SHELBY COUNTY, TENNESSEE

ADOPTED BUDGET SUMMARY Fiscal Year 2015

Mark H. Luttrell, Jr., Mayor

Prepared by the Department of Finance:

Mike Swift, Director of Administration & Finance Wanda Richards, Budget Director Michael Lubiani, Senior Financial Analyst Cherrie Barthelemy, Senior Financial Analyst Marsha Logan, Financial Analyst Greg Cobbige, Financial Analyst GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Pres entation Award

PRESENTED TO Shelby County Government Tennessee For the Fiscal Year Beginning July 1, 2013

Executive Director

The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Shelby County Government, Tennessee for its annual budget for the fiscal year beginning July 1, 2013. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operating guide, as a financial plan, and as a communication device.

This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

Shelby County Government Adopted Budget Summary for Fiscal 2015 Table of Contents

Introduction Division of Health Services Mayor’s Letter of Transmittal ...... 1 Division Overview and Summaries ...... 98 Budget Overview ...... 3 General Fund Summary ...... 103 Special Revenue Funds ...... 104 All Funds Summary Grant Funds ...... 105 Sources and Uses Charts ...... 14 Prime Accounts ...... 16 Division of Community Services Revenue and Expenditure Summaries ...... 17 Division Overview and Summaries ...... 110 Revenue Overview ...... 20 General Fund Summary ...... 114 Fund Balance Analysis ...... 26 Grant Funds ...... 115 FTE Position Summaries ...... 27 Sheriff General Fund Summary Division Overviews and Summaries ...... 120 Sources and Uses Charts ...... 32 General Fund Summary ...... 126 Prime Accounts ...... 34 Special Revenue Funds ...... 127 Net Expenditures by Division ...... 35 Grant Funds ...... 128 Revenue Overview ...... 36 Position Control Budget ...... 39 Judicial FTE Position Trends ...... 41 Division Summaries ...... 132 Five Year Projections ...... 42 General Fund Summary ...... 135 Fund Balance Analysis ...... 44 Chancery Court ...... 136 Circuit Court…...... 137 Division of Administration and Finance Criminal Court ...... 138 General Sessions Court ...... 139 Division Overview and Summaries ...... 46 Probate Court ...... 140 General Fund Summary ...... 50 Juvenile Court Judge ...... 141 Special Revenue Funds ...... 52 Juvenile Court Clerk ...... 142 Grant Funds ...... 53 Public Defender ...... 143

Divorce Referee ...... 144 Division of Information Technology Svcs Jury Commission ...... 145 Division Overview and Summaries ...... 56 Attorney General ...... 146 General Fund Summary ...... 61 Special Revenue Funds ...... 147 Internal Service Fund ...... 62 Grant Funds ...... 148

Division of Planning and Development Other Elected Officials Division Overview and Summaries ...... 64 Division Summaries ...... 152 General Fund Summary ...... 69 General Fund Summary ...... 155 Codes Enforcement Fund Summary ...... 70 Commissioners’ Contingency ...... 156 Grant Funds ...... 71 Legislative Operations ...... 157 Equal Opportunity Compliance...... 158 Division of Public Works Assessor ...... 159 Division Overview and Summaries ...... 74 County Clerk ...... 160 General Fund Summary ...... 79 Register ...... 161 Fire Services Fund ...... 80 Trustee ...... 162 Special Revenue Funds ...... 81 Grant Funds ...... 82 Education Internal Service Funds ...... 84 Education Overview ...... 164

Corrections Debt Service Fund Division Overview and Summaries ...... 86 Debt Service Fund Overview ...... 172 Corrections Fund Summary ...... 93 Grant Funds ...... 94 Capital Improvement Plan Overview ...... 180 The complete FY15 Adopted Budget CIP Summaries ...... 182 document can be found at FY15 – 19 Allocation Summaries ...... 189 http://www.shelbycountytn.gov/index.aspx?n id=163

INTRODUCTION Shelby County Officials

Shelby County Board of Commissioners July 1, 2013 – June 30, 2014

James M. Harvey, Sr., Chairman, District 3, Position 1 Steve Basar, Chairman Pro Tempore, District 1, Position 3

Walter L. Bailey, Jr., District 2, Position 1 Steve Mulroy, District 5 Mark Billingsley , District 4, Position 2 Mike Ritz, District 1, Position 1 Henri E. Brooks, District 2, Position 2 Terry Roland, District 4, Position 3 Melvin Burgess , District 2, Position 3 Heidi Shafer, District 1, Position 2 Sidney Chism, District 3, Position 2 Chris Thomas, District 4, Position 1 Justin Ford, District 3, Position 3

Elected Officials

Assessor of Property – Cheyenne Johnson Attorney General – Amy P. Weirich County Clerk – Wayne Mashburn County Mayor – Mark H. Luttrell, Jr. County Register – Tom Leatherwood County Trustee – David Lenoir Juvenile Court Clerk – Joy Touliatos Chancery Court Clerk & Master – Donna Russell (Appointed) Circuit Court Clerk – Jimmy Moore Criminal Court Clerk – Kevin Key General Sessions Court Clerk – Edward L. Stanton, Jr. Probate Court Clerk – Paul Boyd Sheriff – Bill Oldham

Shelby County Administrative Officials

Mark H. Luttrell, Jr., Mayor

Chief Administrative Officer – Harvey Kennedy Chief Information Officer – John Halbert Director of Administration and Finance – Mike Swift Interim County Attorney – Marcy Ingram Director of Planning and Development – Richard S. Copeland Director of Public Works – Tom Needham Director of Corrections – Rod Bowers (Interim) Director of Health Services – Yvonne Smith-Madlock Director of Community Services – Dorothy Jones

Vasco A. Smith Administration Building 160 North Main Street Memphis, Tennessee 38103 http://www.shelbycountytn.gov

INTRODUCTION Budget Overview

Budget Development Guidelines

Although each fiscal year presents different circumstances and challenges, adherence to several underlying financial policies has successfully guided the Administration and County Commission in budget development. This shared fiscal discipline has placed Shelby County Government in a strong financial position to deal with current and future economic challenges.

What are the basic goals that guide the budget development process?

To maintain structural budget balance by limiting recurring expenditures to reasonable projections of recurring revenues

To maintain an appropriate fund balance to ensure a continued strong financial position for optimal credit ratings, sufficient cash flow, and resources for emergencies

To maintain a stable property tax rate to allow adaptability to cyclical economic conditions or fiscal circumstances

To adhere to the Debt Reduction Plan by limiting Capital Improvement Plan to a maximum annual County expenditure of $75 million

To actively seek to reduce or minimize expenditures through efficiency, technology, innovation or identification of alternate funding sources

To continue to minimize the size of County government by focusing on the required core services of public safety, education, and health

What indicators measure our success in meeting those goals?

Growth in General Fund Balance from 21% of revenue to about 27% of revenue since 2010

Agency bond ratings maintained at AA+/AA1 during that period

General Obligation Debt reduced almost $400 million since 2010

Average Annual Expenditure growth limited to less than 1% per year since 2010, including compensation, benefits and operational cost increases

Reduction of 285 authorized General Fund FTE positions since 2009 – about 7% of the workforce - to achieve a more sustainable level of personnel expenditures

No use of short term borrowing or fund balance for recurring expenditures

FY15 Adopted Budget Summary - 3

INTRODUCTION Budget Overview

Adopted Budget Overview

The Adopted Budget for Fiscal Year 2015 is based on a total revenue projection of $1,162,873,755. This amount includes a reduction of $38.0 million from the FY14 adopted budget in the Federal grant category, primarily reflecting the transition of Head Start operations to another service provider. The property tax portion of this amount is based on a tax rate of $4.37 – a reduction of one cent from the current rate, and the elimination of the Rural School Bond tax of four cents.

Major revenue source categories are shown below with a comparison of the relative contribution of each category to the prior year adopted budget:

Revenue Category FY1 5 Amount FY1 5% FY1 4% Property Taxes $ 739,849,000 63.6% 61.8% Intergovernmental - State 160,193,445 13.8% 13.0% Fines, Fees & Permits 96,581,855 8.3% 8.1% Other Local Taxes 95,427,000 8.2% 7.9% Intergovernmental-Federal 46,666,849 4.0% 7.1% Charges for Services 18,727,040 1.6% 1.6% Other Revenue/Interest 5,428,566 .5% .5% Total Revenue $ 1,162,873,755 100.0% 100.0%

Countywide Revenue Overview

Property Taxes 63.6%

Interest Income 0.1% Intergovernmental Other Revenue - State 0.4% 13.8%

Fines, Fees & Charges for Permits Services Other Local Taxes Intergovernmental- 8.2% 8.3% 1.6% Federal 4.0%

A more detailed analysis of revenue sources is provided in the “All Funds Summary” and the “General Fund Summary” sections of this document.

FY15 Adopted Budget Summary - 4

INTRODUCTION Budget Overview

Revenue is recorded by fund type on the basis of property tax allocations or the specific nature of the revenue source, as follows:

Revenue Fund Type FY1 5 Amount FY1 5% FY1 4% Education Fund $ 381,288,000 32.8% 31.9% General Fund 372,351,022 32.0% 31.4% Debt Service Fund 163,773,564 14.1% 13.7% Grant Funds 114,368,215 9.8% 12.1% Enterprise Funds 82,145,041 7.1% 6.9% Special Revenue Funds 38,205,199 3.3% 3.2% Internal Service Funds 10,742,714 .9% .8% Total Revenue $ 1,162,873,755 100.0% 100.0%

Major funds are those that constitute more than 10% of total revenue. For Shelby County, the General Fund, Education Fund and Debt Service Fund qualify as major funds. Although our focus is often placed on the General Fund and its impact on our residents and businesses, it is important to recognize that significant services are also provided to the community through other funds such as Roads and Bridges, Fire Services, Codes Enforcement and Corrections.

Property Tax Revenue

Property taxes are the primary source of operating revenue for Shelby County, providing 63.6% of total revenues. The property tax rate is set by the County Commission as a part of the annual budget review process at a level determined to be necessary to maintain a balanced budget while providing necessary services to residents.

The County has attempted to maintain stable property tax rates to avoid the need for increases required to adapt to cyclical economic and fiscal conditions without the use of reserve funds.

Property Tax Rate Allocations

The revenues derived from property taxes are allocated as follows:

Property Tax "penny" allocations Property Tax % allocations:

FY15 FY14 FY15 FY14 Schools$ 2.14 $ 2.14 Schools 49.0% 48.9% General Fund 1.45 1.45 General Fund 33.2% 33.1% Debt Service 0.78 0.79 Debt Service-Schools 10.8% 10.5% Sub-total$ 4.37 $ 4.38 Debt Service-Other 7.0% 7.5% Rural Schools - 0.04 Total 100.0% 100.0% Total$ 4.37 $ 4.42

FY15 Adopted Budget Summary - 5

INTRODUCTION Budget Overview

Including Debt Service for Schools, Education actually receives 59.8% of all property taxes. Of the portion of the property tax rate allocated to the General Fund (33.2%), about 76% is used for Criminal Justice/Judicial services and programs, 14% for Health Services, and only 10% for other functions.

Property Tax Allocations

Functional Expenditures

Fiscal Year 2015 Countywide expenditures by functional categories consist of the following:

Functional Category FY15 FY15 % FY14 %

Education $ 381,288,000 32.8% 31.9% Criminal Justice 309,583,545 26.6% 25.6% Debt Service 163,773,564 14.1% 13.7% Health 74,604,188 6.4% 6.3% Public Works 84,262,285 7.2% 6.1% Community Services 37,329,420 3.2% 6.7% All Other 112,032,752 9.6% 9.7% Total $ 1,162,873,755 100.0% 100.0%

Including debt service for schools, Education represents 41% of total expenditures from all funding sources.

FY15 Adopted Budget Summary - 6

INTRODUCTION Budget Overview

Education

Education is both our highest priority and our most significant expenditure challenge. The current and adopted budgets reflect the impact of significant changes to the structure and funding for education within Shelby County. The process of consolidating the two large districts of Memphis City Schools with Shelby County Schools in FY2014 has now evolved into a “de- merger” process for the newly unified district as a result of the creation of six new municipal districts for FY2015. However, we remain committed to supporting this essential community asset to the fullest extent possible with these resources:

• Education is budgeted to receive over half of all property taxes in FY2015, when school debt is included. • Approximately 50% of the Wheel Tax is allocated to the schools for their operating costs, with any remainder used to pay debt service for schools. • Capital Improvement funding of $55 million annually

State law requires that the County provide at least the same level of funding as the prior year on a total funding or per pupil basis, known as “maintenance of effort.” Shelby County Government is responsible for providing equal funding for all students in public schools throughout the county and for approving the budget of the Shelby County School District. It is imperative that we find a workable balance between academic excellence and fiscal responsibility that can be sustained over time for this new educational structure.

General Fund Summary

The General Fund accounts for the general operations of County Government that are not specifically funded by other sources. Challenges to balancing the General Fund budget this year included:

• Reduced revenues related reimbursement cycles for elections and reappraisals • The need to provide a general salary increase for employees • Escalating costs of health care and pensions • Compliance requirements of the Affordable Care Act • Ongoing community needs for health, social service and neighborhood revitalization programs

The Elected Officials and Division Directors cooperated fully with the Mayor’s request for budget reductions to offset the cost of the proposed salary increase. Modest growth in projected property tax revenue and a reduction in the OPEB rate were also instrumental in balancing the General Fund budget without service reductions or use of fund balance. Rising costs of employee health care and pensions have been contained to some extent through changes to benefit plans and cost sharing.

The proportionate functional distribution of General Fund net expenditures is shown on the following page:

FY15 Adopted Budget Summary - 7

INTRODUCTION Budget Overview

Criminal Justice and Judicial operations account for 76% of General Fund expenditures .

Criminal Justice Judicial Health Other 61 % 15 % 14 % 10 %

Functional Category FY15 % FY14 % Criminal Justice 61.4% 61.3% Judicial 14.4% 14.1% Health 14.2% 12.7% Public Works/Comm Svcs 6.0% 6.2% All Other 4.0% 5.8% Total 100.0% 100.0%

Compensation & Benefits

Personnel costs now account for almost 73% of total General Fund expenditures. That factor makes employees the County’s primary asset and most important investment in delivering high quality services to its residents. It is important that we protect that investment by offering equitable compensation and benefits to recruit and retain a highly qualified and professional staff. Our employees have also absorbed a portion of the incremental cost of health and pension benefits over the past few years and have compensated for the gradual reduction in workforce with increased productivity.

General salary increases have been limited to only 1.5% over the past 10 years. The annual history of general salary increases for that period is provided in the General Fund section of this book. The FY2015 Adopted Budget includes funding for a 3% general salary increase.

Strategic efforts to contain costs related to personnel have resulted in the elimination of about 285 positions over the past six years in the General Fund, including the recent additions of 35 School Resource Officers for security and 27 positions for juvenile defense in the Public Defender’s office. This gradual workforce reduction has been achieved primarily through planned elimination of vacancies rather than layoffs, with minimal reduction in services as a

FY15 Adopted Budget Summary - 8

INTRODUCTION Budget Overview result. However, the workforce has now been reduced to a level that does not make significant future reductions feasible without service reductions. The FY2015 Position Control budget remains at the prior year level, with reductions by the Sheriff offsetting additions for an expansion of Environmental Court operations.

The rising cost of pensions, health care and post-employment benefits will continue to present a significant challenge in controlling total personnel expense. As we continue to explore innovative methods to contain these costs in the future, we are investing today in our current workforce through training programs and wellness initiatives.

Planned Use of Fund Balance

Maintaining an appropriate General Fund Balance is an essential element of a strong financial plan. Fund Balance is important for several reasons:

• To provide funds for contingencies/emergencies • To absorb the impact of federal/state funding reductions • To demonstrate financial stability for higher bond ratings and lower cost of debt issuance • To provide sufficient cash flow during the property tax collection cycle

As this chart illustrates, the annual tax collection cycle creates the need for large cash reserves during several months of the fiscal year. A fund balance of about 27% is advised to allow for negative cash flow until December when most residential property taxes are collected.

FY15 Adopted Budget Summary - 9

INTRODUCTION Budget Overview

Therefore, the General Fund balance has been slowly increased by about $10 million over several years to provide for sufficient cash flow.

The Moody’s rating agency has reported that governments comparable in size to Shelby County with AA ratings maintain a median 26.85% fund balance; with AAA ratings a median amount was 28.87%. Shelby County has maintained an average fund balance of about 24% of revenue over the past five years. That is within the stated policy range of between 15-25% of revenue. Unassigned fund balance at 6/30/15 is estimated at about 25.7% or about $95 million. No planned use of general fund balance has been included in the FY15 Adopted Budget for recurring expenditures.

In addition to the General Fund balance, the County maintains reserves within other funds that are dedicated for the specific uses or operating stabilization of those funds. All funds are projected to have an appropriate fund balance as of June 30, 2015, as shown in the “All Funds Summary” section of this document.

Capital Improvement Plan

The Capital Improvement Plan presents the County’s funding level commitment over the next five years. However, only the first year of the CIP plan is actually budgeted. The County’s long-term Debt Reduction/Management Plan allows for allocations of approximately $75 million per year.

Of that total amount, $55 million is allocated annually for schools with an additional $20 million for other projects. We continue to recommend and support pay-as-you-go funding for most capital projects other than schools. Shown below are the totals for each CIP project category budgeted for FY15 with significant projects from each group:

Schools - $55 million The $55 million annual CIP allocation for schools was deferred for FY12 and FY13, pending further review after completion of school consolidation. This amount has been reinstated for fiscal years 2015-2019, although specific projects have not yet been identified. CIP funds were initially deferred for FY14; however, a request submitted for current year capital funding by the Shelby County Schools was subsequently approved by the County Commission in the amount of $52 million. Specific projects will be reviewed and approved by the Commission as submitted during the year.

Buildings & Property - $10.7 million $4.2M – Repairs and renovations to the Criminal Justice Center $2.4M – District Cooling Loop for downtown county buildings $3.0M – Renovations to county properties; ADA upgrades; fuel storage tanks

FY15 Adopted Budget Summary - 10

INTRODUCTION Budget Overview

Information Technology - $4.7 million $1.0M – Time and Attendance system for countywide implementation $1.2M – Optical Scan Voting Machines $0.7M – Network and Host Server upgrade or replacement $1.0M – HIPAA & HITECH Act Compliance and Service Desk Express (SDE) Replacement

Community Projects - $5.8 million $3.0M – “Heart of the Park” Shelby Farms Master Plan phase one $1.5M – Rail Expansion project $0.3M – Benjestown Road Pedestrian Bridge $1.0M – Contingency

There are no major Roads & Bridges construction projects scheduled to begin construction in FY15, although $1M has been allocated for design work for future Walnut Grove road expansion and modifications to Macon and Houston Levee roads.

Long Term Debt

The County’s outstanding bonded debt and commercial paper peaked at $1.85 billion in December 2006, was reduced to $1.37 billion at June 30, 2013, and will be approximately $1.27 billion at June 30, 2014. Long term debt is expected to slowly decline from now on as long as CIP annual appropriations from county sources are limited to no more than $75 million.

A graph in the Debt Service Fund section shows debt service requirements from FY2015 through FY2025. Debt service for FY2015 will be $161 million, a decrease from the budgeted FY2014 amount of $169 million, and will slowly decline thereafter. As long as we stay within our Debt and CIP Plans, the County will never need to raise additional revenue for debt service.

Challenges Ahead

Planning for the future is a critical element to the current year budget process. A five year financial projection is included in the General Fund Summary that illustrates the need to continue our efforts to contain costs and maximize revenue sources. There are a number of significant issues that could impact our budget in the next several years:

• Funding for Education - The appropriate funding level for the evolving school structure throughout Shelby County presents ongoing challenges amid some uncertainty at this point. The ultimate enrollment levels for each district, attendance zones, possible school closures, and staffing requirements had not been finalized during budget development. Therefore, a period of transition will be necessary to determine ongoing needs within the redefined organizational structure and to find a sustainable balance between meeting the educational needs of the community while staying within its realistic resources. This may significantly impact future county funding for Education.

FY15 Adopted Budget Summary - 11

INTRODUCTION Budget Overview

• Reductions to State or Federal grant funding related to sequestration or other cutbacks may have an impact on the amount of funds available to the County in the future. Grant funds provide financial leverage to the County in providing important services to our community, especially for public health programs. Some programs will need to be evaluated to determine whether County funding should be used to continue essential services if the grant funding is discontinued.

• Providing equitable compensation for employees is an important element in maintaining a competitive compensation and benefits package so that we can ensure our ability to recruit and retain a highly professional staff. However, these annual or periodic increases will require offsetting reductions or tax increases to balance the budget each year.

• Escalating health care and pension costs will continue to play a major role in the cost of current and post-employment personnel expenditures. The level of benefits that can be realistically and responsibly provided to employees on a long term basis will require ongoing evaluation and possibly some plan modifications.

• Federal Affordable Care Act and the potential expansion of State Medicaid may have a significant financial impact on Regional One Healthcare services and some related benefits/expenses of the County.

• Revenue Diversification options must continue to be explored to reduce our dependence on property taxes.

Current Status and Outlook

While these challenges are daunting, there are also opportunities ahead. Collaborative economic development efforts by the Administration, Commission and other agencies have brought several large employers to Shelby County. Commercial indicators show increased activity in building permits, vacancy rates, leasing activity and construction. Local real estate conditions continue to compare favorably to many areas of the country, with residential sales improving based on the increased number of home sale transactions, stabilization of sale prices and reduced foreclosures and mortgage delinquencies.

Five year projections are developed in conjunction with annual budget preparation and updated throughout the year for planning purposes. Projections for the General Fund with discussion of the underlying assumptions are included in the “General Fund Summary” section of this document. Projections for other funds are also considered in budget development to ensure that dedicated revenues and fund balances will continue to be sufficient to maintain operations.

Proactive financial management strategies that focus on operating efficiencies and effective debt management have been instrumental in maintaining the stability of Shelby County’s financial status. Continuing efforts to promote revenue diversification and economic development and to address the fragmentation of services created by multiple elected officials will be instrumental in meeting the challenges of future growth. Bond rating agencies have noted a diversified and expanding economic base, strong financial performance and general fund position as the basis for the County’s AA+/AA1 bond ratings.

FY15 Adopted Budget Summary - 12

ALL FUNDS SUMMARY

FY15 ADOPTED BUDGET

FY15 Adopted Budget Summary - 13 FY15 Sources and Uses of Funds Countywide Summary All Funds

Where the Money Comes From….

Property Taxes 63.6% State Revenue 13.8%

Interest Income 0.1% Fines, Fees & Permits Other 8.3% Revenue 0.4% Charges for Other Local Taxes Services Federal Revenue 8.2% 1.6% 4.0%

REVENUE SOURCES: Property Taxes$ 739,849,000 Intergovernmental-State 160,193,444 Fines, Fees & Permits 96,581,855 Other Local Taxes 95,427,000 Intergovernmental-Federal 46,666,849 Charges for Services 18,727,040 Other Revenue 4,606,617 Interest Income 821,949

Total Revenue $ 1,162,873,755

FY15 Adopted Budget Summary - 14 FY15 Sources and Uses of Funds Countywide Summary All Funds

…..and Where the Money Goes

Education 32.5% Personnel 32.7%

Operating and Transfers - Net Maintenance 0.5% 16.4% Affiliated Organizations & Debt Service 13.7% Grants 4.1%

USE OF FUNDS:

Personnel$ 382,986,765 Education 381,288,000 Operating and Maintenance 192,566,069 Debt Service 160,987,763 Affiliated Organizations 47,733,740 Transfers - Net 6,095,295 Total Expenditures* 1,171,657,632 Planned Use of Fund Balance (8,783,878) Net Expenditures$ 1,162,873,755

* used as basis for pie chart

FY15 Adopted Budget Summary - 15 Prime Accounts Countywide Summary All Funds FY11 FY12 FY13 FY14 FY15 ACCT DESCRIPTION ACTUAL ACTUAL ACTUAL AMENDED PROPOSED

40 - Property Taxes (731,508,708) (722,068,728) (722,145,558) (737,979,000) (739,849,000) 41 - Other Local Taxes (93,391,145) (87,643,901) (95,327,540) (98,138,432) (95,427,000) 43 - Intergovernmental Revenues-State of Tennessee (150,840,545) (135,256,101) (140,805,239) (166,160,081) (160,193,445) 44 - Intergovernmental Revenues-Federal & Local (62,678,842) (63,275,891) (63,939,101) (95,906,456) (46,666,849) 45 - Charges for Services (16,880,675) (17,275,424) (16,879,418) (19,554,331) (18,727,040) 46 - Fines, Fees & Permits (96,102,076) (96,311,867) (95,747,381) (96,666,702) (96,581,855) 47 - Other Revenue (5,104,168) (4,389,570) (17,019,033) (4,993,515) (4,606,617) 48 - Investment Income (1,058,842) (1,118,590) (1,396,197) (885,649) (821,949) TOTAL REVENUE (1,157,565,002) (1,127,340,071) (1,153,259,468) (1,220,284,166) (1,162,873,755)

51 - Salaries-Regular Pay 259,902,941 254,166,162 255,753,581 282,433,229 275,316,307 52 - Salaries-Other Compensation 19,124,711 23,633,126 19,326,478 18,080,339 17,431,950 55 - Fringe Benefits 86,822,695 95,654,814 102,080,203 121,428,343 112,068,402 56 - Salary Restriction - - - (22,313,027) (21,829,893) TOTAL SALARIES 365,850,346 373,454,102 377,160,262 399,628,884 382,986,765

60 - Supplies & Materials 23,829,859 24,984,457 23,950,138 32,172,351 24,934,039 64 - Services & Other Expenses 38,882,339 25,999,880 36,994,580 35,583,040 31,480,708 66 - Professional & Contracted Services 63,651,789 66,636,840 67,846,547 94,206,524 73,807,403 67 - Rent, Utilities & Maintenance 23,212,165 22,449,850 22,222,874 25,404,725 22,896,028 68 - Interfund Services 9,893,303 10,203,725 10,351,821 12,308,146 11,579,738 70 - Capital Asset Acquistions 12,988,857 8,961,868 12,527,310 34,296,680 34,452,837 79 - Depreciation Expense 430,945 (130,145) 294,016 - - TOTAL OPERATING & MAINT 172,889,258 159,106,477 174,187,286 233,971,466 199,150,753

80 - DEBT SERVICE EXPENDITURE 183,189,677 169,639,665 174,319,942 169,038,215 160,987,763

89 - AFFILIATED ORGANIZATIONS (1) 419,383,422 403,020,534 408,276,434 431,601,623 429,021,740

90 - GRANTS 1,457,520 1,692,000 1,037,000 635,000 -

95 - CONTINGENCIES & RESTRICTIONS - - - (2,665,365) (5,569,365)

94 - OTHER SOURCES & USES (354,239) 3,885,606 (1,254,483) (815,380) (1,015,320)

TOTAL EXPENDITURES 1,142,415,984 1,110,798,385 1,133,726,441 1,231,394,444 1,165,562,337

99 - PLANNED USE OF FUND BALANCES - - - (16,415,277) (8,783,878)

96 - OPERATING TRANSFERS IN (25,050,222) (16,647,896) (29,635,286) (26,548,886) (24,788,274) 98 - OPERATING TRANSFERS OUT 32,875,879 27,944,005 33,778,818 31,853,886 30,883,569 NET TRANSFERS 7,825,658 11,296,109 4,143,532 5,305,000 6,095,295

TOTAL ALL FUNDS (7,323,360) (5,245,577) (15,389,495) - -

(1) Includes Education expense

FY15 Adopted Budget Summary - 16 Total Revenue and Expenditures by Division Countywide Summary All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of DIVISION REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

Education (381,288,000) 381,288,000 - - - 32.7%

Debt Service (163,773,564) 161,598,191 4,259,498 (2,084,125) - 13.9%

Sheriff (8,679,270) 160,564,720 - (1,712,356) 150,173,094 13.8%

Public Works (62,012,701) 84,262,285 (4,753,729) (1,060,101) 16,435,754 7.2%

Judicial (33,999,257) 76,230,097 - (436,640) 41,794,201 6.5%

Corrections (54,244,855) 64,644,855 (8,900,000) (1,500,000) - 5.5%

Health Services (36,923,171) 59,495,795 (324,999) (609,554) 21,638,071 5.1%

Administration & Finance (311,192,254) 56,624,491 12,697,805 (201,892) (242,071,850) 4.9%

Community Services (36,339,800) 44,165,686 - - 7,825,886 3.8%

Other Elected Officials (37,449,795) 32,278,107 - 16,962 (5,154,726) 2.8%

Planning & Development (30,758,872) 29,136,649 3,116,720 (1,083,350) 411,147 2.5%

Information Technology (6,212,215) 15,273,461 - (112,822) 8,948,424 1.3% TOTAL - ALL FUNDS (1,162,873,755) 1,165,562,337 6,095,295 (8,783,878) - 100%

FY15 Expenditures by Division

Planning & Development Information Other Elected Officials 2.5% Technology 2.8% 1.3% Education 32.7% Community Services 3.8% Administration & Finance 4.9%

Health Services 5.1%

Corrections 5.5% Debt Service Judicial 13.9% 6.5% Public Works Sheriff 7.2% 13.8%

Education represents the largest functional division of county expenditures.

FY15 Adopted Budget Summary - 17 Revenue and Expenditures by Fund/Division Countywide Summary All Funds FY15 USE FY15 FY15 FY15 OF FUND NET FUND/DIVISION REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS

GENERAL FUND: Administration & Finance (290,020,772) 35,303,159 12,715,762 (70,000) (242,071,850) Information Technology Services (1,797,000) 10,745,424 - - 8,948,424 Planning & Development (5,000) 351,786 64,361 - 411,147 Public Works (2,584,950) 19,005,874 14,830 - 16,435,754 Health Services (4,945,770) 25,950,334 633,507 - 21,638,071 Community Services (910,000) 8,607,210 128,676 - 7,825,886 Sheriff (6,036,512) 156,379,151 (169,545) - 150,173,094 Judicial (28,902,068) 70,471,551 224,718 - 41,794,201 Elected Officials (37,148,950) 31,994,224 - - (5,154,726) TOTAL GENERAL FUND (372,351,022) 358,808,712 13,612,309 (70,000) -

SPECIAL REVENUE FUNDS: Education Fund (381,288,000) 381,288,000 - - - Hotel-Motel Tax Fund (14,100,000) 14,081,892 - 18,108 - Roads & Bridges Fund (10,554,238) 10,925,548 507,651 (878,961) - Mosquito & Rodent Control Fund (3,455,000) 3,745,595 - (290,595) - Narcotics Funds (2,141,500) 3,853,856 - (1,712,356) - Car Rental Tax Fund (2,200,000) 2,200,000 - - - Air Emission Fees Fund (1,091,250) 1,155,967 246,242 (310,959) - Register DP Fund (300,845) 283,883 - 16,962 - General Sessions DP Fund (227,366) 395,037 - (167,671) - Criminal Court DP Fund (25,000) 115,800 - (90,800) - Economic Development Fund (3,000,000) 3,000,000 - - - Stormwater Fees Fund (725,000) 1,170,231 15,813 (461,044) - DUI Treatment Fines Fund (55,000) 55,000 - - - Drug Court Program Fund (330,000) 508,169 - (178,169) - TOTAL SPECIAL REVENUE FUNDS (419,493,199) 422,778,978 769,706 (4,055,485) -

ENTERPRISE FUNDS: Corrections Fund (53,894,250) 64,103,159 (8,708,909) (1,500,000) - Fire Services Fund (19,161,000) 18,821,659 - 339,341 - Codes Enforcement Fund (9,089,791) 11,014,224 (1,242,083) (682,350) - TOTAL ENTERPRISE FUNDS (82,145,041) 93,939,042 (9,950,992) (1,843,009) -

INTERNAL SERVICE FUNDS: IT Internal Service Fund (4,415,215) 4,528,037 - (112,822) - Fleet Services (3,865,596) 3,865,596 - - - Mail and Print Services (2,461,903) 2,461,903 - - - TOTAL INTERNAL SERVICE FUNDS (10,742,714) 10,855,536 - (112,822) -

GRANT FUNDS (114,368,215) 117,581,878 (2,595,226) (618,437) -

DEBT SERVICE FUND (163,773,564) 161,598,191 4,259,498 (2,084,125) -

ALL FUNDS TOTAL (1,162,873,755) 1,165,562,337 6,095,295 (8,783,878) -

FY15 Adopted Budget Summary - 18 Total Revenue and Expenditures by Fund Type Countywide Summary All Funds

FY15 USE FY15 FY15 FY15 OF FUND % of Total FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE NET Revenue

EDUCATION FUND* (381,288,000) 381,288,000 - - - 32.8%

GENERAL FUND* (372,351,022) 358,808,712 13,612,309 (70,000) - 32.0%

GRANT FUNDS (114,368,215) 117,581,878 (2,595,226) (618,437) - 9.8%

DEBT SERVICE FUND* (163,773,564) 161,598,191 4,259,498 (2,084,125) - 14.1%

ENTERPRISE FUNDS (82,145,041) 93,939,042 (9,950,992) (1,843,009) - 7.1%

OTHER SPECIAL REVENUE FUNDS (38,205,199) 41,490,978 769,706 (4,055,485) - 3.3%

INTERNAL SERVICE FUNDS (10,742,714) 10,855,537 - (112,822) - 0.9%

COUNTYWIDE TOTAL - ALL FUNDS (1,162,873,755) 1,165,562,337 6,095,295 (8,783,878) - 100.0%

*Identified as Major Funds - defined as more than 10% of total appropriated revenues

FY15FY15 Revenue Revenue by by Fund Fund Type Type

GENERAL FUND GRANT FUNDS 32.0% 9.8%

DEBT SERVICE FUND 14.1%

ENTERPRISE FUNDS 7.1%

EDUCATION FUND OTHER SPECIAL REVENUE 32.8% FUNDS INTERNAL SERVICE FUNDS 3.3% 0.9%

The General Fund and the Education Fund are the largest funds for Shelby County with each representing about one third of the countywide total.

FY15 Adopted Budget Summary - 19 Revenue Overview Countywide Summary All Funds

FY11 FY12 FY13 FY14 FY15 REVENUE SOURCE Actual Actual Actual Amended Adopted

40 - Property Taxes (731,508,708) (722,068,728) (722,145,558) (737,979,000) (739,849,000) % of Total 63.2% 64.1% 62.6% 60.5% 63.6% 43 - Intergovernmental - State (150,840,545) (135,256,101) (140,805,239) (166,160,081) (160,193,445) % of Total 13.0% 12.0% 12.2% 13.6% 13.8%

46 - Fines, Fees & Permits (96,102,076) (96,311,867) (95,747,381) (96,666,702) (96,581,855) % of Total 8.3% 8.5% 8.3% 7.9% 8.3%

41 - Other Local Taxes (93,391,145) (87,643,901) (95,327,540) (98,138,432) (95,427,000) % of Total 8.1% 7.8% 8.3% 8.0% 8.2%

44 - Intergovernmental-Federal (62,678,842) (63,275,891) (63,939,101) (95,906,456) (46,666,849) % of Total 5.4% 5.6% 5.5% 7.9% 4.0%

45 - Charges for Services (16,880,675) (17,275,424) (16,879,418) (19,554,331) (18,727,040) % of Total 1.5% 1.5% 1.5% 1.6% 1.6%

47 - Other Revenue (5,104,168) (4,389,570) (17,019,033) (4,993,515) (4,606,617) % of Total 0.4% 0.4% 1.5% 0.4% 0.4%

48 - Interest Income (1,058,842) (1,118,590) (1,396,197) (885,649) (821,949) % of Total 0.1% 0.1% 0.1% 0.1% 0.1%

TOTAL REVENUE - ALL FUNDS (1,157,565,002) (1,127,340,071) (1,153,259,468) (1,220,284,166) (1,162,873,755)

% Change from Prior Year -2.6% 2.3% 5.8% -4.7%

Countywide Revenue Overview

Property Taxes 63.6%

Interest Income 0.1% Intergovernmental - Other Revenue State 0.4% 13.8%

Charges for Services Intergovernmental- Other Local Taxes Fines, Fees & Permits 1.6% Federal 8.3% 4.0% 8.2%

Property Taxes provide the largest single source of revenue for Shelby County.

FY15 Adopted Budget Summary - 20

Countywide Summary Revenue Overview

Revenue Projections and Assumptions

Preparing a balanced budget based on conservative revenue estimates is fundamental to maintaining a strong financial position. Since property taxes account for over 63% of Countywide revenue, reaching consensus on this revenue forecast is an important basis for budget development. Property taxes have been projected based upon historical trends, current year actual collections and appraisal appeals, and extensive collaboration with the Trustee and the Assessor. Analysis of local, state and national economic trends and statistical indicators is an integral part of this forecasting process. If necessary, estimates are adjusted before the final budget is approved to reflect results of the certified tax roll and final appeals of current year assessments that become available in April.

Our dependence on this revenue source has made the impact in prior years of declining real estate values and foreclosures a real concern. However, the County has very little opportunity to diversify its revenue sources because most other local taxes, fines, fees and permits are largely established and regulated by State law. The County has attempted to maintain stable property tax rates to avoid the need to adapt to cyclical economic and fiscal conditions. This has been accomplished without the use of fund balance or the use of non-recurring revenue sources to fund ongoing expenditures.

Property Tax Rates

The Property Tax Rate is set by the County Commission as a part of the annual budget review process. Rates are set at a level determined to be necessary to maintain a balanced budget while providing appropriate services to County residents. Property appraisals are prepared by the Shelby County Assessor of Property and re-evaluated every four years, except for public utilities which are assessed by the Tennessee Regulatory Authority. The appraised value is the estimated market value at a specified point in time.

The assessed value is the basis for property taxes on various types of property, including:

• Real property – land, structures, lease-hold improvements (realty tax) • Personal property – business furnishings and equipment (personalty tax) • Public utility property – real and personal property owned by utilities and organizations regulated by the State

Some properties are exempt from property tax assessments such as governments and religious and charitable institutions. The State of Tennessee tax statutes classify types of property as follows for computing assessed valuations:

• Real estate – Residential and Farms; 25% of actual value • Real estate – Commercial and Industrial; 40% of actual value • Personal property – Commercial and Industrial; 30% of actual value • Public utilities – 55% of actual value

Residential properties have generally accounted for about 53% of total assessed values throughout the County, with commercial properties at about 33%, personal property at 8% and utilities at 6%.

Based on property tax assessments provided by the Assessor's office and the property tax rate as set by the County Commission, the Trustee calculates the amount of property tax bills. Tax bills are mailed by September and become delinquent if not paid by the last day in February of the following year.

FY15 Adopted Budget Summary - 21

Countywide Summary Revenue Overview

Property Tax Calculation

The County Commission approved a tax rate of $4.37 for tax year 2014 (fiscal 2015) which represents a $0.01 reduction from the tax year 2013 rate.

To calculate a property tax bill, the assessed value is divided by $100, with the result multiplied by the effective tax rate. The example below shows this calculation for a tax rate of $4.37 on a residential property assessed at $100,000:

1) $100,000 appraised value x 25% assessed value for residential property = $25,000 2) ($25,000/$100) = $250 3) $250 x $4.37 = $1,093 tax due

A commercial property of the same appraised value would be assessed at 40% for a tax due amount of $1,748.

