Media Guide, Bratislava Summit, 16 September 2016

MEDIA GUIDE

Bratislava Summit –

Informal meeting of 27 heads of state or government

16 September 2016

Contents

Introduction ...... 3 Accreditation ...... 4 Access badge ...... 4 Press centre...... 5 Host broadcaster and host photographer ...... 8 Media opportunities ...... 8 How to get to the press centre? ...... 11 Security measures ...... 13 General information ...... 13 Visa obligation ...... 13 Mobile app and social networks ...... 14 Contacts ...... 14 Diplomatic Missions in Bratislava ...... 16

Introduction

The informal meeting of 27 heads of state or government will take place in Bratislava on 16 September 2016. Two working sessions and an informal programme in the Slovak capital and its surroundings will be prepared for the delegations.

In the morning, the delegations are expected to arrive in Bratislava, whereupon they will be welcomed by Slovak Prime Minister Robert Fico (doorstep and handshake) at Bratislava Castle. Before the first working session, another media opportunity – tour de table – will be provided. After the session and a family photo, the delegations will be taken to a working lunch coupled with a brief tour of the Danubiana Meulensteen Art Museum. This will be followed by the second working session and a media opportunity known as the exit doorstep. During the official press conference, which will be attended by Slovak Prime Minister Robert Fico and European Council President Donald Tusk, national press briefings may also be organised. The up-to-date programme of the summit is available on the website of the Slovak Presidency www.eu2016.sk and in the accreditation system.

The press centre for the summit will be installed at Incheba Expo Bratislava, which will be home to an accreditation centre, an infopoint, rooms for national briefings and the press conference, media booths, workspaces for journalists, a lounge area, stand-up positions, a parking place for SNG vehicles, and an area from which transportation to media opportunities will be provided.

The press conference and national briefings will be held in the press centre, but none of the other media opportunities will take place at Incheba Expo Bratislava. Transportation of journalists registered for the individual media opportunities will be arranged by the organiser (shuttle buses). Due to security reasons, media representatives will not be able to use private transportation to the media opportunities.

It should be noted that 15 September is a bank holiday in Slovakia. Guests are therefore advised to be mindful of potential changes to the schedule of public transport in Bratislava (MHD) and the potential unavailability of some services. In order to stay up to date on possible sudden and unforeseen changes, we recommend that you follow the official website of the Slovak Presidency, or alternatively the Presidency's official channels, mainly in Slovak (Facebook and Twitter) and in English (Twitter).

Accreditation

Accreditation for the Bratislava Summit on 16 September 2016 was only granted via the accreditation system of the Slovak Presidency of the Council of the EU: media.eu2016.sk. It was possible to apply for accreditation up until 26 August.

For the summit, registration in the accreditation system is also required. Registration for the event closes 10 days prior to the beginning of the event. Following the granting of accreditation and the approval of your registration you will receive a confirmation email. The status of your application may be checked in the accreditation system. More information about accreditation is available here.

Important: In the event of late submission of your application for accreditation, it is not possible to guarantee a timely verification of your personal details and the performance of a security check. Journalists will not be granted access to the press centre and to media opportunities unless they have obtained accreditation and their registration has been duly approved. Neither accreditation nor registration is possible at the event venue.

Please also note that any change to the data held in your profile requires their verification again and will therefore result in the loss of accreditation already granted and any registration already approved.

Access badge

You must pick up your access badge in person when entering the press centre. The badge will be granted to you after you present photographic proof of identity (passport or identity card) and a scan of your press card or commissioning letter from your editor-in-chief. In light of the expected substantial interest of journalists in the event, we recommend that you collect your access badge one day before the event (i.e. 15 September between 13.00 and 23.00 PM).

You must wear your access badge at all times while in the press centre, ensuring that it is clearly visible. If you lose your access badge, you must immediately report the loss to the staff at the press centre.

airport who will also arrange for their transport to the given media opportunity. Other journalists arriving together with the delegations will collect their badges in the press centre (Incheba Expo Bratislava), and they will need to arrange for their own transportation to the press centre (please see page 11 for more information about how to get to the press centre).

