BOARD OF SELECTMEN MEETING AGENDA January 11, 2016 Town Offices, 50 Billerica Road Chelmsford, MA 01824 Dennis Ready Meeting Room 204
1. 7:00 P.M. CALL TO ORDER - NOTIFICATION OF LIVE BROADCAST
2. PUBLIC SERVICE ANNOUNCEMENTS
l Paul Rigazzio: RTC Maxine Vaitses Memorial Scholarship l Dr. Jay Lang, John Chemaly: Proclamation Opioide Abuse Awareness Month l Pat Wojtas: Hannaford Helps Reusable Bags Program l Special Town Meeting 1/19/16, Senior Center l Board of Selectmen Public Input Session 2/1/16, Room 204
Documents: SCHOLARSHIP.PDF, HANNAFORD_PROGRAM.PDF, SPECIAL TOWN MEETING WARRANT JANUARY 19 2016.PDF, PUBLIC_INPUT_SESSION_2-01- 16.PDF, PROCLAMATION--OPIODE AWARENESS MONTH 2016.PDF
3. OPEN SESSION
4. COMMITTEE VACANCIES
Documents: COMMITTEE VACANCIES.PDF
5. LEGISLATIVE DELEGATION
l Chelmsford Legislative Priorities
6. LICENSES
l One Day Beer & Wine License: Chelmsford Public Library, 2/5/16 l Change of Officer/Director: Chelmsford Lodge of Elks, 300 Littleton Rd. l Common Victualer License: Chelmsford Premium Meats, 120 Chelmsford St.
Documents: ONEDAYLICENSE-CPL-2-5-16.PDF, ELKS NEW OFFICER- DIRECTOR.PDF, COMMON VICTUALER CHELMSFORD PREMIUM MEAT.PDF
7. REPORTS & PRESENTATIONS
l Richard Day: Hotel Regulations regarding State Homeless Families l John Shortsleeve, Bay State Consulting & Jeremy Lutes, Constellation Energy: Energy Aggregation Program
Documents: FAQ DOWNLOAD_V2.PDF
8. TOWN MANAGER REPORTS
l MMA Annual Town Report Award l MMA Website Award l Citizen Petition Town Meeting Warrant Article l Status of Home Rule Petition: Town Halls Liquor Licenses
Documents: 2015-ANNUAL TOWN REPORT CONTEST AWARD.PDF, 2015- WEBSITE CONTEST AWARD.PDF, CITIZEN PETITION.PDF
9. TOWN MANAGER BID AWARDS
l Roberts Field Master Plan Contract Award
Documents: RECOMMENDATIONFORBOSSIGN.PDF, ROBERTS FIELD MASTER PLAN RFP- REVISED TO BE RE-ISSUED 11-30.PDF, 15190_CHELMSFORD ROBERTS FIELD RENOVATION_PROPOSAL TO PRINT.PDF
10. APPOINTMENTS
l Deputy Constables
Documents: DEPUTY CONSTABLE APPOINTMENTS.PDF
11. MEETING MINUTES
l Regular Meeting Minutes: December 15, 2014 l Regular Meeting Minutes: November 2, 2015 l Regular Meeting Minutes: November 16, 2015
Documents: 12-15-14 BOS MINUTES.PDF, 11-2-15 BOS MINUTES.PDF, 11-16-15 BOS MINUTES.PDF
12. SELECTMEN LIAISON REPORTS & REFERRALS
13. PRESS QUESTIONS
14. EXECUTIVE SESSION
l Strategy with Respect to Collective Bargaining - Police Sergeants
Next Regular Meeting: January 25, 2016 BOARD OF SELECTMEN MEETING AGENDA January 11, 2016 Town Offices, 50 Billerica Road Chelmsford, MA 01824 Dennis Ready Meeting Room 204
1. 7:00 P.M. CALL TO ORDER - NOTIFICATION OF LIVE BROADCAST
2. PUBLIC SERVICE ANNOUNCEMENTS
l Paul Rigazzio: RTC Maxine Vaitses Memorial Scholarship l Dr. Jay Lang, John Chemaly: Proclamation Opioide Abuse Awareness Month l Pat Wojtas: Hannaford Helps Reusable Bags Program l Special Town Meeting 1/19/16, Senior Center l Board of Selectmen Public Input Session 2/1/16, Room 204
Documents: SCHOLARSHIP.PDF, HANNAFORD_PROGRAM.PDF, SPECIAL TOWN MEETING WARRANT JANUARY 19 2016.PDF, PUBLIC_INPUT_SESSION_2-01- 16.PDF, PROCLAMATION--OPIODE AWARENESS MONTH 2016.PDF
3. OPEN SESSION
4. COMMITTEE VACANCIES
Documents: COMMITTEE VACANCIES.PDF
5. LEGISLATIVE DELEGATION
l Chelmsford Legislative Priorities
6. LICENSES
l One Day Beer & Wine License: Chelmsford Public Library, 2/5/16 l Change of Officer/Director: Chelmsford Lodge of Elks, 300 Littleton Rd. l Common Victualer License: Chelmsford Premium Meats, 120 Chelmsford St.
Documents: ONEDAYLICENSE-CPL-2-5-16.PDF, ELKS NEW OFFICER- DIRECTOR.PDF, COMMON VICTUALER CHELMSFORD PREMIUM MEAT.PDF
7. REPORTS & PRESENTATIONS
l Richard Day: Hotel Regulations regarding State Homeless Families l John Shortsleeve, Bay State Consulting & Jeremy Lutes, Constellation Energy: Energy Aggregation Program
Documents: FAQ DOWNLOAD_V2.PDF
8. TOWN MANAGER REPORTS
l MMA Annual Town Report Award l MMA Website Award l Citizen Petition Town Meeting Warrant Article l Status of Home Rule Petition: Town Halls Liquor Licenses
Documents: 2015-ANNUAL TOWN REPORT CONTEST AWARD.PDF, 2015- WEBSITE CONTEST AWARD.PDF, CITIZEN PETITION.PDF
9. TOWN MANAGER BID AWARDS
l Roberts Field Master Plan Contract Award
Documents: RECOMMENDATIONFORBOSSIGN.PDF, ROBERTS FIELD MASTER PLAN RFP- REVISED TO BE RE-ISSUED 11-30.PDF, 15190_CHELMSFORD ROBERTS FIELD RENOVATION_PROPOSAL TO PRINT.PDF
10. APPOINTMENTS
l Deputy Constables
Documents: DEPUTY CONSTABLE APPOINTMENTS.PDF
11. MEETING MINUTES
l Regular Meeting Minutes: December 15, 2014 l Regular Meeting Minutes: November 2, 2015 l Regular Meeting Minutes: November 16, 2015
Documents: 12-15-14 BOS MINUTES.PDF, 11-2-15 BOS MINUTES.PDF, 11-16-15 BOS MINUTES.PDF
12. SELECTMEN LIAISON REPORTS & REFERRALS
13. PRESS QUESTIONS
14. EXECUTIVE SESSION
l Strategy with Respect to Collective Bargaining - Police Sergeants
Next Regular Meeting: January 25, 2016
Hannaford Helps Reusable Bag Program
The Chelmsford Friends of the Library has been chosen as the recipient for the Hannaford Helps Reusable Bag Program.
For the month of January, CFOL will receive $1.00 for each purchase of Hannaford’s Good Karma reusable bag!
Help support the programs at the Chelmsford Public Library by your purchase of one (or more) of these bags this month.
This program runs from January 1 to January 31, 2016.
The Chelmsford Friends of the Library thanks Hannaford’s for this generous donation!
Visit Hannaford’s at: 66‐2 Drum Hill Shopping Center
TOWN OF CHELMSFORD WARRANT FOR SPECIAL TOWN MEETING January 19, 2016
MIDDLESEX, SS.
To the Constable, or any other suitable person of the Town of Chelmsford: Greeting: In the name of the Commonwealth aforesaid, you are hereby requested to notify and warn the Town Meeting Representatives of said Chelmsford to meet in the Senior Center, 75 Groton Road, North Chelmsford on Tuesday, the nineteenth of January, at 7:30 PM in the evening then and there to act upon the following article, VIZ:
ARTICLE 1. To see if the Town will vote to transfer from available funds a certain sum of money to be used to fund employee contract agreements between the Town and its collective bargaining units; or act in relation thereto.
SUBMITTED BY: Town Manager
Hereof fail not and make return of this warrant with your doings at the time and place of said meeting.
Given under our hands this 21st day of December, 2015.
BOARD OF SELECTMEN OF THE TOWN OF CHELMSFORD
______Matthew J. Hanson, Chairman George R. Dixon, Jr.
______Robert P. Joyce, Vice Chairman Janet L. Askenburg
______Laura A. Merrill, Clerk
1
NOTICE OF PROPOSED DATES AND TIMES FOR CONTINUED SESSIONS OF THE SPECIAL TOWN MEETING
The Board of Selectmen shall propose the following date and time for continued sessions of the Special Town Meeting of January 19, 2016: Monday, January 25, 2016 at 7:30 p.m. If additional continued sessions are necessary they shall take place on the following Thursday and Monday until the meetings are concluded.
Pursuant to Town of Chelmsford Code Chapter 154-9, these dates and times are proposed and are subject to change by vote of the Town Meeting Representatives.
COMMONWEALTH OF MASSACHUSETTS
MIDDLESEX, SS. December____, 2015
Pursuant to the within warrant, I have notified and warned the Inhabitants of the Town of Chelmsford by posting up attested copies of same at the following places, to wit: Town Offices Building, 50 Billerica Road; North Chelmsford Fire Station, 35 Princeton Street; Senior Center, 75 Groton Road; East Chelmsford Fire Station, 115 Riverneck Road; Byam Elementary School, 25 Maple Road; Westlands School, 171 Dalton Road; West Chelmsford Fire Station, 260 Old Westford Road; McCarthy Middle School, 250 North Road; and South Row Elementary School, 250 Boston Road.
Signed:
______Sandra L. Goulet, Constable
A True Copy Attest, ______Sandra L. Goulet, Constable
2 The public is invited to come and share their thoughts and ideas about the Town with the Board
Please join the Board of Selectmen for a PPUBLICUBLIC IINPUTNPUT SSESSIONESSION Monday, February 1, 2016 7:00 pm Town Offices 50 Billerica Road Room 204
TOWN OF CHELMSFORD PROCLAMATION Opioide Abuse Awareness Month January 11, 2016
WHEREAS, every day, thousands of Americans try opiodes for the first time, and for many, this decision will have a profound impact on their lives and the lives of their loved ones.
WHEREAS, every day, far too many Americans are hurt by opiode abuse. From diminished achievement in our schools, to greater risks on our roads and in our communities, to the heartache of lives cut tragically short, the consequences of opiode abuse are profound.
WHEREAS, preventing opiode use before it begins is the most effective way to eliminate the damage caused by its abuse. Together, we must recognize the horrific impact the ready accessibility to opiodes has on our community, our state and our nation.
WHEREAS, education and positive role models play an integral role in preventing opiode abuse, we must lead by example, adopt positive behaviors, and talk to our family and friends about living opiode-free. This month, we stand with local coalitions and community organizations as they advance their drive to keep young people, families, and our Chelmsford community free from opiode abuse.
WHEREAS, opiode abuse affects everyone, we recognize that each of us must aid in helping our family, friends and community members to make choices that support physical, mental, behavioral, and emotional health. During Chelmsford Opiode Abuse Prevention Month, we recognize all those who work to prevent opiode use in our community. WHEREAS, we have invested in outreach programs that empower young adults with the facts about opiode abuse, and we have worked to stem the tide of prescription drug abuse through education, monitoring, proper disposal, and enforcement.
THEREFORE, we, the Chelmsford Board of Selectmen, do hereby officially proclaim the month of February OPIODE ABUSE AWARENESS MONTH in the Town of Chelmsford, Massachusetts. Furthermore, We invite all citizens of our Town to duly note this occasion by doing all we can to support all community prevention and education programs and make Opiode Abuse prevention a public health priority. Signed this 11th day of January 2016,
______
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______
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______Onorina Maloney Board of Selectmen Town Clerk Committee Vacancies as of 1/11/2016
Center Village Master Plan Implementation Committee (1) term ending 6/30/2017
CIVIC Committee (1) unexpired 3 year term ending 6/30/2018
Great Brook Farm Advisory Committee (1) 1 year term ending 6/30/2016
Land Management Subcommittee (1) 2 year term ending 6/30/2016
Planning Board (1) unexpired 3 year term ending 6/30/2018
Public Celebrations Committee (2) 1 year terms ending 6/30/2016
Recycling Committee (3) 1 year terms ending 6/30/2016 (recruiting additional members)
TREE Committee (1) 3 year term ending 6/30/2018
Committee Application If you are interested in serving on a Town Board or Committee, please fill out the committee application that is available on the Town website www.townofchelmsford.us The form can be emailed to [email protected] or mailed to:
Town Manager's Office 50 Billerica Road Chelmsford, MA 01824
Chelmsford Choice
Chelmsford Choice Frequently Asked Questions
1. What is the Chelmsford Choice program? The program is a municipal aggregation. Municipal aggregation is a form of group purchasing in which a city or town arranges electricity supply on behalf of its citizens. Aggregation is allowed by Massachusetts law and is growing in popularity. The term aggregation is used because all of Chelmsford’s electrical load is combined, or aggregated, and given to the same electricity supplier. This allows Chelmsford to get the best price possible from that electricity supplier. Chelmsford has chosen Constellation as the new electricity supplier for the community. The Town used a competitive bidding process to select Constellation and make sure that you get the best possible price for your electricity supply.
2. What is electricity supply? Electricity service has two parts: supply and delivery. Electricity supply refers to the electricity itself. Delivery is the process of bringing that electricity to you over the wires. In the past, National Grid has chosen your electricity supplier and delivered the electricity to you. With this program, National Grid will continue to deliver your electricity, but Constellation will supply it.
