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Bid to Host AFDA 2019 and 2020 National Events

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Bid to Host AFDA 2019 and 2020 National Events Bid to Host AFDA 2019 and 2020 National Events We Can Deliver As one of Australia’s largest Ultimate communities and, having hosted major 400+ player Ultimate tournaments in 2018, 2017 and 2016, Canberra Ultimate’s volunteer capacity is both deep and wide. It’s Our Turn Canberra last hosted the Australian Ultimate Championships in 2003. A Fantastic City Canberra boasts exceptional field quality, capacity and redundancy – our field provider ACT Sport and Recreation has 880 sportsfields under its management – along with national transport links, extensive accommodation options and essential tourism experiences. And a Unique Vision We propose holding both AUCD2 and AUC on consecutive Easter and ANZAC day weekends in 2019, producing a nine day ‘festival of Ultimate’ in the national capital. Canberra Ultimate is supported by Canberra Ultimate is proudly affiliated with Sport and Recreation grants generously provided by the 1 Canberra Ultimate Bid to Host 2019 and 2020 National Events Bid Summary Name of Host: Canberra Ultimate Bid Contacts: Jason de Rooy (President, Canberra Ultimate – 04222 45054) and Hannah Monty (Development Officer, Canberra Ultimate - 0425 230 394). Proposed Venues: Southwell Park, Canberra (14 fields); Dickson Fields, Canberra (8 fields); and National Hockey Centre, Canberra (Finals stadium). Interstate Access: Canberra is within seven hours’ drive of over 2/3 of AFDA members. Canberra receives direct flights from all mainland Australian capital cities. Volunteer Capacity: Canberra Ultimate has approximately 1,000 members and has routinely delivered tournaments catering to more than 400+ players. Previous Experience: Eastern Regionals 2014, 2016, 2017 and 2018; Brisbane-Canberra Invitational 2009, 2011, 2013, 2015, 2017; Australian Mixed Ultimate Championships 2013; Australian Ultimate Championships 2003. Aside from being experienced hosts with tried and tested venues, Canberra Ultimate proposes to host both the Australian Ultimate Championships 2019 and the Division 2 Championships 2019 in consecutive weekends, making for a ‘nine day festival of Ultimate’. 2019 offers a rare alignment of an Easter weekend being followed by a Thursday ANZAC Day, meaning Australian workers can maximise ten days off using only three days of leave, providing an opportunity for international-standard player, spectator, volunteer and promotional experience. Our proposed schedule including some indicative social events looks like: Friday 19 April 2019 – Easter Friday Public Holiday Saturday 20 April 2019 – AUCD2 Day 1 / Trivia Night Sunday 21 April 2019 – AUCD2 Day 2 / Tournament Party / Easter Sunday Monday 22 April 2019 – AUCD2 Day 3 Finals / After Party / Easter Monday Public Holiday Tuesday 23 April 2019 – the Festival of Ultimate Continues Wednesday 24 April 2019 – the Festival of Ultimate Continues / Rego Night Thursday 25 April 2019 – AUC Day 1 / Trivia Night / ANZAC Day Friday 26 April 2019 – AUC Day 2 Saturday 27 April 2019 – AUC Day 3 / Tournament Party Sunday 28 April 2019 – AUC Day 4 Finals (BUT – if this is a step too far, please consider all of the above also a bid to host AUCD2 in Canberra over two years on Friday 12 to Sunday 14 April 2019 and Friday 17 – Sunday 19 April 2020.) 2 Canberra Ultimate Bid to Host 2019 and 2020 National Events 1. About Canberra Ultimate 1. Canberra Ultimate is the trading name of the Australian Capital Territory Ultimate Association (ACTUA). 2. We are recognised by the ACT Government as the Peak Body for Ultimate in the ACT, and are affiliated with the Australian Flying Disc Association. 3. Our Australian Business Number (ABN) is 72 753 831 746 and we are an incorporated association within the ACT, with the association number A03229. Our postal address is PO Box 842, Canberra, ACT, 2600. 4. More information including key volunteers, events, annual reports, strategic plans, policies and our constitution are available on our website at www.canberraultimate.com. 2. Bid Contacts 1. To discuss our bid further, please contact Jason de Rooy (President, Canberra Ultimate – 04222 45054) and Hannah Monty (Development Officer, Canberra Ultimate - 0425 230394). 2. Our intention is for the Canberra Ultimate Board and Development Officer to anchor the early stages of preparation, and bring on additional volunteers as we progress towards the event. 3. Jason has 18 years of experience at all levels and forms of Ultimate administration, receiving the Rob Hancock Award for his services to Australian Ultimate in 2011. Jason brings strong focus on governance and communication, both as a long term public servant and as someone who’s put more words onto the internet about Ultimate in Australia over the last two decades than anyone else. 4. Hannah has played almost every high level Ultimate event Australia over the last five years, along with three international campaigns, and is currently both the NSW and the recently-appointed Canberra Ultimate Development Officer. Hannah has managed a number of events for NSW Ultimate and Hills Ultimate. 