Press centre

The press centre during the informal meeting will be located at Incheba Expo Bratislava. Journalists must enter the area from Einsteinova Street. The accreditation centre where media representatives are asked to pick up their access badges is located outside the entrance to the A.1 Hall. To help you find your way, information and direction boards will be installed in the area.

a) The press centre at Incheba Expo Bratislava comprises: - an information desk (infopoint) - 800 workspaces - a press conference room seating 350 people - 5 rooms for national briefings - 40 television booths – TV media booths (bookings at [email protected]) - 20 radio booths – radio media booths (bookings at [email protected]) - 30 stand-up positions with Bratislava Castle in the background (bookings at [email protected]) - 20 parking places for SNG vehicles (bookings at [email protected]) - Wi-Fi throughout, data connection - 3 multifunction peripherals (printer, copier and scanner) - catering - lounge area - lockers - a technical room for the European Broadcasting Union (EBU) and the host broadcaster

Opening hours of the press centre

15 September (Thursday): 13.00 – 23.00

16 September (Friday) & 17 September (Saturday): 5.00 – 1.00

The media centre is spread out over 2 floors. The first floor (B hall) is the central area for journalists, comprising workspace seating 800 people, 3 multifunction peripherals (printer, copier and scanner) and a lounge area (B1 section). It also features an infopoint and 8 LED

screens that show the latest information for the media and live broadcasts from media opportunities.

The catering area (B-centre) seats 150 people. Refreshments (water, coffee, tea) are provided to journalists at no cost. Sandwiches and a hot lunch may be bought on site.

The press conference room seating 350 people is located in the 'Expo Arena' on the ground floor. Briefing rooms are situated in D Hall (ground floor), which also comprises a mixed lounge area with catering for journalists and delegations, making it a convenient location for interviews and informal briefings.

Media booths

The B0 section features 40 television booths and 20 radio booths (media booths), each 3 x 3 metres, containing the following basic equipment:

- a 230V power outlet - internet (LAN cable) - a monitor - a table and chairs

The radio booths also feature an ISDN connection (2 x 64 Kb, Euro ISDN NT-1 terminated).

Important: Media representatives who wish to use the ISDN BRI connection must arrange for their own broadcasting equipment.

The distribution of the signal from the host broadcaster to the media booths is provided by EBU. The host broadcaster’s signal for the reception of live video and audio material will be in the European standard HD 1080/50i. The audiovisual material will also contain an embedded audio channel in the original language (and, if interpreting is available, also in those languages). The media interested in a media booth featuring a signal from the host broadcaster need to indicate their interest to EBU when booking a booth. EBU will then arrange for a matrix routing panel, providing a choice between the original HD 1080/50i signal or the down-converted SD SDI 576i signal.

The booths may be used at no cost. Fees apply to EBU’s services and cables to receive the signal from the host broadcaster. Bookings of media booths with or without a signal from the host broadcaster are handled by EBU at the following email addresses:

- television booths: [email protected] - radio booths: [email protected]

Note: The Master Control Rooms of the EBU and the host broadcaster are located near the media booths in the press centre. More information about using EBU’s services and fees is available on www.eurovision.net.

Stand-up positions

A total of 30 exterior stand-up positions are up for grabs in the area for live broadcasts, with Bratislava Castle in the background and with the following basic equipment:

- a 230V power outlet - internet (LAN)

The stand-up positions are allocated as follows:

- two positions are reserved for the host broadcaster - six positions are run by EBU, which handles the bookings of stand-up positions with equipment and satellite uplink for its clients at [email protected] and [email protected] - the remaining 22 positions are allocated depending on availability on a first-come first-served basis; the reservations are handled by the press centre team at [email protected].

SNG vehicles

The area includes 20 parking spaces for SNG vehicles, each within 30 metres from the stand-up positions. The parking places are 3 x 6 metres, orientated towards the satellite EUTELSAT 10A, supplied with a power connection and a signal from the host broadcaster.

The bookings of parking places are handled by the press centre team at [email protected]. The vehicle specification and the driver’s name and phone number must be indicated.

Important: All SNG vehicles are required to undergo a security check before being admitted to the area. SNG vehicles must use the entrance for the media from Einsteinova Street.

Press area at Bratislava castle

An area with working tables and internet connection will be available during all media opportunities.

Host broadcaster and host photographer

The public-service Radio and Television of Slovakia (RTVS) is the host broadcaster for the Slovak Presidency of the Council of the EU. It will provide live broadcasts from the Bratislava summit and free audio-visual content to other media.

The host broadcaster will cover all media opportunities (see the list on page 10) with the exception of national briefings. It will also provide coverage of the arrival of delegations at the airport and their departure for the working lunch.

Livestream: http://www.eu2016.sk/sk/livestream

Host broadcaster – video material to download: http://skpres2016.rtvs.sk

Host photographer – a photo gallery containing digital images in ready-to-print quality available on Flickr account: eu2016sk.

Videos in standard definition and selected photos are also available on the Slovak Presidency website www.eu2016.sk. All pictures and video files may be downloaded and used at no cost.

Media opportunities

For the purposes of the Bratislava summit the press centre will be located at the Incheba Expo Bratislava. Here, the press conference and national briefings will be organised.