Property Tax Revenue

Current Property Taxes have been projected at $711.0 million for the FY15 Adopted Budget - $6.3 million higher than FY14 Budget. This amount is based on a tax rate of $4.37 - a reduction of one cent - and an assumption of about 1% growth. The Rural School Bond property tax rate of $.04 (which applies only to properties outside the Memphis city limits) has been eliminated for FY15. This reduction of $2.8 million in tax revenue applies only to the Debt Service Fund. Delinquent tax revenue has been reduced by $1.6 million compared to prior year budget. One cent of the tax rate is estimated to generate $1,627,000 in revenue.

FY15 Adopted Budget Summary - 22

Countywide Summary Revenue Overview

Intergovernmental Revenues received from the State of Tennessee contribute the second largest source of income to the County, representing 13.8% of total income, with revenue from Federal programs accounting for another 4.0% countywide (or 17.8% combined). Statewide revenue collections are distributed from the state to the municipalities on the basis of population, as prescribed by the Tennessee Code Annotated.

Significant revenue sources in this category include: • Federal and State grant funding for specified programs ($106.8 million). The FY15 budget for this category has been significantly reduced due to the fact that Shelby County will no longer administer the Shelby County Head Start Program. • Corrections reimbursements from the State for housing of inmates charged with felony crimes ($52.2 million) • State gasoline tax ($8.9 million) and TVA Replacement tax ($6.9 million) • State ($8.3 million) and Local ($4.8 million) cost reimbursements. The largest State reimbursement is for the operation of the Public Defender office ($5.0M). The City of Memphis reimburses the County for operations of Codes Enforcement and occupancy of the Criminal Justice Center. • Reimbursements from the City of Memphis for reappraisal and election reimbursements.

FY15 Adopted Budget Summary - 23

Countywide Summary Revenue Overview

Fines, Fees & Permits account for 8.3% of total revenues. Collections in this category have stabilized over the past few years as economic conditions have improved. Significant fees collected from businesses, residents, and organizations for services include:

• County Trustee’s commission for collection of property taxes ($21.6 million) • Fire Protection fees collected in the unincorporated areas of Shelby County ($18.0 million) • Various fees and permits charged by Elected Officials (County Clerk, Register, Courts)

Other Local Taxes contribute another 8.2% to total revenue. Significant local tax revenues are generated from:

• Wheel Tax - collected by the County Clerk as vehicle licenses are issued or renewed. All proceeds are allocated to Education for operating costs and debt service ($29.0 million). • Hotel & Motel Tax - a 5% tax collected on room rentals as funding for the Sports Authority debt and Convention and Visitors Bureau ($14.1 million) • Exempt Property in Lieu of Taxes (PILOT) program – tax incentives designed to attract and expand business within Shelby County ($18.7 million, including MLG&W) • Business or Gross receipts taxes ($13.2) and local share of Sales Tax ($4.4) • Interest & Penalty on Taxes ($9.1), and litigation taxes ($3.7) • Car Rental Tax – a 3% tax collected on rental of private vehicles as funding for an NBA arena ($2.2)

Favorable trends in this category are largely attributed to strong collections of Business and Hotel/ Motel taxes. Variance from FY12 to FY13 reflects collection of the MLGW in Lieu of Tax from the City of Memphis.

FY15 Adopted Budget Summary - 24

Countywide Summary Revenue Overview

Charges for Services represent only 1.6% of all revenues. This category includes internal service charges for telecommunications, printing, postage and fuel, as well as charges for inmate telephone and postage usage, and Tenncare revenue receipts. Changes in this category for FY15 internal billings include an increase for a PC Replacement Program and a reduction in internal printing and telecom revenues due to lower costs resulting from process efficiencies.

FY15 Adopted Budget Summary - 25 Fund Balance Analysis All Funds

Actual Projected Projected FUND NAME Balance Balance FY13-FY14 FY15 Balance FY14-FY15 (amounts shown in thousands) 6/30/2013 6/30/2014 % Change Planned Use 6/30/2015 % Change

General Fund (1) $ 95,760 $ 102,000 6.5%$ (70) $ 101,930 -0.1%

Debt Service Fund (2) 84,768 86,957 2.6% (2,084) 84,873 -2.4% Special Revenue Funds: Roads and Bridges Fund (3) 6,133 7,519 22.6% (879) 6,640 -11.7% Hotel Motel Tax Fund (4) 2,311 2,990 29.4% 18 3,008 0.6% Sheriff's Forfeitures Fund (5) 3,547 2,105 -40.7% (1,712) 393 -81.3% Data Processing Fund (6) 1,116 1,220 9.3% (242) 978 -19.8% Health Services Restricted (7) 1,954 1,706 -12.7% (602) 1,104 -35.3% Grants Fund (8) 10,495 10,545 0.5% (618) 9,927 -5.9% Economic Development Fund (9) 4,309 4,323 0.3% - 4,323 0.0% Stormwater Fees Fund (10) 1,340 1,167 -12.9% (461) 706 -39.5% Drug Court (11) 1,090 1,183 8.5% (178) 1,005 -15.0% Enterprise Funds: (Net Assets) Codes Enforcement Fund (12) 2,588 2,596 0.3% (682) 1,914 -26.3% Fire Services Fund (13) 5,175 6,337 22.5% 339 6,676 5.3% Corrections Fund 33,981 31,519 -7.2% (1,500) 30,019 -4.8%

Internal Service Funds (14) 2,853 3,406 19.4% (113) 3,293 -3.3% Total - All Operating Funds*$ 257,420 $ 265,573 3.2%$ (8,784) $ 256,789 -3.3% * Education Fund and Car Rental Tax Funds are not shown because all designated funds are collected and dispersed within the same fiscal year - no fund balance is accumulated. Capital Improvement Funds are also not included with this analysis of operating funds. Comments related to significant changes (>10%): (1) Discussion of General Fund balance and trend is provided in the "General Fund Summary" section of this book. (2) Fund balance has been intentionally built up to provide for increasing debt service. The County's debt plan includes use of fund balance through at least 2015.

(3) The Roads and Bridges Fund FY15 planned use of fund balance is for maintenance of existing roadways, stabilization of failures in roadway surfaces, and construction of roadways for the safety of the motoring public. While it is prudent to maintain a reasonable fund balance for major projects, fund balance is currently higher than necessary.

(4) The Hotel-Motel Tax Fund - variations in fund balance level reflect the timing of collections and disbursements of fees.

(5) The Sheriffs Forfeiture Fund receives revenue from seizures and DUI testing and can be used only for expenses related to drug use prevention - primarily for operating expenses of the narcotics group and vehicle purchases. Fund balance is used to compensate for fluctuations in seizure activity from year to year.

(6) Data Processing Fund balance reflects funds accumulated in FY14 for planned expenditures in FY15 and future years.

(7) The Health Services Fund planned use of fund balance in FY15 will provide match dollars for grant funds related to air pollution reduction initiatives.

(8) The Grant Fund balance reflects timing of revenue recognition and expenditures.

(9) The Economic Development Fund activity reflects use of funds previously received from sale of the the Depot that have been dedicated to the activities of EDGE (Economic Development Growth Engine).

(10) Stormwater fees collected in excess of expenditures to date are accumulated for major drainage projects. (11) Drug Court balance is accumulated to supplement Drug and Alcohol treatment programs in FY15.

(12) Codes Enforcement planned use of fund balance will provide funding for a major technology project in FY15.

(13) Increase in Fire Services fund balance is due to fire fee increases and implementation of operational efficiencies. (14) Fund balance is accumulated in Internal Services for equipment purchases for Information Technology and Printing.

FY15 Adopted Budget Summary - 26 Total FTE Positions by Fund Countywide Summary All Funds

FY14-15 % of FUND NAME FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Change Total

General Fund 4,023.1 3,910.7 3,857.1 3,875.1 3,902.8 3,903.3 0.5 63.9%

Special Revenue Funds 184.9 172.8 176.8 156.6 154.6 154.6 - 2.5%

Enterprise Funds 987.8 979.8 969.8 1,010.8 1,013.8 1,013.8 - 16.6%

Internal Service Funds 21.0 21.0 21.0 41.0 33.0 33.0 - 0.5%

Grant Funds 1,104.0 1,049.8 1,081.6 1,050.1 1,005.2 545.5 (459.8) 16.5%

TOTAL FTE - ALL FUNDS 6,320.8 6,134.1 6,106.3 6,133.6 6,109.5 5,650.2 (459.3) 100.0%

Change from prior year (489.3) (186.7) (27.8) 27.3 (24.1) (459.3)

Total Positions Trend 6,600

6,400 6,320.8 6,134.1 6,200 6,109.5 6,133.6 6,106.3 6,000

5,800 5,650.2 5,600

5,400

5,200 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015

The total number of County employees in All Funds has declined by 671 positions (11%) since FY10, with the largest number of reductions related to Grants. Almost all FY15 FTE reduction in grants related to elimination of Head Start grant positions.

FY15 Adopted Budget Summary - 27 Total FTE Positions Trends by Division Countywide Summary All Funds % of DIVISION FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Change Total

Sheriff 1,975.8 1,966.8 1,988.8 1,977.3 1,969.3 (8.0) 34.9% Judicial 904.0 904.0 909.0 929.6 938.6 9.0 16.6% Corrections 700.8 703.8 749.8 739.8 730.6 (9.3) 12.9% Health 639.5 602.7 558.0 552.0 551.0 (1.0) 9.7% Public Works 459.0 452.0 444.0 438.0 438.0 - 7.8% Other Elected Officials 394.0 384.0 383.0 381.0 381.0 - 6.7% Community Services 625.1 672.0 680.0 664.3 215.3 (449.0) 3.8% Administration & Finance 186.0 183.0 190.0 192.5 191.5 (1.0) 3.4% Planning & Development 168.9 160.0 146.0 145.0 145.0 - 2.6% Information Technology Svcs 81.0 78.0 85.0 90.0 90.0 - 1.6%

TOTAL FTE - ALL FUNDS 6,134.1 6,106.3 6,133.6 6,109.5 5,650.2 (459.3) 100.0%

Total FY15 Positions by Division

Sheriff 34.9%

Judicial 16.6% Community Services 3.8%

Other Elected Officials 6.7% Health 9.7% Admin & Finance 3.4% Information Corrections Technology Svcs 12.9% 1.6% Public Works Planning & 7.8% Development 2.6%

The Sheriff accounts for about one third of all positions on an all funds basis.

FY15 Adopted Budget Summary - 28 Total FTE Positions Distribution Countywide Summary All Funds

General Special Enterprise Internal Grant ALL FUNDS Fund Revenue Funds Service Funds TOTAL

MAYOR'S ADMINISTRATION Administration & Finance 187.5 - - - 4.0 191.5 Information Technology 85.0 - - 5.0 - 90.0 Planning & Development 5.0 - 116.0 - 24.0 145.0 Public Works 143.0 93.0 169.0 28.0 5.0 438.0 Corrections - - 728.8 - 1.8 730.6 Health Services 146.5 57.6 - - 346.8 550.9 Community Services 95.0 - - - 120.3 215.3 Total Mayor's Admin 662.0 150.6 1,013.8 33.0 501.9 2,361.3

SHERIFF Sheriff Administration 191.0 - - - - 191.0 Law Enforcement 691.3 - - - - 691.3 Jail 1,087.0 - - - - 1,087.0 Total Sheriff 1,969.3 - - - - 1,969.3

JUDICIAL Chancery Court 23.0 - - - - 23.0 Circuit Court 41.0 - - - - 41.0 Criminal Court 83.0 - - - - 83.0 General Sessions Court 185.8 4.0 - - 2.0 191.8 Probate Court 13.0 - - - - 13.0 Juvenile Court Judge 221.7 - - - 18.6 240.3 Juvenile Court Clerk 81.0 - - - 15.0 96.0 Attorney General 108.0 - - - 8.0 116.0 Public Defender 124.0 - - - - 124.0 Divorce Ref/Jury Commission 10.5 - - - - 10.5 Total Judicial 891.0 4.0 - - 43.6 938.6

OTHER ELECTED OFFICIALS Election Commission 21.0 - - - - 21.0 Legislative Operations 24.0 - - - - 24.0 Equal Opportunity Compliance 11.0 - - - - 11.0 Assessor 138.0 - - - - 138.0 County Clerk 91.0 - - - - 91.0 Register 24.0 - - - - 24.0 Trustee 72.0 - - - - 72.0 Total Other Elected 381.0 - - - - 381.0

TOTAL 3,903.3 154.6 1,013.8 33.0 545.5 5,650.2

FY15 Adopted Budget Summary - 29

FY15 Adopted Budget Summary - 30

GENERAL FUND SUMMARY

FY15 ADOPTED BUDGET

FY15 Adopted Budget Summary - 31 FY15 Sources and Uses of Funds General Fund

Where the Money Comes From….

Property Taxes 65.9%

Other Revenue 0.2% Charges for Services 1.0% Federal 2.0% Fines, Fees & Permits State 5.4% Other Local Taxes 17.2% 8.3%

Property taxes are the largest single source of revenue for General Fund operations.

REVENUE SOURCES:

Property Taxes$ 245,255,000 Fines, Fees & Permits 64,085,814 Other Local Taxes 30,950,000 Intergovernmental-State 20,091,254 Intergovernmental-Federal 7,592,607 Charges for Services 3,653,876 Other Revenue 722,471

Total Revenue$ 372,351,022

FY15 Adopted Budget Summary - 32 FY15 Sources and Uses of Funds General Fund

….and Where the Money Goes

Personnel 72.7%

Transfers - Net 3.7%

Affiliated Operating and Organizations & Maintenance 16.0% Grants 7.6%

Personnel expenses represent the largest expenditure category for General Fund Operations.

USE OF FUNDS:

Personnel $ 270,790,512 Operating, Maintenance, Other* 59,496,352 Affiliated Organizations & Grants 28,451,848 Transfers - Net 13,612,309

Total Expenditures$ 372,351,022

*includes any contingencies, restrictions or other sources/uses of funds

FY15 Adopted Budget Summary - 33 Prime Accounts General Fund

FY11 FY12 FY13 FY14 FY15 ACCT DESCRIPTION ACTUAL ACTUAL ACTUAL AMENDED ADOPTED

40 - Property Taxes (240,027,270) (242,951,329)(243,102,953) (243,356,000) (245,255,000) 41 - Other Local Taxes (36,481,925) (28,298,234) (30,987,178)(31,426,000) (30,950,000) 43 - Intergovernmental - State (17,585,647) (17,552,358)(19,448,535) (20,048,659) (20,091,254) 44 - Intergovernmental - Federal & Local (4,508,065) (3,962,130)(7,576,952) (11,918,217) (7,592,607) 45 - Charges for Services (3,719,872) (3,689,453)(3,429,291) (3,837,441) (3,653,876) 46 - Fines, Fees & Permits (64,374,244) (65,071,272)(63,598,246) (64,280,041) (64,085,814) 47 - Other Revenue (1,067,864) (347,713)(425,431) (307,271) (336,271) 48 - Investment Income (407,727) (477,789)(360,385) (465,200) (386,200)

TOTAL REVENUE (368,172,614) (362,350,277)(368,928,971) (375,638,828) (372,351,022)

51 - Salaries-Regular Pay 176,881,428 174,124,897176,045,600 191,519,420 196,115,820 52 - Salaries-Other Compensation 11,912,964 15,620,55612,249,170 12,419,948 12,447,250 55 - Fringe Benefits 56,951,897 64,758,14968,733,373 81,333,003 79,368,846 56 - Salary Restriction - - - (16,946,742) (17,141,406)

TOTAL SALARIES 245,746,290 254,503,602257,028,143 268,325,630 270,790,512

60 - Supplies & Materials 8,717,023 9,126,3659,338,760 10,681,868 9,489,243 64 - Services & Other Expenses 6,077,443 6,879,4647,709,328 8,158,157 7,531,792 66 - Professional & Contracted Services 27,679,158 27,509,90928,746,313 31,941,937 33,059,704 67 - Rent, Utilities & Maintenance 14,442,257 13,549,43013,528,961 14,154,359 13,751,056 68 - Interfund Services 293,118 1,656,565588,522 510,799 948,912 70 - Capital Asset Acquisitions 872,036 1,258,5381,903,805 1,589,090 980,010

TOTAL OPERATING & MAINT 58,081,035 59,980,27261,815,689 67,036,209 65,760,717

80 - DEBT SERVICES - - - - -

89 - AFFILIATED ORGANIZATIONS 40,514,884 29,253,67328,476,366 28,451,848 28,451,848

90 - GRANTS 1,457,520 1,692,000 1,037,000 635,000 -

95 - CONTINGENCIES & RESTRICTIONS - - - (2,665,365) (5,569,365)

94 - OTHER SOURCES & USES 628,350 (1,636,758)(618,619) (325,060) (625,000)

TOTAL EXPENDITURES 346,428,079 343,792,788347,738,579 361,458,263 358,808,712

PLANNED FUND BALANCE CHANGE - - - (290,978) (70,000)

96 - Operating Transfers In (1,373,180) (1,316,667)(2,346,401) (2,262,608) (2,268,044) 98 - Operating Transfers Out 14,517,504 13,841,46520,676,746 16,734,151 15,880,353

NET TRANSFERS 13,144,324 12,524,79818,330,346 14,471,543 13,612,309

TOTAL GENERAL FUND (8,600,211) (6,032,691) (2,860,047) - -

FY15 Adopted Budget Summary - 34 Net Expenditures by Division General Fund

FY11 FY12 FY13 FY14 FY15 ACTUAL ACTUAL ACTUAL AMENDED ADOPTED MAYOR'S ADMINISTRATION: Administration & Finance (222,502,437) (228,402,444) (231,075,922) (236,169,526) (242,071,850) Information Technology 6,948,054 7,502,145 8,197,246 8,951,041 8,948,424 Planning & Development 412,247 384,117 395,760 405,287 411,147 Public Works 14,956,972 16,336,233 16,496,719 16,765,310 16,435,754 Health Services 21,449,530 20,656,753 19,166,934 21,680,099 21,638,071 Community Services 7,575,397 8,131,192 7,758,463 7,576,344 7,825,886 SUBTOTAL (171,160,236) (175,392,003) (179,060,800) (180,791,447) (186,812,569)

SHERIFF: Sheriff Administration 15,700,129 16,874,436 18,371,001 9,265,976 8,624,986 Law Enforcement 50,052,404 52,992,077 54,668,344 60,454,745 61,899,204 Jail 70,701,363 73,181,715 70,789,098 79,931,603 79,648,903 SUBTOTAL 136,453,896 143,048,228 143,828,443 149,652,324 150,173,094

JUDICIAL: Chancery Court (2,761,929) (2,585,180) (1,807,816) (2,089,153) (1,885,219) Circuit Court (618,608) (544,705) (413,236) (225,008) (246,169) Criminal Court (675,219) (339,279) 616,730 82,292 878,932 General Sessions Court 2,381,836 2,631,621 3,615,366 3,700,929 3,581,539 Probate Court 543,122 576,866 543,825 670,980 654,120 Juvenile Court 17,570,456 18,422,077 18,410,960 20,098,994 20,352,738 Attorney General 9,069,267 9,447,823 9,442,233 9,750,135 9,851,226 Public Defender 5,348,453 5,753,620 6,173,325 7,404,060 7,404,061 Divorce Ref. / Jury Comm. 1,044,931 1,062,021 1,155,540 1,203,316 1,202,972 SUBTOTAL 31,902,310 34,424,864 37,736,928 40,596,547 41,794,201

OTHER ELECTED OFFICIALS: Election Commission 3,871,455 1,690,963 3,928,878 2,263,538 3,813,830 Legislative Operations 1,759,730 1,704,463 2,743,096 2,454,898 2,427,519 Equal Opportunity 681,864 597,471 676,403 750,745 763,350 Assessor 9,601,197 9,650,697 10,117,684 7,692,618 10,492,619 County Clerk (4,725,968) (4,535,555) (4,929,914) (4,649,349) (4,695,992) Register (1,637,276) (1,743,026) (2,568,239) (2,098,830) (2,085,006) Trustee (15,347,183) (15,478,794) (15,332,526) (15,871,045) (15,871,045) SUBTOTAL (5,796,182) (8,113,780) (5,364,618) (9,457,425) (5,154,726)

TOTAL GENERAL FUND (8,600,211) (6,032,691) (2,860,047) - -

FY15 Adopted Budget Summary - 35 Revenue Overview General Fund

FY11 FY12 FY13 FY14 FY15 REVENUE SOURCE Actual Actual Actual Amended Adopted

Property Taxes (240,027,270) (242,951,329) (243,102,953) (243,356,000) (245,255,000) % of Total 65.2% 67.0% 65.9% 64.8% 65.9%

Fines, Fees & Permits (64,374,244) (65,071,272) (63,598,246) (64,280,041) (64,085,814) % of Total 17.5% 18.0% 17.2% 17.1% 17.2%

Other Local Taxes (36,481,925) (28,298,234) (30,987,178) (31,426,000) (30,950,000) % of Total 9.9% 7.8% 8.4% 8.4% 8.3%

Intergovernmental - State (17,585,647) (17,552,358) (19,448,535) (20,048,659) (20,091,254) % of Total 4.8% 4.8% 5.3% 5.3% 5.4%

Intergovernmental-Fed&Local (4,508,065) (3,962,130) (7,576,952) (11,918,217) (7,592,607) % of Total 1.2% 1.1% 2.1% 3.2% 2.0%

Charges for Services (3,719,872) (3,689,453) (3,429,291) (3,837,441) (3,653,876) % of Total 1.0% 1.0% 0.9% 1.0% 1.0%

Other Revenue (1,067,864) (347,713) (425,431) (307,271) (336,271) % of Total 0.3% 0.1% 0.1% 0.1% 0.1%

Interest Income (407,727) (477,789) (360,385) (465,200) (386,200) % of Total 0.1% 0.1% 0.1% 0.1% 0.1%

Total General Fund Revenue (368,172,614) (362,350,277) (368,928,971) (375,638,828) (372,351,022)

% Change from Prior Year 5.6% -1.6% 1.8% 1.8% -0.9% $ Change from Prior Year (Decrease) (5,822,337) 6,578,694 6,709,857 (3,287,806)

Property tax revenue has remained relatively stable as a percentage of total revenues that support General Fund operations.

FY15 Adopted Budget Summary - 36 Revenue Overview General Fund

GENERAL FUND REVENUE TRENDS AND ASSUMPTIONS

Property Tax Revenues continue to provide the primary source of operating funds for Shelby County, accounting for 65.9% of total General Fund revenues. The increase in property tax revenue for FY11 reflects an allocation shift to the General Fund of eight cents from Education and three cents from Debt. Another three cents was reallocated from Debt Service to the General Fund for FY12. There is no change in allocation to the General Fund for FY15 in comparison to prior year. Delinquent taxes account for $9.3 million (or 3.8%) of total property tax collections. Further discussion of property taxes is provided in the "All Funds Summary" section.

Property Taxes

250 245 240 235 230 225 220

$ Millions $ 215 210 205 200 FY10 Act FY11 Act FY12 Act FY13 Act FY14 Bud FY15 Bud

Fines, Fees & Permits represent the second largest source of General Fund income at 17.2% of total revenue. This category includes fees collected by the Courts and Other Elected Officials such as the County Clerk, Register and Trustee. Additional fees generated from the expansion of Environmental Court in FY15 will compensate somewhat for reduced collections experienced over the past several years by other courts (Chancery and Criminal).

Fines, Fees & Permits

66 65 65 64 64 63 63

$ Millions $ 62 62 61 61 FY10 Act FY11 Act FY12 Act FY13 Act FY14 Bud FY15 Bud

FY15 Adopted Budget Summary - 37 Revenue Overview General Fund

Other Local Taxes contribute 8.3% of all General Fund revenues. This amount is below the current budget by 1.5% but equal to prior year actual collections. The adjusted budget recognizes continued growth in Business Tax collections ($13.2). This category also includes Interest & Penalty on Taxes ($9.1), In-Lieu-of-Tax payments collected from MLG&W ($2.8) and other companies with PILOT agreements ($2.4) and litigation taxes ($2.7). The overall reduction in revenue from FY11 to FY12 reflects the fact that Local Sales Taxes were moved from the General Fund to Debt Service.

Other Local Taxes

40

35

30

25

$ Millions $ 20

15

10 FY10 Act FY11 Act FY12 Act FY13 Act FY14 Bud FY15 Bud

Intergovernmental Revenue collected from the State of Tennessee accounts for 5.4% of all General Fund revenue. State revenue includes the County share of the State Income Tax ($1.1), the TVA Replacement Tax ($6.9), cost reimbursements related to the Public Defender ($5.0), the Jail ($2.2) and Environmental Sanitation inspections ($1.0) as well as various grant programs.

Intergovernmental Revenue - Federal & Local sources contribute 2.0% to the County General Fund - a $4.3 million decrease from the FY14 Budget. This decrease is due to the non-recurrence of Property Re-appraisal Reimbursement fees collected in FY14 and a non-reimbursable election cycle for FY15.

Charges for Services, Other Revenue Sources and Interest Income account for only about 1.2% of all General Fund revenues. Over 60% of this revenue is derived from the Inmate Phone System, Tenncare Revenue, Pretrial Program and the Edmund Orgill Golf Course.

FY15 Adopted Budget Summary - 38

Position Control Budget General Fund

Personnel costs account for almost 73% of all General Fund expenditures. That factor makes Position Control the most significant single element for cost containment by the County. To control the impact of salaries and escalating fringe benefits, several measures have been implemented over the past several years:

A gradual workforce reduction was achieved primarily through planned elimination of vacant positions rather than layoffs. This strategy resulted in the gradual elimination of 285 positions – about 7% of the workforce – over the past six years, without significant reduction in services.

A Hiring Oversight committee was established to review all requests to fill vacant positions or to reclassify positions with a resulting salary increase.

General salary increases have been limited to only 1.5% over the past 10 years, as shown in the table below. Increases were deferred for fiscal years 2009, 2010, 2012 and 2014. A 3.0% increase has been included in the FY15 Adopted Budget.

Increase Stipend Date FY15 3% 7/1/14 FY14 - FY13 1% 7/1/12 FY12 - $650 1/1/12 FY11 2% 7/1/10 FY10 - FY09 - FY08 3% 10/1/07 FY07 3% 10/1/06 FY06 3% 9/1/05 FY05 2% 10/1/04

Position control procedures require that any salary increase requests for equity or approved reclassifications must be funded from reductions to other budgeted positions or funds reserved for this purpose. This policy ensures that the base budget does not grow at a rate that exceeds any approved general annual increases.

Transition of permanent positions to temporary status has been promoted when feasible to provide flexibility in seasonal staffing levels while reducing some benefit costs and future pension liability. However, the recent requirement by the Affordable Care Act to provide health insurance to temporary employees working more than 25 hours per week has limited this option in some cases.

Limitations to benefits offered for personal and sick leave, retirement, and health coverage have been considered, with some reductions applied to newly hired employees. Existing employees contribute more to specified pension plans and share the cost of health coverage rate increases.

FY15 Adopted Budget Summary - 39

Position Control Budget General Fund

Even with these control factors in place, however, the County faces major obstacles to maintaining this trend in workforce reduction and cost containment. Some of those factors include:

1. Public safety remains a high priority for Shelby County, so reductions in this area are unpopular. About 51% of all General Fund employees are allocated to the Sheriff; therefore, administrative positions have been reduced at a proportionately higher rate than public safety positions. The feasibility of further staff reductions in non-public safety areas is limited by the need to maintain adequate staffing levels to continue to provide the required services.

2. Escalating costs for health insurance, pensions and other post-employment benefits continue to impact the total expense associated with base salaries. The total cost of salaries and benefits has continued to rise even as the workforce is reduced.

3. Cost of living increases and inflation necessitate some level of salary adjustments to retain quality employees, especially since the employees have absorbed some of the increased costs associated with health and retirement benefits.

General Fund Positions

The Sheriff accounts for half of all General Fund positions.

FY15 Adopted Budget Summary - 40 FTE Position Trends General Fund

14-15 DIVISION FY09 FY10 FY11 FY12 FY13 FY14 FY15 Change

MAYOR'S ADMINISTRATION: Administration & Finance 223.0 206.0 180.0 177.0 184.0 187.5 187.5 - Information Technology 90.0 84.0 78.0 75.0 82.0 85.0 85.0 - Planning & Development 6.6 6.6 6.5 5.7 5.0 5.0 5.0 - Public Works 169.0 145.0 157.0 146.0 139.0 143.0 143.0 - Health Services 253.0 213.0 166.6 156.8 146.6 146.5 146.5 - Community Services 87.0 97.0 102.1 97.1 96.0 96.0 95.0 (1.0) TOTAL 828.6 751.6 690.2 657.6 652.6 663.0 662.0 (1.0)

SHERIFF: Sheriff Administration 207.0 202.0 197.0 196.0 193.0 190.0 191.0 1.0 Law Enforcement 646.0 646.8 647.8 650.8 689.8 690.3 691.3 1.0 Jail 1,198.0 1,164.0 1,128.0 1,117.0 1,105.0 1,097.0 1,087.0 (10.0) TOTAL 2,051.0 2,012.8 1,972.8 1,963.8 1,987.8 1,977.3 1,969.3 (8.0)

JUDICIAL 912.5 883.7 854.7 852.7 851.7 881.5 891.0 9.5

OTHER ELECTED OFFICIALS 396.0 375.0 393.0 383.0 383.0 381.0 381.0 -

TOTAL FTE - GENERAL FUND 4,188.1 4,023.1 3,910.7 3,857.1 3,875.1 3,902.8 3,903.3 0.5

Change from prior year (56.5) (165.0) (112.4) (53.6) 18.0 27.7 0.5

General Fund Positions Trend 4,300

4,200 4,188.1

4,100 4,023.1 4,000 3,910.7 3,875.1 3,900 3,857.1 3,902.8 3,903.3

3,800

3,700

3,600 FY09 FY10 FY11 FY12 FY13 FY14 FY15

General Fund positions have been reduced by 285 positions (7%) since FY09.

Note: FY13 increase reflects the addition of School Resource Officers related to school consolidation. FY14 includes the addition of 27 Public Defender positions for DOJ compliance. FY15 includes 12 new positions related to Environmental Court expansion offset by Sheriff reductions

FY15 Adopted Budget Summary - 41 Five Year Projections General Fund

FY15 FY16 FY17 FY18 FY19 FY20 Acct Description Adopted Projected Projected Projected Projected Projected

Assumptions:

Property Tax % increase-Current 0.0% 1.0% 1.0% 2.0% 1.0% 1.0% Property Tax % increase-Prior Yrs 0.0% 1.0% 1.0% 1.0% 1.0% 1.0% Salary Increase 3.0% 2.0% 2.0% 2.0% 2.0% 2.0% Pension % of Salaries (5102) 13.26% 14.28% 14.95% 15.39% 16.07% 16.15% OPEB % of Salaries (5102) 11.73% 11.60% 11.20% 10.80% 10.40% 10.10% Health Insurance % increase 0.0% 5.0% 5.0% 5.0% 5.0% 5.0% Operating and Maint % Increase 0.0% 1.0% 1.0% 1.0% 1.0% 1.0% Property Tax Rate 1.45 1.45 1.45 1.45 1.45 1.45 Penny Value $ 1,627,000 $ 1,640,000 $ 1,660,000 $ 1,690,000 $ 1,710,000 $ 1,730,000

40 - Property Taxes (245,255,000) (247,233,400) (250,227,734) (254,673,521) (257,669,756) (260,666,953) 41 - Other Local Taxes (30,950,000) (30,950,000) (30,950,000) (30,950,000) (30,950,000) (30,950,000) 43 - State Revenues (20,091,254) (20,091,254) (20,091,254) (20,091,254) (20,091,254) (20,091,254) 44 - Federal & Local Revenues (7,592,607) (9,192,607) (7,592,607) (10,592,607) (7,592,607) (9,192,607) 45 - Charges for Services (3,653,876) (3,653,876) (3,653,876) (3,653,876) (3,653,876) (3,653,876) 46 - Fines, Fees & Permits (64,085,814) (64,085,814) (64,085,814) (64,085,814) (64,085,814) (64,085,814) 47 - Other Revenue (336,271) (336,271) (336,271) (336,271) (336,271) (336,271) 48 - Investment Income (386,200) (386,200) (386,200) (386,200) (386,200) (386,200)

Revenue (372,351,022) (375,929,422) (377,323,756) (384,769,543) (384,765,778) (389,362,975)

51 - Salaries-Regular Pay 196,113,912 200,154,945 204,553,042 209,474,969 215,419,290 220,433,554 52 - Salaries-Other Compensation 12,467,507 12,467,507 12,467,507 12,467,507 12,467,507 12,467,507 5510 - Retirement Benefits - County 25,369,379 27,867,287 29,758,282 31,246,793 33,279,966 34,114,554 5511 - OPEB Benefits 22,442,143 22,637,292 22,293,830 21,927,574 21,537,751 21,334,799 554x - Group Health Insurance 24,817,806 26,058,695 27,361,630 28,729,712 30,166,197 31,674,507 55xx - Other Fringe Benefits 6,721,170 6,721,170 6,721,170 6,721,170 6,721,170 6,721,170 56 - Salary Restriction (17,141,406) (17,141,406) (17,141,406) (17,141,406) (17,141,406) (17,141,406) Salaries & Fringe Benefits 270,790,512 278,765,491 286,014,056 293,426,320 302,450,476 309,604,686

Operating & Maintenance 65,760,717 66,268,323 66,832,513 67,503,335 68,430,866 68,965,173

Affiliated Organizations 28,451,848 28,451,848 28,451,848 28,451,848 28,451,848 28,451,848 Contingencies & Restrictions (5,639,365) (5,639,365) (5,639,365) (5,639,365) (5,639,365) (5,639,365) Other Financing Sources (625,000) (625,000) (625,000) (625,000) (625,000) (625,000)

Total Expenditures 358,738,712 367,221,297 375,034,052 383,117,138 393,068,825 400,757,342

Net Transfers 13,612,309 13,612,309 13,612,309 13,612,309 13,612,309 13,612,309

Use of Fund Balance ------

PROJECTED DEFICIT $ (0) $ 4,904,185 $ 11,322,606 $ 11,959,905 $ 21,915,357 $ 25,006,677

Change from Prior Year $ (0) $ 4,904,185 $ 6,418,421 $ 637,299 $ 9,955,452 $ 3,091,320

FY15 Adopted Budget Summary - 42

Projections Analysis General Fund

A projection of General Fund revenue and expenditures is prepared annually as the first step in the budget process to forecast expected trends through the next five years. Initial projections are updated as necessary throughout the year to incorporate any major changes in assumptions. This information allows the Administration and County Commission to make current decisions with an awareness of the future impact of those decisions as well as factors that should be considered.

Assumptions included in the five year projections are listed below. Specific rates and amounts are shown in the schedule provided on the previous page.

Property tax valuation growth is projected at about 1% per year, with 2% in the next reappraisal year of FY2018. Realty values in Shelby County have been relatively stable compared to many other parts of the country; gradual recovery and growth is expected. Because property taxes are the county’s primary revenue source and the foundation for an accurate budget forecast, the Trustee and the Assessor provide extensive input to these projections.

Property tax rate has been maintained at current level for the next five years.

Other revenues are projected at current collection levels, with the exception of reimbursements for election cycles and reappraisals. A conservative and realistic approach to revenue forecasting has proven to be an effective predictor for future trends. Due to legal restrictions imposed by the State, the County does not have viable options for significant sources of new revenue.

Salary increase for employees of 2% per year has been included as an average. Actual increases will vary based upon the Consumer Price Index (CPI) and other factors. The growth of personnel expense for Shelby County (which accounts for 70% of all costs) has been contained through a gradual headcount reduction; However, it remains a priority to provide adequate employee compensation to retain a productive workforce.

Pension expense will increase annually as a percentage of salaries, but at a declining rate (based on actuarial reports).

OPEB expense will decline annually (based on actuarial reports). Changes to the pension and OPEB plans have allowed the County to contain the growth of these expenses.

Health insurance coverage is expected to increase by about 5% annually. The County has effectively managed this escalating cost factor through changes to benefit plans and cost-sharing with employees.

Operating and maintenance expenses have been inflated by 1% annually, primarily to allow for increases in fuel, utilities and major contractual obligations. The County has implemented various efficiency measures and purchasing strategies to control rising costs of information technology, telephones, printing, and vehicle repairs.

Actual revenue collections and expenditures are also forecasted on a monthly basis throughout the current fiscal year to ensure budget compliance and sufficient cash flow availability. Fund Balance policies have been adopted as guidance for maintaining adequate fund balance levels, budget decisions concerning the use of fund balance and strategies for replenishing or reducing the fund balance to target ranges. The General Fund does not absorb discontinued grant programs or cost increases from other funds.

FY15 Adopted Budget Summary - 43 Fund Balance Analysis General Fund

Fund Balance is a term used to express equity - the excess of what the County owns (assets) over what the County owes (liabilities) for a single fund. A healthy fund balance is important to financial planning and budgeting for the following reasons: - To provide funds for unforeseen expenses or emergencies - To ensure sufficient cash flow - To demonstrate financial stability for higher bond ratings and lower cost of debt Shelby County has steadily increased General Fund balance as a pecentage of revenue over the past five years to a level slightly above the 15-25% range specified by Shelby County policy. However, cash flow requirements related to the collection cycle of property taxes indicate that a fund balance of about 27% of revenue is needed.

Summary of General Fund Balance Fiscal Years 2010 - 2015 at June 30 (in thousands)

100,000

90,000

80,000

70,000

60,000

50,000

40,000

30,000

20,000

10,000

0 2010 2011 2012 2013 2014 2015 Fiscal Years

2010 2011 2012 2013 2014 2015 Actual Actual Actual Actual Projected Budget Beginning Fund Balance at July 1 75,165 78,158 86,867 92,899 95,760 102,000 Revenue 358,638 368,186 362,350 368,929 377,347 372,351 Expenditures and Transfers -355,645 -359,477 -356,318 -366,068 -371,107 -372,351 Ending Fund Balance at June 30 78,158 86,867 92,899 95,760 102,000 102,000 Unassigned Ending Fund Balance 75,694 85,635 91,591 94,913 100,800 101,500 Unassigned as a % of Revenue 21.1% 23.3% 25.3% 25.7% 26.7% 27.3%

FY15 Adopted Budget Summary - 44

DIVISION OF ADMINISTRATION & FINANCE

FY15 Adopted Budget Summary - 45

Division Overview for FY15 Administration and Finance Mike Swift, Director

MISSION STATEMENT:

The Division of Administration and Finance consists of: • Administrative Functions – Mayor provides leadership and direction for Shelby County; Chief Administrative Officer carries out the directives of the Mayor and coordinates all functions under the Mayor; County Attorney provides legal counsel and assistance to the Mayor, County Commission and all elected officials; Board of Equalization; and Election Commission. The purpose of the Administrative Functions is to provide leadership and Direction for County Government and to carry out administrative functions of property tax assessment appeals and elections. • Support Functions – Purchasing, Finance and Human Resources. The purpose of the support functions is to provide support to all other areas of government so that they can function effectively and efficiently. • Other – Central Operations accounts for general revenue and countywide expenditures such as insurance, audit and support for the Regional Medical Center and other related entities. County Grants accounts for grants to non-profit entities.

