AHRA 43Rd Annual Meeting & Exposition

EXHIBITOR PROSPECTUS AHRA 43rd Annual Meeting & Exposition July 19-22 Venetian Resort Hotel Casino Las Vegas, NV

http://www.ahraonline.org/2015exhibitors Contents Annual Meeting Attendee Demographics ...... 3-4 Exhibit Booth Package ...... 5 Exhibit Information ...... 6 Housing, Event & Staff Meetings ...... 7 Important Dates ...... 8 AHRA Exhibitor Point System ...... 8 Application to Exhibit ...... 9 Rules & Regulations ...... 10 Floor Plan ...... 11 Past Annual Meeting Exhibitors ...... 12

Why Exhibit?

AHRA’s 2015 Annual Meeting and Exposition will offer you many exciting and productive opportunities to showcase your products and services to the most influential decision-makers in medical imaging today. You’ll be able to visit face-to-face with current customers and meet prospective ones. And, of course,

AHRA provides the perfect venue to launch new products and of exhibitors agreed having gain real visibility. the exhibit hall open only when nothing else is 88% scheduled works very well. AHRA’s Annual Meeting and Exposition is just the right size for attendees to be able to spend quality time with our exhibitors. If you’ve exhibited with us before, you know that AHRA goes the extra mile to ensure that attendees come into the exhibit hall. We provide complimentary lunch for attendees each day, as of exhibitors felt the quality well as offer raffles and other incentives for attendees to assure of visits with attendees that you have the best opportunity to connect. Looking for even 87% met expectations. more visibility? Be sure to check out AHRA’s Annual Meeting sponsorship opportunities and advertising in both the show issue of Radiology Management and Convention Daily.

of exhibitors preferred the time of day AHRA exhibits 86% were open (11 am– 2 pm).

of exhibitors said that their company achieved its goal 88% at the 2014 AHRA Annual Meeting & Exposition. Who is AHRA? AHRA: The Association for Medical Imaging Management is the professional organization representing management at all levels of hospital imaging departments, freestanding imaging centers, and group practices. Founded in 1973, AHRA’s 5,000 members reach across the country and around the world. AHRA offers a complete slate of professional development programs including a comprehensive selection of educational conferences and seminars, networking opportunities, award winning publications, and the Certified Radiology Administrator (CRA) credential. The Exposition is a vital part of the Annual Meeting, with attendees often basing their buying decisions on the products and services they see at AHRA’s premier event.

Who are AHRA Attendees?

Radiology Director Manager Other 50% 17% 12% 9% Administrator

Chief VP Supervisor Lead Tech 5% 4% 2% 1% Technologist

Length of Employment in Imaging Field Where Do AHRA Attendees Work?

Hospital More than with OP 20 years: 29.5% Hospital 27.6% 81% Imaging Centers

11-15 years: Healthcare 27.6% System (multiple 8.6% Other 8.5% facilities)

16-20 years: Imaging Physician Practice 5.5% 3.8% 3% Center

6-10 years: 3% *Percentages do not add up to 100% because some respondents selected Hospital Size* multiple options. Source: AHRA 2014 Annual Meeting Attendee Registration Survey

5 Years or Less: 200–299 beds 100–199 beds 500–749 beds 300–399 beds 1–99 beds Over 750 beds 400–499 beds 2% 16.5% 14.6% 12.6% 11.7% 10.7% 9.7% 5.8%

*Percentages do not add up to 100% because some respondents selected multiple options. Figures include regular attendees only—does not include guests or exhibitor personnel. Source: AHRA 2014 Annual Meeting Attendee Registration Survey AHRA 43RD ANNUAL MEETING AND EXPOSITION 3 Your Prospects in Profile

81% of AHRA attendees said they agree or strongly agree that one of the primary reasons they attend the AHRA Annual Meeting is to network with vendors.

Purchasing Role Within Organization*

recommend or make the Part of a team that makes Part of a team that makes 67% final purchasing decision 55% purchasing decisions 41% purchasing recommendations

AHRA Annual Meeting attendees are looking for companies like yours who offer products or services in areas such as: • Asset Management • Digital Radiology • Magnetic resonance • Billing • Educational services • Mammography • Bone Densitometry • Electronics and information systems • Nuclear Medicine • Breast Imaging services • Publishing • Coding • Equipment Repair/Refurbished • Quality assurance/control and Equipment Sales • Computed Tomography radiation safety • Film and image management: PACS • Consulting • Radiography • Film: Screen systems, cassettes • Contrast agents, drugs and • RIS and viewers pharmaceuticals • Staffing/Employment Services • Financial/Leasing Company • Darkroom equipment and supplies • Teleradiology • Furniture • Department management • Therapeutic radiology • Interventional radiology and special • Dicom Compliant Systems • Ultrasound procedures

4 EXHIBITOR PROSPECTUS www.ahraonline.org/2015exhibits Exhibit Booth Package

Booth Package Includes: Booth Pricing l) Listing on the www.ahraonline.org $20.50 per square foot CORNER PREMIUM: $100.00 per corner booth exhibitor directory – before and after AHRA 2015! This listing includes a link to your company’s Web site as well as Reservation Procedures Applications your product categories as listed on There are two ways to reserve a booth: received without your contract. This feature guarantees a deposit will not 1) Return the signed contract with 50% deposit to: be processed improved traffic to your home page and AHRA 2015 Annual Meeting increases exposure for your company, Exhibits Manager compliments of the AHRA! 512 Herndon Parkway, Suite D 2) Company name and product listing in Herndon, VA 20170 on-site Exhibitor Directory, as indicated Phone: (703) 964-1240, ext. 11 Fax: (703) 964-1246 on the application and contract for exhibit space (If booth space is 2) Online Sign-Up confirmed by June 1, 2015.) Online exhibit space signup is available at www.ahraonline.org/2015app. A 50% deposit is required. 3) Unlimited complimentary exhibit hall registration(s) for your booth personnel RESERVATION DEADLINE (registrations do NOT include boxed There is no deadline to reserve a booth. AHRA will continue to sell booths until the lunches, ticketed events, or CE credits; hall sells out. Potential exhibitors are encouraged to submit applications early so they however exhibitors are welcome to secure their booth of choice and so they are listed in the onsite program and exhibitor attend sessions. AHRA asks if a session directory. The deadline to be listed in the on-site exhibitor directory is June 1, 2015. room is filled, that exhibitors give seating priority to attendees. Ticketed CANCELLATION POLICY AND SPACE REDUCTION items may be purchased at the onsite Any exhibitor who cancels all or part of purchased booth space on or prior to March registration desk.) 2, 2015, will receive a full refund, less a $100.00 administrative fee. Any exhibitor 4) 8’ high backwall and 3’ high side drape who cancels all or part of purchased booth space between March 3–March 17, 2015 (linear booths only) (inclusive) will not receive a refund and AHRA will retain as liquidated damages all monies paid. If cancellation in whole or part is made after March 18, 2015 the exhibitor 5) 7” x 44” booth identification sign with shall be liable to AHRA, as liquidated damages, for the unpaid balance of the total rental company name and booth number value of the space cancelled. Cancellation request must be submitted in writing to the AHRA Exhibits Manager at [email protected]. 6) 24-hour perimeter security services