3. How do I benefit from the Chelmsford Choice program? You benefit in four ways: Savings: Chelmsford has negotiated an electricity supply price that is below National Grid Basic Service winter rates at the time of program launch. But because National Grid’s prices change twice a year or more depending on rate class, there will be months when the program price is higher than the National Grid price. The program goal is to beat the National Grid price, on average, over the course of the 24-month contract. Choice: The program gives you three alternatives to National Grid’s electricity supply: Chelmsford Choice: All program participants will be automatically enrolled in Chelmsford Choice, which meets minimum Massachusetts RPS requirements for renewable energy. Chelmsford Choice Plus: To make your electricity 100% green, you may choose Chelmsford Choice Plus for a small premium. Chelmsford Choice Plus allows you to make your electricity 100% green. Additionally, it includes 20% energy from new New England wind projects, which puts it 20 years ahead of state renewable energy requirements. Chelmsford Choice Plus is available for 10.4 cents/kWh. You may choose Chelmsford Choice Plus by contacting Constellation directly at 1-844-830-3344. Predictability: Chelmsford has negotiated a 24-month contract with Constellation on your behalf. Your electricity supply price will not change in that time. All program terms are public, and there are no hidden costs.
4. What will my electricity supply price be as part of Chelmsford Choice? All program participants will be automatically enrolled in the Chelmsford Choice. The supply price for this standard offering is 9.30 ¢/kWh for all customers: residential, small businesses, and medium and large businesses.
Chelmsford Choice Customer Support [email protected] or 1-844-483-5004 On the web www.townofchelmsford.us/chelmsfordchoice 2
5. How do I participate in the program? If National Grid is your supplier, to participate in Chelmsford Choice, you don’t need to do anything. All eligible National Grid Basic Service electricity customers will be automatically enrolled in the program. Anyone who is currently in an electricity supply contract with another vendor will not be automatically enrolled in the program.
6. How do I choose Chelmsford Choice Plus? To choose Chelmsford Choice Plus, contact Constellation directly at 1-844-830-3344.
7. What if I don’t want to participate in Chelmsford Choice? You may choose not to participate. This is called opting out. There is no penalty for opting out. If you choose to opt out, you will continue to receive National Grid’s Basic Service. If you want to opt out of the program before it begins, you must do so by January 22, 2016. To opt out, sign and return the postcard that you receive in the mail or visit www.constellation.com/ma-chelmsford. To opt out after the program begins, contact Constellation at 1-844-830-3344 and tell them you want to opt out of Chelmsford Choice or visit www.constellation.com/ma-chelmsford.
8. What happens if I do not opt out by January 22, 2016? If you do not opt out by January 22, 2016, you will be switched to Constellation as your electricity supplier when the program begins.
9. What information do I need to opt out online or after the program begins? To opt out online or after the program begins, you need the account number and service address from your electric bill.
10. Who is eligible to participate in Chelmsford Choice? All National Grid Basic Service electricity customers within the geographic boundaries of Chelmsford are eligible to join the program. Customers who receive Basic Service from National Grid will be opted in automatically. All other customers must contact Constellation at 1-844-830-3344 and ask to join the program.
11. What if I am with another electricity supplier, but I want to participate in Chelmsford Choice? If you have a contract with another electricity supplier, you will not be automatically enrolled in the program. You may, however, choose to join the program.
Before joining, we recommend that you carefully check the terms and conditions of your supply agreement. Your ability to terminate your agreement with your supplier may be restricted.
To join the program, contact Constellation at 1-844-830-3344 and ask to join Chelmsford Choice.
12. When will I start receiving electricity from Constellation? You will start receiving electricity from Constellation on the first meter read date after the program begins. The program is scheduled to begin on February 1, 2016. Your National Grid electric bill contains your meter read date.
13. How will the Chelmsford Choice program affect my electric bill? You will continue to receive a single bill from National Grid. You will continue to send bill payments to National Grid.
Chelmsford Choice Customer Support [email protected] or 1-844-483-5004 On the web www.townofchelmsford.us/chelmsfordchoice 3
After the program starts, the Supplier Services part of your bill will indicate that your electricity is now being supplied by Constellation. The other components of your bill will not change.
14. Who do I call if my power goes out? Call National Grid if your power goes out, as always. National Grid will continue to read meters, maintain distribution and transmission lines, and provide customer service. National Grid’s customer service number is 1-800-465-1212.
15. I am currently under National Grid budget billing / eligible for the low-income delivery rate. Will this change? You will continue to receive those benefits as a participant in Chelmsford Choice.
16. How long does the Chelmsford Choice program last? The initial electricity supply contract is a 24-month contract that begins with February 2016 meter reads. After it ends, Chelmsford will evaluate the program. If it is successful and the Town decides to continue, they will solicit competitive bids for a new electricity supply contract. If the Town decides not to continue the program, all customers will be automatically switched back to National Grid’s Basic Service.
17. If I join the program, am I still eligible for net metering from my rooftop solar panels? Yes. Net metering will work in the same way as before you joined the program. Your net metering credits will continue to appear on your National Grid bill and be calculated based on National Grid’s Basic Service price.
Chelmsford Choice Customer Support [email protected] or 1-844-483-5004 On the web www.townofchelmsford.us/chelmsfordchoice
TOWN OF CHELMSFORD ROBERTS FIELD RENOVATION PROJECT COMMITTEE Re-Issued Request for Proposals (RFP) Issued on Tuesday November 1, 2015 Proposal Deadline – Friday December 18, 2015
I. GENERAL INFORMATION
The Town of Chelmsford through the Town Manager’s Office requests proposals from multi-disciplinary firms / individuals (architects, engineers, landscape designers) for purposes of providing design services.
Specifically, the design services consist of developing a Master Plan for Roberts Field to serve as a framework for future site and building improvements. The Master Plan process will consist of the tasks as outlined in Section II.
Roberts Field, located 260 Old Westford Street, serves as a community / neighborhood park. This is a town owned facility under the control and management of the Board of Selectmen. Roberts Field consists of 20 acres and contains the following site amenities: Baseball Fields, Soccer/Lacrosse Field, Open area, Friendship Park Playground, Pond, Skate Shack, Pollinator Park garden, wetland and woodland hiking trails, and parking decks.
The Roberts Field Renovation Project Committee is an official town appointed committee tasks with identifying options to beautify, renovate and enhance Roberts Field intended to be an all-encompassing renovation to include residents of all ages! Some of the enhancements that have been conceptually discussed include: 1. A brand new, larger, more versatile playground(s) (toddler-mid-school age) 2. A walking/running path 3. A small amphitheater for community music, theater and events 4. New playing fields (1 pony sized baseball field and a lacrosse / soccer field) 5. A “park-like” atmosphere with manicured “green” space 6. A bathroom facility (reuse existing DPW garage or construct new) 7. A wellness/fitness area for adults 8. A splash pad 9. basketball Court 10. A surveillance system 11. The habitat of the pond will be preserved and remain undisturbed 12. Trail heads between existing trail network and park
The improvements are intended to be implemented on a phased approach.
All interested parties must submit ten (10) copies of their proposals containing complete information as requested in the Section III, by 3:00 PM on Friday December 18, 2015. All proposals shall be for the entire work required for completing the study.
II. PROJECT DESCRIPTION AND SCOPE OF SERVICES The design process will consists of the following tasks:
TASK I: REVIEW of EXISTING MATERIALS The following plans and supporting documentation will be provided to the firm / individual by the Town. Detailed ground survey, prepared by Chelmsford DPW 1 Powerpoint prepared by the Roberts Field Renovation Project Committee
TASK II: A. SITE ANALYSIS / CONDITIONS ASSESSMENT & EVALUATION Consisting of a combination of plans (bubble drawings), graphics, photos and text, an existing conditions site analysis / conditions assessment & evaluation, identifying strengths, weakness, opportunities and threats, shall be prepared, but not limited to the following items: Natural Features (topography, drainage, vegetation) Manmade features (steps, walls, playground equipment, courts) Pedestrian amenities & ADA accessibility Parking Activity Nodes & Connectivity Utilities Miscellaneous site amenities (signage, fencing, lights) B. FACILITIES & USAGE ANALYSIS Consisting of a combination of plans, graphics, photos and text, an analysis shall be prepared for the following items: Former DPW garage Storage
This analysis shall include conditions and needs assessment and an initial determination / recommendation as it pertains to the re-use, expansion, construction or combination of the above for the above mentioned facilities.
TASK III: MEETING with the Town Manager, town officials and Committee Present findings of the Site Analysis / Conditions Assessment & Evaluation and the Facilities & Usage Analysis Present conceptual Master Plan showing proposed relocations and new activity nodes / facilities and a conceptual re-use plan of the former DPW garage.
:
TASK IV: FINAL MASTER SITE PLAN Based upon the conclusions of task I, II and III , develop a final Master Site plan develop conceptual architectural and floor plans for any proposed structures. Prepare costs estimates for all proposed site / building improvements
III. PROPOSAL SUBMISSION REQUIREMENTS A. Three (10) copies of the proposals must be submitted no later than 3:00PM on Friday December 18, 2015. Proposals should be submitted and addressed to:
Mr. Evan Belansky, Community Development Director 50 Billerica Road Chelmsford, MA 01824
B. Proposals should be clearly marked:
2 “PROPOSAL FOR ROBERTS FIELD MASTER PLAN”
C. Complete proposals must include the following:
i. A listing of current and past, public and private projects of a similar nature with name and telephone number of reference person to contact – photos may also be submitted.
ii. A general company/firm profile or brochure and list of key personnel who will participate on this project with resumes included.
iii. The identification of any and all consultants, engineers or sub-contractors who will work with the applicant with resumes attached (please identify the individual who will bear primary responsibility for this project).
iv. If the applicant is a joint venture (two or more independent firms applying together), all information should be shown for each partner in the venture.
v. Proposed timetable for study
vi. Proposed estimated cost summary to provide services required
vii. Any other information that the applicant considers relevant for the purpose of evaluating its qualification for the project.
IV. SELECTION PROCESS
A. The Committee will review and rank all proposals using the above criteria. Proposals will be reviewed according to the following criteria:
i. Prior experience with similar projects, including feasibility studies for public facilities.
ii. Professional qualifications of staff and consultants who will work on the project.
iii. Clearly established capacity to complete scope of work on qualitative, timely basis.
iv. Completeness of Proposals submitted by each firm.
v. Any other criteria that the Town considers relevant for the purpose of evaluating the firm’s qualifications for the project.
B. Based upon the reviewed proposals and interviews a firm / individual will be selected. It is the intent of the Town of Chelmsford to negotiate all services within the appropriated amount.
VII. FEE
The fee for the project shall not exceed $20,000. It is the intent of the Town of Chelmsford to negotiate all services within this appropriated amount.
VIII. GENERAL AND SPECIAL PROVISIONS
3 A. The Town of Chelmsford reserves the right to reject any and all proposals, waive informalities, and to award contracts as may be in the best interests of the Town. B. The applicant selected shall be expected to comply with all applicable federal and state laws in the performance of services. C. The consideration of all proposals and subsequent selection of the successful applicants shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or natural origin. D. Services provided by the successful applicant shall be rendered through professional services contract; the successful applicant will not be considered an employee of the Town and will not receive any benefits of any employee. E. The firm selected and its subcontractors must demonstrate to the Town that they possess Professional Services Liability/Errors and Omissions Insurance coverage of $1,000,000; General Liability coverage of $1,000,000; and statutory Worker’s Compensation Insurance. Certificates of Insurance will be submitted which lists the types and limits of such coverage. F. The successful firm will be required to complete all certifications required by the Massachusetts General Laws.
4 Roberts Field Renovation Master Plan Services
Prepared for Town of Chelmsford
Prepared by Howard Stein Hudson
December 2015
December 18, 2015
Mr. Evan Belansky Community Development Director 50 Billerica Road Chelmsford, MA 01824
Re: Roberts Field Renovation Project - Design Services
Dear Evan:
Thank you for contacting Howard Stein Hudson (HSH) about your proposal to provide design services consisting of developing a Master Plan for Roberts Field to serve as a framework for future site and building improvements.
This proposal provides a scope of work and budget for the review of existing materials and site conditions, analysis of these conditions, review of the existing structures, the development of a conceptual master plan, and cost estimates for implementation of the aforementioned plan.
Howard Stein Hudson and Cecil Group (Team) have agreed to combine our expertise to provide a team capable of the review, analysis, and design required to prepare the requested study. Scope of Services
Task 1. Review of Existing Materials
The Team will review all existing available mapping including but not limited to: the Chelmsford Geographic Information System (GIS), Massachusetts GIS, and conduct a site visit to review all existing conditions.
The Team will also review materials provided by the Roberts Field Renovation Project Committee and the Community Development Office including but not limited to a powerpoint prepared by the Roberts Field Renovation Project Committee describing proposed improvements to be included in the Master Plan.
114 TURNPIKE ROAD, SUITE 2C | CHELMSFORD, MASSACHUSETTS 01824 | 617.348.3308 ROBERTS FIELD RENOVATION PROJECT Project #2015190 December 18, 2015
Task 2. Site Analysis/Conditions Assessment and Evaluation
The Team will report on the site conditions including but not limited to: natural features, manmade features, pedestrian amenities, parking, connectivity, existing utilities, signage, fencing, lighting and the existing DPW garage.
This analysis will include plans, graphics, and narratives depicting the strengths and weaknesses for the site.
The narrative will conclude with a professional assessment and an initial determination / recommendation as it pertains to the re-use, expansion, construction, or combination of the above, for the above mentioned site features and facilities from the project Team.
Prepare an initial conceptual improvement plan including a new, versatile playground, walking/running paths, small amphitheater, baseball field, lacrosse/soccer field, greenspace, restroom facilities, fitness area, splash pad, basketball court, surveillance system, preserved habitat areas and trail heads.