STRATEGIC GOALS:

The strategic goals of the administrative and support functions are to provide the necessary tools and support to allow services to be provided in an effective and efficient manner. The division’s goals include making sure all purchases are handled in an ethical and economical manner, making financial data readily available on a timely basis and providing departments prompt support with all personnel matters.

ISSUES & TRENDS:

The demand for information and support continually increases. Substantial strides have been made through the use of technology including digital imaging; however, providing increasing amount of information and support requires resources. Budget constraints have required shrinking County Government which reduces available resources and support services tend to be the first areas required to make reductions because no one wants to reduce services.

FY14 PERFORMANCE HIGHLIGHTS:

• The consolidation of the Memphis City Schools into the Shelby County Schools was completed. Initially, the schools requested an increase of $150 million but through implementation of many of the recommendations of the Transition Planning Commission were able to balance their budget with an increase in revenue from the County of $20 million. • The County continues to reduce its outstanding general obligation debt. The balance at June 30, 2013 was $1.374 million and a reduction of $98 million is expected to $1.276 billion at June 30, 2014. • As a result of the reduction in outstanding debt, debt service payments have decreased by approximately $5 million. • The Board of Equalization received almost 30,000 appeals due to reappraisal. The appeals hearings are scheduled to be completed by March 31.

FY15 BUDGET HIGHLIGHTS:

The FY15 budget is a continuation budget. No new programs are being proposed within the Division of Administration and Finance and the effects of the proposed raise have been absorbed.

FY15 Adopted Budget Summary - 46 Division Totals by Fund Type Administration & Finance All Funds FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (290,020,772) 35,303,159 12,715,762 (70,000) (242,071,850) 62.3%

SPECIAL REVENUE FUNDS 073 - Hotel Motel Tax (14,100,000) 14,081,892 - 18,108 - 24.9% 074 - Car Rental Tax (2,200,000) 2,200,000 - - - 3.9% 092 - Economic Development (3,000,000) 3,000,000 - - - 5.3% TOTAL SPECIAL REVENUE FUNDS (19,300,000) 19,281,892 - 18,108 - 34.1%

GRANT FUNDS (1,871,482) 2,039,439 (17,957) (150,000) - 3.6%

TOTAL DIVISION - ALL FUNDS (311,192,254) 56,624,491 12,697,805 (201,892) (242,071,850) 100.0%

FY15 Expenditures by Fund

Special Revenue Funds 34.1%

Grant Funds General Fund 3.6% 62.3%

The primary funding source for Administration and Finance operations is the General Fund.

FY15 Adopted Budget Summary - 47 Net Expenditures By Department Administration & Finance Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 2001 Mayor's Office 646,624 420,060 434,057 549,626 541,764 010 2002 Public Affairs 390,899 476,992 401,546 483,967 476,427 010 2003 CAO 2,234,646 2,877,965 2,949,127 3,649,560 4,082,793 010 2009 County Attorney 3,698,567 3,724,597 3,662,708 3,774,581 3,774,346 010 2011 Director 621,905 276,842 711,337 488,721 486,071 010 2012 Central Operations (238,211,695) (244,664,455) (247,347,941) (253,121,278) (258,936,460) 010 2013 County Grants 1,457,520 1,692,000 1,037,000 635,000 - 010 2014 Human Resources 3,359,662 3,458,060 3,594,377 3,501,262 3,682,434 010 2017 Purchasing 606,477 603,177 581,353 679,853 654,686 010 2025 Finance 2,182,522 2,243,198 2,393,414 2,497,044 2,497,044 010 2028 Board of Equalization 510,437 489,120 507,098 692,139 669,045 GENERAL FUND TOTAL (222,502,437) (228,402,444) (231,075,922) (236,169,526) (242,071,850)

SPECIAL REVENUE FUND 073 2012 Hotel-Motel Tax Fund 2,127,224 (2,250,572) (3,292,136) - - 074 2012 Car Rental Tax Fund - - - - - 077 2012 TDZ Sales Tax Fund - 3,464,909 - - - 092 2012 Economic Development - (8,942,222) 4,633,389 - - SPECIAL REVENUE FUND TOTAL 2,127,224 (7,727,886) 1,341,253 - -

GRANT FUNDS TOTAL 1,547,947 (1,601,161) (5,910,912) - -

ADMINISTRATION & FINANCE TOTAL (218,827,265) (237,731,491) (235,645,581) (236,169,526) (242,071,850)

FY15 Adopted Budget Summary - 48 FTE Position Count Administration & Finance All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

GENERAL FUND 010 2001 Mayor's Office 7.0 4.0 5.0 5.0 5.0 - 010 2002 Public Affairs 7.0 7.0 6.0 6.0 6.0 - 010 2003 CAO 16.0 20.0 25.0 28.0 28.0 - 010 2009 County Attorney 38.0 36.0 35.0 34.5 34.5 - 010 2011 Director 3.0 2.0 2.0 2.0 2.0 - 010 2014 Human Resources 61.0 60.0 63.0 64.0 64.0 - 010 2017 Purchasing 10.0 9.0 9.0 9.0 9.0 - 010 2025 Finance 30.0 31.0 31.0 31.0 31.0 - 010 2028 Board of Equalization 8.0 8.0 8.0 8.0 8.0 - TOTAL POSITIONS - GENERAL FUND 180.0 177.0 184.0 187.5 187.5 -

b GRANT FUNDS 6.0 6.0 6.0 5.0 4.0 (1.0)

TOTAL POSITIONS - ALL FUNDS 186.0 183.0 190.0 192.5 191.5 (1.0)

FTE Positions by Department

Board of Equalization Mayor's Finance Office 17% 4% Public 2% Affairs 3% Purchasing CAO 5% 15%

Human Resources County 34% Attorney 17% Director 1%

FY15 Adopted Budget Summary - 49 Prime Accounts Administration & Finance General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

40 - Property Taxes (240,027,270) (242,951,329) (243,102,953) (243,356,000) (245,255,000) 41 - Other Local Taxes (36,017,446) (27,840,575) (30,531,263) (30,956,000) (30,490,000) 43 - Intergovernmental Revenues-State of (9,143,387) (9,251,123) (9,745,307) (9,308,000) (9,710,000) Tennessee 44 - Intergovernmental Revenues-Federal & (636,469) (615,687) (3,880,934) (3,876,377) (3,660,272) Local 45 - Charges for Services (8,731) (13,658) (10,513) (10,500) (5,500) 46 - Fines, Fees & Permits (268,095) (1,060,848) (738,532) (145,000) (455,000) 47 - Other Revenue (877,013) (23,224) (209,526) (140,000) (145,000) 48 - Investment Income (218,528) (353,752) (271,658) (350,000) (300,000)

Revenue (287,196,938) (282,110,196) (288,490,687) (288,141,877) (290,020,772)

51 - Salaries-Regular Pay 9,951,391 9,783,214 9,986,033 10,931,535 11,196,573 52 - Salaries-Other Compensation 101,813 141,698 26,904 416,381 370,146 55 - Fringe Benefits 2,117,459 3,230,229 3,550,723 4,223,451 4,156,454 56 - Salary Restriction 0 0 0 (2,846,607) (2,724,125)

Salaries & Fringe Benefits 12,170,664 13,155,141 13,563,659 12,724,760 12,999,048

60 - Supplies & Materials 137,423 263,792 305,495 248,982 236,437 64 - Services & Other Expenses 951,458 849,734 1,038,039 1,054,679 1,147,127 66 - Professional & Contracted Services 1,617,079 1,308,383 1,369,960 1,921,700 2,037,668 67 - Rent, Utilities & Maintenance 74,698 146,777 88,608 91,216 80,132 68 - Interfund Services (3,486,705) (2,751,793) (2,703,778) (3,700,386) (3,576,888) 70 - Capital Asset Acquistions 137,649 31,325 44,393 0 0

Operating & Maintenance (568,397) (151,782) 142,716 (383,809) (75,524)

80 - Debt Service Expenditure 0 0 0 0 0

Debt Services 0 0 0 0 0

89 - Affiliated Organizations 39,122,073 28,677,825 27,900,518 27,876,000 27,876,000

Affiliated Organizations 39,122,073 28,677,825 27,900,518 27,876,000 27,876,000

90 - Grants 1,457,520 1,692,000 1,037,000 635,000 0

Grants 1,457,520 1,692,000 1,037,000 635,000 0

95 - Contingencies & Restrictions 0 0 0 (2,396,365) (5,496,365)

Contingencies & Restrictions 0 0 0 (2,396,365) (5,496,365)

94 - Other Sources & Uses 937,206 (1,067,692) (24,806) 0 0

Other Financing Sources 937,206 (1,067,692) (24,806) 0 0

Expenditures 53,119,066 42,305,492 42,619,088 38,455,586 35,303,159

99 - Planned Use of Fund Balances 0 0 0 0 (70,000)

Planned Fund Balance Change 0 0 0 0 (70,000)

Planned Fund Balance Change 0 0 0 0 (70,000)

96 - Operating Transfers In 0 0 (172,292) (494,000) (469,927)

Operating Transfers In 0 0 (172,292) (494,000) (469,927)

FY15 Adopted Budget Summary - 50 Prime Accounts Administration & Finance General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

98 - Operating Transfers Out 11,575,435 11,402,260 14,967,969 14,010,765 13,185,689

Operating Transfers Out 11,575,435 11,402,260 14,967,969 14,010,765 13,185,689

Net Transfers 11,575,435 11,402,260 14,795,677 13,516,765 12,715,762

Administration & Finance Total (222,502,437) (228,402,444) (231,075,922) (236,169,526) (242,071,850)

FY15 Adopted Budget Summary - 51 Program Budget for Fiscal 2015 Special Revenue Funds

Department Name: Central Operations Department Number: 2012

Fund 073 - Hotel Motel Tax: The Hotel Motel Tax Fund accounts for the collection of the hotel motel tax, a 5% tax on revenue collected from the rental of hotel and motel rooms. The tax is required to be used to provide funding for the promotion of tourism and conventions in Shelby County, including funding the Convention and Visitor's Bureau and paying debt service on the FedEx Forum to the Sports Authority. It may also be used to pay debt service on debt issued for the Convention Center, as well as to subsidize its operation.

Fund 074 - Car Rental Tax:

The Car Rental Tax Fund accounts for the collection of the car rental tax which is designated for funding of the NBA arena (FedEx Forum). Businesses engaged in the rental of motor vehicles collect and remit a 3% surcharge or tax on charges for rental of private passenger motor vehicles for a period of 31 days or less. The tax rate is 3% of the gross proceeds and is remitted by the car rental businesses to the Tennessee Department of Revenue, which then distributes the funds to Shelby County. The County then remits funds collected to the Sports Authority for payment of debt service.

Fund 092 - Economic Development Fund: The Economic Development Fund was established to account for resources received that have been designated by the County Commission "to achieve an increase in living standards that will also promote an increase in per capita income, better education and health as well as improved environmental protection." These resources fund economic development activities supported by the County.

FY15 Adopted Budget Summary - 52

Grant Summary Information for FY15 Administration & Finance

The Office of Preparedness administers the following grants:

State Homeland Security Grant Program (HSGP) The HSGP is a core homeland security assistance program that provides funds to build capabilities at the State and local levels through planning, equipment, training, and exercise activities and to implement the goals and objectives included in the State Homeland Security Strategy.

Hazardous Material Emergency Preparedness (HEMP) Grant Program The purpose of this grant program is to increase local effectiveness by safely and efficiently handling hazardous materials accidents and incidents, enhance implementation of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA), and encourage a comprehensive approach to emergency planning by incorporating the unique challenges of responses to transportation situations.

FEMA DR – 1978, 2011 The Federal Emergency Management Agency Disaster Recovery provides funding relief to assist in recovery after a major disaster has been declared.

Emergency Management Performance Grant (EMPG) The EMPG program gives States the opportunity to strengthen their emergency management capabilities, while addressing issues of national concern. States have the flexibility to develop systems that encourage the building of partnerships which include government, business, volunteer, and community organizations.

All grants are 100% federally funded except the EMPG, which is matched 50% by the grantee, and the HEMP program, which requires a 20% match provided by the Local Emergency Planning Committee (LEPC). They are pass-through grants to Shelby County Government from the Tennessee Emergency Management Agency (TEMA). The May 2010 Floods grant is an example of Federal Thru State funding, administered by TEMA.

FY15 Adopted Budget Summary - 53 Grant Program Detail for FY15 Administration & Finance

FUND SECTION GRANT PROGRAM AMOUNT

Department 2003: CAO Revenue

184 200306 2013 Homeland Security Grant Program (HSGP)$ 278,553 184 200307 2013 Homeland Security Grant Program (HSGP) 126,700 214 200306 Hazardous Material Emergency Preparedness 6,500 248 200306 2011 Floods - FEMA/TEMA 384,578 321 200306 FEMA DR - 1978 25,230 457 200306 May 2010 Floods - Equipment 905,921 556 200306 2014 Emergency Management Performance Grant (EMPG) 144,000 Department Total 1,871,482

DIVISION TOTAL $ 1,871,482

FY15 Adopted Budget Summary - 54

DIVISION OF INFORMATION TECHNOLOGY SERVICES

FY15 Adopted Budget Summary - 55

Division Overview for FY15 Information Technology Services John Halbert, CIO

MISSION STATEMENT :

Information Technology Services partners with Shelby County Government Organizations in realizing their strategic initiatives, goals, and business objectives providing effective and efficient technical services, utilizing enterprise best practices frameworks.

STRATEGIC GOALS:

• To align the Board of Commissions’ IT goals with the Mayor’s Strategic Plan and IT best practices. • To provide excellent IT customer support and service to all of Shelby County Government so that all agencies will want to use our services to reduce duplication. • To advance and provide a professionally managed infrastructure, development, service and project management teams to reduce overall costs to the County. • To deliver a secure and stable communications network and computers systems infrastructure for all of Shelby County Government to better communicate information to county employees and Shelby County constituents. • To align the GIS goals of Shelby County Government to develop a robust GIS system that serves all Shelby County agencies in a cost effective, efficient manner, by developing data standards, protecting data, leveraging the work of others and providing training opportunities.

ISSUES & TRENDS:

ITS continues to move forward in merging IT infrastructure and services in Shelby County Government through major project initiatives that affect large populations of County staff, such as the integrated Justice Center Criminal Justice (iCJIS) System, and Consolidated Time and Attendance System. We are working with elected officials and division heads to combine IT infrastructure and staff in a manner to reduce risk, save money and become more efficient for participating agencies. Efficiencies have been realized through the use of technologies including document management, server virtualization, website support, and increased phone service offerings.

FY14 PERFORMANCE HIGHLIGHTS:

• Responded to over 27,000 service requests maintaining high levels of customer satisfaction. • Completed IT consolidation of Election Commission. • Trustee’s IT consolidation is expected to be complete before the close of FY14. • Achieved PCI certification, which is a security standard that includes requirements for security management, policies, procedures, network architecture, software design and other critical protective measures. • Adopted ITIL, best practices guidelines for providing IT services, as our service management framework, and offered team leaders and managers the opportunity to attend training, and earn certification. ITS now has 5 employees that have achieved the “expert” certification. • Completed Probate Court’s implementation of Contexte system by leveraging the current contract with Circuit and Chancery courts so no additional maintenance fees were needed. • Continuing the voice over IP (VoIP) rollout. • Completed setup of Enterprise Service Bus, one of the 5 contracts for the iCJIS (Criminal Justice Replacement) project. • Completed rollout of IVR system for General Sessions Criminal which can make up to 1000 calls a day, and continuing to work on rollout for General Sessions Civil. • Consolidated copier contract and centralized billing reducing overall costs by $400,000 a year.

FY15 Adopted Budget Summary - 56

Division Overview for FY15 Information Technology Services John Halbert, CIO • Developed IT and GIS Strategic Plans to better align the goals and objectives of ITS with the goals and objects of the Mayor’s Administration, County Commission, IT Steering Committee and the Regional GIS community. • Relocated from the 7th floor to the 10th floor, due to building renovations, and also assisted relocating the Mayor’s Administration, County Attorney, Human Resources, Finance and currently assisting with relocation County Commission offices, and renovation of Commission Chambers.

FY15 BUDGET HIGHLIGHTS:

• Setting up two new internal service funds, for Managed Print Services, and PC Replacement and Support • Developing a county wide Consolidated Time and Attendance System • Developing an integrated Justice Center Criminal Justice IT Coordinating Council (iCJIS) System

FY15 Adopted Budget Summary - 57 Division Totals by Fund Type Information Technology Services All Funds FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (1,797,000) 10,745,424 - - 8,948,424 70.4%

INTERNAL SERVICE FUND 962 - ITS Internal Services (4,415,215) 4,528,037 - (112,822) - 29.6%

TOTAL DIVISION - ALL FUNDS (6,212,215) 15,273,461 - (112,822) 8,948,424 100.0%

FY15 Expenditures by Fund

Internal Service Fund 29.6%

General Fund 70.4%

FY15 Adopted Budget Summary - 58 Net Expenditures By Department Information Technology Services All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 2501 Chief Information Officer - 80,410 235,555 220,120 171,308 010 2502 IT Operations 6,948,054 7,421,736 7,961,690 8,730,921 8,777,116 GENERAL FUND TOTAL 6,948,054 7,502,145 8,197,246 8,951,041 8,948,424

INTERNAL SERVICE FUND 962 2515 IT Internal Services (688,765) (403,347) (143,489) - - INTERNAL SERVICE FUND TOTAL (688,765) (403,347) (143,489) - -

INFORMATION TECHNOLOGY TOTAL 6,259,290 7,098,798 8,053,757 8,951,041 8,948,424

FY15 Adopted Budget Summary - 59 FTE Position Count Information Technology Services All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change GENERAL FUND

010 2501 Chief Information Officer - 1.0 2.0 2.0 2.0 - 010 2502 IT Operations 78.0 74.0 80.0 83.0 a,b 83.0 - TOTAL POSITIONS - GENERAL FUND 78.0 75.0 82.0 85.0 85.0 -

INTERNAL SERVICE FUND

962 2515 IT Internal Services 3.0 3.0 3.0 5.0 b 5.0 - TOTAL POSITIONS - INTERNAL SERVICE FUND 3.0 3.0 3.0 5.0 5.0 -

TOTAL POSITIONS - ALL FUNDS 81.0 78.0 85.0 90.0 90.0 -

(a) 3 positions transferred from Election Commission; 2 positions transferred from Trustee (total of 5) due to IT Consolidation (b) 2 positions transferred from 2502 to 2515 in relation to Telecommunication function.

FTE Positions by Department IT Internal Services 6% CIO 2%

IT Operations 92%

FY15 Adopted Budget Summary - 60 Prime Accounts Information Technology Services General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (1,800) (1,200) 0 0 0 Tennessee 44 - Intergovernmental Revenues-Federal & 0 0 (167,513) (126,840) (126,840) Local 45 - Charges for Services (40,562) (77,400) (76,362) (92,154) (70,160) 46 - Fines, Fees & Permits (1,552,555) (1,513,937) (1,591,677) (1,600,000) (1,600,000)

Revenue (1,594,917) (1,592,537) (1,835,552) (1,818,994) (1,797,000)

51 - Salaries-Regular Pay 4,594,337 4,413,696 4,932,879 5,678,029 5,669,317 52 - Salaries-Other Compensation 103,339 106,069 69,056 110,753 110,753 55 - Fringe Benefits 1,309,015 1,490,392 1,727,876 2,219,286 2,147,583 56 - Salary Restriction 0 0 0 (665,000) (665,000)

Salaries & Fringe Benefits 6,006,691 6,010,157 6,729,811 7,343,068 7,262,653

60 - Supplies & Materials 369,958 531,935 570,973 810,788 525,326 64 - Services & Other Expenses 527,566 1,531,936 1,939,373 1,750,929 1,315,183 66 - Professional & Contracted Services 365,425 274,188 214,496 328,791 819,541 67 - Rent, Utilities & Maintenance 1,093,988 371,673 492,687 384,257 573,357 68 - Interfund Services 34,800 220,912 (27,763) 15,342 86,764 70 - Capital Asset Acquistions 144,543 186,463 113,222 153,110 162,600

Operating & Maintenance 2,536,280 3,117,107 3,302,987 3,443,216 3,482,771

94 - Other Sources & Uses 0 (32,583) 0 0 0

Other Financing Sources 0 (32,583) 0 0 0

Expenditures 8,542,971 9,094,682 10,032,798 10,786,284 10,745,424

99 - Planned Use of Fund Balances 0 0 0 (16,249) 0

Planned Fund Balance Change 0 0 0 (16,249) 0

Planned Fund Balance Change 0 0 0 (16,249) 0

Information Technology Services Total 6,948,054 7,502,145 8,197,246 8,951,041 8,948,424

FY15 Adopted Budget Summary - 61 Prime Accounts Information Technology Services 962 - IT Internal Services

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

45 - Charges for Services (3,918,212) (4,222,743) (3,613,018) (4,649,482) (4,415,215)

Revenue (3,918,212) (4,222,743) (3,613,018) (4,649,482) (4,415,215)

51 - Salaries-Regular Pay 126,545 140,291 135,963 264,303 385,054 52 - Salaries-Other Compensation 378 2,542 217 0 0 55 - Fringe Benefits 57,713 47,971 58,001 117,416 111,520

Salaries & Fringe Benefits 184,636 190,804 194,181 381,719 496,574

60 - Supplies & Materials 294,472 542,040 438,363 460,000 550,273 64 - Services & Other Expenses 55,743 46,485 219,474 222,337 347,676 66 - Professional & Contracted Services 0 0 146,755 100,000 150,000 67 - Rent, Utilities & Maintenance 2,527,674 2,867,060 2,279,140 3,305,946 2,903,514 68 - Interfund Services 404 662 3,047 122,302 9,000 70 - Capital Asset Acquistions 113,862 172,335 115,755 170,000 71,000 79 - Depreciation Expense 52,657 10 67,099 0 0

Operating & Maintenance 3,044,812 3,628,592 3,269,633 4,380,585 4,031,463

94 - Other Sources & Uses 0 0 5,715 0 0

Other Financing Sources 0 0 5,715 0 0

Expenditures 3,229,447 3,819,396 3,469,529 4,762,304 4,528,037

99 - Planned Use of Fund Balances 0 0 0 (112,822) (112,822)

Planned Fund Balance Change 0 0 0 (112,822) (112,822)

Planned Fund Balance Change 0 0 0 (112,822) (112,822)

Information Technology Services Total (688,765) (403,347) (143,489) 0 0

FY15 Adopted Budget Summary - 62

DIVISION OF PLANNING & DEVELOPMENT

FY15 Adopted Budget Summary - 63

Division Overview for FY15 Planning and Development Richard S. Copeland, Director

MISSION STATEMENT :

Planning and Development is a joint agency serving both the City of Memphis and Shelby County. Its mission is the development of plans and programs that will result in: thriving, livable neighborhoods, and better job opportunities, enhanced human potential, and safe and efficient buildings.

STRATEGIC GOALS:

• To provide a safe and secure environment through the enforcement and administration of Construction Code standards and zoning regulations. • To encourage and promote the development of a balanced, efficient and affordable regional transportation system to meet the needs of people and goods moving within and through the region, while minimizing the effects of transportation-related air pollution. • To create affordable housing; to maintain decent and safe communities; to provide housing rehabilitation assistance, to assist in making homes safe from lead based paint hazards when occupied by children under the age of 6, and carry out other projects that directly benefit low- income residents within the Shelby County Urban County designation. • To promote a regulatory system that will enhance neighborhoods, workplaces, historic and environmental assets, transportation systems and the quality of life for all age groups. • To implement sustainable practices within local government by reducing energy use, increasing recycling, and making the public aware of opportunities where they be engaged in sustainable practices .

ISSUES & TRENDS:

• Funding: Continue to evaluate the fee and permit structure in Code Enforcement departments and formulate strategies to increase revenues. Code Enforcement will enhance its enforcement operations to identify un-permitted work activities. • Improvements in Technology: Enhance the current website and software to further automate and streamline the key processes of the Division.

FY14 PERFORMANCE HIGHLIGHTS:

Code Enforcement • Expanded use of credit card services to Building and Licensing areas. • Submitted Phase I of proposal to issue new software RFP. • Staff completed training with new vendor regarding OJI record keeping and procedures. • Developed automated Inspectors Daily Time Sheets to improve record keeping efficiency. • Provided recommendations for fee increases/restructure.

Office of Planning & Development (OPD ) • Administration of the Unified Development Code. • Adoption of revised, 9-member plan for the redistricting of the Shelby County Board of Education. • Participation in the year-long Urban Land Institute’s Rose Fellows program, which is identifying creative ways to shape the Memphis Medical Center into an innovation district. • Analysis of the Community Redevelopment Agency and its Tax Increment Financing program to determine if there are more efficient methods to deliver the services of the Agency.

FY15 Adopted Budget Summary - 64

Division Overview for FY15 Planning and Development Richard S. Copeland, Director

Housing • Under the Community Development Block Grants, provided rehabilitation assistance to 40 low to moderate income homeowners. • Completed 3 small community development projects associated with housing and community development activities. • Under the HOME Entitlement Grant, provided rehabilitation assistance to 16 low to moderate income homeowners. • Under the Neighborhood Stabilization Grant Program, worked with non-profit partners to provide affordable housing to 9 low-to-moderate income homebuyers. • Under the Down Payment Assistance Program, provided assistance for down payment and closing costs to 130 individuals buying homes in Shelby County by June 30, 2014. • Under the Lead Based Paint Hazard Control Grant, provided educational training sessions, tested pre-1979 housing units for lead hazards, and developed work specifications on lead contaminated units occupied by children under the age of 6 years old. • Implemented disaster related projects being carried out by Roads and Bridges, MLGW and the City of Bartlett under the newly awarded CDBG Disaster Recovery Grant.

Regional Services • Adopted the 2014-17 Transportation Improvement Program (TIP), FY 2014 portion of the FY 2013-14 Unified Planning Work Program (UPWP), and TDOT 3-Year Project List. • Completed the FY 2013 Annual List of Obligated Projects, Annual CMAQ Report for FHWA and finalized the selection of the Transportation Alternatives Program (TAP). • Completed the MPO Boundary Expansion Project and the Title VI Assessment for TDOT • Completed the update of the MPO website.

Sustainability • Leader of the planning efforts for the Mid-South Regional Greenprint & Sustainability Plan, which consists of over 80 organizations across the region working to develop a plan for a regional network of green infrastructure. • Secured Memphis and Shelby County as the host site for the Urban Sustainability Directors Network Annual Conference in September 2013, which brought over 120 Sustainability Directors from across North America here to explore the progress made in the area of sustainability. • Began collaborative program with the Shelby County Department of Corrections focused on incorporating energy efficiency and recycling programs at the Corrections Center for cost savings and reentry skill training. • Coordinated the first Memphis and Shelby County Sustainability Summit in partnership with the State of Tennessee Office of Energy Programs and Pathway Lending. The event had over 200 attendees from the healthcare, real estate, and education fields.

FY15 BUDGET HIGHLIGHTS:

• No changes to organization, FTE staffing or contribution from City and County. • Purchasing and installing new software for Codes Enforcement will be major focus of FY2015. • We will continue to improve our aging fleet for both Codes Enforcement and Housing.

FY15 Adopted Budget Summary - 65 Division Totals by Fund Type Planning & Development All Funds FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (5,000) 351,786 64,361 - 411,147 1.2%

ENTERPRISE FUND 950 - Consolidated Codes Enforcement (9,089,791) 11,014,224 (1,242,083) (682,350) - 37.8%

GRANT FUNDS (21,664,081) 17,770,639 4,294,442 (401,000) - 61.0%

TOTAL DIVISION - ALL FUNDS (30,758,872) 29,136,649 3,116,720 (1,083,350) 411,147 100.0%

FY15 Expenditures by Fund

Grant Funds 61.0%

General Fund Enterprise Fund 1.2% 37.8%

Federal and state grants provide the primary funding source for the operations of the Planning and Development division.

FY15 Adopted Budget Summary - 66 Net Expenditures By Department Planning & Development Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 2710 Housing 412,247 384,117 395,760 405,287 411,147 GENERAL FUND TOTAL 412,247 384,117 395,760 405,287 411,147

ENTERPRISE FUND 950 2701 Director - Plan & Devel (2,844,290) (1,814,371) (439,381) (2,475,129) (2,383,112) 950 2702 Local Planning 620,584 599,956 537,754 777,462 744,032 950 2708 Codes Enforcement 2,081,146 676,747 (50,408) 1,419,478 1,618,331 950 2711 Regional Services 108,951 149,728 (44,490) 278,189 20,748 ENTERPRISE FUND TOTAL (33,609) (387,940) 3,475 - -

GRANT FUNDS TOTAL (81,255) 525,899 (1,672,721) - -

PLANNING & DEVELOPMENT TOTAL 297,383 522,076 (1,273,487) 405,287 411,147

FY15 Adopted Budget Summary - 67 FTE Position Count Planning & Development All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change GENERAL FUND 010 2710 Housing 6.5 5.7 5.0 5.0 5.0 - TOTAL POSITIONS - GENERAL FUND 6.5 5.7 5.0 5.0 5.0 -

ENTERPRISE FUND 950 2701 Director & Staff 5.0 5.0 7.0 6.0 6.0 - 950 2702 Local Planning 12.0 12.0 11.0 12.0 12.0 - 950 2708 Codes Enforcement 113.0 104.0 99.0 98.0 98.0 - TOTAL POSITIONS - ENTERPRISE FUND 130.0 121.0 117.0 116.0 116.0 -

GRANT FUNDS 32.4 33.3 24.0 24.0 24.0 -

TOTAL POSITIONS - ALL FUNDS 168.9 160.0 146.0 145.0 145.0 -

FTE Positions by Department

Codes Enforcement 81%

Housing 4% Local Planning Director & Staff 10% 5%

FY15 Adopted Budget Summary - 68 Prime Accounts 2710 Housing 010 - General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (14,151) (3,950) (100) (5,000) (5,000)

Revenue (14,151) (3,950) (100) (5,000) (5,000)

51 - Salaries-Regular Pay 247,864 222,547 210,612 210,702 217,022 52 - Salaries-Other Compensation 471 3,347 88 0 0 55 - Fringe Benefits 80,636 78,983 78,738 88,910 88,750

Salaries & Fringe Benefits 328,971 304,877 289,439 299,611 305,772

60 - Supplies & Materials 3,547 3,601 4,211 7,700 7,700 64 - Services & Other Expenses 2,298 1,790 1,697 5,575 5,275 66 - Professional & Contracted Services 0 0 0 500 0 67 - Rent, Utilities & Maintenance 2,111 2,341 1,852 1,507 0 68 - Interfund Services 26,136 24,291 29,336 31,032 33,039

Operating & Maintenance 34,092 32,022 37,096 46,314 46,014

Expenditures 363,063 336,899 326,534 345,925 351,786

98 - Operating Transfers Out 63,335 51,168 69,326 64,361 64,361

Operating Transfers Out 63,335 51,168 69,326 64,361 64,361

Net Transfers 63,335 51,168 69,326 64,361 64,361

Housing Total 412,247 384,117 395,760 405,287 411,147

FY15 Adopted Budget Summary - 69 Prime Accounts 950 - Consolidated Codes Planning & Development Enforcement

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

44 - Intergovernmental Revenues-Federal & (1,813,771) (1,302,289) (656,477) (1,600,000) (1,600,000) Local 45 - Charges for Services (25,508) (21,950) (11,460) (13,200) (11,000) 46 - Fines, Fees & Permits (7,111,372) (7,814,510) (8,361,916) (7,439,000) (7,478,791) 47 - Other Revenue 0 0 (84) 0 0 48 - Investment Income (1,979) (5,388) (5,201) 0 0

Revenue (8,952,629) (9,144,138) (9,035,138) (9,052,200) (9,089,791)

51 - Salaries-Regular Pay 6,316,574 5,812,354 5,835,902 6,007,309 6,204,248 52 - Salaries-Other Compensation 54,381 62,866 18,664 0 0 55 - Fringe Benefits 2,336,116 2,134,245 2,394,686 2,581,396 2,520,893 56 - Salary Restriction 0 0 0 (40,617) (40,617)

Salaries & Fringe Benefits 8,707,071 8,009,465 8,249,253 8,548,088 8,684,524

60 - Supplies & Materials 60,726 161,425 113,332 141,325 203,750 64 - Services & Other Expenses 294,746 276,249 60,197 93,099 100,696 66 - Professional & Contracted Services 145,287 140,404 124,655 171,595 160,995 67 - Rent, Utilities & Maintenance 171,238 143,217 79,783 81,860 146,475 68 - Interfund Services 866,180 811,442 903,422 874,077 695,434 70 - Capital Asset Acquistions 89,650 0 195,400 800,160 1,022,350 79 - Depreciation Expense 63,528 128,952 (55,466) 0 0

Operating & Maintenance 1,691,354 1,661,689 1,421,322 2,162,116 2,329,700

94 - Other Sources & Uses 0 (1,967) 0 0 0

Other Financing Sources 0 (1,967) 0 0 0

Expenditures 10,398,426 9,669,187 9,670,575 10,710,204 11,014,224

99 - Planned Use of Fund Balances 0 0 0 (500,000) (682,350)

Planned Fund Balance Change 0 0 0 (500,000) (682,350)

Planned Fund Balance Change 0 0 0 (500,000) (682,350)

96 - Operating Transfers In (1,699,528) (1,184,462) (785,955) (1,600,000) (1,600,000)

Operating Transfers In (1,699,528) (1,184,462) (785,955) (1,600,000) (1,600,000)

98 - Operating Transfers Out 220,122 271,473 153,992 441,996 357,917

Operating Transfers Out 220,122 271,473 153,992 441,996 357,917

Net Transfers (1,479,405) (912,989) (631,963) (1,158,004) (1,242,083)

Planning & Development Total (33,609) (387,940) 3,475 0 0

FY15 Adopted Budget Summary - 70

Grant Summary Information for FY15 Planning & Development

The Division of Planning & Development is largely funded through federal, state and local grants. Major initiatives include:

Local Planning • The Tree Bank is a fund set up to receive monies from owners or developers who are unable to successfully plant and maintain trees on the site under development, with such monies to be used for planting and maintaining public trees under a planning process administered by the Office of Planning and Development (OPD). The funds are used to reasonably regulate and control the clearing of tree and wood vegetation and to encourage the planting of new trees. The Wolf River Brownfields Assessment grant ended in FY13.

Sustainability • The Office of Sustainability has been charged with the implementation and oversight of the Sustainable Shelby Plan. This plan established a strategic framework for action with regard to “green” initiatives in Shelby County and is strategically located in OPD because of its unique position as a joint City-County agency. The office serves as “green liaison” to both City and County Mayors and is the area's leading advocate and expert for sustainability. The Office of Sustainability is funded through an Energy Efficiency Community Block Grant (EECBG) from the U.S. Department of Energy (DOE). The HUD Sustainable Communities Regional Planning Grant is funding the development and implementation of a regional greenprint plan with a unified vision for a regional network of greenspace areas.

Housing • All grants are federal grants provided directly to Shelby County from the U.S. Department of Housing and Urban Development. Funds are used to provide decent, safe and sanitary housing, better neighborhoods (Neighborhood Stabilization grant), communities and lead-safe homes for low to moderate-income households. The Community Development Block Grant (CDBG) and Home funds are annual entitlement grants limited to the urban county serviced area. The Community Development Block Grant – Disaster Recovery funds are to be used to provide assistance in recovery from damage caused by the storms of April 2011. The Lead Hazard Control grant is a competitive grant limited to use in homes throughout Shelby County, with children under the age of 6, containing lead-based paint hazards.

Regional Services • Grants are Federal Thru State funds for the Memphis Metropolitan Planning Areas. Tennessee Department of Transportation (TDOT) is the primary source of funding. The funds are used to fund transportation planning projects outlined in the Unified Planning Work Program (UPWP). The second source of funding is Federal Thru State from the Mississippi Department of Transportation (MDOT). These funds are used for transit planning activities and transportation planning projects outlined in the UPWP. The Federal Transit Administration (FTA) provides Metro Planning Program (MPP) funding for mass transportation services to the public. Funds are distributed to regions based on urbanized area population and an FTA administrative formula to address planning needs in larger, more complex urbanized areas.

FY15 Adopted Budget Summary - 71 Grant Program Detail for FY15 Planning & Development

FUND SECTION GRANT PROGRAM AMOUNT

Department: 2702 Local Planning 405 270203 Tree Bank $ 5,000 Department Total $ 5,000

Department: 2706 Sustainability 205 270609 Sustainable Housing and Communities 1,464,247 Department Total $ 1,464,247

Department: 2710 Housing 114 271003 Community Development Block Grant- HUD$ 2,030,000 117 271003 Community Development Block Grant- HUD - FY06 42,000 118 271003 Community Development Block Grant- HUD - FY08 350,000 120 271003 Community Development Block Grant- Disaster Recovery 7,464,000 322 271003 Community Development 2,430,670 357 271003 Neighborhood Stabilization 250,000 133 271006 Housing Rehabilitation and Assistance 50,000 141 271006 Home Entitlement - HUD FY10 2,912 142 271006 Home Entitlement - HUD FY11 47,000 143 271006 Home Entitlement - HUD FY12 161,000 144 271006 Home Entitlement - HUD 560,000 228 271006 Federal Lead Based Paint 2,069,800 600 271008 Down Payment Assistance Program - Assistance Funds 1,750,000 601 271008 Down Payment Assistance Program - Admin & Operations 465,270 Department Total $ 17,672,652

Department: 2711 Regional Services 181 271111 MPO Household Survey (TDOT) $ 250,000 182 271111 MPO Household Survey (MDOT) 250,000 382 271111 Transportation Planning TDOT - FY12 1,302,999 387 271111 Transportation Planning MDOT 424,680 423 271131 MDOT Section 8/Rideshare Planning 5,000 822 271111 Metropolitan Planning FTA 289,503 Department Total $ 2,522,182

DIVISION TOTAL $ 21,664,081

HUD = Housing and Urban Development FTA = Federal Transportation Authority TDOT = Tennessee Department of Transportation MDOT = Mississippi Department of Transportation MPO = Metropolitan Planning Organization

FY15 Adopted Budget Summary - 72

DIVISION OF PUBLIC WORKS

FY15 Adopted Budget Summary - 73 Division Overview for FY15 Public Works Tom Needham, Director

MISSION STATEMENT :

To hold ourselves accountable in providing Shelby County residents and our internal customers with professional Services in a friendly, effective, and efficient manner that guarantees a clean and safe environment and instills public trust.

STRATEGIC GOALS:

While our mission is a focus, the goals guide us to more specific action. They become the major categories of effort in which we need to progress. We expect the goals to change only infrequently as we proceed up the path of change. As opportunities arise, we may discover other major categories of work that we need to accomplish to better benefit our customers and partners.

