Annual Report
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t to h P is le th a sid vale association e re s A p e G o b rt r M w in o i g n th M yo ay u 2 2 n past • present • future d Annual Report for 2018 The First Civic Society in Britain Founded 1846 The Association promotes conservation and heritage, the Museum, and facilities for recreational and cultural activities in the Sid Valley. www.sidvaleassociation.org.uk Notice of AGM of the Sid Vale Association CIO Sidmouth Museum 2.30pm Wednesday 22nd May 2019 at the Manor Pavilion, Sidmouth Hope Cottage, Church Street Opening Times AGENDA Monday-Saturday 10am-4pm Chairman’s welcome Sunday Closed 1 Apologies for absence Guided walks throughout the season 2 Minutes of SVA CIO AGM held on 25/04/2018 £2.50 per person 3 Matters Arising SVA members and under 16s FREE 4 Election of Trustees Tuesdays 10.30am – Western Town Walk The following Trustees’ terms of office end at this AGM, and are standing for A Royal Death – King Chit – The Field by the Fort re -election Thursdays 10.30am – Eastern Town Walk • Peter Brookes River Blackmore Gardens & Tunnels – Poorhouse & Jail – Elysian Fields • Ed Harrison Vice Chair Wednesdays 2pm – Geology Walk Learn about the rocks and landscape of Sidmouth’s 240 million year geological past • Liz Warren Secretary in a leisurely stroll along the Esplanade. 5 Presentation of remaining Trustees • Di Fuller Overview • Richard Huntington Woodlands & Estates Fund Raising Concerts for the Sid Vale Association in collaboration with Sidholme • Val Huntington Magazine and Publicity Gala Concerts for SVA Members in the Sidholme Music Room • Nigel Hyman Museum • Richard Thurlow Chair, and Conservation & Planning Tuesday 7th May – 2.30-4.30pm & Tuesday 8th October – 2.30-4.30pm • Gary Turner Treasurer Recital by Lorraine Low, John Brindley, 6 Trustees who stood down during the year • Stephen Pemberton Events & Excursions with Dorothy Worthington at the piano • John Dowell Publications l Lorraine Low is a professionally trained classical 7 Presentation of Annual Report & Accounts singer (Mezzo Soprano) and has taken part in the 8 Appointment of auditor Oxford Lieder Festival in a master class for top level 9 Presentation by Nigel Hyman amateurs. She has previously sung at Sidholme. l The Grand, The Good and The Ghastly – a further personal view of Sidmouth's John Brindley (Baritone) and Dorothy Worthington buildings (Piano) are renowned local performers. 10 AOB (please notify the Chair prior to the meeting) l The Gala Concerts will be themed events – Spring Close of meeting (May) and Autumn (October). l Refreshments will be available at Sidholme before and during the Interval. Tea and coffee available in the bar l Tickets £5 available in advance from Sidmouth Museum or by post from Stephen Pemberton, SVA Events, 7 Glenisla Terrace, Sidmouth EX10 8BP. Please send SAE and cheque payable to Sid Vale Association . email: [email protected] tel: 07810 496566. Cover photo by Naomi Lott – Monday morning team starting work on Gilchrist pond 3 Sid Vale Association CIO Sid Vale Association CIO President – Alan Darrant Minutes of the 4th Annual General Meeting of the SVA CIO Vice President – Brian Callaway 2.30pm on 25th April 2018 at The Manor Pavilion, Sidmouth TRUSTEES FOR 2018 70 people attended the meeting Chairman Richard Thurlow [email protected] Alan Darrant , Chair of the Association, welcomed everyone to the meeting. Vice Chairman Ed Harrison [email protected] 1 Apologies Iain MacMillan, Tony & Barbara Dustan Smith, Kate Tobin, Richard Fleet, Treasurer Gary Turner [email protected] Peter & Sue Bird Secretary Liz Warren [email protected] 2 Minutes of the AGM held on 26th April 2017 – Agreed and signed. Conservation & Planning Richard Thurlow conservation @sidvaleassociation.org.uk 3 Matters Arising none. Woodlands and Estates Richard Huntington [email protected] 4 Election of Trustees River Warden Peter Brookes [email protected] 4.1 The following trustee’s term of office expired as at this AGM and was standing for re- Museum Curator Dr Nigel Hyman [email protected] election • Richard Thurlow Conservation & Planning Publicity & Magazine Editor Val Huntington [email protected] Scrutiny Overview Di Fuller [email protected] Alan Darrant proposed that he be re-elected – agreed by the meeting. Excursions Steve Pemberton [email protected] 4.2 The following trustees who had previously been appointed, were also elected. • Stephen Pemberton Events • Gary Turner Treasurer SUB-COMMITTEES/WORKING PARTIES Publications John Dowell [email protected] 5 Presentation of remaining Trustees • Peter Brookes River Warden Talks Brendan Lee & John Ridgley [email protected] Area of Outstanding Natural Beauty Partnership • John Dowell Publications Brian Hall [email protected] • Di Fuller Overview Walks Jackie Stokes [email protected] • Edmund Harrison Vice