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SORTA BOARD of TRUSTEES MEETING TUESDAY, JUNE 18Th

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SORTA BOARD of TRUSTEES MEETING TUESDAY, JUNE 18Th SORTA BOARD OF TRUSTEES MEETING TUESDAY, JUNE 18th, 2019 – 8:30 A.M SORTA/METRO BOARD ROOM 602 MAIN STREET, SUITE 1100 CINCINNATI, OHIO General Items: Call to order Pledge of Allegiance Recite SORTA’s Vision and Mission Statement CEO STAR Award: Ted Meyer Hearings from citizens (3 minutes per person) Chairman Update Action Items: 1. Approval of Board Minutes: May 21st, 2019 Finance Committee (Heidi Black) Planning & Operations Committee (Mary Miller) 2. Proposed Motion: Adoption of SORTA Guiding Principles for the Restructuring of the Cincinnati Streetcar Operations and Maintenance Intergovernmental Agreement (OMIGA) (Paul Grether) 3. Proposed Resolution No. 2019-13: Approval of Amendment to the Amended and Restated Operations and Maintenance Intergovernmental Agreement with the City of Cincinnati Governing Operations and Maintenance of the Cincinnati Streetcar (Paul Grether) Briefing Items: 4. Financial Reports for May 2019 (Michelle Jeng) 5. Metro on the Move Report (Darryl Haley) Other Items: New Business Executive Session: “Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.” Adjournment The next regular meeting of the SORTA Board of Trustees is scheduled for Tuesday, July 16th, 2019 6:00 P.M, the SORTA/Metro Board Room, 602 Main Street, Suite 1100, Cincinnati, Ohio The SORTA Board of Trustees may go into Executive “Closed” Session under the Ohio Open Meetings Act: Section 121.22(G)(1) To consider appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee…; Section 121.22(G)(2) To consider the purchase of property for public purposes….; Section 121.22(G)(3) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action; Section 121.22(G)(4) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees…, Section 121.22(G)(5) Matters required to be kept confidential by federal law or regulations or stat statues; Section 121.22(G)(6) Details relative to the security arrangements and emergency response protocols for a public body or a public office; Section 121.22(G)(8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets… BOARD OF TRUSTEES SOUTHWEST OHIO REGIONAL TRANSIT AUTHORITY MINUTES OF: Regular Meeting of the SORTA Board of Trustees DATE: Tuesday, May 21st, 2019, 6:00 P.M. SORTA/ Metro 602 Main Street Cincinnati, OH 45202 BOARD MEMBERS Brendon Cull, Blake Ethridge, Allen Freeman, Robert Harris, Roderick Hinton, Kreg Keesee, PRESENT: Mary Miller, Gwen Robinson, and Kathleen Wyenandt BOARD MEMBERS Heidi Black, Maurice Brown, Thaddeus Hoffmeister, and Pete McLinden ABSENT: STAFF MEMBERS: Darryl Haley, Donna Adkins, Freddie Dukes, Dave Etienne, Dan Feldman, Patrick Giblin, Paul Grether, Adriene Hairston, Michelle Jeng, Brandy Jones, Caprice Jones, Maria Jones, Ted Meyer, Matt Mooreman, Matt Niehaus, John Ravasio, Cindy Resor, Shannel Satterfield , Khaled Shammout, and T.J Thorn OTHERS: Kim Schaefer (VSSP), Troy Miller (ATU), Cam Hardy (BBC), Hannah Sparling (Cincinnati Enquirer), Taylor Liggings (Cincinnati Chamber), Andy Shank (BBC), Mark Samaan(BBC), Wade Johnson (Green Umbrella), Marilyn Wall (Sierra Club) and Chris Moran (LWV) CALL TO ORDER Mr. Keesee, SORTA Board Chair, called the meeting to order. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. VISION AND MISSION SORTA’s vision and mission statements were recited. HEARINGS FROM CITIZENS Andy Shenk: Mr. Shenk, from the BBC shared his doctor visit experience. He noticed that patients who drive their cars to the hospital receive parking passes and patients that ride the bus don’t receive any passes. Mr. Shenk requested SORTA partner with hospitals to give patients discounts passed for doctor visits. Mark Samaan: Mr. Samaan, from the BBC shared the importance of replacing the bus system and improving the system overall. He requested the Board to finalize a levy campaign. Lastly, he discussed the how OTP could be improved to attract and obtain current riders; also to focus on heavy corridors. Cam Hardy: Mr. Hardy mentioned the Better Bus Coalition has very exciting projects in the near future and will share the news with SORTA soon. He reiterated the importance of board attendance. Mr. Hardy also shared the City of Cincinnati Planning Committee approved bench signs. Troy Miller: Mr. Miller, ATU President, spoke about the bus operator from Hillsborough Area Regional Transit Authority (HART) in Tampa, Florida who was fatally stabbed by a passenger on Saturday, May 18th. He explained that safety is a major issue and the ATU will continue working with SORTA leadership to improve bus operator and passenger safety. CHAIRMAN UPDATE Mr. Keesee provided brief public comment update from the April Board meeting. There was a moment of silence for ATU International President Larry Hanley passed away on Tuesday, May 7th and