Maximize Efficiencies in DOING BUSINESS :

Continue to pursue partnerships with governmental, private and non-profit agencies to reduce the cost of doing business:

• Continue with the construction of Raleigh-Millington Road Bridge over the Loosahatchie River in partnership with the City of Memphis; partner and cooperate with the City of Memphis on the design and construction of the Shelby Farms Parkway. • Receive reimbursement through the Tennessee Department of Transportation (TDOT) for local project management of the Congestion Mitigation Air Quality (CMAQ) program which provides federal funding for traffic control projects for air quality improvement standards. • Partner with other jurisdictions and non-profits for the land acquisition of floodway and floodplain to provide flood storage and aquifer protection. • Partner with regional partners in evaluating alternatives to reduce or prevent flooding by Big Creek Basin located in Tipton, Shelby County and Millington. • Extend the Memphis and Shelby County Greenline through a cost-share with the Federal Highway Administration (FHWA), TDOT, and private donors. • Secure Federal funding for a comprehensive study of the County’s groundwater which will provide a plan for preservation and protection of regional water supply aquifers.

HEALTH and SAFETY :

• Continue to improve countywide Emergency Medical Services by staffing and equipping all Shelby County Fire Stations with Advanced Life Support (ALS) Equipment in both paramedic capability and ALS equipment. • Continue the implementation and execution of the Shelby County Americans with Disabilities Act (ADA) Program. • Develop a County-wide master plan that leads to floodplain management practices in conjunction with supportive local legislation to reduce adverse impacts from urban development and changes in flood profiles. • Continue to implement traffic improvement projects through the CMAQ Program that reduce harmful toxins emitted by vehicle emissions. • Construct/rehabilitate detention basins for flood control. • Take an active role with the health department to assist in the enforcement of ordinances to reduce the illegal dumping of residential waste. • Provide landfill monitoring, testing, and maintenance to protect the groundwater from potential leachate and stay in conformance with state landfill closure procedures. • Continue rehabilitation and maintenance of Mary’s Creek dam systems. • Continue to manage the County wide Waste Tire Recycling Program utilizing State grant funds.

FY15 Adopted Budget Summary - 74 Division Overview for FY15 Public Works Tom Needham, Director

QUALITY of LIFE:

• Collaborate with Sustainable Shelby to continue implementation of the county comprehensive Greenbelt System Program to protect natural resources, promote conservation and ensure an enhanced quality of life. • Using organizations such as the Shelby County Conservation Board and Chickasaw Basin Authority, acquire floodway and floodplain real estate along the county’s waterways that will serve as a dual purpose for flood storage and trail systems. • Continue pursuing multi-modal opportunities both in new road construction and in maintenance/rehabilitation projects such as asphalt resurfacing.

ISSUES & TRENDS:

• The recent trend in annexations by several of the municipalities has reduced the revenue available to fund the Fire Services Fund. Operational procedures are continually being evaluated to provide the citizens with fire services within the balanced budget as required by State law. • The County has several subdivisions that require final pavement overlay through the Roads, Bridges and Engineering Department. Several of these subdivisions are in developer default where the developer is no longer in business and require extensive road repairs prior to applying final wearing surfaces.

FY14 PERFORMANCE HIGHLIGHTS:

• Closed over 700 delinquent tax parcels through mid-FY14 with a total sales price over $4,000,000 which is an increase of 100% over the for the FY13 sales. • Began construction of the Raleigh Millington Road Bridge. • Successful in receiving over $2,000,000 in Flood Recovery funds to assist in the reconstruction of the Raleigh Millington Road Bridge. • Disposed of surplus vehicles and equipment via an auction with proceeds over $100,000. • Decreased the response time for high grass and weed complaints from citizens from 21 days to 7 days. • Awarded the contract for the construction of Fite Road with a new bridge on the CN railroad.

FY15 BUDGET HIGHLIGHTS:

• To improve efficiencies in County grounds maintenance, all personnel responsible for grounds maintenance and enforcement of the County High Grass and Weed ordinance was consolidated into the Parks and Ground Maintenance Department. • The funding for the fleet operation was changed from a services rendered basis to a unit cost per vehicle utilized. The first phase of the vehicle replacement program was implemented. These changes are expected to reduce the overall cost of maintaining the County Fleet. • The space utilization and energy efficiency efforts recommended by the PMF study (begun in FY13) will continue in the new budget year.

FY15 Adopted Budget Summary - 75 Division Totals by Fund Type Public Works All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 006 - Orgill Golf Course (39,000) 39,000 - - - 0.0% 014 - Landfill Post Closure - 110,245 - - 110,245 0.1% 010 - General Fund (2,545,950) 18,856,629 14,830 - 16,325,509 22.4% TOTAL GENERAL FUND (2,584,950) 19,005,874 14,830 - 16,435,754 22.6%

SPECIAL REVENUE FUNDS: 071 - Roads & Bridges (10,554,238) 10,925,548 507,651 (878,961) - 13.0% 093 - Stormwater Fee (725,000) 1,170,231 15,813 (461,044) - 1.4% TOTAL SPECIAL REVENUE FUNDS (11,279,238) 12,095,779 523,464 (1,340,005) - 14.4%

ENTERPRISE FUND: 954 - Fire Services Fund (19,161,000) 18,821,659 - 339,341 - 22.3%

INTERNAL SERVICE FUND 960 - Fleet Services (3,865,596) 3,865,596 - - - 4.6% 961 - Mail & Print Services (2,461,903) 2,461,903 - - - 2.9% TOTAL INTERNAL SERVICE FUNDS (6,327,499) 6,327,499 - - - 7.5%

TOTAL GRANT FUNDS (22,660,014) 28,011,474 (5,292,023) (59,437) - 33.2%

TOTAL DIVISION - ALL FUNDS (62,012,701) 84,262,285 (4,753,729) (1,060,101) 16,435,754 100.0%

FY15FY15 Expenditures Expenditures by by Fund Fund

SpecialSpecial Revenue Revenue Internal Service SpecialSpecial Revenue Revenue InternalInternal Service Service Fund FundFunds Internal ServiceFunds Fund FundFunds 7.5%Funds 14.6%14.5%14.4% 7.5%7.5%7.5% 14.5%14.4% EnterpriseEnterprise Fund Fund Enterprise Fund 22.3%22.4%22.3% 22.3%

GrantGrant Funds Funds Grant33.2%33.1%32.8% Funds 33.1%33.2% GeneralGeneralGeneral Fund FundsFunds General22.6%22.7%22.5% FundFunds 22.6%22.5%

Funding for the operations of Public Works is highly diversified, with revenue sources representing all fund types.

FY15 Adopted Budget Summary - 76 Net Expenditures By Department Public Works Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 3001 Director & Staff 538,356 776,259 824,422 708,357 494,633 010 3004 Environmental Programs 1) 93,224 232,965 155,083 213,824 165,211 010 3014 Agricultural Extension 2) 257,534 237,988 - - - 010 3016 Parks & Grounds Maint 3) 777,764 1,103,860 1,450,611 1,765,286 1,679,120 010 3073 Support Services 4) 13,290,094 13,985,161 14,066,604 14,077,842 14,096,791 GENERAL FUND TOTAL 14,956,972 16,336,233 16,496,719 16,765,310 16,435,754

SPECIAL REVENUE FUND 071 3010 R&B Bridges & Signs (183,082) (1,423,494) 523,609 - - 071 3019 R&B Fleet Services - History 5) 488,266 371,712 - - - 071 3021 R&B Waste Management - 239 8,647 - - 093 3004 Stormwater Fees Fund (411,556) (95,481) (377,591) - - SPECIAL REVENUE FUND TOTAL (106,372) (1,147,023) 154,665 - -

ENTERPRISE FUNDS 954 3008 Fire Services 277,026 78,635 80,897 - - ENTERPRISE FUNDS TOTAL 277,026 78,635 80,897 - -

INTERNAL SERVICE FUND 960 3019 Fleet Services - - 103,861 - - 961 3073 Mail & Print Services - - (6,276) - - INTERNAL SERVICE FUND TOTAL - - 97,585 - -

GRANT FUNDS TOTAL 1,551,125 73,292 (3,508,844) - -

PUBLIC WORKS TOTAL 16,678,751 15,341,138 13,321,021 16,765,309 16,435,754

1) DUI Litter Program (3015), Landfill Post Closure (3009), Sewer Maint. (3002) consolidated in FY13 2) Agricultural Extension moved to Affiliated Organizations in Central Operations in FY13 3) Shelby Farms Conservancy (3013) moved to Parks & Grounds in FY14 4) Section 400304 Maintenance Services / 400408 Cemetery moved to Public Works in FY12 from Health Division. 5) Service Station (Fleet Services) moved to Internal Service Fund designation in FY13

FY15 Adopted Budget Summary - 77 FTE Position Count Public Works All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

GENERAL FUND 010 3001 Director & Staff - Public Works 2.0 2.0 2.0 2.0 2.0 - 010 3004 Environmental Programs 10.0 3.0 3.0 a 3.0 3.0 010 3014 Agricultural Extension 7.0 7.0 - - b - - 010 3016 Parks & Grounds Maintenance 5.0 10.0 10.0 c 13.0 13.0 - 010 3073 Support Services 133.0 124.0 124.0 125.0 125.0 - a TOTAL POSITIONS - GENERAL FUND 157.0 146.0 139.0 143.0 143.0 - SPECIAL REVENUE FUNDS 071 3010 R&B Bridges & Signs 85.0 90.0 89.0 89.0 89.0 - 071 3019 R&B Fleet Services 20.0 20.0 - - d - - 071 3021 R&B Waste Management - 2.0 2.0 2.0 2.0 - 072 3010 R&B Roadside Operations 3.0 - e - - - - 093 3004 Stormwater Fees Fund 2.0 2.0 2.0 2.0 2.0 - TOTAL POSITIONS - SPECIAL REVENUE 110.0 114.0 93.0 93.0 93.0 - ENTERPRISE FUND 954 3008 Fire Services 169.0 169.0 169.0 169.0 169.0 - TOTAL POSITIONS -ENTERPRISE FUND 169.0 169.0 169.0 169.0 169.0 - INTERNAL SERVICE FUND 960 3019 Fleet Services - - 20.0 15.0 15.0 - 961 3073 Mail & Print Services 18.0 18.0 18.0 13.0 13.0 - TOTAL POSITIONS - INTERNAL SERVICES 18.0 18.0 38.0 28.0 28.0 - GRANT FUNDS 5.0 5.0 5.0 5.0 5.0 -

TOTAL POSITIONS - ALL FUNDS 459.0 452.0 444.0 438.0 438.0 -

a FY14 Temporary to Permanent positions - 2 Landscape Maint. Foremen, 1 Admin Tech and 1 Clerical Specialist B

FTE Positions by Fund Special Revenue Enterprise Fund Funds 39% 22%

Internal Service Fund General Fund 6% 33%

FY15 Adopted Budget Summary - 78 Prime Accounts Public Works General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

44 - Intergovernmental Revenues-Federal & (2,110,447) (1,401,021) (1,425,832) (1,400,000) (1,400,000) Local 45 - Charges for Services (637,232) (586,551) (443,982) (605,103) (545,950) 46 - Fines, Fees & Permits (257,270) (464,697) (502,835) (472,000) (514,000) 47 - Other Revenue (108,177) (112,762) (134,579) (110,000) (125,000) 48 - Investment Income (273) (281) (273) 0 0

Revenue (3,113,399) (2,565,312) (2,507,501) (2,587,103) (2,584,950)

51 - Salaries-Regular Pay 5,947,218 6,565,350 6,502,008 6,830,698 6,805,130 52 - Salaries-Other Compensation 79,912 156,727 76,235 67,595 67,595 55 - Fringe Benefits 1,780,471 2,248,310 2,362,291 2,766,228 2,732,639 56 - Salary Restriction 0 0 0 (512,160) (512,160)

Salaries & Fringe Benefits 7,807,601 8,970,387 8,940,535 9,152,362 9,093,204

60 - Supplies & Materials 800,205 855,918 955,212 1,095,780 1,116,087 64 - Services & Other Expenses 89,964 96,395 103,542 145,565 119,838 66 - Professional & Contracted Services 179,296 155,572 368,707 321,808 405,599 67 - Rent, Utilities & Maintenance 6,389,742 6,575,304 6,310,944 6,586,327 6,601,007 68 - Interfund Services 1,331,489 1,959,914 1,883,509 1,588,471 1,581,881 70 - Capital Asset Acquistions 83,970 184,191 266,755 171,422 112,410

Operating & Maintenance 8,874,666 9,827,293 9,888,669 9,909,373 9,936,822

89 - Affiliated Organizations 1,392,810 575,848 575,848 575,848 575,848

Affiliated Organizations 1,392,810 575,848 575,848 575,848 575,848

94 - Other Sources & Uses (247,127) (532,967) (593,813) (300,000) (600,000)

Other Financing Sources (247,127) (532,967) (593,813) (300,000) (600,000)

Expenditures 17,827,950 18,840,561 18,811,238 19,337,583 19,005,874

96 - Operating Transfers In (35,170) (35,170) (36,508) (35,170) (35,170)

Operating Transfers In (35,170) (35,170) (36,508) (35,170) (35,170)

98 - Operating Transfers Out 277,591 96,154 229,490 50,000 50,000

Operating Transfers Out 277,591 96,154 229,490 50,000 50,000

Net Transfers 242,421 60,984 192,982 14,830 14,830

Public Works Total 14,956,972 16,336,233 16,496,719 16,765,310 16,435,754

FY15 Adopted Budget Summary - 79 Prime Accounts Public Works 954 - Fire Services Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (76,800) (64,800) (77,400) (75,000) (75,000) Tennessee 44 - Intergovernmental Revenues-Federal & (1,495,017) (1,525,388) (1,569,776) (1,873,396) (870,000) Local 45 - Charges for Services 0 0 0 (78,486) (75,000) 46 - Fines, Fees & Permits (17,656,734) (17,668,808) (17,293,709) (18,231,000) (18,082,000) 47 - Other Revenue (619) (2,654) (58,986) (95,000) (53,000) 48 - Investment Income (15,850) (9,467) (2,284) (6,000) (6,000)

Revenue (19,245,020) (19,271,116) (19,002,155) (20,358,882) (19,161,000)

51 - Salaries-Regular Pay 8,414,655 8,330,315 8,493,001 9,122,230 9,373,642 52 - Salaries-Other Compensation 2,238,632 1,730,171 1,702,285 1,421,708 1,475,376 55 - Fringe Benefits 3,112,430 3,378,247 3,746,940 4,084,836 3,923,989 56 - Salary Restriction 0 0 0 (306,914) (500,000)

Salaries & Fringe Benefits 13,765,717 13,438,733 13,942,225 14,321,860 14,273,007

60 - Supplies & Materials 399,274 735,660 249,149 413,651 338,835 64 - Services & Other Expenses 79,009 108,567 122,866 145,500 149,800 66 - Professional & Contracted Services 3,753,935 3,833,623 3,834,143 3,748,930 2,524,650 67 - Rent, Utilities & Maintenance 216,562 263,117 217,428 250,072 235,072 68 - Interfund Services 1,118,771 891,905 922,421 1,112,270 1,172,900 70 - Capital Asset Acquistions 661,121 1,401,733 658,965 139,000 110,000 79 - Depreciation Expense (328,417) (1,152,883) (387,568) 0 0

Operating & Maintenance 5,900,257 6,081,723 5,617,405 5,809,423 4,531,257

80 - Debt Service Expenditure 31,930 24,675 17,072 183,384 72,395

Debt Services 31,930 24,675 17,072 183,384 72,395

94 - Other Sources & Uses (6,558) 32,406 (457,200) (55,000) (55,000)

Other Financing Sources (6,558) 32,406 (457,200) (55,000) (55,000)

Expenditures 19,691,346 19,577,536 19,119,502 20,259,667 18,821,659

99 - Planned Use of Fund Balances 0 0 0 99,215 339,341

Planned Fund Balance Change 0 0 0 99,215 339,341

Planned Fund Balance Change 0 0 0 99,215 339,341

96 - Operating Transfers In (199,781) (227,785) (64,433) 0 0

Operating Transfers In (199,781) (227,785) (64,433) 0 0

98 - Operating Transfers Out 30,480 0 27,983 0 0

Operating Transfers Out 30,480 0 27,983 0 0

Net Transfers (169,301) (227,785) (36,450) 0 0

Public Works Total 277,026 78,635 80,897 0 0

FY15 Adopted Budget Summary - 80 Special Revenue Fund Narrative - FY15 Public Works

Fund 071 - Roads & Bridges Fund The Roads and Bridges Department is responsible for identifying and overseeing the public infrastructure needs for the County and responding to those needs with an approach that is environmentally sound. The Department initiates and manages the design of system improvements necessary as maintenance issues arise and growth patterns emerge. Staff is responsible for preparation of design contracts for roads, bridges and buildings and oversight of consultants; for review of all CIP and development construction plans and for technical adequacy, traffic control and permits; for oversight of construction contracts to verify quality of work and proper payment to contractors; administration of program requirements for the EPA NPDES, Phase II; monitoring of Walnut Grove methane gas elimination system; coordination for FEMA insurance rate maps and flood plain program; maintenance and preparation of dams and levees for periodic inspection by state. The Waste Management Department includes the Compound Trash Removal section handles disposal for Area 10 Compound (East Complex). Dead Animal pick-up is also included in this section with responsibility for disposal of dead animals from roadways, veterinary clinics and rural livestock areas.

Fund 093 - Stormwater Funds

The Shelby County Storm Water Program protects the health, safety, and general welfare of citizens from the adverse impacts from uncontrolled storm water drainage and the quality of life of current and future residents from the discharge of pollutants into the receiving waters. This program includes best management practices for monitoring and controlling storm water pollution. Engineering methods are employed for storm water systems design, management of systems operations, floodplain and watershed management plans, and implementation and enforcement of ordinances.

FY15 Adopted Budget Summary - 81

Grant Summary Information for FY15 Public Works

The Division of Public Works administers several grants in the areas of:

Environmental Programs Department

• Storm water Quality Initiative - A grant from the Tennessee Department of Environment and Conservation Healthy Watershed Initiative to provide funding for water quality improvements to the Shelby Farms Trails Gateway Improvement Project.

• Household Hazardous Waste - The HHW facility collects materials generated in residential homes that are toxic, ignitable, corrosive or reactive to prevent these hazardous materials from contaminating the environment, specifically our drinking water, and to promote proper waste management. Shelby County is the sub-contractor as the grant is awarded to the City of Memphis. Shelby County is in charge of daily operations for this facility for all residential citizens.

• Chickasaw Basin Authority - The grant provides funding to the Chickasaw Basin Authority whose function is watershed management for Shelby County and portions of surrounding counties. The Authority was established by the State of Tennessee.

Roads & Bridges Department

• CMAQ Intersection Improvement Projects- The Congestion Mitigation Air Quality (CMAQ) Program provides intersection improvements that alleviate traffic delays resulting in a reduction of vehicle emissions (100% federal funds).

• CMAQ Greenline Extension – This project is a federal thru state grant under the CMAQ Program that provides funding to extend the Shelby Farms Greenline from its current terminus at Shelby Farms Park east to the “old” Cordova Train Depot.

• STP - The Surface Transportation Program (STP) is a federally funded grant program to provide funds to local agencies for transportation projects.

• Seismic Hazard Mitigation Studies : This project provides grant funding for the purposes of supporting the FEMA required update of the Memphis/Shelby County Local Hazard Mitigation Plan (HMP) (September 2005) by addressing seismic hazard mitigation planning measures in the critical healthcare and continuity of governance areas (75% state; 25% local funds).

• TDOT Roadside Litter Grant - The goal and objective of the Tennessee Department of Transportation (TDOT) Roadside Litter Grant is to educate the public, business, government, media and schools about litter reduction and to keep Shelby County clean and “green”, and remove and dispose litter and debris from County, State and Interstate roadsides.

• The State Aid Program provides funds to Shelby County for the improvement or rehabilitation of roads on the State Aid System. The types of qualifying work include the planning, engineering, right-of-way acquisition, grading, drainage, bridge construction, and pavement upgrades or rehabilitation. These roads serve all communities within the county and function as connector routes linking the important traffic generators within the county.

Support Services Department

• Waste Tire Program - State of Tennessee Grant for the provision of optimizing waste tire in defraying the excessive costs associated with locating, collecting and properly disposing of waste tires.

FY15 Adopted Budget Summary - 82 Grant Program Detail for FY15 Public Works

FUND GRANT PROGRAM AMOUNT

Department 3004: Environmental Programs 180 Storm Water Quality Initiative $ 56,094 726 Household Hazardous Waste 219,000 863 Chickasaw Basin Authority 278,000 Department Total $ 553,094

Department 3010: Roads & Bridges 145 FEMA Hazard Mitigation 5,016,914 607 State Aid Road & Bridge Maintenance 78,000 660 State Aid Grant - Raleigh Millington Road Bridge $ 230,700 698 CMAQ Greenline Extension 8,870,489 720 State Aid Program Ward Road Bridge 357,937 722 Surface Transportation Programs (STP) - Brooks Road 3,854,413 745 Congestion Management Air Quality Grant (CMAQ) 982,465 766 Roadside Litter Grant 1,646,496 804 STP Resurface Raleigh LaGrange 187,500 808 STP Resurface Macon Houston Levee to Pisgah 225,000 Department Total $ 21,449,914

Department 3073: Support Services 724 Waste Tire Program $ 657,006 Department Total $ 657,006

DIVISION TOTAL $ 22,660,014

FEMA = Federal Emergency Management Agency CMAQ = Congestion Management Air Quality STP = Surface Transportation Program

FY15 Adopted Budget Summary - 83 Internal Services Fund Narrative - FY15 Public Works

Fund 960 - Fleet Services

The Fleet Services department operates as an internal service fund providing vehicle and equipment maintenance for all vehicles and construction equipment that currently comprise the fleet at Shelby County Government to ensure safe and efficient operations. The division operates a maintenance facility (Auto Shop) and a fueling facility (Service Station). This department is staffed by highly trained professionals experienced in vehicle and equipment maintenance and management.

Fund 961 - Mail & Print Services

Mail Services primary function is to pick-up and deliver mail and packages through-out Shelby County Government. They also calculate and apply postage to outgoing U.S. mail; deliver in-coming U.S. mail and perform accounting functions for the section. Mail Services is located at 201 Poplar.

Printing Services primary function is to provide printing and graphic arts services to the County. They also provide services to other government entities. Printing Services is located at 584 Adams.

FY15 Adopted Budget Summary - 84

CORRECTIONS DIVISION

FY15 Adopted Budget Summary - 85

Division Overview for FY15 Corrections Rod Bowers, Interim Director

VISION STATEMENT :

We, the Employees of the Shelby County Division of Corrections, are developing as a model organization of trained public safety professionals, volunteers and partnerships contributing to our community through preparation of offenders for successful re-entry into society.

STRATEGIC GOALS :

• We follow the mandates of the courts and laws of Tennessee related to the incarceration of inmates in a cost-effective manner that ensures the safety of the citizens of Shelby County. • We encourage the rehabilitative process through a variety of programs providing opportunities for a more productive life upon release. • We strive to accomplish our purpose and goals through the development of well-trained staff, guided by competent and capable leaders.

ISSUES & TRENDS

• Seek ways to improve and sustain good security practices that will ensure safety and security for staff and inmates. • Ongoing inmate programs with Federal and State agencies. • Expanded use of volunteers providing program opportunities for pre and post release. • Expand the collaboration and partnerships for the operation of the Memphis & Shelby County Office of Re-entry, the City of Memphis and community based service organizations. • Population levels have declined from historic highs in 2009/2010

FY14 PERFORMANCE HIGHLIGHTS :

The Division of Corrections continues to provide housing to about 2,000 TDOC (felons) inmates along with Shelby County misdemeanant inmates under TCI regulations. Our facility was recertified with no findings for FY 2013/14. The Division of Corrections was able to hire, train, and promote staff and decrease assaultive incidents. SCDC Maintenance completed renovation of two wings of E Building, C Building, and installed additional security cameras and recorders in the main compound. HVAC systems in the 1989/91 buildings continue to be replaced as failures occur using standardized package units. The Division is beginning a conversion to more energy efficient systems starting with solar water heating, recycling of solid waste, and the purchase of fuel efficient vehicles as fleet replacements are needed. The Division now provides laundry services for the Sheriff’s Department Jail on a cost reimbursement basis, saving Shelby County about $500,000 in capital expenditures at 201 Poplar. Three housing buildings are currently mothballed due to reduced population, and all females are being housed in W Building to improve operational efficiency. The Division is ending a three (3) year grant with Health and Human Services, Administration for Children and Families, showing strong data to support the program’s success. Currently, the Office of Re-entry has 135 active program participants.

FY15 Adopted Budget Summary - 86

Division Overview for FY15 Corrections Rod Bowers, Interim Director

FY15 BUDGET HIGHLIGHTS :

The budget includes the maintenance of a safe and secure environment for staff and inmates, improves program and educational opportunities, and invests in more ‘green’ energy programs to improve our bottom line. Capital improvements paid for from available fund balances include about $2.5 million in building improvements, roof system replacements, and additional energy saving projects like the installation of an ozone injection system for the laundry and LED lighting in housing areas and the outside lighting fixtures., Solar heat for water and building environments will be tested for future compound wide installation. Additional recycling projects include a composting system to eliminate food waste going to the landfill by conversion to organic fertilizers and soil improvers. The Division will utilize current technology to enhance surveillance, as well as provide additional aids to security.

The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County.

The Division will continue to seek additional funding from outside sources to support services for our population.

FY15 Adopted Budget Summary - 87

Division Overview for FY15 Corrections Rod Bowers, Interim Director

FY12 FY13 FY14 FY15 Service Level Measurements Actual Actual Estimate Forecast

POPULATION Total Average Daily Population 2,475 2,450 2,230 2300 % Male Population 91.00% 92.00% 92.67% 92.0% % Female Population 9.00% 8.00% 7.33% 8.0% Average Felon Population 2,090 2,100 1,937 1,978 % Felons of Total Population 84% 86% 86.90% 86.0% Total Days Served as Week- ender Time 2,920 3,285 2,285 2,300

MEALS Total Inmate Meals 2,710,125 2,682,750 2,495,000 2,518,500 Average Inmate Meals per day 7,425 7,350 6,836 6,900

MEDICAL Total Medical Sick Calls 19,957 19,344 20,052 20,100 Total Walk-in Sick Calls 18,000 18,000 16,644 16,000 Total Psychiatrist Sick Call 3,071 2,959 3,408 4,100 Total Admission Medical Screens 6,098 6,100 5,112 5,200 Medications % on Medications 44.00% 45.00% 53.00 54.0% % on Psychotropics 21.00% 22.00% 22.00% 23.0% Number of Suicide Attempts 14 15 0 10 Number of Suicides 0 0 0 0 Number of Deaths 3 2 3 2

Average inmates on Road WORK LINES Dept. Crews 42 41 38 40 Average inmates on work lines in community 204 170 168 170 Average inmates working inside Division of Corrections 472 500 499 500 Total Inmates Working 718 711 667 670 Percentage of Total Inmates Working 29% 29% 29.91% 29.1%

PHYSICAL PLANT MAINTAINED Total Acres of Land 60 60 60 60 Housing Buildings Maintained 16 16 16 16

Total Buildings Maintained 43 43 43 43

FY15 Adopted Budget Summary - 88 Division of Corrections Total Average Population

3,300 3,200

3,100 FY08

3,000 FY09 2,900 FY10 2,800 FY11 2,700 FY 12 2,600 2,500 FY 13 2,400 FY 14 2,300 2,200

Division of Corrections Average Felon Population

2,900 2,800 2,700 FY08 2,600 FY09 2,500 FY10 2,400 FY11

2,300 FY 12

2,200 FY 13

2,100 FY 14 2,000 1,900

FY15 Adopted Budget Summary - 89 Division Totals by Fund Type Corrections All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total ENTERPRISE FUND: 956 - Corrections Center (53,894,250) 64,103,159 (8,708,909) (1,500,000) - 99.2%

GRANT FUNDS (350,605) 541,696 (191,091) - - 0.8%

TOTAL DIVISION - ALL FUNDS (54,244,855) 64,644,855 (8,900,000) (1,500,000) - 100.0%

FY15 Expenditures by Fund

Enterprise Fund 99.2%

Grant Funds 0.8%

Operations of the Corrections Division are funded primarily by reimbursements from the State.

FY15 Adopted Budget Summary - 90 Net Expenditures By Department Corrections Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

ENTERPRISE FUND 956 3501 Corrections-Administration (30,350,506) (31,284,879) (32,355,173) (32,030,181) (32,305,442) 956 3502 Adult Offender Center 614,374 424,894 333,024 218,299 191,482 956 3505 Corrections Center Operations 29,127,633 29,915,855 30,250,457 31,811,881 32,113,960 ENTERPRISE FUND TOTAL (608,500) (944,130) (1,771,692) - -

GRANT FUNDS TOTAL (127,334) (89,486) (67,140) - -

CORRECTIONS DEPARTMENT TOTAL (735,833) (1,033,616) (1,838,831) - -

Note: Recent FY14 position reclassfications and salary adjustments within the division resulted in minor salary reallocations between the departments in the FY15 Adopted Budget vs. the FY15 Proposed Budget.

FY15 Adopted Budget Summary - 91 FTE Position Count Corrections All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

ENTERPRISE FUND 956 3501 Corrections Director & Staff 146.8 148.8 150.8 155.8 155.8 - 956 3502 Adult Offender Center 13.0 12.0 8.0 9.0 9.0 - 956 3505 Facility Operations 521.0 519.0 566.0 564.0 564.0 -

TOTAL POSITIONS -ENTERPRISE FUND 680.8 679.8 724.8 728.8 a 728.8 -

GRANT FUNDS 20.0 24.0 25.0 11.0 1.8 (9.3) b

TOTAL POSITIONS - ALL FUNDS 700.8 703.8 749.8 739.8 730.6 (9.3)

a FY14 Temporary to Permanent positions - Maintenance Utility Workers b Fund 190 Justice Assistance Grant ended, Fund 574 Project MOST Re-entry program 3rd year of grant ends 9/30/14 (Motivated Offenders Succeeding Tommorrow)

FTE Positions by Department

Facility Operations 78%

Director & Staff 21% Adult Offender Center 1%

FY15 Adopted Budget Summary - 92 Prime Accounts Corrections 956 - Corrections Center

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (46,854,352) (46,025,970) (49,661,570) (50,684,300) (52,202,000) Tennessee 44 - Intergovernmental Revenues-Federal & (23,400) (19,600) (21,000) (20,000) (20,000) Local 45 - Charges for Services (1,358,727) (1,347,608) (1,415,511) (1,565,000) (1,565,750) 46 - Fines, Fees & Permits (70,694) (72,428) (72,780) (90,000) (80,000) 47 - Other Revenue (9,244) (1,964) (7,173) 0 (1,500) 48 - Investment Income (5,150) (19,172) (27,504) 0 (25,000)

Revenue (48,321,568) (47,486,742) (51,205,537) (52,359,300) (53,894,250)

51 - Salaries-Regular Pay 24,233,526 23,340,970 24,621,947 28,409,751 29,277,620 52 - Salaries-Other Compensation 4,043,030 4,610,252 4,123,367 2,783,427 2,783,298 55 - Fringe Benefits 9,898,271 9,506,695 10,957,785 13,081,653 12,685,460 56 - Salary Restriction 0 0 0 (3,185,493) (3,185,493)

Salaries & Fringe Benefits 38,174,828 37,457,916 39,703,098 41,089,339 41,560,885

60 - Supplies & Materials 5,425,284 5,050,503 5,438,695 5,789,847 5,836,600 64 - Services & Other Expenses 351,127 258,804 302,163 289,400 315,400 66 - Professional & Contracted Services 5,800,605 6,152,083 6,372,058 6,947,915 6,860,000 67 - Rent, Utilities & Maintenance 2,602,927 2,416,351 2,612,910 2,791,910 3,056,000 68 - Interfund Services 3,104,070 2,771,864 2,582,069 3,625,504 3,350,355 70 - Capital Asset Acquistions 508,693 257,506 496,379 556,220 3,122,919 79 - Depreciation Expense 627,414 892,199 654,242 0 0

Operating & Maintenance 18,420,119 17,799,310 18,458,516 20,000,796 22,541,274

80 - Debt Service Expenditure 33,994 9,881 0 30,000 1,000

Debt Services 33,994 9,881 0 30,000 1,000

94 - Other Sources & Uses (6,794) (56,354) (28,904) 0 0

Other Financing Sources (6,794) (56,354) (28,904) 0 0

Expenditures 56,622,146 55,210,754 58,132,710 61,120,135 64,103,159

99 - Planned Use of Fund Balances 0 0 0 (46,360) (1,500,000)

Planned Fund Balance Change 0 0 0 (46,360) (1,500,000)

Planned Fund Balance Change 0 0 0 (46,360) (1,500,000)

96 - Operating Transfers In (9,000,000) (8,900,000) (8,908,698) (8,900,000) (8,900,000)

Operating Transfers In (9,000,000) (8,900,000) (8,908,698) (8,900,000) (8,900,000)

98 - Operating Transfers Out 90,922 231,858 209,834 185,525 191,091

Operating Transfers Out 90,922 231,858 209,834 185,525 191,091

Net Transfers (8,909,078) (8,668,142) (8,698,864) (8,714,475) (8,708,909)

Corrections Total (608,500) (944,130) (1,771,692) 0 0

FY15 Adopted Budget Summary - 93

Grant Summary Information for FY15 Corrections

The Division of Corrections has used grant funding to augment services for our inmate population. The Division currently has two sources of grant funds The initiatives include:

• The U.S. Department of Health and Human Services (HHS), Administration of Children and Families (ACF). Project MOST supports nine (9) fulltime positions and provides equipment and supplies, family strengthening activities, vocational training, and contractor facilitated services to inmates and their families at the Division of Corrections for pre and post-release services. Project MOST was funded for three (3) years. Funding will end September 29, 2014.

• Tennessee Department of Corrections (TDOC) provides support for the Memphis and Shelby County Office of Re-entry . The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County.

• The U.S. Department of Justice provides support through the State Criminal Alien Assistance Program to agencies that have incurred expenses for incarcerating inmates deemed to be undocumented aliens.

The Division will continue to seek additional funding from outside sources to support services for our population

FY15 Adopted Budget Summary - 94 Grant Program Detail for FY15 Corrections

FUND SECTION GRANT PROGRAM AMOUNT

Department 3501: Corrections Administration

190 350107 Justice Assistance Grant $ 11,153 574 350107 Project MOST Re-Entry Program - Year 3/3 7/1/14 - 9/30/14 199,452 706 350107 Memphis-Shelby County Office of Re-Entry Program 110,000 Department Total $ 320,605

Department 3505: Corrections Center Facility

751 350502 State Criminal Alien Assistance Program 30,000 Department Total $ 30,000

DIVISION TOTAL $ 350,605

FY15 Adopted Budget Summary - 95

FY15 Adopted Budget Summary - 96

DIVISION OF HEALTH SERVICES

FY15 Adopted Budget Summary - 97

Division Overview for FY15 Health Services Yvonne S. Madlock, Director

MISSION STATEMENT

The mission of Shelby County Health Department is to promote, protect and improve the health and environment of all Shelby County residents. To achieve this mission the Health Department is committed to providing the three core functions of public health (Assessment, Assurance and Policy Development) and is organized to maximize its ability to provide all residents of this County the following Essential Public Health Services . In follow-up to the recommendations of the Business Process Improvement Study of the Division conducted in 2011-12 and in anticipation of pursuit of accreditation by the National Public Health Accreditation Board (PHAB), the Division continues to implement activities and work toward achievement of goals articulated in its FY2011-2014 Strategic Plan. The achievements of the SCHD over the last fiscal year also reflect the Division’s commitment to the Organizational Values that were identified and shared with all staff as a result of our strategic planning: Excellence, Equity, Innovation and Integrity .

DIVISION GOALS

• Monitoring Health Status of Shelby County • Improving Environmental Quality • Maximizing the Health of Families • Reducing risk of Chronic Diseases • Reducing Infectious Diseases • Assuring community and departmental preparedness for rapid response to public health threats and emergencies whether naturally occurring or man-made, including biological, chemical and radiological terrorism related incidents • Achieving organizational excellence and effectiveness and operational efficiencies • Assuring a competent workforce

ISSUES AND TRENDS • SCHD continues to make progress on the strategic goals established in its 2011-2014 Strategic Plan. This progress is referenced in the Division and Bureau achievements listed below. A major challenge to on-going progress is increasing pressure on the local budget that minimizes the number of available local positions and thereby the flexibility of the department to respond to locally identified public health priorities and public health threats as they emerge.

• Maintaining a knowledgeable, experienced and credentialed workforce and leadership has become a significant challenge. A large number of credentialed and experienced public health professionals (technical managers, nurses, supervisors, environmentalists) have recently taken retirement. In addition there is strong private sector competition for well-trained and experienced public health workforce which results in high turn-over in certain job categories. In a Division with approximately 50 different, diverse and highly technical “service lines”, competent and proficient leadership at the section and Bureau levels is critical to the organization’s capacity to meet its mission to protect and improve the County’s health.

• Nationally, accreditation of local and state public health departments is gaining momentum. At the end of 2013, 22 state and local health departments have been accredited by the Public Health Accreditation Board (PHAB). PHAB accreditation is a process designed to measure performance of

FY15 Adopted Budget Summary - 98

Division Overview for FY15 Health Services Yvonne S. Madlock, Director

local health departments against a set of standards and to reward or recognize health departments who meet the standards. Currently, PHAB accreditation is voluntary, but this process is supported and encouraged by the CDC, American Public Health Association and the Robert Wood Johnson Foundation. SCHD is committed to the highest level of performance and views accreditation as a tool for measuring and assuring the local public health agency performance capacity. Preparation for Accreditation is Goal 4 in the Division’s Strategic plan. Achieving accreditation will require a commitment of resources for infrastructure and process focus and management.

• Decreased local, state and federal revenues and shifting reimbursement models have resulted in reductions in funding for traditional public health services and programs from all levels of government. Implementation of the Affordable Care Act will create both opportunities and challenges for health care and for local public health. Consequently, there is an increased need to demonstrate the value of public health programs and population based services in measurable terms in order to assure the physical and economic health of all individuals, families and communities across our geo-political region.

• Need to continue to align existing resources and identify additional resources and assure appropriate public health capacity to identify and address issues that have been identified through the Community Health Assessment process as priorities by the residents of Shelby County and conditions that have greatest potential to improve overall health of the County.

• Increasing number of non-English speaking clients in all program areas and the need to be culturally/linguistically competent and Title VI compliant will require non-traditional approaches and non-traditional partners.

• Health disparities between population groups remain a challenge to improving health of overall community.

FY15 BUDGET HIGHLIGHTS

• The Tennessee Department of Health continues to respond to federal budget reductions and to realign distribution of State Public Health funds to the various programs and counties throughout the State. The effect on Shelby County is a $69,528 reduction in the STD/HIV Prevention and Surveillance grant and a reduction in the Public Health Emergency Preparedness program in the amount of $109,200.

• The contract to provide inmate health care was re-bid in FY14. The resultant contract, which became effective October 1, 2013, has been changed from a fixed-price contract to a Cost-plus contract. The FY15 budgeted amount will be $18,086,712 ($11,316,885 for the Jail, which is reported under the Division of Health Services, and $6,772,827 for the Shelby County Correction Center (SCCC), which is reported under the SCCC). The FY15 budgeted amount projects no increase over the annualized amount of the current contract.