Chair Local History Brian Golding [email protected] • Richard Huntington Woodlands & Estates Footpaths Liaison Officer Phil Bradbury [email protected] • Val Huntington Magazine & Publicity Keith Owen Fund Kate Tobin [email protected] • Dr Nigel Hyman Museum Investments Gary Turner [email protected] • Elizabeth Warren Secretary Membership Andrew Scott [email protected] 6 Trustees standing down at this AGM Museum Publicity Ann Tanner [email protected] • Handel Bennett President Museum Shop Ann Jones [email protected] • Alan Darrant Chair Woodlands and Estates Led by Jon Ball and Mike Davies Alan paid tribute to Handel who had been a driving force in the organisation since he joined in 2000. He invited Handel to say a few words about his time with SVA. Handel spoke of the General Enquiries [email protected] developments that had taken place in the last 18 years which included the acquisition of more land, the Keith Owen Fund, setting up a website and the digital records of Members, expansion of the Museum and publications and planting the Valley of a Million Bulbs. He thanked all the Trustees and volunteers and hoped everyone would support Richard Thurlow as the new Chairman of SVA. Alan presented Handel with a card and gift. 4 5 Alan explained that he was standing down as Chair after 7 years, having been Secretary A Andrew Scott had written a report and his contact details were also shown in for the previous 7 years. He was proud to be taking on the role of President and he also the AGM magazine. He was not a Trustee so had not been named in agenda thanked everyone who volunteered for SVA in various ways. item 5. 6.1 Trustees who stood down during the year 8 Appointment of Auditors for 2017 • Richard Fleet Treasurer Alan proposed that Easterbrook Eaton & Co be re-appointed as Auditor/Independent • Chris Woodruff Keith Owen Fund examiner for 2018 This was agreed by the meeting. • Brendan Lee & John Ridgley Talks 9 Presentation re Buildings in Sidmouth • Brian Hall AONB Nigel Hyman gave an amusing illustrated presentation about his personal likes and dislikes regarding the buildings and architecture in Sidmouth. Alan explained that although Brendan, John and Brian had stood down as Trustees he was delighted that they were continuing their volunteer roles. He also thanked Chris 10 AOB Woodruff for the many years he had served on the Keith Owen Fund Committee latterly Richard Thurlow thanked Alan for his time as Secretary and Chair of SVA and presented as Chair. him with a card and gift. 7 Presentation of Annual Report & Accounts Richard invited members of SVA to come and see the new offices at ‘Trumps’ on 13th Alan introduced Gary Turner as the new SVA Treasurer. Gary had taken on this role at the June. They were also encouraged to bring prospective members along to meet the team. end of 2017. He reminded everyone that SVA relies on volunteers to carry out all its activities and asked anyone who wished to get involved to come forward. Gary apologised that the draft accounts as published in the AGM Report had a number of typographical and formatting errors but that the totals had been correct at the time of The meeting closed at 3.30pm printing. He had prepared and circulated a handout with updated figures. There had also been timing issues as SVA had been left a substantial legacy which although not yet received should be accounted for in 2017 and that meant that the SVA’s annual income MEMBERSHIP AND ELECTIONS was such that a full audit became necessary and that the fees were therefore higher. The Sid Vale Association is a Charitable Incorporated Organisation, registration Because he had only joined the organisation at the end of the financial year it had taken number 1154749. time to assimilate the existing accounting system and locate relevant documentation. At the Annual General Meeting, members of the association elect the charity This would not happen in future years. The audit was still continuing, although he did not trustees for a three year term of office. The trustees have collective responsibility anticipate any further significant changes. for the whole organisation and meet every month. The SVA’s overall financial position was secure with a net income of £153,000 in 2017 but In addition to these responsibilities each trustee takes on the role of an officer of there were major works required on the Museum building and there were additional the association and/or the lead or chair of a working group responsible for a running costs since “Trumps” was operational. He invited questions. particular activity of the SVA – for example Nigel Hyman chairs the Museum Q In the General Fund why were some expenses shown under income? Committee. A full meeting of trustees and sub committee leaders is held every four A Gary explained that he had followed a previous format where the Events income months.