EXHIBITOR PROSPECTUS AHRA 43rd Annual Meeting & Exposition July 19-22 Venetian Resort Hotel Casino Las Vegas, NV http://www.ahraonline.org/2015exhibitors Contents Annual Meeting Attendee Demographics . .3-4 Exhibit Booth Package . 5 Exhibit Information . 6 Housing, Event & Staff Meetings . .7 Important Dates . 8 AHRA Exhibitor Point System . .8 Application to Exhibit . 9 Rules & Regulations . 10 Floor Plan . 11 Past Annual Meeting Exhibitors . .12 Why Exhibit? AHRA’s 2015 Annual Meeting and Exposition will offer you many exciting and productive opportunities to showcase your products and services to the most influential decision-makers in medical imaging today. You’ll be able to visit face-to-face with current customers and meet prospective ones. And, of course, AHRA provides the perfect venue to launch new products and of exhibitors agreed having gain real visibility. the exhibit hall open only when nothing else is 88% scheduled works very well. AHRA’s Annual Meeting and Exposition is just the right size for attendees to be able to spend quality time with our exhibitors. If you’ve exhibited with us before, you know that AHRA goes the extra mile to ensure that attendees come into the exhibit hall. We provide complimentary lunch for attendees each day, as of exhibitors felt the quality well as offer raffles and other incentives for attendees to assure of visits with attendees that you have the best opportunity to connect. Looking for even 87% met expectations. more visibility? Be sure to check out AHRA’s Annual Meeting sponsorship opportunities and advertising in both the show issue of Radiology Management and Convention Daily. of exhibitors preferred the time of day AHRA exhibits 86% were open (11 am– 2 pm). of exhibitors said that their company achieved its goal 88% at the 2014 AHRA Annual Meeting & Exposition. Who is AHRA? AHRA: The Association for Medical Imaging Management is the professional organization representing management at all levels of hospital imaging departments, freestanding imaging centers, and group practices. Founded in 1973, AHRA’s 5,000 members reach across the country and around the world. AHRA offers a complete slate of professional development programs including a comprehensive selection of educational conferences and seminars, networking opportunities, award winning publications, and the Certified Radiology Administrator (CRA) credential. The Exposition is a vital part of the Annual Meeting, with attendees often basing their buying decisions on the products and services they see at AHRA’s premier event. Who are AHRA Attendees? Radiology Director Manager Other 50% 17% 12% 9% Administrator Chief VP Supervisor Lead Tech 5% 4% 2% 1% Technologist Length of Employment in Imaging Field Where Do AHRA Attendees Work? Hospital More than with OP 20 years: 29.5% Hospital 27.6% 81% Imaging Centers 11-15 years: Healthcare 27.6% System (multiple 8.6% Other 8.5% facilities) 16-20 years: Imaging Physician Practice 5.5% 3.8% 3% Center 6-10 years: 3% *Percentages do not add up to 100% because some respondents selected Hospital Size* multiple options. Source: AHRA 2014 Annual Meeting Attendee Registration Survey 5 Years or Less: 200–299 beds 100–199 beds 500–749 beds 300–399 beds 1–99 beds Over 750 beds 400–499 beds 2% 16.5% 14.6% 12.6% 11.7% 10.7% 9.7% 5.8% *Percentages do not add up to 100% because some respondents selected multiple options. Figures include regular attendees only—does not include guests or exhibitor personnel. Source: AHRA 2014 Annual Meeting Attendee Registration Survey AHRA 43RD ANNUAL MEETING AND EXPOSITION 3 Your Prospects in Profile 81% of AHRA attendees said they agree or strongly agree that one of the primary reasons they attend the AHRA Annual Meeting is to network with vendors. Purchasing Role Within Organization* recommend or make the Part of a team that makes Part of a team that makes 67% final purchasing decision 55% purchasing decisions 41% purchasing recommendations *Percentages do not add up to 100% because some respondents selected multiple options. Figures include regular attendees only—does not include guests or exhibitor personnel. Source: AHRA 2014 Annual Meeting Attendee Registration Survey AHRA Annual Meeting attendees are looking for companies like yours who offer products or services in areas such as: • Asset Management • Digital Radiology • Magnetic resonance • Billing • Educational services • Mammography • Bone Densitometry • Electronics and information systems • Nuclear Medicine • Breast Imaging services • Publishing • Coding • Equipment Repair/Refurbished • Quality assurance/control and Equipment Sales • Computed Tomography radiation safety • Film and image management: PACS • Consulting • Radiography • Film: Screen systems, cassettes • Contrast agents, drugs