7) Post-show attendee list (mailing addresses only; no phone, fax, or email)

8) Ability to rent the pre-show attendee list What Does AHRA Deliver? (mailing addresses only; no phone, fax, or email). Only signed-up exhibitors are AHRA’s Annual Meeting is just the RIGHT SIZE for attendees permitted to rent the pre-show attendee to spend quality time with exhibitors. AHRA goes the extra list. The service manual will contain an order form. mile to ensure that your investment sees the returns it deserves through: 9) First chance to reserve booth space for the 2016 AHRA Annual Meeting • Exclusive Hall Hours: AHRA holds no other sessions or events while the hall is open allowing for uninterrupted networking time. Condensed exhibit hours keep traffic high AHRA provides and the need for additional exhibit staff low. complimentary box lunches to attendees each day in the hall • Lunch: AHRA provides complimentary lunch to attendees in to help drive traffic to vendors. It is suggested that booth personnel grab the hall each day so they don’t have to worry about finding a bite to eat prior to the hall opening food. This allows them to maximize their time spent with or after it closes each day. For those exhibitors. exhibitors that wish to purchase a box lunch, tickets will be sold on-site. Concession areas will also be • Booth Traffic Builders: AHRA provides booth traffic builders available in the hotel. like an exhibitor Product Showcase Passport and our Hot Spot Program.

AHRA 43RD ANNUAL MEETING AND EXPOSITION 5 Exhibit Information Display Guidelines and Exhibit Hall Schedule

Requirements SATURDAY, JULY 18, 2015 All exhibit personnel are expected to make A complete set of display guidelines and 11:00 AM – 5:00 PM Installation travel arrangements requirements will be included in your in accordance with exhibitor services manual, which will be SUNDAY, JULY 19, 2015 the official exhibit hall emailed to exhibitors in April 2015. The 8:00 AM – 5:00 PM Installation schedule. As a courtesy information below is to give you a preliminary to other exhibitors brief overview of the guidelines. Please refer MONDAY, JULY 20, 2015 and all conference to the exhibitor services manual for details. 7:00 AM – 9:00 AM Installation attendees, exceptions to installation and other Educational sessions, exhibits, and 9:00 AM – 11:00 AM Show Management Booth Inspection dismantle times will registration will be held in the Venetian 11:00 AM – 2:00 PM Hall Open (lunch served in the hall for attendees) not be allowed on the Resort Hotel Casino. basis of flight times 11:30 AM – 11:45 AM HOT SPOT! Drawing or any other travel Venetian Resort Hotel Casino 12:45 PM – 1:00 PM HOT SPOT! Drawing arrangements made by an exhibiting company 3355 Las Vegas Boulevard South TUESDAY, JULY 21, 2015 Las Vegas, NV 89109 or any employee of that 11:00 AM – 2:00 PM Hall Open (lunch served in the hall for attendees) exhibiting company. Exhibits will be in Exhibit Hall A in the 11:30 AM – 11:45 AM HOT SPOT! Drawing Sands Expo Center. NOTE: Aisle carpet 12:45 PM – 1:00 PM HOT SPOT! Drawing will be removed beginning at 2:00 WEDNESDAY, JULY 22, 2015 PM on Wednesday, General Service Contractor 11:00 AM – 1:30 PM Hall Open (lunch served in the hall for attendees) July 22. Empty crate/ container return will Freeman is the official General Service 11:30 AM – 11:45 AM HOT SPOT! Drawing begin approximately Contractor for AHRA 2015 and will provide 12:45 PM – 1:00 PM HOT SPOT! Drawing at 2:30 PM and take all services in the exhibit area. Complete 1:30 PM – 10:00 PM Dismantle approximately four information, instructions and schedule of hours to complete. prices regarding shipping, drayage, labor THURSDAY, JULY 23, 2015 for installation and dismantling, electrical service, furniture, etc., will be included 8:00 AM – 10:00 AM Dismantle in the exhibitor services manual to be forwarded from Freeman in April 2015. These hours are tentative and subject to change. If the official exhibit hall Exhibitors are responsible for all information schedule changes, all exhibitors will be notified in writing. A final schedule will provided in the exhibitor services manual. be included in your Exhibitor Services Manual and posted (when available) on the AHRA website at www.ahraonline.org/2015exhibits.

ISLAND BOOTHS: An Island Booth is any size booth exposed to aisles on all four sides. Island booths may use the entire cubic content of the space up to 20’ in height, including the top of any hanging signage or internal structural displays. Any hanging signage will be hung at 20’ from the floor to the top of the sign. Approval for the use of Hanging Signs & Graphics should be sent to the AHRA Exhibits Manager by no later than June 19, 2015.