Mr. Thomas Dunn (46 yrs.) bus operator from Hillsborough Area Regional Transit Authority (HART) in Tampa, Florida was fatally stabbed by a passenger on Saturday, May 18th. He also provided an update regarding the RTC which is scheduled for completion by July 1st. APPROVAL OF APRIL 2019 BOARD MEETING MINUTES Ms. Robinson made a motion that the minutes of the April 16th meeting be approved as previously mailed and Ms. Miller seconded the motion. By voice vote, the Board approved the minutes. SORTA Board of Trustees May 21st, 2019 FINANCE COMMITTEE Mr. Hinton reported on the Finance Committee meeting that was held on May 14th and presented the following to the Board for approval: Proposed Motion: Approval of Appointment of Secretary-Treasurer Ms. Miller moved for adoption and Ms. Wyenandt seconded the motion. This motion approves appoint Darryl Haley as Secretary-Treasurer of the Southwest Ohio Regional Transit Authority Board effective immediately and authorize the purchase of a surety bond in the amount of $100,000. Mr. Haley will perform specific such as: fiscal officer and custodian of the Authority’s funds and records; serve as Secretary-Treasurer to the Board and attend all meetings of the Board and its committees; and, perform other duties as directed by the Board and its committees. By voice vote, the Board approved the motion. PLANNING AND OPERATIONS COMMITTEE Mr. Cull reported on the Planning and Operations Committee that was held on May 14th and presented the following to the Board for approval: Proposed Motion: Approval to Support the Grant Application by the City of Cincinnati for Trail Project Connecting the Wasson-Right-of-Way Mr. Cull moved for adoption and Mr. Hinton seconded the motion. This motion approves supporting a prospective 2019 grant application by the City of Cincinnati for federal funding, through OKI by the City of Cincinnati in coordination with Green Umbrella for the construction of a trail connecting the Wasson Way multi-use trail with Uptown. By voice vote, the Board approved the motion. Proposed Resolution No. 2019-11: Approval of Advertising Agency Services Ms. Robinson moved for adoption and Mr. Cull seconded the motion. This resolution approves a two (2) year contract, with a one (1) year option with Affirm Agency for advertising services on behalf of SORTA, at a cost not to exceed $615,000. Services to include planning, creative development and media buying and analysis related to SORTA’s efforts to promote ridership and market new services, products and amenities. By roll call vote, the Board approved Resolution No. 2019-11. Proposed Resolution No. 2019-12: Approval of Membership with NEORide Mr. Harris moved for adoption and Ms. Miller seconded the motion. This resolution authorizes SORTA to enter into a membership with NEORide, an Ohio Council of Governments. This membership is required in order to take advantage of NEORide’s contract with Masabi & Transit to provide a regional trip planning and fare payment application; also to provide future opportunities for joint procurements and grant applications. By roll call vote, the Board approved Resolution No. 2019-12. BRIEFING ITEMS MONTHLY FINANCIAL REPORT FOR APRIL 2019 Ms. Jeng presented the April 2019 financial reports. Total revenues were $8.0 million, which is unfavorable to budget by $22,000. Total expenses were $8.3 million, which is favorable to budget by $62,000 or 0.7%. The final result was a net favorable variance of $40,000 for the month. Fare revenue was favorable to budget by $25,000. Ms. Jeng then reviewed the contributing factors to these variances. She also presented the Cincinnati Bell Connector financial report for April 2019. Total revenues were $271,288 which is unfavorable to budget by $71,512or 21%. Total expenses were $342,239 which is favorable to budget by $1,561or <1%. The end result is a net unfavorable variance of $69,951 for the month. Ms. Jeng then reviewed the contributing factors to these variances. The Board accepted the report as presented. METRO ON THE MOVE Mr. Haley highlighted the Maintenance Apprenticeship Program; this newly developed program is designed to train and develop future top technicians from within and the four 10-hour days trial program. He mentioned the RTC will reopen soon and board will receive a tour. 2 SORTA Board of Trustees May 21st, 2019 NEW BUSINESS ADJOURNMENT The meeting adjourned at 7:00 P.M. NEXT MEETING The next regular meeting of the SORTA Board of Trustees is scheduled for Tuesday, June 18th, 2019 at 8:30 A.M., the SORTA/Metro Board Room, 602 Main Street, Suite 1200, Cincinnati, Ohio. APPROVED: ATTESTED: Kreg Keesee Darryl Haley Chair, SORTA Board CEO/General Manager/Secretary-Treasurer 3 CEO Star Award Presentation Ted Meyer, Manager Service Planning & Scheduling For 37 years, Ted has been the guiding force behind some of Metro’s most successful service initiatives.
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