• The contract for management of the West Tennessee Regional Forensic Center, Office of the Shelby County Medical Examiner, was re-bid in FY14 and awarded to a new service provider, The University of Tennessee, in FY15 for approximately $3.1 million.

FY15 Adopted Budget Summary - 99 Division Totals by Fund Type Health Services All Funds FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (4,945,770) 25,950,334 633,507 - 21,638,071 43.6%

SPECIAL REVENUE FUNDS 081 - Air Emission Fees (1,071,250) 1,071,250 - - - 1.8% 082 - Mosquito & Rodent Control (3,455,000) 3,745,595 - (290,595) - 6.3% 083 - Air Emission Fines & Penalties (20,000) 84,717 246,242 (310,959) - 0.1% TOTAL SPECIAL REVENUE FUNDS (4,546,250) 4,901,562 246,242 (601,554) - 8.2%

GRANT FUNDS (27,431,152) 28,643,900 (1,204,748) (8,000) - 48.1%

TOTAL DIVISION - ALL FUNDS (36,923,171) 59,495,795 (324,999) (609,554) 21,638,071 100.0%

FY15 Expenditures by Fund

Grant Funds 48.1% Special Revenue Funds 8.2%

General Fund 43.6%

Funding for Health Services operations is split primarily between Grant and General Funds.

FY15 Adopted Budget Summary - 100 Net Expenditures By Department Health Services Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 4001 Director - Health Services 410,306 393,005 396,999 146,581 150,685 010 4002 Forensic Services 2,934,207 3,022,221 3,141,469 3,121,387 3,127,187 010 4003 Administration & Finance (1),(2) 927,018 (782,888) (810,242) (1,378,085) (1,219,365) 010 4004 Environmental Health Services (3) 1,814,885 2,802,607 1,078,816 2,100,563 2,177,229 010 4005 Community Health 4,790,550 4,271,463 4,521,827 5,362,395 5,121,328 010 4006 Health Planning and Promotion 549,055 590,456 289,069 574,360 573,401 010 4007 Inmate Medical Care 10,023,509 10,359,890 10,548,996 11,752,898 11,707,607 GENERAL FUND TOTAL 21,449,530 20,656,753 19,166,934 21,680,099 21,638,071

SPECIAL REVENUE FUNDS 081 4004 Air Pollution (463,732) 215,708 70,796 - - 082 4004 Vector Control (321,623) (16,962) (37,607) - - 083 4004 Air Emissions (443,041) 560,177 48,394 - - SPECIAL REVENUE FUND TOTAL (1,228,397) 758,924 81,584 - -

GRANT FUNDS TOTAL (1,117,110) (1,347,797) (1,552,867) - -

HEALTH SERVICES TOTAL 19,104,023 20,067,880 17,695,651 21,680,099 21,638,071

(1) Section 400304 Maintenance Services moved to Public Works in FY12. (2) Indirect Cost Allocation which carries a negative balance is included in department 4003. (3) Section 400408 Cemetery moved to Public Works in FY12.

FY15 Adopted Budget Summary - 101 FTE Position Count Health Services All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

GENERAL FUND 010 4001 Director - Health Services 4.0 4.0 4.0 4.0 4.0 - 010 4003 Administration & Finance 23.8 23.3 22.3 22.3 24.3 2.0 010 4004 Environmental Health Services 46.0 46.0 41.0 41.0 39.0 (2.0) 010 4005 Community Health 66.7 73.6 71.3 70.2 70.2 - 010 4006 Health Planning & Promotion 21.9 5.7 5.0 6.0 6.0 - 010 4007 Inmate Medical Care 4.2 4.2 3.0 3.0 3.0 - TOTAL POSITIONS - GENERAL FUND 166.6 156.8 146.6 146.5 146.5 -

SPECIAL REVENUE FUND 081 4004 Air Pollution 9.8 9.8 10.6 10.6 10.6 - 082 4004 Vector Control 52.0 52.0 49.0 47.0 47.0 - TOTAL POSITIONS - SPECIAL REVENUE 61.8 61.8 59.6 57.6 57.6 -

GRANT FUNDS 411.1 384.1 351.8 347.8 346.8 (1.0)

TOTAL POSITIONS - ALL FUNDS 639.5 602.7 558.0 552.0 551.0 (1.0)

FTE Positions by Department

Community Health 48% Environmental Services 27%

Health Planning & Promotion 4%

Inmate Medical Administration & Care Finance 2% 16% Director 3%

FY15 Adopted Budget Summary - 102 Prime Accounts Health Services 010 - General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (1,576,917) (546,996) (1,701,607) (1,559,484) (1,221,704) Tennessee 44 - Intergovernmental Revenues-Federal & (18,421) 0 0 0 0 Local 45 - Charges for Services (1,445,800) (1,531,731) (1,512,623) (1,559,036) (1,567,066) 46 - Fines, Fees & Permits (2,220,776) (2,257,515) (2,155,158) (2,139,680) (2,137,000) 47 - Other Revenue (30,600) (25,776) (22,219) (25,000) (20,000)

Revenue (5,292,515) (4,362,018) (5,391,606) (5,283,200) (4,945,770)

51 - Salaries-Regular Pay 8,096,941 6,667,463 6,288,912 7,039,102 7,055,791 52 - Salaries-Other Compensation 164,611 293,557 121,578 78,104 77,404 55 - Fringe Benefits 2,631,117 2,445,089 2,441,153 2,988,786 2,862,997 56 - Salary Restriction 0 0 0 (556,975) (683,975)

Salaries & Fringe Benefits 10,892,669 9,406,109 8,851,643 9,549,017 9,312,218

60 - Supplies & Materials 744,703 672,801 518,315 763,616 749,908 64 - Services & Other Expenses 241,161 270,847 263,494 385,951 369,443 66 - Professional & Contracted Services 13,580,303 13,924,850 14,192,637 15,548,289 15,447,785 67 - Rent, Utilities & Maintenance 1,068,785 834,169 976,029 1,170,004 1,056,373 68 - Interfund Services (656,217) (676,868) (1,105,912) (779,328) (717,393) 70 - Capital Asset Acquistions 34,985 6,665 0 60,000 5,000

Operating & Maintenance 15,013,720 15,032,465 14,844,563 17,148,532 16,911,116

95 - Contingencies & Restrictions 0 0 0 (400,000) (273,000)

Contingencies & Restrictions 0 0 0 (400,000) (273,000)

94 - Other Sources & Uses (500) (450) 0 0 0

Other Financing Sources (500) (450) 0 0 0

Expenditures 25,905,889 24,438,123 23,696,207 26,297,549 25,950,334

99 - Planned Use of Fund Balances 0 0 0 (5,263) 0

Planned Fund Balance Change 0 0 0 (5,263) 0

Planned Fund Balance Change 0 0 0 (5,263) 0

96 - Operating Transfers In (1,219,551) (1,209,008) (1,315,779) (1,448,186) (1,476,800)

Operating Transfers In (1,219,551) (1,209,008) (1,315,779) (1,448,186) (1,476,800)

98 - Operating Transfers Out 2,055,707 1,789,656 2,178,113 2,119,198 2,110,307

Operating Transfers Out 2,055,707 1,789,656 2,178,113 2,119,198 2,110,307

Net Transfers 836,156 580,648 862,334 671,012 633,507

Health Services Total 21,449,530 20,656,753 19,166,934 21,680,098 21,638,071

FY15 Adopted Budget Summary - 103 Program Budget for Fiscal 2015 Special Revenue Funds

Department Name: Environmental Health Services Department Number: 4004

Fund 081 - Air Emission Fees: The Air Emission Fees Special Revenue Fund helps Environmental Health Services to protect the health of the citizens of Shelby County by improving air quality through the reduction of air pollution. Revenue Sources are air emissions fees and Title V operating permit fees collected. Activities include: 1) Issues federally enforceable Title V permits to all major stationary air pollution sources. 2) Performs an EPA level II inspection of all Title V major and conditional major sources at least once a year. 3) Enforces all local, state and federal regulations through inspections, notices of inquiry (NOI) and notices of violation (NOV), and assessment of penalties. 4) Provides yearly emissions information to establish permit fees required to support the program.

Fund 082 - Mosquito & Rodent Control:

The Mosquito and Rodent Control Special Revenue Fund fully funds all activities of the County-wide integrated Mosquito and Rodent Control Program. Revenue source is the monthly fee of $.75 cents collected by MLGW for vector control and transferred to Shelby County. Activities include: 1) Regularly inspects and treats mosquito breeding areas in Shelby County with EPA registered larvicide from April through the beginning of November. 2) Treats each zone within Shelby County with an adulticide (spray) regularly from April through the beginning of November. 3) Responds to constituent complaints regarding mosquito and rat activity and/or urban 4) Enforcessanitation issues. applicable city and state ordinances regarding rodent control and urban sanitation. 5) Increases community awareness and participation of methods of mosquito and rodent prevention and control.

Fund 083 - Air Emission Fines & Penalties: The Air Emission Fines and Penalties Fund was established to account for the collection of civil penalties for air emission violations by major sources. A major source is a source that emits, or has the potential to emit, a pollutant regulated under the 1990 "Clean Air Act". These funds are to be utilized for supplemental environmental projects and programs that will enhance the efforts of the Air Pollution program. Such projects include the Memphis Area Ride Share and Shelby County School Bus Retrofit programs. The revenue source for this fund is Title V penalties collected.

FY15 Adopted Budget Summary - 104

Grant Summary Information for FY15 Health Services

The Division of Health Services administers multiple grants received either directly from the Federal Government, or through the State of Tennessee in the areas of:

• Emergency Preparedness and Response – Designed to improve emergency preparedness and response capabilities related to bioterrorism, outbreaks of infectious disease and other public health threats and emergencies.

• Pollution Control – Includes Air Emission Fees programs designed to monitor ambient air quality, examine trends in air quality and ensure air quality by enforcing all local, state and federal air emission regulations, through the operation of the Title V Operating Permit Program, and Congestion Mitigation Air Quality programs designed to fund transportation projects or programs that will contribute to attainment of the national ambient air quality standards for ozone, carbon monoxide and particulate matter.

• Community Health Services – Provides direct community-based services, case management and outreach to address health needs of vulnerable populations and provide prevention-oriented health education and service with a major emphasis on improvement of maternal and child health and chronic disease prevention. These programs include Childhood Lead Poisoning Prevention, Children Special Services, Community Health Nursing, Healthy Start Initiative, Child Safety Seat Program, Health Promotion, Tobacco Use Prevention, and Breast and Cervical Cancer screening and referral.

• Infectious Disease Control and Population based Services — Services include HIV/AIDS/STD Surveillance/Prevention and Case Management, Tuberculosis Control, Perinatal Hepatitis B Program, and infectious disease epidemiology.

• Clinical Services Programs – These are services performed in public health clinics that comprise the core clinical public health programs. Services include: Women, Infant and Children (WIC), Commodity Supplemental Food Program (CSFP), Early Periodic Screening Diagnosis and Treatment (EPSD&T or well-child exams), Tenndercare Community Outreach, Immunization Services, including Vaccine for Children, School- Based Preventive Dental Care.

FY15 Adopted Budget Summary - 105 Grant Program Detail for FY15 Health Services

FUND GRANT NAME AMOUNT

Department 4003: Administration & Finance - Health Services

248 May 2011 Floods $ 61,657 747 State Grant In Aid - Administration 917,800 Department Total 979,457

Department 4004: Environmental Health Services 105 Air Pollution 7/1/14-9/30/14 $ 365,214 106 Air Pollution 10/1/14-6/30/15 121,738 255 Medical Reserve Corps - Environmental Health Services 5,000 520 Rideshare Project 1,882,436 647 Air Pollution Near Roadside 200,000 649 Air Pollution Special Studies 318,468 677 Homeland Security - Bioterrorism & City Readiness 1,086,200 739 Special Air Pollution 124,813 Department Total 4,103,869

Department 4005: Community Health Services 125 Maternity TPE Enrollment $ 44,499 209 Infant Mortality Reduction Initiative 339,700 215 TENNdercare Outreach 1,458,704 230 CDC Lead Grant - Childhood Lead Poisoning 203,300 242 Fetal & Infant Mortality Review 328,800 250 Home Visiting Services 598,100 282 Central Laboratory 101,900 295 City Courts Child Safety Seat 125,426 327 City Lead Grant PHS-CS Programs 163,258 329 City Lead Grant PHS-CS Programs 6,900 340 Children's Suppl. Food Program (CSFP) 7/1/14-9/30/14 117,975 341 Children's Suppl. Food Program (CSFP) 10/1/14-6/30/15 339,000 345 WIC Program - Clinical Services 7/1/14-9/30/14 1,754,503 346 WIC Program - Clinical Services 10/1/14-6/30/15 4,944,650 365 Tenncare Early Periodic Screening & Diagnostic Testing 1,500,000 396 HIV Case Management - 4/1/15-6/30/15 25,000 397 HIV Case Management - 7/1/14-3/31/15 75,000 415 Tenncare Dental Prevention 1,420,000 425 HIV - Surveillance & Prevention - 7/1/14-12/31/14 1,145,000 426 HIV - Surveillance & Prevention - 1/1/15-6/30/15 1,145,000 430 Immunization - 7/1/14-12/31/14 318,500 431 Immunization - 1/1/15-6/30/15 318,500 438 TB Outreach - HIV Local Costs 1,927,800 441 Ryan White Minority AIDS Initiative 115,747 452 Ryan White Part A - HIV Services 188,331 471 Healthy Start Initiative - PHS-CS Programs - 7/1/14 - 5/31/15 657,487 472 Healthy Start Initiative - PHS-CS Programs - 6/1/15 - 6/30/15 53,138 565 Family Planning 1,346,853 619 Newborn Outreach - Infant Health 60,100

FY15 Adopted Budget Summary - 106 Grant Program Detail for FY15 Health Services

FUND GRANT NAME AMOUNT

682 Ryan White Part A - HIV Svs 9,000 715 Children's Special Services 752,700 730 Breast & Cervical Cancer 125,000 734 Breast & Cervical Cancer - Supplemental 10,000 Department Total 21,719,871

Department 4006: Health Planning & Promotion 580 Health Risk Reduction - Community Development$ 114,400 610 Tobacco Risk - Community Development - 7/1/14 - 3/29/15 31,875 611 Tobacco Risk - Community Development - 3/30/15 - 6/30/15 10,625 370 Tobacco Settlement Funds 2014 - 7/1/14 - 12/31/14 235,528 371 Tobacco Settlement Funds 2015 - 1/1/15 - 6/30/15 235,528 Department Total 627,955

DIVISION TOTAL $ 27,431,152

FY15 Adopted Budget Summary - 107

FY15 Adopted Budget Summary - 108

DIVISION OF COMMUNITY SERVICES

FY15 Adopted Budget Summary - 109

Division Overview for FY15 Community Services Dottie Jones, Director

MISSION:

The Division of Community Services is the direct link between Shelby County government and our citizens, operating a variety of programs funded through state and federal resources designed to assist low-income families. The division is committed to providing resources and opportunities for families, children and individuals to improve their quality of life and achieve self-reliance. Our team of caring professionals addresses the needs of people we serve through a wide array of agency programs and a broad network of partners.

DIVISION GOALS:

Goal 1: Customer Service. Create a culture wherein staff members are active, informed and committed to the division mission with mutual respect and trust for each other and our customers. Goal 2: Public Relations. Inform the public of the mission and goals of the division, strengthen support for division services, increase advocacy for our programs and promote goodwill in the communities we serve. Goal 3: Partnerships. Nurture existing partnerships and create new alliances to expand the resources and services of the division. Goal 4: Program Development. Increase the organizational capacity of the division to provide comprehensive, high quality, integrated services to meet the needs of our community. Goal 5: Professional Development. Increase staff members’ knowledge, skills and abilities through ongoing professional development. Goal 6: Integrated Systems and Services. Enhance organizational efficiency and customer service by integrating technology, developing a common core of client information, developing a common understanding of division programs among staff, and maximizing human resources.

ISSUES & TRENDS:

The majority of programs operated by the division of community services are grant-funded, with approximately 80.0% of funding coming from federal and state sources rather than the county general fund. The division has continued to see an increased need for services to low-income and indigent individuals as the needs in the community have grown and the economy has not yet returned to full strength.

FY14 PERFORMANCE HIGHLIGHTS:

The Shelby County Office of Early Childhood and Youth received additional funding from the Department of Justice to continue addressing the issue of children exposed to violence and the Teen Pregnancy and Parenting Success Initiative entered a year of no-cost extension. Shelby County continued its pilot initiative for the Blueprint for Safety Project to address the needs of domestic violence victims and holding perpetrators more accountable for their actions. Just Care Family Network, a collaboration of stakeholders working in partnership to provide a coordinated system of care for children and youth with serious emotional disturbance and their families, continued to enroll youth and their families and train the community in a wraparound process which supports improved functioning in the home, school and community.

FY15 BUDGET HIGHLIGHTS:

• The Shelby County Head Start program funded by the U.S. Health & Human Services department will no longer be operated by Shelby County Government although the program will be continued in Shelby County under other grantees. • One FTE position was eliminated within the Crime Victims Center, with the funds re-allocated for additional services through the Family Safety Center. • Contractual services provided through the Exchange Club in the Pretrial budget have been increased by the amount previously funded through County grants.

FY15 Adopted Budget Summary - 110 Division Totals by Fund Type Community Services All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (910,000) 8,607,210 128,676 - 7,825,886 19.5%

TOTAL GRANT FUNDS (35,429,800) 35,558,476 (128,676) - 0 80.5%

TOTAL DIVISION - ALL FUNDS (36,339,800) 44,165,686 - - 7,825,886 100.0%

FY15 Expenditures by Fund

General Fund 19.5%

Grant Funds 80.5%

Federal and State Grants provide over 80% of the funding for Community Services operations and programs.

FY15 Adopted Budget Summary - 111 Net Expenditures By Department Community Services Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 4801 Director- Community Services 1,431,905 1,203,112 1,107,177 1,176,304 989,619 010 4804 Community & Diversion Services 1,892,113 2,389,288 2,291,762 1,957,334 1,957,334 010 4806 Crime Victims Center 914,557 994,540 861,283 781,418 939,786 010 4811 Pretrial Services 3,336,823 3,544,252 3,498,240 3,661,288 3,939,146 GENERAL FUND TOTAL 7,575,397 8,131,192 7,758,463 7,576,344 7,825,886

GRANT FUNDS TOTAL (4,608,213) (3,306,640) (6,394,534) - -

COMMUNITY SERVICE TOTAL 2,967,184 4,824,553 1,363,929 7,576,344 7,825,886

FY15 Adopted Budget Summary - 112 FTE Position Count Community Services All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

GENERAL FUND 010 4801 Director and Staff 12.0 8.0 8.0 8.0 8.0 - 010 4806 Crime Victims Center 15.1 14.1 13.0 13.0 12.0 a (1.0) 010 4811 Pretrial Services 75.0 75.0 75.0 75.0 75.0 - TOTAL POSITIONS - GENERAL FUND 102.1 97.1 96.0 96.0 95.0 (1.0)

GRANT FUND 523.0 574.9 584.0 568.3 120.3 b (448.0)

TOTAL POSITIONS - ALL FUNDS 625.1 672.0 680.0 664.3 215.3 (449.0)

a) Crime Victims Center deleted position b) Head Start Program will no longer be operated by Shelby County Government

FTE Positions by Department

Pretrial Services 79% Director 8%

Crime Victims Center 13%

FY15 Adopted Budget Summary - 113 Prime Accounts Community Services General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (283,485) (243,585) (366,540) (440,000) (420,000) Tennessee 44 - Intergovernmental Revenues-Federal & (106,071) (89,595) (57,859) (90,000) (65,000) Local 45 - Charges for Services (255,420) (309,048) (303,369) (300,000) (300,000) 46 - Fines, Fees & Permits (183,734) (185,903) (123,877) (120,000) (125,000) 47 - Other Revenue (301) (4,544) (11,010) 0 0

Revenue (829,011) (832,675) (862,655) (950,000) (910,000)

51 - Salaries-Regular Pay 3,941,009 3,832,413 3,816,891 3,970,913 4,021,539 52 - Salaries-Other Compensation 54,536 172,740 63,641 52,775 52,775 55 - Fringe Benefits 1,232,895 1,371,660 1,438,441 1,677,471 1,648,203 56 - Salary Restriction 0 0 0 (258,129) (258,129)

Salaries & Fringe Benefits 5,228,440 5,376,813 5,318,973 5,443,030 5,464,389

60 - Supplies & Materials 134,118 142,191 114,275 138,302 131,466 64 - Services & Other Expenses 181,992 171,449 149,141 149,393 135,376 66 - Professional & Contracted Services 2,169,871 2,601,287 2,112,665 2,325,017 2,575,034 67 - Rent, Utilities & Maintenance 146,757 131,701 129,649 145,410 131,110 68 - Interfund Services 260,417 207,573 141,879 192,246 169,835 70 - Capital Asset Acquistions 60,000 59,985 0 4,270 0

Operating & Maintenance 2,953,155 3,314,186 2,647,609 2,954,638 3,142,821

Expenditures 8,181,594 8,690,998 7,966,582 8,397,668 8,607,210

96 - Operating Transfers In (47,237) 0 (657,825) 0 0

Operating Transfers In (47,237) 0 (657,825) 0 0

98 - Operating Transfers Out 270,051 272,869 1,312,361 128,676 128,676

Operating Transfers Out 270,051 272,869 1,312,361 128,676 128,676

Net Transfers 222,814 272,869 654,536 128,676 128,676

Community Services Total 7,575,397 8,131,192 7,758,463 7,576,344 7,825,886

FY15 Adopted Budget Summary - 114

Grant Summary Information for FY15 Community Services

The Division of Community Services is largely funded through federal, state and local grants. (The Shelby County Head Start Program is no longer administered by Shelby County Government.) Major initiatives include:

Early Childhood and Teen Programs • DOJ – Defending Childhood Initiatives – The purpose of this grant is to develop strategic plans for comprehensive community-based focus on preventing, addressing, reducing, and more fully understanding childhood exposure to violence. • Teen Pregnancy – Parenting Success - Adolescent pregnancy significantly impacts the educational attainment, economic security, and wellbeing of both teen parents and their children as well as teens' ability to achieve their full potential. The focus of this grant is to conduct a needs assessment of pregnant and parenting teens in Shelby County in order to gain a broader understanding of teen experiences in the Memphis community.

Office of Grants Coordination • The Office of Grants Coordination and Management manages county-wide grants such as the Justice Assistance Grant, the Juvenile Accountability Block Grant, and the U.S. Department of Justice Blueprint for Safety Demonstration Project. The Office also develops, prepares, negotiates, monitors and administers federal, state, and local grant applications and contracts, as well as performing grant project research and development for Shelby County departments.

Community Services Agency • Weatherization Assistance - Grants include Community Service Block Grant programs, Low Income Home Energy Assistance Program (LIHEAP) and Weatherization Assistance Program (WAP). Breaking the cycle of poverty requires changes in attitude, living conditions, education, and aspirations of its victims - and that is a primary aim of the Community Services Agency (CSA). Working with nonprofit organizations, other branches of government, other governmental agencies, and citizen committees, the agency plans and carries out programs for low-income residents. Every year this department serves about 1,650 households assisting in cooling their homes in summer, and assists another 13,000 households keep warm in the winter. The weatherization program provides free minor home repairs, such as fixing broken windowpanes and rotted windowsills, which lower energy costs. • HIV Services - To help those with HIV by funding housing, medical and other supportive services.

Ryan White Program • The Memphis Ryan White Program receives funds from the U.S. Department of Health and Human Services to provide for the medical and support care needs of over 2,000 low income, uninsured/underinsured individuals living with and affected by HIV/AIDS. The program is 100% grant funded and consists of Part A and Minority AIDS Initiative funds of over $7.3 million.

Crime Victims Center • Victims of Crime Act Grant - This grant is a combination of past grants through the Tennessee Office of Criminal Justice Programs. The projects funded by this grant are the Rape Crisis Center, the Homicide Response Program, the Senior Victim Advocate and Domestic Violence Advocates. This grant provides for direct victim services including intake, crisis counseling, safety planning, law enforcement liaison, court support and accompaniment. VOCA funding comes from criminal fines and fees and does not include tax revenues.

FY15 Adopted Budget Summary - 115

Grant Summary Information for FY15 Community Services

Pre-Trial Services • Pre-Trial Services receives grant funds from the Tennessee Department of Mental health and Developmental Disabilities for a program to make community mental health services available to persistently mentally ill adults as an alternative to incarceration.

Aging Commission of the Mid-South • Grant funds from the State of Tennessee TennCare Bureau and the Tennessee Commission on Aging and Disability provide a variety of services including information and assistance, senior center, health promotion, medication management, national family caregiver support, home and community-based services, nutrition, prevention of elder abuse, neglect and exploitation, guardianship, legal assistance and an ombudsman and state health insurance program to individuals who are elderly and/or individuals with disabilities in Shelby, Fayette, Lauderdale and Tipton counties.

FY15 Adopted Budget Summary - 116 Grant Program Detail for FY15 Community Services

FUND GRANT NAME AMOUNT Department 4801: Director Community Services 685 DOJ - Defending Childhood Initiatives$ 1,175,725 775 Teen Pregnancy/Parenting Success 255,312 Department Total $ 1,431,037

Department 4802: Community Services Agency CSA 314 Community Service Block Grant $ 2,351,428 319 Low Income Home Energy Assistance 11,025,008 364 Weatherization Assistance Program 407,615 452 Part A HIV Services - Supplemental 36,482 453 Part A HIV Services - Supplemental 17,969 686 TN Governor's Special Grant - Emergency Assistance 25,000 750 IBEW Grant - Elderly Utility Assistance 20,000 Department Total $ 15,033,502

Department 4804: Community Initiatives 155 JustCare Family Network $ 1,665,280 196 Justice Assistance Grant 18,571 294 Juvenile Accountability FY14 41,695 463 Community Svcs Blueprint for Safety 220,000 Department Total $ 1,945,546

Department 4805: Ryan White 441 Ryan White Minority AIDS Initiative 7/1 - 2/28$ 411,357 442 Ryan White Minority AIDS Initiative 3/1 - 6/30 210,710 452 Ryan White Part A 7/1 - 2/28 4,053,057 453 Ryan White Part A 3/1 - 6/30 2,062,208 772 HIV Prevention 7/1 - 12/31 225,733 773 HIV Prevention 1/1 - 6/30 225,733 Department Total $ 7,188,798

Department 4806: Crime Victims Center 302 TN Victim of Crime Act Grant $ 482,860 Department Total $ 482,860

Department 4811: Pretrial Services 150 Mentally Ill Inmate Services $ 259,308 Department Total $ 259,308

Department 4817: Aging Commission of the Mid-South 412 Congregate Meals - Home Delivered Meals$ 2,017,200 412 Title VII Ombudsman 60,000 412 Preventive Health 70,000 412 Area Agency Planning 933,307 412 Support Services 1,528,845 412 Family Caregivers 450,000 412 Service Coordination 126,594 412 State Health Insurance Program 197,529 412 Senior Medicare Patrol 14,000 587 Public Guardianship Fees 123,700 587 Service Coordination 410,213 587 State Caregiver 80,000 587 Senior Centers 133,600 587 Home & Community Based Services Waiver Program 2,721,609 587 Homemaker 51,000 587 Nutrition 92,100 818 Public Guardianship Fees 79,052 Department Total $ 9,088,749

DIVISION TOTAL $ 35,429,800

FY15 Adopted Budget Summary - 117

FY15 Adopted Budget Summary - 118

SHERIFF

FY15 Adopted Budget Summary - 119

Division Overview for FY15 Bill Oldham, Sheriff Sheriff - Administrative Division Chuck Fox, CAO

MISSION STATEMENT : The purpose of the Sheriff’s Office Administrative Division is to provide professional logistics and financial support for the effective and efficient management of operations conducted in the Sheriff’s Office.

STRATEGIC GOALS: • Prepare budgets annually for approval that supports the mission and strategic goals. • Monitor implementation of alternatives to incarceration as suggested in the Jail Master Plan. • Provide oversight for capital improvement projects impacting the law enforcement and jail divisions, including equipment needs such as fleet requirements.

ISSUES & TRENDS: • Monitor, review, and address operating cost issues by month with the Administrative, Law Enforcement, and Jail leaders. Factors such as the jail population, length of stay, and law enforcement interdiction efforts will directly impact the operating costs for the Jail and Law Enforcement. • Address new legislation impacting the budgets of local law enforcement such as unfunded mandates to sheriff’s agencies statewide. • Research and employ ways to impose technology in order to reduce operating and maintenance expenses. • Continue with Surveillance Camera Upgrades for the jail as well as other County facilities. • Flat 911 and calls for services for Communications Dispatch.

FY 14 PERFORMANCE HIGHLIGHTS: • Negotiated several contracts to lower costs. • Renovated offices (painting, carpet) for BPSI, Reserves, and Detectives. • Created Special Events coordinator to monitor, control, and bill organizations which require Deputy Sheriff’s services. • Enhanced technology through new usage of Mondo Boards, Sky-Cop solar powered cameras, and body cameras. • Continued financial quarterly reviews and financial accountability with each section to include the leaders and down to the Lieutenant level.

FY15 BUDGET HIGHLIGHTS: • Lowered Operating & Maintenance Budget by $700,000 to reflect costs savings with operational drivers within the Sheriff’s Office. • Complete the Firing Range Project to improve training efficiencies. • Complete the Equipment Storage Building to complete the Space Reallocation Plan from January, 2012. • New Time and Attendance System to help with tracking time and scheduling for more efficiencies.

FY15 Adopted Budget Summary - 120

Division Overview for FY15 Bill Oldham, Sheriff Sheriff – Law Enforcement Division William Cash, Chief Deputy

MISSION STATEMENT: The purpose of the Sheriff’s Office Law Enforcement Division is to provide professional and capable assistance to the citizens of Shelby County in order to preserve the peace, to prevent crime and disorder, and to protect the lives and property of those within Shelby County.

STRATEGIC GOALS:

• To partner with other law enforcement agencies, community leaders, businesses, churches, schools, and other organizations to support initiatives that will make a meaningful impact to reduce crime in Shelby County. • To improve and expand the data smart policing initiative by upgrading technology and training to enhance crime analysis to support intelligence led policing, computer-aided dispatch, and data sharing among agencies. • To work closely with the offices of the courts to ensure the safety of the public as they pass through various phases of the court processes.

ISSUES & TRENDS:

• Overtime expense for School Resource Officers has increased significantly as a result of the merger of Memphis City Schools and Shelby County Schools. • Sequestered juries trending down resulting in Court overtime and jury costs trending down.

FY 14 PERFORMANCE HIGHLIGHTS:

• Reduction in Part 1 crimes reported (5.9%) and the leveling of calls for service reflects that data smart policing efforts are making an impact. • Successfully integrated Sheriff’s Deputies with Shelby County School merger. • Instituted a School Rapid Response Team. • Active Shooter Training for over 2,600 officers and 650 firefighters at various locations including Malls and Schools. • Sheriff’s Office SWAT team successfully extended coverage to City of Memphis for (5) month period. • Metro Gang Unit assisted with injunction against gangs in certain geographic areas. • Increased communications with other local law enforcements. Additional groups have joined Sheriff’s Office in weekly Data Smart Policing meeting. • Enacted (6) month trial with Patrol vehicle decentralization. • Introduced body cameras for use by School Resource Officers. • Introduced partnership with Shelby County-Memphis Law Enforcement Foundation for Sky-Cop cameras which are solar powered at Shelby Farms.

FY15 BUDGET HIGHLIGHTS:

• Continue partnership with Shelby County-Memphis Law Enforcement Foundation for additional Sky-Cop cameras at Shelby Farms. • Continue to expand communications with other local law enforcements. • Determine results of (6) month trial with Patrol vehicle decentralization. • County Commission approved addition of two deputies to provide security for the expanded Environmental Court.

FY15 Adopted Budget Summary - 121

Division Overview for FY15 Bill Oldham, Sheriff Sheriff - Jail Division Robert Moore, Chief Jailer

MISSION STATEMENT: The purpose of the Sheriff’s Office Jail Division is to provide professional services as the pretrial custodian of those who are arrested and detained for crimes and to maintain a safe and secure jail in Shelby County.

STRATEGIC GOALS:

• Provide safe living conditions and fair treatment for those detained in the jail facilities. • Maintain the American Correctional Association Accreditation status for the men’s and women’s detention facilities. • Increase professional development among employees through training opportunities provided by the Sheriff’s Office Training Academy, the American Corrections Association and the American Jail Association. • Expand inmate programming to reduce recidivism among offenders in Shelby County and to place an emphasis on special populations such as females, juveniles, seniors, and the mentally ill.

ISSUES & TRENDS:

• Decreased jail bookings and average daily population decreased by 6%. • Decrease in Juvenile booking by 10%. • Increase in Misdemeanor Citations by 19%. • Continue to support and develop alternatives to incarceration with initiatives such as Operation Safe Community, the Criminal Justice Coordinating Council, and the Behavioral Mental Health Task Force, all of which look at programs that support a safe community while offering alternatives to incarceration.

FY 14 PERFORMANCE HIGHLIGHTS:

• Completed Surveillance Control Room to monitor Jail facility with cameras. • Improved Security entrance from 201 Poplar to Jail. • Lowered overtime costs through planning and tracking root causes. • Determined cost drivers to better Budget, Forecast, and control Actual costs. • Testing and promotion process completed for Jail Sergeant. • Implemented savings with transition of laundry services to Corrections.

FY15 BUDGET HIGHLIGHTS:

• 7 Correction Officer and 3 Clerical Specialist positions were eliminated as a reflection of the reduction in the average daily jail population. • Planning with Health Dept, the MED, and the Correction Center for a kidney blood dialysis area at the Jail to help security associated with transporting prisoners to the MED. • New Time and Attendance System to help with tracking time and scheduling for more efficiencies. • Maintain American Correction Assoc. (ACA) accreditation status. • Maintain compliance with the Federal Court and Department of Justice to continue to improve the overall security in the jail.

FY15 Adopted Budget Summary - 122 Division Totals by Fund Type Sheriff Summary All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 031 - Sheriff (6,036,512) 156,379,151 (169,545) - 150,173,094 97.4%

SPECIAL REVENUE FUNDS: 088 - SCSO DUI Vehicle Seizures (75,000) 75,000 - - - 0.0% 089 - ALERT Fund (101,500) 200,560 - (99,060) - 0.1% 090 - Sheriff Narcotics Federal (615,000) 615,000 - - - 0.4% 091 - Sheriff Narcotics State (1,300,000) 2,913,296 - (1,613,296) - 1.8% 097 - SCSO DUI Blood Tests (50,000) 50,000 - - - 0.0% TOTAL SPECIAL REVENUE (2,141,500) 3,853,856 - (1,712,356) - 2.4%

GRANT FUNDS (501,258) 331,713 169,545 - - 0.2%

TOTAL DIVISION - ALL FUNDS (8,679,270) 160,564,720 - (1,712,356) 150,173,094 100.0%

FY15 Expenditures by Fund

FY15 Expenditures by GrantFund Funds 0.2% Special Revenue Funds 2.4%

General Fund 97.4%

The primary source of funding for the operations of the Sheriff's Office is the General Fund.

FY15 Adopted Budget Summary - 123 Net Expenditures by Department Sheriff All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 031 6101 Sheriff's Staff 626,786 590,386 754,578 950,581 1,051,254 031 6102 Planning Administration 2,909,319 3,619,086 4,210,205 4,173,768 4,146,973 031 6104 Budget & Finance 1,683,195 1,883,080 2,366,829 1,943,459 1,750,239 031 6105 Information Systems 9,903,851 10,225,328 10,325,361 10,962,615 10,726,140 031 6109 CAO Staff 576,979 556,556 714,029 (8,764,447) (9,049,619) 031 6201 Chief Deputy Staff 1,290,378 1,634,865 1,510,991 1,848,502 2,097,725 031 6202 Fugitive 6,108,421 6,584,287 6,284,836 6,318,455 6,273,611 031 6203 Detectives 3,602,687 3,887,039 4,062,312 4,430,190 4,722,281 031 6204 SWAT 9,502,074 10,555,566 10,666,722 10,943,908 11,503,759 031 6205 Uniform Patrol 16,166,074 16,729,884 18,724,521 22,611,586 23,613,731 031 6206 Courts 11,036,985 10,820,012 10,537,217 11,200,160 10,504,256 031 6208 Training 2,345,784 2,780,425 2,881,745 3,101,943 3,183,842 031 6301 Jail Administration 8,201,643 7,367,101 6,885,410 8,055,051 7,679,248 031 6302 Jail Operations 58,711,139 61,867,956 60,011,055 67,743,342 67,800,827 031 6303 Jail Programs 3,788,582 3,946,658 3,892,632 4,133,211 4,168,828 GENERAL FUND TOTAL 136,453,896 143,048,228 143,828,443 149,652,324 150,173,094

SPECIAL REVENUE FUND 088 6205 DUI Vehicle Siezures - - - - - 089 6203 Sheriff Alert Fund (267,996) 14,493 (57,059) - - 090 6204 Narcotics - Federal Fund 47,334 (402,692) 2,356,975 - - 091 6204 Narcotics - State Fund 340,514 333,083 468,291 - - 097 6204 DUI Blood Tests - - - - - SPECIAL REVENUE FUND TOTAL 119,852 (55,116) 2,768,208 - -

GRANT FUNDS TOTAL 216,062 (128,372) (719,734) - -

SHERIFF TOTAL BY DEPARTMENT 136,789,811 142,864,740 145,876,917 149,652,324 150,173,094

DIVISIONS - ALL FUNDS 61 Sheriff Administration Total 15,944,852 16,732,132 18,271,952 9,265,976 8,624,986 62 Law Enforcement Total 50,242,851 53,016,963 56,830,695 60,454,745 61,899,204 63 Jail Total 70,602,107 73,115,645 70,774,271 79,931,603 79,648,903 SHERIFF TOTALS BY DIVISION 136,789,811 142,864,740 145,876,917 149,652,324 150,173,094

Note: Recent FY14 position reclassfications and salary adjustments within the division resulted in minor salary reallocations between the departments in the FY15 Adopted Budget vs. the FY15 Proposed Budget.

