350,000) Estimated additional adjustments ($150,000)

Current Surplus (Note 6) $64,861

Note 1: Data was prepared at December 31 ,2020 with information available at January 27, 2021. There are still some transactions to be recorded for year-end 2020. All planned reserve transfers have been performed but there are still a few relating to Building Dept surplus, and Covid funding to be finalized

Note 2: Year-to-Date Variances are calculated by comparing actual results to the total budget.

Note 3: There was a one-time adjustment for over-accrued amounts in 2019 resulting in the department having net revenues.

Note 4: Variances for have no effect on the Township's ending surplus or deficit as they are user-pay and and variances are managed through reserves and reserve funds.

Note 5: Bookkeeping typically done at year-end when groups bring in their accounting records.

Note 6: Current projected surplus is $64,861 based on known and estimated adjustments. Final figures will be available once year-end accounting has been completed.

88 TOWNSHIP OF CHATSWORTH - 2020 CAPITAL BUDGET SUMMARY EXPENSE Spent at Dec PROJECT NO. PROJECT NAME DEPT. DEPT. 2020 BUDGET 31 Project Update at Dec 31, 2020

2019-02 CON. 8 RECONSTRUCTION PUBLIC WORKS 5600 502,500 465,695 Complete

2019-05 STRUCTURE 12 BRIDGE PUBLIC WORKS 5600 450,000 353,711 Complete

2019-07 BRIDGE APPROACH/SIGNAGE PUBLIC WORKS 5600 100,000

2019-10 1 TON TRUCK PUBLIC WORKS 5702 63,000 60,329 Complete

2019-11 ADMIN. OFFICE FLOORING ADMIN. 5300 50,000 Carried into 2021

2019-19 MAIN STREET FUNDING ADMIN. 5925 44,000 26,529 Carried into 2021

2020-01 BUNKER GEAR/SBCAs FIRE 5411 12,000 9,633 Complete

2020-02 30 SIDEROAD (HOLLAND) PUBLIC WORKS 5670 533,000 544,099 Complete

2020-03 CONC. 4 CULVERT REPLACEMENT PUBLIC WORKS 5600 169,700 24,666

2020-04 SIDEROAD 5 PAVING PUBLIC WORKS 5600 260,000 261,008 Complete

2020-05 10 SIDEROAD PAVING PUBLIC WORKS 5600 55,000 74,633 Complete

2020-06 WEST GREY SHARED CAPITAL (BOUNDARY) PUBLIC WORKS 5600 25,000 20,154 Complete

2020-07 TOXIC GAS MONITORING SYSTEM (SHOPS) PUBLIC WORKS 5630 40,000 Not proceeding

2020-08 HOLLAND STORAGE SHED DOOR REPLACE. PUBLIC WORKS 5630 15,000 12,715 Complete

2020-09 HOLLAND SHOP FLAT ROOF PUBLIC WORKS 5630 50,000

2020-10 SWEEPER (LOADER ATTACHMENT) PUBLIC WORKS 5702 25,000 Delays due to Covid

2020-11 BRUSHER HEAD PUBLIC WORKS 5702 60,000 37,651 Complete

2020-12 WATER TANK (INSERT FOR TANDEM TRUCKS) PUBLIC WORKS 5702 30,000 Carried into 2021

2020-13 BACKHOE PUBLIC WORKS 5702 160,000 Carried into 2021

2020-14 1 TON TRUCK PUBLIC WORKS 5702 63,000 59,821 Complete

2020-15 HALF TON PICK UP TRUCK PUBLIC WORKS 5702 45,000 41,285 Complete

2020-16 COVER PLATES - HOLLAND/MARKDALE ENVIRONMENTA 5851 20,000 2,900 SeaCans

2020-17 WALTERS FALLS COMMUNITY CENTRE RECREATION 5923 45,370 Not proceeding

2020-18 WILLIAMSFORD PLAYGROUND - GAZEBO RECREATION 5923 10,000 Carried into 2021

2020-19 TRAFFIC COUNTER PUBLIC WORKS 5702 10,000 Carried into 2021 2,837,570 1,994,828

N/A Land Acquisition, including acquisition costs 817,310 Complete

N/A Taylor Subdivision Drainage review/Engineering 6,770 Work In Progress

Carried into 2021/Funded with 2019-12 COMPUTER/SERVER REPLACEMENT ADMIN. 5300 30,000 91,779 Modernization Reserve

Total Capital Spending 2,837,570 2,910,687

91,779 GL Operating 2,818,908 GL - Capital RESERVES - 2020

2020 Actual Closing Transfer TO 2020 Transfers 2020 Actual Balance Reserves (01- Inter reserve to Reserve Transfers FROM Closing Balance GL Account Reserve Name Dec 31, 2019 xxxx-7500/7530) Transfers FUNDS Reserves Dec 31, 2020 Notes Operating-Related Reserves 01‐0100‐2501 Working Funds$ (1,346,644) ‐ 186.45 (1,346,457.56) 01‐0100‐2502 Administration$ (68,979) (41,072.00) (147,164.64) (257,215.16) 01‐0100‐2504 Landfill General$ (428,276) (32,308.00) 20,000.00 122,900.16 (317,683.76) 01‐0100‐2516 Legal Fees$ (2,300) 2,300.00 ‐ closed 01‐0100‐2519 Council ‐ Election$ (5,200) (5,000.00) (10,200.00) 01‐0100‐2527 Snow Removal$ (33,243) 33,242.84 ‐ ‐ 01‐0100‐2530 Animal Control$ (4,000) 4,000.00 ‐ closed 01‐0100‐2531 Integrity Commissioner$ (10,000) 10,000.00 ‐ closed 01‐0100‐2532 Cemetery Operations$ (37,252) (37,251.94) 01‐0100‐2533 Modernization & Efficiency $ (575,457) 91,899.46 (483,557.34) Operating-Related Reserves $ (2,511,350) $ (78,380) $ (77,622) $ ‐ $ 214,986 $ (2,452,366)

Capital-Related Reserves 01‐0100‐2515 Roads Capital $ (2,011,851) 2,011,850.98 ‐ closed 01‐0100‐2517 Walter's Falls Water$ (59,268) (15,148.00) (74,415.72) 01‐0100‐2503 Fire$ (264,651) (71,408.00) (32,353.60) 9,633.08 (358,779.17) 01‐0100‐2528 Chatsworth Fire Departmen$ (32,354) 32,353.60 ‐ ‐ closed 01‐0100‐2512 Parks & Rec$ (877,984) (88,137.00) 110,864.64 ‐ (855,256.41) 01‐0100‐2513 Chatsworth Water$ (200,279) (65,478.00) (265,756.79) 01‐0100‐2514 Roads Machinery$ (297,373) 297,373.27 ‐ closed 01‐0100‐2506 Public Works$ (19,814) (895,996.00) (2,342,467.09) 1,632,472.22 (1,625,804.64) 01‐0100‐2525 Joint Water Supply $ (204,781) (28,894.00) (233,675.37) Capital-Related Reserves $ (3,968,354) $ (1,165,061) $ 77,622 $ ‐ $ 1,642,105 $ (3,413,688)

Other Reserves 01‐0100‐2524 Building$ (34,366) 34,366.25 ‐ 01‐0100‐2505 Landfill Post Closure$ (51,000) (51,000.00) 01‐0100‐2509 Biodigester$ (362,576) (75,000.00) (437,576.15) 01‐0100‐2510 Parkland$ (6,514) 6,513.96 ‐ closed 01‐0100‐2529 Tower$ (8,000) 8,000.00 ‐ closed Other Reserves $ (462,456) $ (75,000) $ ‐ $ 48,880 $ ‐ $ (488,576)

TOWNSHIP TOTAL$ (6,942,160.59) $ (1,318,441.00) $ 0.00 $ 48,880.21 $ 1,857,091.37 $ (6,354,630.01)

X:\F- Finance and Accounting\F20- Reserves and Reserve Funds\Reserves\2020\Reserves Detailed Continuity 2020 90 RESERVE FUNDS - 2020 2020 Actual 2020 Actual Closing Transfer INTO Transfers FROM Closing Balance Balance Reserve Funds Reserve Funds Dec 31, 2020 Change for Year GL Account Reserve Name Dec 31, 2019 (04-xxxx-5???) (04-xxxx-7???) (04-xxxx-3000) (04-xxxx-9999) Obligatory 04-0898-3000 Gas Tax $ (623,724.30) $ (205,253.66) $ 205,000.00 $ (623,977.96) $ (253.66) 04-1610-3000 Parkland Dedication $ (122,350.20) $ (14,457.85) $ (136,808.05) $ (14,457.85) 04-0631-3000 Gravel Pit $ (66,758.66) $ (533.43) $ (67,292.09) $ (533.43) 04-1820-3000 Mainstreet Funding $ (44,438.62) $ (384.88) $ 26,528.83 $ (18,294.67) $ 26,143.95 04-0450-3000 Building Code $ - $ (56,970.35) $ (56,970.35) $ (56,970.35) Discretionary 04-1629-3000 Recreation Capital $ (120,350.30) $ (67,534.76) $ 30,477.27 $ (157,407.79) $ (37,057.49)

TOWNSHIP TOTAL $ (977,622.08) $ (345,134.93) $ 262,006.10 $ (1,060,750.91) $ (83,128.83)

X:\F- Finance and Accounting\F20- Reserves and Reserve Funds\Reserve Funds\2020\Reserve Fund Detailed Continuity 2020-V2 91

CAO CLERKS REPORT 2021-05

TO: Mayor Mackey and Members of Council

FROM: Patty Sinnamon, CAO Clerk

RE: Employee Remuneration Market Check DATE: February 3, 2021 RECOMMENDATION:That Report 2021-05 regarding Employee Remuneration Market Check be hereby received for information; And that Committee of the Whole recommends to Council that the CAO Clerk be directed to proceed with the Market Check for employee remuneration, using the comparable criteria set out in this report.

BACKGROUND: This report is being presented to Council as a follow up to previous report 2021-02 regarding 2021 salary grid at the January 20, 2021 Council meeting. At that time Council wished to have further discussion regarding the market check and criteria to be used.

As indicated in my previous report, the Township’s compensation policy indicates that a market check will be completed every four years, comparing the pay bands and grids to “the market”. Council is to approve the criteria for choosing the comparators to be used, and the 50th percentile of the job rate of the comparators will be used.

Staff would recommend that a market check be carried out in 2021 in preparation of the 2022 budget. Market checks are important to the organization to ensure that wages are comparable to other municipalities in both the recruitment and retention of employees.

The process will take several months to complete and includes gathering the following information from prospective comparable municipalities: Current wage grids, job descriptions, hours of work for each position, organizational chart, any compensation policies. An analysis of information received is completed to ensure that positions are similar in tasks and responsibilities.

The following municipalities are recommended as comparators, based on population and/or geographic region.

All Grey County lower tier municipalities Arran-Elderslie Brockton Saugeen Shores South Bruce Peninsula Wellington North Minto In conjunction with the employee market check, Council may also wish to consider a market 92 check for members of Council.

Link to Strategic Plan or Other Approved Plans:

Fiscal Management, Accountability and Transparency - To ensure Chatsworth remains financially sustainable - Financial Accountability - Creating a culture of innovation and best practices

Continuous Improvement - Fostering pride in the Workplace

Inter-departmental Impact and/or Other Departments Consulted: none

Financial Implications:  Treasurer Reviewed There are no implications to the 2021 budget regarding the market check; however, there may be implications to the 2022 budget. There is no cost to prepare the market check, as staff propose to complete the project in-house.

Attachments: none

Respectfully submitted,

Patty Sinnamon, Dipl.M.M. CAO Clerk

CAO CLERKS REPORT 2021-06

TO: Mayor Mackey and Members of Council

FROM: Patty Sinnamon, CAO Clerk

RE: Community Improvement Plan Update

DATE: February 3, 2021

RECOMMENDATION:That Report 2021-06 regarding the Community Improvement Plan Update be hereby received for information.

BACKGROUND: In October 2020 Council received and approved report 2020-31 regarding a Community Improvement Plan (CIP). A copy of that report is attached hereto for information.

Staff have held off coordinating a public information session for local businesses due to COVID restrictions. As it is uncertain as to when gatherings may occur in the near future, staff are proceeding with two virtual information sessions to be held on Wednesday, February 24th and Wednesday, March 10th. Invitations are being sent out to local businesses with background information about the CIP. We will be employing several methods of invitation including email, direct mail, telephone, and social media.

While it would have been desirable to have an in-person meeting, it is imperative to keep the process moving forward. As Council is aware, we have received CIP funds from the County of Grey ($20,000.00 in 2019 and 2020 and anticipate receiving another $20,000.00 in 2021). This funding is contingent on funds being spent by 2023 respectively otherwise it must be returned to the County. Given the timelines involved in the planning and approval process, I expect that it will be late 2021 or early 2022 before the Township can begin to receive applications for funding.

Two dates are being proposed for the information sessions to try and accommodate as many businesses as possible. These sessions will provide basic information about the program, and also review the template set out by the County Economic Development Working Group (of which Chatsworth is a member). It may very well be that not all of the components in the template are of interest to our businesses. Council may choose to adopt the entire template and implement certain aspects of the program each year.

Based on input from local businesses and key stakeholders, a draft CIP would be prepared, using the template as a guide. It is recommended that a draft of the CIP be circulated to the Ministry of Municipal Affairs and Housing for review and comment before finalizing.

The Township is then required to post the proposed CIP on the municipal website, circulate to prescribed agencies as set out in the Planning Act.

A public meeting would then be scheduled in accordance with the requirements of the Planning Act (public meeting needs to be held at least 20 days or more from the date that notice has been provided).

Council would then consider any comments from the public meeting and make any desired revisions to the CIP. The final step would be the adoption of the CIP through a municipal by-law.

I encourage Council to attend the information sessions. A link to the virtual meeting will be forwarded closer to the scheduled dates.

Options: As this report is being prepared for information purposes only, no options are being provided.

Link to Strategic Plan or Other Approved Plans: Economic Development - Realizing economic development opportunities - Raise Chatsworth's Economic Development Profile - Promote local commercial and retail growth - Develop tourism potential - Expand local employment options Fiscal Management, Accountability and Transparency - To ensure Chatsworth remains financially sustainable - Financial Accountability - Position ourselves for growth and development - Creating a culture of innovation and best practices

Fostering Community Development - Promote a sense of community engagement, pride and belonging - Create a Common Identity - Respect our unique communities and traditions

Inter-departmental Impact and/or Other Departments Consulted: none

Financial Implications:  Treasurer Reviewed

There are no financial implications as a result of this report in 2021 as any initiatives will be funded with monies received from the County.

Attachments: CAO Clerk’s Report 2020-31, together with supporting documentation

Respectfully submitted,

Patty Sinnamon, Dipl.M.M. CAO Clerk

CAO CLERK’S REPORT 2020-31

TO: Mayor Mackey and Members of Council

FROM: Patty Sinnamon, CAO Clerk

RE: Proposed Community Improvement Plan for Township of Chatsworth

DATE: October 2, 2020 ______RECOMMENDATION THAT CAO Clerk’s Report 2020-31 dated October 21, 2020 regarding a proposed Community Improvement Plan for the Township of Chatsworth be hereby received;

AND FURTHER THAT Committee of the whole recommend to Council that staff be directed to prepare a by-law to designate the entire Township of Chatsworth as a Community Improvement Area; AND FURTHER THAT the CAO Clerk be directed to coordinate a public information session for businesses located in the Township of Chatsworth as an introduction to a proposed Community Improvement Plan Program

BACKGROUND A Community Improvement Plan (CIP) is developed by municipal planners and economic developers working collaboratively to develop policies and incentives targeting specific types of growth an investment in a community. Grey County and its local municipalities have identified a need for a Community Improvement Plan to help promote and enable prioritized development across the County as outlined the County of Grey Official Plan.

Section 9.16 of the County of Grey Official Plan permits Community Improvements Plans as follows:

9.16 Community Improvement Plans Local municipal councils, under the Planning Act may choose to designate Community Improvement Areas. Identifying a Community Improvement Area must be carried out through a by-law designating the whole, or any part of the local municipality as a Community Improvement Area.

