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Before the Board of Directors, Aromas Tri-County Fire Protection District, County of Monterey, State of California

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Before the Board of Directors, Aromas Tri-County Fire Protection District, County of Monterey, State of California AROMAS TRI-COUNTY FIRE PROTECTION DISTRICT BOARD OF DIRECTORS MEETING NOTICE & AGENDA Tuesday May 30, 2017 - 6:30 p.m. 492 Carpenteria Road, Aromas, California 95004 ROLL CALL: Miller __ Mahler __ Mortan Mesiroff______ Brown____ PLEDGE OF ALLEGIANCE - Director Mesiroff PUBLIC COMMENT 6:30 P.M. - Opportunity to address the Board on items of interest not appearing on the agenda. No action may be taken unless provided by Government Code 54954.2 (speakers are limited to 5 minutes). The public may comment on any matter listed on the agenda at the time the matter is being considered by the Board. DIRECTORS COMMENT PERIOD APPROVAL OF MINUTES 1 Approve minutes of the March 23, 2017 regular meeting. ACTION PUBLIC HEARING 6:35 P.M. Preliminary Budget for fiscal year 2017-18 2 Receive proposed final budget of $1,656,600 for fiscal year 2017-18 2a. Receive public comment on the proposed final budget. 2b. Consider and approve Resolution No. 2017-05 adopting a preliminary budget of $1,656,600 for fiscal year 2017-18. ACTION GENERAL BUSINESS 3 Receive report of operations, training and fire prevention. 4 Receive staff report on Financial Audit Services. 5 Receive and consider staff report and CSG Consultants contract. ACTION FINANCIAL 6 Approve checks for April and May 2017. 7 Receive budget status report. Any documents produced by Aromas Tri-County Fire Protection District and distributed to a majority of the board 1 regarding any item on the agenda will be made available at the Aromas fire station located at 492 Carpenteria, Aromas, CA during normal business hours. MISCELLANEOUS This section of the Board’s briefing binder includes copies of miscellaneous communications placed in the Board’s Information Reading File during the past month. ADJOURNMENT Consider motion to adjourn to the regular meeting on July 25, 2017, at 6:30 p.m. at the Aromas Tri-County fire station, 492 Carpenteria Road, Aromas, California. Any documents produced by Aromas Tri-County Fire Protection District and distributed to a majority of the board 2 regarding any item on the agenda will be made available at the Aromas fire station located at 492 Carpenteria, Aromas, CA during normal business hours. AROMAS TRI-COUNTY FIRE PROTECTION DISTRICT MINUTES OF THE REGULAR MEETING OF Tuesday, March 28, 2017 CALL TO ORDER The regular meeting of the Board of Directors of the Aromas Tri-County Fire Protection District was held at the Aromas fire station on Tuesday, March 28, 2017. The meeting was called to order at 6:30 p.m. PLEDGE OF ALLEGIANCE BY Director Mahler ATTENDANCE Mike Miller President of the Board Ron Mesiroff Vice President George Mortan Director Kenneth Mahler Director Ernest Brown Director ABSENT OTHERS PRESENT Phil Matteson Assistant Chief Reno DiTullio Battalion Chief Hector Ramirez Fire Captain Andrew Corpuz Fire Captain Theresa Volland Secretary to the Board PUBLIC COMMENTS DIRECTORS COMMENT PERIOD Director Mortan advised he noticed the siding is separating over the studs and asked that staff take care of this. Director Brown asked staff about the number of accidents at the intersection of Carpenteria and San Juan Road, staff was directed to collect the stats for that area and present at the next meeting. Director Mortan asked when residents need to have the defensible space around their buildings completed. Staff advised it is a year around requirement. 05/26/17 1 MINUTES The Board received and considered the minutes of the January 31, 2017 regular meeting. MOTION 03-2017-07 M/S/C (Mortan/Mahler 5 ayes) to approve the minutes of the January 31, 2017 meeting as typed. GENERAL BUSINESS • The Board received the monthly activity report for January and February 2017. The Board received and considered Resolution No. 2017-03 for continued collection of Mitigation Fee for San Benito County Ordinance #504. MOTION 03-2017-08 M/S/C (Mahler/Mesiroff 5 ayes) approving Resolution No. 2017-03 requesting continued collection of Mitigation fee for San Benito County Ordinance #504. The Board received and considered Resolution No. 2017-04 for continued collection of Mitigation Fee for Monterey County Ordinance #3602. MOTION 03-2017-09 M/S/C (Mesiroff/Brown 5 ayes) approving Resolution No. 2017-04 requesting continued collection of Mitigation fee for Monterey County Ordinance #3602. • The board considered a date for the Aromas Fire Station Open House. The board selected October 14, 2017. • The board considered a budget committee and the date for the budget committee to meet. Directors Mesiroff and Brown will be the budget committee and have selected April 17, 2017 at 6:30 pm to have the budget workshop. The board received and considered a Notice of Nomination for FAIRA Governing Board. MOTION 03-2017-10 M/S/C (Mahler/Mesiroff 5 ayes) nominating Chief Brennan Blue to stand for election of the FAIRA governing board of directors in 2017. 