Task 3. Meeting and Presentation
The Team will meet with the Town Manager, Town officials, and Committee to present findings of the site analysis, assessment and evaluation, and present conceptual Master Plan showing proposed relocations and new activity nodes/facilities and a conceptual re-use plan of the former DPW garage.
The Team will present the initial conceptual Master Plan at this meeting and collect feedback from those present.
Task 4. Final Master Site Plan
The Team will prepare a final Master Plan based upon the studies and comments collected in Tasks 1-4. The Master Plan will include schematic designs for the restroom facility and all other structures proposed.
The Team will prepare a rough cost estimate to initiate the improvements shown on the Master Plan.
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ROBERTS FIELD RENOVATION PROJECT Project #2015190 December 18, 2015
Schedule
The Team will work together to complete Task 1 within two (2) to four (4) weeks of Notice to Proceed. Task 2 will be prepared within four (4) to six (6) weeks of the completion of Task 1. Task 3 will be scheduled upon completion of Task 2; Task 4 will be completed within six (6) to eight (8) weeks of completion of Task 3. Fee for Services
Fees will be billed on a Time and Materials basis and in accordance with the attached fee schedule. A summary of fees for labor and direct costs are summarized by task in the table below. The estimated total cost for the scope as described in this letter is estimated at an upset fee limit of $18,500 in labor and $1,500 in direct expenses for a total consultant fee of $20,000.
Task Budget
1. Review of Existing Materials $3,500 2. Site Analysis/Conditions Assessment and Evaluation $5,000 3. Meeting $2,000 4. Final Master Site Plan $8,000 Total $18,500
Materials or reimbursable (direct) expenses will be billed at cost plus ten percent. Materials or reimbursable expenses are actual expenditures made by HSH in the interest of the project and include but are not limited to printing, photocopying, delivery charges, postage, research materials, local transportation, and any other expenses incurred in the interest of the project. Reimbursable expenses do not include permit filing fees.
Meetings are budgeted as outlined above; additional meetings, if required, will be billed at the hourly rates shown in the attached rate schedule. Additional team and agency meetings generally cost between $300 and $600 per meeting, depending on the duration of each meeting and the staffing required. All additional meetings will be invoiced on a time and materials basis based solely on hours expended as well as any travel costs.
HSH feels the scope of work and associated fee provided in this proposal is appropriate for this type and size of development in this location and that it will be acceptable to reviewing agencies. However, should the scope of work change either by request of the Client, reviewing agencies, or the
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ROBERTS FIELD RENOVATION PROJECT Project #2015190 December 18, 2015
community, HSH will provide an additional services request for advance review and approval by the Client. Terms
Payment of Services: The project work is billable monthly on a time and materials basis, such that if the hours are not spent, you will not be billed. Invoices are due within thirty (30) days of receipt, regardless of whether or not approvals are granted. Interest of one and one-half percent (1.5%) will be charged per month on unpaid bills after ninety (90) days. If the scope should significantly change or if the schedule is extended past June 30, 2016, we will revise the budget accordingly and resubmit it for your approval.
Termination: Consultant services may be terminated by either party with or without cause upon 10 days advance written notice. Regardless of which party shall effect termination, Client shall, within 30 calendar days of termination, pay HSH for services rendered and all costs incurred up to the time of termination, as well as those costs associated with the termination itself, if any, in accordance with HSH’s then-prevailing labor rates. Upon termination of services and full payment of consultant fees, HSH will release any and all work product related to this contract.
Indemnification: Client and HSH will indemnify and each hold harmless each other’s employees, officers, directors, and subconsultants from and against all claims and actions, including reasonable attorney fees, arising out of or related to damages or injuries to persons or property related or connected to acts of each other or their employees, officers, directors, subconsultants or agents.
Insurance: During the period that services are performed under this Agreement, HSH will maintain the following insurance: (1) Workers Compensation coverage in accordance with the laws of the Commonwealth of Massachusetts; (2) Commercial General Liability with a limit of $1,000,000 per occurrence and a $2,000,000 general aggregate; (3) Non-owned and Hired Automobile Liability coverage with a combined single limit of $1,000,000 and (4) Professional Liability coverage with a $2,000,000 aggregate limit (claims made basis). Client agrees that HSH will not be liable for any loss, damage, or liability arising out of this Agreement beyond the limits of available insurance coverage.
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ROBERTS FIELD RENOVATION PROJECT Project #2015190 December 18, 2015
Approval
Should this proposal be acceptable to you, this letter can serve as a contract by an authorized signature below and returning a copy to us.
Should our understanding of the project be incorrect or incomplete, or should you have any revisions or changes, please contact me directly and we will incorporate them as directed.
Thank you for contacting HSH; we hope we can assist you in obtaining the necessary approvals for this project in an efficient and timely manner.
Sincerely,
Katie Enright, P.E. Thomas Stokes, P.E. Senior Civil Engineer/Project Manager Chief Executive Officer
Approved: Evan Belansky
By: Evan Belansky
Date:
Encl.: Hourly Billing Rates
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ROBERTS FIELD RENOVATION PROJECT Project #2015190 December 18, 2015
Hourly Billing Rates thru June 30, 2016 for Howard Stein Hudson
Project Role Hourly Rate
Senior Engineer/Planner $145 - $190 Engineer/Planner $110 - $150 Junior Engineer/Planner $90 - $125 Graphics/Production $95 - $125 Co-op/Administrative Assistant $70 - $110
Rates subject to annual adjustment on July 1.
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ROBERTS FIELD RENOVATION Qualifications Our engineers and planners collaborate to deliver creative solutions. Qualifications
Howard Stein Hudson (HSH) provides traffic engineering, transportation planning, civil engineering, and public involvement/strategic planning for municipalities and other public agencies, institutions, design and construction firms, developers, corporations, law firms, and environmental consultants. HSH takes a creative and collaborative approach with clients, relying on sound technical, planning, and engineering expertise and combining it with knowledge of community/stakeholder issues and needs. HSH staff understands the often contrasting and complex needs of all parties involved in a project and offer creative problem-solving and innovative options to build consensus.
We are more than engineering experts at HSH – we are the keystone of complex projects. Our tightly integrated relationships with clients and reviewing agencies ensure that sophisticated projects succeed swiftly and efficiently, no matter the scale. Our closely engaged, collaborative approach enables us to provide exceptional project delivery, helping our clients shape the face of Boston and beyond for years to come.
HSH’s multi-disciplinary staff works seamlessly with project teams from conceptual design, environmental permitting, and through construction, providing keen insight into a project’s transportation and site-civil issues and creatively developing mitigation for project impacts. HSH is also adept at managing large, multi-disciplinary teams that require extensive coordination with government entities, abutters, neighborhoods, communities, and other stakeholders. HSH’s planners and engineers continuously upgrade their skills through active participation in workshops, courses, seminars, Webinars, and in-house training sessions to ensure that they keep up-to-date on the latest methodologies and technologies in their respective fields of expertise.
Working with HSH will be Harriman and The Cecil Group who offer full-service architecture, urban design, planning, and landscape architecture services. Harriman and The Cecil Group are both well-established and successful firms with a legacy of providing clients with thoughtful solutions through distinctive design and innovative strategies. The combined entity is a stronger, more flexible and robust firm dedicated to enhancing the built and natural environment. Together, they apply an approach that is based on collaborative teamwork and a commitment to service — an approach verified by the number of repeat clients and an on-time, on-budget track record.
Roberts Field Renovation Project
QUALIFICATIONS |1| ROBERTS FIELD RENOVATION Key Staff Katie Enright, P.E. Associate Project Manager Senior Civil Engineer [email protected]
Katie is an Engineering Project Manager with 17 years of experience in Site/ Civil design. She has a broad knowledge of the technical and procedural aspects of engineering projects, and is responsible for the overseeing and design of a variety of land development projects, submittal, permitting and construction. Katie is a Certified Soil Evaluator in Massachusetts.
Relevant Experience Sonic Drive-In Specialities Winstanley Enterprises LLC – Stoughton, MA Civil Engineering HSH has prepared permit site plans and traffic studies to support the Construction Management Plans development of a new Sonic Restaurant on Washington Street/Route 138 Construction Monitoring and Inspection in Stoughton. The project is located on a previously developed pad site at Peer Reviews the Stoughton Town Center. Design elements include updating the existing Site Design and Permitting drainage system; reestablishing cross traffic between the parcel and the main mall development; and traffic and pedestrian studies. HSH is in the process Site Suitability Assessments of representing the Client in front of the local Zoning Board of Appeals and Planning Board to gain project approvals. Licenses/Registrations Winstanley Parking Lot Expansion Professional Engineer, MA, #46111, Winstanley Enterprises LLC – Chicopee, MA 06/30/2016 HSH prepared a site plan for a new 50-space parking area on Champion Drive at an existing industrial building. Design Elements included grading, Education drainage, lighting and utility relocation for the permitting, and construction University of Massachusetts - Lowell of the parking lot. HSH represented the Client in front of the local Planning Bachelor of Science Civil Engineering, Board for approvals. 1998 Buddhist Temple and Residence St. Michael’s College, Bachelor of Arts, 1998 Better Built Homes – North Chelmsford, MA HSH is in the process of preparing site plans, a Notice of Intent package, and Curb Cut Application for the redevelopment of a single-family residence into a small Buddist Temple and Residence. Design elements included construction of a building addition and parking area within a flood plain; the design of stormwater management system; a new curb cut on State Highway 3A/Tyngsboro Road; and new utility connections. HSH will be representing the Client at the local Planning Board and Conservation Commissions to gain project approvals. 241 Littleton Road Cafe 12 Pennsylvania Trust LLC – Chelmsford, MA
HSH prepared site plans, a Notice of Intent package, and Curb Cut Application for the development of a fast food restaurant. Design elements included work within a buffer zone of a bordering vegetated wetland; grading; a stormwater management system; and curb cut onto State highway Route 110. HSH represented the Client at the local Planning Board and Conservation Commission to obtain local approvals. Katie Enright, P.E.
Kent Cottage Office Building Redevelopment Evotext – Burlington, MA
HSH is in the process of preparing site plans and applications to the local Planning Board and Conservation Commission for the redevelopment of the Kent Cottage on Middlesex Turnpike. Design elements include working within limitations associated with the buffer zone of a bordering vegetated wetland and riverfront areas on site. The project includes the redevelopment of an existing structure; a building addition; parking for 45 vehicles; a stormwater management system; access; and utilities. HSH will be representing the Client in front of the local Planning Board and Conservation Commissions to gain project approvals. Salad Bowl Farms Greenhouse Salad Bowl Farms LLC – Devens, MA
HSH is preparing site plans for the development of a 5-acre greenhouse on 14.5 undeveloped acres. Design elements include grading associated with a 5-acre building; a rainwater harvesting system for capturing the roof top runoff; a Title 5 compliant septic system; proposed parking; loading; and a stormwater management system design. HSH will represent the Client in front of the Devens Enterprise Commission to gain local approvals. Chelmsford Public Library Carriage House Chelmsford Public Library Trustees – Chelmsford, MA
HSH is in the process of preparing site plans for the development of a Carriage House and employee parking lot on a portion of the Main Library. Design elements include conceptual project development; work within the buffer zone of a bordering vegetated wetland; existing drainage relocation; and design of a new stormmwater management system. HSH will represent the Library Trustees at the local Planning Board and Conservation Commission to gain local project approvals. HSH prepared multiple conceptual development options and presented to the Library Trustees and Permanent Building Committee to determine the option that best fit the needs of the community. HSH worked with the town offices to facilitate the project survey; reviewed on-site drainage; completed soil testing for the new drainage design; and prepared site plans and a Notice of Intent for submission to the local authorities for project review and approvals.
Prior to joining HSH, Katie’s portfolio includes: Chelmsford Town Center Winstanley Enterprises LLC – Chelmsford, MA
Katie was the Project Manager/Project Engineer for the redevelopment of a 60,000sf shopping center in Chelmsford Center. Her duties included preparing permit site plans and supplemental data for submission to the Chelmsford Planning Board, Board of Appeals and Conservation Commission. The project included redevelopment within a riverfront area and wetland buffer zone. Hannah Giovannucci Civil Engineer [email protected]
As a former intern with MassDOT, Hannah brings her knowledge of the agency’s expectations to deliver results. Hannah is also experienced with municipal and private projects. As a civil engineer with the firm, she is involved in all processes of design; preparing engineering plans; collecting field data; and composing reports. Her designs provide a “Complete Streets” approach – accommodating all modes of transportation.
