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L CF OTST FC 0317 Conference Handbook.Indd Conference handbook OTST 2017 Optical Terahertz Science and Technology 2–7 April 2017 University College London London, UK http://otst2017.iopconfs.org/home Organised by the Instrument Science and Technology Group Contents Enquiries 2 Sponsors 2 Location 3 Registration 3 Catering 3 Presenters information 4 Programme 5 Social programme 5 Exhibition 6 Travel 6 Visas 6 Safety information 7 Local information 7 IOP Membership 7 Maps 9 rd 43 IOP Plasma Physics Conference 2016 1 Enquiries Conference Organiser Jon Roe Institute of Physics 76 Portland Place London W1B 1NT, UK Tel: +44 (0)20 7470 4908 E-mail: [email protected] OTST 2017 Chairs Dr Oleg Mitrofanov, University College London, UK Dr Miriam Serena Vitiello NEST, Istituto Nanoscienze CNR and Scuola Normale Superiore, Italy Programme committee Richard Averitt, University of California, San Diego, USA Frank Hegmann, University of Alberta, Canada Rainer Hillenbrand, CIC nanoGUNE, Spain Michael Johnston, University of Oxford, UK Kodo Kawase, Nagoya University, Japan Andrea Markelz, University at Buffalo, SUNY, USA Daniel Mittleman, Brown University, USA Ajay Nahata, University of Utah, USA Charles Schmuttenmaer, Yale University, USA Masayoshi Tonouchi, Osaka University, Japan Peter Uhd Jepsen, DTU, Denmark Karl Unterrainer, TU Wien, Austria The OTST 2017 conference is organised by: IOP Instrument Science and Technology Group Sponsors 2 43rd IOP Plasma Physics Conference 2016 Disclaimer The Institute of Physics, University College London, and their approved representatives cannot take responsibility for any accident, loss or damage to participants or their property during the conference. Location The conference will be held at University College London from 2-7 April 2017. The easiest access point to registration will be via the main entrance on Gower Street. The exhibition will take place alongside catering up until Thursday 6 April. The talks will take place in the Cruciform lecture theatre located over the road, 1 minute away. The North and South Cloisters (location of welcome reception and poster sessions) are not marked on the map. Both are situated in the Wilkins Building and directions will be clearly sign posted. Venue address: University College London Gower St, Bloomsbury, London WC1E 6BT For information about the venue, please visit their website: http://www.ucl.ac.uk/ All location maps can be downloaded here. Registration Registration will open on Sunday afternoon for the tutorials in the Main Quad and Sunday evening in South Cloisters for the welcome reception. Times are as follows: Date Times Sunday 2 April 2017 12:30 – 19:00 Monday 3 April 2017 08:00 – 20:00 Tuesday 4 April 2017 08:00 – 19:30 Wednesday 5 April 2017 08:00 – 19:00 Thursday 6 April 2017 08:00 – 18:00 Friday 7 April 2017 09:00 – 18:00 On arrival, each participant will receive a delegate pack containing a lanyard badge, programme, delegate list, folder, note pad and pen. Please wear your badge at all times because this will help with security and enable you to identify your fellow delegates. Replacement badges can be issued at the registration desk. The conference abstract book will be made available to delegates as a PDF file in advance of the conference. The abstract book will also be available in hard copy and will form part of your delegate pack. Messages A message board will be placed near the registration desk. Participants should check the board for messages as an attempt to locate participants will only be made in the case of an emergency. During registration times, messages can be left by emailing [email protected] Messages can also be left by telephoning +44 07737 117388. Catering Lunches, and refreshments during the conference are included in the registration fee and served at set times during the conference programme. An evening welcome reception will take place in North Cloisters on Sunday evening and will include finger food and beverages. rd 43 IOP Plasma Physics Conference 2016 3 Please refer to the table below for locations and timings. Sunday 2 April Tutorial registration 12:30–13:30 Welcome reception 17:15–19:00 Monday 3 April Registration 07:30–08:20 Refreshment break 10:00-10:30 Lunch 12:15-14:00 Refreshment break 16:45–17:30 Reception 19:00-20:00 Tuesday 4 April Registration 08:00-08:30 Refreshment break 10:00-10:30 Lunch 12:00-14:00 Refreshment break 16:30-17:30 Wednesday 5 April Registration 08:00-08:30 Refreshment break 10:00-10:30 Lunch 12:00-14:00 Refreshment break 16:30-17:30 Thursday 6 April Registration 08:00-08:30 Refreshment break 10:00-10:30 Lunch 12:00-14:00 Conference Banquet 18:00-22:30 Friday 7 April Registration 09:00-09:30 Refreshment