LINEAR BOOTHS: Linear Booths have only one side exposed to an aisle and are arranged in a series along a straight line. They are also called “in-line” booths. All linear booths are arranged in increments of 10’ wide by 10’ deep. The maximum back wall height is limited to 8’. A Corner Booth is a Linear Booth exposed to aisles on two sides. All other guidelines for Linear Booths apply. Regardless of the number of Linear Booths utilized (i.e. 10’x20’, 10’x30’, 10’x40’, etc.) display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8’ is allowed only in the rear half of the booth space, with a 4’ height restriction imposed on all materials in the remaining space forward to the aisle. Note: when three or more Linear Booths are used in combination as a single exhibit space, the 4’ height limitation is applied only to that portion of exhibit space which is within 10’ of an adjoining booth.

PENINSULA BOOTHS: Peninsula booths, also known as Endcap booths are NOT permitted.

SPLIT ISLAND BOOTHS: Split island booths are NOT permitted.

ALL BOOTHS must be carpeted. Your booth package does NOT include carpet. It can be ordered through Freeman, the official general service contractor. Booth carpeting, furniture, lighting, electric, Internet, phone, etc. are not included and must be purchased separately by the exhibitor. Order forms will be included in the exhibitor services manual, which will be emailed in April 2015.

6 EXHIBITOR PROSPECTUS www.ahraonline.org/2015exhibits Housing, Event & Staff Meetings Housing AHRA BOOTH TRAFFIC BUILDERS Venetian Resort Hotel Casino 3355 Las Vegas Boulevard South 1. Hot Spot–Our Most Popular Feature! Las Vegas, NV 89109 Up to 30 exhibitors can designate their booth as a “Hot Spot.” Attendees have 6 chances to win a AHRA RATE: $193 single/double $300 cash drawing by being in the right booth— For reservations, please call 1-866-659-9659 and ask for the your booth—at the right time. During 3 designated American Healthcare Radiology Administrators (AHRA) rate. 15-minute periods (2 drawings each day), show These rates are available until June 28, 2015, or until the block is management will randomly call out two of the hot exhausted, whichever is first. Reservations may also be made online. spot booth numbers. All attendees standing in those booths when the numbers are called will be eligible For group reservations of 10 or more rooms, exhibitors must sign a to win $300 right there in the booth. There are only separate sub-block contract with the Venetian Resort Hotel Casino. To 30 “Hot Spots” available and this traffic builder reserve a housing sub-block for your group, please contact Jared Kunitake always sells out, so sign up early by checking off the at [email protected] or 702-414-4757. Group reservations must “Hot Spot” box on your exhibit application! be received by May 28, 2015.

2. Product Showcase Passport – limited to 15 companies What a better place than AHRA Annual Meeting and Exhibitor Hospitality Event & Staff Meetings Exposition to launch a new product or showcase and existing one? Showcase your product and All meeting space requests for exhibitor hospitality events or staff draw attendees to your booth by participating in meetings must be approved by show management. Send requests the inaugural AHRA Product Showcase Passport. to [email protected]. Space in the Venetian Attendees need to visit 10 of the participating Resort Hotel Casino is available on a first-come, first served basis. companies and receive a company signature on their Once the meeting request is approved, hotel contact information will passport to be entered to win a $500 cash prize. be forwarded. Do not contact the hotel directly for space. The hotel will not release space without approval from show management.

AHRA 43RD ANNUAL MEETING AND EXPOSITION 7 Important Dates

March 1, 2015 Deadline to Receive Sponsor Recognition in Meeting Registration Brochure

April 2015 Exhibitor Services Manual Emailed to Exhibitors

May 8, 2015 Final Booth Payment Due (invoices will be emailed one month prior)

May 28, 2015 Deadline to Reserve Group Housing

June 2, 2015 Deadline to Receive Sponsor Recognition in Onsite Meeting Notebook Exhibitor Directory Entry Due for the On-Site Exhibitor Directory June 2, 2015 (instructions on how to submit will be in your service manual) June 18, 2015 * Advance Shipping Begins Rented Pre-Show Attendee List Distributed (the order form for the June 19, 2015 pre-show list will be in the exhibitor services manual) June 28, 2015 Deadline for Discount Room Rate at the Venetian Resort Hotel Casino

July 10, 2015 Advance Shipping Ends

July 18, 2015 First Day of Installation and On-Site Shipping Begins

July 20, 2015 Grand Opening

July 22, 2015 Last Show Day/Dismantle Begins AHRA Exhibitor Point System

A point system will be used as guidance for the assignment of booth space each exhibitor has requested. Points will be accumulate for ten years. Beginning the eleventh year, the first year will drop off. Commencing with 2015 the criteria below will be used to calculate your company’s points. In the event that companies have the same number of points going into their booth selection assignments, the date exhibit application was received will be used as a tie breaker. Booth size points will be the only points to roll over each year.

Annual Meeting Priority Points Each Year Exhibited at the Annual Meeting: 2 points for initial 10 x 10 Booth Size: 1 point per every 10 x 10 Additional Earning Opportunities Exhibit at AHRA Spring or Fall: 1 point per meeting; 3 points for exhibiting at both Sponsorship of Spring or Fall: 5 points per meeting sponsored AHRA Annual Sponsorship: 1 point per every $1,000 spent. Fraction of points will be awarded for companies who sponsor a portion of the $1000. Ex: $1750 sponsorship = 1.75 points Completing Annual Meeting Exhibitor Survey: 3 points Education Foundation/ 5 Star/Chairman: 35 points Excellence Campaign Sponsors: 4 Star/President: 27 points 3 Star/Directors: 20 points 2 Star/Benefactors: 13 points 1 Star-Friend/Friends: 6 points Note: If a company is both an EF and an Annual sponsor they will receive points for both levels Deduction of Points: Early Dismantle early on show site: -4 points Companies who miss a year, or who have not -3 points consecutively exhibited beginning in 2015:

8 EXHIBITOR PROSPECTUS www.ahraonline.org/2015exhibits AHRA Application & Contract for Exhibit Space AHRA 2015 Annual Meeting & Exposition • July 19-22, 2015 • Venetian Resort Hotel Casino • Las Vegas, NV RETURN TO: 2015 AHRA Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170 Fax: (703) 964-1246 • [email protected] EXHIBITOR INFORMATION (As it will be listed in official publications) BOOTH TRAFFIC ENHANCER SIGN-UP q Yes, we want to be a Hot Spot booth! Company name: Cost is $300 per exhibiting company (not per booth).