97 The goal of any Community Improvement Area is to foster and co-ordinate the physical improvements and maintenance of older or neglected areas of a community for environmental, social, or community economic reasons. Community Improvement Areas are intended to achieve one or many of the following objectives: a) To encourage the efficient provision and maintenance of physical infrastructure, public services, and utilities to serve present and future needs on a local and regional scale;

b) To address issues which may be particular to one neighbourhood or region;

c) To ensure the maintenance and renewal of older housing stock;

d) To promote the creation of affordable/attainable housing units;

e) To foster redevelopment, reuse and/or maintenance of existing brownfield sites, vacant sites, greyfield sites, and/or current commercial and industrial sites;

f) To enhance the visual appeal of downtown core areas and neighbourhoods;

g) To promote on-farm business growth, value-added agriculture, agri-tourism, facility improvements, or farm innovation;

h) To encourage the preservation and adaptive re-use of built heritage;

i) To promote energy efficiency and sound environmental design;

j) To foster economic growth within designated areas;

k) To promote intensification in targeted areas;

l) To encourage local participation in funding programs for local development which may also be eligible for Provincial or Federal funding

The CIP template supported by all Grey County Economic Developers proposes a menu of incentives to promote and support the following five types of development and revitalization projects:

• Increase attainable housing stock, including secondary suites, multi-unit housing, purpose built rental housing, rooming house developments and apartment dormitory style developments; • Increase value added agricultural uses, agri-tourism, and facility improvement projects; • Promotion of the development, redevelopment and/or conversion of brownfield, vacant and grey field properties; • Support for downtown revitalization of store fronts, publically-used frontages and

98 streetscapes; and • Support adaptive re-use of commercial, industrial and institutional buildings.

Each local municipality would develop local CIP’s using the CIP Program Template and choose the incentives that would best support the five priority development areas within their municipality. County staff have committed to working with local municipalities in implementing the CIP Program. Further consultation will occur as part of the CIP process prior to the Township adopting the CIP.

CIP Program Process The CIP Program began following several discussions and meetings with the Grey County Economic Development Working Group in 2017 as we worked toward establishing priorities and workplans for 2018 and 2019. This writer was and continues to be part of the County-wide working group.

The County-wide CIP template was developed based on input from the working group, as well as discussions within the communities as part of the Recolour Grey, the Affordable Housing Study and the Mayor’s Attainable Housing Forum held in Meaford.

The preparation of the CIP must be consistent with applicable provincial, reginal and local policies. The first section of the document provides an overview of CIP’S and provides an overview of the legislation, policies and studies relevant to the preparation of a CIP for each municipality. The second section outlines priority areas, followed by eligibility criteria and procedures, as well as details about the potential incentives.

The third section identifies the process for monitoring and evaluating the success of the CIP Program, as well as details about the administration of the CIP. There are also several appendices which provide links to other source materials, general terms of incentive programs, by-law templates and evaluation criteria. The CIP Program has been designed as a template so that local municipalities an customize it to support their local needs while meeting the overall priority areas.

To enable the five priority areas, an “a la carte” menu of incentives has been proposed, recommending a mixture of grants, fee waivers, tax equivalent financing and surplus land grants.

Menu of Potential Incentives Study & Design Grant Permit/Application Fee Exemption Development Charge Exemption/Deferral Brownfield Tax Assistance Grant Tax Increment Equivalent Grant Vacant Lands Tax Assistance Grant Heritage Property Tax Relief Housing Rehabilitation & Conversion Grant Surplus Land Grant Buildings & Land Improvement Grant Start Up Space Leasehold Improvement Gran Vacant Building Conversion/Expansion Gran Façade, Signage & Property Improvement GraDestination Infrastructure Grant

The above represents a menu of incentives that could be considered. It is the expectation that each municipal CIP will be unique to their community, enabling

99 development and enhancement aligned with local priorities, in addition to supporting overarching County priorities such as affordable and attainable housing. Council may choose what incentives they wish to focus on in any given year, depending of course of financial resources. As an example, in keeping with the Township of Chatsworth’s strategic plan current priorities, Council could focus on façade, Signage and Property Improvement Grants in the first couple of years.

Many municipalities identify their downtown core areas as their “Community Improvement Area”. Only those business within the Community Improvement Areas would eligible for any grants or incentives under the CIP

In rural municipalities like Chatsworth, it is recommended that the entire municipality be identified as a Community Improvement Area. The CIP area would be designated by by-law.

Next Steps 1. Chatsworth is the remaining municipality to consider the CIP Program. As outlined above, Council would pass a by-law to designate the entire municipality as a Community Improvement Area. A draft by-law is included in the CIP Program Template on page 63 for your perusal.

2. Part of the process includes seeking input from key stakeholders such as developers, Business Improvement Areas or Chambers of Commerce prior to adopting our local CIP. Chatsworth does not have BIA’s or Chambers of Commerce. It would be staff’s recommendation to invite stakeholders to a round table session to discuss the program to ensure that the incentives are valuable and will be used.

3. A draft CIP would then be prepared by staff, using the CIP Template as a guide.

4. It is recommended that a draft of the CIP be circulated to the Ministry of Municipal Affairs and Housing for review and comment before finalizing.

5. Post the proposed CIP on the municipal website, circulate to prescribed agencies as set out in the Planning Act.

6. Schedule a public meeting and post ad in newspaper in accordance with the Planning Act (public meeting needs to be held at least 20 days or more from the date that notice has been provided).

7. Hold Public Meeting to seek public input.

8. Make any revisions to the CIP based on comments received at Public Meeting and through any other consultation process.

9. Adopt the CIP through a by-law (see Appendix C of the County CIP Program Template) and circulate notice of adoption in accordance with the Planning Act (if

100 no appeals, the CIP is ready to be implemented.

10. See County CIP Program Template for details on how to implement the CIP.

Since the Township of Chatsworth has adopted the County of Grey Official Plan, an Official Plan amendment is not required prior to adopting the CIP.

Fiscal Management, Accountability and Transparency - Position ourselves for growth and development - Creating a culture of innovation and best practices

Fostering Community Development - Promote a sense of community engagement, pride and belonging - Create a Common Identity - Respect our unique communities and traditions

Continuous Improvement - Maintaining Positive staff-community relations - Establishing Partnerships with other levels of government

Interdepartmental Impact: None

Financial Implications:  Treasurer Reviewed

There are no financial implications to the 2020 budget. The County of Grey adopted the template in June, 2019 and has committed $20,000 annually from 2019 through to 2024 towards the cost of implementing the CIP Program for each local municipality. The Township of Chatsworth has set aside the $40,000 received from the County to date in reserves for the program. The funds cannot be used until the Township has adopted its own CIP. Further, the 2019 and 2020 funds received from the County must be utilized by the end of 2023 or returned to the County. Council may choose to invest additional funds from the Township portion of taxation towards the Program in subsequent years.

The County has also agreed to participate in the County tax portion of tax incremental equivalent grants which provides relief to planning application fees and development charges as determined by the CIP Program.

101 Attachments: 1. County of Grey CIP Template 2. Confirmation of 2019 Funding Received 3. Confirmation of 2020 Funding Received

Respectfully submitted,

Patty Sinnamon, Dipl.M.M. CAO Clerk

102

Community Improvement Plan Program June 2019

103 Page 2 Contents Community Improvement Plan Program ...... 4 What is a Community Improvement Plan? ...... 5 Purpose of the Plan ...... 5 Application of this Plan ...... 6 How to Use this Plan ...... 6 The Planning Framework ...... 8 Planning Context and Policy Review ...... 9 Priority Areas ...... 14 Approach to Community Improvement ...... 15 Goals and Objectives ...... 15 Eligibility and Procedure ...... 17 General Eligibility Criteria ...... 18 Application Procedure ...... 19 Incentives ...... 20 Study, Fees & Charges Grant ...... 21 Study & Design Grant ...... 21 Permit/Application Fee Exemption ...... 22 Development Charge Exemption/Deferral ...... 23 Tax Increment Financing ...... 24 Brownfield Tax Assistance Grant ...... 24 Tax Increment Equivalent Grant ...... 25 Vacant Lands Tax Assistance Grant ...... 26 Heritage Property Tax Relief ...... 26 Affordable Housing ...... 27 Housing Rehabilitation and Conversion Grant ...... 27 Surplus Land Grant ...... 28 Building & Land Grants ...... 29 Buildings and Land Improvement Grant ...... 29 Startup Space Leasehold Improvement Grant ...... 30 Vacant Building Conversion/Expansion Grant ...... 31 Community Grants ...... 32 Façade, Signage & Property Improvement Grant ...... 32 Destination Infrastructure Grant ...... 33 Monitoring and Evaluation ...... 34 Process for Monitoring and Evaluation ...... 34

Grey County: Colour It Your Way 104 Page 3 Establish the Monitoring Database ...... 34 Determine Baseline Conditions...... 35 Collect Data ...... 35 Prepare Annual CIP Evaluation Report to Council...... 35 Program & Plan Adjustment ...... 36 Implementation ...... 36 Administration of Program ...... 37 Budgeting for the Incentive Programs ...... 38 General Eligibility Requirements for Incentive Programs ...... 38 General Process and Submission Requirements for Incentive Programs ...... 41 Application Process for Incentive Programs ...... 43 Timeline for Application Review and Decision ...... 47 Definitions ...... 49 Interpretation...... 51 Implementation Period ...... 52 Appendix A - Links to other source materials ...... 53 Heritage Programs ...... 53 Attainable Housing Programs ...... 53 Appendix B -General Terms of Incentive Programs ...... 54 Tax Incremental Equivalent Grant Program ...... 54 Development Charges Exemption/Deferrals and Planning and Building Permit/Application Fee Exemption ...... 56 Study and Design Grants and Startup Grants ...... 58 Building and Land Grants ...... 59 Appendix C: By-law Templates ...... 63 Part One: Property and Project Information ...... 68 Part Two: Estimated Grant Calculation and Payment ...... 69 Part Three: General Description ...... 70 Part Four: Grant Terms and Conditions ...... 70 Part Five: Grant Period ...... 71 Part Six: Procedures ...... 71 Part Seven: Agreement ...... 72 Appendix D: Status of Municipalities ...... 75 Appendix E: Evaluation Criteria ...... 76

Grey County: Colour It Your Way 105 Community Improvement Plan Program

A Community Improvement Plan is a tool where municipal planners and economic developers can work hand in hand to develop policies and provide incentives targeting specific types of growth and investment. Grey County and the local municipalities have identified a need for a Community Improvement Plan (CIP) Program to help promote and enable prioritized development across the County as outlined in the County Official Plan. The ability for Grey County to become investment ready happens first and foremost at the local level.

Grey County hopes to have an inventory of Investment-Ready properties and to realize its economic development vision of being ‘Open for Business; while ensuring County Council’s goal of ‘Growing the Grey County Economy’ is met. This CIP Program is meant to enable and boost development momentum across the region. This Program demonstrates the County’s commitment to enhancing the regional ecosystem from the ground up, which is where investment happens. The intent of this Program is to offer targeted incentives countywide including within settlement areas as well as in our rural areas.

This CIP Program will provide a menu of incentives to promote and support the following types of development and revitalization projects:

 Increase attainable housing stock, including secondary suites, multi-unit housing, purpose built rental housing, rooming house developments and apartment dormitory style developments.  Increased value added agricultural uses, agri-tourism, and facility improvement projects  Promotion of the development, redevelopment and/or conversion of brownfield, vacant, and grey field properties  Support for downtown revitalization of store fronts, publicly-used frontages, and streetscapes  Support the adaptive re-use of commercial, industrial and institutional buildings

106 What is a Community Improvement Plan? A Community Improvement Plan is a tool where municipal planners and economic developers can work hand in hand to develop policies and provide incentives targeting specific types of growth and investment. The [insert municipality here] has identified a need for a Community Improvement Plan (CIP) program to help promote and enable prioritized development across the [Township/Municipality/City] and to support and complement Grey County’s Official Plan.

A Community Improvement Plan for the [insert municipality here] has been prepared to serve as a long-term strategy to revitalize the community, improve the quality of life of the community’s residents, better utilize under-developed properties and to promote private investment in land and buildings. Purpose of the Plan This CIP program is meant to enable and boost development momentum across the region. The intent of this program is to offer targeted incentives across [insert municipality here] both within settlement areas as well as in our rural areas.

Along with facilitating the revitalization and improvement of the entire [insert municipality here], the CIP program will provide a menu of incentives to promote and support the following types of priority development and revitalization projects (in line with many of the priorities outlined at the County level):

 Increase attainable housing stock, including secondary suites, multi-unit housing, purpose built rental housing, rooming house developments and apartment dormitory style developments;  Increased value-added agricultural uses, agri-tourism, and facility improvement projects;  Promotion of the redevelopment and/or conversion of brownfield, vacant, and grey field properties;  Support for downtown revitalization of store fronts, publicly-used frontages, and streetscapes;  Support the adaptive re-use of commercial, industrial and institutional buildings.

Revitalization and improvement refer, in a broad sense, to activities that contribute to the economic development, beautification, quality of life, aesthetic improvements, environmental sustainability, and the creation of a sense of place. Examples of activities that contribute towards long-term revitalization include:

 The improvement and beautification of buildings, façades and properties;  The adaptive reuse and restoration of historic properties and structures;  Improvement of community infrastructure, open spaces and pedestrian networks;

107 Page 6  The remediation and redevelopment or reuse of environmentally contaminated properties (brownfields);  The sensitive and appropriate redevelopment of underutilized properties, or development of existing properties (e.g. conversion of upper storey space for residential uses);  Providing opportunities for affordable/attainable housing;  Improvements of buildings to enhance accessibility for persons with disabilities; and  Promotion of economic development and business growth.

The revitalization and improvement of the community will take many different forms and will require the participation of the [Municipality/Township/City], the County, the public, developers, and various stakeholders. This Plan establishes a set of financial incentive programs aimed at encouraging private investment to undertake many of the above- noted activities. Eligible projects are listed for each incentive program, along with details regarding the value of the financial incentive and how it is being calculated. The Plan recognizes that improvements achieved through the various CIP initiatives can serve as catalysts for further private investment and are therefore critical to an overall revitalization strategy. Application of this Plan This Plan applies to the geographic area designated by a bylaw of the [Municipality/Township/City] as the Community Improvement Project Area. Activities under this Plan can only take place within the designated Community Improvement Project Area. Council may choose to modify the Community Improvement Project Area Bylaw by passing another bylaw to replace it.

Generally, the purpose of this Plan is to promote the revitalization of the [Municipality/Township/City]. Revitalization means different things to different neighbourhoods and areas of the community. In a downtown, revitalization will take place in the form of façade improvements, adaptive reuse of historic buildings, improvements to upper storeys, brownfield remediation, streetscaping, parking, accessibility and other improvements. In commercial areas, revitalization may be better focused on improved landscaping, parking and redevelopment opportunities, as well as improvements to encourage walkability, for instance. How to Use this Plan The [Insert municipality here]’ CIP enables the [Municipality/Township/City] and County to issue financial incentives to private property owners interested in undertaking improvements to their building, property, or to developing or redeveloping their land. The financial incentive programs outlined in this Plan will be used by local businesses,

Grey County: Colour It Your Way 108 Page 7 property owners, and tenants, and are intended to facilitate community-enhancing property and building improvement projects. This Plan is intended to be read and interpreted in its totality. Interpretation of the Plan will be at the sole discretion of the Council or its designated approval authority. Programs will be made available only when Council assigns incentive funds. Available funding for incentive programs may change on an annual basis based on Council’s consideration and to reflect the [Municipality/Township/City]’s evolving community improvement needs.

Interested property owners and tenants are encouraged to review this Plan and contact the [Insert municipality here] to confirm their eligibility, discuss their project, and to identify the types of financial incentives that could be applicable.

Grey County: Colour It Your Way 109

The Planning Framework

110 Page 9

Planning Framework

Planning Context and Policy Review The preparation of a Community Improvement Plan (CIP) must be consistent with applicable provincial, regional, and local policy. This section provides an overview of the legislation, policies and studies relevant to the preparation of a CIP for the Municipality of [insert municipality here].

Planning Act Section 28 of the Ontario Planning Act, R.S.O. 1009 C.P 13 provides the legislative framework and authority for preparing CIPs, and frames the types of programs that the CIP may enable.