Transport from the press centre to individual media opportunities that will take place elsewhere depending on the official programme will be provided by shuttle buses by the organiser. Transport will be available for journalists who have collected their access badge and registered for the given media opportunity. If interested, please bear in mind that you need to arrive at the press centre in good time. Departures will be organised by means of car pooling. For security reasons the media will not be allowed to move to individual media opportunities by other transport means.

The media representatives will not have access to the meeting room outside the time slots reserved for the media opportunities. Therefore, we recommend using the press centre for interviews with the delegations.

The audio-visual material from all the media opportunities is available to download online on the Slovak Presidency website. Livestream of the broadcast by the host broadcaster will be available on TV screens located in the press centre.

You will find the full programme and up-to-date information concerning individual media opportunities in the documents featured in the accreditation system, at the infopoint and on the LED screen in the press centre.

Important notice for the journalists travelling with the delegations: Journalists who are arriving by plane together with the delegations and who wish to attend morning media opportunities must notify the press centre team in advance at the e-mail address [email protected]. They will receive their access badge from their liaison officer at the airport who will also arrange for their transport to the given media opportunity. Other journalists arriving together with the delegations will collect their badges in the press centre (Incheba Expo Bratislava), and they will need to arrange for their own transportation to the press centre (please see page 11 for more information about how to get to the press centre).

Registration for media opportunities:

Access to some media opportunities is restricted for capacity reasons and separate registration is necessary.

If you are interested in covering the doorstep or the arrival of the delegations at Danubiana Meulensteen Art Museum, you need to register via the online registration form.

The form will be published on 12 September 2016 at 10.00 a.m. on the event's subpage on the webpage of the Slovak Presidency.

Accredited journalists will receive the registration form also by email.

List of media opportunities

Bratislava Castle

 Doorstep (in the early morning): online registration is necessary (available on 12 September at 10.00). For security reasons it will not be possible to leave the adjacent area reserved for journalists during the arrival of the delegations at Bratislava Castle.

 Handshake: covered by the host broadcaster and the host photographer.

 Tour de table (before the start of the first meeting): each delegation can authorise one person maximum to attend this media opportunity. Access is granted on the basis of a special access badge, a so-called 'floater'. If you are interested, please contact the respective delegation or the country's embassy to the Slovak Republic.

 Family photo: each delegation can authorise one person maximum to attend this media opportunity. Access is granted on the basis of a floater. If you are interested, please contact the respective delegation or the country's embassy to the Slovak Republic.

Danubiana Meulensteen Art Museum

 The delegations' arrival for a short tour (after the working lunch, no interviews, only audio-visual media): online registration is necessary (available on 12 September as from 10.00).

Bratislava Castle

 Possible exit doorstep (after the second meeting): organised by the delegations. Transport for the journalists from and to the press centre will be arranged. Information on exit doorsteps by the individual delegations will be provided to the media via information screens in the press centre.

Incheba Expo Bratislava

 The press conference of the Slovak Prime Minister Robert Fico and the President of the European Council Donald Tusk (with interpretation into Slovak, English, German and French).

 National briefings (press centre at the Incheba Expo Bratislava).

How to get to the press centre?

Address: Incheba Expo Bratislava: Viedenská cesta 3–7, 851 01 Bratislava

GPS: 48°08'01.1"N 17°06'04.0"E

Entrance for journalists to the press centre is from Einsteinova Street.

From the airport

Bratislava Airport (BTS) www.bts.aero

A taxi from Bratislava Airport to Incheba Expo costs an average of €10–15. Bus 61 regularly runs from Bratislava Airport to Bratislava Central Railway Station (Bratislava hlavná stanica, 25 minutes), from where you should take bus 93 for three stops to the Zochova stop and then take bus 80 directly to Incheba Expo (Einsteinova stop).

Vienna International Airport (VIE) www.viennaairport.com

Transport between VIE and Bratislava is provided by the coaches of the Slovak Lines, Blaguss and RegioJet companies, which run approximately once an hour. The journey to Bratislava takes about an hour. Tickets can be bought from the driver on the bus, in the companies' offices at the airport, or online on the companies' websites. A one-way ticket costs €4 or more. Alternatively, you can take a taxi which costs at least €36. www.slovaklines.sk www.flixbus.com https://cestovnelistky.regiojet.sk

From the railway station

The city has two main railway stations – the Central Station (Hlavná stanica) and the Petržalka Station (Stanica Petržalka) (www.slovakrail.sk). The Central Station is well connected to the whole city as well as to Incheba Expo Bratislava by public transport – take bus 93 for four stops to the Zochova stop and then change to bus 80 directly to Incheba Expo Bratislava (Einsteinova stop). From Petržalka Station, you can take bus 80 to the Ensteinova stop.