Break 10:45:11:30 Lunch and close 12:15 Dietary requirements Participants with special dietary requirements are asked to notify the conference office by e-mail prior to their arrival if they have not already done so when registering. Those with special dietary requirements are asked to make themselves known to the catering team. It will not be possible to provide an alternative menu unless prior notification has been received. Nut allergies – unfortunately the venue cannot provide assurances that food has not been cross-contaminated with traces of nuts during ingredient processing at manufacture’s sites, and during food preparation and on-site. For this reason, we are unable to provide guarantees that any of the food served is free from nuts or trace elements. Please e-mail [email protected] if you have any queries. Presenter’s information Oral presentations The lecture theatre (Cruciform Building lecture theatre) is equipped with the following audio-visual equipment: • Computer with PowerPoint facilities (Office XP and Windows XP) • Data projector and projector screen • Microphone – Radio x1 (Lapel) / Laser point Speakers wishing to use additional audio-visual equipment or intending to present from a Macintosh computer are asked to contact Jon Roe ([email protected]) before the conference. The campus have a mini-display port/HDMI adapter that will work with Macs that use a mini-display port but it is advised that you bring your own adaptor. 4 43rd IOP Plasma Physics Conference 2016 Speakers are requested to bring their presentations on a USB memory stick in either Office 2007 or .pdf format and preload them onto the laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial. To optimise compatibility, particularly for the inclusion of multimedia components, PowerPoint presentations should have been saved using PowerPoint’s “Package for CD” facility. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable but not preferred alternative. The lecture theatre is reasonably large, and speakers should use a minimum 15-point font size in PowerPoint slides to ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced. • Plenary (45 minutes) • Invited talks (30 minutes) • Contributed talks (15 minutes) Poster information If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme. The poster sessions will be broken down over three days - Monday, Wednesday and Thursday. We ask all presenters to stick to their slot and dismount posters at the close of each day. Poster session 1 - Monday 3 April - Mount poster anytime from 8:30. Dismount before close Poster session 2 - Wednesday 5 April - Mount poster anytime from 8:30. Dismount before close Poster session 3 - Thursday 6 April - Mount poster anytime from 8:30. Dismount before close Although organisers will endeavour to save poster material, no guarantee can be made for posters not removed by the scheduled times. Posters must not be larger than A0 in size and should be a portrait format. The poster board measures 6ft (1830mm) tall by 3ft (940mm) wide, and therefore if your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be provided to mount your poster. Content Posters are a visual presentation of your research and as such we recommend that you use schematic diagrams, graphs and tables, where possible, rather than just text. Please use an appropriate sized font so the information is legible at a distance of about 3' or 1 metre Programme Please refer to the website at http://otst2017.iopconfs.org/612004 for the latest programme. Social programme A welcome reception will take place on Sunday 2 April following the afternoon's tutorials at 17:15 in the South Cloisters Building. South Cloisters is located opposite the marquee. A campus map is appended at the back of this document. The exhibition reception on Monday will be held at 19:00 in the Marquee and will consist of a selection of alcoholic and non-alcoholic drinks and nibbles. rd 43 IOP Plasma Physics Conference 2016 5 The conference banquet will be held at the Churchill War Museum on Thursday 6 April and is included in your registration fee. Further instructions will be given on the day but all delegates are to meet at the main quad at 18:00. Coaches will collect participants on Gordon Street at 18:15. Return Coaches to University College London will depart from the Churchill War Museum at 22:30. Excursions Three excursions will run on Friday afternoon to Windsor Castle, Imperial War Museum Duxford and a boat tour from Westminster to Greenwich. There are limited spaces available on each trip so if you haven’t already confirmed and would like to take part, please log back in to your registration and select the trip you would like to attend.
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