Community Improvement Project Area Section 28(1) of the Planning Act defines community improvement as:

“…the planning or replanning, design or redesign, subdivision, clearance, development or redevelopment, construction, reconstruction and rehabilitation, improvement of energy efficiency, or any of them, of a community improvement project area, and the provision of such residential, commercial, industrial, public, recreational, institutional, religious, charitable or other uses, buildings, structures, works, improvements or facilities, or spaces therefore, as may be appropriate or necessary.”

Section 28(2) permits municipalities, where the municipality has appropriate policy in the Official Plan, to pass a by‐law designating a “community improvement project area” and to prepare a “[CIP].” Once the CIP has been adopted by the municipality and comes into effect, the municipality may exercise authority under section 28(6), (7), or (7.2) of the Planning Act of section 365.1 of the Municipal Act, 2001 in order that the exception provided in Section 106(3) of the Municipal Act, 2001 will apply.

The Planning Act allows municipalities when carrying out a [CIP] within a Community Improvement Project Area to:  Acquire and hold land (Section 28(3));  Clear, grade or otherwise prepare the land for community improvement;  Construct, repair or rehabilitate or improve buildings on the land held by the municipality. Lease, sell, or otherwise dispose of such buildings;

Grey County: Colour It Your Way 111 Page 10  Sell, lease or otherwise dispose of land or acquire by the municipality to any person or government authority for the use in conformity with the [CIP] (Section 28 (6)); and  Make grants or loans to registered owners, assessed owners and tenants of lands and buildings within the community improvement project area for the purpose of rehabilitating such lands and buildings in conformity with the [CIP] (Section 28(7)).

Eligible costs include “costs related to environmental site assessment, environmental remediation, development, redevelopment, construction and reconstruction of lands and buildings for rehabilitation purposes or for the provisions of energy efficient uses, buildings structures, works, improvements or facilities (Section 28(7.1))”.

Transfer of Grants Between Upper-Tier and Lower-Tier Municipalities Section 28 (7.2) speaks to the allowance of upper-tier municipalities to participate in the funding for local CIP Programs. Section 28 (7.2) states,

“The council of an upper-tier municipality may make grants or loans to the council of a lower-tier municipality and the council of a lower- tier municipality may make grants or loans to the council of the upper-tier municipality, for the purposes of carrying out a [CIP] that has come into effect, on such terms as to security and otherwise as the council considers appropriate, but only if the official plan of the municipality making the grant or loan contains provisions relating to the making of such grants or loans.”

Other Relevant Sections Section 17 of the Planning Act outlines the statutory process for adopting the CIP, including the provision of at least one public meeting to be held a minimum of 20 days after making the CIP publicly available for review. Section 28(7.3) of the Planning Act specifies that the total of all grants and loans made in respect of particular lands and buildings under Section 28 (7) and (7.2) of the Planning Act and tax assistance provided under Section 365.1 of the Municipal Act, 2001 in respect of the land and buildings shall not exceed the eligible cost of the [CIP] with respect to those lands and buildings. Section 69 of the Planning Act allows municipalities to reduce or waive the amount of a fee in respect of a planning application where it feels payment is unreasonable; many CIPs offer application fee refunds as a financial incentive. Municipal Act The Ontario Municipal Act, S.O. 2001, C. 25 governs many procedures, tools, and powers of municipalities. The following

Grey County: Colour It Your Way 112 Page 11 sections of the Municipal Act are relevant to the implementation of [CIPs]:  Section 106(1) of the Municipal Act establishes that municipalities can neither directly or indirectly assist manufacturing businesses or other industrial or commercial enterprise through engaging in “bonusing”; however, municipalities applying a CIP program are exempt from this prohibition under Section 28 of the Planning Act.  Section 107 of the Municipal Act outlines the powers a municipality has to make grants, including the power to provide a grant in the form of a loan or by guaranteeing a loan, subject to criteria outlined in Section 106.  Section 365.1.2 of the Municipal Act provides the authority to allow municipalities to pass a by‐law providing tax assistance to an eligible property in the form of cancellation of all or part of the taxes levied on the property for municipal and education purposes during the “rehabilitation period” and the “development period” of the property. Development Section 5 of the Development Charges Act allows a Municipality to Charges Act provide a full or partial development charge exemption for certain types of development, which may require updates to the Development Charges Bylaw. County of The Grey County Official Plan provides guidance on Local CIP Grey Official Areas and Programs. Section 6.16 in Grey County’s 2013 Official Plan, 2013 Plan provides comments regarding a Local Municipality’s ability to develop a CIP. The plan states,

“Identifying a Community Improvement Area shall be carried out through a by-law designating the whole, or any part of the local municipality as a Community Improvement Area. The goal of any Community Improvement Area shall be to foster and co-ordinate the physical improvements and maintenance of older or dilapidated areas of a community for environmental, social or community economic reasons.

Community Improvement Areas are intended to achieve one or many of the following objectives:

 To encourage the efficient provision and maintenance of physical infrastructure, public services and utilities to serve present and future needs on a local and regional scale;  To address issues which may be particular to one neighbourhood;  To ensure the maintenance and renewal of older housing stock;  To foster redevelopment, reuse and/or maintenance of existing brownfield sites and/or current industrial sites;

Grey County: Colour It Your Way 113 Page 12  To enhance retail and downtown commercial areas within the municipalities;  To encourage the preservation and adaptive re-use of built heritage;  To promote energy efficiency and sound environmental design;  To foster economic growth within designated areas;  To promote intensification in targeted areas;  To enhance the visual characteristics of neighbourhoods; and  To encourage local participation in funding programs for local development which may also be eligible for Provincial or Federal funding.

[CIPs] will be submitted to the Ministry of Municipal Affairs and Housing for review and comment. The County may provide grants, loans or other assistance as County Council deems appropriate for the purposes of carrying programs as described in lower tier municipal [CIPs].” County of The Draft Grey County Official Plan also contains language that will Grey Official guide the development of future CIPs. The description of CIPs is Plan, Adopted identical to the 2013 Official Plan, with the exception of the October 2018 – following objectives: pending Provincial a) “To encourage the efficient provision and maintenance of Approval physical infrastructure, public services and utilities to serve present and future needs on a local and regional scale b) To address issues which may be particular to one neighbourhood or region c) To ensure the maintenance and renewal of older housing stock d) To promote the creation of affordable housing units e) To foster redevelopment, reuse and/or maintenance of existing brownfield sites and/or current industrial sites f) To enhance the visual appeal of downtown core areas and neighbourhoods g) To promote on-farm business growth or farm innovation h) To encourage the preservation and adaptive re-use of built heritage i) To promote energy efficiency and sound environmental design j) To foster economic growth within designated areas k) To promote intensification in targeted areas l) To encourage local participation in funding programs for local development which may also m) be eligible for Provincial or Federal funding

Grey County: Colour It Your Way 114 Page 13 Community Improvement Plans will be submitted to the Minister of Municipal Affairs and Housing for review and comment. The County may provide grants, loans or other assistance as County Council deems appropriate for the purposes of carrying out programs as described in lower tier municipal Community Improvement Plans.” Local Official [Insert here] Plan

Grey County: Colour It Your Way 115 Page 14

Priority Areas

Grey County: Colour It Your Way 116 Approach to Community Improvement

Community improvement is a long-term process involving incremental improvements. Over time, many improvements can yield real and visible improvement. A series of goals and objectives, guided by a long-term vision, can be used to evaluate individual decisions to ensure that improvements are working towards achieving the desired ends. Goals and Objectives The Plan is further guided by goals and objectives to ensure that community improvement activities are contributing to the vision of being ‘Open for Business’. Financial incentive programs should contribute toward achieving one or more of the following goals:

Affordable/Attainable Housing: To increase affordable/attainable housing stock, including secondary suites, multi-unit housing, rooming house developments, purpose built rental housing, and apartment dormitory style developments.

 Why: limited stock of affordable/attainable housing to buy and rent; increasing need for mixed housing types which improve affordability and access.  How: Potential Incentives could include - Surplus Land and Building Transfer, Development Charge Deferral and/or Grant, Planning and Building Permit Fee Grant, Housing Rehabilitation and Conversion Grant, Vacant Building Conversion/Expansion Grant

Agricultural: To increase agricultural value-add, agri-tourism, and facility improvement projects

 Why: Increase diversified agricultural uses, increased agri-tourism  How: Tax Increment Equivalent Grant, Buildings and Land Improvement Grant, Destination Infrastructure Grant, Planning and Building Permit Fee Grant, Study and Design Grant

Industrial: To promote the development, redevelopment and/or conversion of brownfield, vacant, and grey field properties

 Why: improve assessment base, improvement of underutilized property and creation of investment ready industrial lands  How: Tax Increment Equivalent Grant, Vacant Lands Tax Assistance Grant, Environmental Study Grant Program, Brownfield Property Tax Assistance Program, Buildings and Land Improvement Grant, Building Permit and Planning Application Fee Grant, Surplus Land and Building Transfer

117 Page 16 Downtown Improvement: Downtown revitalization of store fronts, publicly-used frontages, and streetscapes; reduction of vacant storefronts

 Why: Creation of Neighbourhood Character, increased business and tourism  How: Façade, Signage and Property Improvement Grant, Destination Infrastructure Grant, Vacant Building Conversion/Expansion Grant, Startup Space Leasehold Improvement Grant

Residential and Commercial Uses: Adaptive re-use of buildings, support development of new commercial uses, support heritage conservation.

 Why: Increase tax generation, increase housing stock and to support heritage conservation  How: Building conversion grants or revitalization grants, permit and application fee rebates/exemptions, Heritage Property Tax Relief

Grey County: Colour It Your Way 118

Eligibility and Procedure

119 General Eligibility Criteria All owners and authorized tenants of lands (who are authorized in writing by the owner) and buildings within the local municipality are eligible to apply.

All Proposed projects must demonstrate some level of improvement or rehabilitation over the existing conditions unless applying for the Heritage Property Tax Relief.

All projects must contribute to achieving one or more community improvement goals as indicated in the introduction of this document, must conform to the County and Municipal Official Plan, and must comply with the local zoning by-law.

A property may be eligible for multiple regional incentives and may submit multiple applications; however, the total combined value of grants /incentives approved through the Municipality for any given year shall not exceed $XX,XXX. This amount does not include other incentives such as tax increment funding, development charge exemptions/refunds or permit and application fee rebates/exemptions.

Financial incentives will not be applied to works started prior to approval of applications and any application cost incurred prior to the adoption of this document will not be eligible.

For programs involving granting back of fees or charges, said fees and charges must be paid in full, and the eligible amount will be paid back to the applicant unless there are opportunities to defer, exempt or reduce the fees up front as identified in the Incentives Section.

The property owner must have no outstanding building permit, property standards orders, property tax arrears, or any other outstanding Municipal/County accounts receivable on the subject property at the time of application.

All works approved under this document shall comply with all relevant municipal policies and standards including zoning, design guidelines (if any), and heritage matters or permit, and will be subject to planning and development approvals and building permits pursuant to the Ontario building code.

The grant approval will expire if work is not completed within 18 months from the execution of the agreement between the Applicant, the County and the local municipality. Any request for an extension beyond 18 months must be made in writing and is subject to the approval of Council or the Implementation Committee (if granted deciding power by council). This provision only applies to grant funding and does not include other incentives such as tax increment funding, development charges rebates/exemptions, or permit and application fee rebates/exemptions.

120 Page 19 Where funding requests exceed the County’s budget for a given year, the Applicant may opt to defer the application to a subsequent year if funds are available.

The Municipality or the County reserve the right to discontinue any of the programs contained in this section at any time, but applicants with approved grants will still receive said grant.

Approved applicants for incentives associated with affordable housing may be required to enter into an agreement with the local municipality to ensure that the units are kept at affordable levels over a set period of time. All Proposed projects must be within the municipal boundary.

A property owner may be required to provide a business plan for the proposed work as a part of the program application

The Municipality may undertake an audit of work done and associated costs if deemed necessary

Any outstanding orders against the subject property must be satisfied prior to the grant or other incentive being made or satisfied as part of the proposed work.

There is no fee to apply for any of the programs. Grants may not be provided up to the maximum stated in each section. Availability will be determined by uptake for any given year.

The County may provide grants, loans or other assistance as County Council deems appropriate for the purposes of supporting the incentives identified in local municipal Community Improvement Plans.

Municipalities are eligible to apply to programs within this CIP, but must abide by the same requirements as outlined in this document. Application Procedure [Insert Wording here about who to contact for application details] ** process will vary for each municipality ** 1 2 3 4 5 Application Reviewed by Council Approved applicant Grant paid Submitted to Committee & Makes undertakes work/ by local Committee proposed to Decision notifies Committee Municipality council upon completion to Applicant

Grey County: Colour It Your Way 121 Page 20

Incentives

Grey County: Colour It Your Way 122 Page 21 Study, Fees & Charges Grant

Study & Design Grant

RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist property owners with financing costs of undertaking various studies and design that promotes and support economic development and diversification. Eligible projects to receive study and design grants include affordable housing developments, brownfield developments, heritage properties, value-added agricultural developments, and façade improvements.

Eligible documents may include, but are not limited to: technical reports, environmental site assessment – ESA, class environmental assessment – EA, urban design studies, architectural drawings, property survey, structural analysis, parcel register, title search opinion, property maps, site servicing (sanitary, water and wastewater, telecommunications, natural gas, hydroelectricity, transportation), heritage impact assessments, feasibility studies, traffic impact studies, market analysis, and business development related studies and plans.

Finance Type Matching Grant Finance 50% of the cost of eligible studies Details Eligibility -All general eligibility criteria apply -Applicants may apply to this grant for multiple studies listed above, but each property is only eligible for $10,000 maximum. -Priority will be given to applications that match the goals outlined in the introduction, and are perceived to be beneficial to the community as a whole.

Grey County: Colour It Your Way 123 Page 22 Permit/Application Fee Exemption

RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist property owners with financing the cost of the development process by providing an exemption to the cost of the applicable permit and/or application fee. Eligible projects that can receive permit/application fee exemptions includes affordable housing developments, brownfield developments, value added agricultural developments, and façade improvements.

Eligible fees may include, but are not limited to: building permit, demolition permit, sign permit, official plan amendment (local Municipality and County), zoning by-law amendment, minor variance, plan of subdivision, site plan application.

Finance Type Percentage of Fee Finance 100% of eligible fees Details Eligibility - All general eligibility criteria apply -Applicants may apply to this grant for multiple permit/application exemptions listed above. -For affordable housing developments, the application/permit fees will be waived based on the proportion of units that are affordable within the development. For example, if 50% of the proposed units are affordable than 50% of the application/permit fees will be waived. - Priority will be given to applications that match the goals outlined in the introduction, and are perceived to be beneficial to the community as a whole. - See General Terms of Grant Program in Appendix X To enable more affordable housing through intensive multi-family residential and mixed- use development. These exemptions can be used for secondary suites, multi-unit housing, dormitory style developments, and rooming house developments.

Eligible fees include: building permit, demolition permit, sign permit, official plan amendment, zoning by-law amendment, minor variance, plan of subdivision, site plan application, and development charges (subject to the development charges by-law(s).

Finance Type Percentage of Fee Finance 100% of eligible fee, up to a maximum of $15,000 50% of the grant Details will be provided to the applicant at the time of building permit approval, with the remaining 50% provided upon issuance of an occupancy permit by the municipality. Eligibility - All general eligibility criteria apply -Applicants may apply to this grant for multiple studies listed above, but each property is only eligible for $15,000 maximum each year. -Parkland Dedication Waivers are also available for applications that contain 30% affordable rental housing stock.

Grey County: Colour It Your Way 124 Page 23 Development Charge Exemption/Deferral

RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist property owners with financing the cost of the development process by providing an exemption to the amount of applicable local municipal and county development charges. If the proposed development qualifies for one of the other incentives offered in the CIP program, than any applicable development charges will be exempted subject to the development charges by-law(s).

Finance Type Percentage of Fee Finance 100% of eligible fee Details Eligibility - All general eligibility criteria apply - The applicants for the Development Charges Exemption must be registered owner(s) of the property and must construct an eligible project within the Community Improvement Area. - Property owners and assessed owners of lands and buildings who are in arrears of property taxes are not eligible - If the proposed development qualifies for one of the other incentives offered in the CIP Program than any applicable development charges will be exempted subject to the development charges by-law(s). For affordable housing projects, the units that meet the affordability criteria may qualify for the development charge exemption. For industrial, commercial and value added agricultural developments, the portion of the building that is being built, converted or redeveloped may qualify for the development charge exemption. - See General Terms of Grant Program in Appendix X

Grey County: Colour It Your Way 125 Page 24 Tax Increment Financing

Brownfield Tax Assistance Grant INDUSTRIAL

To provide tax assistance for properties who require environmental remediation, and/or risk assessment/management prior to redevelopment.