Street Address: q I would like to sign up for the Product Showcase Passport Cost is $185 per exhibiting company (not per booth). City, State, Zip: PRODUCT CATEGORIES Please mark no more than 3 appropriate categories that describe Web site Address: your company or product. Your choices will be used to classify your company in the onsite Exhibitor Directory and on the AHRA Web site.

Phone: q Breast Imaging q Electronics & Information q Mammography q Computed Tomography Systems Services q Nuclear Medicine q q Equipment Repair/Refurbished q Email: Consulting Publishing q Contrast Agents, Drugs Equipment Sales q Quality Assurance/Control & Pharmaceuticals q Film & Image Management: PACS & Radiation Safety Primary Contact Information (for show management use only) q Darkroom Equipment q Film: Screen Systems, q Radiography & Supplies Cassettes & Viewers q Staffing/Employment Services Contact Name: q Department Management q Financial/Leasing Company q Teleradiology q Dicom Compliant Systems q Interventional Radiology & q Therapeutic Radiology Special Procedures Title: q Educational Services q Ultrasound q Magnetic Resonance q Other: My address: q Same as above or q Alternate: PAYMENT Return this application and contract with a deposit of 50% of the total cost of the requested exhibit space and any additional items (Hot Spot, etc.). Once AHRA receives the deposit, space will be assigned, and a confirmation copy will be returned for final payment. The balance of your payment will be due on or before May 8, 2015. Purchase of exhibit space after May 8, 2015 must be accompanied by payment for the entire cost of the exhibit space Phone: requested. All payments must be made in US funds, drawn on US banks, payable to the American Healthcare Radiology Administrators. Checks not drawn on US banks will be returned. Email: Calculate your payment Booth Cost BOOTH PRICES Hot Spot Booth Space: $20.50 per square foot Corner Premium: $100.00 per corner booth Total Fees BOOTH SELECTION 50% Deposit (must be included to reserve space) The numbered booths are hereby defined as specified in the Exhibitor Balance Due (due on or before May 8, 2015) Prospectus floor plan, and include an 8-foot-high back wall covered with flameproof material and 2 sidewalls. One identification sign per exhibiting Payment Method company will be provided. No additional materials or services will be q Check for $ ______enclosed furnished by AHRA. Please select 5 scattered locations. Refer to the exhibit hall floor plan and record your first5 choices below. Please check Please charge $ ______to my q Visa q MasterCard q American Express the AHRA Web site at www.ahraonline.org/2015floorplan for regular floor plan updates before submitting this application. Booth space will not be granted unless submitted by the applicant on the official application and Card # contract for exhibit space. Please list your booth selection, in order of choice: Exp. Date / CVV Code 1st 2nd 3rd Authorized Signature 4th 5th CANCELLATION POLICY Any exhibitor who cancels all or part of purchased booth space on or prior to March 2, 2015 will receive a full refund, less a $100 administrative fee. Total square footage: Any exhibitor who cancels all or part of purchased booth space between March 3-17, 2015 (inclusive) will not receive a refund and AHRA will retain as liquidated damages all monies Booth cost (square footage x $20.50): paid. If cancellation in whole or part is made after March 18, 2015 the exhibitor shall be liable (standard booth size 10’x10’ or 100 square feet) to AHRA, as liquidated damages, for the unpaid balance of the total rental value of the space cancelled. Cancellation request must be submitted in writing to the AHRA Exhibits Manager. Corner Premium ($100 per corner booth; island booths add 4 corners): Total Booth Cost: AUTHORIZATION Exhibitors agree to abide by the AHRA 2015 Exhibitor Rules and Regulations, a copy of which is included in the Exhibitor Prospectus and made a part of this Location: If you would like to be near another vendor, or wish to be located away application and contract by reference and fully incorporated herein. If this application and from a specific vendor, please list specific companies (not general industries or contract has not been received, properly signed, and accompanied by a 50% deposit, and if products types) from which you wish to be separated. Please note that while AHRA final payment is not received by May 8, 2015, this application and contract may be declared will make every effort to accommodate your request, guarantees cannot be made. null and void so that space may be reassigned. The initial 50% deposit will not be refunded. When you request separation from another company, AHRA will try not to put you All applications must be signed in order to confirm booth reservations. We agree to abide by immediately adjacent to or across from the other company, but you might be in the all rules and regulations governing the exposition as enclosed and which are a part of this same aisle or general vicinity as that company. It is the sole responsibility of the application. Acceptance of this application by show management constitutes a contract. exhibitor to list a companies from whom they wish to be separated. If a competing company is not explicitly listed in this section, AHRA bears no responsibility for keeping their booth separate from yours. Exhibitor’s Authorized Signature