05/26/17 2 • Battalion Chief DiTullio advised the board that the district recently reapplied for the AFG radio grant. • Assistant Chief Matteson advised that there will be an increase in the Workers Comp Insurance in 2017-18. FINANCIAL The Board received and reviewed warrants numbered 4327-4336 for $16,418.11 for February 2017. MOTION 03-2017-11 M/S/C (Mahler/Mortan 5 ayes) to approve checks numbered 4327-4336 for $16,418.11 for February 2017. The Board received and reviewed warrants numbered 4337-4349 for $271,600.34 for March 2017. MOTION 03-2017-12 M/S/C (Mortan/Mesiroff 5 ayes) to approve checks numbered 4337-4349 for $271,600.34 for March 2017. • The Board received the budget status reports for February and March 2017. ADJOURNMENT MOTION 03-2017-13 M/S/C (Mortan/Brown 5ayes) to adjourn the meeting of the Aromas Tri- County Fire Protection District at 7:18 p.m. to the regular meeting on Tuesday, May 23, 2017 at 6:30 p.m. Secretary of the Board 05/26/17 3 AROMAS TRI-COUNTY FIRE PROTECTION DISTRICT 2221 Garden Road, Monterey, CA 93940 STAFF REPORT May 30, 2017 To: Board of Directors From: Brennan Blue, Fire Chief By Reno DiTullio, Jr., Battalion Chief Subject: Preliminary Budget-Fiscal Year 2017-18 ISSUE: Adopt a preliminary budget for fiscal year 2017-18 prior to June 30, 2017. DISCUSSION: Section 13895 of the California Health and Safety Code requires fire protection districts to adopt a preliminary budget prior to June 30 of each year, and a final budget on or prior to October 1, of each year after making any changes to the preliminary budget. Attached is the proposed preliminary budget for fiscal year 2017-18 in the amount of $1,656,600. RECOMMENDATION: Approve Resolution No. 2017-05 adopting a Preliminary Budget of $1,656,600 for fiscal year 2017-18. AROMAS TRI-COUNTY FIRE PROTECTION DISTRICT PRELIMINARY BUDGET DETAIL-ALL ACCOUNTS FISCAL YEAR 2016-2017 AND 2017-2018 Approved Proposed Final Preliminary Budget Budget ACCT DESCRIPTION 2016-17 2017-18 ACCT 5050 Safety Equipment $4,500 $4,500 5050 5060 Communications $5,300 $12,070 5060 5080 Emergency Food $300 $300 5080 5090 Household Expense $6,400 $5,000 5090 5100 Insurance - General $7,000 $7,000 5100 5110 Insurance -Workers Comp $3,500 $3,500 5110 5120 Equipment Maintenance $7,000 $7,000 5120 5130 Maintenance Bldg./Grounds $4,500 $16,570 5130 5140 Medical Supplies $4,000 $3,500 5140 5150 Memberships $1,200 $1,200 5150 5160 Miscellaneous- Petty Cash $300 $300 5160 5160a Open House Expenses $1,500 $1,500 5160a 5170 Office Expense $5,760 $5,400 5170 5180 Professional Services $18,000 $22,725 5180 5181 CAL FIRE Schedule "A" Contract $1,180,972 $1,309,050 5181 5190 Publications/Legal Notices $2,300 $2,300 5190 5220 Small Tools $5,450 $12,400 5220 5230 Election Expense $45,000 $10,000 5230 5231 Fire Hose/Nozzles $10,000 $2,500 5231 5231a 5231a Foam Class A $450 $450 5231a 5231b 5231b SCBA $0 $1,200 5231b 5232 Training $7,000 $7,000 5232 5233 Fire Prevention $500 $500 5233 5234 Contingency $5,000 $5,000 5234 5235 MOU Division Chief $1,000 $1,000 5235 5236 Newsletter $1,360 $1,300 5236 5250 Travel Expense $1,000 $1,000 5250 5260 Utilities $12,000 $11,460 5260 5340 Taxes/Assessments $26,200 $26,200 5340 5345 Prior FY 2016/2017 $10,000 $10,000 5345 5361 Capitalized Equipment $44,400 $109,675 5361 5362 Capitalized Improvements $45,000 $55,000 5362 TOTAL $1,466,892 $1,656,600 AROMAS TRI-COUNTY FIRE PROTECTION DISTRICT PRELIMINARY BUDGET DETAIL-ALL ACCOUNTS FISCAL YEAR 2016-2017 AND 2017-2018 Approved Proposed Final Preliminary Budget Budget Acct Services /Supplies 2016-17 2017-18 5361 Capitalized Equipment $ 9,400.00 $ 109,675.00 AFG 2017 Radios (rollover) $ 9,400.00 $ 11,600.00 OTS Extrication Equip $ 98,075.00 5362 Capital Improvements $ 45,000.00 $ 55,000.00 Kitchen Remodel $ 45,000.00 Solar Power $ 55,000.00 Before the Board of Directors, Aromas Tri-County Fire Protection District, County of Monterey, State of California RESOLUTION NO. 2017-05 ) ) A Resolution Adopting a Preliminary ) Budget of $1,656,600 for Fiscal ) Year 2017-18. ) THE BOARD OF DIRECTORS FINDS, DETERMINES AND DECLARES AS FOLLOWS: 1. California Health and Safety Code Section 13895 requires Fire Protection Districts to adopt a preliminary budget on or before June 30 of each year. 2. California Health and Safety Code Section 13893 requires Fire Protection Districts to publish a notice by June 30 of each year stating the place within the District where the Preliminary Budget is available for inspection and the time, date, and location of the public hearing for adoption of the Final Budget.
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