Finance Type Percentage of Tax Finance Up to 100% of municipal and county taxes during rehabilitation Details period. The Municipality can also apply for a 100% matching education property tax under the program. Eligibility - All general eligibility criteria apply - Requires a municipal by-law submission, according to section 365.1 of the Municipal Act. - Eligible properties include those which have had a Phase II ESA completed, and did not meet the required standards under subparagraph 4i of section 168.4(1) of the Environmental Protection Act, as amended - Eligible tax relief is available to the development during the Rehabilitation period” which starts on the date on which the by-law under subsection 365.1(2) providing tax assistance for the property is passed, and ending the earliest of: - 18 months after the tax assistance begins to be provided, - When the site condition for the property is filed in the Environmental Site Registry under section 168.4 of the Environmental Protection Act, as amended, and - The date that the tax assistance property is the sum of the cost of any action taken to reduce the concentration of contaminants on, in, or under the property to permit a record of site condition to be filed in the Environmental Site Registry as well as the cost of complying with any certificate of property use issued under 168.6 of the Environmental Protection Act.

Grey County: Colour It Your Way 126 Page 25 Tax Increment Equivalent Grant INDUSTRIAL COMMERCIAL AGRICULTURAL To stimulate major investment by deferring part of the increase in property taxation as a result of a redevelopment or rehabilitation project of commercial/industrial, agricultural, and value-added agricultural properties. The Tax Increment Equivalent Grant (TIEG) would provide a grant to pay a portion of the Municipal taxes attributed to the increased assessment over a 10-year period. This essentially would phase in tax increases relating to re-assessments resulting from property improvements.

Finance Type Percentage of Tax Finance Up to 100% of the municipal and/or County portion for up to 10 years. Details -The Tax Increment Equivalent Grant will be provided for approved projects on a declining basis over a 10 year period. The following is the percent of taxes that the grant would cover for the increase in municipal taxes relating to the increase in assessment value from the property improvements – 100% in Year 1, 90% in Year 2, 80% in Year 3, 70% in Year 4, 60% in Year 5, 50% in Year 6, 40% in Year 7, 30% in Year 8, 20% in Year 9 and 10% in Year 10. After the 10th year, the Owner will be responsible for paying the full amount of property taxes. Eligibility - All general eligibility criteria apply - The applicants for a Tax Increment Equivalent Grant must be the registered owner(s) of the property and must undertake improvements to their buildings and/or property, which shall be sufficient size and cost to result in a re-assessment of the property. - The tax increment does not include any increase or decrease in municipal taxes due to a general ‘tax’ rate increase or decrease, or a change in assessment for any other reason. - Municipal staff will conduct a title search of the property and review property tax records. Property owners and assessed owners of lands and buildings who are in arrears of property taxes or any other municipal financial obligations are not eligible to receive this grant. - See General Terms of Grant Program in Appendix X - Eligible costs include, but are not limited to: a) Redevelopment of a property from commercial, industrial, agricultural, or value-added agricultural uses; b) Adaptive reuse of a property to suit a new commercial, industrial, agricultural, or value-added agricultural uses; c) Major additions to a commercial, industrial, agricultural, or value- added agricultural property, involving an increase of at least 25% of the existing gross floor area; d) Infrastructure; e) Professional services by an engineer, architect, or professional planner; f) Energy efficiency improvements; or g) Any combination of the above.

Grey County: Colour It Your Way 127 Page 26 Vacant Lands Tax Assistance Grant

RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist property owners with financing the increased taxes resulting from the redevelopment of a vacant site.

Finance Type Percentage of Tax Finance Up to 100% of the municipal and/or County portion for up to 10 years. Details -The Vacant Lands Tax Assistance Grant will be provided for approved projects on a declining basis over a 10-year period. The following is the percent of taxes that the grant would cover for the increase in municipal taxes resulting from the redevelopment of a vacant site – 100% in Year 1, 90% in Year 2, 80% in Year 3, 70% in Year 4, 60% in Year 5, 50% in Year 6, 40% in Year 7, 30% in Year 8, 20% in Year 9 and 10% in Year 10. After the 10th year, full taxes will be paid by the Owner. Eligibility - All general eligibility criteria apply -Eligible properties are not permitted to receive funding from the Brownfields Tax Assistance Grant. - See Appendix X for further details about the Terms of the Grant Program, etc.

Heritage Property Tax Relief RESIDENTIAL COMMERCIAL AGRICULTURAL

To provide heritage property tax relief for historic properties which are privately owned following restoration.

Finance Type Percentage of Tax Finance 20% of the municipal, county and education portion, one-time Details payment, renewable up to 10 years. Eligibility - All general eligibility criteria apply -Buildings must be on land that is Designated under section IV of the Ontario Heritage Act. -The property must be subject to a heritage conservation agreement -properties must be in good habitable condition -Tax relief is available to the subject property to a maximum of 10 years -For specific Information about how to enter into a heritage conservation agreement , consult local planning or heritage staff.

Grey County: Colour It Your Way 128 Page 27 Affordable Housing

Housing Rehabilitation and Conversion Grant RESIDENTIAL COMMERCIAL AGRICULTURAL

To provide a grant for the rehabilitation of a previous residential unit, or the conversion of a commercial/residential/mixed-use building space into affordable residential units. To assist financing of building improvements that would have previously been cost prohibitive.

Finance Type Matching Grant Finance 50% of eligible expenses Details Eligibility - All general eligibility criteria apply Eligible works include: - Interior design and restoration to existing upper floor/rear residential units in a mixed-use building, which will improve living conditions, result in an increase in value, or bring units into compliance with the applicable codes and by-laws; and - Conversions of existing commercial, residential, or mixed-use building space where two or more new upper floor/rear residential units are created.

Grey County: Colour It Your Way 129 Page 28 Surplus Land Grant RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

Lands that are determined to be surplus to the needs of the local municipality or the County will be offered through a Request for Proposal process for development purposes. The local municipality and County will work together to identify lands that are surplus and to determine the best use for the surplus lands with first priority given to affordable housing developments. If the surplus lands are not appropriate for a residential use, they will be offered up for other uses such as Industrial and Commercial on a Request for Proposal basis.

Finance Type Land Grant Finance Land to be awarded at a reduced cost or possibly at no cost. Details Eligibility Eligibility criteria will be identified in the Request for Proposal to be released by either the local municipality or the County. The eligibility criteria will identify the needs to be met by the local municipality/County. For example, lands to be offered for an affordable housing development could include developing a dormitory style housing development to serve a specific need in the community such as for student housing or housing to address labour shortage. Proposals submitted will be assessed based on the criteria identified in the Request for Proposal. The proposal that best meets or exceeds the criteria identified in the RFP will be awarded the land at a reduced rate or possibly at no cost.

Grey County: Colour It Your Way 130 Page 29 Building & Land Grants

Buildings and Land Improvement Grant INDUSTRIAL COMMERCIAL AGRICULTURAL

To encourage the rehabilitation, repair and/or improvement of buildings and lands for commercial, industrial, agricultural, or value-added agricultural purposes.

Eligible Expenses may include, but are not limited to:

 Conversion of agricultural buildings for farm‐related commercial or industrial occupancy, or value‐added agricultural purposes;  Entrance modifications to provide barrier‐free accessibility, where required;  Repair/replacement of roof;  Structural repairs to walls, ceilings, floors, and foundations;  Extension/upgrading of plumbing and electrical services for the creation of retail, industrial, or value‐added agricultural space;  Such other similar structural improvements  Other external improvements not eligible under the Façade, Signage ad Property Improvement Grant in section XX.

Finance Type Matching Grant Finance 50% of eligible expenses Details Eligibility - All general eligibility criteria apply - Successful applications will fulfil the goals of the CIP program, as listed in the introduction - The applicant will be required to submit a cost estimate from a licensed contractor or supplier, including the breakdown of costs, and shall be consistent with the cost estimate indicated on the accompanying building permit application, where applicable. - Construction of all proposed improvement must be completed within 12 months of the date of approval of the grant or loan.

Grey County: Colour It Your Way 131 Page 30 Startup Space Leasehold Improvement Grant INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist new businesses and startup companies to set up shop by providing grants to property owners and tenants for the financing of non-temporary interior leasehold improvements or accessibility improvements for commercial space or live/work space to increase the marketability of property and rental units.

Eligible leasehold improvements may include:

 Installation, change, repair and/or restoration of partitions or rooms  Installation, repair or reinstall of plumbing, heating, HVAC, electrical, fixtures, cable, telephone, fibre and other service-specific installations  Change, repair, re-install of flooring, ceiling, walls, fixed cabinets and other structurally permanent elements  Painting, repainting, or re-facing of interior platforms, walls, and any surfaces  Install, repair or restoration of masonry, brickwork or wood  Install, replacement, repair or restoration of other architectural features  Install, replacement or repair of windows  Entranceway modifications that improve the appearance and/or access to the commercial unit(s)  Redesign and reconstruction of the front of building  Machinery and equipment if bolted to the floor  Demolition or removal of fixtures, structural and non-conforming or hazardous materials  Installation of appropriate new interior signage or improvements to existing signage  Installation or repair of interior lighting, and  Restoration of historic features  Implementation of accessibility improvements, up to AODA standards (Act found here: https://www.aoda.ca/the-act/)

Finance Matching Grant Type Finance 50% of eligible expenses Details Eligibility - All general eligibility criteria apply - Grants are eligible to owners of buildings with a minimum 2 stories (with startup areas being located on the second floor) - Applications must satisfy design policies where applicable - Property owners must be matched up with a prospective startup company—demand management and matching will be carried out by the Municipality

Grey County: Colour It Your Way 132 Page 31

Vacant Building Conversion/Expansion Grant

RESIDENTIAL INDUSTRIAL COMMERCIAL AGRICULTURAL

To assist in the small-scale conversion of existing vacant space into new commercial, mixed-use and other eligible uses.

Eligible Building Conversion/Expansion Grant Examples include:

 Conversion of an existing vacant floor space into a rental dwelling unit  Conversion of an existing unused barn into commercial space  Expansion to an existing farm vacation home to include new accommodation space  Conversion of an existing storefront into a more suited commercial space- from retail to restaurant (must be proved to be more beneficial to the community)

Finance Type Matching Grant Finance $15/sq. ft. of converted or expanded floor space, Details Eligibility - All general eligibility criteria apply - The Grant is eligible for the following types of uses: - Conversion of non-conforming or vacant building space into new commercial, mixed-use, secondary uses, or agriculture- related uses, and other eligible uses, including: - Upper story space conversion into residential units - Conversion of existing ground floor commercial space to better suit new commercial use - expansion of existing eligible uses to increase the gross floor area - Eligible Costs include any services of a professional engineer, architect or planner to design and implement the project.

Grey County: Colour It Your Way 133 Page 32 Community Grants

Façade, Signage & Property Improvement Grant

RESIDENTIAL COMMERCIAL AGRICULTURAL

To assist with the improvements to a building’s façade or signage or other improvements to private property. This could also include improvements to heritage buildings.

Eligible Costs may include:

Façade: improvements to the main façade, and visible side and rear building sides are eligible; restoration/replacement of exterior building; treatments (ex. brickwork/cladding/siding); restoration/replacement of cornices, eves, parapets, windows, doors, awnings, or exterior lighting; Exterior painting, chemical or other façade cleaning; Redesign of storefront or entrance modifications, including accessibility improvements.

Signage: Improvements to main store signage, and signage that is visible from the public realm.

Property: Improvement to the front yard are eligible; Addition of landscaping features and elements (ex. Plants/green space, benches, planters); Parking area upgrades (in front and rear or lot); Addition of walkways; adding a patio to an existing commercial business

Finance Type Matching Grant Finance 50% of eligible costs Details Eligibility All general eligibility criteria apply

Grey County: Colour It Your Way 134 Page 33 Destination Infrastructure Grant COMMERCIAL AGRICULTURAL

To encourage local stakeholders, organizations and municipalities to upgrade and invest in destination infrastructure.

Eligible expenses include:

 Capital improvements to core attractions such as trails, waterfront (i.e. parking, restrooms, staging, lookouts),  Signage that improves visitor experiences (i.e. interpretive/historical plaques, dementia friendly signage, kiosks, route markers for cycling/hiking, etc.)  Community wayfinding signage,  Permanent installation of outdoor art,  Converting vacant lands to parks/green space enhancements  Streetscape beautification (i.e. banners, benches, garbage/recycle receptacles, green space/park enhancements, seasonal decorations).

Finance Type Matching Grant Finance 50% of eligible costs Details Eligibility All general eligibility criteria apply

Grey County: Colour It Your Way 135 Page 34 Monitoring and Evaluation This Community Improvement Plan is primarily intended to be a flexible revitalization tool. As circumstances evolve, and as market forces, economic conditions, and financial resources change, the CIP will also need to evolve. Council or its designated authority will have the discretion to determine funding for the financial incentive programs. However, to inform decision making about the implementation budget, and to ensure that the programs are working as they are intended, the Plan should be monitored, evaluated and, if necessary, revised, on a regular basis.

An annual report card identifying the projects that received support through the CIP program, projects that applied but that did not receive funding, projects completed through the CIP program and the success stories of the CIP incentives will be completed by each municipality and submitted to the County for reporting to County Council. Process for Monitoring and Evaluation Immediately following adoption of the Community Improvement Plan, the Plan Administrator will begin to undertake the activities outlined in the following sections. Establish the Monitoring Database The Plan Administrator should initially develop a database upon which to monitor the number, types and success of financial incentive applications. As applications for financial incentives are received, they should be recorded in the database. Additionally, the Administrator should record all pre-application consultations related to potential application submissions, even if the consultations do not result in an application being submitted.

Specific performance indicators will need to be identified and monitored. The selection of indicators will provide guidance about the success of the Plan and its individual programs. At this time, it is suggested that the Plan Administrator gather the following information from applicants (which should be incorporated into the application form for financial incentives):

The approved/denied value of the grant and the total value of construction (the total public investment versus private investment);

The effect of the incentives, such as the number of new residential units created and/or rehabilitated, the number and type of retail or businesses created, the number of trees being planted, etc.;

Grey County: Colour It Your Way 136 Page 35 The projected and actual increase in property assessments and property taxes, as may be applicable; and

Indirect indicators including economic indicators, qualitative indicators and other indicators which speak more generally to the success of the [Municipality/Township/City], and which may or may not be directly attributed to the influence and success of the Community Improvement Plan.

Other indicators should be identified and monitored on a period basis, such as:

 Utilization of the total financial incentives program budget;  Utilization of the various incentive programs;  Total dollars spent on other specific variables which indicate advancement of the program (e.g., number of trees planted, number of metres of sidewalks improved, etc.);  Other indirect indicators, such as economic indicators as may be identified (e.g., number of overnight stays, number of new businesses established in the Municipality, etc.). Determine Baseline Conditions For the indicators identified in 7.1.1, the Plan Administrator should identify baseline conditions at the outset of the Plan implementation, so that variables may be compared from year-to-year, beginning with implementation of this Plan. Collect Data Throughout the course of a one-year review period, the Plan Administrator should enter information from applications and pre-application consultation meetings into the database on an on-going basis. Prepare Annual CIP Evaluation Report to Council Based on the information obtained, the Plan Administrator will prepare an annual report to Council to evaluate the Community Improvement Plan and its individual programs, based on the changes to the baseline conditions established above, and based generally on the uptake of the programs and any new challenges that have emerged. The report will recommend adjustments to the Community Improvement Plan, including its terms, financial incentive programs and eligibility criteria, to improve the programs offered through the Plan. The report will provide recommendations based on the results of monitoring. Recommendations may include:

 Budget adjustments or funding strategies;  Potential revisions to the Community Improvement Plan area;

Grey County: Colour It Your Way 137 Page 36  Adjustments to the financial incentive programs including the addition or discontinuation of programs, where necessary;  Any necessary changes to plan administration or processes.

The report should be made available on the [Municipality/Township/City]’s website each year for public review. The reporting of financial incentive program success should be accompanied by before and after photos of the projects completed to communicate the successes of the Plan.