Title Date Exhibit Rules and Regulations

1. Official Exhibit Schedule 12. Exhibitor’s Personnel Saturday, July 18 Tuesday, July 21 Exhibitor badges will be made available to the official company representatives for distribution to exhibitor personnel. The official 11:00 am – 5:00 pm Installation 11:00 am – 2:00 pm Hall Open AHRA badge must be worn whenever a representative is in the exhibit hall. All personnel representing the exhibitor or his or her Sunday, July 19 Wednesday, July 22 agents on the exhibit floor during installation and dismantling must be properly identified. Each exhibit must be fully operational 8:00 am – 5:00 pm Installation 11:00 am – 1:30 pm Hall Open and staffed during the open exhibit hours as defined in rule 1. Booths should be manned by company specialists who are qualified 1:30 pm – 10:00 pm Dismantle to discuss details of their company’s products or services. Distribution of advertising material and souvenirs must be confined to Monday, July 20 Thursday, July 23 the exhibitor’s booth. Canvassing or distribution of advertising material or souvenirs in the exhibit hall by representatives of non- 7:00 am – 9:00 am Installation exhibiting firms is strictly forbidden. Selling of merchandise on the exhibit floor is strictly prohibited. 11:00 am – 2:00 pm Hall Open 8:00 am – 12:00 pm Dismantle This schedule is tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors 13. Sound Devices and Lighting and other Presentation Devices will be notified in writing. All exhibit personnel are expected to make travel arrangements in accordance with Public address, soundproducing or amplification devices that project sound must be conducted or arranged so that the noise the official exhibit hall schedule. As a courtesy to other exhibitors and all conference attendees, exceptions resulting from the demonstration will not annoy or disturb adjacent exhibitor and their patrons, nor cause the aisles to be blocked. to installation and other dismantle times will not be allowed on the basis of flight times or any other travel Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Noise arrangements made by an exhibiting company or any employee of that exhibiting company. levels must be held to an 80-decibel maximum at all times. Show Management will monitor the 80-decibel regulation on-site. If an exhibitor is in violation of the 80-decibel regulation, they will receive one warning. If the exhibitor continues to operate noisemaking 2. Show Management exhibits in excess of 80-decibels after the first warning, Show Management reserves the right to cut the power of the offending The exhibition is organized and managed by AHRA. Any matters not covered in these Rules and Regulations mechanism, or otherwise ensure the noisemaking mechanism is shut off. Any expenses incurred in this instance will be the sole are subject to the interpretation of the AHRA Board of Directors and the AHRA Executive Director or his or her responsibility of the exhibitor. designee, and all exhibitors must abide by their decisions. Exhibitors must comply with the Venetian Resort Hotel Casino procedures. The Show Management shall have full power to interpret, amend, and enforce these rules 14. Handout Materials and regulations, provided any amendments, when made, are brought to the notice of exhibitors. Each exhibitor, Promotional give-aways and exhibitor prize drawings will be permitted. All materials and prizes must have prior approval by AHRA. All for himself and his employees, agrees to abide by the foregoing rules and regulations and by any amendments or hand-out materials are expected to be of professional nature. AHRA reserves the right to disallow any material that it believes to be additions thereto in conformance with preceding sentence. inappropriate. Send samples to: AHRA Exhibits Manager, 512 Herndon Parkway, Suite D, Herndon, VA 20170 by June 22, 2015. 3. Assignment of Booth Space 15. Solicitation of Exhibitors Exhibit space will be assigned on a first come-first served basis beginning August 18, with priority given to No persons will be permitted in the exhibit hall for the purpose of soliciting advertising or other exhibit space without the express sponsors and previous exhibitors until September 30, 2014. Applications received without a 50% deposit will written permission of AHRA. not be processed. 16. Fire, Safety and Health 4. Installation and Dismantle of Exhibits The exhibitor assumes all responsibility for compliance with local, city and state ordinances and regulations covering fire, safety Show Management reserves the right to fix the time for the installation of a booth prior to the Show opening and and health. All exhibit equipment and materials must be located within the booth. Only fireproof materials may be used in for its removal after the conclusion of the show. Under no circumstances will the addition to or removal of any displays and the exhibitor must take all necessary fire precautions. No combustible material will be stored in or around exhibit portion of an exhibit be permitted during show hours. All booths must remain intact until the close of the show. booths. Installation must occur only during the installation times designated in the Exhibitor Prospectus. All booths 17. Labor must be properly installed, fully operational and show-ready no later than 9:00 am on July 20, 2015 for the final Rules and regulations for union labor are made by the local unions and may change at any time. Where union labor is required inspection of the exhibit hall by show management. Dismantle may not begin until after 2:00 pm on July 22, because of building or contractor requirements, it will be necessary for the exhibitor to comply with these regulations. Information 2015, and must be completed by 12:00 pm on July 23, 2015. Early dismantle and/or removal of an exhibit may regarding specific regulations that are applicable may be obtained from the official contractor. Displays, painters, carpenters, result in the loss of exhibit privileges for future shows. The hours in Rule 1 are tentative and subject to change. electricians, and other skilled labor can be arranged through the official contractor at established rates. Labor order forms will be If the official exhibit hall schedule changes, all exhibitors will be notified in writing. Exhibitors are expected to included in the Exhibitor Services Manual. make travel arrangements in accordance with this schedule. If erection of any exhibit has not started by 8:00 am on Monday, July 20, 2015 the AHRA Exhibits Manager or his or her designee shall order the exhibit to be 18. Storage erected and the exhibitor billed for all charges incurred. Each exhibitor will complete arrangements for removal The exhibitor should make arrangements with the contracted decorator for storage of packing boxes and crates during the of his or her material from the Venetian Resort Hotel Casino in accordance with the instructions provided in the exhibition. AHRA assumes no responsibility for damage or loss of packing boxes or crates. Exhibitor Services Manual. All material must be packed and ready for shipment by 12:00 pm on July 23, 2015. 19. Food and Beverage Any material not called for by said time and date will be shipped at the exhibitor’s expense, by a carrier selected Exhibitor distribution of food and beverages for consumption in the building is prohibited, except with written permission from Show by the official drayage contractor. No one under the age of 18 will be permitted on the exhibit floor during Management. All requests must be submitted in writing. installation and dismantle hours. 5. Failure to Occupy Space 20. Liability and Security AHRA makes no warranty, expressed or implied, that security measures will avert or prevent occurrences that may result in loss or Space not occupied by 8:00 am on Monday, July 20, 2015, will be forfeited by exhibitors and their space may be resold, reassigned or used by the exhibit management without refund. damage. Each exhibitor must make provisions for the safeguarding of his or her goods, materials, equipment and display at all times. AHRA will not be liable for loss or damage to the property of exhibitors or their representatives or employees from theft, fire, accident 6. Rates, Deposits and Refunds or other causes. AHRA will not be liable for injury to exhibitors or their employees or for damage to property in their custody, owned or Space will be rented at the rate of $20.50 per square foot in accordance with the application form, with a controlled by them, which claims for damages, injury, etc., may be incident to or arise from, or be in any way connected with their use $100.00 additional charge for each corner assigned. All free-form (island) exhibits are assessed a charge for or occupation of display space, and exhibitors will indemnify and hold harmless against such claim. four (4) corners. No application will be processed or space assigned without a deposit in U.S. funds in the amount of 50% of the total cost. Space must be fully paid for by May 8, 2015. If assigned space is not paid The exhibitor assumes all liability for any damage to the facility’s floor, walls, lighting fixtures, etc. as a result of exhibitor negligence. for by May 8, 2015, it may be reassigned at the discretion of Show Management. Any exhibitor who cancels The exhibitor will abide by and observe all laws, rules, regulations and ordinances of any government authority and of the contracted all or part of purchased booth space on or prior to March 3, 2015, will receive a full refund, less a $100.00 facility. The exhibitor will pay and save AHRA, its Board, members, staff, and representatives, and the Venetian Resort Hotel Casino administrative fee. Any exhibitor who cancels all or part of purchased booth space between March 3-17, 2015 harmless from any and all damages, loss or liability of any kind whatsoever resulting from injuries to persons or property occurring (inclusive) will not receive a refund and AHRA will retain as liquidated damages all monies paid. If cancellation within the Venetian Resort Hotel Casino or property adjacent thereto occasioned by any act, neglect, or wrongdoing of the exhibitor in whole or part is made after March 17, 2015 the exhibitor shall be liable to AHRA, as liquidated damages, for or any of its officers, agents, representatives, guests or employees, invitees or other persons permitted by the exhibitor upon the the unpaid balance of the total rental value of the space cancelled. Cancellation request must be submitted in premises, and the exhibitor will at its own cost and expense defend and protect AHRA, the Venetian Resort Hotel Casino against any For current availability, visit: writing to the AHRA Exhibits Manager. and all such claims or demands. 