and • RIS and viewers pharmaceuticals • Staffing/Employment Services • Financial/Leasing Company • Darkroom equipment and supplies • Teleradiology • Furniture • Department management • Therapeutic radiology • Interventional radiology and special • Dicom Compliant Systems • Ultrasound procedures 4 EXHIBITOR PROSPECTUS www.ahraonline.org/2015exhibits Exhibit Booth Package Booth Package Includes: Booth Pricing l) Listing on the www.ahraonline.org $20.50 per square foot CORNER PREMIUM: $100.00 per corner booth exhibitor directory – before and after AHRA 2015! This listing includes a link to your company’s Web site as well as Reservation Procedures Applications your product categories as listed on There are two ways to reserve a booth: received without your contract. This feature guarantees a deposit will not 1) Return the signed contract with 50% deposit to: be processed improved traffic to your home page and AHRA 2015 Annual Meeting increases exposure for your company, Exhibits Manager compliments of the AHRA! 512 Herndon Parkway, Suite D 2) Company name and product listing in Herndon, VA 20170 on-site Exhibitor Directory, as indicated Phone: (703) 964-1240, ext. 11 Fax: (703) 964-1246 on the application and contract for exhibit space (If booth space is 2) Online Sign-Up confirmed by June 1, 2015.) Online exhibit space signup is available at www.ahraonline.org/2015app. A 50% deposit is required. 3) Unlimited complimentary exhibit hall registration(s) for your booth personnel RESERVATION DEADLINE (registrations do NOT include boxed There is no deadline to reserve a booth. AHRA will continue to sell booths until the lunches, ticketed events, or CE credits; hall sells out. Potential exhibitors are encouraged to submit applications early so they however exhibitors are welcome to secure their booth of choice and so they are listed in the onsite program and exhibitor attend sessions. AHRA asks if a session directory. The deadline to be listed in the on-site exhibitor directory is June 1, 2015. room is filled, that exhibitors give seating priority to attendees. Ticketed CANCELLATION POLICY AND SPACE REDUCTION items may be purchased at the onsite Any exhibitor who cancels all or part of purchased booth space on or prior to March registration desk.) 2, 2015, will receive a full refund, less a $100.00 administrative fee. Any exhibitor 4) 8’ high backwall and 3’ high side drape who cancels all or part of purchased booth space between March 3–March 17, 2015 (linear booths only) (inclusive) will not receive a refund and AHRA will retain as liquidated damages all monies paid. If cancellation in whole or part is made after March 18, 2015 the exhibitor 5) 7” x 44” booth identification sign with shall be liable to AHRA, as liquidated damages, for the unpaid balance of the total rental company name and booth number value of the space cancelled. Cancellation request must be submitted in writing to the AHRA Exhibits Manager at [email protected]. 6) 24-hour perimeter security services 7) Post-show attendee list (mailing addresses only; no phone, fax, or email) 8) Ability to rent the pre-show attendee list What Does AHRA Deliver? (mailing addresses only; no phone, fax, or email). Only signed-up exhibitors are AHRA’s Annual Meeting is just the RIGHT SIZE for attendees permitted to rent the pre-show attendee to spend quality time with exhibitors. AHRA goes the extra list. The service manual will contain an order form. mile to ensure that your investment sees the returns it deserves through: 9) First chance to reserve booth space for the 2016 AHRA Annual Meeting • Exclusive Hall Hours: AHRA holds no other sessions or events while the hall is open allowing for uninterrupted networking time. Condensed exhibit hours keep traffic high AHRA provides and the need for additional exhibit staff low. complimentary box lunches to attendees each day in the hall • Lunch: AHRA provides complimentary lunch to attendees in to help drive traffic to vendors. It is suggested that booth personnel grab the hall each day so they don’t have to worry about finding a bite to eat prior to the hall opening food. This allows them to maximize their time spent with or after it closes each day. For those exhibitors. exhibitors that wish to purchase a box lunch, tickets will be sold on-site. Concession areas will also be • Booth Traffic Builders: AHRA provides booth traffic builders available in the hotel. like an exhibitor Product Showcase Passport and our Hot Spot Program. AHRA 43RD ANNUAL MEETING AND EXPOSITION 5 Exhibit Information Display Guidelines and Exhibit Hall Schedule Requirements SATURDAY, JULY 18, 2015 All exhibit personnel are expected to make A complete set of display guidelines and 11:00 AM – 5:00 PM Installation travel arrangements requirements