Additionally, the annual report should include a review, summary and analysis of potential funding opportunities from the Province, County or other sources as may become available. Program & Plan Adjustment Based on the annual review and report to Council, adjustments to this Plan may be required, including:

Adjustments to the Plan: Based on the monitoring and evaluation process, changes to the terms of this Plan, the eligibility requirements, or the financial incentive programs may be required. Council may also choose to discontinue funding for one or more of the financial incentive programs and may do so without amending this Plan. However, the permanent/change/removal of a financial incentive program or the addition of eligibility criteria or eligible costs will require an amendment to this Plan in accordance with Section 28 of the Planning Act.

Adjustments to Program Funding: It is recognized that Council or its designated authority may choose to cease, reduce or increase funding to one or more of the financial incentive programs, based on an evaluation of this Plan. Adjustments to program funding or the amount of the annual budget will not require an amendment to this Plan.

The activities above are intended to be repeated on an annual basis throughout the life of this Plan. Implementation [Municipal/Township/City] Council or its designated approval authority will oversee the implementation of this Plan while day-to-day tasks associated with implementation will be coordinated by the Plan Administrator. This section outlines how the Plan is to be implemented and administered.

Grey County: Colour It Your Way 138 Page 37 Administration of Program

CIPs will be administered by member municipalities.

The County will advance an annual budget for use by the municipality to assist with implementing the CIP program. The proposed cash contribution is $20,000 per municipality for five years. In addition to budget, the County will also participate in the County tax portion of tax increment financing and provide relief to planning application fees and development charges as outlined in the CIP program. Surplus land will also be offered up as outlined in the CIP program. Local municipalities are encouraged to contribute additional funds towards the incentives.

Designation of Plan Administrator

Upon implementation of this Plan, Council will designate a member of Municipal staff to be the Plan Administrator. An alternate Plan Administrator should also be designated in the event that the primary Plan Administrator becomes available.

Designation of Approval Authority

By default, Council will be the approval authority, making decisions on financial applications. Council may choose to delegate this authority to a committee of its choosing by bylaw in consideration of recommendation by staff. The Plan Administrator may be included as a member of this committee or function as a coordinator for the committee.

Administration of Financial Incentive Programs

The financial incentive programs outlined in this document will be administered primarily by the Plan Administrator, and decisions about whether to approve financial incentive applications will be made by Council or its designated approval authority.

Submission of Applications for Financial Incentives

Applications for financial incentive programs will be submitted and processed in accordance with the steps outlined in this document. The Plan Administrator will be responsible for ensuring that this process is carried out in a timely manner.

Approval of Applications for Financial Incentives

Decisions on financial incentive applications and Financial Incentive Program Agreements will be made by Council. Should an application be refused all applicants will be given an opportunity to request that Council reconsider its decision, as applicable. Where Council has designated approval authority to a committee, an applicant will be given an opportunity to appeal a refusal for Council consideration.

Grey County: Colour It Your Way 139 Page 38 Budgeting for the Incentive Programs Annual Budget for Financial Incentive Programs

Council will establish an annual overall budget for financial incentive programs and may allocate all or a portion of the funds to individual programs based on the monitoring process outlined in this document and based on annual priorities.

Changes to Funding Levels

In accordance with the monitoring process outlined in this document, Council will determine changes in the funding and incentive levels are necessary or warranted to ensure that the Community Improvement Plan functions properly considering the [Municipality/Township/City]’s financial circumstances. Any change to the funding for the financial incentive programs of this Community Improvement Plan will be made at the sole discretion of Council, without an amendment to this Plan.

Funding Sources

The [Municipality/Township/City] shall identify, explore and pursue external funding sources where possible to support the incentive programs, including Provincial funding sources as may be made available from time to time, and Provincial or County participation in the financial incentives, where possible. General Eligibility Requirements for Incentive Programs The following General Eligibility Requirements are applicable to all incentive programs and must be met in order for an applicant to be considered eligible for any of the financial incentive programs. The General Eligibility Requirements must be read by the applicant in association with program specific eligibility requirements and program details.

General Eligibility Requirements include:

Timing of Community Improvement Works

In order to be eligible for any incentive program contained with this Plan, a financial incentive program application form must be submitted to the [Municipality/Township/City] (accepted and processed by the Plan Administrator) prior to commencing any community improvement works. Complete applications must be submitted and approved prior to application for planning approval and/or building permit, as may be required, and prior to commencing community improvement works.

Only Property Owners or Tenants with Consent

Grey County: Colour It Your Way 140 Page 39 Eligible applicants must be either the owner of the property, an agent for the owner of the property, or the tenant of a property to whom the owner has provided written consent for the application. Should ownership change hands prior to the approval of an application or while works are being undertaken, the tenant shall advise the [Municipality/Township/City] and obtain the new owner’s authorization.

Financial Incentives Not Available to Greenfield Properties

In no case shall a greenfield property, as defined in this Plan, be eligible for financial incentive programs.

No Outstanding Property Tax Arrears

The property owner must not have outstanding tax property arrears and must be in good standing regarding taxation at the time of application and through the duration of the incentive benefit period, as identified within this Plan.

Number of Applicants Per Property

There are no specific restrictions on the number of applications that may be submitted by a property owner or tenant in relation to a specific property. The intent of providing this flexibility is to allow applicants to phase in components of their projects over time, should it be necessary. However, the Plan Administrator may reject an application where it is of the opinion that the proposed works have already been undertaken as part of a previously approved application.

Complete Financial Incentive Application & Supporting Materials

In order to be eligible, all incentive program applications must include completed application forms and supporting materials such as detailed work plans, cost estimates and contracts, applicable reports, and any additional information as required by the [Municipality/Township/City].

Project in Accordance with Municipal Bylaws, etc.

Community improvement works associated with an incentive program application must be in accordance with all Municipal bylaws policies procedures, standards, and guidelines in order to be approved.

Project in Conformity with the Official Plan & Zoning Bylaw

Existing and proposed land uses must be in conformity with the policies and standards provided by the [Municipality/Township/City]’s Official Plan, and in accordance with applicable regulations, such as the Zoning Bylaw, and all other planning documents.

Project in Accordance with Planning Approvals & Building Permits

Grey County: Colour It Your Way 141 Page 40 Community improvement works associated with an incentive program application must be undertaken pursuant to application for planning approval and/or building permit, and any additional required permits, and in accordance with the Ontario Building Code and all applicable planning policies and standards.

Conformity with Design Criteria

The proposed exterior design of buildings, including signage associated with an incentive program application must be considered by the [Municipality/Township/City] as consistent with the [Municipality/Township/City]’s desired goals for appearance/character of the [Municipality/Township/City], in relation to the design criteria outlined in this Plan, and any design guidelines adopted by the [Municipality/Township/City] in the future, as applicable. Council will consider details of exterior design proposed by each application when determining eligibility for incentive programs of the Community Improvement Plan. Council will use the design criteria as well as any future design guidelines adopted by the [Municipality/Township/City] as tools to characterize whether a project is considered desirable and meets the goals and objectives of this Plan.

Completed Works to be Consistent with Approved Application

Community improvement works undertaken and completed that are associated with an approved incentive program application must be consistent with the project description contained in the application form and supporting materials, and with the program agreement. Should the works not be consistent with the original project description, to the satisfaction of the Plan Administrator the [Municipality/Township/City] may delay, reduce or cancel the approved incentive program benefits, and may require repayment of any of the incentive program benefits, at the discretion of the [Municipality/Township/City].

Combination & Value of Incentives

The incentive programs made available under this Plan may be used individually or may be combined, subject to the exceptions outlined within the specific program details and eligibility criteria in the Community Improvement Plan. The total of all incentive benefits (including grants and refunds) provided to each applicant for each community improvement proposal for a buildings or lands must not exceed the project’s costs related to the planning, or re-planning, design or redesign, re-subdivision, clearance, development or redevelopment, and/or reconstruction and rehabilitation association with the application.

Not Maintenance or Life Cycle Replacements

Eligible projects are generally only considered to include improvements over existing features. The incentive programs are not intended to cover life cycle replacements or

Grey County: Colour It Your Way 142 Page 41 maintenance activities. Exceptions may be considered for original features of designated historic/heritage buildings.

Grants to be a Maximum 50% of the Eligible Costs

In no case shall the total amounts of all grants be greater than 50% of the calculated eligible costs of the project(s).

Minimum Grant of $500

Should a grant have a value of less than $500, the approval authority has the sole discretion to reject the application on the basis that the project is too minor and the administrative costs too high to be worth processing the grant. General Process and Submission Requirements for Incentive Programs In order to be eligible for any of the incentive programs, applicants must submit a complete application in accordance with the General Process and Submission Requirements outlined below. A complete application will include:

 Completed application forms; and  Supporting materials such as plans, cost estimates and contracts, applicable reports, and any additional information required by the Plan Administrator and/or Council or its designated approval authority.

General process & submission requirements include:

[Municipality/Township/City] Not Responsible for Applicant’s Costs

The [Municipality/Township/City] is not responsible for any costs incurred by the Applicant during the application process, including costs associated with preparing the materials which are required by the [Municipality/Township/City] as part of a complete application.

Application Prior to Commencement of Works

An application must be submitted to the [Municipality/Township/City] prior to commencing any community improvement works. Should an application be submitted following the commencement of community improvement works, the application will be rejected upon receipt.

Applicant to Declare Other Funding

Grey County: Colour It Your Way 143 Page 42 All sources of additional funding or incentives must be declared at the time of submission. The Plan Administrator is entitled to make recommendations for incentive reductions based upon any declared funding or incentive.

Administrator’s Application Review

The Plan Administrator will initially evaluate all applications and supporting materials and offer a recommendation to Council or its designated approval authority who will then make a decision on the applicant.

Financial Incentive Program Agreement

Should the application be approved by Council or its designated approval authority, a Financial incentive Program Agreement will be required, which will outline the terms, duration, default, and any other provisions of the incentive program. This agreement will also be subject to approval by Council.

Additional Information May be Required

Should the Plan Administrator, or Council or its designated approval authority require additional information, plans, studies, or any additional works related to the proposed project and incentive program application, the requested information and/or works must be adequately provided and/or undertaken prior to approval of the application.

Project Audit at the Cost of the Applicant

Upon approval and/or completion of community improvement works, the [Municipality/Township/City], under direction of the Plan Administrator, reserves the right to audit the costs associated with any of the works described by the approved application for financial incentive(s). Audits will be undertaken at the expense of the applicant.

Inspection of Completed Project

Upon approval and/or completion of community improvement works, the [Municipality/Township/City] reserves the right to inspect any properties/buildings that are associated with an incentive program application offered within this Plan. Inspections would be carried out by the Plan Administrator.

Failure to Meet Requirements

Should the applicant fall into default of the General Eligibility Requirements, or fail to meet the detailed requirements of each of the incentive programs the financial incentive program agreement, or any other requirements of the [Municipality/Township/City], the [Municipality/Township/City], under the direction of the Plan Administrator, may delay, reduce or cancel the approved incentive program benefits and may require repayment

Grey County: Colour It Your Way 144 Page 43 of any of the incentive program benefits, at the discretion of the Plan Administrator in consultation with Council or its designated approval authority.

Discontinuation of Funding

The [Municipality/Township/City] may discontinue funding any of the incentive programs at any time; however, all applicants with approved incentive program benefits will continue to receive the benefits in accordance with the terms outlined in this Plan, subject to fulfilling any requirements and agreements and subject to available funding as approved by Council or its designated approval authority.

Cancelation of Grant due to Failure to Initiate the Project

Any program commitments may be cancelled if work does not commence within six months of the approval of an application, or in accordance with an agreement with the [Municipality/Township/City]. Application Process for Incentive Programs Application Process

The [Municipality/Township/City] may implement either a “first come, first served” or an “intake window(s)” process for receiving and making decisions on financial incentive applications. By default, this Plan is to be administered by a “first come, first served” process. However, Council may choose to change the process in consideration of a recommendation of staff and/or a Committee of Council. Council has the discretion to modify the approval process for applications at any time. The general process types are outlined as follows:

First Come, First Served: In a first come, first served application process, the [Municipality/Township/City] accepts grants applications throughout the year, provided funding is still available. Applications are processed and decided upon in the order in which they are received. When funding is exhausted, the [Municipality/Township/City] will close the application process until funding becomes available.

Intake Window: In an intake window application process, the [Municipality/Township/City] may establish a set timeframe in which it will accept applications. All applications will be reviewed and decided upon at a meeting of Council or the delegated approval authority. During this process, funding may become exhausted. Accordingly, there may be a need to prioritize which approved applications will receive funding. Council or the designated authority will have the sole discretion to determine how the applications may be prioritized for funding (in consideration of the Plan Administrator’s recommendations). In no order, applications may be prioritized on a basis of:

Grey County: Colour It Your Way 145 Page 44  Consultation with the applicants to determine if any applicants are accepting of application deferral until funding becomes available;  Whether properties are designated or listed as being of historical interest;  The value of the grant being sought (i.e., a large application may be deferred to permit many smaller improvements to benefit a larger number of property owners);  Whether the project or property is considered to carry great importance and significance (e.g. highly visible corner lots); and/or  Other criteria as may be determined by Council or its designated approval authority.

Application Process Changes

Council may direct changes to the application process without amending this Plan. Changes should be considered as part of the annual monitoring and evaluation of the Plan and in consideration of the recommendations provided by staff, the Review Panel and/or a Committee of Council.

Pre-Application Consultation and Application Submission

Applicants are required to arrange and participate in a pre-application consultation meeting with the Plan Administrator, in order to discuss and confirm application requirements, program eligibility, proposed scope of work, project timing, supporting documentation requirements, etc.

The applicant will be required to submit a completed application, which will include all the required application forms, in addition to any supporting documentation, as required by the Plan Administrator or by Council or its designated approval authority Supporting documentation may include, but is not limited to, the following materials:

 Photographs of the exiting building condition or property;  Historical photographs and/or drawings  A site plan and/or professional design study/architectural drawings;  Specification of the proposed works, including a work plan for the improvements and construction drawings; and/or  At least two cost estimates for eligible work provided by licensed contractors or consultants, as appropriate in the context of the financial incentive program.

Once all the required forms and supporting materials are received, the Plan Administrator will undertake a preliminary screening of the proposal and application.

Based on the application and proposal, the results of the preliminary screening, the Plan Administrator may perform an initial site visit and inspection of the building/property, as necessary. The Plan Administrator will inform the applicant of the approximate time for

Grey County: Colour It Your Way 146 Page 45 the site visit and inspection. The applicant will accompany the inspector during the inspection, if possible, and will inform the inspector of any potential safety hazards on the site.

If the application clearly does not meet the program requirements, the application will not be accepted.

If the application meets the program requirements, the application will be accepted. By accepting an application for any of the financial incentive programs, the Plan Administrator does not guarantee program approval.

Application Review & Evaluation

Once an application has been accepted by the Plan Administrator, information related to the applicant, application, and proposal information will be entered into the [Municipality/Township/City]’s database in order to track the application details, progress and results in according with the Monitoring and Evaluation Strategy. This will be an on-going task throughout the remainder of the application process as this information will need to be updated as the application is processed.

Applications and supporting documentation will be considered by the Plan Administrator again the incentive program eligibility requirements (including both general and specific requirements). Based on the proposal, application, and fulfillment of eligibility requirements, the Plan Administrator will determine if the proposal and application will be considered eligible. Based on eligibility, a recommendation report will be prepared by the Plan Administrator. The report may recommend approval of the application or refusal of the application.

Should the Plan Administrator recommend approval of the application, a financial incentive program agreement will be prepared by the Plan Administrator. If applicable, the financial incentive program agreement will be forwarded to the applicant to be dated and signed.

Once the financial incentive program agreement has been reviewed by all parties and returned to the [Municipality/Township/City], the application, recommendation report, and agreement will be forwarded to Council or its designated approval authority to initiate the approval process. Should the application be approved, the Plan Administrator will ensure that all parties sign the agreement prior to the commencement of any approved works. If the agreement is not signed by all parties, the [Municipality/Township/City] does not guarantee program approval.

Application Approval

If the Plan Administrator has recommended that the application be refused, the Recommendation Report will be provided to Council or its designated approval authority

Grey County: Colour It Your Way 147 Page 46 for a decision. Where a designated approval authority has refused the application, the applicant may re-submit the application for reconsideration by Council, provided the applicant has made consideration of the designated approval authority’s reasons for refusal. If Council or its designated approval authority determines that the application should be approved, the process continues with the steps below.