7. Contractor Services Each exhibitor shall be responsible for securing and maintaining the following insurance coverages at the exhibitor’s expense: An official contractor will provide all services in the exhibit area. Complete information, instructions and (a) Workman’s compensation insurance coverage for exhibitor’s employees which shall be in compliance with the laws of Las schedule of prices regarding shipping, drayage, labor for installation and dismantling, electrical service, Vegas; (b) Commercial general liability insurance with policy limits of $1,000,000 for combined single limit coverage to include: furniture, etc., will be included in the Exhibitor Services Manual to be forwarded from the official contractor comprehensive form, premises/operations, contractual, broad form property damage and products/completed operations, http://www.conferencemanagersforms.com/fx/Ahra15 in April 2015. An exhibitors’ service center will be maintained during applicable hours to facilitate services providing for terms of coverage to be effective from on or before July 18, 2015 through July 23, 2015, which shall include requested for additional needs of exhibitors. Under no circumstances will AHRA or Venetian Resort Hotel Casino exhibitor’s move in and move out. Such insurance shall cover any and all damage or injury to any and all persons arising out of assume responsibilities for loss or damage to goods consigned to the official contractor. Advance shipments such person’s attendance at the exhibitor’s exhibit during the term of the AHRA 2015 Annual Meeting and Exposition. (c) Other of exhibit material must be made to official contractor as specified in the Exhibitor Services Manual. Should insurance: Each exhibitor acknowledges that it is responsible for obtaining any additional insurance coverage solely at its own any shipments not be made as specified in the manual, it will be removed by the official contractor and stored expense, in such amounts as it deems appropriate to comply with its obligations hereunder and for its own protection. until the hall is ready to accept materials for the exhibition and all costs involved will be charged to exhibiting 21. Trademarks company. Exhibitors are responsible for all information provided in the Exhibitor Services Manual. AHRA will be held harmless for any trademark, trade name, copyright or patent infringement on any printed materials belonging to 8. Arrangements of Exhibits or distributed by any exhibitor. Use of the Venetian Resort Hotel Casino logo, design, trademark, trade name, patent, copyrighted Any portion of an exhibit that obstructs the view, interferes with the privileges of other exhibitors, extends work or symbol must be approved in writing by the Venetian Resort Hotel Casino marketing department. For more information call: beyond the designated booth space or for any reason becomes objectionable, must be immediately modified 702-414-1000. or removed by the exhibitor. The show management reserves the right to inspect the quality of the appearance 22. Photographing of Exhibits of each booth prior to show opening. Where necessary, masking drape will be placed to cover unsightly wires, Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to unfinished backwalls, etc. at the exhibitor’s expense. or photographing or videotaping its exhibit. The taking of pictures, other than by the official photographer, is expressly prohibited 9. Booth Design during setup, dismantling and non-exhibit hours. Cameras will not be allowed on the exhibit floor. The use of a camera cell phone is Each exhibitor will be provided with an official Exhibitor Services Manual. The Exhibitor Services Manual prohibited during the above mentioned hours. Only the exhibitor may grant permission to have its exhibit photographed, videotaped, describes the type and arrangement of exhibit space and the standard equipment provided by Show or an audio presentation taped, during exhibit hours. No exhibitor shall deny any reasonable request from Show Management or the Management for booth construction. All booth space must be arranged and constructed in accordance with the official photographer to photograph the exhibit from outside the perimeter of the booth. guidelines, provisions, and limitations contained in the Exhibitor Services Manual. In the sole opinion of Show 23. List Publications Management, any exhibit that fails to conform to the Exhibitor Services Manual guidelines or the provisions set The list of AHRA exhibitors, in whole or in part, shall not be published other than in AHRA official publications. forth herein, such exhibit will be prohibited from functioning at any time during the exhibition. 24. Facility Use Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by All public function space in the Venetian Resort Hotel Casino is controlled by AHRA. No function space will be released to demonstrations or other promotions. All demonstrators or other promotional activities must be confined to the exhibiting firms or other commercial firms for social functions without the permission of Show Management. Good taste and limits of the exhibit space. Sufficient space must be provided within the exhibit space for the comfort and safety conformity to the purposes of the meeting must prevail. Showing of equipment or product presentations to registered members or persons watching demonstrations and other promotional activities. Island booths are restricted to 20’ in or guests of AHRA by exhibiting firms other than on the exhibit floor during the stated hours (see Rule 1) is expressly prohibited. height. All booths must be carpeted. Exhibiting companies are responsible for furnishing, cleaning and carpeting their booths. Any booth(s) not carpeted by 8:00 am on July 20, 2015, will be carpeted by Show Management at 25. Violations the exhibitor’s expense. All exhibits must comply with the public accommodation provisions of the Americans AHRA may at its discretion take away all or part of future exhibiting privileges for violations of the Rules and Regulations. In addition, with Disabilities Act of 1991(ADA). Any exhibit with raised flooring must be ramped. violation of any of these Rules and Regulations by the exhibitor or his or her employees or agents shall at the option of AHRA forfeit 10. Subleasing of Space the exhibitor’s right to occupy space and such exhibitor shall forfeit to AHRA all monies paid or due. Upon evidence of violation, Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may AHRA may take possession of the space occupied by the exhibitor, and may remove all persons and goods at the exhibitor’s risk. not display goods or services other than those manufactured or regularly distributed by them. The exhibitor shall pay all expenses and damages that AHRA may incur thereby. 11. Conduct 26. Severability All exhibits will be to serve the interest of the AHRA members and will be operated in a way that will not detract All agreements and covenants contained herein are severable, and in the event any of them shall from other exhibits, the exhibition, or the meeting as a whole. Show management reserves the right to request be held to be invalid by any competent court, this agreement shall be interpreted as if such valid the immediate withdrawal of any exhibit that AHRA believes to be injurious to the purpose of AHRA. Management agreements or covenants were not contained herein. reserves the right to refuse to admit to and eject from the exhibit building any objectionable or undesirable person 27. Contact or persons. The use of sideshow tactics or other undignified methods considered by AHRA to be objectionable are For more information, please contact: AHRA Exhibits Manager expressly prohibited in the exhibition area and in any meeting room. The purpose of the exhibition is to further the 512 Herndon Parkway, Suite D, Herndon, VA 20170 education of meeting attendees through product and service displays and demonstrations. Products or services Phone: (703) 964-1240 Fax: (703) 964-1246 exhibited must be pertinent to the attendees’ professional interest. AHRA reserves the right to restrict sales [email protected] activities that it deems inappropriate or unprofessional.