Relevant Experience Sonic Drive-In Winstanley Enterprises LLC – Stoughton, MA
Specialities The Sonic Drive-In is proposed on a pad site at Stoughton Town Center Plaza in place of a vacant restaurant building. The proposed restaurant Civil Engineering will aesthetically revitalize the Plaza, and improve access through the main Site Plan Development development and along the right of way. Elements of design include a new AutoCAD Civil 3D building; updated existing drainage system; proposed utility connections; AutoTurn and improved site access. Hannah assisted in preparing the site design HydroCAD plans; grease trap design; and incorporation of design changes in preparation Microsoft Office for ongoing hearings with the Zoning Board of Appeals and Planning Board. Data Collection AutoFair Main Site and Inventory Lot AutoFair, LLC – Chelmsford, MA Licenses/Registrations HSH was hired to provide construction administration and update Engineer in Training (EIT) Certification permit drawings for this auto sales and inventory redevelopment project. OSHA 10 Certification Hannah identified design changes required to conform to updated building architectural and utility plans, and fused construction documents for the Education main site and the abutting inventory lot. University of Massachusetts Amherst, Buddhist Temple and Residence Bachelor of Science, Civil Engineering, Better Built Homes – Chelmsford, MA 2012 HSH prepared applications, site plans, and stormwater management reports for this two-story, 6,400sf addition to a residential house currently under Professional Affiliations construction. The building will be used as a Buddhist Temple, community Member, American Society of Civil gathering center, and a residence for monks. The project site is in floodplain, Engineers (ASCE) creating design challenges for grading and stormwater management. HSH permitted this project through the Planning Board and Conservation Commission, and coordination with the Department of Transportation is currently underway for access. Hannah offered compensatory flood storage analysis for disturbed soils within the FEMA Flood Zone. Chelmsford Public Library Carriage House Chelmsford Public Library Trustees – Chelmsford, MA
HSH completed the design for the development of a Carriage House and employee parking lot for the Main Library. The project is sensitively located within a buffer zone of bordering vegetated wetland. Hannah developed survey based on existing town records and historical data. She then assisted in the design of the grading of the site; site access; utility relocation; and stormwater system analysis and design. Hannah prepared the site plan and the Notice of Intent package. HSH received approval before the Town Planning Board and Conservation Commission. Hannah Giovannucci
Salad Bowl Farms Greenhouse Salad Bowl Farms LLC – Devens, MA
HSH prepared applications, site plans, and stormwater management reports for this 221,000sf greenhouse currently under construction – the first of its kind in the United States. HSH permitted this project through the Devens Enterprise Commission, as well as permitting access through the Shirley, MA Board of Selectmen. This large, flat, industrial use on an undeveloped, sloping site with residential abutters created design challenges for visibility, topography, lighting, landscaping, stormwater management, truck traffic, and site layout which were overcome through creative and sensitive designs, and discussions with abutters. Hannah provided cut-fill analysis of the site. Single-Family Home Permitting Birchwood Construction Company – Chelmsford, MA
The proposed single family home is located within the buffer zone of bordering vegetated wetland and riverfront. Hannah assisted in the site design related to grading, drainage, utility connections, and access. She also prepared the Notice of Intent package. The permitting process was approved through the Zoning Board of Appeals and Conservation Commission. Barnum Road Historical Renovation and Redevelopment Peter Ianuzzi – Devens, MA
HSH is in the process of preparing site plans for a proposed new office building and the historical renovation of three former WWII buildings converted into office space. A portion of the site is located within the buffer zone of bordering vegetated wetland. Hannah is assisting in the ongoing site plan preparation and the design of site access, grading, stormwater system, and utility connections. The design will go in front of the Devens Enterprise Commission to gain local approval. Intergra Companies Building and Parking Expansion Senate Construction – Devens, MA
Hannah prepared the site plans for this 40,500sf warehouse and office addition to an existing industrial building. HSH prepared applications, site plans, and stormwater management reports for this project, and is currently permitting it through the Devens Enterprise Commission. The expansion includes a loading dock, expanded parking field, and improved stormwater management system including Low Impact Development (LID) techniques. Design challenges include allowing the continual use of the existing facility, which was overcome through the proposal of a phased construction plan. Dane LaBonte, EIT Civil Engineer [email protected]
Dane is a Civil Engineer with over six years of experience in land development including commercial, residential, and mixed uses in urban, suburban, and rural settings throughout New England.
Relevant Experience EvoText Office & Historic Structure Reuse EvoText – Burlington, MA
Dane is the Project Engineer for this two-story 8,000 square foot addition to the historic Kent Cottage on Middlesex Turnpike to be used as an office for educational software company EvoText. The project site is surrounded by Specialities wetlands and riverfront areas, creating design challenges for topography, stormwater management, and environmental buffers. HSH prepared AutoCAD Civil 3D 2014 applications, site plans, and stormwater management reports and is HydroCAD permitting through the Planning Board and Conservation Commission. ArcGIS AGi31 Lighting Design Software Salad Bowl Farms Greenhouse AutoTurn Salad Bowl Farms – Devens, MA Microsoft Office Dane is the Project Engineer for this 221,000 square foot greenhouse currently under construction – the first of its kind in the United States. HSH Licenses/Registrations prepared applications, site plans, and stormwater management reports and permitted this project through the Devens Enterprise Commission, as well as Engineer in Training, MA permitting access through the Shirley, MA Board of Selectmen. This large, flat industrial use on an undeveloped, sloping site with residential abutters Education created design challenges for visibility, topography, lighting, landscaping, stormwater management, truck traffic, and site layout which were overcome Northeastern University, Bachelor of through creative and sensitive designs, and discussions with abutters. Science, Civil and Environmental Engineering, 2009 Buddhist Temple and Residence Better Built Homes – Chelmsford, MA
Professional Affiliations Dane is the Project Engineer for this two-story 6,400 sf addition to a Member, Boston Society of Civil Engineers residential house currently under construction, to be used as a Buddhist Section (BSCES) Temple, community gathering center, and a residence for monks. The project Member, Transportation & Development site is in floodplain creating design challenges for grading and stormwater Institute (T&DI) management. HSH permitted this project through the Planning Board Vice President, Northeastern University and Conservation Commission, and coordination with the Department of Civil Engineering Alumni Organization Transportation is currently underway for access. (NUCEAO) Self-Storage Facility Arenhall, LLC – Wellesley, MA
Dane is the Project Engineer for this three-story 100,000 sf self-storage facility on a redevelopment site of a former car wash for which HSH is currently preparing applications, site plans, and a stormwater management system. The site is constrained by encroaching wetlands and existing access to be maintained through the subject site to an abutting property. These challenges are being overcome through creative grading and drainage designs and stormwater management solutions, as well as coordination with the abutting property to ensure all parties are satisfied. This project has already been permitted with the Planning Board as a Community Enhancement Dane LaBonte, EIT and Overlay District project, and will be permitted through the Conservation Commission and Planning Board. Intergra Companies Expansion Senate Construction Corporation – Devens, MA
Dane is the Project Engineer for this 40,500 sf warehouse and office addition to an existing industrial building which is currently being permitted through the Devens Enterprise Commission. The expansion includes a loading dock, expanded parking field, and improved stormwater management system including Low Impact Development (LID) techniques. Design challenges include allowing the continual use of the existing facility, which was overcome through the proposal of a phased construction plan.
Prior to joining HSH, Dane’s experience includes: As a senior design engineer at Bohler Engineering, Dane was responsible for: ■■ Commercial, residential, and mixed use land development design and permitting in New England. Extensive experience with banks and quick service restaurants. Experience with big box retail, pharmacy, gas stations, grocery in urban, suburban, and rural settings.
Awards
Boston Society of Civil Engineers Desmond Fitzgerald Award Judy L. Johnson, AIA, LEED AP BD+C Principal, Architect
Judy L. Johnson, AIA LEED AP BD+C, is a principal and architect at Harriman in Portland, Maine with 34 years of experience and currently leads Harriman’s Portland Studio. This studio focuses on design excellence of a wide range of project types including educational, hospitality, governmental, institutional, healthcare, corporate, and recreational facilities. As a LEED Accredited Professional Judy has most recently focused on meeting the 2030 challenge to reduce the carbon footprint in building design. Judy is also a member of the AIA+2030 national advisory board. As an architect and a principal, Judy takes a leadership role in guiding clients, the design team and constructors through the process leading to innovative sustainable design strategies and measures. Judy is responsible for numerous LEED Certified projects including the LEED Platinum Certification for the TD Bank Call Center. She has facilitated many design and programming meetings, as well as design charrettes for public process EDUCATION projects. Virginia Polytechnic Institute and State University Judy has successfully led the team on many of Harriman’s most significant projects Bachelor of Architecture which include a variety of project types. The key to her success is that she listens to her clients and works well with her project team to bring the client’s expectations to REGISTRATIONS life. ME, NH, VT, MA, CT, RI, NY, VA, GA NCARB Certification
RELEVANT EXPERIENCE: ACCREDITATION Leadership in Energy and Environmental Dominican Building – Lewiston, Maine Design Accredited Professional Building Mixed Use Development Renovation Design & Construction (LEED AP BD+C)
City of Bangor – Bangor, Maine AFFILIATIONS New Waterfront Amphitheater American Institute of Architects American Institute of Architects, State of Maine, Bureau of General Services – Augusta, Maine Maine Chapter, Board of Directors, Union Street Renovation, Phase 2 | Maine State Cultural Building, Exterior Facade Immediate Past President Analysis | Parapet Renovation | Exterior Door Replacement | Office of Information Technology and Maine Revenue Services Relocation Study American Institute of Architects New England Board of Directors, Vice President City of Presque Isle – Presque Isle, Maine New Community Center AIA +2030 National Advisory Board, Member Androscoggin County Courthouse – Auburn, Maine Portland Society of Architects, Building Space Study | Window Replacement | Interior Design | Facility Study Advocacy Committee Portsmouth Naval Shipyard – Kittery, Maine U.S. Green Building Council P282, Addition to Historically Significant Building 170 | Addition and Renovations to Maine Chapter, Member Building 29 DESIGN JURIES Eastern New York AIA – 2012 Downtown Auburn Transportation Center – Auburn, Maine Potomac Valley AIA – 2011 New Bus Station University of Maine, Student Exhibit-2011 Masonry Institute of Tennessee Design 280 Fore Street Office Building*– Portland, Maine Awards – 2010 (Winner of 2006 Associated Constructor’s of Maine – Build Maine Award) SPEAKING Pineland Campus* – New Gloucester, Maine AIA Maine +2030 Professional Series, Renovation | Restoration to 17 Buildings Moderator (10 sessions) Potamac Valley AIA, Keynote *Projects designed by Judy L. Johnson, AIA, prior to joining Harriman. . Christopher S. Carroll, AIA, LEED AP Architect
Christopher S. Carroll has more than 20 years experience including work in commercial, healthcare, public and private schools and historic buildings. He has broad experience including all phases of design including pre-design feasibility studies, schematic planning, building, life safety and barrier-free design code research, construction administration.
Additionally, Chris has previous general contracting experience delivering hisown design-build projects. He has led teams in design and construction document production. His expertise is gathered from a focus on planning, design and detailing in a wide variety of building and construction types and materials.
EDUCATION RELEVANT EXPERIENCE: Boston Architectural Center Bachelor of Architecture City of Presque Isle – Presque Isle, Maine New Community Center University of New Hampshire Bachelor of Fine Arts City of Biddeford* – Biddeford, Maine Biddeford Pool Feasibility Study | Boathouse Garage REGISTRATIONS Lepage Bakeries – Presque Isle, Maine ME, MA Renovation NCARB Certification
Lepage Bakeries – Waldoboro, Maine ACCREDITATION Renovation Leadership in Energy and Environmental Design Accredited Professional (LEED AP) Androscoggin County Courthouse – Auburn, Maine Gutter, Cornice Repair AFFILIATIONS J. F. Kennedy Middle School* – Watertown, Massachusetts American Institute of Architects Renovation American Institute of Architects, Beverly Hannah Middle School* – Beverly, Massachusetts Maine Chapter Renovation Concept Design Buxton Planning Board Member Weymouth High School* – Weymouth, Massachusetts Heart of Biddeford, Biddeford Maine Addition and Renovation Concept Design Downtown Master Plan Steering Committee Member Lawrence High School* – Lawrence, Massachusetts Design Committee Member Feasibility Study | New 3,000-Student School which includes a 35,000 sq. ft. Field House, a 1,200 sf seat Performing Arts Center, and a 20,000 sq. ft. Library Honors and Awards Committee, Boston Architectural College Lawrence Lorenz Elementary School* – Lawrence, Massachusetts Exterior Wall, Roof and Window Renovations
Hammond School* – Columbia, South Carolina New 250-Seat Theater | New Gymnasium
*Experience prior to joining Harriman. Alison LeFlore Urban Planner
Alison LeFlore is focused on incorporating sustainability and equity into the general urban planning practice. Her background includes work for private consultants and municipalities. Before joining The Cecil Group in 2015, Ms. LeFlore wasthe Conservation Agent/Planner for the Town of Chelmsford, Massachusetts where she also served as GIS Manager. Ms. LeFlore’s professional expertise includes urban planning, land use policy and zoning, historic preservation, sustainability, open space planning, and community outreach and engagement. She also has experience completing greenhouse gas inventories, developing surveys, and providing technical assistance to communities.
RELEVANT EXPERIENCE: EDUCATION Burlington Master Plan – Burlington, Massachusetts Master of Art in Urban and Environmental Ms. LeFlore is working closely with town staff and the steering committee to develop the Policy and Planning Town of Burlington’s first comprehensive master plan in two decades. The Cecil Group is Tufts University working with the town using a phased approach to the various elements, including housing, demographics and diversity, natural resources and open space, and cultural resources. The Bachelor of Science in Environmental plan balances the need for continued economic development and enhancing existing single Policy and Development family neighborhoods. AFFILIATIONS Cape Cod Canal Regional Transportation Study – Warcham, Sandwich, Bourne and Secretary, America Planning Association, Plymouth, Massachusetts Massachusetts Chapter The Cecil Group is supporting the project team by developing the public involvement plan and leading community outreach.
Stratford Coastal Resiliency Plan– Stratford, Connecticut The Cecil Group is supporting the project team with the review and suitability assessment of adaptation options in relation to the interaction between the land-use, future sea-level rise scenarios, and different probability flood events.
Tewksbury Town Center Master Plan – Tewksbury, Massachusetts This master planning process for Tewksbury’s Town Center focuses on transportation improvements, expanded green space, streetscape improvements, and creating an active Town Common. The community’s input has been paramount to the project and outreach has occurred at interactive public workshops and through social media platforms.
Quinsigamond Community College Site Selection Program– Worcester, Massachusetts Working with stakeholders from two of the College’s sub-regions, The Cecil Group developed a model for off-campus education delivery and recommended an internal review process by which Quinsigamond Community College can evaluate various opportunities.
Rethink Paradise: West Palm Beach Sustainability Action Plan* – West Palm Beach, Florida West Palm Beach’s Sustainability Action Plan creates a vision and framework for a sustainable community that balances human and environmental needs. The plan includes a Greenhouse Gas Inventory that includes both City Facilities and Operations and community emissions.
