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Strategic Framework for Massachusetts Public Higher Education

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Strategic Framework for Massachusetts Public Higher Education THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE FOR ADMINISTRATION AND FINANCE ONE ASHBURTON PLACE, 15TH FLOOR, BOSTON MASSACHUSETTS 02108-1552 REQUEST FOR RESPONSE (RFR) FOR STRATEGIC FRAMEWORK FOR MASSACHUSETTS PUBLIC HIGHER EDUCATION Document Number: BHE1601 ST1 RFR Issue Date: January 4, 2016 Please Note: This is a single document associated with a complete RFR (also referred to as Solicitation) that can be found on COMMBUYS (www.COMMBUYS.com). All Consultants are responsible for reviewing and adhering to all information, forms and requirements for the entire RFR, which are all incorporated into the RFR. All Questions and Answers and Bid Responses must be submitted electronically through COMMBUYS. Consultants may also contact the COMMBUYS Helpdesk at [email protected] or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays. TABLE OF CONTENTS 1 RFR INTRODUCTION AND GENERAL DESCRIPTION .................................................................. 1 1.1 Procurement Scope and Description ................................................................................................................ 1 1.2 Project Background Information ........................................................................................................................ 3 1.2.1 Workforce Skills Cabinet ............................................................................................................................... 3 1.2.2 The Massachusetts Public Higher Education System .................................................................................. 4 1.2.3 The Commonwealth of Massachusetts Economic Development Plan ...................................................... 4 1.2.4 The Commonwealth of Massachusetts Labor and Workforce Development Performance Report .. 5 1.2.5 Working Group ................................................................................................................................................ 5 1.3 Applicable Procurement Law ............................................................................................................................ 6 1.4 Registration in COMMBUYS .............................................................................................................................. 6 1.5 Proposal Submission in COMMBUYS ............................................................................................................... 6 1.6 Available to Vendors on Existing Statewide Contracts................................................................................ 6 1.7 Applicable Statewide Contract ........................................................................................................................ 6 1.8 Number of awards .............................................................................................................................................. 6 1.9 Strategic Sourcing Team (SST) .......................................................................................................................... 6 1.10 Adding Contractors after initial Contract award .......................................................................................... 7 1.11 Eligible Entities ...................................................................................................................................................... 7 1.12 Acquisition Method .............................................................................................................................................. 7 1.13 Contract Duration................................................................................................................................................. 7 1.14 Estimated Value of the Contract ....................................................................................................................... 7 1.15 Compensation ....................................................................................................................................................... 7 2 ESTIMATED PROCUREMENT CALENDAR ................................................................................... 9 2.1 Written questions via the Bid Q&A on COMMBUYS................................................................................. 10 2.1.1 Locating Bid Q&A ......................................................................................................................................... 10 2.2 Amendment Deadline ....................................................................................................................................... 10 2.3 Interviews ............................................................................................................................................................ 11 2.4 Supplier Diversity Program (SDP) ................................................................................................................. 11 2.4.1 Supplier Diversity Program (SDP) Resources: .......................................................................................... 12 2.4.2 Supplier Diversity Program Subcontracting Policies .............................................................................. 12 2.5 Executive Order 515, Establishing an Environmental Purchasing Policy ............................................... 12 3 CONSULTANT QUALIFICATIONS AND SCOPE OF SERVICES ................................................... 14 3.1 Consultant Qualifications ................................................................................................................................. 14 3.2 Scope of Services ............................................................................................................................................. 14 3.2.1 Tasks and Deliverables ................................................................................................................................ 15 3.3 Project Timeline and Meetings ....................................................................................................................... 21 Table of Contents Page i 4 RESPONSE SUBMISSION REQUIREMENTS ................................................................................ 23 4.1 Guidelines for Response Submission ............................................................................................................. 23 4.2 Required Components for Response Submissions ....................................................................................... 23 5 RESPONSE EVALUATION CRITERIA ......................................................................................... 29 5.1 Evaluation Components .................................................................................................................................... 29 6 REQUIRED TERMS FOR ALL RFRS ............................................................................................. 32 6.1 General Procurement Information ................................................................................................................. 32 6.1.1 Alterations ...................................................................................................................................................... 32 6.1.2 Ownership of Submitted Proposals ........................................................................................................... 32 6.1.3 Prohibitions ..................................................................................................................................................... 32 6.2 Terms and Requirements Pertaining to Awarded Contracts .................................................................... 33 6.2.1 Commonwealth Tax Exemption .................................................................................................................. 33 6.2.2 Contractor’s Contact Information ............................................................................................................... 33 6.2.3 Publicity ........................................................................................................................................................... 33 7 RFR - REQUIRED SPECIFICATIONS ........................................................................................... 34 7.1 COMMBUYS Market Center .......................................................................................................................... 34 7.2 COMMBUYS Registration................................................................................................................................ 34 7.3 Multiple Proposals ............................................................................................................................................ 35 7.4 Proposal Content .............................................................................................................................................. 35 7.5 Best Value Selection and Negotiation .......................................................................................................... 35 7.6 Consultant Communication ............................................................................................................................... 36 7.7 Contract Expansion ..........................................................................................................................................
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