FY15 Adopted Budget Summary - 124 FTE Position Count Sheriff All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change GENERAL FUND 031 6101 Sheriff's Staff 11.0 11.0 11.0 10.0 11.0 1.0 031 6102 Planning Administration 13.0 13.0 13.0 13.0 14.0 1.0 031 6104 Budget & Finance 11.0 11.0 10.0 10.0 10.0 - 031 6105 Information Systems 156.0 155.0 153.0 152.0 152.0 - 031 6109 CAO Staff 6.0 6.0 6.0 5.0 4.0 (1.0) 031 6201 Chief Deputy Staff 39.0 40.0 41.0 41.0 40.0 (1.0) 031 6202 Fugitive 85.0 85.0 83.0 80.0 77.0 (3.0) 031 6203 Detectives 47.0 46.0 45.0 47.0 51.0 4.0 031 6204 SWAT 109.0 119.0 118.0 113.0 114.0 1.0 031 6205 Uniform Patrol 204.8 200.8 235.8 259.3 267.3 8.0 031 6206 Courts 138.0 133.0 138.0 120.0 111.0 (9.0) 031 6208 Training 25.0 27.0 29.0 30.0 31.0 1.0 031 6301 Jail Administration 28.0 26.0 25.0 29.0 28.0 (1.0) 031 6302 Jail Operations 1,041.0 1,032.0 1,021.0 1,011.0 1,002.0 (9.0) 031 6303 Jail Programs 59.0 59.0 59.0 57.0 57.0 - TOTAL POSITIONS - GENERAL FUND 1,972.8 1,963.8 1,987.8 c 1,977.3 b 1,969.3 (8.0) a

031 61 Sheriff Administration 197.0 196.0 193.0 190.0 191.0 1.0 031 62 Law Enforcement 647.8 650.8 689.8 690.3 691.3 1.0 031 63 Jail 1,128.0 1,117.0 1,105.0 1,097.0 1,087.0 (10.0) GENERAL FUND POSITIONS BY DIV 1,972.8 1,963.8 1,987.8 1,977.3 1,969.3 (8.0)

GRANT FUNDS 3.0 3.0 1.0 - - -

TOTAL POSITIONS - ALL FUNDS 1,975.8 1,966.8 1,988.8 1,977.3 1,969.3 (8.0)

a) FY15 - Deleted 3 Clerical Specialists and 7 Corrections Officers; added 2 officers for Environmental Court expansion b) FY14 - Moved 2 positions to HR and 2 positions to Corrections Jail Laundry, converted 1 position to temporary, deleted 5 positions (net reduction of 10.5 FTE in FY14) c) FY13 - added 36 positions for School Resource Officers, converted 1 Permanent (863891) to 2 Temps deleted 9 positions (net increase of 24 FTE in FY13)

Jail FTE Positions by Department 55% Sheriff Administration 10%

Law Enforcement 35%

FY15 Adopted Budget Summary - 125 Prime Accounts Sheriff Summary General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (2,666,176) (2,949,741) (3,277,154) (2,614,600) (2,757,600) Tennessee 44 - Intergovernmental Revenues-Federal & (719,389) (702,342) (1,055,587) (704,000) (727,995) Local 45 - Charges for Services (1,284,921) (1,136,464) (1,062,324) (1,246,148) (1,153,000) 46 - Fines, Fees & Permits (1,399,668) (1,378,231) (1,557,814) (1,485,221) (1,367,646) 47 - Other Revenue (8,506) (153,284) (29,942) (26,271) (30,271)

Revenue (6,078,660) (6,320,061) (6,982,821) (6,076,240) (6,036,512)

51 - Salaries-Regular Pay 83,827,196 83,572,730 84,744,314 93,385,320 96,025,017 52 - Salaries-Other Compensation 10,834,018 13,578,885 11,286,689 11,071,011 11,056,682 55 - Fringe Benefits 29,474,993 33,253,071 35,333,913 41,524,817 40,373,588 56 - Salary Restriction 0 0 0 (9,516,486) (9,998,475)

Salaries & Fringe Benefits 124,136,207 130,404,686 131,364,915 136,464,662 137,456,812

60 - Supplies & Materials 5,177,040 5,350,048 5,686,562 5,564,141 5,196,087 64 - Services & Other Expenses 1,306,340 1,286,925 1,291,227 1,234,689 1,120,880 66 - Professional & Contracted Services 7,390,737 7,307,989 7,061,925 7,422,878 7,701,179 67 - Rent, Utilities & Maintenance 3,614,212 3,670,675 3,538,575 3,708,175 3,459,918 68 - Interfund Services 541,484 708,776 504,978 842,511 769,275 70 - Capital Asset Acquistions 346,892 629,066 1,402,572 894,479 700,000

Operating & Maintenance 18,376,705 18,953,479 19,485,839 19,666,873 18,947,339

94 - Other Sources & Uses (61,229) (2,668) 0 (25,060) (25,000)

Other Financing Sources (61,229) (2,668) 0 (25,060) (25,000)

Expenditures 142,451,684 149,355,497 150,850,754 156,106,476 156,379,151

99 - Planned Use of Fund Balances 0 0 0 (223,505) 0

Planned Fund Balance Change 0 0 0 (223,505) 0

Planned Fund Balance Change 0 0 0 (223,505) 0

96 - Operating Transfers In 0 (1,738) (92,375) (184,497) (184,497)

Operating Transfers In 0 (1,738) (92,375) (184,497) (184,497)

98 - Operating Transfers Out 80,873 14,531 52,885 30,090 14,952

Operating Transfers Out 80,873 14,531 52,885 30,090 14,952

Net Transfers 80,873 12,792 (39,489) (154,407) (169,545)

SUMMARY TOTAL 136,453,896 143,048,228 143,828,443 149,652,324 150,173,094

FY15 Adopted Budget Summary - 126 Special Revenue Funds Narrative Sheriff

The Sheriff Forfeiture Fund accounts for the proceeds from fines paid by DUI offenders and for the proceeds of goods seized and forfeited under the provisions of T. C. A. Section 53 ‑11 ‑451, T.C.A. 55- 10-403k, T.C.A. 55-10-406 & T.C.A. 55-10-413; includes the DUI Blood Tests Fund , Narcotic Fund, Alert Fund and DUI Vehicle Seizures Fund .

Fund 088 - DUI Vehicle Seizures Fund (Section 620501)

This fund accounts for the revenue derived from the sale of vehicles forfeited as a result of second and subsequent DUI violations. The funds are used to cover the cost of towing and storage of the seized vehicles.

Fund 089 - Sheriff Alert Fund (Section 620301)

The program is intended to provide a partnership between law enforcement, the banking industry & the retail community in order to combat related crime. The Sheriff's Office receives, consistent with due process of law, property acquired and accumulated as a result of criminal offenses, other than those drug-related reported in funds 090 and 091. The proceeds are used to fund further law enforcement efforts. Funds may be used for any law enforcement effort except that these funds may not be used to supplement salaries of any public employee or law enforcement officer and may not supplant other local or state funds. ALERT is an acronym for Area Law Enforcement Retailers Team.

Fund 090 / 091 - Sheriff Narcotics-Federal Funds / State

The Narcotics Fund is used to account for funds received in joint efforts with federal, state or other local authorities from the seizure and forfeiture of property related to certain drug cases. The use of the funds is restricted under federal guidelines for prescribed programs or activities, including drug investigations enforcement and certain nonrecurring purposes. This unit is responsible for conducting operations that result in the arrest of drug dealers on the street as well as the execution of search warrants where drug dealers live, store, and sell narcotics. This unit also seizes assets obtained by drug dealers through the sale of illegal drugs, helping make the narcotics unit self-sustaining.

Fund 090 - Federal Narcotics Fund - Section 620403 Fund 091 - State Narcotics Fund - Section 620403

Fund 097 - SCSO DUI Blood Tests Fund (Section 620403) This fund accounts for the revenue derived from fines paid by DUI Offenders to cover cost of administration and testing of Blood Alcohol Content.

FY15 Adopted Budget Summary - 127

Grant Summary Information for FY15 Sheriff

The Shelby County Sheriff’s Office works to provide grant funding to augment current law enforcement and jail operations. The detail provided below offers a brief summary of grants funds appropriated to this office.

Sheriff Administration • JAG – Funds used for document imaging equipment that will improve the capabilities and efficiency of the Criminal History, Records and Identification Unit. Funds area also being used to purchase and install security cameras at the Civil Courthouse.

Law Enforcement • STOP Grant – Sex Crimes Against Women – Grant awarded by the Tennessee Office of Criminal Justice Programs for the purpose of reducing sexual violence against women.

• Tennessee Governors Highway Safety Office Network Coordinator – The Network Coordinator works with a network of other law enforcement and public service agencies in West Tennessee to increase public awareness of traffic and vehicle safety in an effort to decrease traffic related injuries and fatalities.

• High Intensity Drug Trafficking Area - Funds allocated to Shelby County to disrupt the sale and transportation of illegal drugs and dismantle drug organizations.

• Tennessee Governor’s Highway Safety Office Alcohol Countermeasures – Grant that allows the Metro DUI Unit to use overtime, training and equipment funds to conduct sobriety checkpoints, saturations and compliance checks throughout Shelby County with the goal of preventing and reducing crashes caused by impaired driving.

• Homeland Security – ASSISI CJC Security Enhancements – This foundational grant will allow for the purchase of a visitor kiosk, kiosk identification materials and an x-ray machine that will be used to streamline the flow and maintain accountability of visitors entering 201 Poplar Avenue.

Jail • State Criminal Alien Assistance – Provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens.

These grants are primarily funded by the State of Tennessee and the U.S. Department of Justice, with some having local match requirements.

FY15 Adopted Budget Summary - 128 Grant Program Detail for FY15 Sheriff

FUND GRANT NAME AMOUNT

Department 6105: Information Systems 191 Justice Assistance Grant - Edward Byrne JAG 2013$ 16,441 196 Justice Assistance Grant - Edward Byrne JAG 2012 24,948 Department Total $ 41,389 Department 6203: Detectives 160 STOP Grant - Sex Crimes Against Women $ 44,858 Department Total $ 44,858 Department 6204: Special Operations 421 HIDTA Taskforce $ 31,930 422 2013 HIDTA 60,792 467 Assisi Foundation - CJC Security 38,040 Department Total $ 130,762

Department 6205: Uniform Patrol

208 Alcohol Countermeasures FY14 $ 95,731 651 FY14 GHSO Network Coordinator 4,021 Department Total $ 99,752

Department 6301: Jail Administration 751 Sheriff - State Criminal Alien Assistance Program$ 184,497 Division Total - Grant Awards $ 184,497

DIVISION TOTAL $ 501,258

GHSO = Governor's Highway Safety Office JAG = Justice Assistance Grant STOP = Services-Training-Officers-Prosecutors HIDTA = High Intensity Drug Trafficking Areas

FY15 Adopted Budget Summary - 129

FY15 Adopted Budget Summary - 130

JUDICIAL DIVISION

FY15 Adopted Budget Summary - 131 Division Totals by Fund Type Judicial All Funds

FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - General Fund (5,461,700) 14,068,733 - - 8,607,033 18.5% 032 - Chancery Court (3,425,000) 1,539,781 - - (1,885,219) 2.0% 033 - Circuit Court (3,137,000) 2,890,831 - - (246,169) 3.8% 034 - Criminal Court (4,102,000) 4,980,932 - - 878,932 6.5% 035 - Gen Sessions Court (10,549,168) 14,130,707 - - 3,581,539 18.5% 036 - Probate Court (575,000) 1,229,120 - - 654,120 1.6% 037 - Juvenile Court (1,553,700) 21,683,766 222,672 - 20,352,738 28.4% 038 - Attorney General (98,500) 9,947,680 2,046 - 9,851,226 13.0% TOTAL GENERAL FUND (28,902,068) 70,471,551 224,718 - 41,794,201 92.5%

SPECIAL REVENUE FUNDS 084 - Gen Sess Clerk DP Fees (227,366) 395,037 - (167,671) - 0.5% 085 - Criminal Clerk DP Fees (25,000) 115,800 - (90,800) - 0.2% 095 - DUI Treatment Fines (55,000) 55,000 - - - 0.1% 096 - Drug Court (330,000) 508,169 - (178,169) - 0.7% TOTAL SPECIAL REVENUE (637,366) 1,074,006 - (436,640) - 1.4%

GRANT FUNDS (4,459,823) 4,684,541 (224,718) - - 6.1%

TOTAL DIVISION - ALL FUNDS (33,999,257) 76,230,097 - (436,640) 41,794,201 100.0%

FY15 Expenditures by Fund

General Fund 92.5%

Special Revenue Funds 1.4% Grant Funds 6.1%

The General Fund provides the additional support necessary for Judicial operations beyond the amount covered by revenues collected for court fines and fees.

FY15 Adopted Budget Summary - 132 Net Expenditures By Department Judicial Division All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 7080 Public Defender 5,348,453 5,753,620 6,173,325 7,404,060 7,404,061 010 7085 Divorce Referee 213,926 250,597 287,660 317,007 316,773 010 7087 Jury Commission 831,005 811,424 867,880 886,309 886,199 018 7041 General Sessions Drug Court * (112,905) (138,527) 639,200 - - 032 7011 Chancery Court (2,761,929) (2,585,180) (1,807,816) (2,089,153) (1,885,219) 033 7021 Circuit Court (618,608) (544,705) (413,236) (225,008) (246,169) 034 7031 Criminal Court (675,219) (339,279) 616,730 82,292 878,932 035 7041 General Sessions Court 2,494,740 2,770,148 2,976,166 3,700,929 3,581,539 036 7051 Probate Court 543,122 576,866 543,825 670,980 654,120 037 7061 Juvenile Court Judge 14,372,241 14,887,279 15,205,466 16,122,676 16,375,305 037 7071 Juvenile Court Clerk 3,198,216 3,534,798 3,205,494 3,976,319 3,977,433 038 7090 Attorney General 9,069,267 9,447,823 9,442,233 9,750,135 9,851,226 GENERAL FUND TOTAL 31,902,310 34,424,864 37,736,928 40,596,547 41,794,201

SPECIAL REVENUE FUNDS 084 7041 General Sessions Court DP Fees (83,764) 80,372 (68,197) - - 085 7031 Criminal Court DP Fees (16,203) (13,257) (18,176) - - 095 7041DUI Treatment Fines - - (361,051) - - 096 7041 General Sessions Drug Court - - (729,068) - - SPECIAL REVENUE FUND TOTAL (99,968) 67,115 (1,176,493) - -

GRANT FUNDS TOTAL 277,385 (313,881) (311,695) - -

TOTAL JUDICIAL - ALL FUNDS 32,079,728 34,178,098 36,248,740 40,596,547 41,794,201

* Moved Drug Court from General Fund 018 to Special Revenue Fund 096 in FY13.

FY15 Adopted Budget Summary - 133 FTE Position Count Judicial Services All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change GENERAL FUND 010 7080 Public Defender 90.5 90.5 95.5 123.5 124.0 0.5 010 7085 Divorce Referee 5.5 5.5 5.5 5.5 5.5 - 010 7087 Jury Commission 5.0 5.0 5.0 5.0 5.0 - 018 7041 General Sessions Drug Court 3.0 3.0 - - - - 032 7011 Chancery Court 23.0 23.0 23.0 23.0 23.0 - 033 7021 Circuit Court 43.0 42.0 42.0 42.0 41.0 (1.0) 034 7031 Criminal Court 86.0 86.0 84.0 83.0 83.0 - 035 7041 General Sessions Court 177.0 177.0 177.0 175.8 185.8 10.0 036 7051 Probate Court 13.0 13.0 13.0 13.0 13.0 - 037 7061 Juvenile Court Judge 219.7 217.7 217.7 221.7 221.7 - 037 7071 Juvenile Court Clerk 84.0 83.0 82.0 81.0 81.0 - 038 7090 Attorney General 105.0 107.0 107.0 108.0 108.0 - TOTAL POSITIONS - GENERAL FUND 854.7 852.7 851.7 881.5 (a) 891.0 9.5 (b)

SPECIAL REVENUE FUND 096 7041 General Sessions Drug Court - - 4.0 4.0 4.0 - TOTAL POSITIONS - SPECIAL REVENUE FUND - - 4.0 4.0 4.0 -

GRANT FUNDS 49.3 51.3 53.3 44.1 43.6 (0.5)

TOTAL POSITIONS - ALL FUNDS 904.0 904.0 909.0 929.6 938.6 9.0

(a) FY14 Changes: 27 new positions added to Public Defender for juvenile defense; 7 positions converted from temp to full time in relation to PPACA (6 Juvenile Court; 1 PD); 1 new position for Attorney General; 5.2 positions deleted for funding purposes Net addition of 29.8 FTE. (b) FY15 changes : Position #863969 converted from PT to FT in Public Defender; position# 862422 deleted by Circuit Court; added 10 positions in General Sessions for Environmental Court Expansion. Net addition of 9.5 FTE.

FTE Positions by Department

Other Judicial Chancery Court 15% 3% Circuit Court Attorney General 5% 12% Criminal Court 9%

General Sessions Court Juvenile Court 21% 34% Probate Court 1%

FY15 Adopted Budget Summary - 134 Prime Accounts Judicial General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

41 - Other Local Taxes (464,479) (457,659) (455,915) (470,000) (460,000) 43 - Intergovernmental Revenues-State of (4,022,629) (3,794,067) (4,280,824) (5,785,700) (5,942,700) Tennessee 44 - Intergovernmental Revenues-Federal & (124,896) (132,667) (126,681) (146,000) (107,500) Local 45 - Charges for Services (38,544) (23,739) (8,915) (15,000) (2,700) 46 - Fines, Fees & Permits (24,025,319) (23,804,568) (21,524,729) (22,846,640) (22,316,168) 47 - Other Revenue (43,266) (17,444) (18,154) (6,000) (16,000) 48 - Investment Income (140,232) (87,850) (58,710) (86,000) (57,000)

Revenue (28,859,366) (28,317,996) (26,473,929) (29,355,340) (28,902,068)

51 - Salaries-Regular Pay 42,249,995 42,276,132 42,335,494 45,784,528 47,053,876 52 - Salaries-Other Compensation 241,126 754,398 208,484 323,773 363,152 55 - Fringe Benefits 12,848,307 14,656,415 15,460,603 18,626,459 18,286,266 56 - Salary Restriction 0 0 0 (1,915,320) (1,720,948)

Salaries & Fringe Benefits 55,339,428 57,686,946 58,004,581 62,819,440 63,982,346

60 - Supplies & Materials 714,181 810,698 791,334 1,263,325 932,811 64 - Services & Other Expenses 1,203,175 1,164,401 1,148,126 1,340,486 1,392,135 66 - Professional & Contracted Services 1,282,354 1,092,000 1,108,088 2,088,213 2,003,737 67 - Rent, Utilities & Maintenance 1,024,446 872,879 921,712 980,526 860,741 68 - Interfund Services 1,067,808 962,380 888,336 1,141,313 1,299,781 70 - Capital Asset Acquistions 6,995 9,880 55,068 111,459 0

Operating & Maintenance 5,298,958 4,912,237 4,912,664 6,925,322 6,489,205

94 - Other Sources & Uses 0 (400) 0 0 0

Other Financing Sources 0 (400) 0 0 0

Expenditures 60,638,386 62,598,783 62,917,245 69,744,762 70,471,551

99 - Planned Use of Fund Balances 0 0 0 (23,181) 0

Planned Fund Balance Change 0 0 0 (23,181) 0

Planned Fund Balance Change 0 0 0 (23,181) 0

96 - Operating Transfers In (71,222) (70,750) (71,621) (100,755) (101,650)

Operating Transfers In (71,222) (70,750) (71,621) (100,755) (101,650)

98 - Operating Transfers Out 194,511 214,827 1,365,233 331,061 326,368

Operating Transfers Out 194,511 214,827 1,365,233 331,061 326,368

Net Transfers 123,289 144,077 1,293,612 230,306 224,718

Judicial Total 31,902,310 34,424,864 37,736,928 40,596,547 41,794,201

FY15 Adopted Budget Summary - 135 Prime Accounts 7011 Chancery Court General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (4,247,684) (3,972,203) (3,151,142) (3,600,000) (3,400,000) 48 - Investment Income (402) (29,150) (25,767) (29,000) (25,000)

Revenue (4,248,086) (4,001,353) (3,176,909) (3,629,000) (3,425,000)

51 - Salaries-Regular Pay 996,612 908,796 876,339 1,010,703 1,020,381 52 - Salaries-Other Compensation 0 15,758 0 0 0 55 - Fringe Benefits 328,706 332,777 333,454 416,061 406,317 56 - Salary Restriction 0 0 0 (56,720) (56,720)

Salaries & Fringe Benefits 1,325,318 1,257,332 1,209,793 1,370,044 1,369,978

60 - Supplies & Materials 16,655 19,116 14,257 21,160 16,200 64 - Services & Other Expenses 93,885 93,309 88,464 107,155 113,500 66 - Professional & Contracted Services 750 378 0 2,000 1,500 67 - Rent, Utilities & Maintenance 5,281 4,462 3,625 1,500 1,500 68 - Interfund Services 44,269 41,576 33,329 37,988 37,103

Operating & Maintenance 160,840 158,842 139,675 169,803 169,803

Expenditures 1,486,158 1,416,173 1,349,468 1,539,847 1,539,781

98 - Operating Transfers Out 0 0 19,625 0 0

Operating Transfers Out 0 0 19,625 0 0

Net Transfers 0 0 19,625 0 0

Chancery Court Total (2,761,929) (2,585,180) (1,807,816) (2,089,153) (1,885,219)

FY15 Adopted Budget Summary - 136 Prime Accounts 7021 Circuit Court General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (3,317,525) (3,276,998) (3,085,314) (3,160,000) (3,127,000) 48 - Investment Income (19,602) (9,778) (10,186) (10,000) (10,000)

Revenue (3,337,127) (3,286,776) (3,095,500) (3,170,000) (3,137,000)

51 - Salaries-Regular Pay 1,919,245 1,854,750 1,813,160 1,978,380 1,962,157 52 - Salaries-Other Compensation 16,079 38,012 3,609 5,771 5,771 55 - Fringe Benefits 554,997 613,286 609,426 769,907 718,499 56 - Salary Restriction 0 0 0 (83,170) (83,170)

Salaries & Fringe Benefits 2,490,321 2,506,048 2,426,195 2,670,888 2,603,257

60 - Supplies & Materials 34,700 43,469 42,815 49,600 47,175 64 - Services & Other Expenses 93,887 98,662 89,765 122,400 117,600 66 - Professional & Contracted Services 188 0 96 2,600 1,600 67 - Rent, Utilities & Maintenance 9,350 7,575 5,110 7,769 1,000 68 - Interfund Services 90,074 76,438 67,356 91,735 120,199 70 - Capital Asset Acquistions 0 9,880 0 0 0

Operating & Maintenance 228,198 236,023 205,141 274,104 287,574

Expenditures 2,718,519 2,742,071 2,631,337 2,944,992 2,890,831

98 - Operating Transfers Out 0 0 50,927 0 0

Operating Transfers Out 0 0 50,927 0 0

Net Transfers 0 0 50,927 0 0

Circuit Court Total (618,608) (544,705) (413,236) (225,008) (246,169)

FY15 Adopted Budget Summary - 137 Prime Accounts 7031 Criminal Court General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (5,264,622) (5,019,330) (4,076,733) (4,896,640) (4,090,000) 47 - Other Revenue (41,082) (15,007) (11,591) 0 (10,000) 48 - Investment Income (3,045) (1,882) (2,367) (2,000) (2,000)

Revenue (5,308,750) (5,036,220) (4,090,691) (4,898,640) (4,102,000)

51 - Salaries-Regular Pay 3,278,514 3,178,976 3,198,539 3,426,630 3,471,678 52 - Salaries-Other Compensation 11,759 73,921 9,025 12,000 5,000 55 - Fringe Benefits 1,043,791 1,143,871 1,208,644 1,434,835 1,412,579 56 - Salary Restriction 0 0 0 (195,057) (205,249)

Salaries & Fringe Benefits 4,334,064 4,396,768 4,416,209 4,678,408 4,684,008

60 - Supplies & Materials 80,256 83,161 86,309 92,419 101,143 64 - Services & Other Expenses 39,681 42,660 33,834 39,152 33,685 66 - Professional & Contracted Services 0 0 0 1,800 1,000 67 - Rent, Utilities & Maintenance 27,465 41,824 43,306 22,894 9,170 68 - Interfund Services 152,065 132,527 127,355 146,259 151,926

Operating & Maintenance 299,467 300,172 290,804 302,524 296,924

Expenditures 4,633,531 4,696,941 4,707,013 4,980,932 4,980,932

98 - Operating Transfers Out 0 0 408 0 0

Operating Transfers Out 0 0 408 0 0

Net Transfers 0 0 408 0 0

Criminal Court Total (675,219) (339,279) 616,730 82,292 878,932

FY15 Adopted Budget Summary - 138 Prime Accounts 7041 General Sessions Court General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

41 - Other Local Taxes (464,479) (457,659) (455,915) (470,000) (460,000) 43 - Intergovernmental Revenues-State of 0 0 (20,000) (20,000) 0 Tennessee 46 - Fines, Fees & Permits (9,660,606) (9,948,962) (9,587,867) (9,500,000) (10,069,168) 48 - Investment Income (117,183) (47,040) (20,390) (45,000) (20,000)

Revenue (10,242,268) (10,453,660) (10,084,172) (10,035,000) (10,549,168)

51 - Salaries-Regular Pay 8,776,878 8,818,848 8,728,153 9,186,594 9,550,163 52 - Salaries-Other Compensation 52,409 160,533 48,838 118,454 118,454 55 - Fringe Benefits 2,604,230 2,998,772 3,127,206 3,654,935 3,696,401 56 - Salary Restriction 0 0 0 (378,274) (378,274)

Salaries & Fringe Benefits 11,433,517 11,978,153 11,904,197 12,581,709 12,986,743

60 - Supplies & Materials 74,485 96,842 92,397 122,445 143,694 64 - Services & Other Expenses 242,790 210,620 173,874 179,046 190,915 66 - Professional & Contracted Services 434,205 367,729 352,477 387,524 375,251 67 - Rent, Utilities & Maintenance 49,043 67,056 71,226 47,685 49,405 68 - Interfund Services 390,064 364,882 364,081 417,520 384,699

Operating & Maintenance 1,190,587 1,107,129 1,054,055 1,154,220 1,143,964

Expenditures 12,624,104 13,085,282 12,958,252 13,735,929 14,130,707

98 - Operating Transfers Out 0 0 741,286 0 0

Operating Transfers Out 0 0 741,286 0 0

Net Transfers 0 0 741,286 0 0

General Sessions Court Total 2,381,836 2,631,621 3,615,366 3,700,929 3,581,539

FY15 Adopted Budget Summary - 139 Prime Accounts 7051 Probate Court General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (539,022) (557,592) (572,246) (550,000) (575,000)

Revenue (539,022) (557,592) (572,246) (550,000) (575,000)

51 - Salaries-Regular Pay 777,338 794,582 792,519 831,754 852,171 52 - Salaries-Other Compensation 5,771 6,500 0 0 0 55 - Fringe Benefits 237,197 274,631 266,962 317,481 307,263

Salaries & Fringe Benefits 1,020,306 1,075,713 1,059,481 1,149,235 1,159,434

60 - Supplies & Materials 6,845 13,623 6,951 13,745 11,145 64 - Services & Other Expenses 10,754 6,559 10,261 13,400 12,000 66 - Professional & Contracted Services 0 0 0 500 1,400 67 - Rent, Utilities & Maintenance 2,800 2,997 2,351 2,324 2,324 68 - Interfund Services 41,440 35,566 32,765 41,776 42,817

Operating & Maintenance 61,839 58,745 52,328 71,745 69,686

Expenditures 1,082,145 1,134,458 1,111,809 1,220,980 1,229,120

98 - Operating Transfers Out 0 0 4,262 0 0

Operating Transfers Out 0 0 4,262 0 0

Net Transfers 0 0 4,262 0 0

Probate Court Total 543,122 576,866 543,825 670,980 654,120

FY15 Adopted Budget Summary - 140 Prime Accounts 7061 Juvenile Court Judge General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (87,195) (92,679) (83,598) (100,000) (90,000) Tennessee 44 - Intergovernmental Revenues-Federal & (80,008) (85,401) (54,298) (100,000) (55,000) Local 45 - Charges for Services (14,878) (13,062) (8,915) (15,000) (2,700) 47 - Other Revenue (2,184) (2,423) (5,083) (6,000) (6,000)

Revenue (184,265) (193,565) (151,894) (221,000) (153,700)

51 - Salaries-Regular Pay 9,454,548 9,661,965 9,596,058 9,697,231 9,985,666 52 - Salaries-Other Compensation 72,185 199,953 76,925 107,664 154,043 55 - Fringe Benefits 3,042,085 3,518,448 3,726,527 4,273,774 4,167,862 56 - Salary Restriction 0 0 0 (318,920) (364,356)

Salaries & Fringe Benefits 12,568,817 13,380,365 13,399,511 13,759,749 13,943,214

60 - Supplies & Materials 427,614 452,149 430,512 435,740 395,840 64 - Services & Other Expenses 130,315 123,820 144,352 169,760 148,760 66 - Professional & Contracted Services 664,234 562,192 574,825 1,318,782 1,341,642 67 - Rent, Utilities & Maintenance 837,824 652,150 662,813 730,977 636,500 68 - Interfund Services (11,670) (22,207) (51,086) (16,191) 128,718 70 - Capital Asset Acquistions 6,995 0 0 33,709 0

Operating & Maintenance 2,055,313 1,768,104 1,761,415 2,672,777 2,651,460

Expenditures 14,624,130 15,148,469 15,160,926 16,432,526 16,594,674

99 - Planned Use of Fund Balances 0 0 0 (23,181) 0

Planned Fund Balance Change 0 0 0 (23,181) 0

Planned Fund Balance Change 0 0 0 (23,181) 0

96 - Operating Transfers In (67,625) (67,625) (67,625) (67,688) (67,688)

Operating Transfers In (67,625) (67,625) (67,625) (67,688) (67,688)

98 - Operating Transfers Out 0 0 264,060 2,019 2,019

Operating Transfers Out 0 0 264,060 2,019 2,019

Net Transfers (67,625) (67,625) 196,435 (65,669) (65,669)

Juvenile Court Judge Total 14,372,241 14,887,279 15,205,466 16,122,676 16,375,305

FY15 Adopted Budget Summary - 141 Prime Accounts 7071 Juvenile Court Clerk General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (907,029) (631,749) (1,016,402) (700,000) (800,000) Tennessee 46 - Fines, Fees & Permits (667,947) (705,847) (598,507) (700,000) (600,000)

Revenue (1,574,975) (1,337,596) (1,614,909) (1,400,000) (1,400,000)

51 - Salaries-Regular Pay 3,146,327 3,044,148 2,994,840 3,184,487 3,280,447 52 - Salaries-Other Compensation 35,874 81,840 35,965 56,042 56,042 55 - Fringe Benefits 1,120,645 1,222,682 1,243,923 1,462,130 1,411,821 56 - Salary Restriction 0 0 0 (100,000) (100,000)

Salaries & Fringe Benefits 4,302,846 4,348,671 4,274,729 4,602,659 4,648,310

60 - Supplies & Materials 38,593 54,935 71,936 137,610 119,050 64 - Services & Other Expenses 46,861 49,782 44,905 82,017 67,267 66 - Professional & Contracted Services 135,002 134,663 144,000 148,440 150,303 67 - Rent, Utilities & Maintenance 49,523 65,788 59,918 75,349 77,100 68 - Interfund Services 22,155 6,853 4,889 36,315 27,062

Operating & Maintenance 292,134 312,021 325,649 479,731 440,782

Expenditures 4,594,980 4,660,692 4,600,378 5,082,390 5,089,092

96 - Operating Transfers In (3,597) (3,125) (3,996) (33,067) (33,962)

Operating Transfers In (3,597) (3,125) (3,996) (33,067) (33,962)

98 - Operating Transfers Out 181,808 214,827 224,021 326,996 322,303

Operating Transfers Out 181,808 214,827 224,021 326,996 322,303

Net Transfers 178,211 211,702 220,025 293,929 288,341

Juvenile Court Clerk Total 3,198,216 3,534,798 3,205,494 3,976,319 3,977,433

FY15 Adopted Budget Summary - 142 Prime Accounts 7080 Public Defender General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (2,990,800) (3,031,500) (3,115,100) (4,927,700) (5,006,700) Tennessee 44 - Intergovernmental Revenues-Federal & 0 0 (20,000) 0 0 Local 46 - Fines, Fees & Permits (44,411) (42,123) (175,248) (160,000) (175,000) 47 - Other Revenue 0 0 (69) 0 0

Revenue (3,035,211) (3,073,623) (3,310,418) (5,087,700) (5,181,700)

51 - Salaries-Regular Pay 6,376,807 6,463,722 6,804,136 8,655,727 8,928,253 52 - Salaries-Other Compensation 22,320 65,514 7,381 0 0 55 - Fringe Benefits 1,780,813 2,096,674 2,366,365 3,352,878 3,280,831 56 - Salary Restriction 0 0 0 (487,479) (237,479)

Salaries & Fringe Benefits 8,179,941 8,625,910 9,177,882 11,521,125 11,971,605

60 - Supplies & Materials 25,088 29,410 31,306 386,600 86,000 64 - Services & Other Expenses 52,670 67,413 72,206 122,250 188,468 66 - Professional & Contracted Services 14,698 11,439 19,134 181,807 113,481 67 - Rent, Utilities & Maintenance 22,324 11,201 39,226 53,078 35,307 68 - Interfund Services 88,943 82,270 88,919 149,150 190,900 70 - Capital Asset Acquistions 0 0 55,068 77,750 0

Operating & Maintenance 203,723 201,733 305,861 970,635 614,156

94 - Other Sources & Uses 0 (400) 0 0 0

Other Financing Sources 0 (400) 0 0 0

Expenditures 8,383,664 8,827,243 9,483,742 12,491,760 12,585,761

Public Defender Total 5,348,453 5,753,620 6,173,325 7,404,060 7,404,061

FY15 Adopted Budget Summary - 143 Prime Accounts 7085 Divorce Referee General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (283,501) (281,513) (277,672) (280,000) (280,000)

Revenue (283,501) (281,513) (277,672) (280,000) (280,000)

51 - Salaries-Regular Pay 366,605 376,657 397,920 404,646 416,785 52 - Salaries-Other Compensation 0 5,200 0 0 0 55 - Fringe Benefits 126,279 146,753 162,191 186,782 174,409

Salaries & Fringe Benefits 492,884 528,609 560,111 591,428 591,194

60 - Supplies & Materials 340 215 260 700 900 64 - Services & Other Expenses 1,712 858 2,236 2,000 2,127 68 - Interfund Services 2,491 2,428 2,725 2,879 2,552

Operating & Maintenance 4,543 3,501 5,221 5,579 5,579

Expenditures 497,427 532,110 565,332 597,007 596,773

Divorce Referee Total 213,926 250,597 287,660 317,007 316,773

FY15 Adopted Budget Summary - 144 Prime Accounts 7087 Jury Commission General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

51 - Salaries-Regular Pay 215,259 215,259 217,412 217,411 223,933 52 - Salaries-Other Compensation 0 3,250 0 0 0 55 - Fringe Benefits 81,880 92,042 98,198 108,332 106,700

Salaries & Fringe Benefits 297,140 310,551 315,610 325,743 330,633

60 - Supplies & Materials 1,170 929 2,385 2,724 2,724 64 - Services & Other Expenses 470,195 436,239 440,553 459,540 481,740 66 - Professional & Contracted Services 14,509 15,960 17,556 44,760 17,560 68 - Interfund Services 47,991 47,745 51,977 53,542 53,542

Operating & Maintenance 533,865 500,873 512,470 560,566 555,566

Expenditures 831,005 811,424 828,080 886,309 886,199

98 - Operating Transfers Out 0 0 39,800 0 0

Operating Transfers Out 0 0 39,800 0 0

Net Transfers 0 0 39,800 0 0

Jury Commission Total 831,005 811,424 867,880 886,309 886,199

FY15 Adopted Budget Summary - 145 Prime Accounts 7090 Attorney General General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (37,605) (38,140) (45,724) (38,000) (46,000) Tennessee 44 - Intergovernmental Revenues-Federal & (44,888) (47,266) (52,383) (46,000) (52,500) Local 45 - Charges for Services (23,667) (10,677) 0 0 0 47 - Other Revenue 0 (13) (1,412) 0 0

Revenue (106,159) (96,097) (99,519) (84,000) (98,500)

51 - Salaries-Regular Pay 6,941,863 6,958,429 6,916,416 7,190,965 7,362,243 52 - Salaries-Other Compensation 24,729 103,917 26,742 23,842 23,842 55 - Fringe Benefits 1,927,684 2,216,480 2,317,706 2,649,344 2,603,585 56 - Salary Restriction 0 0 0 (295,700) (295,700)

Salaries & Fringe Benefits 8,894,275 9,278,825 9,260,863 9,568,451 9,693,969

60 - Supplies & Materials 8,434 16,849 12,206 582 8,940 64 - Services & Other Expenses 20,426 34,479 47,678 43,766 36,073 66 - Professional & Contracted Services 18,768 (362) 0 0 0 67 - Rent, Utilities & Maintenance 20,836 19,827 34,136 38,950 48,435 68 - Interfund Services 199,984 194,301 166,025 180,340 160,263

Operating & Maintenance 268,448 265,094 260,045 263,638 253,711

Expenditures 9,162,724 9,543,920 9,520,908 9,832,089 9,947,680

98 - Operating Transfers Out 12,703 0 20,844 2,046 2,046

Operating Transfers Out 12,703 0 20,844 2,046 2,046

Net Transfers 12,703 0 20,844 2,046 2,046

Attorney General Total 9,069,267 9,447,823 9,442,233 9,750,135 9,851,226

FY15 Adopted Budget Summary - 146 Program Budget for Fiscal 2015 Special Revenue Funds - Judicial

Fund 084 - General Sessions Court Clerk DP Fund (Sections 704101 & 704111) This fund accounts for fees collected by the General Sessions Court Clerk. The funds collected are earmarked for computer hardware purchases or replacement, but may also be used for other usual and necessary computer related expenses at the discretion of the clerk.

Fund 085 - Criminal Court Clerk DP Fees (Section 703101) This fund accounts for fees collected by the Criminal Court Clerk. These funds are reserved for the purchase or replacement of computer equipment, upgrades, imaging systems and related supplies and maintenance.

Fund 095 - DUI Treatment Fines (Section 704123) Under T.C.A. 55-10-451, an extra $100 fine is assessed by the courts for "driving under the influence" cases. The use of these funds is restricted for use in alcohol & drug treatment programs through services offered by certain qualified organizations. This fund is used to account for these revenues and the related expenditures.

This section was moved from the General Fund 013-480401 in Community Services to Special Revenue Fund in 095-704123 in General Sessions Court for FY13. DUI funds will be used in conjunction with services provided by the Shelby County Drug Court program.

Fund 096 - Drug Court (Section 704122) Under TCA 16-22-109 an additional $75 fine is assessed for certain drug related offenses. The County receives $70 of these fines collected by General Sessions and Criminal courts and by some municipal courts within the County. The General Sessions "Drug Court" also assesses fines under TCA 40-36-306 (f). The revenues are to be used exclusively for the creation and maintenance of state drug court treatment programs per TCA 16-22-104.

The Drug Court Program offers services intended to reduce the jail population by offering an alternative to incarceration to adult, non violent drug offenders. This is a minimum of a one year program in which clients obtain help through participation in a judicially supervised treatment program. Offenders who successfully complete the program and graduate may qualify to have their criminal record expunged.

This program was moved from the General Fund 018 to the Special Revenue Fund in FY13.