RVA Green: A Roadmap to Sustainability* – Richmond, Virginia RVA Green is the City of Richmond’s first sustainability master plan. Working with the Richmond Sustainability Office and numerous stakeholder groups, Ms. LeFlore coordinated the effort to analyze existing conditions and programs and develop a robust sustainability plan. The plan calls for annual reporting and includes criteria for evaluating progress. Steven G. Cecil AIA ASLA Principal, Landscape Architect
As the founding principal of The Cecil Group, Inc., Mr. Cecil brings over twenty- five years of professional experience to the firm, including urban design, planning, landscape architecture, and architecture projects throughout the United States and abroad. His practice brings creative solutions to planning and design challenges that are attentive to their cultural, environmental and community context.
Mr. Cecil brings his commitment and special skills in community participation as a dimension of many successful planning and design projects. Prior to forming The Cecil Group, he was a founding principal of Cecil & Rizvi, Inc. and served as Director of Urban Design and Landscape Architecture at both CBT Architects and SOM/Boston. Mr. Cecil’s academic contributions have included teaching assignments in both the urban design and urban planning programs at Harvard’s Graduate School of Design. EDUCATION Mr. Cecil served as the Principal-in-Charge or Project Director for the following Master of Architecture selected projects relevant to this assignment: and Urban Design University of Washington
RELEVANT EXPERIENCE: Bachelor of Arts in Economics and Philosophy MDC Landing, Watertown Square – Watertown, Massachusetts Trinity College, Connecticut Site design and landscape architecture in coordination with the MDC and Watertown for the design of improvements to a park along the Charles River Basin area in Watertown Square. REGISTRATIONS Improvements include the siting of three local war monuments, streetscape enhancement, MA, CT, RI lighting, and connections to the Charles River bank. Materials and character comply with ele- NCARB ments suggested in the Watertown Square Downtown Master Plan. AFFILIATIONS Former Lawrence Mills Site Development – Lowell, Massachusetts American Institute of Architects Provided urban design, site design, and landscape architecture services to the Massachusetts Division of Capital Asset Management to support the adapted redevelopment of the former Boston Society of Architects mills. Included a linear park, a playground design, an interpretation of the historic power former Treasurer and Commissioner canal system, and infrastructure support for a housing and educational program that involved of Urban Design coordination of a private developer and the University of Massachusetts. Boston Society of Landscape Architects Amherst Kendrick Park– Amherst, Massachusetts The Cecil Group developed a schematic site plan for Kendrick Park in Amherst, Massachusetts. National Trust for Historic Preservation The design services involved the development of a program of requirements for the park, three alternative site plans and preliminary cost estimates. The alternative site plans were reviewed by the Town of Amherst through a series of public meetings and refined through this process to arrive at the schematic site plan.
Salem Winter Island Park Master Plan – Salem, Massachusetts Developed a master plan to help the city achieve its goals of energizing and guiding the successful renovation and redevelopment of Winter Island in order to enhance its unique natural resources, preserve its historically significant properties, increase the public’s access and enjoyment and enable it to operate in a financially sustainable manner.
Nahant Gateway Park – Nahant, Massachusetts Landscape design and architecture for a war memorial on a small, prominent and historic parcel in the Nahant town center. Developed to create a focal feature to celebrate and commemorate the war efforts of town members. ROBERTS FIELD RENOVATION Relevant Project Experience Chelmsford Public Library Carriage House Chelmsford Public Library Chelmsford, Massachusetts
HSH prepared site plans for the development of a Carriage House and Project Status employee parking lot on a portion of the Main Library property. Design Permitted elements included conceptual project development with the Department of Public Works, the Permanent Building Committee and the Library HSH Services Trustees. The project required approvals from the Planning Board for • Civil Engineering modification of Site Plan and Special Permits and the Conservation Commission for work within the buffer zone of a bordering vegetated wetland. The project also required relocation of existing drainage and design of a new, phased, stormmwater management system. HSH represented the Library Trustees at the local Planning Board and Conservation Commission to gain local project approvals. HSH prepared multiple conceptual development options and presented to the Library Trustees and Permanent Building Committee to determine the option that best fit the needs of the community.
HSH worked with the town offices to facilitate the project survey; reviewed on-site drainage; completed soil testing for the new drainage design; and prepared Site Plans and a Notice of Intent for submission to the local authorities for project review and approvals. BORDER STREET
SARATOGA STREET
MERIDIAN STREET
Central Square Renovation Boston Transportation Department East Boston, Massachusetts
HSH is working with the Boston Transportation Department, Parks Project Status and Recreation Department, Public Works Department and the Boston In Construction Water and Sewer Commission on the design of roadway, drainage and streetscape improvements in Central Square as part of an overall HSH Services revitalization. Our multi-disciplinary team includes survey, public • Civil Engineering involvement, roadway design, signal design, stormwater management, • Transportation Planning urban design, and landscape architecture. • Complete Streets Design The “Complete Streets” project will: • Traffic Engineering • Provide bike accommodations and reorganize traffic to improve • Construction Phase Services flow and create a safer environment for cyclists;
• Shorten pedestrian crossings by narrowing wide streets around the park;
• Expand the park and widen sidewalks reclaiming more space for pedestrian use;
• Include green stormwater infrastructure elements such as permeable paving and infiltration trenches; and
• Provide back-in angel parking; which is safer than head-in angle parking.
The Project was selected as a pilot project for BWSC to evaluate green infrastructure. Some of the elements incorporated into the project include, porous cement, porous asphalt, permeable pavers, and stormwater infiltration systems. Fisher Hill Reservoir Park Town of Brookline Brookline, Massachusetts
The proposed Fisher Hill Reservoir Park involves the reuse of an Project Status existing midblock parcel located on Fisher Avenue in Brookline that In Construction was once a reservoir servicing the Metropolitan District Commission’s (subsequently MWRA) Southern High Service Area. The site will be HSH Services developed into a park with a multiuse athletic field and will consist of • Stormwater Management 10 acres of green space. • Utility Design HSH designed a stormwater management system in accordance with • Existing Conditions Traffic Analysis the Massachusetts Stormwater Handbook incorporating a combination • Construction Oversight of best management practices (BMPs). The BMPs used in this project include:
• Water quality swale and a subsurface level spreader
• Bioretention area for water quality treatment and recharge
• Underdrain systems and subsurface detention system for stormwater volume control.
The system detains and treats stormwater runoff while providing measures to address potential erosion of the steep side-slopes of the former reservoir.
HSH also led the traffic existing conditions analysis of the study area, concluding that the study area network adequately serves the current vehicular volumes and will continue to do so once the park is in use. THE CECIL GROUP PROJECT EXPERIENCE
The Cecil Group A Vision for Center Village Chelmsford, Massachusetts Project Type: Visioning The Cecil Group developed a vision Client: for Chelmsford’s Center Village Town of Chelmsford that showcases the Town’s history and culture and helps prioritize and take advantage of the Town’s unique downtown experience. A center point of the vision is Beaver Brook. Beaver Brook was essentially forgotten as the reason for the settlement of the Town in 1652. The Vision renews that relationship in modern terms while increasing connectivity through the town center with the installation of a public walkway along the river. Three key elements of the vision that are designed to reposition the center include: rediscovering Beaver Brook as a natural resource that enhances the downtown experience, adding amenities and wayfinding signage that make the Center more accessible and comfortable, and a parking strategy for sharing CHELMSFORDA Vision for Center Village and improving the places to park. A poster, 3D plans, and diagrammatic brook wAlk The Beaver Brook Walk is planned to extend from the Bartlett Wood Lot on Acton Road to the Bruce Freeman Rail Trail to Sum- mer Street. There are three major sections, and four street cross- illustrations helped convey the ideas ings proposed for the Walk. Construction of the complete pathway will require the agreement of the property owners along the Brook.
The western most section is a Forest Path winding its way through the edge of the Bartlett Wood Lot. This section is pro- and build public support for the effort. posed to include a crossing of the Brook to connect to the Bruce Fletcher St Freeman Rail Trail and links eastward across other private prop- erty.
The next section is the Hardscape Path, so named because it links through the built section of the Village. This has the most complex implementation, and yet the most potential for the great- Eastern Bank est impact on the vision. The concept is to create a recognizable water feature within Central Square. pedestriAn loops The eastern most section is the Wetland Path passing through North Rd Bruce Freeman Rail Trail the vegetated wetland. The wetland is rimmed with trees centered The path of the Brook Walk allowsFletcher St for links connecting the path- on an open swamp predominantly vegetated with reeds where the way by way of loops on the Bruce Freeman Rail Trail and roads
Brook is controlled in a defined channel. This section is proposed providing different lengthsNorth Rd and directions for walking and biking. to be constructed as a boardwalk placed on pile foundations to New and improve sidewalks and crosswalks on map: reduce impacts to the wetland resources. Town
Westford St Office Pedestrian Loop L1 Chelmsford St Dutton Littleton Rd House Cyclery Billerica Rd CVS L3 L2
Penham
Park Acton Rd
Boston Rd Westford St Center for the Arts
Unitarian Church Info Episcopal Kiosk Church Chelmsford St
Littleton Rd
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Odd Gingerale Fellows Plaza
Fish bones rook Walk r B eave Dunkin’ B alk Donuts W Bruce Freeman Rail Trail Mobil Brook ver a CVS Be
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Winstanley Pedestrian Loop signAge And wAyfinding Pedestrian Loop By utilizing a system of gateways, signage and streetscape ele- ments, a town can enhance its legibility by visitors. At the same Library time, the signage can be used as a form of branding for Center Village and the Town.
Route 495
Penham Park
Information Center for Main Street P P Parking the Arts
Visitor Information
Visitor Information
Brook Walk Penham Park Rail Trail
Chelmsford
Beaver Brook Walk Pedestrian Access A Place to Park Beaver Brook is a key natural resource coursing west to east through Central Square is a historical intersection in the regional road system that The three problems with parking in Center Village are that parking spaces Center Village. It was once dammed for power, supporting saw and grist now connects four state highways in a complex of busy intersections. are not distributed where the demand exists, walking access to and from mills. After industrial use of the stream ended in the 20th century, the stream These intersections were recently improved for better flow, but require public parking is difficult, and there is a lack of signs for motorists to was placed in a culvert and fenced off from the public ways, disappearing improved pedestrian access. Older sidewalks requiring maintenance find public parking. The vision addresses these problems by increasing from the common view. and a lack of sidewalks in sections such as around the library leave the the connectivity to parking with new pedestrian routes and signs, impression that pedestrians are not a first consideration. and by increasing the amount of public parking. New parking lots are This vision imagines the reemergence of Beaver Brook as a natural resource conceived of at the old Fire Station site and in rearranging and adjusting balanced with and enhancing the urban environment within Center Village. Better sidewalks, strategically-located crossings for roads, and new links the management of privately owned parking adjacent to the Rail Trail for The visibility of the brook is enhanced, allowing people to reconnect to created by the Brook Walk (shown below) would refocus the village’s efficient land use. The vision includes new on-street parking as well, with the brook along its meandering form, such as using railings shown below. pedestrian walkability. By adding more bicycle racks, the center could 27 spaces on Chelmsford Street and 10 spaces on Boston Road. With This will be accomplished by removing buildings and structures blocking also be made more attractive for more people to use bicycles to get to increased access, better wayfinding and signage, and more options for views to the stream and by laying out a path way along the brook linked and stop in the Village rather than just ride through. public parking, Center Village will be able to move forward economically. to the public ways to Central Square and the Bruce Freeman Rail Trail.
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18 Public 3 Town Office 39 Public 4 2 2 NewCVS Street 39 10
Chelmsford St 3 Littleton Rd Billerica Rd 114 Shared Parking 4 7 New Street 12 5
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94 Library
Rendering of the intersection of the Brook Walk and Central Square, Rendering of the Brook Walk to the east of Centeral Square, showing the Map of public parking in Center Village, including the proposed additional showing the path cutting through the non-historic annex of the Odd Fellows new pedestrian bridge between the public parking lot behind Sovereign parking on- and off-street. Hall and the property on the far side of the street, thereby daylighting Bank and the parking lot behind Fishbones. Beaver Brook.
The Cecil Group Nelson\Nygaard For more information, contact Evan Belansky, Town of Chelmsford Community Development Director, [email protected], 978-250-5247 5 November 2013 THE CECIL GROUP PROJECT EXPERIENCE
The Cecil Group Amherst Kendrick Park Schematic Design Amherst, Massachusetts Project Type: Landscape Design Kendrick Park, located on a block of Client: land near Amherst’s Town Center, was Town of Amherst carved out through a series of gradual acquisitions of private parcels that were subsequently converted into unified public ownership through a trust created for this purpose.
The Cecil Group provided visioning and design services for the development of a schematic site plan for Kendrick Park. Once completed, the Park will be bounded by North Pleasant Street, Triangle Street and East Pleasant Street, and will be entirely devoted to civic open space.
The design services included development of program requirements for the park, three alternative site plans, and preliminary cost estimates. The alternative site plans were reviewed by the Town of Amherst through a series of public meetings and refined through this process to arrive at the preferred schematic site plan.
The preferred alternative emphasizes a unique urban green space that forms an integral and exciting part of a vital downtown. It creates a beautiful and vibrant destination where all are welcome. A sense of a planted, verdant place provides the dominant image of the park, with distinctive features and pockets for organized and passive activities and small-scale special events. THE CECIL GROUP PROJECT EXPERIENCE
The Cecil Group Salem Winter Island Park Master Plan Salem, Massachusetts Project Type: Master Plan, Landscape Design The Cecil Group developed a Master Client: Plan to help the City of Salem achieve City of Salem its goals of energizing and guiding the successful renovation and redevelopment of Winter Island Park. The proposed park design helps to enhance Winter Island’s unique natural resources, pre- serves its historically significant proper- ties, increases the public’s access to and enjoyment of the park, and enables the park to operate in a fiscally sustainable manner. The Master Plan incorporates low impact design to minimize paving and erosion and preserve shoreline edges, and includes learning spaces such as an interpretive trail and an outdoor amphi- theater and stage for public educational and cultural programs. A significant public participation program was un- dertaken as part of the master planning process in order to respond to resident and stakeholder suggestions and concerns and to help build public consensus for programming elements. THE CECIL GROUP PROJECT EXPERIENCE
The Cecil Group Watertown Square Streetscape and Landscape Improvements Project Type: Revised Urban Renewal Plan Watertown, Massachusetts
Client: The Cecil Group led the master plan- Town of Watertown ning effort to create a more attractive space and enhance the environment for pedestrians and cyclists. The plan directed the phased reconfiguration of the congested intersection that domi- nates the town center. Improvements to the streetscape and open space in the square were designed and implemented subsequently. A new gateway connec- tion to the Charles River open space system was also designed by the Cecil Group and has been completed, creating an enhanced gateway into the Town’s traditional center. HARRIMAN PROJECT EXPERIENCE
WESTBROOK MIDDLE SCHOOL SITE DESIGN AND ATHLETIC FIELDS FOR NEW 600-STUDENT SCHOOL Westbrook, Maine
Tucked down a slope away from the road, this new middle school is sited to help maintain the rural nature of the area and is oriented to maximize solar heat gain and daylighting.