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ENTRANCE

AHRA 43RD ANNUAL MEETING AND EXPOSITION 11 the association for medical imaging management 43rd Annual Meeting and Exposition | 512 Herndon Parkway, Suite D | Herndon, VA 20170

Past AHRA Annual Meeting Exhibitors *Is YOUR Competitor on this List?*

3-DISC Americas CAN HealthPro Global Net Access MD Publishing, Inc. PACSGEAR Shared Medical Services 3DR Laboratories Canon USA Inc. GMI Med Care Solutions PACSHealth Shimadzu Medical Systems USA 3M Health Information Systems Capstone Radiology Guerbet, LLC MedAssets Panacea Healthcare Solutions, Inc. Siemens Healthcare A+ Medical Company, Inc. CardioServ Health Data Management Medical Contracting Services Inc. Paramed Medical Systems, Inc. SKY FACTORY Absolute Imaging Solutions Carestream Health, Inc. Health Imaging Medical Dealer PartsSource Softek Solutions, Inc. Acuo Technologies Celtic Leasing Health Record Services (HRS) Medical Equipment Refinishing Patient Prompt Sonora Medical Systems Inc. ADVANCE Chi Solutions, Inc. Healthpac Computer Systems, Inc. Systems, Inc. PCI Medical Sony Electronics, Inc. Advanced Data Systems Claron Technology Inc HI-IQ Medical Imaging Innovations Pearltec AC Sorna Corporation Advanced Health Education Center Clear Image Devices LLC Hit Application Solutions Medical Imaging Solutions peerVue, Inc. Sourcecorp HealthSERVE Advanced Imaging CodeRyte Hitachi Medical Systems International PenRad Technologies Source-Ray Inc. Advanced Medical Resources Coding Strategies Inc. / Coding America, Inc. Medical Learning Inc. PETNET Solutions Southeast X-Ray, Inc. Advanced Mobility Specialty Vehicles Metrix Inc. Hologic Medical Staffing Network Philips Southeastern Overread Services Aegys CODONICS Horizon USA MedInformatix, Inc. Phoenix Management Group Southwest Medical Resources AFC Industries, Inc. Coeur, Inc. HoverTech International MedLearn (Medical Learning Inc.) Physicians Business Network, Inc. SpeechCheck, Inc. Agfa Healthcare Columbus Healthcare Products IAMERS Mednovus, Inc./SAFESCAN Planmed, Inc. Spok Air Products Communications & Power Industries iCAD, Inc. Imaging Systems Platinum Medical Imaging St. Jude Children’s Research AllegiantMD Canada, Inc. iCRco, Inc. MedPro Imaging Porteck Hospital Alliance Imaging, Inc. Conquest Imaging Imaging Economics MEDPRO SOLUTIONS Precise Biomedical Sunset Radiology, Inc. Allocade Covidien Imaging Solutions MedPro Staffing Primordial Design Surgical Tables, Inc. ALLParts Medical CRA Credential - RACC Image Retrevial Services Medquest Associates ProScan Reading Services Swearingen Software, Inc. allRadiology Solutions, LLC CS Medical Imaging On Call MEDRAD, Inc. Protech Leaded Eyewear, Inc. Swissray International, Inc. AMCOM Software CUATTRO, LLC Imaging Technology News Meta Imaging Solutions ProtonPACS/Radsource Tandem Medical Equipment, Inc. American College of Radiology Custom Medical Design Group Imalogix MetalQuest Provista Inc. Technical Prospects, Inc. American Radiology Resource, LLC Customer Feedback Systems IMEDCO America Ltd Metrasens Ltd QGenda.com TeleVox Software Inc. American Radiology Solutions DatCard Systems, Inc. Imix Americas Mindways Software, Inc Quantum Medical Imaging TeraRecon, Inc. American Society of Radiologic DBRS Medical Systems IMSI-Integrated Modular Systems, Inc. MinXray, Inc. Quantum Medical Radiology, PC The Coding Network, LLC Technologists Del Medical INFINITT North America Mirion Technologies Dosimetry Quest International The Electronic Whiteboard AMICAS, Inc. Desert Radiologists Insight Health Solutions Services Division RadCare The Joint Commission AMN Healthcare DEXA Solutions InSight Healthcare Information MIT, Inc. Radiological Imaging Technology TIMS Medical AMS Store and Shred LLC DiagnosTemps Systems Mobile Conversions International Radiological Imaging Services of PA Titan Medical Group, LLC AMX Solutions, Inc. Diagnostic Imaging Insight Imaging Molecular Imaging Technologies Radiology Associates of Tampa Toshiba Medical Systems Ampronix, Inc. Diagnostic Radiology and Integrated Modular Systems, Inc. Mobile Interim Solutions Radiology Business Journal Totoku / U S Electronics Inc Analytical Informatics, Inc. Oncology Services Intelerad Medical Systems Mobile X-Ray Solutions, Inc. and Imagingbiz TriMedx