From the bus station

Bratislava has good bus connections to many cities in Europe and to the other Slovak regions. The buses arrive at Mlynské nivy Bus Station (www.slovaklines.sk www.flixbus.com www.studentagency.sk). From the bus station, you can get to Incheba Expo Bratislava quite quickly. Take bus 70 for three stops to the Most SNP stop, change to bus 88 and get off at the Einsteinova stop.

From the city centre

When travelling from the city centre, we recommend you take bus 80 from the Zochova stop to the Einsteinova stop (2 stops) or bus 88 from the Most SNP stop to the Einsteinova stop (1 stop).

Taxi

The cheapest option is to book a taxi by phone (for a list of taxi companies in Bratislava click here) or via a mobile app (for example Hopin). Taxis standing at taxi ranks are usually more expensive. Official taxis have to be equipped with taximeters and display their company names. A booked taxi from Bratislava Airport to Incheba Expo Bratislava costs an average of €10–15.

Note: It will be possible to temporarily park vehicles in the Incheba Expo Bratislava compound to unload media equipment. However, all vehicles are required to undergo a security check before being admitted to the area.

Public transport http://imhd.sk/ba/public-transport

Directly in front of Incheba Expo Bratislava is the Einsteinova bus stop (buses: 80, 88, 92). Another option is Aupark bus stop (buses 50, 83, 84, 93 and 94; approximately 5 minutes on foot from Incheba Expo). Bus tickets can be bought at ticket vending machines or at news- stands. They need to be validated in the vehicle. Bus ticket for 15 minutes costs 0.7 €, bus ticket for 30 minutes costs 0.9 €.

Security measures

The safety of the Bratislava summit participants is ensured by the security services. Journalists will not be allowed to enter without passing the security check. This also includes a thorough check of luggage, media equipment and personal belongings. Media representatives are invited to respect the instructions of security officers during the security check, but also when moving in the area. On the site, please remain in the areas designated for media representatives and wear your access badge at all times, ensuring that it is clearly visible.

General information

Bratislava has a temperate continental climate with warm summers and cold winters. The maximum daily temperatures in September rise to 21°C (15–16°C on average), whereas the minimum daily temperatures in this month fall to 11°C.

The city has a dense network of ATMs. Payment by credit or debit card is possible in most restaurants, bars, clubs and shops, apart from some smaller businesses. Central European Time (GMT + 1); daylight saving time is applied from March to November (GMT + 2).

Standard 220V, 50Hz, power plugs and sockets are used in Slovakia. The official currency is the Euro (€).

 International dialling code of Slovakia: +421  Universal emergency number (fire service, ambulance, police): 112  Fire service: 150  Ambulance: 155  Police: 158  Information assistant: 12 111  www.visitbratislava.com

Visa obligation

If you are a citizen of a non-EU country, please check whether you need a visa to enter Slovakia. It is your responsibility to ensure you are in possession of a valid visa. Being granted accreditation in no way implies that a journalist has been, or will be, granted a visa. Visas must be arranged well in advance.

Mobile app and social networks

The official mobile app of the Slovak Presidency of the Council of the EU offers a clear schedule and a calendar of events, and provides notifications of media opportunities and current changes.

You can download the app here:

Android and iOS

For information on current events visit the official Facebook page of the Slovak Presidency of the Council of the European Union: “Slovenské predsedníctvo v Rade EÚ (The Slovak Presidency of the Council of the EU)” or on Twitter accounts @skpres2016 (SK) and @eu2016sk (EN).

Contacts

Spokesperson of the Prime Minister of the Slovak Republic Beatrice Szaboóvá, [email protected], Tel: +421 2 5729 5357

Spokesperson of the European Council President: Preben Aamann [email protected] Tel: +32 476850543

Coreper II Spokesperson, Permanent Representation of the Slovak Republic to the EU in Brussels Renata Goldírová [email protected] Tel: +32 473 523 824

Press centre

Accreditation: [email protected]

Jana Zelníková (press centre team leader) [email protected] +421 908 674 500

Lívia Bilasová (media opportunities) [email protected] +421 908 674 502

Tereza Fitzeková (SNG vehicles and stand-up positions) [email protected] +421 908 674 501

Martin Mikuš (national briefings) [email protected] +421 908 674 503

Host broadcaster: [email protected], +421 918 24 23 22

European broadcasting union (EBU) / Eurovision

Ivan Stojanovic (Eurovision News Producer) [email protected] +381 63 20 66 11

Julia Lonicer (EBU Radio producer) [email protected] +41 79 230 1508

Dounia Wolteche (Eurovision News producer) [email protected] +32 474 67 39 11

Diplomatic Missions in Bratislava

Embassy of the Republic of Austria

Address: Hodžovo nám. 1/A, 811 06 Bratislava

Tel.: +421 (0)2 59 30 15 00