Athletic fields which serve both the school district and community include soccer, football, baseball and softball. Each field is equipped with automated irrigation systems that include rain gauge and satellite controller technology.
An on-site trail system is metered to provide additional recreational and fitness opportunities. The trail is master planned to access the adjacent regional trail systems that extend for many miles along public lands. Vehicular and pedestrian access for the community auditorium is controlled and separate from the bus loop, parent drop-off and service access.
Wide sidewalks and generously sized plaza areas allow for pedestrian circulation. All pedestrian crossings are well marked and have raised tables to identify function. HARRIMAN PROJECT EXPERIENCE
CHEVERUS HIGH SCHOOL ADDITIONS AND RENOVATIONS Portland, Maine
As a result of a master plan Harriman developed for this Catholic high school to help transition from an all-boys high school to co-ed enrollment and to accommodate for future growth, phased additions and renovations were recommended.
Two earlier phases renovated an existing residence hall into additional classroom space and new art rooms.
Phase three, the most ambitious part of the master plan, added a new 1,000-seat gymnasium, indoor running track, and men’s and women’s lockers.
Additional athletic fields and tennis courts were provided on a 7-acre site, a short distance away, as well as new parking at the main campus.
Future improvements will include adding a new cafeteria, kitchen and fitness rooms; relocating and expanding the library along with computer labs; relocating and expanding the music rooms in the former residence hall; and renovating the former gymnasium into an auditorium.
33,439-sq.-ft. renovation
Client contact: Michael Komich, Business Manager 267 Ocean Avenue, Portland, Maine 04103 207.774.6238 HARRIMAN PROJECT EXPERIENCE
UNIVERSITY OF MAINE AT PRESQUE ISLE CAROLINE D. GENTILE HALL Presque Isle, Maine
Health and wellness is emphasized in the design of this new 42,000-sq.-ft. recreational facility for this northern Maine college campus, also available for community use.
The facility houses a 25-yard competition swimming pool, a new gymnasium, elevated running track, 30-foot high climbing wall and bouldering area, a 3,500-sq.-ft. fitness facility, and classroom space. Family locker rooms as well as men’s and women’s locker rooms are located below the fitness center.
Additional classrooms, an aerobic center, and administration offices are planned for future expansion of the facility.
*Project designed by Judy L. Johnson, AIA prior to joining Harriman. HARRIMAN PROJECT EXPERIENCE
FRYEBURG ACADEMY HARVEY DOW GIBSON ATHLETIC FACILITY Fryeburg, Maine
After fire destroyed the 50-year-old Gibson Gymnasium, an original Harriman-designed building, the firm was commissioned to design a new athletic facility that would more than triple in size the original building.
The 22,000-sq.-ft. field house is the centerpiece of the design and includes a running track, three full-size basketball courts, a multipurpose court for tennis, volleyball and wresting, as well as seating for 800 people.
The first floor includes new men’s and women’s locker rooms, a training room, athletic storage and administrative offices.
The second floor houses a practice wrestling room and a fully equipped fitness center.
A new 9-acre natural turf athletic complex was created in a wooded setting adjacent to the main campus, including a soccer field, a softball field overlain with a soccer/field hockey field, a small parking lot, and a small maintenance/irrigation building. Future plans include tennis courts, a concession/ toilet building, and expanded parking. State and town storm water management permits were obtained by use of small vegetated treatment basins placed around the perimeter of the site. 45,000 sq. ft.
Client contact: Harvey Nichols 207.935.2001 HARRIMAN PROJECT EXPERIENCE
CITY OF PRESQUE ISLE COMMUNITY CENTER Presque Isle, Maine
Program Legend Gymnasium Teen Room Office Senior Room Teen Room Harriman was approached by the City of Presque Isle to 1358 SF Senior Room Multi-Purpose 1 1476 SF Multi-Purpose 2 1492 SF Kitchen Multi-Purpose 2 367 SF Offices create a new community center for the town which would be Kitchen
Lobby 1783 SF innovative, contextually appropriate, and become a beacon of
Admin 796 SF public engagement for the city.
Office 135 SF
Office Womens Lockers 184 SF 384 SF CL 61 SF The project is located in a central site within the city and Jan. CL Gym 70 SF 12346 SF 145 SF
Storage Womens 936 SF 359 SF includes a new 30,000 s.f. recreation center, with a gymnasium, indoor walking track, teen center, senior center, and art Mens 217 SF Multi-Purpose 1 1508 SF center. In conjunction with the community center Harriman Mens Lockers 383 SF
Mech. also created a new outdoor swimming pool and pool house. 108 SF Harriman developed a building and master plan in which all of these programs and activities worked together in a cohesive PRESQUE ISLE COMMUNITY CENTER Add Alternate 4 - Floor Plan 11/07/14 and supportive manner. The design of the master plan includes new traffic patterns, parking, and recreation fields.
Client contact: Chris Beaulieu, Director of Parks and Recreation City of Presque Isle 12 Second Street Presque Isle, ME 04769 207.764.0491 [email protected]
PRESQUE ISLE SITE PLAN COMMUNITY CENTER 01/26/15 114 Turnpike Road, Suite 2C Chelmsford, Massachusetts 01824 617.482.7080
www.hshassoc.com
Town of Chelmsford Board of Selectmen Minutes 50 Billerica Rd., Room 204 Chelmsford, MA 01824
Regular Meeting MINUTES December 15, 2014
Attending: Patricia Wojtas, Chairman Paul Cohen, Town Manager Janet Askenburg, Vice-Chairman Robert Joyce, Clerk Matthew Hanson, Selectman George Dixon, Jr., Selectman
Please note that all documents referenced in these minutes are on file at the Town Manager’s Office, 50 Billerica Rd., Chelmsford, Mass. This meeting was video recorded by Chelmsford Telemedia.
Chairman Wojtas called the meeting to order at 7:00 PM.
Public Service Announcements Recognition of Kronos and Axis Communications as Boston Globe’s Top companies to work for in Massachusetts A Certificate of Recognition was read by Selectman Askenburg and accepted by Ted Wilkinson on behalf of Axis Communications, and Dominick Lepal on behalf of Kronos.
Deadline for Submission of Citizen Petition Warrant Articles for 2015 Spring Annual Town Meeting-Monday, January 5, 2015 at 4:00PM. Chairman Wojtas reminded the public of this deadline.
Open Session No one came forward at this time.
Committee Vacancies Selectman Askenburg read the list of current vacancies. Interested applicants can apply online at http://www.townofchelmsford.us or through the Town Manager’s office.
Public Hearings Continuation of National Grid Underground Conduit Petition: Littleton Rd. Continuation of Verizon Pole Petition: Littleton Rd. Nancy Chen, 313 Littleton Rd. requested that the pole not be installed on her frontage. The plan for the conduit petition shows the pole directly on the edge of the driveway at 311 Littleton Rd., however, the plan for the pole petition shows the pole over to the left of the driveway which makes it look like it is on her property. Dave Aguiar of National Grid explained they prefer to run the conduit in a straight line, however, if there is ledge in the way, the conduit line may need to be installed in a slightly different formation. They would not install conduit on someone else’s property. Joseph Gleason spoke for Verizon, and he was advised there would no encroachment on Ms. Chen’s property. Atty. Doug Hausler spoke on behalf of the developer for Hillside 1 Board of Selectmen December 15, 2014 Gardens, and he clarified that the work will not interfere with her property in any way. Pole 88 cannot be used because it already has equipment hanging from all four directions and cannot accept any more lines. There is also a water line and drainage near this pole. Ms. Chen disputed that any agreement was made at a previous site meeting.
The Board requested that the applicant and developer reconvene and present a more precise plan. A letter from Ms. Chen’s attorney was provided to the Board, which they will review.
Motion: by Selectman Askenburg to continue the Public Hearings for National Grid Conduit Petition and Verizon Pole Petition for Littleton Rd. to January 5, 2015. Seconded by Selectman Joyce. Selectmen Hanson and Dixon opposed, all others in favor. Motion carries.
Licenses One Day Beer and Wine License-St. John the Evangelist, December 21, 2014 Liliana Lucas explained the request was for a Christmas Party on December 21, 2014, being held from 1:00PM-5:00PM.
Motion: by Selectman Askenburg to approve a One Day Beer and Wine License for St. John the Evangelist Church on December 21, 2014 for the hours of 1:00PM-5:00PM, to be exercised on the premises at 115 Middlesex St. No. Chelmsford. Seconded by Selectman Joyce. Motion carries, unanimous.
Change of Manager: Take Two One Ten Grill, 116 Chelmsford St. from Daniel Smathers to Ryan Dion Atty. Kevin Erikson and Ryan Dion were present for questions. Mr. Dion is no longer working for Burton’s, and he will manage both locations in Chelmsford and Nashua, NH.
Motion: by Selectman Askenburg to approve a Change of Manager for Take Two One Ten Grill d/b/a 110 Grill from Daniel Smathers to Ryan Dion to be exercised on the premises at 116 Chelmsford St. Seconded by Selectman Joyce. Motion carries, unanimous.
New Beer and Wine License: Bill Pappas Golf School, 70 Princeton St. Bill Pappas explained he has owned this business for 25 years. His competition is offering this amenity and he would like to do the same. The location of beer and wine was clarified, and his wife will obtain TIPS certification. His current lease runs through 2022, and he is usually only open in the winter. Mr. Pappas understands the two week waiting period, and he will return with a current copy of his lease and a letter of support from the landlord.
Motion: by Selectman Askenburg to continue the Public Hearing for Bill Pappas Golf School to January 5, 2015. Seconded by Selectman Joyce. Motion carries, unanimous.
Annual License Renewals
2 Board of Selectmen December 15, 2014 Motion: by Selectman Askenburg to approve the following All Alcohol Club Licenses for 2015 to: The American Legion and Chelmsford Lodge of Elks. Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following All Alcohol Innholders Licenses for 2015 to: Best Western Chelmsford Inn, and Radisson Hotel & Suites. Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following All Alcohol Restaurant Licenses for 2015 to: Applebee’s Neighborhood Grill and Bar, Fish Bones, Omega Pizzeria and Grill, Sushi Yanagi, Glenview Lounge and Pub. Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following All Alcohol Restaurant Licenses for 2015 with contingencies, as amended, to: Aprile’s European Restaurant Brickhouse Center Pub and Pizzeria Chelmsford Country Club Feng Shui Asian Cuisine: Hong & Kong Restaurant. Inc. Kastore Restaurant Madras Grill Moonstones NoBo Restaurant Pho Dolat Rufina’s Sichuan Palace Szechuan Chef’s Inc. Thai Jasmine Restaurant The Java Room Bertucci’s Brick Oven Ristorante One Ten Grill Princeton Station Festa Realty (Courthouse Pub) India Palace All licenses listed above are approved contingent upon the Joint Inspection. Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Beer and Wine Restaurant Licenses for 2015 with contingencies to: Drum Hill Moe’s Southwest Grill Sal’s Pizza Yoong Tong II Thai Restaurant Zesty Pizza (Fletcher St.) Zesty Pizza (Vinal Square) Amici Trattoria 3 Board of Selectmen December 15, 2014 Jimmy’s Pizza Subs and Seafood Sakura Japanese Cuisine The Pizza Place Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Wojtas to approve the following All Alcohol Package Store Licenses for 2015 to: Cask and Bottle Harrington Wine & Liquors The Corner Cupboard, Inc. The Wine Rack Westlands Wine and Spirits Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Common Victualer Licenses for 2015 to: Antonio’s Pizza Boston Market Brickhouse Pizza Brothers Pizza Chelmsford Diner Chelmsford NEP, d/b/a Lil Caeser’s China Mountain Restaurant D’Angelo’s Sandwich Shop Domino’s Pizza Dunkin Donuts – Acton Road Dunkin Donuts – Chelmsford Street Dunkin Donuts – Drum Hill Road Dunkin Donuts – Tyngsboro Road Einstein Brothers Bagels Fresh Chow Restaurant Friendly Ice Cream Corp. Gary’s Ice Cream Honey Dew Donuts Jones Farm Kate’s Corner Lu’s Kitchen ML Chelmsford LLC (Tedeschi) Market Basket Mass Burgers (5 Guys) McDonald’s Orange Leaf Frozen Yogurt Papa Gino’s Popeye’s Louisiana Kitchen Rick’s Diner
4 Board of Selectmen December 15, 2014 Rosie’s Diner Stop & Shop Supermarket Subway - 83 Parkhurst Road (Wilkat) Subway-66-4 Parkhurst Rd. (Parshi) Subway-Chelmsford St. (Bhumika) Sugar Bake Shoppe Sully’s Ice Cream: Three Sisters (Center Deli) Veneto Ristorante Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Common Victualer Licenses for 2015 with contingencies to: Burger King Fresh Chow Honey Dew Jessie’s Place Panera Bread Starbucks Swaminu Corp Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Class 1 Auto Dealers Licenses for 2015 to: J.P. Rivard Trailer Sales, Route 3A Motors, Inc. Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Class 2 Auto Dealers Licenses for 2015 to: A-Plus Auto Repair, Inc.: Autos Unlimited B&G Auto Sales (SB & EE Auto Sales) Beantown Motors Bodyworks Auto Body: Chelmsford Auto Sales, Inc. Duffy’s Auto Co., Inc. Dutra and Barros, Inc. (Rt. 110 Car Mall) Ferreira Wrecker Sales Jim Gervais Sales, Inc. Jonathan Guilmette McGovern Automotive Merrimack Auto Sales, Inc.: Northeast Transmission Company, Inc. N.T.C. Automotive Overdrive Motors, LLC P S Car Sales Route 40 Equipment Sales LLC 5 Board of Selectmen December 15, 2014 Silva’s Garage Stony Brook Auto Body TNJ Auto, Inc. Town Line Auto Sales Triangle Service Center Seconded by Selectman Joyce. Motion carries, unanimous.