Alternatively, if the Plan Administrator has recommended that the application be approved, the Recommendation Report and signed agreement will be forwarded to Council or the designated approval authority for consideration. If the application is approved, the process continues with the next step. If the application is refused, the applicant may re-submit the application for reconsideration by Council provided the applicant has made consideration of Council’s reasons for refusal.

If Council or its designated approval authority approves the application and Financial Incentive Program Agreement, the Agreement will be executed by the signing and dating of the agreements by Municipal officials. A copy of the signed and dated Financial Incentive Program Agreement will be provided to the applicant.

Completion of Works and Payment

Once an application has been approved by Council or its designated approval authority and the agreements signed and dated, and once all the required approvals and permits for the work are secured, the applicant may commence community improvement works.

Payment of the financial incentive, in accordance with the Financial Incentive Program Agreement, will be provided upon successful completion of the approved works.

Prior to the issuance of the financial incentive, the applicant may be required to provide the Plan Administrator with final supporting documentation, which may include but is not limited to:

 Photographic evidence of the completed works satisfactory to the Municipality;  Other documentation proving completion of the project;  Invoices for all eligible work done, indicating the total amount paid for eligible works;  Proof of payment to contractors, in full; and  Presentation of the terms of a loan and/or proof of approval of a loan provided by a financial institution, as it may be applicable in relation to the interest rebate programs contained in this Plan.

Final Site Inspection (if required) - The Plan Administrator may perform a final site visit and inspection of the building/property (as necessary) in order to ensure that the project has been completed in accordance with the Financial Incentive Program Agreement.

Grey County: Colour It Your Way 148 Page 47 Assurance of Conformity to the Program Requirements and Financial Incentive Program Agreement - Prior to issuance of the financial incentive payment, the Plan Administrator will ensure that all program requirements and details of the Financial Incentive Program Agreement have been met.

If Applicant has Defaulted on the Agreement - The Plan Administrator will take appropriate remedies as specified in the agreement if the applicant defaults on the Financial Incentive Program Agreement.

Payment of Grant - If all the program requirements and Financial Incentive Program Agreement requirements have been met to the Plan Administrator’s satisfaction in accordance with the decision of Council or its designated approval authority, the Plan Administrator will issue payment of the approved grant in accordance with the general and specific program eligibility requirement, and the Financial Incentive Program Agreement. Timeline for Application Review and Decision This Plan recognizes that the success and uptake of the financial incentive programs will depend in part on the expedience of the application and review process. As a guide, and subject to the availability of staff resources, the Plan Administrator will accept and review applications for funding in consideration of the following timeline:

The Plan Administrator should be available to meet with a potential applicant for a pre- consultation meeting within then (10) business days of being requested to meet by a potential applicant, or as soon as is reasonably possible.

The Plan Administrator should review an application for financial incentives and notify the applicant of its completeness within ten (10) business days of receiving the application, or sooner, if possible.

Upon receipt of the application, the Plan Administrator should prepare a recommendation report to Council or its designated approval authority and, if applicable based on the recommendations contained within the recommendation report, prepare a Financial Incentive Program Agreement and forward it to the applicant within twenty-five (25) business days of receiving the application.

The application for funding should be considered for approval at the next meeting of Council if Council is the approval authority or the next planned meeting of the designated approval authority.

The total time between receipt of a complete application for funding and the meeting to consider the application should not exceed thirty-five (35) business days.

Grey County: Colour It Your Way 149 Page 48 The execution of the Financial Incentive Program Agreement should occur within ten (10) business days of the application approval. Should the application be approved, payment of the grant should occur within thirty (30) business days of completion of the project. The applicant is responsible for notifying the Municipality of the completion of the project and may be required to provide proof of its completion.

The timelines identified above are for guideline purposes only and are not intended to be construed as deadlines. Timelines will vary depending on the availability of staff and resources and the nature of the application received.

Grey County: Colour It Your Way 150 Page 49 Definitions

To assist in the interpretation of this Plan, the following defines some of the terms used in this Plan:

Administrator or Plan Administrator means one or two Municipal staff members assigned by Council, who are primarily responsible for ensuring that the responsibilities of the Plan Administrator, as set out herein, are fulfilled.

Affordable/Attainable Housing can be defined as housing which accounts for no more than 30% of a household’s gross income. Affordable/Attainable housing is housing that gives a household the ability to enter the local housing market before graduating to successively higher levels of housing within the market. Implicit in this definition of attainability is the idea that a range of housing options (type, size, tenure, cost) exist in the local market, allowing households at various income levels to find and secure suitable housing as their needs or means change.

Applicant, unless otherwise indicated, means a registered owner, assessed owner or tenant of lands and buildings within the community improvement project area who has a right to apply for one or more financial incentive(s) in accordance with the policies of this Plan.

Approval Authority means the body responsible for approving or denying financial incentive applications. By default, the approval authority is Council. However, Council may designate an approval authority in accordance with the policies of this Plan.

Brownfield means a site that is under-developed or was previously developed and may be contaminated. They are usually, but not exclusively, former industrial or commercial properties that may be underutilized, derelict or vacant.

Certificate of Property Use means a certificate of property use issued in accordance with Section 168.6 of the Environmental Protection Act. The Certificate of Property Use may outline actions or restrictions on use or construction in relation to managing adverse effects of contaminants, as outlined in a risk assessment.

Community Improvement unless otherwise specified, is as defined in accordance with its definition under Section 28 of the Planning Act.

Community Improvement Plan unless otherwise specified, is defined in accordance with its meaning under Section 28 of the Planning Act.

Community Improvement Project Area unless otherwise specified, is as defined in accordance with its meaning under Section 28 of the Planning Act.

Grey County: Colour It Your Way 151 Page 50 Community Improvement Works refer to the activities undertaken in accordance with the policies of this Plan, including activities that may be funded by the financial incentives.

Council means the Council of the [Insert municipality’s name here].

Development Period means a period that begins when the Rehabilitation Period ends and concludes on the earlier of a) the end date specified in the municipal property tax assistance bylaw or b) when the property tax assistance is equal to the eligible remediation costs, as per section 365.1 of the Municipal Act, 2001.

Eligible Applicant means an applicant (as defined above) who meets all the general and program specific requirements of the financial incentive programs and prepares and submits an application for a grant or loan that is in accordance with the specific requirements of the program, as outlined in this Plan. The Plan Administrator reserves the right to determine whether an applicant is eligible for the financial incentive programs.

Financial Incentive Program means a program listed in the Incentives Section of this Plan.

Financial Incentive Program Agreement means an agreement executed between the [Municipality/Township/City] and a successful applicant for a financial incentive program, as required by this Plan.

Greenfield Property means a vacant property that has no prior history of development, or an agricultural use that has not been developed or redeveloped for urban uses. In determining whether a property is considered a greenfield, the Approval Authority, in consultation with the Administrator of this Plan, shall have sole discretion.

Greyfields are underutilized properties that have been affected by development, but not to the extent required to be considered a brownfield site. Unlike brownfield sites, greyfield sites have not endured significant environmental damage. An example of a greyfield would be a property containing an abandoned restaurant.

Gross Floor Area means, for a dwelling, the total area of the storeys exclusive of basements, cellars, attic, garages, sunrooms, unenclosed verandas or porches; and for a building other than a dwelling, the total area of all the floors contained within the outside walls of the building. Only that floor area having a clear height to the ceiling of at least 2.25 metres may be used to calculate floor area.

Heritage, when used as an adjective, means historic and significant with respect to cultural heritage value or interest. Heritage, when used in designated heritage buildings, refers to buildings designated under Part IV of the Ontario Heritage Act. Similarly, the

Grey County: Colour It Your Way 152 Page 51 term heritage, when used in reference to a Heritage Conservation District as designated in accordance with Part V of the Ontario Heritage Act.

Mixed Use means a combination of a mix of commercial uses (retail, restaurant, office) along with apartment dwellings located either in the upper storey(s) or the rear of the same building.

Municipality means the [Insert municipality’s name here].

Plan or this Plan means the [Insert municipality’s name here] Community Improvement Plan, unless otherwise specified.

Qualified Person is a person as defined by Section 168.1 of the Environmental Protection Act, Ontario Regulation 153/04 (as amended by Ontario Regulation 66/08) who meets the qualifications to be a qualified person for the purpose of:

 Conducting or supervising a Phase I environmental site assessment;  Conducting or supervising a Phase 2 environmental site assessment; and  Completing the certifications that must be completed by a qualified person in a record of site condition in respect of a property.  A qualified person is considered to meet the qualifications to be a qualified person if:  The person holds a license, limited license or temporary license under the Professional Engineers Act; or  The person holds a certificate of registration under the Professional Geoscientists Act and is a practicing member, temporary member or limited member of the Association of Professional Geoscientists of Ontario.

Record of Site Condition means the record of site condition prepared and filed in accordance with Section 168.4 of the Environmental Protection Act.

Risk Assessment means an assessment of risks prepared and filed in accordance with Section 168.4 of the Environmental Protection Act.

Rehabilitation Period means the period starting from the date a municipal property tax assistance bylaw is passed to the earlier of a) eighteen months, b) the date a Record of Site Condition is filed, or c) when the property tax assistance is equal to the eligible remediation costs (as defined) under Section 168.4 of the Environmental Protection Act.

Vacant land is land that does not contain any permanent structures and is not environmentally damaged. Interpretation Interpretation at Sole Discretion of Council

Grey County: Colour It Your Way 153 Page 52 Ultimately the Community Improvement Plan will be interpreted at the sole discretion of Council or the designated approval authority in consultation with Plan Administrator. In some cases, as provided herein, interpretation and discretion may rest with the Plan Administrator. Implementation Period Implementation Period

It is anticipated that this Plan will be implemented over a 10-year period. Council may adjust this implementation period as it deems appropriate or necessary, subject to funding, as approved by Council.

Dissolution of Community Improvement Plan

Once Council is satisfied that the Plan has been carried out, Council may choose to dissolve the community improvement project by bylaw which renders the Plan inoperative.

Grey County: Colour It Your Way 154 Appendix A - Links to other source materials

Heritage Programs Provincial Guide for Heritage Tax relief Programs

http://www.mtc.gov.on.ca/en/publications/taxguide-e.pdf

Attainable Housing Programs Grey County Affordable Housing and Secondary suites programs

https://www.grey.ca/affordable-housing/investment-in-affordable-housing- program

155 Page 54 Appendix B -General Terms of Incentive Programs

Tax Incremental Equivalent Grant Program General Terms

Any Tax Incremental Equivalent Grant will be provided in accordance with a grant schedule to the registered owner of the property on an annual basis.

Any Tax Incremental Equivalent Grant will be provided following the payment of all property tax installments for the year.

Any Tax Incremental Equivalent Grant represents a percentage of increased taxes payable resulting from the improvements. Owing to this, the total value of the work completed and the amount of the municipal portion of the taxes paid prior to, and after renovation would have to be known.

All property taxes owing for each year must be fully paid for the entire year prior to the provision of any annual grant amount under this program. If a property tax installment is missed or payment is late, the Municipality will have the option, without notice and at its own discretion, to terminate all future grant payments.

Notwithstanding any administrative rules governing this and other grant or loan programs, the Municipality will not pay an annual grant which exceeds the Municipal portion of the property tax collected in any year on the increased assessed value.

The annual grant is based upon changes in property taxes as a result of remediation, construction and improvement. The annual grant is not based upon occupancy or changes in occupancy.

Tax increases resulting from general re‐assessments, changes in tax legislation or increases in the mill rate are not eligible to be considered for the purposes of calculating the grant.

If the property is sold, in whole or in part, before the grant period lapses, the subsequent owner is not entitled to future grant payments.

The amount of the grants over the life of the program shall not exceed the value of the work completed as indicated on the building permit application.

Grey County: Colour It Your Way 156 Page 55 The Municipality may at any time discontinue the Tax Incremental Equivalent Grant; however, any participants in the program prior to its closing will continue to receive the grants as determined for their properties until the conclusion of their approved schedule.

Grant Period

Grants will be paid over a ten year period with Year 1 of the program defined as follows: Year 1 is the first full calendar year in which taxes are paid after the project has been completed and re‐assessed.

Procedures

Grant Application Submitted at Time of Building Permit Application

The applicant is required to submit a completed Tax Incremental Equivalent Grant application form to the Director of Development and Environmental Services for approval prior to commencing construction or site remediation activities. The application will include a copy of the Building Permit application or remedial work plan, risk assessment and/or management plan including drawings detailing the proposed work expected to result in an increase in assessment. This may require drawings to be prepared by a Professional Engineer or Architect. The application will be reviewed by the Director and ad‐hoc Staff Committee, as appropriate. Staff will prepare a recommendation for Council’s consideration and approval.

Current Assessment Determined

Municipal staff will record the current assessment of the property and determine the amount of the Municipal taxes payable. The applicant will be provided a copy by correspondence for his/her records.

Increased Assessment Value Determined

The applicant shall ensure that a post‐improvement assessment of the property is undertaken. Using the post‐renovation or remediation assessment, Municipal staff shall determine the difference between the amount of Municipal taxes prior to the renovation and the amount of Municipal taxes to be paid after the renovations. The difference is known as the “increased assessment value” and shall be the portion eligible for a partial

Grey County: Colour It Your Way 157 Page 56 grant under this program. Subsequent increases in assessed value or increases to the mill rate are not eligible to be used to determine the amount of the grant.

Provision of Grant

Following the completion of the work, final building inspection by the Building Department and the Director, and the payment of all property tax installments for that year, the Tax Incremental Equivalent Grant will be provided for approved projects on a declining basis over a 10 year period in accordance with the following chart.

Year of Increased Grant as a Percentage of the Assessment Value Year 1 Municipal Taxes on Increased Assessment Value Year 1 100% Year 2 90% Year 3 80% Year 4 70% Year 5 60% Year 6 50% Year 7 40% Year 8 30% Year 9 20% Year 10 10%

Development Charges Exemption/Deferrals and Planning and Building Permit/Application Fee Exemption General Terms

The Development Charges Exemption/Deferrals and Planning and Building Permit/Application Fee Exemption will be provided as a one‐time grant to the registered owner(s) of the property and represents an amount equivalent to the local Municipal Development Charges and County Development Charges, Building Permit, or Planning Application Fees of the local municipality and the County. Development Charge Exemptions and Deferrals are subject to the Development Charges Bylaw(s).

This financial incentive program may be combined with other programs, however, at no time shall the total amount of grants and loan servicing and forgiveness costs provided under this Community Improvement Plan for an eligible property exceed $50,000 or the eligible costs of rehabilitating the lands and buildings.

The applicant will be required to submit a cost estimate from a licensed contractor or supplier, including a breakdown of costs, and shall be consistent with the cost estimate indicated on the accompanying building permit application, where applicable.

Grey County: Colour It Your Way 158 Page 57 Professional design/architectural drawing(s) and all eligible works must conform to the Municipality’s Design Guidelines, where applicable.

Construction of all proposed improvement is to be completed within eight (8) months of the date of approval of the grant.

The provision of any Grant will be administered to the limit of available funding in accordance with any administrative rules governing this and other grant and loan programs

Procedures

Grant Application

The applicant is required to submit a complete Development Charges Exemption and Planning and Building Permit/Application Fee Exemption application form to the local municipality for approval prior to commencing construction. The application will include a copy of the building permit application including drawings detailing the proposed project to be constructed. This may require drawings to be prepared by a professional engineer or architect.

Description of Eligible Works or Submissions of Quotations

The applicant will include a description of the proposed retrofitting and an estimate of costs. The estimation of costs must be from a qualified licensed contractor and shall be consistent with the cost estimate indicated on the accompanying building permit application, where applicable.

Inspection

Prior to approving a Development Charges Exemption and Building Permit/Planning Application Exemption, municipal staff may need to inspect the building to review its condition and the proposed improvements.

Decision of Council

A recommendation to Council as to how much of the proposed work, if any, is eligible for funding under the Development Charges Exemption and Building Permit/Planning Application Exemption will be made by the local municipality. Prior to issuing their recommendation, the local municipality may request further drawings, cost estimates or other information. Approval of the Grant is made by Council. If the number of qualifying applications exceeds the available grant funding in any given year/intake, the Municipality may provide a lesser grant over all applications; may recommend consideration of an alternative program for which additional funding is available, or recommend deferral until the following year, based upon consultation with the applicant.