ApronCheck.com Dicom Grid Incorporated Montage Healthcare Solutions, Inc. Radiology Business Management Trisonics, Inc. Aramark Healthcare Technologies Dicom Solutions, Inc. InterMed X-Ray, Inc. MRI Pad (Evolve Technologies) Association (RBMA) Troff Medical Services Aris Radiology Digital Mobil X-Ray Solutions, Inc. IntelliSound, Inc. MRIaudio Radiology Business Solutions TXR Tingle X-Ray Armada Medical Marketing Digitec Medical Intersocietal Accreditation National Brand and Tag Co. Radiology Coding Certfication Board U.S. Radiology On-Call Ascendian Healthcare Consulting DMS Health Technologies Commission Nationwide Imaging Services, Inc. Radiology Management Unfors RaySafe, Inc ASD Healthcare Dolbey Intuitive Imaging Informatics, LLC Nemoto Kyorindo, Inc. Radiology Today Universal Digital Resources, LLC Athenahealth DOTmed.com, Inc. Invivo Neusoft Medical Systems, USA, Inc. Radon Medical Imaging Universal Medical Resources, Inc. Atirix Medical Systems Double Black Imaging Iradimed Corporation New Age Innovations, Inc Radisphere National US Electronics Atlantis Worldwide LLC DR Systems, Inc. JDI Solutions NHD, Inc Radiology Group US Teleradiology Atlas Medical Technologies Dunlee-Division of Philips Healthcare Kaiser Permanente NightRays, PA RADMAX, Ltd. Varian Medical Systems/Interay AttenuTech/Davis lead Aprons Eastern Diagnostic Imaging, Inc. KenQuest Medical NightShift Radiology RamSoft, Inc. Vesta Teleradiology Aureus Medical Group Echoserve, Inc. Keystrokes Transcription Service North American Recovery Rayence, Inc. Virtual Radiologic (vRad) Aurora Imaging Technology, Inc. Eclipse Medical Imaging Konica Minolta Medical Imaging Nova Biomedical Rays Virtual Environments AVOCA eHealth Technologies Kopp Development, Inc. NovaMed Corporation RC Imaging VISTA Staffing Solutions Avreo, Inc. EMCare / Rays Kubtec Technologies, Inc. NovaRad Corporation RCCB Vital A Toshiba Medical Systems aycan Medical Systems Elsevier KUBTEC X-RAY Nuance RedRick Technologies, Inc. Group Company AZE of America, Ltd. Engineering & Network Systems Lakeland Healthcare Group Numed, Inc. Regents Health Resources, Inc. Vital Images Barco, Inc. EOS Imaging Landauer Medical Physics Olypus Imaging America, Inc. Reina Imaging VIVID IMAGING Barrington Medical Imaging, LLC Equipment Placement Services Laurel Bridge Software, Inc. OneMedNet Corp Remedy Medical Systems, LLC Viztek, Inc. Bay Shore Medical Esaote Legacy Health ONI Medical Systems Remetco, Inc. Volpara Solutions Bayer HealthCare ETIAM CORP. Legacy Medical Imaging Online Radiology Medical Group RemitDATA, Inc. VuCOMP, Inc Bayer HealthCare – Multi Vendor ETS-Lindgren LG Medical Technologies, Inc OnPoint Medical Diagnostics Resources On Call Weber State University Service Faxitron Lifepoint Informatics ONRAD, Inc. Ridge Medical Imaging West Physics Consulting BBC Constructiongroup, Inc. Faxitron Bioptics lifeIMAGE OpenTempo Riverain Medical XR Medical BD Medical Faxitron X-Ray, LLC LocumTenens.com Optasia Medical Inc. Rochester Cassette Sales & Service X-Ray Recycling Solutions Bear Facts Entertainment Feedbackstat M*Modal Optimal IMX RSI Medical Staffing X-ray Repair & Sales, Inc. Beekley Corporation Featherlite Trailers MagnaServ Inc. Optimal Radiology rt image Xybix Systems Inc. Bio-Optronics, Inc. First Source, Inc. MagResource LLC Orion HealthCorp Sage Health Management YOOSCAN BIOPTICS Flaghouse MagView Information Systems OrthoScan, Inc. Solutions, Inc. Zetta Medical Technologies, LLC Block Imaging International, Inc. Foundation Radiology Group Mallinckrodt Pharmaceuticals Outpatient Imaging Affiliates Samsung Electronics ZHealth Publishing Blue Ridge X-Ray Co. Franklin & Seidelmann Mammography Reporting System, Inc. Oxford Instruments Service, LLC Sapheneia America Ziosoft Bracco Diagnostics Inc. FUJIFILM Medical Systems USA Marquis Medical, LLC P M G – The Physicians’ Billing ScanMed of Resonance Zonare Medical Systems BRIT Systems Inc. GE Healthcare Mass Medical Storage Specialists Innovations, LLC Zotec Partners Burlington Medical Supplies Genesis Medical Imaging, Inc. Masterplan Pacesetter Medical Imaging/ Sectra North America, Inc. C&G Technologies, Inc. Genesis Medical Staffing, Inc. MAVIG GmbH Fischer-Giotto Shared Imaging, LLC For a complete listing contact [email protected]