3. Volunteer Capacity, Resources and Outlook 1. Canberra Ultimate has extensive volunteer capacity to deliver the events. Our membership pool – of people who’ve played a Canberra Ultimate event in the last 12 months – is approximately 1,000. We have deep reserves of experience in major event management, having hosted a number of major events in recent years including: i. Eastern Regionals 2018 at Dickson Fields – 538 players across 30 teams. ii. Eastern Regionals 2017 at Dickson and Downer Fields – 440 players across 24 teams. iii. Eastern Regionals 2016 at Mawson Fields – 384 players across 23 teams. iv. Eastern Regionals 2014 at Giralang Fields – 293 players across 17 teams. v. Brisbane-Canberra Invitational 2017, 2015, 2013, 2011, 2009 – typically 16 elite teams. vi. Australian Mixed Nationals 2013 at Southwell and Dickson – 407 players across 24 teams. vii. Australian National Championships 2003 at the University of Canberra – 34 teams. 2. We also have a large number of people who have volunteered and played at international events, including World u24s in Perth in 2017 and WUCC2006. 3. Canberra Ultimate owns a large quantity of equipment – enough to host the events listed above – which is stored at Dickson fields. 4. Canberra Ultimate has long demonstrated a strong commitment to communication, transparency and good governance. We believe that Ultimate players love to manage themselves – they just need to know what’s going on. So communication is the first thing we do, and our major risk mitigation tool - not the optional extra that you sometimes see at other Ultimate events. i. We show this by having one of the most comprehensive and detailed Ultimate websites in the country, publishing weekly league previews and results, newsletters, meeting minutes and reports, and general news – and promoting this through email lists, meme-generation and several targeted Facebook groups. ii. We’re the only bid for an AFDA event ever (that we know of) that was posted publicly for everyone in Australian and NZ Ultimate to read and reflect on. 3 Canberra Ultimate Bid to Host 2019 and 2020 National Events 4. About the Venues 1. Canberra Ultimate has gained in-principle support for priority access to Southwell Park (space for 14 Ultimate fields) and Dickson Fields (space for an additional 8 Ultimate fields to support AUCD2, and home of Canberra Ultimate’s equipment garage) during April 2019 from ACT Sport and Recreation. ACT Sport and Recreation directly manages 880 sportsfields, meaning we have a field provider with have an excellent sense of the importance of national events going ahead flexibly should it rain. 2. A formal letter of support from ACT Minister for Sport, Ms Yvette Berry (pictured with Canberra Ultimate President Jason de Rooy), is provided at Attachment A. 3. Southwell Park and Dickson Fields are very well known to the national Ultimate community (including Ulti-TV staff), and have adequate toilets, storage power and other facilities. These would likely be enhanced by a temporary tournament HQ and additional portaloos. Dickson has a variety of natural shade, although both venues would be supplemented with tents etc. 4. We intend to investigate holding Finals at the National Hockey Centre, which is adjacent to Southwell Park, and provides an advanced artificial surface, covered grandstand seating, PA system and a bar. 5. Southwell Park and Dickson Fields are approximately 2km/20 minute walk apart, and between them stands the Dickson Shopping Centre, which includes a supermarket, McDonalds, KFC, Subway, two pubs and multiple coffee shops and restaurants. Canberra’s new light rail line runs past Southwell Park to the CBD, and there are buses from the area to the CBD every five to ten minutes. Adjacent to the National Hockey Centre is the Old Canberra Inn, a craft-beer pub, providing an easy after-games option for player relaxation. 6. The tournaments conveniently coincide with the 2019 and 2020 ACT school holidays, meaning the absence of junior sport increases flexibility further. 7. In April, Canberra averages eight days of rain (of more than 0.1mm) compared with over eleven for Melbourne and ten for Sydney. The city has an average daytime high of 20.4 degrees and an average overnight low of 7 degrees – perfect temperatures for intensive sport. Below – map of Lyneham and Dickson, showing proposed venues and other facilities. 4 Canberra Ultimate Bid to Host 2019 and 2020 National Events Below – proposed field layout for Southwell Park. Below – proposed field layout for Dickson fields. Below - National Hockey Centre. 5 Canberra Ultimate Bid to Host 2019 and 2020 National Events 5. About the City – Accessibility and Convenience 1. Canberra receives direct flights from all mainland Australian capitals. It is typically a 15 minute drive from Canberra Airport to the proposed venues. Folks from Townsville (who attended Easterns 2018), Hobart and NZ-based visitors have the option to fly to Sydney and then hire a car or take the hourly bus service. 2. More than 2/3s of AFDA members live within driving distance of Canberra.
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