Grey County: Colour It Your Way 159 Page 58 Expiry of Approval

If all eligibility criteria and conditions are met and funds are available, Council will approve the loan or grant. A letter from the local municipality to the applicant will represent a grant or loan commitment and will be valid for a period of eight (8) months. The local municipality may grant discretionary extensions when justified, however, undue delay beyond the eight (8) month timeframe may result in the grant allocation being revoked.

Inspection of Completed Work

Staff from the local municipality will conduct and inspection of the completed work.

Provision of Grant

Following the inspection of the work and final building inspection by the local municipality, the grant will be provided for approved projects. Poor stewardship will not be rewarded. The Municipality reserves the right to withhold payment of a grant to work/projects that are substandard or completed poorly; inconsistent with the approved application, or which require a building permit and inspections have not been completed. Study and Design Grants and Startup Grants General Terms

Environmental Study Grants will only be offered on eligible properties where there is potential for rehabilitation and/or redevelopment of the property.

All environmental studies must be completed by a “Qualified Person” as defined in Section 5.1.

All environmental studies prepared may become property of the Municipality and/or the County of Grey, at the discretion of the Municipality and the County.

The grant program may be combined with other grant programs, however, at no time shall the total amount of grants and loan servicing and forgiveness costs provided under this Community Improvement plan for an eligible property exceed $50,000 or the eligible costs of rehabilitating the lands and buildings.

Procedures

Grant Application

The applicant is required to submit an application form to the local municipality for approval prior to commencing eligible studies. The application must include a detailed study work plan, outlining anticipated timing/delivery; a quotation of a qualified person to

Grey County: Colour It Your Way 160 Page 59 carry out the works; and for environmental studies, a copy of the Phase 1 Environmental Site Assessment. The applicant should also note any known plans for redevelopment, noting and planning applications that have been submitted or approved for redevelopment of the land. The application will be reviewed by the municipality and ad-hoc Staff Committee, as appropriate.

Decision of Council

A recommendation to Council as to how much of the proposed work, if any, is eligible for funding under the Study and Business Grant will be made by the Director. Prior to issuing their recommendation, the Director may request further cost estimates or other information. Approval of the Study and Business Plan Grant is made by Council. If the number of qualifying applications exceeds the available grant funding in any given year/intake, the Municipality may provide a lesser grant over all applications; may recommend consideration of an alternative program for which additional funding is available, or recommend deferral until the following year, based upon consultation with the applicant.

Expiry of Approval

If all eligibility criteria and conditions are met and funds are available, Council will approve the loan or grant. A letter from the municipality to the applicant will represent a grant or loan commitment and will be valid for a period of eight (8) months. The municipality may grant discretionary extensions when justified, however, undue delay beyond the eight (8) month timeframe may result in the grant allocation being revoked.

Provision of Grant

Following the completion of the work and submission of an electronic/digital copy of the study findings prepared by a “Qualified Person” as defined in Section XX of this plan, the grant will be provided. A copy of the original invoice, indicating that the study consultants have been paid in full, shall be provided in support of payment of the grant. The grant payment will be calculated based on the lesser of the cost estimate provided, and the actual cost of the completion of the study. Poor stewardship will not be rewarded - the Municipality reserves the right to withhold payment of a grant to work/projects that are substandard, completed poorly, or inconsistent with the approved application, Building and Land Grants General Terms

This financial incentive program may be combined with other programs, however, at no time shall the total amount of grants and loan servicing and forgiveness costs provided

Grey County: Colour It Your Way 161 Page 60 under this Community Improvement Plan for an eligible property exceed $50,000 or the eligible costs of rehabilitating the buildings and lands.

Professional design/architectural drawing(s) and all eligible works must conform to the Municipality’s Design Guidelines, where applicable.

Construction of all proposed improvement must be completed within eight (8) months of the date of approval of the grant or loan.

Loan repayment will be deferred for six (6) months after the advancement of the funds. Repayment will be made on a monthly basis and calculated based upon a 10 year amortization period. Full payment can be made at any time with no penalty. The loan is also transferrable to successors in title provided the new owner meets the eligibility criteria and agrees to the terms and conditions of the loan.

All loans and mortgages applicable to a property, including the Buildings and Land Improvement Loan must not exceed 75% of the post improvement value of the building and property.

The provision of any Building and Land Improvement Grant or Loan will be administered to the limit of available funding in accordance with any administrative rules governing this and other grant and loan programs.

The loan will be secured through a lien placed against the title of the property. The lien will be reflected on the tax roll and will be registered and discharged by the Municipality. The loan will be interest free with an amortization period of ten (10) years. A 2.5% reduction per year (based on the original loan amount will be rewarded for early payment in full. For example, a $10,000 loan paid full after Year 1 would be reduced by $250 (2.5%) for years 2-10, resulting in a forgiveness of $2250 ($250x9 years). The loan is fully open and may be paid in full at any time; however loan forgiveness will be calculated as of May 31st of each calendar year.

Procedures

Grant or Loan Application

The applicant is required to submit a completed application form to the municipality for approval prior to commencing any works that are the subject of the grant/loan application. The application will include a copy of the building permit application including drawings of the proposed works, where applicable. This may require drawings to be prepared by a Professional Engineer or Architect. The application will be reviewed

Grey County: Colour It Your Way 162 Page 61 by the Director and ad-hoc Staff Committee, as appropriate. Staff will prepare a recommendation for Council’s consideration and approval.

Description of Eligible Works or Submission of Quotations

The applicant will include a description of the proposed improvements and an estimate of costs. The estimation of costs must be from a qualified licensed contractor and shall be consistent with the cost estimate indicated on the accompanying building permit application.

Inspection

Prior to approving, Municipal staff may need to inspect the building or property to review its condition and the proposed improvements.

Decision of Council

A recommendation to Council as to how much of the proposed work, if any, is eligible for funding will be made by municipal staff. Prior to issuing their recommendation, municipal staff may request further drawings, cost estimates or other information. If the number of qualifying applications exceeds the available grant funding in any given year/intake, the Municipality may provide a lesser grant over all applications, may recommend consideration of an alternative program for which additional funding is available, or recommend deferral until the following year, based upon consultation with the applicant.

Expiry of Approval

Inspection of Completed Work

Staff from the municipality will conduct and inspection of the completed work.

Provision of Loan

Following the inspection of the work, Council’s approval, and the receipt of invoice from the applicant, the loan agreement will be executed. The loan will be advanced to the applicant only upon the completion of works and process payments will not be made.

Provision of Grant

Grey County: Colour It Your Way 163 Page 62 Following the inspection of the work and final building inspection by the Building Department (if applicable), the grant will be provided for approved projects. Poor stewardship will not be rewarded - the Municipality reserves the right to withhold payment of a grant to work/projects that are substandard or completed poorly, inconsistent with the approved application, or which require a building permit and inspections have not been completed.

Grey County: Colour It Your Way 164 Page 63 Appendix C: By-law Templates

The Corporation of the [insert municipality name here]

[Title]

Being a by-law to designate certain lands in the [insert municipality name here] as a Community Improvement Project Area

Whereas, Section 28 (2) of Part IV of the Planning Act, R.S.O. 1990, c.P.13 (“the Planning Act”) empowers the council of a municipality in which the official plan is in effect to designate the whole or any part of the municipality covered by the official plan as a community improvement project area ; and,

Whereas, The Corporation of the [insert municipality name here] has adopted an Official Plan which covers all the land within its boundary and which contains provisions relating to community improvement; and,

Whereas, Section 28 (1) of the Planning Act, defines a “community improvement project area” as “a municipality or an area within a municipality, the community improvement of which in the opinion of council is desirable because of age, dilapidation, overcrowding, faulty arrangement, unsuitability of buildings or for any other environmental, social or community development reason”; and,

Whereas, the Council of the Corporation of the [insert municipality name here] deems it expedient and in the interest of the Municipality to designate the land hereinafter described as a community improvement project area.

The Council of The Corporation of the [insert municipality name here] enacts as follows:

That pursuant to Section 28 (2) of the Planning Act, the lands illustrated on Schedule “A” to this by-law are hereby designated as a community improvement project area to be known as the “Community Improvement Project Area”.

That this by-law shall come into force and take effect upon being passed by Council.

Schedule “A” attached hereto forms part of this by-law.

Read a first, second and third time and finally passed this Choose an item. day of Choose an item., year.

[mayor name], Mayor

Grey County: Colour It Your Way 165 Page 64

[clerk name], Clerk SCHEDULE “A-1” to By-law No___- 2019

Of The Corporation of the [insert municipality name here]

Passed on this Choose an item. day of Choose an item., year.

**INSERT MAP OF PLAN AREA**

Grey County: Colour It Your Way 166 Page 65 The Corporation of the [insert municipality name here]

[Title]

Being a by-law to Adopt a Community Improvement Plan for the Community Improvement Project Area of [insert municipality name here]

Whereas, Section 28 (4) of Part IV of the Planning Act, R.S.O. 1990, c.P.13 (“the Planning Act”) empowers the council of a municipality in which a by-law designating a community improvement project area has been passed to adopt a community improvement plan ; and,

Whereas, pursuant to By-law Number ___-2019, The Corporation of the [insert municipality name here] designated the land identified in Schedule “A” to that By-law as a community improvement area to be known as the ‘Community Improvement Project Area’; and,

Whereas, the Council of the Corporation of the [insert municipality name here] deems it expedient and in the interest of the Municipality to adopt a community improvement plan for the lands designated and known as the ‘Economic Community Improvement Project Area.

The Council of The Corporation of the [insert municipality name here] enacts as follows:

That the document attached hereto as Schedule “A” entitled “Community Improvement Plan” is hereby adopted as a community improvement plan pursuant to Section 28(4) of the Planning Act.

That this by-law shall come into force and take effect upon being passed by Council.

Schedule “A” attached hereto forms part of this by-law.

Read a first, second and third time and finally passed this Choose an item. day of Choose an item., year.

[mayor’s name], Mayor

[clerk’s name], Clerk SCHEDULE “A-1” to By-law No___- 2016

Of The Corporation of the [insert municipality name here]

Passed on this Choose an item. day of Choose an item., year.

Grey County: Colour It Your Way 167 Page 66

*See DRAFT COMMUNITY IMPROVEMENT PLAN

Grey County: Colour It Your Way 168 Page 67 The Corporation of the

[insert municipality name here]

Tax Increment Equivalent Grant Program

GRANT ACKNOWLEDGEMENT AND AGREEMENT FORM

This Agreement made this ___ day of _____, 2019

BETWEEN:

(Property Owner)

(the “Owner”)

And

THE CORPORATION OF [INSERT MUNICIPALITY NAME HERE]

(the “Municipality”) and

THE CORPORATION OF THE COUNTY OF GREY

(the “County”)

WHEREAS:

The Municipality has instituted a Tax Increment Equivalent Grant Program (the “TIEG Program”) to promote the development, redevelopment, or rehabilitation of eligible buildings or properties within the Municipality, in accordance with the Municipality’s Community Improvement Plan (“CIP”);

Pursuant the Financial Incentive Program, the Municipality intends to make available certain rebates, grants and refunds to property owners who satisfy certain requirements under the Financial Incentive Program;

The owner has applied for and been approved by the Municipality for participation in the Financial Incentive Program;

The County has agreed to participate in the TIEG program by providing a grant for the County portion of the property tax increases.

Grey County: Colour It Your Way 169 Page 68 THE AGREEMWENT WITTNESSES that for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is agreed among the party hereto as follows: Part One: Property and Project Information A. Subject Property Building Number, street name Unit number Lot/con.

Municipality Postal code Plan number/other description

Property Assessment roll number B. Registered Property Owner Last name First name Corporation or partnership

Street Address Unit Number Lot/con

Municipality Postal Code Province E-mail

Telephone Number Fax Cell number ( ) ( ) ( ) C. Applicant (if not the registered owner) Last name First name Corporation or partnership

Street Address Unit Number Lot/con

Municipality Postal Code Province E-mail

Telephone Number Fax Cell number ( ) ( ) ( ) D. Summary of Approved Community Improvement Project File number Date of application approval

Anticipated commencement date of community Anticipated completion date of improvement works * community improvement works

Details respecting approved community improvement works

Grey County: Colour It Your Way 170 Page 69 Part Two: Estimated Grant Calculation and Payment A. Calculation of Estimated Grant Payment* Total eligible costs $ Pre-project assessed value (year 20__) $ Pre-project property taxes (Municipality levy only. Does not $ include education levies) Pre-project property taxes (County levy only. Does not include $ education levies) Estimated post-project assessed value (year 20__) $ Estimated post-project property taxes (Municipality levy only) $ Estimated post-project property taxes (County levy only) $ Tax increment (equals estimated pre-project property taxes $ minus post-project property taxes) B. Estimated Grant Payment Schedule *** Local Municipality PORTION Year Grant factor Tax Increment Grant 1 100% $ 2 90% $ 3 80% $ 4 70% $ 5 60% $ 6 50% $ 7 40% $ 8 30% $ 9 20% $ 10 10% $ TOTAL $ C. Estimated Grant payment Schedule *** COUNTY PORTION Year Grant factor Tax increment Grant 1 100% $ 2 90% $ 3 80% $ 4 70% $ 5 60% $ 6 50% $ 7 40% $ 8 30% $ 9 20% $ 10 10% $ TOTAL $

Grey County: Colour It Your Way 171 Page 70 Part Three: General Description The TIBG Program will provide a financial incentive in the form of an annual grant equal to XX% of the increase in municipal property taxes that results from a brownfield redevelopment project, attainable housing project, vacant land conversion project, or for up to ten (10) years. The remaining portion of the increase in municipal taxes will be retained by the City. Publicly owned properties may also use the TIBG program. In this case, the grant is calculated similar to tax-paying properties, and is based on the increase in the municipal portion of payment in lieu of taxes. The TIEG program is available for a series of programs outlined in the Municipal CIP. The grant available under this program is generally paid to the original property owner who remediated the brownfield property, even if the property is subsequently sold once it has been remediated. The grant may be assigned to a third party, subject to approval by the Municipality. TIEG grant payments may be retained by the City to address any outstanding financial obligations to the City pertaining to the project. Once those obligations are addressed, the remaining payments would be made to the applicant. Part Four: Grant Terms and Conditions Any Tax Incremental Equivalent Grant will be provided in accordance with a grant schedule to the registered owner of the property on an annual basis.

Any Tax Incremental Equivalent Grant will be provided following the payment of all property tax installments for the year.

The annual grant is based upon changes in property taxes as a result of remediation, construction and improvement. The annual grant is not based upon occupancy or changes in occupancy.

Grey County: Colour It Your Way 172 Page 71 Tax increases resulting from general re‐assessments, changes in tax legislation or increases in the mill rate are not eligible to be considered for the purposes of calculating the grant.

If the property is sold, in whole or in part, before the grant period lapses, the subsequent owner is not entitled to future grant payments. The original owner is eligible to apply for a grant on a property, even after it has been sold to a new owner.

The amount of the grants over the life of the program shall not exceed the value of the work completed as indicated on the building permit application.

The Municipality may at any time discontinue the Tax Incremental Equivalent Grant; however, any participants in the program prior to its closing will continue to receive the grants as determined for their properties until the conclusion of their approved schedule.

Provided all eligibility criteria and conditions are met for this program, participation in the Tax Incremental Equivalent Grant program does not preclude the owner from being eligible for other grant and loan programs offered under the Economic Community Improvement Plan. However, at no time shall the total amount of grants and loan servicing and forgiveness costs provided under this Community Improvement Plan for an eligible property exceed $50,000 or the eligible costs of rehabilitating the lands and buildings. Part Five: Grant Period Grants will be paid over a ten year period with Year 1 of the program defined as follows: Year 1 is the first full calendar year in which taxes are paid after the project has been completed and re‐assessed. Part Six: Procedures Grant Application Submitted at Time of Building Permit Application

Current Assessment Determined

Grey County: Colour It Your Way 173 Page 72 Municipal staff will record the current assessment of the property and determine the amount of the Municipal taxes payable. The applicant will be provided a copy by correspondence for his/her records.

Increased Assessment Value Determined

Provision of Grant

To the owner: (if address is different than subject property)

THIS AGREEMENT shall be binding upon the successors and assigns of the parties hereto.