FY15 Adopted Budget Summary - 147

Grant Summary Information for FY15 Judicial

The Judicial Division administers the following grants:

The Shelby County Drug Treatment Court • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant program supports a broad range of activities that prevent and control crime and improve the criminal justice system. The Drug Court portion of the grant program is for the treatment of drug offenders. • Adult Drug Court Enhancement Program - This grant is from the Bureau of Justice Assistance and provides gender-based mental health and substance abuse treatment counseling for adults with a co-occurring disorder and/or trauma. • Residential Drug Treatment - This grant, offered by the State of Tennessee Office of Criminal Justice Programs, provides residential drug and alcohol treatment.

Juvenile Court Clerk • Child Support IV-D - Funded by Tennessee Department of Human Services to handle all Title IV-D related process papers and subpoenas properly issued by Tennessee Judicial Authorities and IV-D administrative authorities.

Juvenile Court Judge • Child Support Services - Tennessee Department of Human Services provides funding to Juvenile Court through two separate grants, for child support operations and advocacy services. • Child and Family Intervention - Tennessee Department of Children’s Services provides funding for child and family intervention services delivered by the Juvenile Court’s Children’s Bureau. Services include case management and family support to children at high risk of dependent and neglect status adjudication. • State Supplement Juvenile Court Improvement - Tennessee Commission on Children and Youth grant provides funding for improvement of Juvenile Court operations by supplementing salaries in support of the Court Appointed Special Advocates (CASA). • Access and Visitation - State of Tennessee Administrative Office of the Courts provides funding for the provision of mediation services involving child support cases in which parents have custody disputes and provision of legal information to these parents regarding their options. • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant provides funding for salaries and benefits of one Youth Court Coordinator. • Annie E. Casey Foundation - Juvenile Detention Alternatives Initiative (JDAI) provides funding to Juvenile Court for learning and teaching alternatives to detention for juvenile offenders. • Juvenile Accountability Block Grant - The goal of the Juvenile Accountability Block Grants (JABG) program is to reduce juvenile offending through accountability-based programs focused on juvenile offenders and the juvenile justice system.

District Attorney General • Justice Assistance Grant (JAG) - The U.S. Department of Justice is the grantor for the Edward Byrne Justice Assistance Grant that funds two criminal investigators for the Gang Task Force. The State of Tennessee Office of Criminal Justice Program funds the West Tennessee Drug and Violent Crime Task Force.

FY15 Adopted Budget Summary - 148 Grant Program Detail for FY15 Judicial

FUND SECTION GRANT PROGRAM AMOUNT

Department 7041: General Sessions Criminal Court Judges 190 704122 Byrne/Justice Assistance Grant (JAG)-2012 Drug Court $ 23,294 196 704122 Byrne/Justice Assistance Grant (JAG)-2012 Drug Court 31,000 625 704122 Drug Court Grant 250,000 850 704122 Residential Drug Treatment Grant 550,000 Department Total $ 854,294 Department 7061: Juvenile Court 123 706152 J C Child Services Bureau - Court Appointed Spec Advocate$ 9,000 147 706152 Child & Family Intervention 67,688 190 706154 Justice Assistance Grant 19,582 191 706154 JAG 2012 Juvenile Court 100,271 294 706154 Juvenile Accountability Block Grant 18,174 550 706153 Title IV-D Grant 1,567,160 552 706153 Child Advocacy Services 258,742 595 706151 Juvenile Detention Alternatives Initiative (JDAI) - Annie E. Casey 21,000 688 706153 Child Support Mediation 12,000 Department Total $ 2,073,618

Department 7071: Juvenile Court Clerk 163 707101 Title IV-D (Process Paper) Grant $ 625,647 Department Total $ 625,647

Department 7080: Public Defender

191 708002 JAG Public Defender - Juvenile Cases $ 267,875 Department Total $ 267,875

Department 7090: Attorney General

192 709001 JAG Multi-Agengy Gang Unit (MGU) $ 121,946 294 709001 Juvenile Accountability FY14 19,006 479 709001 JAG - Drug Task Force 497,437 Department Total $ 638,389

DIVISION TOTAL $ 4,459,823

JAG = Justice Assistance Grant

FY15 Adopted Budget Summary - 149

FY15 Adopted Budget Summary - 150

OTHER ELECTED OFFICIALS

FY15 Adopted Budget Summary - 151 Division Totals by Fund Type Other Elected Officials All Funds FY15 USE FY15 FY15 FY15 OF FUND NET % of FUND NAME REVENUE EXPENDITURES TRANSFERS BALANCE OPERATIONS Total

GENERAL FUND 010 - Election Commission (1) (52,500) 3,866,330 - - 3,813,830 12.0% 016 - MVR Supplies Fund (2) (75,000) 75,000 - - - 0.2% 040 - County Clerk (9,650,200) 4,954,208 - - (4,695,992) 15.3% 041 - Register (3,852,000) 1,766,994 - - (2,085,006) 5.5% 042 - Trustee (23,493,000) 7,621,955 - - (15,871,045) 23.6% 043 - Assessor (26,250) 10,518,869 - - 10,492,619 32.6% 044 - County Commission - 3,190,869 - - 3,190,869 9.9% TOTAL GENERAL FUND (37,148,950) 31,994,224 - - (5,154,726) 99.1%

SPECIAL REVENUE FUND 076 - Register DP Fees (300,845) 283,883 - 16,962 - 0.9%

TOTAL DIVISION - ALL FUNDS (37,449,795) 32,278,107 - 16,962 (5,154,726) 100.0%

(1) Election Commission previously reported with Division of Administration & Finance. (2) Motor Vehicle Registration Supplies Fund within the County Clerk's office. Created FY14.

FY15 Expenditures by Fund

Special Revenue Fund 0.9%

General Fund 99.1% The primary source of funding for Other Elected Officials is the General Fund.

The primary source of funding for Other Elected Officials is the General Fund.

FY15 Adopted Budget Summary - 152 Net Expenditures By Department Other Elected Officials All Funds

FY11 FY12 FY13 FY14 FY15 Fund Dept Dept Description Actual Actual Actual Amended Adopted

GENERAL FUND 010 8009 Election Commission (1) 3,871,455 1,690,963 3,928,878 2,263,538 3,813,830 040 8006 County Clerk (2) (4,725,968) (4,535,555) (4,929,914) (4,649,349) (4,695,992) 041 8007 Register (1,637,276) (1,743,026) (2,568,239) (2,098,830) (2,085,006) 042 8008 Trustee (15,347,183) (15,478,794) (15,332,526) (15,871,045) (15,871,045) 043 8004 Assessor 9,601,197 9,650,697 10,117,684 7,692,618 10,492,619 044 8001 Commissioner's Contingency - - - 200,000 200,000 044 8002 Legislative Operations 1,759,730 1,704,463 2,743,096 2,254,898 2,227,519 044 8003 Equal Opportunity Compliance 681,864 597,471 676,403 750,745 763,350 GENERAL FUND TOTAL (5,796,182) (8,113,780) (5,364,618) (9,457,425) (5,154,726)

SPECIAL REVENUE FUND 076 8007 Register DP Fees 8,615 (7,528) (130,739) - - SPECIAL REVENUE FUND TOTAL 8,615 (7,528) (130,739) - -

OTHER ELECTED OFFICIALS TOTAL (5,787,567) (8,121,308) (5,495,357) (9,457,425) (5,154,726)

(1) Election Commission previously reported with Division of Administration & Finance (2) Includes restricted Fund 016 - Motor Vehicle Registration Supplies Fund

FY15 Adopted Budget Summary - 153 FTE Position Count Other Elected Officials All Funds

FY11 FY12 FY13 FY14 FY15 FY14-15 Fund Dept Dept Description Budget Budget Budget Budget Adopted Change

GENERAL FUND 010 8009 Election Commission a 24.0 24.0 24.0 21.0 21.0 - 040 8006 County Clerk 95.0 91.0 91.0 91.0 91.0 - 041 8007 Register 24.0 24.0 24.0 24.0 24.0 - 042 8008 Trustee 75.0 72.0 72.0 72.0 72.0 - 043 8004 Assessor 140.0 137.0 137.0 138.0 b 138.0 - 044 8002 Legislative Operations 24.0 24.0 24.0 24.0 24.0 - 044 8003 Equal Opportunity Compliance 11.0 11.0 11.0 11.0 11.0 - TOTAL POSITIONS - GENERAL FUND 393.0 383.0 383.0 381.0 381.0 -

SPECIAL REVENUE FUND 076 8007 Register DP Fund 1.0 1.0 - - - - TOTAL POSITIONS - SPECIAL REVENUE 1.0 1.0 - - - -

TOTAL POSITIONS - ALL FUNDS 394.0 384.0 383.0 381.0 381.0 -

a) Transferred from Division of Finance & Administration effective 7/1/14; Historical data moved for comparative purposes b) Converted temporary position to permanent position

FTE Positions by Department

Register 6% County Clerk Trustee 24% 19%

Election Commission 6%

Assessor Equal Opportunity Legislative 36% Compliance Operations 3% 6%

FY15 Adopted Budget Summary - 154 Prime Accounts Other Elected Officials General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of 108,746 (765,646) (77,103) (340,875) (39,250) Tennessee 44 - Intergovernmental Revenues-Federal & (792,372) (1,020,818) (862,545) (5,575,000) (1,505,000) Local 45 - Charges for Services (8,662) (10,861) (11,203) (9,500) (9,500) 46 - Fines, Fees & Permits (34,452,676) (34,401,622) (35,403,525) (35,466,500) (35,566,000) 47 - Other Revenue 0 (10,679) 0 0 0 48 - Investment Income (48,695) (35,906) (29,744) (29,200) (29,200)

Revenue (35,193,658) (36,245,532) (36,384,120) (41,421,075) (37,148,950)

51 - Salaries-Regular Pay 18,025,476 16,791,352 17,228,458 17,688,593 18,071,556 52 - Salaries-Other Compensation 333,140 413,136 396,495 299,556 348,743 55 - Fringe Benefits 5,477,004 5,983,999 6,339,635 7,217,596 7,072,366 56 - Salary Restriction 0 0 0 (676,065) (578,594)

Salaries & Fringe Benefits 23,835,620 23,188,487 23,964,588 24,529,680 24,914,071

60 - Supplies & Materials 635,848 495,382 392,383 789,234 593,421 64 - Services & Other Expenses 1,573,488 1,505,988 1,774,689 2,090,890 1,926,535 66 - Professional & Contracted Services 1,094,093 845,640 2,317,836 1,984,741 2,069,161 67 - Rent, Utilities & Maintenance 1,027,518 943,911 1,068,906 1,086,937 988,418 68 - Interfund Services 1,173,907 1,001,381 977,937 1,179,598 1,302,618 70 - Capital Asset Acquistions 57,002 150,963 21,796 194,350 0

Operating & Maintenance 5,561,856 4,943,265 6,553,546 7,325,750 6,880,153

95 - Contingencies & Restrictions 0 0 0 131,000 200,000

Contingencies & Restrictions 0 0 0 131,000 200,000

Expenditures 29,397,476 28,131,752 30,518,134 31,986,430 31,994,224

99 - Planned Use of Fund Balances 0 0 0 (22,780) 0

Planned Fund Balance Change 0 0 0 (22,780) 0

Planned Fund Balance Change 0 0 0 (22,780) 0

98 - Operating Transfers Out 0 0 501,368 0 0

Operating Transfers Out 0 0 501,368 0 0

Net Transfers 0 0 501,368 0 0

Other Elected Officials Total (5,796,182) (8,113,780) (5,364,618) (9,457,425) (5,154,726)

FY15 Adopted Budget Summary - 155 Prime Accounts 8001 Commissioner's Contingency General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

95 - Contingencies & Restrictions 0 0 0 200,000 200,000

Contingencies & Restrictions 0 0 0 200,000 200,000

Expenditures 0 0 0 200,000 200,000

Commissioner's Contingency Total 0 0 0 200,000 200,000

FY15 Adopted Budget Summary - 156 Prime Accounts 8002 Legislative Operations General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (825) (395) 0 (500) 0

Revenue (825) (395) 0 (500) 0

51 - Salaries-Regular Pay 971,382 957,256 915,030 1,015,281 1,034,328 52 - Salaries-Other Compensation 16,467 31,291 10,370 8,806 8,806 55 - Fringe Benefits 310,120 338,119 335,319 401,694 386,442

Salaries & Fringe Benefits 1,297,969 1,326,667 1,260,719 1,425,782 1,429,576

60 - Supplies & Materials 22,704 20,044 38,803 66,449 116,449 64 - Services & Other Expenses 136,963 111,484 98,429 164,100 184,600 66 - Professional & Contracted Services 203,157 158,635 1,216,876 522,173 402,500 67 - Rent, Utilities & Maintenance 16,534 14,804 37,465 6,942 0 68 - Interfund Services 83,229 73,225 49,525 87,452 94,394

Operating & Maintenance 462,587 378,191 1,441,099 847,116 797,943

Expenditures 1,760,555 1,704,858 2,701,818 2,272,898 2,227,519

99 - Planned Use of Fund Balances 0 0 0 (17,500) 0

Planned Fund Balance Change 0 0 0 (17,500) 0

Planned Fund Balance Change 0 0 0 (17,500) 0

98 - Operating Transfers Out 0 0 41,278 0 0

Operating Transfers Out 0 0 41,278 0 0

Net Transfers 0 0 41,278 0 0

Legislative Operations Total 1,759,730 1,704,463 2,743,096 2,254,898 2,227,519

FY15 Adopted Budget Summary - 157 Prime Accounts 8003 Equal Opportunity Compliance General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

51 - Salaries-Regular Pay 484,202 406,460 466,255 531,472 547,418 52 - Salaries-Other Compensation 6,937 7,496 5,977 3,207 3,207 55 - Fringe Benefits 141,602 139,407 162,551 206,301 202,960 56 - Salary Restriction 0 0 0 (80,250) (80,250)

Salaries & Fringe Benefits 632,740 553,362 634,782 660,730 673,335

60 - Supplies & Materials 3,536 4,188 3,194 14,100 15,400 64 - Services & Other Expenses 24,924 22,528 18,020 35,825 37,325 66 - Professional & Contracted Services 0 0 0 9,723 9,723 67 - Rent, Utilities & Maintenance 1,263 790 874 2,407 500 68 - Interfund Services 19,401 16,602 19,533 27,960 27,067

Operating & Maintenance 49,124 44,108 41,621 90,015 90,015

Expenditures 681,864 597,471 676,403 750,745 763,350

Equal Opportunity Compliance Total 681,864 597,471 676,403 750,745 763,350

FY15 Adopted Budget Summary - 158 Prime Accounts 8004 Assessor General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

43 - Intergovernmental Revenues-State of (23,250) (23,251) (23,239) (22,875) (21,250) Tennessee 44 - Intergovernmental Revenues-Federal & 0 0 0 (2,800,000) 0 Local 45 - Charges for Services (5,419) (5,972) (6,097) (5,000) (5,000) 47 - Other Revenue 0 (10,679) 0 0 0

Revenue (28,669) (39,902) (29,337) (2,827,875) (26,250)

51 - Salaries-Regular Pay 6,420,610 6,285,075 6,316,762 6,489,880 6,605,500 52 - Salaries-Other Compensation 33,056 122,429 53,586 65,456 43,831 55 - Fringe Benefits 2,063,121 2,322,080 2,433,428 2,798,256 2,716,599 56 - Salary Restriction 0 0 0 (113,102) (127,064)

Salaries & Fringe Benefits 8,516,787 8,729,585 8,803,775 9,240,490 9,238,866

60 - Supplies & Materials 126,286 87,616 62,512 158,690 119,941 64 - Services & Other Expenses 247,181 189,880 381,245 264,425 274,496 66 - Professional & Contracted Services 348,194 326,295 425,885 351,580 374,000 67 - Rent, Utilities & Maintenance 228,111 234,642 289,163 358,511 374,489 68 - Interfund Services 123,384 115,210 125,101 137,077 137,077 70 - Capital Asset Acquistions 39,923 7,372 0 15,000 0

Operating & Maintenance 1,113,078 961,014 1,283,906 1,285,283 1,280,003

Expenditures 9,629,866 9,690,599 10,087,682 10,525,773 10,518,869

99 - Planned Use of Fund Balances 0 0 0 (5,280) 0

Planned Fund Balance Change 0 0 0 (5,280) 0

Planned Fund Balance Change 0 0 0 (5,280) 0

98 - Operating Transfers Out 0 0 59,339 0 0

Operating Transfers Out 0 0 59,339 0 0

Net Transfers 0 0 59,339 0 0

Assessor Total 9,601,197 9,650,697 10,117,684 7,692,618 10,492,619

FY15 Adopted Budget Summary - 159 Prime Accounts 8006 County Clerk General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (9,364,701) (9,252,639) (9,716,195) (9,616,000) (9,716,000) 48 - Investment Income (12,819) (12,481) (11,930) (9,200) (9,200)

Revenue (9,377,519) (9,265,120) (9,728,125) (9,625,200) (9,725,200)

51 - Salaries-Regular Pay 2,994,270 2,953,320 2,971,935 3,052,396 3,146,711 52 - Salaries-Other Compensation 21,254 64,839 19,800 37,772 37,772 55 - Fringe Benefits 1,060,719 1,191,618 1,255,510 1,405,432 1,400,504 56 - Salary Restriction 0 0 0 (180,561) (180,561)

Salaries & Fringe Benefits 4,076,242 4,209,777 4,247,245 4,315,039 4,404,426

60 - Supplies & Materials 53,375 53,139 47,507 105,301 90,701 64 - Services & Other Expenses 17,465 19,506 19,136 21,585 21,585 67 - Rent, Utilities & Maintenance 141,484 120,618 113,490 128,062 122,632 68 - Interfund Services 362,985 320,602 362,171 396,014 389,864 70 - Capital Asset Acquistions 0 5,924 0 9,850 0

Operating & Maintenance 575,309 519,788 542,304 660,812 624,782

Expenditures 4,651,551 4,729,566 4,789,549 4,975,851 5,029,208

98 - Operating Transfers Out 0 0 8,662 0 0

Operating Transfers Out 0 0 8,662 0 0

Net Transfers 0 0 8,662 0 0

County Clerk Total (4,725,968) (4,535,555) (4,929,914) (4,649,349) (4,695,992)

FY15 Adopted Budget Summary - 160 Prime Accounts 8007 Register General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

46 - Fines, Fees & Permits (3,258,339) (3,368,056) (4,236,805) (3,850,000) (3,850,000) 48 - Investment Income (2,945) (1,686) (2,332) (2,000) (2,000)

Revenue (3,261,284) (3,369,742) (4,239,138) (3,852,000) (3,852,000)

51 - Salaries-Regular Pay 1,135,275 1,076,081 1,108,212 1,145,390 1,176,632 52 - Salaries-Other Compensation 11,543 24,817 18,897 10,000 10,000 55 - Fringe Benefits 358,500 405,048 431,977 512,890 495,471 56 - Salary Restriction 0 0 0 (40,000) (40,000)

Salaries & Fringe Benefits 1,505,318 1,505,946 1,559,086 1,628,279 1,642,103

60 - Supplies & Materials 30,396 49,246 35,276 38,030 38,030 64 - Services & Other Expenses 5,742 13,209 14,391 12,520 12,270 66 - Professional & Contracted Services 5,575 75 50 3,400 2,700 67 - Rent, Utilities & Maintenance 21,116 20,084 19,817 16,792 15,675 68 - Interfund Services 43,782 38,156 37,945 54,149 56,216 70 - Capital Asset Acquistions 12,079 0 0 0 0

Operating & Maintenance 118,690 120,770 107,478 124,891 124,891

Expenditures 1,624,008 1,626,716 1,666,564 1,753,170 1,766,994

98 - Operating Transfers Out 0 0 4,334 0 0

Operating Transfers Out 0 0 4,334 0 0

Net Transfers 0 0 4,334 0 0

Register Total (1,637,276) (1,743,026) (2,568,239) (2,098,830) (2,085,006)

FY15 Adopted Budget Summary - 161 Prime Accounts 8008 Trustee General Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

44 - Intergovernmental Revenues-Federal & (175,678) (167,456) (855,623) (1,475,000) (1,475,000) Local 46 - Fines, Fees & Permits (21,828,811) (21,780,533) (21,450,525) (22,000,000) (22,000,000) 48 - Investment Income (32,931) (21,738) (15,481) (18,000) (18,000)

Revenue (22,037,420) (21,969,727) (22,321,629) (23,493,000) (23,493,000)

51 - Salaries-Regular Pay 3,855,999 3,532,412 3,571,931 3,692,024 3,799,797 52 - Salaries-Other Compensation 69,415 87,604 77,490 40,127 40,127 55 - Fringe Benefits 1,180,400 1,251,995 1,316,507 1,517,134 1,496,931 56 - Salary Restriction 0 0 0 (100,719) (100,719)

Salaries & Fringe Benefits 5,105,814 4,872,011 4,965,929 5,148,566 5,236,136

60 - Supplies & Materials 187,881 147,702 111,628 279,167 99,400 64 - Services & Other Expenses 712,945 737,007 836,377 956,755 944,059 66 - Professional & Contracted Services 352,936 288,618 355,352 772,423 1,028,238 67 - Rent, Utilities & Maintenance 271,165 310,734 292,993 266,798 204,122 68 - Interfund Services 54,497 40,104 17,274 28,746 110,000 70 - Capital Asset Acquistions 5,000 94,757 21,796 169,500 0

Operating & Maintenance 1,584,423 1,618,923 1,635,420 2,473,389 2,385,819

Expenditures 6,690,237 6,490,933 6,601,348 7,621,955 7,621,955

98 - Operating Transfers Out 0 0 387,755 0 0

Operating Transfers Out 0 0 387,755 0 0

Net Transfers 0 0 387,755 0 0

Trustee Total (15,347,183) (15,478,794) (15,332,526) (15,871,045) (15,871,045)

FY15 Adopted Budget Summary - 162

EDUCATION FUND

FY15 Adopted Budget Summary - 163

EDUCATION FUND Overview

The EDUCATION FUND accounts for taxes collected and allocated for school operations. Education is clearly the number one priority for the County and its primary expenditure challenge. The current budget reflects the impact of significant changes to the structure and funding for education within Shelby County that have occurred over the past several years. However, the County remains committed to providing excellent educational opportunities for every child.

School Consolidation Background

As a result of the Memphis City School Board’s decision to surrender its charter in 2011, the Memphis City School (MCS) system merged with the Shelby County School (SCS) system effective July 1, 2013. A Transition Planning Commission (TPC) was created by state law in October of 2011 to develop a comprehensive transition plan to guide the consolidation into one unified school system. The TPC plan for consolidation was based on community input and extensive research of local and national practices, and was completed in June 2012.

On July 16, 2013, the six municipalities surrounding the City of Memphis within Shelby County voted to create independent school districts. Those districts will begin operations on July 1, 2014. The SCS consolidated district existed only for Fiscal 2014 and received 100% of all school funding. For FY15, education funds will be allocated based on the FY14 weighted full-time equivalent average daily attendance (WFTEADA) for each of the seven districts, with an adjustment later in the year for the actual Average Daily Attendance (ADA) ratio, as determined by the State of Tennessee.

Annual Budget Development

The County has taxing authority for education funding and responsibility for approving the total amount of County funds provided for all public schools within Shelby County. The total funding level for education is included in the County’s annual adopted operating budget. The School Board for each school district determines how the funds will be used to best accomplish their mission of educating students.

The annual budget for the Shelby County School system is developed, reviewed and approved by the Shelby County Schools Board of Education, and then submitted to the Shelby County Commission for funding review and approval. The Shelby County government does not review or approve the individual budgets for the six municipal school districts.

County Funding for Education

The amount appropriated in the Education Fund is the total amount that will be paid to the schools systems for the fiscal year. Total FY15 funding of $381,288,000 represents almost 33% of total countywide expenditures.

FY15 Adopted Budget Summary - 164

EDUCATION FUND Overview

Education receives 60% of all current and delinquent Property Taxes collected by Shelby County, based on FY15 allocations of the total tax rate of $4.37:

Tax Rate Percent

School Operations$ 2.14 49% School Debt$ 0.47 11% Total Education$ 2.61 60%

In addition to property taxes, 100% of the Wheel Tax is designated for school operating costs and repayment of the County’s bonded indebtedness for schools. Other funding sources include In Lieu of Taxes collected from MLG&W and for other exempt properties and the Marriage License Privilege Tax. The first one-half of the $.0225 collected for the Local Sales Tax has also been designated for education. This revenue is paid by the Trustee directly to the schools and is not reflected in the Education Fund budget.

Funding Sources for Shelby County Schools

The State of Tennessee contributes the majority of funding for the Shelby County Schools budget through the Basic Education Program (BEP) at about 42% of their total funds. Funding from the County, in the form of Property Taxes and the Local Option Sales Tax, accounts for about 35% of SCS funds. Federal funds provide an additional 16% and Other Sources, which include charges for services, provide the remaining 7% of total funding for the Shelby County Schools budget. At the time of the merger, the City of Memphis discontinued annual maintenance of effort payments previously made as a Local Education Agency (LEA).

FY15 Adopted Budget Summary - 165

EDUCATION FUND Overview

Maintenance of Effort

As specified by Tennessee Code Annotated (TCA) Section 49-3-314, the County is required to maintain a level of funding to schools that is at least equal to the amount provided in the prior year - either in total budget or on a per pupil basis. However, a period of three years is allowed for a post-merger funding level re-set of this “Maintenance of Effort” (MOE) requirement.

County Funding for Education FY2005 - 2015

FY2005 $325,859,655 FY2006 - FY2007 $360,019,604 FY2008 - FY2013 $361,288,000 FY2014 $384,764,432 * FY2015 $381,288,000

*The Shelby County Government Adopted Budget for FY2014 provided total funding of $381,288,000 for the consolidated Shelby County School (SCS) system. This amount included a $20 million dollar increase over the Maintenance of Effort (MOE) funding level of the prior six years. An additional $3,476,432 was approved by the County Commission during FY14 as a one- time appropriation for life safety expenditures that did not qualify for capital project funding.

FY15 Adopted Budget Summary - 166

EDUCATION FUND Overview

The relative share that each source of local funding has provided for education over the past six years is shown below:

Capital Improvements (CIP)

Funding for Capital Improvement Projects was deferred for FY 12 and FY13, pending an evaluation of capital needs after the consolidation transition process was complete. Although CIP funds were also initially deferred for FY14, a request submitted by the SCS for capital improvements was approved by the County Commission in the amount of $52,161,500.

CIP funds have been included in the FY15 budget in the amount of $55 million, although specific projects have not yet been identified and will require further approval by the County Commission. Shelby County issues debt for capital improvements for schools. The majority of the County’s current long term debt obligations are related to school construction required to accommodate growth in eastern Shelby County during the 1990s. For FY15 the County expects to spend about $98 million for debt related to schools – an amount that represents 10.8% of the total tax rate.

FY15 Adopted Budget Summary - 167

EDUCATION FUND Overview

Average Daily Attendance (ADA) Allocations

“Average Daily Attendance” or “ADA” is a calculation of the aggregate days’ attendance at a given school during a specified reporting period, divided by the number of days school is in session during this period, as provided in the rules and regulations of the State Board of Education.

Prior to the merger, the total amount budgeted for education by Shelby County was distributed between the City and County school systems based upon the weighted full-time equivalency (WFTE) Average Daily Attendance (ADA) ratio. This ratio was reviewed annually each spring and certified by the Tennessee State Department of Education. The Shelby County budgeted allocation to each school system was based on the rate in effect at the time of proposed budget development. Actual payments were pro-rated to July 1 of the current year when the revised rate was determined to equalize appropriations between the schools.

Historical ADA data for the past 10 years is provided in the following table, with SCS receiving 100% of all education funds in FY14:

Average Daily Attendance Ratios

City County Fiscal Year Tax Year Schools Schools Total 2014 2013 0.00% 100.00% 100.00% 2013 2012 68.00% 32.00% 100.00% 2012 2011 69.24% 30.76% 100.00% 2011 2010 69.06% 30.94% 100.00% 2010 2009 68.67% 31.33% 100.00% 2009 2008 69.22% 30.78% 100.00% 2008 2007 69.57% 30.43% 100.00% 2007 2006 70.82% 29.18% 100.00% 2006 2005 71.51% 28.49% 100.00% 2005 2004 72.10% 27.90% 100.00%

Beginning with FY15, ADA distributions will be calculated for the seven school districts on the basis of attendance. Estimated distributions for FY15, based on FY14 actual ADA rates provided by the State, are shown below:

District FY15 Estimate ADA % Shelby$ 301,827,581 79.160% Arlington 13,230,694 3.470% Bartlett 23,106,053 6.060% Collierville 19,560,074 5.130% Germantown 14,069,527 3.690% Lakeland 2,135,213 0.560% Millington 7,358,858 1.930% $ 381,288,000 100.000%

FY15 Adopted Budget Summary - 168 Account Detail All Funds

Education FY 14 FY 15 FY 11 FY 12 FY 13 Amended Adopted Acct Description Actual Actual Actual Budget Budget

4001 - Property Taxes-Current (329,918,377) (329,658,576) (330,287,991) (344,326,000) (348,178,000) 4002 - Property Taxes-Delinquent (14,444,221) (11,626,977) (11,045,412) (14,064,000) (13,712,000) 4016 - Uptown Redevelopment Incremental Taxes (71,430) (74,408) (83,290) 0 0

40 - Property Taxes (344,434,028) (341,359,961) (341,416,693) (358,390,000) (361,890,000)

4105 - MLG&W In Lieu Of Taxes (1,330,491) 0 (2,511,104) (6,114,432) (2,644,000) 4108 - Exempt Property In Lieu Of Taxes (4,176,078) (3,550,006) (3,337,350) (4,202,000) (3,575,000) 4130 - Marriage License Privilege Tax 0 0 0 (55,000) (55,000) 4160 - Wheel Tax (2,210,543) (16,378,033) (14,022,852) (16,003,000) (13,124,000)

41 - Other Local Taxes (7,717,112) (19,928,039) (19,871,307) (26,374,432) (19,398,000)

Revenue (352,151,140) (361,288,000) (361,288,000) (384,764,432) (381,288,000)

8954 - Memphis City Schools 249,463,096 250,135,286 249,122,187 0 0 8955 - Shelby County Schools 111,824,904 111,152,714 112,165,813 384,764,432 381,288,000

89 - Affiliated Organizations 361,288,000 361,288,000 361,288,000 384,764,432 381,288,000

Affiliated Organizations 361,288,000 361,288,000 361,288,000 384,764,432 381,288,000

Expenditures 361,288,000 361,288,000 361,288,000 384,764,432 381,288,000

Education Total 9,136,860 0 0 0 0

FY15 Adopted Budget Summary - 169

FY15 Adopted Budget Summary - 170

DEBT SERVICE FUND

FY15 Adopted Budget Summary - 171

Debt Service Fund Overview FY15 Adopted Budget

DEBT MANAGEMENT POLICY

Shelby County has adopted and maintains an updated debt management policy to provide written guidance related to the purpose and use of debt to fund the County’s capital needs and the process of issuance of the County’s debt obligations. The debt policy is intended to assist in maintaining the County’s ability to incur debt and other long-term obligations at favorable interest rates and to repay debt responsibly without impairing other resources. Responsible issuance of debt for capital needs provides an investment in our community and makes these capital expenditures affordable to current users while allowing capital costs to be more equitably distributed to both current and future users.

The debt policy formally establishes the parameters for issuing debt in consideration of the County’s ability to repay financial obligations within the context of legal, economic, financial and debt market conditions. It is intended to provide guidance in debt issuance decisions, to promote sound financial management, to protect and enhance the County’s credit rating, to ensure the legal use of debt proceeds and to provide for the evaluation of debt issuance options. Specific guidelines in the policy address the types of acceptable investments, diversification, interest structure, the use of derivatives, and debt refunding.

The Debt Management Policy for Shelby County was established by resolution in 2002 and updated in 2005 to add Derivative Guidelines. The current Debt Management Policy was updated and adopted by resolution in 2011.

USE AND PURPOSE OF DEBT

Debt is issued primarily for school construction and for major capital improvements to County facilities, roads and equipment with a cost in excess of $100,000. A five-year Capital Improvement Plan is developed and updated annually as a part of the budget process. The plan includes consideration of all funding sources and the timing of the capital projects identified in the operating and capital budgets. During the annual budgeting process, the current year proposed capital improvement projects are reviewed and prioritized to ensure consistency with the County’s goals and objectives.

The County’s share of allocations in the Capital Improvement Plan is limited to approximately $75 million each year. To the extent practical, no more than $55 million will be funded by debt each year. About 60% of the County’s total expenditure for Debt is related to schools.

CAPITAL FINANCING

Decisions regarding the use of capital financing are based in part on the long-term needs of the County versus the amount of other funding resources dedicated in a given fiscal year to capital outlay on a “Pay-As-You-Go” basis, as defined below. It is the County’s preference to provide capital outlay on a Pay-As-You-Go basis, except for Education capital funding and for projects in excess of $5 million. The County also includes Pay-As-You-Go funding in the Operating Budget for smaller asset acquisitions and improvements each year rather than in the Capital Improvement Budget. These capital expenditures are detailed in the CIP section of this book. The Capital Improvement Plan identifies the projects intended to be financed by the issuance of debt.

FY15 Adopted Budget Summary - 172

Debt Service Fund Overview FY15 Adopted Budget

Capital financing typically includes two types of funding: Pay-As-You-Go and Debt financing:

Pay-As-You-Go financing is defined as all sources of funding other than debt issuance, i.e. fund balance, contributions, investment earnings and grants. To the extent available, this form of financing will be used for: • Projects that do not constitute assets of the County • Smaller projects or those with a shorter useful life • Other non-school related projects

Debt Financing is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within two years after the initial sale.

BOND RATINGS

Credit ratings issued by the bond rating agencies are a major factor in determining the cost of borrowed funds in the municipal bond market. Determination of a credit rating by a rating agency is based on the rating agency’s assessment of the credit worthiness of an issuer with respect to a specific obligation. To make this judgment, the rating agencies analyze the issuer in four broad areas: economic base, debt burden, administrative management and fiscal management. In an effort to maintain the ability to access the municipal markets at the lowest cost, Shelby County intends to maintain or increase the current ratings assigned by the nation rating agencies.

Current bond ratings: Moody’s AA1 S&P/Fitch AA+

DEBT LIMIT

Debt may generally be issued without regard to any limit on indebtedness. However, the Debt Management Policy stipulates that General Obligation Bonds and Notes should be maintained at a level considered manageable by the rating agencies based upon current economic conditions such as population, per capita income and assessed valuation. Several debt affordability target ratios were established for this purpose. The County conducts its finances so that the amount of general obligation debt does not exceed 12% of the County’s taxable assessed valuation or 5% of the appraised valuation. On a per capita basis, debt should be maintained at a level below 6% of the personal income of County residents. Comparisons of actual performance versus standards established by the current County Debt Management Policy are shown on the following page.

Shelby County’s tax-supported debt level peaked in fiscal year 2007 at $1.85 billion and has been declining since then. It is the County’s intent to consistently reduce its outstanding debt over time until the debt is approximately $1 billion.

FY15 Adopted Budget Summary - 173

Debt Service Fund Overview FY15 Adopted Budget

Debt Affordability Targets :

Debt to Appraised Property Value Percentage Under 5% Debt to Assessed property Value Percentage Under 12% Debt to Per Capita Personal Income Percentage Under 6% Principal Debt Percent Retired in Ten Years Over 50% Debt Service as Percent of Non-Capital Expenditures Under 20% Debt per Capita Under $2,000

BONDED DEBT RATIO ANALYSIS (in thousands) 2010 2011 2012 2013

Appraised Property Valuation (Taxable Value)$ 66,374,655 $ 65,216,501 $ 64,287,974 $ 63,834,912 Assessed Valuation 19,657,379 19,312,088 18,999,484 18,847,861 Total General Fund Revenue 358,638 368,186 362,350 368,929 Total General ObligationDebt 1,661,630 1,615,108 1,455,753 1,374,036

Debt Ratio Targets Goal 2010 2011 2012 2013 Debt to Appraised Valuation % < 5% 2.50% 2.48% 2.26% 2.15% Debt to Assessed Property Valuation % < 12% 8.45% 8.36% 7.66% 7.29% Debt Per Capita < $2,000 1,856 1,796 1,577 1,483 Debt to Per Capita Personal Income % < 6% 4.58% 4.47% 3.98% 3.66% Principal Debt % to be Retired in 10 Years > 50% 56.78% 59.38% 61.43% 58.86% Debt Service as % of Non-Capital Expenditures < 20% 16.62% 17.08% 15.65% 16.34%

Fund Balance Targets: General Fund: 15 - 25% 21.11% 23.26% 25.28% 25.73% Unassigned as % of annual revenue (preferred balance > 20%) Debt Service Fund: 20 - 30% 48.28% 53.17% 54.05% 47.55% Committed as % of annual revenue (preferred balance > 25%)

Shelby County’s debt obligations are within the stated affordability targets, with favorable result trends achieved over the past four years.