Motion: by Selectman Askenburg to approve the following Class 2 Auto Dealers Licenses for 2015 with contingencies to: R&P Automotive Chadwick Ba-Ross, Inc. M&M Towing, Inc. Seconded by Selectman Joyce. Motion carries, unanimous.
Reports and Presentations Tricia Dzuris: Report on SeeClickFix, citizen request tracker program The program has been in effect for six months to date. Ms. Dzuris described the process, and what she sees as an administrator of the program. Residents were asked for patience as jobs are still prioritized, and responders are being trained in how to close out issues. The goal is to have an issue closed out by seven days. Any feedback is welcomed.
John Sousa: Vacate Foreclosure Judgment for 91 Concord Rd. Mr. Sousa reported that full payment was received on December 1, 2014.
Motion: by Selectmen Askenburg to vacate the final judgment covering the tax taking made against Timothy P. Russell and Margaret A. McPhee for unpaid taxes covering the property at 91 Concord Rd., Chelmsford, upon payment of all taxes, interest, and charges due as provided under MGL 60:69. Seconded by Selectman Joyce. Motion carries, unanimous.
Deb Siriani: Senior Tax Rebate Program Ms. Siriani was present with Ralph Barisano, Senior Tax Worker, to describe how the program works. Applications are accepted year round. Currently, the Town funds $75,000.00 for the program, which at this time 154 people have applied for. Workers can earn up to a $500.00 rebate off of their home tax bills. A Town Meeting vote would be required to increase the funding.
Board Comments on EPA Stormwater Management Regulations A draft letter written by Town engineers was provided for the Board’s review. The State EPA is accepting comments from communities affected by the proposed legislation until December 29, 2014. The Board agreed to support the letter.
Motion: by Selectman Askenburg that the Board of Selectmen write a letter to endorse the letter written by the Town engineers regarding the 2014 Draft General Permit for
6 Board of Selectmen December 15, 2014 Stormwater Discharges from Small Municipal Separate Storm sewer Systems in Massachusetts. Seconded by Selectman Joyce. Motion carries, unanimous.
Correspondence National Grid notified the Town that select tree trimming will occur in right-of-way areas throughout the Town.
Town Manager Reports Town Office Holiday Hours Town Offices will close at noon on Christmas and New Year’s eves, and will be closed all day on Christmas and New Year’s Days. Non-essential personnel will use a PTO day on December 27, and Town Offices will be open on January 2, 2015 with a reduced staff. Public Schools will be closed from December 24, 2014 through January 4, 2015. Schools will re-open on January 5, 2015.
Status Report on BOS/Town Manager Goals A written report was provided to the Board. Selectman Hanson advised that discussions with Comcast and Chelmsford Telemedia are ongoing regarding their license renewal. A Public Hearing will be held in February.
Capital Planning Committee Recommendations A Five-year plan and list of recommendations was provided to the Board. These items will be voted on at Spring Town Meeting.
Dutton House Demolition/Relocation No new bids were received by the December 3, 2014 deadline. Chairman Wojtas advised that both previously interested parties will submit formal proposals for discussion at the next Board meeting.
Status of Fall Town Meeting Action Items: Demolition of Center Fire Station Mr. Cohen asked the Board to confirm his plan to complete a hazardous material survey of the building after it is vacated, complete the Historic Commission’s application for demolition, obtaining bids to demolish the building, or whether the Board wished to insure the vacant building. Selectmen Askenburg and Joyce preferred to wait on the demolition until after the 7 North Rd. Committee’s work was done. The demolition would most likely be completed in February.
Motion: by Selectman Hanson to direct the Town Manager to proceed with the Hazardous Material survey, Demolition Application, and bid request for the demolition of the building at 7 North Rd. as presented. Seconded by Selectman Dixon. Selectmen Askenburg and Joyce opposed, all others in favor. Motion carries.
Home Rule Petition-CCA & CCC Liquor Licenses The Petitions will be filed, and it is hoped to receive an answer from the State by July, 2015.
7 Board of Selectmen December 15, 2014 Acquisition of 101 Mill Rd. A Purchase and Sale document has been drafted. The closing is expected in mid-January.
Brownfields Site at 27 Katrina Rd. The application for additional funding will be put on hold due to reduced funding as a result of the Governor’s latest 9C funding cuts.
Other Reports A Request for Proposals will be sent out for the energy aggregation project.
Revised language was received regarding the Sheehan Farm Preservation Restriction. The new document is being reviewed.
Selectmen Liaison Reports and Referrals Selectman Joyce: -Jim Lane is mediating the situation regarding unauthorized work done at the Oddfellows Building. HDC sent notification that the work done was not approved by their agency. -Mr. Cohen agreed to follow up with Santander Bank regarding why several of their parking lot lights are still not working. -The Town Manager was asked to confirm whether the new sign installed in front of the Center for the Arts was approved by the Building Inspector and the Historic District Commission, as it seems very large. He was advised that all proper approvals for the sign were obtained. Selectman Joyce requested that the “Town Hall” sign should be re-installed on the building. This will be put on the agenda for discussion at the next Board meeting. -Residents were wished a Merry Christmas.
Selectman Hanson: -Everyone was wished a Merry Christmas and Happy New year. -There will be no office hours on December 25 or January 1, due to the holidays.
Selectman Dixon: -Residents were wished happy and safe holidays.
Selectman Askenburg: -The Parlee family was thanked for hosting a great holiday breakfast. -Merry Christmas, Happy Hanukah, and Happy New Year to all.
Chairman Wojtas: -The Open House event held at the new Center fire Station was very well attended. -A Tri-Board meeting is tentative for January 12, 2015 to discuss the School Audit Report and preliminary Town Budget figures.
Press Questions Joy Weider of Gatehouse Media announced she did audio record this meeting. She was advised to call the Town Manager’s office regarding questions about the Old Fire Station demolition and the Littleton Rd. Pole Petition.
8 Board of Selectmen December 15, 2014
Next Regular Meeting: January 5, 2014.
Motion: by Selectman Askenburg to adjourn this meeting at 9:35PM. Seconded by Selectman Joyce. Motion carries, unanimous.
Respectfully Submitted,
Vivian W. Merrill, Recording Secretary
List of Reference Documents:
-Certificates of Recognition -List of Committee Vacancies -One Day License applications -Supporting documents for Verizon and National Grid Petitions -Change of Manager Application -Application for Beer & Wine License -Annual License Renewal List -Presentation-See Click Fix -Vacate Foreclosure memo of December 5, 2014 -Presentation: Senior Tax Worker Program -Correspondence -Update on BOS/Town Manager Goals documents
9 Board of Selectmen December 15, 2014 Town of Chelmsford Board of Selectmen Minutes 50 Billerica Rd., Room 204 Chelmsford, MA 01824
Regular Meeting MINUTES November 2, 2015
Attending: Matthew Hanson, Chairman Paul Cohen, Town Manager Robert Joyce, Vice Chairman Laura Merrill, Clerk George Dixon, Jr., Selectman Janet Askenburg, Selectman
Please note that all documents referenced in these minutes are on file at the Town Manager’s Office, 50 Billerica Rd., Chelmsford, Mass. This meeting was video recorded by Chelmsford Telemedia. Chairman Hanson called the meeting to order at 7:00 PM.
Public Service Announcements Regina Jackson: Veterans Day, November 11, 11:00AM at the Veterans Memorial. Ms. Jackson listed the schedule of events for this ceremony. Everyone is welcome to attend.
A Proclamation was read by Selectman Joyce, and accepted by Ms. Jackson.
Fran McDougal & Kathy O’Brien: Recognition of Farmers Market Volunteers. Mitchell smith, Jimmy Connelly, Rob McPherson, Chris Lewis, Mitchell McCabe, Tyler Kenney, Thomas Doherty, Davis Laich, Katherine Thomas, Blake Alber, Thomas Marshall, Ryan Johnson, Joseph Connell, Sam Gauvain All recipients were announced, and those that were present accepted their certificates. Others that contributed their efforts to this past season were thanked.
Open Session Nick DiSilvio, 4 Coach Rd. requested the Town Manager to look into ensuring proper maintenance is being done at the turf field at McCarthy Middle School. Kathy Canavan, facilities director advised that this field is groomed every two weeks, and she would follow up with Mr. DiSilvio.
Committee Vacancies Selectman Askenburg read the list of current vacancies. Interested applicants can apply online at http://www.townofchelmsford.us or through the Town Manager’s office.
Licenses Special License to sell Wine at Agricultural Events: 11/7/15-2/27/16, Chelmsford Agway Winter Farmers Market, 24 Maple Rd.
One Day Beer & Wine Licenses: 11/23/15-11/27/15, Event 11/25/15 Center Brickhouse Pizza, 1 Central Square One Day Beer & Wine: 11/7/15, Benefit Concert, CCA 1A North Rd. One Day Beer & Wine: 11/15/15 Jazz Concert, CCA 1A North Rd.
1 Board of Selectmen November 2, 2015 One Day Beer & Wine: 12/5/15, Holiday Concert, CCA 1A North Rd. One Day Beer & Wine: 12/5/15, Conference, St. Vartanantz, 180 Old Westford Rd. Roadside Vendor: Almo’s Flower & Garden Center, 11/27/15-12/23/15, 55 Graniteville Rd. Roadside Vendor: Benton Burgess, 11/24/15-12/23/15 110 Baseball Fields Roadside Vendor: Richard Papenfuss, 11/28/15-12/23/15 Central Congregational Church, 1 Worthen St. Roadside Vendor: Paul Taylor, 11/28/15-12/13/15 Chelmsford elks Lodge, 300 Littleton Rd.
The applicants for the Beer & Wine Licenses were not present at this time. There have been no issues with previous applications. The applicants for the Roadside Vendors Licenses each came forward to promote their programs.
Motion: by Selectman Joyce to approve a Special License to sell Wine at Agricultural Events for Chelmsford Agway Winter Farmers Market, 24 Maple Rd. from November 7, 2015 to February 27, 2016; and for One Day Beer and Wine Licenses for Brickhouse Pizza Inc., One Central Square on November 25, 2015 for the hours of 9:30PM to 1:30AM, contingent upon meeting all recommendations from Police and Fire Departments per attached letters to the application; and to the Chelmsford Center of the Arts to be exercised on the premises at 1A North Rd. on the following dates: November 7, 2015 for the hours of 6:30PM-9:00PM, for November 15 2015 for the hours of 1:30PM-3:00PM, and for December 5, 2015 for the hours of 12:30PM-9:30PM; and to St. Vartanantz Armenian Church at 180 Old Westford Rd. for December 5, 2015 for the hours of 6:00PM-10:00PM. Seconded by Selectman Merrill. Motion carries, unanimous.
Motion: by Selectman Joyce to approve the following Roadside Vendor licenses: Almo’s Flower Garden Center Inc. 55 Graniteville Rd from November 27, 2015 to December 23, 2015 for the hours of 8:00AM-9:00PM; Benton Burgess at 128 Chelmsford St., Chelmsford Little League fields, from November 24, 2015-December 23, 2015 for the hours of 9:00AM-8:00PM; Richard Papenfuss at Central Congregational Church at 1 Worthen St. from November 28, 2015- December 23, 2015 for the hours of 10:00AM-8:00PM; Paul Taylor, Boy Scout Troop 75 at Chelmsford Elks Lodge, 300 Littleton Rd. from November 28, 2015 to December 13, 2015 for the hours of 10:00AM-5:00PM. Seconded by Selectman Merrill. Motion carries, unanimous.
Public Hearings National Grid: Underground Conduit Petition, Poplar Lane Dave Aguiar spoke on behalf of National Grid to describe the work being done. The Board had no further questions, and no comments were received from the audience.
Motion: by Selectman Joyce to close the Public Hearing for National Grid’s Underground Conduit Petition for Poplar Lane. Seconded by Selectman Merrill. Motion carries, unanimous.
Motion: by Selectman Joyce to approve National Grid’s Underground Conduit Petition for Poplar Lane. to replace direct buried cable from riser pole 29 on Princeton St. to pad 1-2 on Poplar Lane with cable in PVC conduit. Seconded by Selectman Merrill. Motion carries, unanimous.
Reports & Presentations John Edward, Housing Advisory Board: Update on Planned Production Plan 2 Board of Selectmen November 2, 2015 Mr. Edwards requested direction from the Board on how to proceed with implementation of the updated Affordable Housing Plan. The current Plan expires in 2017, Safe Harbor expired due to inability of developers to start construction on several proposed development plans, and several site locations were deleted, while others were added. Projects at 311 Littleton Rd. and McKennedy Farm on Riverneck Rd. are not included in the Affordable Housing Inventory. The Board had no specific recommendations or changes to the proposed updates.
Motion: by Selectman Joyce to authorize the Affordable Housing Committee to continue their process of updating the Affordable Housing Production Plan, as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Evan Belansky, MHC Historic Property Survey Contract Award Mr. Belansky explained that three proposals were received for this contract. One was withdrawn, one was insufficient, and the third was approved as a qualified proposal. Mass. Historic Commission is providing $9,000.00 of funding, and Community Preservation Act Funding is providing $18,000.00.