IN WITTNESS WHEREOF the parties have affixed their hands and seals this ______day of ______, 20___.

SIGNED, SEALED AND DELIVERED ) THE CORPORATION OF

) THE MUNICIPALITY OF

) [NAME OF MUNIC]

)

)______

) Mayor

)

Grey County: Colour It Your Way 174 Page 73 )______

) Clerk

)

) I/We have authority to bind the Corporation

) THE CORPORTATION OF

) THE COUNTY OF

) GREY

)

)______

) Warden

)

)______

) Clerk

)

) I/We have authority to bind to Corporation

)

) BUSINESS NAME (Printed in full)

)

)______

)

______)______

WITNESS ) Name:

) Title:

Grey County: Colour It Your Way 175 Page 74 )

)

______)______

WITTNESS ) Name:

) Title:

)

Grey County: Colour It Your Way 176 Page 75 Appendix D: Status of Municipalities

How to make a Municipal-wide CIP possible:

Municipality Things Needed to Implement County wide Municipal-CIP

Southgate Local Official Plan Amendment (to introduce CIP language) -All LOPA procedures Community Improvement Plan -Creation, Public Consultation, Council Decision West Grey Specific wording changes in the County Official Plan Community Improvement Plan -Creation, Public Consultation, Council Decision Georgian Specific wording changes in the County Official Plan Bluffs Community Improvement Plan -Creation, Public Consultation, Council Decision Grey Potential Local Official Plan Amendment (to change language) Highlands -All LOPA procedures Community Improvement Plan -Creation, Public Consultation, Council Decision Chatsworth Specific wording changes in the County Official Plan Community Improvement Plan -Creation, Public Consultation, Council Decision Town of Blue Amendment to existing CIP for land area and programs Mountains Hanover Amendment to existing CIP for land area and programs Owen Sound Amendment to existing CIP for land area and programs Meaford Potential Amendment for programs

Grey County: Colour It Your Way 177 Appendix E: Evaluation Criteria

EVALUATION CRITERIA Applicant 1 Applicant 2 Applicant 3 Evaluator Name ES FS ES FS ES FS APPLICATION QUALITY 5 0 Overall quality of the application ** ECONOMIC GROWTH 10 0 Stimulate economic growth and diversification** AGRICULTURAL EFFICIENCY 10 0 Diversify and increase agricultural land efficiency** QUALITY OF PLACE 10 0 Improve quality of place for residents and visitors ** TAX BASE 10 0 Improve the stability and sustainability of the tax base ** AESTHETIC IMPROVEMENT 10 0 Improve the overall attractiveness/aesthetic quality of the subject property and/or buildings RETURN ON INVESTMENT 10 0 Enhance the value of the property and provide return on investment IMPROVEMENT OR REHABILITATION 10 0 Results in a level of improvement or rehabilitation over the existing conditions and not simply a life cycle replacement ATTAINABLE HOUSING 15 0 Increase in attainable residential units. OTHER 10 0 Other Municipal evaluation criteria OTHER 10 0 Other Municipal evaluation criteria Individual Score

178 Page 77

Bonus 5 points if new property 5 ** see definitions below ** TOTAL POINTS

Scoring / Evaluation Instructions

Score each criteria out of 10 regardless of the percentage weighting using the scale below:

0 Did not submit information for criteria

2 Does not satisfy the requirements of the criteria in any manner

4 Submission minimally addresses some, but not all of the criteria

6 Submission adequately meets most of the requirements of the criteria

8 Submission fully meets all requirements of the criteria

10 Submission exceeds the requirements of the criteria, very desirable

Definition

Application Quality:

 Considerations in the overall quality of the application  A detailed and effective project description and illustrating material  Reasonable project estimates  A reasonable anticipated start date and complete date of construction.

Grey County: Colour It Your Way 179 Page 78

 Good quality photographs

Economic Growth:

 Stimulate economic growth and diversification  To encourage the expansion of the agribusiness sector through new and expanded value added/agricultural related enterprises  To encourage the expansion of business activity for existing commercial businesses in the downtown areas/main streets of settlement areas.  To increase the number of business start-ups  To increase tourism  To increase the number of creative economy businesses  To increase employment opportunities for local resident

Agricultural Efficiency:

 Diversify and increase agricultural land efficiency  Increase diversified agricultural uses  Increase agri-tourism  Increase facility improvement and efficiency

Quality of Place

 Improve quality of place for residents and visitors  To improve the appearance of major entry points and tourism corridors  To improve the appearance and utilization of downtown business frontages  To improve the appearance of the Municipality and foster civic pride through improvements to private properties

Tax Base:

 Improve the stability and sustainability of the tax base

Grey County: Colour It Your Way 180 Page 79

 To reduce the number of vacant commercial building spaces in the Municipality, particularly in settlement areas.  To increase the assessment base of properties in the Municipality  To increase the assessment base of brownfield, vacant land, or grey field properties

Attainable Housing:

 Create a diversified housing market to accommodate all income types  To increase secondary suites  To increase multi-unit housing  To increase purpose built rental housing  To increase rooming houses  To increase apartment/dormitory developments  Attainable/Affordable housing developments will be favored over market-rental units  NEW Property = Property that has not applied to the program before.

Grey County: Colour It Your Way 181

182 cgffiry Economic Development 595 gth Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 t 1-800-567-GREY / Fax: 519-376-8998

December 18,2019

Township of Chatsworth 316837 Highway 6 RR#1 Chatsworth, ON NOH 1G0

Re: Community lmprovement Plan (ClP) - 2019 Fundlng

Dear Patty,

As per report PDR-CW-30-19, financial support will be provided to local municipalities to assist with the various incentives to be adopted through the local Community lmprovement Plans. This can include financial support for grant programs (up to $20,000 per year subject to annual budget approval), as well as other incentives including participating in tax incentives, providing surplus land, and reducing or waiving application fees/development charges,

These grants and incentives are available for use by the municipality as soon as your local CIP is adopted. This program is designed to address the needs and incentives of your local municipality and address the five development priority areas identified in the CIP Program which are to:

o lncrease the supply of affordable and attainable housing, ¡ lncrease value added agricultural uses, . Promote the development, redevelopment and/or conversion of brownfield, vacant, and grey field properties; . Support downtown improvements, and . Support adaptive re-use of commercial, industrial and institutional buildings.

The step by step process for adopting your local CIP is attached.

Grey County: Colour lt Your Way

183 Page 2

Fundlng Notes

As we are eager to provide our support of your ClP, Grey County will transfer the 2019 contribution of $20,000 to be held in reserve until your CIP has been updated to reflect these priority areas across the entire municipality. The funds may not be used to assist in the adoption of your ClP.

Eligible project approvals through your CIP will be the responsibility of each municipality, County approval is not required. The only incentive requiring County approval is Tax lncrement Equivalent Grants, which would see the locally supported by- law sent to County Council for consideration and adoption,

Should all or a portion of the funds be unused in a given year, they may be held in reserye for use the following year, All funds must be spent by December 31, 2023 or returned to the County (see below),

As always, Grey County Planning and Economic Development staff are here to assist in this process. Please see the terms attached regarding stipulation of the transfer.

As per the requirements of this funding, the attached annual report card will be completed and submitted to [email protected] no later than February 15 each year, lf you have any questions, please do not hesitate to ask. We look fonruard to the positive impact this program will bring to The Blue Mountains.

Yours truly, ,4t'-r '

Savanna Myers RandY Scherzer Director of Economic Development, Director of Planning Tourism & Culture (519) 372-0219 ext. 1237 (519) 372-0219 ext. 1261 randy.scherzer(@orey.ca savan na. mvers@o rev. ca

Ccl Kevin Weppler, Director of Corporate Services Mary Lou Spicer, Deputy Treasurer Carolyn Marx, Planner

Grey County: Colour lt Your WaY

184 cslsü, Economic Development 595 grh Avenue East, Owen Sound Ontario N4K 3E3 51 9-372-0219 I 1-800-567-GREY I Fax: 519-376-8998

June 12,2020

Township of Chatsworth 316837 Highway 6 RR#1 Chatsworth, ON NOH 1G0

Re: Communlty lmprovement Plan (ClP) -2020 Fundlng

Dear Patty,

o lncrease the supply of affordable and attainable housing, . lncrease value added agricultural uses, . Promote the development, redevelopment and/or conversion of brownfield, vacant, and grey field properties; . Support downtown improvements, and . Support adaptive re-use of commercial, industrial and institutional buildings.

The step by step process for adopting your local CIP is attached.

Grey County: Colour lt Your Way

185 Page 2

Fundlng Notes

As we are eager to provide our support of your ClP, Grey County will transfer the 2020 contribution of $20,000 to be held in reserve until your CIP has been updated to reflect these priority areas across the entire municipality. The funds may not be used to assist in the adoption of your ClP.

Should all or a portion of tho funds be unused in a given year, they may be held in reserye for use the following year, All funds must be spent by December 31 ,2023 or returned to the County (see below).

As always, Grey County Planning and Economic Development staff are here to assist in this process. Please see the terms attached regarding stipulation of the transfer.

As per the requirements of this funding, the attached annual report card will be completed and submitted to [email protected], no later than February 15 each year. lf you have any questions, please do not hesitate to ask. We look forward to the positive impact this program will bring to Chatsworth.

Yours truly, ' '' ,4ft'"'ír't

Savanna Myers RandY Scherzer Director of Economic Development, Director of Planning Tourism & Culture (519) 372-0219 ext.1237 (519) 372-0219 ext, 1261 randy.scherzer(ôorev,ca savanna. mvers,@glgy.ça

Ccl Kevin Weppler, Director of Corporate Services Mary Lou Spicer, Deputy Treasurer Carolyn Marx, Planner

Grey County: Colour lt Your Way

186

CAO CLERKS REPORT 2021-07

TO: Mayor Mackey and Members of Council FROM: Patty Sinnamon, CAO Clerk RE: 2020-2021 and 2021-2022 R.I.D.E. Program DATE: February 3, 3021 DATE: (Date of Council meeting report being presented at) RECOMMENDATION:That Report 2021-07 regarding the R.I.D.E Program Grant be hereby received; And further that Committee of the Whole recommends to Council that a by-law to authorize the Mayor and Clerk to execute the R.I.D.E. Grant Program Agreement be presented to Council for approval.

BACKGROUND: The Ontario Provincial Police provides polices services to the Township of Chatsworth via a Section 10 Agreement of the Police Services Act, 1990. The agreement was renewed in December 2020.

The Province has established the R.I.D.E. (Reduce Impaired Driving Everywhere) Grant program to provide funds to assist police services in offsetting their costs for implementing R.I.D.E. programs in their jurisdictions. In order to receive the funds, the Township is required to enter into an agreement with the Solicitor General (former administered by the Ministry of Community Safety and Correctional Services). R.I.D.E. Grant agreements are generally approved on an annual basis, with Council previously authorizing such agreements in 2018 and 2019. As a result of the ongoing pandemic, traditional spring renewals were delayed, and therefore, the attached agreement is to authorize the agreements for two fiscal periods (2020-2021 and 2021-2022).

The Province has allocated $6,536.00 for the fiscal year 2020-21 and $6,524 for the fiscal year 2021-2022, for a total of $13,060. over the two-year period.

The Township, through the local OPP detachment submits annual report sot the Solicitor General to detail the use of the funds throughout each indicated fiscal year. Funding under this program is paid to the Township and the OPP invoices the Township when R.I.D.E. programs are conducted.

Link to Strategic Plan or Other Approved Plans: Fiscal Management, Accountability and Transparency - Financial Accountability

Inter-departmental Impact and/or Other Departments Consulted:

Financial Implications: □ Treasurer Reviewed These grant monies have been included in the 2020 and 2021 budgets respectively. As the province operates on an April-March fiscal year, there are some adjustments made for the

187 Township’s accounting records to match the revenues into the correct period for which they relate to us.

Attachments: Correspondence and draft agreement from Ministry of Solicitor General

Respectfully submitted,

Patty Sinnamon, Dipl.M.M. CAO Clerk

188 Ministry of the Solicitor General Ministère du Solliciteur général

Public Safety Division Division de la sécurité publique External Relations Branch Direction des relations extérieures

25 Grosvenor St. 25, rue Grosvenor 12th Floor 12e étage Toronto ON M7A 2H3 Toronto ON M7A 2H3

November 13, 2020

Ms. Patty Sinnamon CAO/Clerk Township of Chatsworth Police Services Board 316837 Highway 6, RR1 Chatsworth ON N0H 1G0

Dear Ms. Sinnamon:

Re: Reduce Impaired Driving Everywhere (R.I.D.E.) Grant Allocation for 2020-2022

I am pleased to inform you that Township of Chatsworth Police Services Board, has been granted an allocation under the 2020-21 – 2021-22 R.I.D.E. Grant Program. This grant is intended to enhance the regular R.I.D.E. program currently being conducted by OPP Grey Bruce (Chatsworth) to offset the costs for sworn officers' overtime and paid duty.

The ministry has allocated $6,536.00 for fiscal year 2020-21 and $6,524.00 for fiscal year 2021-22 for a total of $13,060.00 over two years. Please be advised that funding must be spent by March 31st of each fiscal year and cannot be carried over into the next fiscal year.

At this time, I am requesting that you please keep this information confidential until the ministry has issued a public announcement.

Attached is a copy of the R.I.D.E. Grant transfer payment agreement, which sets out the terms of funding, reporting requirements and funding schedule. Execution of this agreement is a precondition for the reimbursement of claims you will make under your R.I.D.E. Grant Program and binds you to specific requirements as referred to in Article 7 and stipulated in Schedule D (Budget, Payment Plan and Reporting).

Please have the authorized signatory sign, date and return the scanned agreement along with proof of general liability insurance including the Indemnified Parties (Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees and employees) as additional insureds (see section A10.0 for details), by December 18, 2020 to [email protected].

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Grantee Name Page two

Regrettably, impaired driving is one of the leading causes of criminal death and injury in our society. The R.I.D.E. program continues to be an effective deterrent against drinking and driving and remains an important program to educate the public.

Thank you for your support and participation in this valuable initiative.

Sincerely,

Oscar Mosquera Manager Program Development Section External Relations Branch

Enclosure c: OPP Grey Bruce (Chatsworth)

190 ONTARIO TRANSFER PAYMENT AGREEMENT

THE AGREEMENT is effective as of the 1st day of April, 2020

B E T W E E N :

Her Majesty the Queen in right of Ontario as represented by the Solicitor General

(the “Province”)

- and -

The Corporation of the Township of Chatsworth

(the “Recipient”)

BACKGROUND

A. The Recipient carries out a program of traffic stop sobriety checks in its jurisdiction as part of a program to “Reduce Impaired Driving Everywhere” (“R.I.D.E.”);

D. The Recipient has, by written application, requested funding for overtime and/or paid duty in pursuance of the R.I.D.E. Grant Project, a description of which is outlined in Schedule “C”; and

E. The application for Funds submitted by the Recipient has been accepted, in whole or in part, by the Province.

191 CONSIDERATION

1.0 ENTIRE AGREEMENT

1.1 The agreement, together with:

constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements.

2.0 CONFLICT OR INCONSISTENCY

2.1 Conflict or Inconsistency. In the event of a conflict or inconsistency between the Additional Provisions and the provisions in Schedule “A”, the following rules will apply:

(a) the Parties will interpret any Additional Provisions in so far as possible, in a way that preserves the intention of the Parties as expressed in Schedule “A”; and

3.0 COUNTERPARTS

3.1 The Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument.

4.0 AMENDING THE AGREEMENT

4.1 The Agreement may only be amended by a written agreement duly executed by the Parties.

192 5.0 ACKNOWLEDGEMENT

5.1 The Recipient acknowledges that:

(b) Her Majesty the Queen in right of Ontario has issued expenses, perquisites, and procurement directives and guidelines pursuant to the Broader Public Sector Accountability Act, 2010 (Ontario);

(i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province;

(ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario);

(d) the Province is not responsible for carrying out the Project; and

- SIGNATURE PAGE FOLLOWS –

193 The Parties have executed the Agreement on the dates set out below.

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Solicitor General

______Date Name: Michelina Longo Title: Director, External Relations Branch Public Safety Division

The Corporation of the Township of Chatsworth

______Date Scott Mackey, Mayor

______

Patty Sinnamon, CAO Clerk

We have authority to bind the Recipient.

194