FY15 Adopted Budget Summary - 174

Debt Service Fund Overview FY15 Adopted Budget

Combined General Obligation Bonds As of June 30, 2014

FY Ended Bonds Interest Fiscal June Payable Payable Total 2015 94,064,887 63,923,472 157,988,359 2016 95,683,862 56,764,328 152,448,190 2017 88,394,050 58,156,425 146,550,475 2018 92,551,842 46,899,361 139,451,203 2019 88,637,391 42,901,167 131,538,558 2020 86,437,940 39,086,990 125,524,930 2021 83,970,989 35,343,380 119,314,369 2022 80,839,929 31,778,597 112,618,526 2023 79,492,703 28,458,675 107,951,378 2024 77,125,923 24,997,052 102,122,975 2025 76,594,143 21,380,006 97,974,149 2026 67,072,362 18,260,682 85,333,044 2027 60,609,420 14,906,349 75,515,769 2028 45,880,185 9,164,890 55,045,075 2029 45,756,309 6,967,751 52,724,060 2030 41,526,472 4,940,741 46,467,213 2031 35,188,802 3,038,381 38,227,183 2032 16,548,631 1,654,394 18,203,025 2033 8,335,961 1,050,247 9,386,208 2034 8,367,500 594,500 8,962,000 2035 1,277,500 122,500 1,400,000 2036 1,340,000 58,625 1,398,625 -

TOTAL 1,275,696,801 510,448,513 1,786,145,314

Current Year Requirement: Year Principal Interest Fiscal Total Outstanding Debt 94,064,887 63,923,472 157,988,359 Interest Swap & Issue Cost - 2,926,000 2,926,000 Total$ 94,064,887 $ 66,849,472 $ 160,914,359

FY15 Adopted Budget Summary - 175

Debt Service Fund Overview FY15 Adopted Budget

FY15 Adopted Budget Summary - 176 Prime Accounts Summary Debt Service Fund

FY11 FY12 FY13 FY14 FY15 Acct Description Actual Actual Actual Amended Adopted

40 - Property Taxes (147,047,410) (137,757,438) (137,625,912) (136,233,000) (132,704,000) 41 - Other Local Taxes (35,372,935) (25,076,111) (29,209,204) (24,665,000) (28,579,000) 44 - Intergovernmental Revenues-Federal & (3,538,587) (1,304,602) (1,304,602) (1,304,602) (1,218,514) Local 45 - Charges for Services (136,000) (233,000) (156,625) (204,000) (225,750) 47 - Other Revenue (812,339) (744,636) (742,827) (529,667) (753,000) 48 - Investment Income (467,758) (442,668) (822,927) (295,000) (293,300)

Revenue (187,375,028) (165,558,455) (169,862,097) (163,231,269) (163,773,564)

64 - Services & Other Expenses 310,500 276,850 302,450 400,000 400,000 66 - Professional & Contracted Services 117,238 126,484 142,502 280,590 283,823

Operating & Maintenance 427,738 403,334 444,952 680,590 683,823

80 - Debt Service Expenditure 183,123,753 169,605,109 174,302,871 168,824,831 160,914,368

Debt Services 183,123,753 169,605,109 174,302,871 168,824,831 160,914,368

94 - Other Sources & Uses (917,922) 5,642,283 0 0 0

Other Financing Sources (917,922) 5,642,283 0 0 0

Expenditures 182,633,569 175,650,726 174,747,823 169,505,421 161,598,191

99 - Planned Use of Fund Balances 0 0 0 (9,293,387) (2,084,125)

Planned Fund Balance Change 0 0 0 (9,293,387) (2,084,125)

Planned Fund Balance Change 0 0 0 (9,293,387) (2,084,125)

96 - Operating Transfers In (7,460,264) (264,716) (5,381,981) (3,260,765) (2,248,502)

Operating Transfers In (7,460,264) (264,716) (5,381,981) (3,260,765) (2,248,502)

98 - Operating Transfers Out 6,916,000 6,916,000 6,800,000 6,280,000 6,508,000

Operating Transfers Out 6,916,000 6,916,000 6,800,000 6,280,000 6,508,000

Net Transfers (544,264) 6,651,284 1,418,019 3,019,235 4,259,498

SUMMARY TOTAL (5,285,724) 16,743,555 6,303,745 0 0

FY15 Adopted Budget Summary - 177

FY15 Adopted Budget Summary - 178

CAPITAL IMPROVEMENT PLAN

Fiscal Years 2015 through 2019

FY15 Adopted Budget Summary - 179 CAPITAL IMPROVEMENT PLAN CIP Overview

CIP Process

The County annually prepares a five year Capital Improvement Plan (CIP) for capital expenditures, as defined below. Each elected official and division director is asked to evaluate their capital needs for the next five years and to submit their requests for inclusion in the Capital Improvement Plan. Projects are prioritized based on the urgency of the need, as described in the request, with consideration also given to whether the project was included in the prior year CIP. A major factor in determining priorities is whether the project improves the efficiency and effectiveness of County government and provides cost savings to the County. Other factors considered in prioritizing projects include compliance with safety, health or regulatory requirements, public health or safety, economic development, infrastructure preservation and environmental impact.

The County has an established maximum annual Capital Improvement Plan of $75 million from County funds (debt and pay-as-you-go). Of this, $55 million has been designated on a recurring basis for school project funding. The projects requested for the current plan have been prioritized to stay within the established maximum, with some projects delayed by at least one year. Any projects related to information technology purchases or upgrades were reviewed by the Information Technology Steering Committee. Their recommendations and priorities are reflected in this plan. Submissions include estimates of any financial impact the completed project will have on future operating revenues, personnel and other operating expenses.

Although the five-year Capital Improvement Plan is approved in total, only the budget for the first year is actually adopted as the CIP Budget. This budget is an allocation or indication of intent by the County Commission. The remaining four years are approved as the plan for the subsequent years. All projects in the approved Capital Improvement Budget are subject to subsequent appropriation by the Board of Commissioners. Each project must be approved by a resolution to appropriate the amount for the project and to approve the contract or purchase within the scope of the project. Because it is impossible to plan every asset acquisition need in advance, a contingency has also been provided within the CIP budget for those unexpected items.

CIP Definition

A Capital Improvement Project is defined to encompass those steps required to design and construct or purchase a self-contained capital asset, or the acquisition of land regardless of cost. All costs which represent items that are physically a part of a building qualify if the construction or renovation project exceeds a cost of $100,000 with at least one major component with a cost in excess of $25,000. Only buildings and property that are directly associated with Shelby County Government and related agencies qualify for receipt of CIP funds; financial assistance provided to other entities for capital projects would be considered grants from the County. Projects included in the Capital Improvement Plan that cost in excess of $100,000 must have a useful life of at least 10 years, except for computer projects that must have a life of at least five years. For the past several years, the County has provided pay-as-you-go funding for smaller and shorter life projects, reducing our dependence on debt.

Planned asset acquisitions that do not meet these definitions are requested as a part of the operating budget. Recurring annual expenditures associated with capital projects must also be considered. However, this type of expense is excluded from CIP funding and included in the operating budget, if necessary. Additional operating expenditures or anticipated savings related to new capital projects are noted in the following pages.

FY15 Adopted Budget Summary - 180 CAPITAL IMPROVEMENT PLAN CIP Overview

For the individual projects listed, the amounts reflected for “prior year” are only for the project being approved. Any past projects that have been completed will no longer have their related cost listed as “prior year” and will not be a part of the presented budget package. Year one of the CIP Budget establishes the specific projects and the maximum amount of contracts that may be awarded and approved for the fiscal year. Projects may be completed and contractors paid within the fiscal year or construction may continue into one or more future years.

To provide a more complete overview of total County resources invested in capital assets, any projects funded outside the CIP budget are also listed for reference within this section. Special Revenue, Enterprise or Grant fund sources are utilized for eligible capital projects before CIP funds. Planned capital acquisitions that do not meet the minimum criteria for inclusion in the Capital Improvements Plan based on cost or expected life are also listed.

CIP Funding

Funding for the county’s portion of the CIP Budget is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within approximately two years after the initial sale.

If a short term borrowing program is utilized, then in addition to establishing the borrowing program size, the County Commission must approve and adopt an initial authorizing bond resolution that provides the funding for the current fiscal year’s capital plan. The amount to be authorized in this resolution is based on the assumption that all allocations in the current fiscal year’s plan will be appropriated. Any unused prior year authorization may carry forward and be netted against the current year’s requirement.

The County provides some funding to CIP for pay-as-you-go rather than debt issuance. Pay-as- you-go funds, to the extent available, will generally be used for projects that do not constitute assets of Shelby County, for smaller projects, projects that have a shorter useful life, and other non-school projects. Debt will be used for schools, large projects and when pay-as-you-go funds are not available. The County intends to develop an ongoing pay-as-you-go program to the extent that funding can be identified.

Impact of CIP on Operating Costs

All projects submitted for consideration in the CIP plan include an analysis of any estimated current or future impact on the annual operating budget. Anticipated revenues, expenditures (or savings) for personnel costs, maintenance or repairs, or other operating costs are disclosed and quantified for consideration. In cases of cost or risk avoidance as the primary impact factor, the nature of the risk or potential cost is identified and assessed. This detail is provided for each project on our website; only the more significant costs or savings are noted in the Proposed Budget summaries.

CIP Project Detail

Detailed project request forms submitted for each capital project were included in the printed Proposed Budget document for review by the County Commissioners and the public and also on the Finance website. Project summaries are included in the Adopted Budget Summary to provide an overview of the project scope and cost for all projects allocated for FY15 – FY19.

FY15 Adopted Budget Summary - 181 Shelby County Capital Improvement Plan Summary of Project Allocations and Funding FY 2015-2019

Five Year Funding Sources: FY2015 FY2016 FY2017 FY2018 FY2019 Total Federal Funding $ 926,250 $ 11,250 $ 5,025,000 $ 2,100,000 $ 21,600,000 $ 29,662,500 Transfer from Debt Service 6,508,000 6,643,000 6,707,000 6,771,000 6,836,000 33,465,000 Local Funding - 1,250,000 - - - 1,250,000 County Funding - Pay-As-You Go 14,688,090 13,323,750 13,263,000 13,008,408 12,807,438 67,090,686 General Obligation Debt 55,000,000 55,000,000 55,000,000 55,000,000 55,000,000 275,000,000 Total Funding Sources $ 77,122,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 406,468,186

Five Year Project Type Summary: FY2015 FY2016 FY2017 FY2018 FY2019 Total Buildings and Property $ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346 Information Technology 4,702,840 7,213,000 - 4,500,000 4,000,000 20,415,840 Roads and Bridges 950,000 - 4,250,000 10,400,000 28,800,000 44,400,000 Schools 55,000,000 55,000,000 55,000,000 55,000,000 55,000,000 275,000,000 Community Projects/Contingency 5,785,000 3,015,000 3,800,000 3,000,000 1,000,000 16,600,000 Total Projects $ 77,122,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 406,468,186

County Share of Allocations* $ 76,196,090 $ 74,966,750 $ 74,970,000 $ 74,779,408 $ 74,643,438 $ 375,555,686

*County Share of Allocations is the portion of capital project allocations funded by County resources.

FY15 CIP Budget Allocations

Community Projects/Contingency 8% Schools 71%

Buildings and Property 14%

Information Technology 6%

Roads and Bridges 1%

FY15 Adopted Budget Summary - 182 Summary of FY15 Allocations

Project Number Project Name Total Project County Share BUILDINGS & PROPERTY: ADMIN BUILDINGS & PUBLIC WORKS 307375 ADA - Title 2 Compliance: Building Upgrades 500,000 500,000 307377 Site Improvements at PEAB 500,000 500,000 307385 Downtown District Cooling Loop 2,400,000 2,400,000 307393 Underground Fuel Storage Tank Replacement 600,000 600,000 307390 Bellevue Roof Replacement 700,000 700,000 307391 157 Poplar Roof Replacement 10,000 10,000 301973 Fleet Vehicle Replacement 250,000 250,000 4,960,000 4,960,000 CRIMINAL JUSTICE 610177 Land/Mobile Radio for City/County 944,500 $ 944,500 610178 Plumbing and Bathroom Upgrade- Narcotics Building 30,000 30,000 630176 CJC - Replace Emergency Generators 1,000,000 1,000,000 630177 CJC - Weatherproof Building Exterior 650,000 650,000 630173 CJC - HVAC Retrofit/Replacement 2,500,000 2,500,000 5,124,500 5,124,500 COURTS 307392 Repair/Replace Sewer Piping - Courthouse 500,000 500,000 500,000 500,000 HEALTH 400573 Renovation of Cawthon Clinic 100,000 100,000 100,000 100,000 Total Buildings and Property 10,684,500 10,684,500 INFORMATION TECHNOLOGY: 800972 Optical Scan (Touchscreen) Voting Machines 1,200,000 1,200,000 630174 iCJIS (Integrated Criminal Justice Information System) 400,000 400,000 250271 Network and Host Server Upgrade and/or Replacement 715,000 715,000 250272 HIPAA & HITECH Act Compliance 500,000 500,000 250274 Service Desk Express (SDE) Replacement 500,000 500,000 250275 Microsoft SCCM 2007 Replacement 187,840 187,840 250273 Time and Attendance County-Wide Implementation 1,000,000 1,000,000 800971 ESM Voter Registration System Replacement 200,000 200,000 4,702,840 4,702,840 ROADS AND BRIDGES SUMMARY 301082 Walnut Grove Road Expansion 300,000 75,000 301083 Macon Road 350,000 87,500 301084 Houston Levee 300,000 75,000 950,000 237,500 COMMUNITY PROJECTS AND CONTINGENCY: 301085 Benjestown Road Pedestrian Bridge 285,000 71,250 301674 Heart of the Park - Shelby Farms 3,000,000 3,000,000 301086 Rail Expansion Project 1,500,000 1,500,000 201299 Contingency 1,000,000 1,000,000 5,785,000 5,571,250 SCHOOLS: Projects to be determined 55,000,000 55,000,000 TOTAL FY15 CIP ALLOCATIONS $ 77,122,340 $ 76,196,090

FY15 Adopted Budget Summary - 183 Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015

Buildings and Property Projects

ADA - Title 2 Compliance: Building Upgrades: $500,000 (FY16 - $500,000) In a proactive effort to avoid potential litigation, SCG is requesting funding to systematically address ADA non-compliance in all SCG buildings. This is a multi-year project to upgrade existing SCG facilities and+ achieve compliance with ADA Title 2 building codes. The SCG building inventory will be surveyed to determine extent of need, and implementation will by prioritized according to greatest need. Site Improvements at Peggy Edmiston Administrative Building (PEAB): $500,000 Since the Peggy Edmiston Administration Building (PEAB) has been converted for administrative purposes, the employee occupancy has increased from approximately 200 employees to near 500 employees. The daily customer load has also increased to over 500 customers per day. As a result, the parking lot has to be increased to meet customer traffic. Also, insufficient drainage surrounding the building allows flooding conditions during heavy rains. Stages 1, 2, 3, and 4 have been completed already, and included parking and drainage improvements on the all sides of the building. The final stage will include lighting and signage for the building campus. Downtown District Cooling Loop: $2,400,000 Project includes installation of an underground district cooling loop and utility infrastructure between neighboring County buildings in the downtown area. The district cooling loop will accomplish two purposes: A) increased energy efficiency, from a newer, higher efficiency chiller, and B) back up chiller capacity, since the existing chillers in each building will be relegated to a back up/reserve role. The secondary purpose of back up chiller capacity provides the greatest benefit, because no back up capacity currently exists for the Administration Building, the Office Building, the Courthouse, or the Archives Building. Replacement parts nationwide are extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. The generators will be replaced one at a time during FY14 through FY17.

Underground Fuel Storage Tank Replacement: $600,000 The Haley Road Service Station currently has two 15,000 gallon tanks for gasoline and two 10,000 gallon tanks for diesel. These existing underground fuel storage tanks are single-wall design. Federal regulations require that these tanks be replaced periodically. This project includes the installation of new double-wall underground storage tanks. Project also includes all ancillary equipment for monitoring and dispensing fuels. The new tanks will hold gasoline and diesel fuel. This project also includes the appropriate environmental assessment and containment remediation, if necessary.

Bellevue Roof Replacement: $700,000 The roof has to be patched and/or repaired several times each year due to exposure to extreme weather conditions, and the warranty for the roof has expired. Material goods and/or records have been frequently damaged due to water infiltration. The roof area needing to be replaced is approximately 70,000 square feet. 157 Poplar Roof Replacement: $10,000 (FY16 - $100,000) The roof for the four-story portion of the Shelby County Office Building (SCOB) develops numerous leaks throughout the year that require repair. Due to construction in the building, traffic from workers and their equipment has compromised the rigid insulation under the roof membrane. Damage to the rigid insulation has caused water to pool in several places and not flow properly toward the roof drains. The warranty for this roof is near its expiration date.

Fleet Vehicle Replacement: $250,000 (FY16 - 250,000; FY17 - 500,000; FY18 - 500,000) The County inventory of vehicles funded by the general fund consists of 168 vehicles (Passenger cars, trucks, and vans) Over 40% of this Fleet is over 10 years old with 30 of the fleet vehicles in excess of 15 years old. The age of the fleet is causing the maintenance cost of each division to increase. This project is the continuation of the plan to phased replacement of the general fund vehicles with the goal of operating a fleet with equipment not over 10 years old by 2018

Land/Mobile Radio for City/County - Sheriff: $944,500 (FY17 - 13,670,000) The current radio system is co-owned by the City of Memphis (60%) and Shelby County (40%) and reaches end of life for continued support in 2017. The system is currently housed on 9 radio towers providing county-wide coverage for approximately 16,000 local government and public safety radios. The FCC mandates that our system be P-25 compliant by the year 2017 and our current system only partially complies and the only reusable infrastructure will be the physical tower sites. All vehicle and hand-held radios will have to be replaced as well as software and other hardware components. This project outlines only our portion of the project expense.

FY15 Adopted Budget Summary - 184 Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015

Plumbing and Bathroom Upgrade - Narcotics building: $30,000 (FY16 $300,000) The original plumbing layout of the building was not designed to house as many people as we currently have occupying the facility. There are plumbing issues related to the age and current design, this project allows for the upgrade of existing plumbing and restroom facilities. CJC - Replace Emergency Generators: $1,000,000 The CJC is equipped with four 800 kW emergency generators. These generators were installed when the building was constructed in the late 1970s. During the past few years, parts of the generators have failed during operation. Due to their age, the generators are considered obsolete and the availability of replacement parts nationwide is extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. Design specifications were prepared by a consulting engineer and the project was bid in FY14. The design specifies that the project be implemented in two phases. Phase 1 was contracted in FY14. Phase 2 is scheduled to be contracted in FY15. CJC - Weatherproof Building Exterior: $650,000 (FY16 - $500,000; FY17 $500,000) The caulking and backer rod for most of the expansion joints in the building exterior have deteriorated and now allow water to leak into the building. Additional concerns have arisen regarding the integrity of the waterproof membrane protecting the sub- grade Lower Level. Numerous water leaks have resulted in flooding problems and significant damage to interior finishes. This project includes consultant fees to completely identify the water problems and design remediation of the problems. Funding in following years is intended to implement the remediation. CJC - HVAC Retrofit/Replacement: $2,500,000 The Criminal Justice Center (CJC) was constructed in the late 1970s and opened for business in 1980. Consequently, the HVAC infrastructure is over 30 years old. Most primary air handling units are in need of significant repair or replacement. This project includes repairs to or replacement of over 40 primary air handling units. Project scope includes, but is not limited to, unit replacement, replacing existing pneumatic controls with DDC controls, connecting and integrating the new controls into the current automation system, replacing control valves, cleaning all coils and removing all deactivated components. This is a multi-year project. Repair/Replace Sewer Piping - Courthouse: $500,000 (FY16 - $250,000) The storm water and sanitary sewer piping connecting the building to the City sewer system is 100 years old. Many of these pipes have collapsed underground and are causing drainage to back up into the building, flooding the Basement level. The scope of this project includes evaluation of the existing piping systems, design of remedial solutions, and construction of new piping systems. Renovation of Cawthon Clinic: $100,000

The Cawthon Clinic is located in an old building near Melrose High School and is one of the business clinics run by the Health Department. The roof of the building has exceeded its useful life and has many leaks; it is projected to be replaced in FY14. The leaks have caused damage to interior finishes and floors, which are so damaged, that they pose potential trip hazards. Some of the HVAC units need to be replaced as the HVAC control system and the ductwork are not functioning properly. This causes many areas to be overheated or overcooled. Additionally, the parking lot is damaged and is not ADA compliant.

Information Technology Projects

Optical Scan (Touchscreen) Voting Machines: $1,200,000 The purchase of a voting machine system will bring Shelby County into compliance with 2005 Voluntary Voting Standard Guidelines (VVSG). All voting machines purchased for public election use in Tennessee must comply with 2005 VVSG standards. It will reduce or eliminate the need for vendor election day support. Purchase of a new voting system will establish a more modern system and satisfy advocates of optical scan, PVAT (paper verifiable audit trail), CRV (choice ranked voting/instant run-off and who oppose DRE voting machines. Election technology modernization. iCJIS (Integrated Criminal Justice Information System): $400,000 The FY15 budget is to cover any necessary, unplanned change orders that will need to be addressed after system Go Live, which is to be expected with a system of this size. Network and Host Server Upgrade and/or Replacement: $715,000 Replacement and/or upgrade of network and server equipment and software as necessary, and to provide increased capacity for growing number of users. Yearly hardware and software maintenance costs escalate as equipment / software ages and approaches end of life. Operating end of life equipment / software exposes the County to additional financial risk from potential HIPAA and PCI fines. The updating / replacement of aging hardware will reduce yearly maintenance costs for the first one to three years following the purchase due to warranties and initial maintenance included with purchase.

FY15 Adopted Budget Summary - 185 Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015

HIPAA & HITECH Act Compliance: $500,000

Many of the services provided by Shelby County Government (SCG) include the collection and/or use of Protected Health Information (PHI). Any company that deals with PHI must ensure that all the required physical, network, and process security measures are in place and followed. This includes covered entities (CE), anyone who provides treatment, payment and operations in healthcare, and business associates (BA), anyone with access to patient information and provides support in treatment, payment or operations. Since the HIPAA Privacy Rule addresses the saving, accessing and sharing of medical and personal information of any individual, and the HIPAA Security Rule more specifically outlines national security standards to protect health data created, received, maintained or transmitted electronically, SCG has identified a need for a more thorough assessment of departmental creation and usage of PHI and electronic PHI. SCG anticipates that PHI and ePHI may be utilized by sections previously assumed as not covered by the HIPAA and HITECH Acts. These sections include but may not be limited to Human Resources, Fire Department, Sheriff’s Department, Correction’s Center, and the Aging Commission.

Phase II: SCG will utilize the output from phase 1 to prioritize, directly remediate, and assist SCG offices and departments to remediate the identified HIPAA and HITECH Act insufficiencies, implementing solutions and engaging vendors where necessary to achieve HIPAA & HITECH compliance. Phase II is estimated to take 9 months for completion.

Service Desk Express (SDE) Replacement: $500,000 This project will replace the SDE application that was purchased approximately 20 years ago. There are two main issues that plague this application are the fact that the Application will reach end of life/ end of service in 2015, our needs have outgrown this applications functionality and vendor supplied upgrades are complex because of the custom modifications made by our staff. SDE has undergone significant in-house development to meet the following requirements of ITS: inventory control, plant maintenance, project planning and citizen support. These needs were not met by the standard product. New requirements are continuing to emerge that SDE can't accommodate. Some of these requirements are ITS' adherence to ITIL best practices, 311 for citizen access and transparency and integration with other work order systems. The need for a SDE replacement is made more ominous by SDE reaching end-of-life.

Microsoft SCCM 2007 Replacement: $187,840 Microsoft will cease mainstream support for Systems Center Configuration Manager R3 (SCCM) on July 8th, 2014. The County currently operates SCCM 2007 R2 to monitor computer activity, audit installed software, push patches, updates and new programs, and to provide remote-access for support technicians to approximately 3,700 computers throughout the County. This project will replace SCCM 2007 with SCCM 2012. The primary SCCM server will be installed at the east datacenter, with distribution servers at the east and west campuses. Servers will operate in a virtual environment. SCCM 2012, once installed, will survey and discover any devices (servers, client PCs and smartphones) connected to the network through Active Directory and install the client software on each node. Software installation and initial configuration will be performed by a certified SCCM technician, assisted by County IT staff.

Time and Attendance County-Wide Implementation: $1,000,000

This project is to work in conjunction with the project initially funded by the Division of Corrections to select and purchase a time and attendance system. The initial project is chartered with the goal to provide a time and attendance system for Shelby County Department of Corrections and ITS. This project will provide the Division of Corrections and Sheriff's Office with an technologically advanced way to manage its workforce and submit accurate data to Finance for payroll processing. Once the Division of Corrections and Sheriff's Office are complete then ITS can move this project to make it an enterprise wide application which will eliminate the disparate systems throughout Shelby County Government.

ESM Voter Registration System Replacement: $200,000 (FY16 - $1,000,000) The Shelby County Election Commission's voter registration system software is Election System Management (ESM). ESM is one of a five part election delivery system infrastructure. The ESM voter registration system is a critical system that is operating without vendor support or maintenance and therefore presents a critical risk with exceptionally high consequence. This also presents security risks. The main objective of this project is risk mitigation. The current risk to the citizens of Shelby County is critical and has been deemed unacceptable as to its potential negative impact. While ESM is generically referred to as the 'voter registration system' as it manages the Shelby County voter registration database, it serves numerous other functions such as voter history update, ballot build, voting, redistricting, reporting, etc. Replacement for ESM would require one or more systems that replicates all of the current ESM functionality.

FY15 Adopted Budget Summary - 186 Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015

Roads and Bridges Projects

Walnut Grove Road Expansion: $75,000 (FY17 - $250,000; FY18 - $250,000; FY19 $2,862,500) This project improves a 1.0 mile of segment of Walnut Grove Road by widening the existing roadway from two to four lanes, correcting geometry, adding bicycle and pedestrian facilities for improved mobility and widening the bridge over Grays Creek. This project includes improvements at the intersection of Houston Levee Road and Walnut Grove. This route provides one of only two east-west crossings of Grays Creek. Macon Road: $87,500 (FY17 - $375,000; FY18 - $450,000; FY19 - $4,337,500) This project provides 1.73 miles of roadway improvements by widening of Macon Road from two to four lanes from Berryhill Road to Houston Levee Road, addition of pedestrian and bicycle facilities, and construction of a new bridge over Gray's Creek. Intersection improvements will be made at Berryhill Road, Lenow Road, Rebel Drive, Big Orange, Far Road, and Houston Levee Road. Houston Levee: $75,000 (FY17 - 75,000; FY17 - $375,000) This project improves Houston Levee Road by widening the segment from Walnut Grove to the Wolf River Bridge from two to four lanes. The roadway segment will include a median with pedestrian and bicycle facilities and landscaping. Length (miles) 1.67. This project improves emergency vehicle access along a major north-south corridor in Shelby County.

Community Projects

Benjestown Road Pedestrian Bridge: $71,250 (FY16 - $3,750; FY17 - $675,000) This project will include the construction of a new pedestrian bridge over the Loosahatchie River from the North End of Benjestown Road. The Bridge across the Loosahatchie will be the final leg to complete a primary route from Downtown to Memphis to the secondary bicycle routes in the Shelby Forest area. Heart of the Park - Shelby Farms: $3,00,000

Shelby Farms Park is a public park owned by Shelby County and operated in partnership by the nonprofit Shelby Farms Park Conservancy (SFPC) as part of a management agreement. SFPC, supported by a broad cross-section of business, civic and political leaders, is transforming 4,500 acres in the center of Shelby County into America's great 21st century park. Its multi- faceted vision is now unfolding through an ambitious Master Plan that will create a park with the power to transform the character of a community, raise expectations for the public realm, and become the axis for benefits that ripple outward and affect the health, economy, human capital, and environmental ethos for the entire region. The key project in SFPC's Master Plan is Heart of the Park - the restoration and expansion of Patriot Lake and its landscapes, and addition of new facilities and amenities that will create a vibrant, active park center and create financial sustainability for Shelby Farms Park.

Rail Expansion Project: $1,500,000 A new track on Presidents Island which will allow unit trains to ship to facilities located on Presidents Island. The project will include the construction of an elevated rail in the flood plan west of Presidents Island which will also serve as a levee for the future expansion of the Island. The Rail project will also be positioned for the construction of a new inland harbor.

Contingency: $1,000,000 - Included for all years Schools Projects to be determined: $55,000,000 - Included for all years

FY15 Adopted Budget Summary - 187 Capital Assets/Projects Budgeted In Other Funds in FY15

Listed below are capital asset acquisitions or construction projects that have been budgeted for FY15 but will not be funded from CIP. The specific fund and nature of the expenditure is indicated for each.

Amount Division/Fund Description of Planned Expenditures: 162,600 Information Technology Svcs Cisco Gigabit Fiber Modules, High Performance SAN expansions, KVM switch expansion 112,410 Public Works Outdoor Equipment - Orgill Golf Course, Heavy Equipment 5,000 Health Services Electronic & Computer Equipment 700,000 Sheriff Vehicles, Electronic & Computer Equipment $ 980,010 Total General Fund

40,000 Vector Control Fund Utility Vehicles 46,846 Judicial DP Funds Electronic & Computer Equipment 1,610,000 Sheriff Narcotics Fund Electronic & Computer Equipment, Vehicles 59,882 Register DP Fees Electronic & Computer Equipment 1,078,943 Roads & Bridges Fund Asphalt Paving - Infrastructure 526,900 Roads & Bridges Fund Vehicles; Electronic & Computer Equipment 418,785 Stormwater Fund Construction Contracts $ 3,781,356 Total Special Revenue Funds

1,022,350 Codes Enforcement Fund Electronic & Computer Equipment, Vehicles 2,813,000 Corrections Fund Green Prison Initiative, HVAC repl, Fiber network imp 309,919 Corrections Fund Inmate Transport Vans (4), tractor and backhoe 110,000 Fire Services Vehicles, Building Improvements $ 4,255,269 Total Enterprise Funds

276,000 Health Services Air Pollution grants; Rideshare project Homeland security 80,567 Sheriff JAG - Electronic & Computer Equipment 130,000 Planning & Development Down Payment Assistance, CDBG Disaster Recovery 200,000 Public Works Chickasaw Basin Authority projects 11,654,341 Public Works Greenline Extension and other projects - Public Works 12,564,870 Public Works Ral-Mill Road Bridge and other Bridge Maintenance Grants 409,070 Public Works FEMA Hazard Mitigation 50,354 Stormwater Funds Storm Water Quality Initiative $ 25,365,202 Total Grant Funds

71,000 IT Internal Services Video-conferencing upgrades $ 71,000 Total Internal Service Funds

$ 34,452,837 Total Capital Asset Acquisitions/Projects Not Funded from CIP

FY15 Adopted Budget Summary - 188 Shelby County Capital Improvement Plan Buildings and Property Project Summary FY 2015-2019

PROJECT ALLOCATIONS BY YEAR

PROJECT TITLE: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Admin Buildings and Public Works ADA - Title 2 Compliance: Building Upgrades 500,000 500,000 - - - 1,000,000 ADA - Title 2 Compliance: Sidewalk Modifications - 100,000 - 100,000 - 200,000 Site Improvements - Peggy Edmiston Admin Build 500,000 - - - - 500,000 Downtown District Cooling Loop 2,400,000 - - - - 2,400,000 Underground Fuel Storage Tank Replacement 600,000 - - - - 600,000 Bellevue Roof Replacement 700,000 - - - - 700,000 157 Poplar Roof Replacement 10,000 100,000 - - - 110,000 Fleet Vehicle Replacement 250,000 250,000 500,000 500,000 - 1,500,000

Criminal Justice Land/Mobile Radio for City/County - Sheriff 944,500 - 13,670,000 - - $ 14,614,500 Video Visitation and Arraignment System - - - 1,000,000 - 1,000,000 Plumbing and Bathroom Upgrade - Narcotics Building 30,000 300,000 - - - 330,000 Training Academy Expansion - 200,000 2,000,000 - - 2,200,000 CJC - Interior Renovation - 4,800,000 - 2,000,000 1,500,000 8,300,000 Jail Roof Replacement - - 275,000 - - 275,000 CJC - Replace Emergency Generators 1,000,000 - - - - 1,000,000 CJC - Weatherproof Building Exterior 650,000 500,000 500,000 - - 1,650,000 HVAC Retrofit/Replacement 2,500,000 - - - - 2,500,000

Courts Juvenile Court Gymnasium - - - 220,908 2,954,577 3,175,485 Repair/Replace Sewer Piping - Courthouse 500,000 250,000 - - - 750,000

Health SCHD Raleigh/Frayser Community Wellness Center - - - 158,500 2,988,861 3,147,361 Health Department Master Plan - 4,000,000 - - - 4,000,000 Renovation of Cawthon Clinic 100,000 - - - - 100,000

Project Totals$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346

FUNDING SOURCES AND ALLOCATION TYPES

PROJECT ALLOCATIONS: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total 7003 Electronic & Computer Equip.$ 150,000 $ 4,800,000 $ 25,000 $ 1,000,000 $ 250,000 $ 6,225,000 7009 Other Equipment - - - - 250,000 250,000 7011 Buildings & Improvements 4,000,000 800,000 750,000 2,000,000 3,988,861 11,538,861 7072 CIP-Architectural & Eng Svcs 434,500 650,000 - 379,408 - 1,463,908 7076 CIP-Construction Contracts 5,100,000 4,500,000 2,000,000 100,000 2,954,577 14,654,577 7077 CIP-Major Equip/Components 250,000 250,000 12,170,000 500,000 - 13,170,000 7081 CIP-Supplies and Materials 750,000 - 2,000,000 - - 2,750,000 Total Project Cost$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346

PROJECT FUNDING SOURCES: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total County Pay-As-You-Go$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346 Total Project Funding$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346

County Share of Allocations:$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $ 7,443,438 $ 50,052,346

FY15 Adopted Budget Summary - 189 Shelby County Capital Improvement Plan Information Technology Projects Summary FY 2015-2019

PROJECT ALLOCATIONS BY YEAR

PROJECT TITLE: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Optical Scan (Touchscreen) Voting Machines$ 1,200,000 $ - $ - $ - $ - $ 1,200,000 iCJIS (Integrated Criminal Justice Information System) 400,000 - - - - 400,000 Network and Host Server Upgrade and/or Replacement 715,000 - - - - 715,000 HIPAA & HITECH Act Compliance 500,000 - - - - 500,000 Service Desk Express (SDE) Replacement 500,000 - - - - 500,000 Datacenter Infrastructure Improvements - 800,000 - - - 800,000 ERP Replacement - - - - 3,000,000 3,000,000 Microsoft SCCM 2007 Replacement 187,840 - - - - 187,840 iCJIS - Electronic Filing-System Enhancements - 350,000 - - - 350,000 Time and Attendance County-Wide Implementation 1,000,000 - - - - 1,000,000 Renovations at East Data Center - - - 3,000,000 - 3,000,000 Out of Region Disaster Recovery Warm Site - 2,000,000 - - - 2,000,000 Business Continuity Plan - - - - 1,000,000 1,000,000 Countywide Planimetric Digital Data - 2,500,000 - - - 2,500,000 Enterprise Business Intelligence System - - - 1,500,000 - 1,500,000 ESM Voter Registration System Replacement 200,000 1,000,000 - - - 1,200,000 Sharepoint Server - 163,000 - - - 163,000 Single Sign On Management - 400,000 - - - 400,000 Project Totals $ 4,702,840 $ 7,213,000 $ - $ 4,500,000 $ 4,000,000 $ 20,415,840

FUNDING SOURCES AND ALLOCATION TYPES

PROJECT ALLOCATIONS: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total 7003 Electronic & Computer Equip.$ 4,702,840 $ 7,213,000 $ - $ 1,500,000 $ 4,000,000 $ 17,415,840 7072 CIP-Architectural & Eng Svcs - - - 220,000 - 220,000 7076 CIP-Construction Contracts - - - 2,780,000 - 2,780,000 Total Project Cost$ 4,702,840 $ 7,213,000 $ - $ 4,500,000 $ 4,000,000 $ 20,415,840

PROJECT FUNDING SOURCES: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total Reimbursement-Other Local Govt $ - $ - $ - $ - $ - $ - Reimbursement - City of Memphis ------State Funding ------Federal Funding ------Other $ - $ 1,250,000 $ - $ - $ - $ 1,250,000 County Pay-As-You-Go 4,702,840 5,963,000 - 4,500,000 4,000,000 19,165,840 Total Project Funding$ 4,702,840 $ 7,213,000 $ - $ 4,500,000 $ 4,000,000 $ 20,415,840

County Share of Allocations:$ 4,702,840 $ 5,963,000 $ - $ 4,500,000 $ 4,000,000 $ 19,165,840

FY15 Adopted Budget Summary - 190 Shelby County Capital Improvement Plan Roads and Bridges Project Summary FY 2015-2019

PROJECT ALLOCATIONS BY YEAR

PROJECT TITLE: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Holmes Road $ - $ - $ 250,000 $ 7,600,000 $ - $ 7,850,000 Walnut Grove Road Expansion 300,000 - 1,000,000 1,000,000 11,450,000 13,750,000 Macon Road 350,000 - 1,500,000 1,800,000 17,350,000 21,000,000 Houston Levee 300,000 - 1,500,000 - - 1,800,000 Project Totals$ 950,000 $ - $ 4,250,000 $ 10,400,000 $ 28,800,000 $ 44,400,000

FUNDING SOURCES AND ALLOCATION TYPES

PROJECT ALLOCATIONS: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total 7071 CIP-Land & Right-of-Way $ - $ - $ 250,000 $ 2,800,000 $ - $ 3,050,000 7072 CIP-Architectural & Eng Svcs 950,000 - 4,000,000 - - 4,950,000 7076 CIP-Construction Contracts - - - 7,600,000 28,800,000 36,400,000 Total Project Cost$ 950,000 $ - $ 4,250,000 $ 10,400,000 $ 28,800,000 $ 44,400,000

PROJECT FUNDING SOURCES: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total Reimbursement - City of Memphis $ - $ - $ - $ - $ - $ - Federal Funding 712,500 - 3,000,000 2,100,000 21,600,000 $ 27,412,500 County Funding - Pay-As-You Go 237,500 - 1,250,000 8,300,000 7,200,000 $ 16,987,500 Total Project Funding$ 950,000 $ - $ 4,250,000 $ 10,400,000 $ 28,800,000 $ 44,400,000

County Share of Allocations:$ 237,500 $ - $ 1,250,000 $ 8,300,000 $ 7,200,000 $ 16,987,500

FY15 Adopted Budget Summary - 191 Shelby County Capital Improvement Plan Community Projects Summary FY 2015-2019

PROJECT ALLOCATIONS BY YEAR

PROJECT TITLE: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Agricenter East Exhibition Pavilion$ - $ - $ 100,000 $ 2,000,000 $ - $ 2,100,000 Veteran's Home Project - 2,000,000 - - - 2,000,000 Benjestown Road Pedestrian Bridge 285,000 15,000 2,700,000 - - 3,000,000 Heart of the Park - Shelby Farms 3,000,000 - - - - 3,000,000 Rail Expansion Project 1,500,000 - - - - 1,500,000 Contingency 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 Project Totals$ 5,785,000 $ 3,015,000 $ 3,800,000 $ 3,000,000 $ 1,000,000 $ 16,600,000

FUNDING SOURCES AND ALLOCATION TYPES

PROJECT ALLOCATIONS: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total 7024 Infrastructure-Other $ 1,500,000 $ - $ - $ - $ - $ 1,500,000 7071 CIP-Land & Right-of-Way - 15,000 - - - 15,000 7072 CIP-Architectural & Eng Svcs 285,000 - 100,000 - - 385,000 7076 CIP-Construction Contracts - 2,000,000 2,700,000 2,000,000 - 6,700,000 7079 CIP-Other Project Costs 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 5,000,000 8941 Shelby Farms Conservancy 3,000,000 - - - - 3,000,000 Total Project Cost$ 5,785,000 $ 3,015,000 $ 3,800,000 $ 3,000,000 $ 1,000,000 $ 16,600,000

PROJECT FUNDING SOURCES: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total Federal Funding $ 213,750 $ 11,250 $ 2,025,000 $ - $ - $ 2,250,000 County Funding - Pay-As-You Go 5,571,250 3,003,750 1,775,000 3,000,000 1,000,000 14,350,000 Total Project Funding$ 5,785,000 $ 3,015,000 $ 3,800,000 $ 3,000,000 $ 1,000,000 $ 16,600,000

County Share of Allocations:$ 5,571,250 $ 3,003,750 $ 1,775,000 $ 3,000,000 $ 1,000,000 $ 14,350,000

FY15 Adopted Budget Summary - 192 Shelby County Capital Improvement Plan Schools Summary FY 2015-2019

PROJECT ALLOCATIONS BY YEAR

PROJECT TITLE: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Schools$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

Project Totals$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

FUNDING SOURCES AND ALLOCATION TYPES

PROJECT ALLOCATIONS: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

Construction$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

Total Allocations$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

PROJECT FUNDING: FY2015 FY2016 FY2017 FY2018 FY2019 5 Year Total

General Obligation Bonds$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

Total Funding$ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 55,000,000 $ 275,000,000

FY15 Adopted Budget Summary - 193

FY15 Adopted Budget Summary - 194