Motion: by Selectman Joyce to approve the Contract Bid Award for the MHC Historic Property Survey Contract to Grey & Pope, Inc. in an amount not to exceed $27,000.00, as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Town Manager Reports OPEB Actuarial Valuation Report Mr. Cohen noted that statewide, this liability is larger than the entire state’s budget. Chelmsford’s current OPEB liability is at $93 million. The Town has been putting money aside on an annual basis since 2012, but it is not enough. The debt will compound over time and will keep increasing. Some communities have approved overrides to fund their debt, others are contributing partial amounts. The State has not acted on any legislation proposed to curtail this debt. Selectman Joyce has attended some legislators’ meeting regarding this liability, and he has not been satisfied with their responses.
Town’s Pension Valuation Report Mr. Cohen reported that this liability is also growing, and currently is valued at $88,099,460.00 as of December, 2014. Reasons for growth include having more people in the system, and they are living longer.
Town Manager Bid Awards Lease of the Swain Rd. Landfill Site for Development of Solar PV Kathy Canavan, Facilities director, reported that 3 bids were received for this project, which will be a 20- year lease.
Motion: by Selectman Joyce to approve the Town Manager’s Bid Award for the Lease of the Swain Rd. Landfill Site for Development of a Solar Photovoltaic facility to Blue Wave Capital & Solar City with proposed annual Lease Revenue of $35,000/MW DC. Seconded by Selectman Merrill. Motion carries, unanimous.
Appointments 101 Mill Rd. Committee: Sara Pereira, unexpired 1 year term ending 6/30/16 Council on Aging: Martha Sperry, unexpired 1 year term ending 12/31/15 Cultural Council: Sue Jefferson, 3 year term ending 6/30/18 Energy Conservation Commission: Joseph Dussault, unexpired 3 year term ending 6/30/17 3 Board of Selectmen November 2, 2015 Holiday Decorating Committee: Danielle & Ryan Burns, John Floria, 1 year terms ending 12/31/16 North Village Implementation & Advisory Committee: Janet Murphy, unexpired 1 year term ending 6/30/16
Motion: by Selectman Joyce to approve the town Manager’s Appointments as follows: 101 Mill Rd. Committee: Sara Pereira, unexpired 1 year term ending 6/30/16; Council on Aging: Martha Sperry, unexpired 1 year term ending 12/31/15; Cultural Council: Sue Jefferson, 3 year term ending 6/30/18; Energy Conservation Commission: Joseph Dussault, unexpired 3 year term ending 6/30/17; Holiday Decorating Committee: Danielle & Ryan Burns, John Floria, 1 year terms ending 12/31/16; North Village Implementation & Advisory Committee: Janet Murphy, unexpired 1 year term ending 6/30/16. Seconded by Selectman Merrill. Motion carries, unanimous.
Meeting Minutes Regular Meeting Minutes September 14, 2015
Motion: by Selectman Joyce to approve the Regular Meeting Minutes of September 14, 2015 as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Selectmen Liaison Reports and Referrals Selectman Joyce: -Mr. Cohen was thanked for his efforts in getting the lights on Algonquin Rd. repaired, and for addressing the gas issue in another neighborhood. -Mr. Cohen was asked to inquire about the Town taking over the maintenance for the 2 lights at Santander Bank which have continuous issues.
Selectman Askenburg: -Mr. Cohen was thanked for his input at the recent Chelmsford Republican Town Committee meeting.
Selectman Dixon: No Referrals.
Selectman Merrill: No referrals.
Chairman Hanson: -Office hours will be held again on Thursdays at Panera Bread from 5:00-6:00PM.
Press Questions No one came forward at this time.
Next Regular Meeting: November 16, 2015.
Motion: by Selectman Joyce to adjourn this meeting at 8:50PM. Seconded by Selectman Merrill. Motion carries, unanimous.
Respectfully Submitted,
Vivian W. Merrill, Recording Secretary
4 Board of Selectmen November 2, 2015 List of Reference Documents: -Proclamation for Veterans Day -List of Committee Vacancies -One Day License Applications -Roadside Vendor applications -Underground Conduit Petition -Housing Advisory Board Presentation -OPEB Presentation -Pension Liability Report Presentation -Supporting documents for Bid Awards -Committee Applications -Draft Minutes
5 Board of Selectmen November 2, 2015 Town of Chelmsford Board of Selectmen Minutes 50 Billerica Rd., Room 204 Chelmsford, MA 01824
Regular Meeting MINUTES November 16, 2015
Attending: Matthew Hanson, Chairman Paul Cohen, Town Manager Robert Joyce, Vice Chairman Laura Merrill, Clerk George Dixon, Jr., Selectman
Not Present: Janet Askenburg, Selectman
Please note that all documents referenced in these minutes are on file at the Town Manager’s Office, 50 Billerica Rd., Chelmsford, Mass. This meeting was video recorded by Chelmsford Telemedia. Chairman Hanson called the meeting to order at 7:00 PM. Brenda Lewis of the Lowell Sun indicated she was also recording the meeting.
A Moment of Silence was held in memory of William Spence
Public Service Announcements Deb Siriani: Recognition of Council on Aging Companion Respite Care Program, National Family Caregiver Month Recognition Event at State House, Betty Chaput & Colleen Normandy Ms. Siriani could not be present for this announcement, which was instead read by Chairman Hanson.
Tricia Dzuris: Holiday Prelude & Tree Lighting Event, December 6, 2015, 4:00-6:00PM Ms. Dzuris summarized event activities. Everyone is welcome to this celebration.
Vivian Merrill: Rabies and Microchip Clinic, December 12, 2015 from 10:00AM-12 noon This will take place at the Dog Pound at 2 Olde North Rd. Rabies Vaccinations and Microchips are available to anyone from anywhere, 2016 Dog Licenses are open to Chelmsford Residents only.
Open Session Stephanie Field, Richardson Rd. asked if flashing crosswalk signs could be installed at a crosswalk used by students going to the High School and Parker Middle School, as the site lines are bad due to the curve in the road. Mr. Cohen agreed to ask the Police Department to look into this.
Committee Vacancies Selectman Askenburg read the list of current vacancies. Interested applicants can apply online at http://www.townofchelmsford.us or through the Town Manager’s office.
Mr. Cohen announced that applications for Head Constable are now being accepted.
Licenses One Day Beer & Wine Licenses: 11/20/15 and 12/4/15, Gallery Openings, CCA 1A North Rd. 1 Board of Selectmen November 16, 2015
All Alcohol Restaurant Extension of Hours Request: 11/25/15, 12/24/15, 12/25/15, and 12/31/15; Hong and Kong Restaurant, 32 Alpine Lane
The applicants for all the Licenses were not present at this time. There have been no issues with previous applications.
Motion: by Selectman Joyce to approve One Day Beer and Wine Licenses to the Chelmsford Center of the Arts to be exercised on the premises at 1A North Rd. on the following dates: November 20, 2015 for the hours of 5:00PM-9:00PM, for December 4, 2015 for the hours of 5:00PM-9:00PM. Seconded by Selectman Merrill. Motion carries, unanimous.
Motion: by Selectman Joyce to approve an extension of hours to a 2:00AM closing for Hong and Kong Restaurant for the following dates: November 25, 2015, December 24, 25, and 31, 2015 to be exercised on the premises at 32 Alpine Lane. Seconded by Selectman Merrill. Motion carries, unanimous.
Public Hearings All Alcohol Restaurant, Change of Manager Application: Take Two One Ten Grill, LLC d/b/a 110 Grill, 116 Chelmsford St. Kevin Eriksen explained that Dawn Fisher is the New Manager of this establishment. The Board had no further questions; all forms are in order.
Motion: by Selectman Joyce to approve a Change of Manager for Take Two One Ten Grill LLC d/b/a 110 Grill from Ryan Dion to Dawn Fisher to be exercised on the premises at 116 Chelmsford St., as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Frank Reen: Annual Tax Classification Hearing Sam Chase, Board of Assessors Chairman, explained the purpose of this Annual Hearing is to determine whether to have a single or split tax rate for business and residential tax payers. State law requires the Board of Selectmen to make this decision. The Board of Assessors holds no opinion on the decision.
Frank Reen provided data on comparative towns to show how State aid can impact a community’s tax rate. Explanations for evaluation requirements, exemptions, abatements, compliance, sales samples, impacts of split tax rates, community comparisons, and a 15 year listing of average tax bills were also provided. The tax rate will decrease, however valuations have increased, so average tax bills will be higher than last year. It is anticipated that the average tax bill will increase $210.00 this year because of some Free Cash being applied to the Town’s tax levy. The increase would have been $235.00 without this application.
No comments were received from the audience.
Selectman Joyce asked if the Hearing should be continued until Selectman Askenburg could be present. Chairman Hanson advised that Selectman Askenburg had no issues with the presentation when it was provided for her. The two-week waiting period will be waived so that tax bills can be sent to residents on time.
Motion: by Selectman Joyce to Close the Annual Tax Classification Hearing. Seconded by Selectman Merrill. Motion carries, unanimous.
2 Board of Selectmen November 16, 2015 Motion: by Selectman Joyce to retain a uniform tax rate for FY2016 and to continue exemptions and abatements as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Reports & Presentations Powers & Sullivan: FY15 Annual Audit Report Mr. Sullivan explained the process done for the audit, and felt the Town is doing well. The Town is trying to address its liabilities, and refunding certain debts is a great strategy. The Management letter had 8 comments, of which 5 are already resolved. Student Activity Accounts and Sewer Receivables still need reconciling. Pension and OPEB liabilities will be included in the Town’s balance sheet, as is required by law. The Town is financially strong.
Darlene Lussier: FY16 Budget Update Data through October 31, 2015 was provided to the Board. Revenues are strong, Expenses are where they should be, at 34% expended. She sees no concerns at this time. Her department is monitoring SREC’s in order to begin establishing a baseline.
Kathleen Canavan: Energy Aggregation A new energy manager will be hired to replace Ms. Mishail who has moved to California. Five bids were received in response to the request for proposals for this program, which will provide lower energy supply rates for residential users. Residents should analyze their situation to see if this will work for them, and they may choose to opt out if desired.
Town Manager Reports North Town Hall National Register of Historic Places Mr. Cohen reported that North Town Hall is now on the Register of Historic Places as of October 31, 2015.
Town Manager Bid Awards High School Bathroom Renovations Six bids were received; work is anticipated to begin in December, 2015. Alternate 1 was for work to the shower facilities in the coaches area. Alternates 2 & 3 were not accepted due to lack of available funding.
Motion: by Selectman Joyce to approve the Town Manager’s Bid Award for the High School Bathroom Renovations to Builders systems, Inc. in a base bid amount not to exceed $672,254.00, and the bid Alternate #1 not to exceed $27,296.00. Seconded by Selectman Merrill. Motion carries, unanimous.
Appointments Community Preservation Committee: Sandi Martinez, unexpired three year term ending 6/30/17 101 Mill Rd. Committee: Extend term to June 30, 2016: Curtis Barton, Louise Cryts, Hugh Evans, William Griffin, Brian Latina, Sara Pereira Holiday Decorating Committee: Re-appoint for a term ending December 31, 2016: Patricia Dzuris, Erik Merrill, Vivian Merrill, Sarah Romano, Gary Samarjian, Sharon Smith, Colleen Stansfield
Motion: by Selectman Joyce to approve the Town Manager’s Appointments as follows: Community Preservation Committee: Sandi Martinez, unexpired three year term ending 6/30/17, 101 Mill Rd. Committee: Extend term to June 30, 2016: Curtis Barton, Louise Cryts, Hugh Evans, William Griffin, Brian Latina, Sara Pereira, Holiday Decorating Committee: Re-appoint for a term ending December 31, 2016: Patricia Dzuris, Erik Merrill, Vivian Merrill, Sarah Romano, Gary Samarjian, Sharon Smith, Colleen Stansfield 3 Board of Selectmen November 16, 2015
Seconded by Selectman Merrill. Motion carries, unanimous.
Meeting Minutes Tri-Board Meeting Minutes September 21, 2015
Motion: by Selectman Joyce to approve the Regular Meeting Minutes of September 21, 2015 as presented. Seconded by Selectman Merrill. Motion carries, unanimous.
Selectmen Liaison Reports and Referrals Selectman Dixon: -Condolences were given to the Spence Family. -Mr. Cohen was asked to see when the next Blue Mass is being held, as invitations are no longer being sent to Town Officials, and he would like to attend. -The Veterans Day Ceremony was very nicely done.
Selectman Askenburg: -Mr. Cohen was thanked for his input at the recent Chelmsford Republican Town Committee meeting.
Selectman Joyce: No Referrals.
Selectman Merrill: -Mr. Cohen was asked to look into why past Town Meeting Votes can no longer be accessed on the town web site.
Chairman Hanson: -Office hours will be held again on Thursdays at Panera Bread from 5:00-6:00PM. -Residents were thanked for their past support while he served on the Board. He will not be running for re-election in 2016 due to new personal & professional obligations.
Press Questions No one came forward at this time.
Next Regular Meeting: December 7, 2015.
Motion: by Selectman Joyce to adjourn this meeting at 8:44PM. Seconded by Selectman Merrill. Motion carries, unanimous.
Respectfully Submitted,
Vivian W. Merrill, Recording Secretary
List of Reference Documents: -Holiday Prelude 2015 Flyer -Rabies & Microchip Clinic Flyer -List of Committee Vacancies -One Day License Applications -All Alcohol Extension of hours Request notification
4 Board of Selectmen November 16, 2015 -Change of Manager License Application -Annual Tax Classification Hearing Presentation -Energy Aggregation Pricing Documentation -Announcement Letter of November 6, 2015 regarding National Register of Historic Places -Supporting documents for Bid Award -Committee Applications -Draft Minutes
5 Board of Selectmen November 16, 2015